Horizon House uses Vertex solutions for improved reporting and better access to information
Information powered results for human services.
Overview Horizon House sought to replace an
“I was sold on Vertex because they’re geared to our business of providing support to folks with disabilities.”
outdated software system with proven
Marge Snavely, Controller Horizon House of Illinois Valley, Inc.
technologies that could help the organization better address its accounting, payroll, reporting and business manage-
ment needs. Horizon House turned to
Horizon House of Illinois Valley, Inc. is
“We were just having way too many problems
Vertex Systems Corp., which implemented
a not-for-profit 501(c)(3) tax-exempt
with it,” says Marge Snavely, the organiza-
a powerful and effective solution designed
organization that provides a variety of
tion’s controller. “The vendor tried to rewrite
especially for organizations that serve
services to adults with disabilities. Like many
it but it just didn’t work right.” When the
people with disabilities. The system,
similar organizations, Horizon House sprang
payroll system provider subsequently ceased
which consists of Vertex’s Pathway Produc-
from humble beginnings. It was established
operations and discontinued support for the
tivityTrac and e-Timecard products, along
in 1969 with a budget of $23,000 and two
product, Horizon House knew it was time to
with Microsoft Dynamics™ NAV,
paid staff members who served 13 people. Its
make a switch.
allows Horizon House to benefit from easier
first facility consisted of a farmhouse in rural
access to information, improved reporting,
LaSalle County, Illinois.
better information for decision making and much more.
Today, Horizon House provides a variety of residential and day services, including full 24-hour residential support, intermittent in-home and employment support and day services. Under Horizon House’s sheltered workshop program, people with disabilities
Horizon House of Illinois Valley, Inc.
perform high-quality packaging and assembly
2000 Plank Road
duties, including packaging, shrink wrap/skin
Peru, IL 61354 815-223-4488
packing, collating, auto bagging and heat seal-
ing. Horizon House has 15 different sites that operate 24 hours a day. Its staff of 180 serves
About Vertex Systems Vertex delivers superior information
approximately 250 people with disabilities, of which 100 are residential. And its budget has grown to $8 million.
management solutions and support
But while Horizon House was growing, it
services that help unlock the potential of
was also struggling with a business solution
human services organizations and
that could no longer meet its needs. The DOS-
maximize their ability to make a
based system was rapidly becoming outdated
difference. Our vision is to be the premier
and providing less and less information.
and preferred provider of information
The organization’s payroll system was of
management products and services to hu-
particular concern. Written by a local vendor,
man services agencies.
it was balky and difficult to use.
Solution Horizon House sought a stable solution provider with a proven track record—one that could offer a state-of-the-art solution the organization could rely upon over the long term. After exhaustive research, Snavely came upon Vertex Systems Corp, which specializes in developing, deploying and supporting solutions for organizations that serve people with barriers to employment or independent living. “I was sold on Vertex because they’re geared to our business of providing support to folks with disabilities,” she says. In addition, Snavely says she was impressed at Vertex’s willingness to quickly jump in and help Horizon House out of a difficult situation. “We were in a time crunch and needed to get the accounting program online to be able to do payroll because we no longer had support on our old payroll program,” she explains. “At the same time, we also had a tight budget to work with. Vertex was very
accommodating and worked hard to get
has a detailed picture of virtually every-
us the software we needed at a price we
thing happening in the organization. “We
have many more reporting capabilities than
Horizon House’s current solution consists of Vertex’s Pathway ProductivityTrac™, which allows Horizon House to quickly and easily handle its piece and hourly rate subminimum
“ Vertex was very accommodating and worked hard to get us the software we needed at a price we could afford.” Marge Snavely, Controller Horizon House of Illinois Valley, Inc.
payroll, as well as Vertex e-Timecard, which
we’ve ever had before,” Snavely says. “That means we have more information, and, of course, information is what you use to make business decisions with.” • Increased efficiency. The solution
allows Horizon House employees to submit
provides easy access to information across
time and pay-related information via electronic
the organization, Snavely says, which
handheld devices. Both these integrate closely
boosts operational efficiency. For instance,
with Horizon House’s Microsoft Dynamics
in the past Snavely spent a great deal of
NAV (formerly Microsoft Business Solutions–
time fielding questions about expenses
Navision) business management platform.
from Horizon House employees and direc-
This combined solution is ideal for organizations such as Horizon House, says Sanford Chandler, President of Vertex Systems Corp. “Pathway ProductivityTrac, when leveraged with e-Timecard and Microsoft Dynamics NAV, is a powerful and effective solution for organizations that serve people with disabilities.”
tors. “Now, I just give them rights to that information and they can go in and look at it themselves, right onscreen,” she says. In addition, a notes field Vertex added to the Accounts Payable module within Microsoft Dynamics NAV allows staff members to detail the reasons for specific purchases as well as display the original invoice at any time. “Now, when anybody wants that information, it’s right there. It’s just a much
Benefits The combined solution provides Horizon House with many benefits, including: • High-quality reporting. The system
440 Polaris Pkwy, Ste 150 Westerville, OH 43082-6999 www.vertexsystems.com Main 614-318-7100 Toll free 866-981-2600
more efficient way of doing the accounting than we had before,” Snavely says. • Simplified DOL payroll compliance. The powerful combination of Vertex’s Pathway ProductivityTrac and e-Timecard
allows Horizon House to easily produce
solutions, along with Microsoft Dynamics
a virtually unlimited number of reports,
NAV, has helped streamline and simplify
including government-mandated reports,
the process of complying with Department
on-demand reports and specialty ones. For
of Labor payroll regulations. “The system
example, Horizon House has 30 different
makes sure we’re in compliance with the
cost centers. Using Dynamics NAV, Snavely
regulations at all times and that everyone
can quickly produce detailed profit-andloss
is being paid a fair wage for the work that
statements for each cost center. The system
they’re doing,” Snavely says.
also allows for a detailed payroll analysis. “When you consider that Payroll is about 70 percent of our operating budget, we want to make sure we have a lot of information going back to supervisors telling them how we’re spending our money,” Snavely says. With Dynamics NAV’s rich reporting capabilities, Horizon House’s management
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