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5.5 PRISONER RULES CITY OF PARMA DETENTION FACILITY The following rules state what is expected of you and what jail personnel can do for you while you are incarcerated in the Parma Jail. You will be required to read these rules. If you do not understand them or cannot read, a jail officer will explain them to you. At the time of booking you placed your signature on the booking sheet indicating that it is your responsibility to read and become familiar with the jail rules. These rules are intended to insure compliance to standards of safe custody, decent living conditions and fair treatment for all prisoners. A copy is available in each dayroom and the booking area. Failure to be aware of the rules is not a defense against a rule violation. Take the time to review these rules. 1. MANAGEMENT: The jail is managed and controlled by the Chief of Police through the Jail Administrator and a staff of Corrections Officers. By law, these persons are required to maintain security, decent living conditions and fair treatment for all prisoners. 2. PERSONAL CLEANLINESS: It is important that you keep yourself clean. Shower facilities are available in each dayroom area for you to use. You are encouraged to shower on a daily basis. Failure to shower is a violation of the jail rules. You are required to keep the facility clean and in good working order. Necessities for personal hygiene will be furnished upon reception. Personal hygiene items include toothpaste, toothbrush, soap, deodorant, comb and feminine items as needed. All hygiene products will be distributed, every morning, at the time breakfast is served. The only hygiene products that will be given on an as needed basis shall be toilet paper and feminine items. Prisoners may request, via a Request/Grievance Form, to have personal clothing washed, one time while incarcerated, by jail staff as time permits. Clean uniforms will be issued to you every three (3) days. Bedding will be issued every six (6) days. These items will be furnished to you at the time breakfast is served. Prisoners may request a haircut by using a Request/ Grievance Form. Indigent prisoners may have a haircut provided at no charge after they have been detained at least thirty (30) days. Other prisoners may make arrangements with the barber of their choice for haircuts and are responsible for arranging payment for this service. All haircut appointments must be approved by the Jail Administrator as to the date and time.


5.5 3. PERSONAL PROPERTY: At the time of booking into the jail, your property will be removed and inventoried in your presence with your signature required to verify the accuracy of the process. At the time of release, all property not held as evidence will be returned to you or turned over to another law enforcement agency in situations involving a transfer of custody. Your signature fully acknowledges the fact that you have received all of the items listed on the property sheet or can account for those not returned. All money in your possession, at the time of booking, will be listed on your property sheet and will be placed in your “inmate account”. Prisoners are not permitted to possess any form of money while in the jail. Any expenses incurred by you for commissary items, haircuts etc. will be deducted from your “inmate account”. Additional funds may be deposited into your “inmate account” by friends, family etc. This can be done during scheduled visitation hours (item #8 lists hours). Only cash, money orders and certified checks will be accepted for deposit. At the time of your release, any funds remaining in your account will be given to you or will be mailed to you at the address you indicated at the time of booking. 4. JAIL PROPERTY: All articles assigned to you belong to the City of Parma and must be returned in good condition. Be careful not to damage plumbing or any other jail equipment. If you are found responsible for any intentional destruction, damage or loss of jail property, you may be prosecuted and may be required to pay for the damage or loss of property. Table/Board games, books and TV viewing are available for use in the dayroom areas as part of leisure activities. 5. CARE OF LIVING QUARTERS: Whether you are serving a sentence or are being held for trial or bond, you will be expected to keep the area, in which you are confined, clean. Cleaning supplies are commonly provided at 7:15 A.M. Cleaning also includes common areas shared with other prisoners. Your quarters, dayrooms and common areas should be ready for a sanitation inspection, at any time, by jail staff to insure compliance. Failure to clean your housing unit will result in a loss of privileges for a 24-hour period. Failure to clean your dayroom will result in a loss of privileges for all inmates in that pod for a 24-hour period. You are responsible for cleaning your housing unit prior to your release. 6. FOOD: You will be served three meals a day at regular intervals. The food will be wholesome and of the type available in the community. Medical, religious and other special meal needs will be provided based on necessary and sufficient documentation. The morning meal will be served at 8:00 A.M.; the midday meal at 1:00 P.M.; and the evening meal at 6:00 P.M. Any prisoner incarcerated at a scheduled mealtime will be provided a meal. All meals will be served and eaten at the tables in the dayroom. No food will be given to or exchanged with other inmates. Saving food items from one day to the next is strictly prohibited. All food needs to be eaten or discarded by lockdown.


5.5 7. PRISONER PROPERTY: Money, postage stamps, envelopes, stationary paper, soft cover books and newspapers may be brought to you during visitation hours. No photographs or books will be accepted. Money will be deposited in your account. You will be promptly notified of items left for you. If you are serving a court sentence, awaiting trial or to be housed longer than eight (8) hours you will be required to wear jail issue clothing (black and white for men – blue for women). Jail clothing issued to you will insure that personal property will not be damaged or harmed. All personal property, aside from that allowed in your assigned cell, will be kept in your assigned property locker. Prisoner packages and/or property will only be received during scheduled visitation hours (item #8 lists hours). Large amounts of property are subject to refusal. Packages may be received if the Jail Administrator has granted special permission. This requires the submission of a Request/grievance Form. The Jail Administrator will review this with a return written response provided within a reasonable time. After all received property is inventoried; the prisoner will be informed of its receipt. Property will be secured in your assigned property locker. 8. PRISONER VISITATION: You may visit with your attorney or clergy at any reasonable time. The only restriction may be imposed due to security or emergency circumstances. Family visits will NOT be allowed for prisoners the day of commitment and for prisoners arrested with a hold for Detectives until charged or 48 hours, whichever is first. General visitation hours are as follows: Tuesdays & Thursdays 9:00 a.m. - 12:00 p.m. & 6:00 p.m. - 9:00 p.m., Saturdays 10:00 a.m. - 6:00 p.m., Sundays 6:00 p.m. - 9:00 p.m. Each inmate is allowed only one 30-minute visit for each visiting day. Additional visitations may be allowed at the discretion of the corrections staff (depending on the workload at the time of the requested visitation). No visitor is permitted under eighteen (18) years of age unless accompanied by the parent or guardian, or is the spouse, child or ward of the inmate. All visitors should be instructed to report to the front window of the lobby of the Police Department. Visitation is first come first served. Visitation will not be held during official counts, meal times, recreation periods or other scheduled activities. All visitors will be turned away if they have not checked in ½ hour prior to the ending time for visitation. All visitors must present photo I.D. with Social Security number at the front window of the Police Department. 9. PHONE CALLS AND COMMUNICATION: If you wish to receive or send mail you may do so. Your incoming mail will be inspected by a correction officer. Mail sent to you by a court, attorney or other legal agency will be inspected in your presence prior to you receiving the item. If you send mail to the Court, give the sealed envelope to a correction officer. The officer will arrange for delivery without delay. Withholding of any correspondence will not be used as a form of punishment. All incoming mail will be passed out to the prisoners as soon as possible after it is received. Your mailing address while confined in the City of Parma Jail is: Name Parma Jail 5555 Powers Blvd. Parma, OH 44129


5.5 Prisoners will be permitted to make phone calls to an attorney and another person of their choice at the time of booking. The prisoner will be permitted more than one call if contact is not made initially. Once the prisoner is assigned to a cell, the prisoner will be able to use the telephone in the dayroom area. All calls from this phone must be made collect. In order to insure all inmates have an opportunity to use the phone, all calls will disconnect after 15 minutes. You must dial “zero” the “area code” then “the number” to complete a phone call. Examples: 0-216-555-5555 / 0-440-555-5555. Provisions for writing instruments, paper, envelopes and postage for indigent prisoners to mail not more than two letters a week may be requested by completing a Request/Grievance Form. Indigent prisoners are defined as those having an account balance of $5.00 or less for 30 consecutive days. 10. MEDICAL SERVICES: Reasonable and customary medical and dental care are available to you as a prisoner of the Parma Jail. Should you feel a need to see a physician or dentist, report this to a correction officer. The jail physician or other Allied Health Care provider will hold sick call on a weekly basis. Medical complaints will be accepted on a daily basis and reported to the jail physician or his designee. All medical complaints must be made in writing on a sick call form. Within fourteen days after admission, all prisoners will be required to complete a health appraisal if they have been detained in excess of ten days. Each person also has the right to have their own personal physician conduct any medical services. However, this will occur in the jail and any cost of such a visit will be the responsibility of the prisoner. Special meals are available with necessary and sufficient medical documentation of the specific prisoner need. This includes but is not limited to diabetic, pregnancy, high blood pressure, lactose intolerance, specific food allergies and similar type medical based meal variance. 11. RELIGIOUS SERVICES: You may attend a religious service if one is conducted in the jail. Whether or not you attend, you must be quiet and respectful while services are being conducted. You also have the right to meet with clergy or your personal clergy in private. All clergy visits of this nature will be subject to jail security needs. Any need for a religious meal will need to be verified with necessary and sufficient documentation. All reasonable attempts will be made to permit prisoners to retain, on their person, religious documents, books, medallions and like items provided they comply with routine jail security needs. If any such item is removed, it may be asked for by completing a Request/Grievance Form. Recognized religious practices will be subject to the least restrictive security means necessary. As verified by the “Handbook of Religious Practices”, recognized religions will receive equal status and protection in the practice thereof. Prisoners are permitted to practice a recognized religion subject to limitations prescribed by law.


5.5 12. PRISONER CONDUCT: You must obey all jail rules and follow the instructions of the correction officers. You are required to conduct yourself in an orderly manner with respect to the rights of other prisoners and correction officers. If you fail to conduct yourself properly, you will be subject to disciplinary action and may lose privileges. You shall not attempt to control the actions or behavior of any other prisoner by threat, promise, fear, force or any other means. You shall not ridicule, tease, harass or molest another prisoner. Violations of any of these rules will result in disciplinary action and possible loss of privileges. Wake-up time is at 7:15 A.M. You are required to clean your cell and dayroom area at this time. You will be locked down at 2:45 P.M. for an official head count. You will be locked down for the night at 11:45 P.M. 13. RECREATION: Prisoners are allowed at least one hour of exercise five days each week, either on 1st or 2nd shift. A basketball / hoop, tennis ball are provide by the jail. 14. WORK ASSIGNMENTS / TRUSTEES: Any court sentenced prisoner, serving time in the Parma Jail that wishes to be an inmate trustee, may request from the Housing Officer an inmate worker/trustee form. The Jail Administrator will approve or reject the request form. 15. ESCAPE AND CONTRABAND: Any prisoner who escapes or attempts to escape, or assists another person to escape, or is responsible for bringing into the jail any weapons, saws, tools, drugs, alcohol or any other items, not issued by the jail staff or permitted to be in the possession of a prisoner will be prosecuted as provided by law. Prisoners will also be subject to all appropriate disciplinary action. There will be no exceptions. 16. COMMISSARY: Inmates will have access to items carried in the jail commissary. The inmate may purchase these items and the cost of the item(s) will be deducted from the inmate’s account. A commissary list, describing the items available and the cost for each item, will be distributed to inmates on a weekly basis. A maximum of twenty dollars ($20.00) may be spent each week. Upon completion of the commissary order forms, a correction officer will collect them, and the items ordered will be delivered within 48 hours. Commissary items must be kept in your cell and will not be distributed to other inmates. Excessive amounts of food purchased through commissary can be split in half. (Half to the inmate and half to the inmate locker until needed).


5.5 17. FIRE EVACUATION: In the event of fire, the smoke alarms located in the jail will sound an alarm. If evacuation is necessary, Jail Officers may remove all prisoners from the jail into the indoor/outdoor recreation area (primary evacuation location), or the jail sallyport (secondary evacuation location), depending on where the fire is located. The primary escape route will be into the jail corridor and into the indoor/outdoor recreation area. When cell and other jail doors are opened, prisoners will be taken into the jail corridor and/or instructed to move into the hallway corridor. Depending on circumstances and necessity for the evacuation, prisoners may be handcuffed or otherwise secured with restraints. Prisoners will be instructed to proceed down the hall to the indoor/outdoor recreation area. If the area is filled with smoke and visibility is limited, prisoners will be instructed to kneel on the floor and follow the hallway/wall joining area with their hand to the indoor/outdoor recreation area. The primary concern in a prisoner evacuation is the safe, secure and immediate removal of all prisoners from a danger area. 18. GRIEVANCE PROCEDURE: All prisoners shall be entitled to voice any grievance to the Jail Administrator. The Jail Administrator shall give prompt and fair consideration to any grievance. If the prisoner is not satisfied with the action taken by the Jail Administrator in disposing of the grievance, the Jail Administrator will explain the possible appeal process available to the prisoner. All grievances shall be made in writing on a Request/Grievance Form, placed in an envelope, sealed and addressed to the Jail Administrator. The prisoner will hand the completed “grievance� to the corrections officer and state that it is a grievance. The correction officer will note the date and time on the envelope along with his/her signature and promptly direct this envelope/form to the Jail Administrator. 19. VIOLATIONS/PENALTIES AND DISCIPLINARY PROCEDURES: In all cases in which a prisoner is charged with a rules violation, a written record shall be maintained. The originating officer shall complete a Notice of Rules Violation. The original shall be forwarded to the Jail Administrator with a copy given to the prisoner and one kept by the jail officer. As part of this notice, the rights the prisoner has shall also be listed. There are three general categories of offenses determined by the seriousness of the prohibited conduct. The following constitute violations of the jail rules:


5.5 MINOR OFFENSES: The maximum penalty shall be no more than a verbal reprimand unless authorized by the Jail Administrator or his designee. The maximum length of any penalty imposed shall not exceed a period greater than one hundred twenty hours (5 days). (A written documentation of the verbal reprimand shall be placed in the inmate’s file). 1. Harassment, profanity, derogatory or sexual remarks or gestures to any staff member, visitors or fellow prisoners. 2. Unnecessary noise, such as arguing, shouting, whistling, rattling or pounding on doors or windows and high volume on television. 3. Sitting on the dayroom tables or trash containers (includes placing feet upon). 4. Failure to perform routine duties such as cleaning assigned cell or shared dayroom areas. (24 hour loss of privileges). 5. Failure to keep one’s self clean and abide by minimum standards of personal health. 6. Using any object to prop cell doors open. 7. Entering another prisoner’s cell. 8. Abusing phone, visitation, leisure, outdoor exercise or communication privileges. 9. Moving any mattress from its designated bunk. 10. Disrupting any jail programs or operations. 11. Obstructing views into dayrooms or housing units. 12. Placing any food or debris in the toilets (Damage to plumbing is a Serious Offense). 13. Crossing the security line(s) on the dayroom floor without permission. (Unless showering) 14. Not wearing jail uniform while in the dayroom area.


5.5 MAJOR OFFENSES: In addition to those listed below, persistent minor rule infractions shall be treated in this category. The maximum length of any penalty imposed shall not exceed a period greater than three hundred sixty hours (15 days). If disciplinary isolation is warranted as a penalty, it shall not be imposed longer than three hundred sixty hours. The Jail Administrator shall review disciplinary isolation daily. 1. Failure to comply with the orders of any staff member. 2. Abuse of the jail intercom system after being ordered to cease. 3. Smoking or having in one’s possession cigarettes, matches or lighters in any restricted area. 4. Lying to a staff member. 5. Interfering or obstructing an official count. 6. Possession of any nuisance contraband (does not threaten the safety and security of the institution). 7. Gambling. 8. Interfering with the security operation of the jail. 9. Possession of any item not authorized by the jail staff. 10. Passing items between pods to other inmates.


5.5 SERIOUS OFFENSES: These are acts which constitute a violation of statutory law and/or violations which constitute a present, immediate threat to the security of the facility, jail staff, prisoners or the prisoner who committed the violation. If the offense constitutes a violation of statutory law, all appropriate legal action shall be taken. The maximum length of any penalty imposed shall not exceed a period greater than seven hundred twenty hours (30 days), subject to daily review by the Jail Administrator. Examples of serious violations as included in this section include the following: 1. Possession of alcoholic beverages, intoxicants or drugs. 2. Possession of any type of weapon. 3. Assault on another prisoner or correction officer. (SEE BELOW) 4. Malicious destruction, alteration or misuse of jail property. 5. Creating or inciting a riot or disturbance. 6. Attempted or an actual act of arson or theft. 7. Escape or attempted escape. 8. Extortion of money by one prisoner from another. 9. Engaging in sexual acts. 10. Any other law violation not specifically listed above. Assault on a correction officer is a felony and is punishable by more than 1 year in jail. Do not touch, throw anything at, spit on or otherwise assault a correction officer. *********Any assault on a correction officer will result in criminal charges.*********


5.5 PENALTIES FOR VIOLATIONS Corporal punishment shall never be used as a penalty for a rules violation. The Jail Administrator or Officer in Charge must approve all penalties for prisoner misconduct beyond verbal reprimand. When it is necessary to charge a prisoner with any violation which may result in any penalty beyond a verbal reprimand, the Jail Administrator or his designee will: 1. Advise the prisoner of the specific violation. 2. Advise the prisoner of the maximum penalty, which can be imposed for the violation. 3. Advise the prisoner of his rights to assistance in preparing an answer of defense to the charge. 4. Advise the prisoner of his right to an impartial hearing on the charge. 5. If the prisoner acknowledges in writing that he has committed the violation as charged, the Jail Administrator may proceed to impose the applicable penalty. 6. If the prisoner denies that he has committed the violation, or in any way questions the validity or fairness of the charge, the Jail Administrator or another officer of supervisory rank shall conduct a fair and impartial hearing on this charge. A Notice of Disciplinary Hearing will be provided to the prisoner.


5.5 20. PRIVILEGES which may be suspended are as follows: a. Access to leisure activities. b. Access to outdoor exercise. c. Visitation by friends. d. Access to telephone and communication with friends and family. e. Desserts, snacks (commissary), etc. 21. QUALIFIED RIGHTS which may be suspended are as follows: a. Visits by family. b. Five hours of exercise per week. c. Clothing, bed/mattress, bedding, unlimited access to toilet, lavatory and shower facilities. d. The qualified rights provided in item “a” and “b” above may be suspended only when the practice in a particular case poses a serious threat to security or when jail property is seriously abused. 22. RIGHTS which may not be suspended are as follows: a. Visits by attorneys or clergy. b. Phone calls or contact with attorneys or clergy. c. Adequate food (nutritional diet). d. Adequate light, ventilation, temperature control and sanitation. e. Medical Care as needed.


5.5 23. DISCIPLINARY HEARING PROCEDURES: 1. The disciplinary hearing shall be conducted in the Interview Room of the Jail or other location as security needs require. The hearing shall be held in the presence of a minimum of two senior representatives of either the Corrections Division or the Parma Police Department, in addition to the Jail Administrator. 2. The prisoner will be provided with a pencil and paper to maintain a written record of the hearing. 3. The charged prisoner shall be permitted to call any witnesses and present any evidence relative to the charges. He shall be permitted to cross-examine any witnesses who testify to the fact that the prisoner committed the violation. The charged prisoner shall be permitted to make any statements he desires in his own behalf. 4. At the conclusion of the hearing, the Jail Administrator shall review the information presented at the hearing and dismiss the charge if he is of the opinion that the prisoner is not guilty of committing the violation. 5. If the Jail Administrator is of the opinion that the prisoner is guilty of committing the violation, he shall advise the prisoner of this opinion and immediately advise the prisoner of his right to appeal the decision to the Chief of Police. If guilty or not guilty, the Jail Administrator will complete a Notice of Disciplinary Hearing Report and forward a copy to the prisoner. The Jail Administrator will maintain a copy of this Report as a formal record of the hearing and any action taken. 6. If the prisoner indicates that he would like to appeal the decision, the Jail Administrator shall not impose the penalty but shall wait until the matter is ultimately resolved. 7. In the case of a minor violation or a major violation, a hearing is not required.


5.5 24. PROFESSIONAL SERVICES AVAILABLE: A. The following services are available to inmates of the Parma Jail: 1. Alcoholics Anonymous

(216) 241-7387

2. Drug Abuse Helpline

(800) 234-0420

3. Suicide Prevention

(216) 229-2211

4. Ohio AIDS Hotline

(800) 332-2437

5. City of Parma Senior Center

(440) 885-8800

6. Employers’ Healthsource (PCGH)

(440) 886-7373

7. United Way (First Call Help)

(216) 436-2000

8. Battered Women’s Hotline

(216) 391-4357

9. Catholic Counseling Center

(216) 391-2040

10. Jewish Family Services

(216) 371-2600

11. Domestic Violence Hotline

(216) 391-4357

12. Spanish American Committee

(216) 961-2100

13. Mobile Crisis

(216) 623-6888

B. Additional Professional Services: The opportunity for the following is provided by the Parma Detention Center and are scheduled at the discretion of the Jail Administrator or Supervisor in Charge and are subject to security needs: 1. Alcohol Abuse Treatment, Drug Abuse Treatment 2. Academic Training, Educational and Vocational Training, GED 3. Psychological Services 4. Social Services, Family and Economic Services 5. Other Community Services 6. Health, Rehabilitation and Disability Services 7. Various Nationality, Religious and Organizations, Legal Aid


Prisoner rules 05 update  
Prisoner rules 05 update