Included in the ‘Total expenses from transactions’ are payments of grants and assistance to certain companies and organisations. During 2015-16, the VEC provided grants totalling $248,961.50 to 5 organisations (see Figure 9).
The VEC has responsibility for election materials and other documents that must be stored and kept for the future. The VEC has directed considerable effort to training staff in records management, and updating and maintaining its document control, filing and archiving.
HUMAN RESOURCE MANAGEMENT
AMOUNT (EXC GST)
PURPOSE OF GRANT
Tigers in Community Foundation (TICF)
Support of Richmond Emerging Aboriginal Leaders camps (at Korin Gamadji Institute) for Indigenous youth to build their leadership skills through active citizenship and position them as role models within their community. Final calendar year of current three year sponsorship.
*$171,634.50
OUR PEOPLE
ORGANISATION
OUR STAKEHOLDERS
FIGURE 9: GRANTS TO EXTERNAL BODIES, 2015-16
OUR CORE BUSINESS
The goal of the VEC’s Occupational Health and Safety (OHS) strategy is to ensure all staff remain safe and healthy at work. An OHS management system is in place and branches within the VEC have implemented OHS local action plans aimed at enhancing safety performance and ensuring safe systems of work. In 2015-16, there were no lost days arising from injuries. For more on human resource management at the VEC, including performance against OHS management measures, see the Our People section of this report.
In response to an earlier internal audit into records management processes at the VEC and an identified need to modernize record keeping practices, an Electronic Records Management Viability Project was commenced in May 2015, with the view to implementing full electronic records management during 2015-16. On 1 February 2016, following extensive training and system configuration, the changeover to electronic records occurred. Staff have embraced the change to work practices and all that remains is the need to review and migrate data from legacy systems into an accessible electronic form.
OUR COMMISSION
INFORMATION AND RECORDS MANAGEMENT
OUR YEAR
GRANTS AND TRANSFER PAYMENTS (OTHER THAN CONTRIBUTIONS BY OWNERS)
*Amount is artificially inflated as TICF invoiced one payment of $56,650 ex GST outside of the relevant contract period. Total invoiced amount for this period was $114,984.50 ex GST. Sponsorship for two calendar years (01/01/2016-31/12/2017) to enable delivery of teacher professional development sessions to support Passport to Democracy Program.
$5,000
Electoral Regulation Research Network (ERRN)
Ongoing support of ERRN to foster exchange and discussion of research relating to electoral regulation.
$50,000
YMCA Youth Parliament
Sponsoring an indigenous youth team to participate in Youth Parliament.
$3,954
Inclusion Melbourne
Sponsorship of research into barriers preventing people with cognitive impairments from enrolling and voting.
FINANCIAL STATEMENTS
Victorian School Representative Council
$18,373 APPENDICES
FAIR REPRESENTATION FOR VICTORIA
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