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Hartness House Inn

Wedding Planning Guide Your Destination for your Country Wedding Dream come True Hartness House Inn Weddings

Revised 3-30-2013

Wedding Planner Guide 2013.docx


Congratulations On behalf of the Hartness House Inn, I would like to extend our warmest congratulations on your upcoming nuptials. We are delighted that you have considered the Hartness House to play a part in this joyous event. The Hartness House Inn offers all of the amenities of a first class destination resort without sacrificing the unique country charm that has been our hallmark for over 100 years. We are conveniently located just minutes from Interstate 91 and only 4 hours from New York City and 2 ½ hours from Boston. The Inn is situated on a beautifully landscaped, 32 acre estate and was the country estate to former governor of Vermont, James Hartness. The Hartness House has a rich tradition as host to over hundreds of weddings over the past years.

This Wedding Planner will help you organize the planning and scheduling for your event and familiarize you with the resources available to you at the Hartness House. Please feel free to contact our Wedding and Functions Manager at 802-885-2115 to answer any questions that you may have after reviewing these materials. Again, congratulations and our warmest wishes.

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The Hartness House Inn Unique Location . . . Personalized Service . . . Superb Cuisine This is what our brides and grooms can expect when they host their wedding reception at the Hartness House Inn. From dining to our staff, to the facility itself, we pride ourselves in excellence and personalized service to make your special day truly unique. The Hartness House Inn is an elegant 35acre, turn-of-the century mansion and country estate with 40 rooms and was the home of former Vermont Governor James Hartness. The Inn boasts the warmth and architectural style of days gone by – sweeping Center Hall three-story staircase, rich mahogany wood paneling, oak floors, Victorian lighting fixtures, fieldstone and walnut grand fireplaces, arch windows, and high ceilings grace the Main House. The Inn has three dining halls: the Victorian Ballroom seating 110; the Governor’s Dining Room seating 50; and the Library seating 50. The Inn offers its own award-winning kitchen to cater your special day. The Inn has a fine dining restaurant that can perfectly prepare your reception meals. Everything at the Hartness House is made of the very freshest ingredients, expertly prepared and beautifully presented by the Inn’s own chefs. Here at the Hartness House, we believe that every wedding is special and every couple is unique. We strive to create the wedding of your dreams, right down to the smallest detail. Attached you will find information and policies which been created to allow us to offer you and your guests the level of service excellence that we at the Hartness House are known for. Experience has shown that these policies, together with appropriate planning will guarantee that your Wedding Day will be everything you dream it to be. Our reputation is our most cherished asset and your unqualified satisfaction is our primary objective.

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The Hartness House History The Hartness House is one of the most unique country inns in the United States. Its reputation as a historical place is, in fact, world-wide. The Hartness House is listed as a National Register of Historic Places and is a State of Vermont landmark. This is due to the genius of James Hartness – governor of Vermont, industrialist, inventor, astronomer and writer. Springfield Vermont lies between the Green Mountains and the Connecticut River in southeastern Vermont. Beautifully hilly with crystal clear streams, rivers and forests and dotted with farms and church steeples and covered bridges, Springfield epitomizes the essence of the idyllic Vermont countryside. At the turn of the century the various waterfalls of the Black River – situated in the middle of town - were providing energy from over ten power generating plants. The industry that grew in Springfield manufactured machine tools and the area became known as Precision Valley. That Springfield became an industrial center is credited largely to the genius and daring of James Hartness. In 1888, Jones and Lamson, a company which had produced everything from wrenches to rifles was moved from Windsor to Springfield. Hartness joined the company shortly thereafter. Two years later, Hartness invented one of the most important machine tools ever made – the flat turret lathe.

Hartness never stopped producing new ideas. From 1886 to 1933 he patented over 120 different machines. They ranged from the flat turret lathe and optical comparator to a safety razor and a telescope. Following his success as an inventor and CEO of James and Lamson, in 1903 Hartness begins the construction of his home now known as Hartness House. The Hartness House is beautifully mahogany wood paneled, with a great fireplace in the Library, and a sweeping three-story staircase. All the rooms in the mansion are restored and offer all the modern conveniences. The House offers three large rooms that are used to host functions. The House is surrounded by 35 acres of landscaped lawns, babbling brooks, nature walks,

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stone bridges, and hillside meadows. The Hartness mansion is recognized with three National Register of Historic Places awards. Hartness’ avocations were interesting and illuminating. His business career followed the lines of other successful executives. In 1910, Hartness constructed his personal astronomical observatory and underground study and workplace. In 1914, Hartness purchased a Wright Flyer biplane, became one of the first 100 licensed pilots in the U.S., and built Hartness Airport, one of Vermont’s modern airports. In 1921, James Hartness was elected governor of Vermont. As governor, he expanded Vermont’s highways and transportation systems, and championed women’s rights. In 1927, he welcomed his good friend Charles Lindbergh to Vermont following Lindbergh’s historic Trans-Atlantic flight. In recent times, the Hartness House has been expanded from its original 11 rooms in the mansion to 40 rooms. Particularly noteworthy, the Hartness House has its own museum dedicated to amateur astronomy and telescope-making. There is an antique astronomical observatory that is connected to the museum. Hotel guests are invited to privately tour the museum during their stay at the Hartness House.

“Into this house there came and went an unbroken stream of friend, and all found here hospitality, simplicity, singular kindness, and pleasant unforgettable memories.” From the biography of James Hartness, written by Joseph Wickham Roe

Charles Lindbergh Suite, Main House

Room 201 Contemporary Wing

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Wedding Planning Itinerary The cost of the typical Wedding Package is based on a four (4) hour event. The following is a sample itinerary we follow when hosting wedding receptions, as well as the items included with our wedding package prices. The typical package includes: Private Banquet room including skirted tables for the wedding party, cake and gifts tables. Linens and tables from our inventory. Fine dinnerware and glassware. Hardwood dance floor. Cake knife available during the reception. Coffee and tea service with dessert. A Hartness House coordinator to assist with all the details. 6:00 PM

Optional Cocktail Hour with either an Open Bar or a Cash Bar.

7:15 PM

Dinner Service begins with your selection of entrees and optional wine service. Following dinner and speeches, the Bar is open until closing. Your musical program can begin for dancing and entertainment.

8:00 PM

Musical program with Dancing

9:00 PM

A late evening coffee and tea service as well as service of your wedding cake, if desired

10:00 PM

Farewells and closing. The following service can be arranged for an additional cost: Rehearsal Dinner. Specialty linens or chair covers. Custom designed ice sculptures. Charger plates. Floral Arrangements. Dressing room for wedding party. Sunday Farewell Brunch Additional Overtime for Reception Evening

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Reception Rooms and Capacity The Victorian Ballroom Available for wedding receptions year-round. Large and spacious, the Victorian ballroom features two chandeliers, air-conditioning, hardwood floors, an attractive panoramic bay window surrounded with oversized windows creating a light and airy room. At the entrance to the ballroom there is a reception room with fireplace. Dimensions: 40’ by 28’ Capacity: Banquet

110

Classroom

60

U-shaped

45

Auditorium

150

Victorian Ballroom

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The Governor’s Room The Governor’s Room is our fine dining restaurant available for dinner year round. This room is available for private use for special occasions. Attractively wall-papered with large oversized windows and fieldstone wall, the Governor’s Room is spacious and cozy. It is conveniently located next to the Tavern, and the room is adjacent to outdoor deck. Dimensions: 28’ by 21’ Capacity: Banquet

50

Classroom

30

U-shaped

25

Auditorium

70

Governor’s Room Restaurant

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The Library This room is popular for small indoor ceremonies and receptions. Available for wedding receptions year-round. Elegantly decorated with mahogany paneling and ceiling beams, this room features an over-sized fireplace and bay window overlooking the front lawns. The bay window forms an attractive location for indoor wedding ceremonies. This room is frequently used for dancing and buffets. Dimensions: 24’ by 28’ Capacity: Banquet

50

Classroom

30

U-shaped

25

Auditorium

70

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The Wedding Gardens Available for wedding receptions June to early October. Suitable for one or two outdoor banquet tents. Romantic outdoor location reminiscent of the Great Gatsby era. Starting from the Garden House, sweeping lawns surrounded by gardens lead the wedding party and their guests to a private knoll approximately 100 feet wide by 250 feet deep. Surrounded by tall shade trees, the wedding garden features a picturesque pergola and a fountain. Capacity: Banquet

200+

In July 2005, an Italiatine-style fountain, 14 foot in diameter by 11.5 foot tall, was placed in the Wedding Gardens. This fountain makes an excellent centerpiece under a tent for an outdoor wedding.

The Spa Center Our Spa Center features an six-person hydrotherapy hot tub; indoor traditional sauna; infrared sauna; wraparound sun tanning station; massage room; hair dressing station; facial station and massage chair; and exercise and weight room.

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Wedding Reception Packages Elegant Elope Package Sometimes, now is the best time to get married. No waiting, no planning, and no delays. When the time is right, we can help to quickly arrange your intimate elopement. Available for wedding receptions year-round. This Package includes the following: Arrival Welcome Basket, including wine, wine glasses, box of chocolates, cheese and crackers, and a complimentary Perfumed Bath Set. Two nights' accommodations in the Charles Lindbergh Suite, a historic oversized room with king canopy bed. Ceremony in the Governor's Library, romantic and luxurious, this room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony. Romantic Candle-lit Gourmet Five Course Reception Dinner with Champagne toast for two and Wedding cake. Honeymoon Farewell Champagne Breakfast in Bed with a bottle of Champagne, our House Special Omelet or French Toast, Baked Brie, Strawberries and Cream, Orange Juice, and a Basket of our freshly Baked Muffins, decorated with a flower vase delivered to your room. Justice of the Peace/Officiant services and fees A photographer will photograph your ceremony with your camera or video camera.

The complete Elegant Elope Package is available for $ 995 Plus taxes and gratuities. Includes all Facilities Fees. Does not include marriage license fees.

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Deluxe Elope Package This Package includes the following: Arrival Welcome Basket, including wine, wine glasses, box of chocolates, cheese and crackers, and a complimentary Perfumed Bath Set. Two nights' accommodations in the James Hartness Suite, a two-room suite with canopy bed and fireplace, where you can nestle in front of a fireplace and enjoy a glass of wine. Ceremony in the Governor's Library, romantic and luxurious, this room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony. Romantic Candle-lit Gourmet Five Course Reception Dinner with Champagne toast for two and Wedding cake. Honeymoon Farewell Champagne Breakfast in Bed with a bottle of Champagne, our House Special Omelet or French Toast, Baked Brie, Strawberries and Cream, Orange Juice, and a Basket of our freshly Baked Muffins, decorated with a flower vase delivered to your room. Justice of the Peace/Officiant services and fees Bride’s Bouquet & Grooms Boutonnière Photography Package, 2 hours of shooting during Ceremony, indoors/outdoors scenes and reception. Package includes CD/DCD; prints are extra.

The complete Deluxe Elope Package is available for $ 1,495 Plus taxes and gratuities. Includes all Facilities Fees. Does not include marriage license fees.

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Ultimate Elope Package This Package includes the following: Arrival Welcome Basket, including wine, wine glasses, box of chocolates, cheese and crackers, and a complimentary Perfumed Bath Set. Two nights' accommodations in the James Hartness Suite, a two-room suite with canopy bed and fireplace, where you can nestle in front of a fireplace and enjoy a glass of wine. Ceremony in the Governor's Library, romantic and luxurious, this room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony. Romantic Candle-lit Gourmet Five Course Reception Dinner with Champagne toast for two and Wedding cake. Honeymoon Farewell Champagne Breakfast in Bed with a bottle of Champagne, our House Special Omelet or French Toast, Baked Brie, Strawberries and Cream, Orange Juice, and a Basket of our freshly Baked Muffins, decorated with a flower vase delivered to your room. Justice of the Peace/Officiant services and fees Bride’s Bouquet & Grooms Boutonnière Premium Photography Package, 2 hours of shooting during Ceremony, indoors/outdoors scenes and reception. Package includes images CD/DCD, one custom wedding Photobook and one framed wedding photograph. Additional photobooks and prints are extra. Avera Spa Package, session includes 2 hours in our private Spa Suite including canapé snacks and champagne for two. Certain spa services are additional.

The complete Ultimate Elope Package is available for $ 1,795 Plus taxes and gratuities. Includes all Facilities Fees. Does not include marriage license fees.

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Vermont Nuptial Package Romantic and deviously simple, this package is a great deal that provides all the frills. Available Midweek, Sunday through Thursday, or Weekend, Friday or Saturday. Perfect for renewal of vow ceremonies. Available for wedding receptions year-round. This Package includes the following: One-night accommodations in the Main House Room, with the free upgrade to the Suite if available, and Romantic Champagne Congratulatory Welcome in-room. Ceremony in the Hartness Library or Wedding Gardens. Hartness Library is romantic and luxurious room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony. Evening or Afternoon Wedding Reception in the private Dining Room. Champagne Toast at the Reception. Plated Reception Dinner consisting of two entrĂŠe choices from the A Menu shown in Appendix A. Dinner includes choice of soup or salad, rolls and butter, entrĂŠe with vegetable and starch choice, and coffee and tea service. Cake Cutting Service for your wedding cake.

The Vermont Nuptial Package is available Midweek for only $ 54.00 per person, Or Weekend for only $ 59.00 per person Plus taxes and gratuities. Includes all Facilities Fees. Minimum 40 people.

Select a wedding date in November or January through May and receive a 10% discount. Upgrade dinner selection to Menu B for $4.00 per person, or Menu C for $6.00 per person. Upgrade from plated dinner to dinner buffet for only $7.00 per person. An additional surcharge required for events of less than 40 persons.

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Classic Country Wedding Package Elegant and glamorous and simple to arrange. Available everyday including selected Saturdays. Perfect for renewal of vow ceremonies. Available for wedding receptions year-round. This Package includes the following: One night accommodations in the Hartness Suite, a two room suite with canopy bed and fireplace, where you can nestle in front of a fireplace for one Evening, and Romantic Champagne Congratulatory Welcome in-room. Ceremony in the Hartness Library or Wedding Gardens. Hartness Library is a romantic and luxurious room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony. Wedding or Afternoon Wedding Reception. Hors D’Oeuvres consisting of Cheese Board, Crudités Platter, Stuffed Mushroom Caps, and Mini Quiche. Champagne Toast at the Reception. Plated Reception Dinner consisting of two choices, from the A or B banquet menu shown in Appendix A. Dinner includes choice of soup or salad, rolls and butter, entrée with vegetable and starch choice, and coffee and tea service. Wine Service of our selection during the Reception Dinner. Use of the Library for musical program and dancing. Cake Cutting Service for your cake.

The complete Classic Country Wedding Package is available

for $ 69.00 per person.

Plus taxes and gratuities. Includes all Facilities Fees. Minimum 40 people.

Select a wedding date in November or January through May and receive a 10% discount. Upgrade dinner selection to Menu C for $6.00 per person. Upgrade from plated dinner to dinner buffet for only $7.00 per person. An additional surcharge required for events of less than 40 persons.

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White Glove Wedding Package Stylishly glamorous and includes extra touches that your guest will notice. Available everyday including Saturdays. Perfect for extra special renewal of vow ceremonies. Available for wedding receptions year-round. This Package includes the following: One night accommodations in the Hartness Suite, a two room suite with canopy bed and fireplace, where you can nestle in front of a fireplace for one Evening and Romantic Champagne Welcome Ceremony in the Hartness Library or Wedding Gardens. Hartness Library is a romantic and luxurious room features mahogany paneling, wood beams, and a large arched window and grand fireplace. The perfect venue for your ceremony.

Hour long Cocktail Hour including wine, beer, and well drinks in the Tavern. Hors D’Oeuvres consisting of Cheese Board, Crudités Platter, Stuffed Mushroom Caps, and Mini Quiche Evening or Afternoon Wedding Reception in the Victorian Ballroom with White glove service including taper candles, and menu cards. Champagne Toast at the Reception. Plated Reception Dinner consisting of two choices from the A, B or C banquet

menu shown in Appendix A. Dinner includes choice of soup or salad, rolls and butter, entrée with vegetable and starch choice, and coffee.

Wine Service of our selection during the Reception Dinner. Use of the Library for musical program and dancing Cake Cutting Service for your cake.

The complete White Glove Wedding Package is available for only $89.00 per person Plus taxes and gratuities. Includes all Facilities Fees. Minimum 40 people.

Select a wedding date in November or January through May and receive a 10% discount. Upgrade from plated dinner to dinner buffet for only $7.00 per person. An additional surcharge required for events of less than 40 persons.

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COMPARISON OF WEDDING PACKAGES Elope

Elope Plus

Afternoon Delight

Vermont Nuptial

Country Classic

White Glove

Availability

Any Day

Any Day

Any Day

$995.00 $1,795.00

$69.00 per person

$89.00 per person

2 days Library/Gardens -

$995.00 -$1,795.00 plus add'l. $59.00 per guest 2 20 2 days 3 hours Library/Gardens Library

Midweek Weekend $54.00 and $59.00 per person

Any Day

Cost. plus tax and gratuity

Midweek From Noon to 4PM $54.00 per person 20 40 4 hours Library/Gardens VDR

No

No

DJ Only In room No

40 100 (250 outdoor) 4 hours Library/Gardens VDR/ Outdoor DJ/Band In room Weekend - Yes

40 100 (250 outdoor) 1 day 4 hours Library/Gardens VDR/ Outdoor DJ/Band Library Weekend - Yes

40 100 (250 outdoor) 1 day 4 hours Library/Gardens VDR/ Outdoor DJ/Band Library Weekend - Yes

Special menu -

Special menu -

A Menu -

A Menu Optional $7/person Optional $12/person

Yes A/B Menu Optional $7/person Included

Yes A/B/C Menu Optional $7/person Included

-

-

Optional Cash/Open

Optional $18/person Cash/Open

Optional $18/person Cash/Open

Included Cash/Open

Guest Minimum Guest Max Accommodations Event Time Ceremony Banquet Room(s) Included Music Options Dancing Hotel Rooms Requirement Hors D’Oeuvres Plated Buffet Wine Service During Dinner Cocktail Hour Bar Types

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Sunday Farewell Brunch Package A complimentary Sunday morning breakfast is served from 8am to 10am. For those desiring a later meal prior to departure, we recommend the Sunday Brunch Package. Sunday from 11 AM to 2 PM Chilled Orange, Cranberry, and Apple juice Fresh seasonal fruit Freshly baked breakfast breads, pastries and muffins Crisp Maple Smoke Bacon strips, or Country sausage, or Ham Fluffy Scrambled Eggs or Home Fried Potatoes with peppers and onions Choice of: Cinnamon Graham French Toast Blueberry or Buttermilk Pancakes with Maple Syrup Eggs Benedict Scrambled Eggs with Cheddar Cheese and Chives Corn Beef Hash with Poached Eggs and Chef’s Choice of Hot Entrees. Specialty Stations available: Carved Ham Station, Omelet Station, Pasta Station, Beverage Station Bloody Mary and Mimosa’s (add’l. charge) & Specialty coffees and teas Adults $20.95 Children, under 12 Prices shown before taxes and gratuities.

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$9.95


General Information and Policies Wedding Ceremonies Brides are encouraged to make full use of our grounds, including the performance of the marriage ceremony. Careful consideration should be taken with the timing of your ceremony to coordinate with the timing of your reception. The ceremony should flow into the cocktail reception and the cocktail reception into the dinner. For your convenience, wedding ceremonies held on site commence after 3 pm. A service fee will be applied for the set up and removal of furniture used during the ceremony. The use of rental marquees, tables, chairs and other associated outside wedding fixtures is permitted at no extra charge if provided and erected by the client under the supervision of Hartness House.

Reservation, Deposit Payment and Cancellation Policy A $1000.00 deposit is required to secure the date of your choice. Fifty percent (50%) payment of the estimated total bill is required 60 days prior to the wedding day along with the final guest counts. The balance will be due by noon the business day prior to the Event Date. If cancellation should occur within 30 days of this Agreement date the deposit will be returned less a $500.00 administration fee. If the cancellation occurs after 30 day of this Agreement date, the prepaid amounts and deposits will be forfeited. If cancellation occurs within 60 days prior to the wedding date, full cancellation charges equal to the estimated total bill will apply for the loss of business reserved. Finance charges for unpaid amounts are twelve percent (12%) per annum accrued daily.

Menu Selection A preliminary menu selection should be discussed prior to reserving the facilities. Final meal selection must be made prior to sending your invitations. Total number of guests to be invited must be confirmed with the Hartness House. If more than one entrée is selected you are responsible for an exact meal count for each entrée. The list of entrée’s and hors d’ oeuvres are for suggestion only. In most cases we are able to accommodate your choices of alternative menu items..

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Guest Counts and Seating Place Cards A final meal count is required 14 days prior to your wedding. Each guest must have their own place card if you are offering a choice of entrées. We will coordinate with you on table arrangements as soon as we receive your final meal counts. Depending on the number of guest attending your wedding, there may be flexibility in table assignments.

Alcohol The Hartness House is licensed by the Vermont State Liquor Authority and is required to strictly adhere to Vermont Liquor regulations for benefit of all our patrons. All alcohol consumed on these premises must be under the supervision and control of the Hartness House. Private liquor consummation in the dining, reception and public areas and grounds is prohibited. Alcoholic beverages purchased off premises must remain in the guests’ rooms. We ask your cooperation with your guests in this matter. The Hartness House will not extend the bar past 11 PM. It is the Manager’s discretion to close the bar earlier than the contracted time if events so necessitate. Management reserves the right to request proper ID from guests and no alcohol will be sold to anyone under the legal drinking age or anyone under the influence of alcohol. On occasion we are asked to serve a “favorite or special” wine. Vermont State law requires us to purchase all wine and alcoholic beverages from a Vermont distributor. On request we will provide you with a list of all wines available through our distributors.

Accommodations and Room Rental When the Wedding Date falls on a Friday or Saturday, the client is responsible for renting a minimum of the 11 rooms in the Main House for two nights (one night rental is required for a midweek wedding.) Room rates are based on double occupancy. Each additional person in the room is $15 per person over age 6. Regretfully we are not able to offer any discounted room rates. All other Room reservations, lodging arrangements, and accommodations are handled separately with the hotel. Please note, there are no Saturday check-ins on certain holiday and Wedding Event weekends. The staff will be happy to recommend alternative lodging establishments.

Cake, Flowers, Music and Photography Cake, flowers, music, and photography are not included in the prices. See section, Wedding Service Vendors, for name addresses, and telephone numbers of individuals ready to assist you. Music programs must be discussed in advance with the Hotel to ensure that they can be accommodated.

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Children A children’s rate of 50% of our wedding menu price applies to any guest under the age of 12.

Taxes and Gratuities The Vermont 9% Rooms and Meals Tax and the Vermont 10% Liquor Tax is added to all appropriate charges. A final 20% Gratuity is added to the final banquet bill. Any additional gratuity is at your discretion.

Property Damage Damages and theft of Hartness House property will be assessed to those persons responsible. Otherwise, all charges will be applied to the final bill.

No Smoking Policy All Public Areas of the Hartness House are non-smoking. Smoking is only permitted outdoors. If smoking in the room is a requirement for any of your guests, our staff will be happy to recommend alternative lodging establishments.

Check-In and Check-Out Check-in time is 3 PM and check-out time is 11AM.

Other Services and Rentals The Hartness House can arrange to customize your wedding as you prefer. We have extensive contacts to procure most wedding event items and would be happy to accommodate your requirements.

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Bar-b-que Rehearsal Dinner Make your Wedding Weekend truly memorable by adding an authentic Country and Western-style outdoor Barbeque complete with a Roasting Pig in our Fire pit, full choice of smoke-cooked barbeque menu prepared and served in front of all your guests in our outdoor park area. Add a Country & Western band to complete your evening of eating, drinking, and dancing under the stars. Menu prices start at $40 per person depending on menu selection and number of guests.

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Lodging Accommodation Policy A wedding reception held at the Hartness House is an extremely unique experience. Our accommodations surround and are interconnected with the main reception rooms creating a feeling of exclusivity for you and your guests. For this reason, when you host your wedding reception at the Hartness House on either a Friday or Saturday, the following rooms require a two night minimum booking (one night minimum stay required for midweek weddings.) This room commitment will be reserved as a part of your wedding agreement. Your guests should reserve their rooms directly with the hotel. MAIN HOUSE ROOMS 2009 Rates Rooms

High Season

Weekend

Midweek

1. Russell Porter Room – cozy dignified room – one double bed.

$150

$140 to $150

$130 to $140

2. James Hartness Suite – Large, elegant fireplace living room with a sunken bedroom, with a Queen Canopy bed. This is a Bride’s favorite.

$240

$215

$205

4. Helen’s Room – Quaint room with frontal view and double bed.

$170

$160 to $170

$150 to $160

5. Lena’s Room - Canopy beds amidst a garden of flowers, on Queen and one Twin bed.

$170

$160 to $170

$150 to $160

6. Charles Lindbergh Room – Oversized sunny room with an elegant Queen-size Four Poster. He actually did sleep here.

$210

$185 to $195

$175 to $185

7. Anna’s Room – A cozy pink and blue wallpapered room with a double iron bed.

$150

$140 to $150

$130 to $140

8. Kingsley Smith Room – Unique round room with an antique painted Double bed.

$170

$160 to $150

$150 to $160

10. William’s Room – A romantic room with peaked ceilings and Double bed with country quilt and matching Wrought Iron Day bed.

$150

$140 to $150

$130 to $140

11. Connie’s Room – Elegant navy and burgundy wallpaper and a Double Brass bed enhance this charming room.

$150

$140 to $150

$130 to $140

12. Eileen’s Suite – This 2 bedroom suite with angled ceiling has one Double and one Twin bed.

$200

$185 to $195

$175 to $185

14. Mary’s Room – White wicker tucked under the eaves, this room has a Double and a Twin bed.

$160

$160 to $150

$150 to $140

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In addition, there are another 32 rooms available for your guests. These accommodations are located in the Victorian Wing and Carriage House which are conveniently connected to the Main House. Please note, there is no Saturday check-in on certain holiday and Wedding Event weekends. Victorian Wing and Carriage House 2009 Rates Rooms

High Season

Weekend

Midweek

$129

$109 to $119

$99 to $109

$119

$109

$99

$129

$119

$109

Victorian Wing This wing was added to the original mansion in the 1950’s. Each room is individually decorated with antiques and rare objects.

Carriage Wing This wing was added in the 1970’s and is decorated with modern furniture and contemporary charm. These rooms have either a single Queen bed or Two Double beds. An excellent choice for groups and families. Superior Room

Charles Lindbergh Suite, Main House

Room 201, Carriage Wing

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APPENDIX 1 – WEDDING PLANNING GUIDE

Typical Wedding Menus All wedding meals are accompanied by tossed garden salad, rolls and butter, your choice of starch and vegetable and freshly ground coffee, decaffeinated coffee and tea. Appetizer (Select One) Soup - Chilled Strawberry Gazpacho, Chicken Vegetable, Potato Leek or Corn Chowder; or Fresh Fruit Cup; or Sorbet, Raspberry or Lemon ($1.50 extra per person) Entrée Select entrée choices from the A, B, C menu choices. Entrees are served individually plated and served. A Banquet Buffet choice is available allowing for self-service using heated chafers. Rice and Potato Choices: Buttered Noodles, Potatoes Au Gratin, Garlic Mashed Potatoes, Roasted Red Bliss Potatoes or Herbed Rice Pilaf Vegetable Choices: Broccoli Parmesan or Broccoli with Hollandaise, Seasoned Baby Carrots, Green Beans Almandine, Garden Vegetable Medley, Butternut Squash

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Group A Menu Entrees Sesame Scallion Chicken Hunters Chicken – batter dipped and topped with a mushroom cream sauce Vermont Roast Turkey with stuffing and cranberry Roast Loin of Pork with a Mushroom Dijon Cream sauce Lemon Pepper Linguini tossed with tomatoes and spinach in a garlic white wine sauce Garlic Chicken Pasta with chicken and broccoli in a garlic cream sauce Baked Haddock topped with seasoned bread crumbs and a lemon dill butter rosette Governor’s Stuffed Chicken – asparagus, ham and dill havarti cheese Lemon Shrimp Linguini – Jumbo shrimp and lemon linguini sautéed with garlic, basil and tomatoes

Group B Menu Entrees Grilled Filet of Salmon with yogurt cucumber dill sauce Roast Prime Rib of Beef Au Jus with horseradish cream Marinated Grilled NY Strip Steak Veal Mediterranean - Veal Medallions with mushrooms, lemon, artichoke hearts and capers Slow Roasted Duck Breast with a cherry, orange demi-glaze

Group C Menu Entrees Boiled Maine Lobster dinner with drawn butter King Crab Legs, steamed with drawn butter Oven Roasted Rack of Lamb with a cool mint yogurt sauce Beef Wellington Beef Tenderloin with Béarnaise sauce or peppercorn sauce (8oz.) Alternative menu selections are available upon request.

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Cold Hors d’oeuvres Pricing is based on 50 pieces; half order pricing is available for most items. International Cheeseboard & Pate - Beautifully designed platter of Imported and Domestic cheeses with seasoned crackers, smoked chicken and bacon pate and a fresh fruit garnish

$90.00

Crudités Platter - Artfully arranged fresh vegetable strips accompanied by our own Horseradish Russian dip

$75.00

Antipasti Platter – Marinated Mushrooms, Pearl Onions, Tomatoes, Marinated Artichoke Hearts, Peppers, Cheeses, Salami and Hot Ham

$95.00

Shrimp Cocktail - Jumbo Shrimp served on ice with our homemade Cocktail Sauce and fresh lemons

$105.00

Grilled Chilled Shrimp and Scallop Platter with a Saffron Aioli Dipping Sauce

$105.00

Smoked Seafood Platter – Assorted Smoked Seafood - Shrimp, Mussels, Oysters, Trout, Salmon, Catfish served with Toast Points, Capers, Caramelized Red Onions and Dried Tomatoes

$170.00

Fresh Fruit Platter - Seasonal sliced Fresh Fruit beautifully arranged with a Yogurt dipping sauce

$75.00

Herb Cheese Canapés - Delicious Herb Cheese Floweret’s on crisp Cucumber slices.

$55.00

Smoked Salmon - Whole Smoked Salmon accompanied by Red Onion, Capers, Lemons and Crème Fraise with a basket of crisp Pita chips

$105.00

Finger Sandwiches - filled with our Homemade Egg, Chicken and Tuna salads.

$65.00

Chicken Roulade - Chicken Breast stuffed with Spinach and Goat Cheese then sliced thinly and placed on Garlic Brushed Crostinis

$75.00

Reuben Canapés – Pastrami, Caramelized Onions, Swiss Cheese on a Rye Crostini, topped with a tangy Honey Mustard Dressing

$75.00

Pita Basket – served with Roasted Garlic Spread and Artichoke Humus and Goat Cheese

$65.00

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Goat Cheese and Olive Pinwheels

$55.00

Cherry Tomatoes with Boursin Cheese

$55.00

- 28 -


Hot Hors d’oeuvres Pricing is based on 50 pieces; half order pricing is available for most items.

Shrimp Crostini - Shrimp baked on French bread with sliced Plum Tomatoes and a Garlic Butter sauce Stuffed Mushroom Caps - Fresh mushroom caps filled with sausage and apple stuffing under a cider glaze

$100.00 $75.00

Oysters Rockefeller – Oysters stuffed with creamed Spinach, Bacon, Onions and Parmesan cheese

$155.00

Mini Beef Wellingtons – Beef Tenderloin pieces with Blue cheese and Mushroom Duxelles wrapped in Puff Pastry in a bite size portion

$155.00

Scallops & Bacon – Jumbo sea scallops wrapped in hickory bacon and brushed with brown sugar

$95.00

Pulled Pork Open Faced Sandwiches – Slow Braised Barbecue Pork served on toast points topped with caramelized Red Onions

$95.00

Buffalo Chicken Wings – Buffalo style Chicken Wings with Bleu Cheese dipping sauce

$65.00

Bacon Wrapped Shrimp or Sea legs

$110.00

New England-Style Crab Cakes – Special seasonings & fresh vegetables give this miniature Crab Cake its special taste served with Roasted Red Pepper sauce.

$95.00

Spicy Grilled Shrimp – Jumbo Shrimp marinated in a spicy Red Pepper Pesto and grilled

$110.00

Miniature Quiche – Variety of freshly baked Quiche squares with a light flaky crust

$60.00

Quesadilla – Choice of sautéed Chicken or grilled vegetables with Guacamole and Monterey Jack cheese baked between two Tortillas accompanied by a chunky Tomato Salsa

$85.00

Bruschetta – Pesto, mozzarella cheese & roasted tomatoes baked on crispy French bread

$65.00

Spinach and Feta Cheese Triangles

$65.00

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Wild Mushroom and Brie Crostini

$65.00

Crab and Shrimp Fritters with a spicy Aioli

$85.00

Spinach and Artichoke Dip with Pita chips

$55.00

Baked Brie en Croute – Large wheel of Brie wrapped and baked in a Puff pastry with by sautéed Almonds, Grapes, stone ground Mustard and assorted Crackers

$85.00

Chicken Satay – Sesame marinated Chicken skewer with a spicy Peanut dipping sauce.

$85.00

Meatballs – Swedish, or BBQ, or Sweat and Sour, or in Marinara Sauce topped with Mozzarella cheese

$85.00

Alternative menu selections are available upon request.

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Wedding Cake Services Let us help you with your wedding cake. We can arrange to have your wedding cake designed and delivered in time for your event – without any work on your part. And image the added sophistication and beauty these Wedding Cakes will add to your event. Our wedding cake designers can arrange to make your Wedding cake, and Groom cake, as you like. We can also arrange to supplement your Wedding Cake with a matching Sheet Cake for large parties. Here are just two of the many wedding cake designs we can provide for you.

We can provide a wide variety of designs and toppers, or you may select to bring your own topper. Wedding cakes can be designed to match your wedding theme and colors. All wedding cakes need to be ordered a minimum of 3 weeks in advance. Wedding cakes are additional and are priced based on style, number of guests.

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Wedding Flowers Let us help you with your wedding flowers. We can arrange to have your wedding flowers designed For You in several stylish wedding bouquet collections. Flowers are gorgeous and fresh, and delivered in time for your event – without any work on your part.

Bridal Table Arrangements - Centerpieces Fresh White Flowers Each small centerpiece features 10 stems total: 1 white Asiatic Lily, 2 white Asters, 1 white Mum, 2 white Poms, 1 dyed silver Thistle, 1 Queen Anne's Lace, 1 Baby's Breath, and 1 Gunnii or Silver Dollar Eucalyptus. Each large centerpiece features 20 stems total: 1 white Asiatic Lily, 2 white Roses, 3 white Asters, 2 white Mums, 3 white Poms, 1 dyed silver Thistle, 3 Queen Anne's Lace, 1 Baby's Breath, 2 Gunnii or Silver Dollar Eucalyptus, and 2 Cypress greens (pictured). The average height of a centerpiece is 18 to 20 inches.

Colorful Fresh Flowers Each small centerpiece features 10 stems total: 1 purple Kale, 1 orange Gerbera Daisy, 1 hot pink Spray Rose, 1 orange Spray Rose, 1 purple Pom, 2 purple Statice, 2 pink Statice, and 1 Phoenix Palm green. Each large centerpiece features 20 stems total: 1 purple Kale, 3 orange Gerbera Daisies, 1 hot pink Spray Rose, 1 orange Spray Rose, 2 purple Poms, 3 purple Statice, 3 pink Statice, 3 Liatris, and 3 Phoenix Palm greens (medium centerpiece pictured). The average height of a centerpiece is 18 to 20 inches.

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Fresh Yellow and Red Flowers Each small centerpiece features 10 stems total: 2 Sunflowers, 1 red Gerbera Daisy, 1 yellow Mum, 1 red Mini Carnation, 2 peach Hypericum Berries, 2 Solidago Asters, and 1 Safari Sunset green. Each large centerpiece features 20 stems total: 2 Sunflowers, 2 red Gerbera Daisies, 1 red Rose, 2 yellow Mums, 2 red Mini Carnations, 1 green Pom, 3 peach Hypericum Berries, 3 Solidago Asters, 1 Bupleurum, and 3 Safari Sunset greens (pictured). The average height of a centerpiece is 18 to 20 inches. Arrangements are available to order in 6/12 large or 12/24 small centerpieces.

Boutonnieres and Corsages Our Made for You wedding flower package includes 16 or 30 ready made fresh flower Boutonnieres and Corsages. Choose your own combination between boutonnieres, pin-on or wrist corsages, for a total of 16 or 30 pieces. Each flower piece is perfectly decorated by hand and made especially for you.

All wedding flowers need to be ordered a minimum of 3 weeks in advance. Wedding flowers are additional and are priced based on style and number of pieces.

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Beverages & Bar Information Cocktail and Bar service can be tailored for you event. Typical Bar service consists of: 

Cash Bar - A Bar and bartender is provided for your event and your guests purchase their own drinks. The bar offers bottled and draft beer, house wines, and well, call and premium liquors. There is a $150 per hour bar service minimum below which a $50 per hour service fee is assessed to the event. The Cash Bar closes 30 minutes before the event scheduled closing time.

Open Bar - A Bar area and bartender is provided for your event and your guests are provided drinks courtesy of the Event Hosts. Open bars are charged to the Hosts: □ Hourly Charge – The Event Host can purchase an Open Bar service for a flat rate per hour.

Premium Open Bar

Super Premium Open Bar

The bar offers bottled and draft beer, house wines, and well, and premium liquors (e.g. Tanqueray Gin, Absolute vodka, Bacardi rum, Johnnie Walker Red Label, Jack Daniels Bourbon, etc.)

The bar offers bottled and draft beer, house wines, and well, and premium liquors plus Super Premium brands also (e.g. Bombay Sapphire Gin, Grey Goose vodka, Johnnie Walker Black Label, Chivas Regal, Woodford Reserve Bourbon, Glenlivet single malt scotch, cognacs, aperitifs, etc.)

$ 10.00 per person – first hour $ 7.00 per person thereafter Min. 4 hours, maximum 6 hours

$ 14.00 per person – first hour $ 8.00 per person thereafter Min. 4 hours, maximum 6 hours

Also available:  Optional Wine Service during Dinner with a Plan - Optional Premium Cocktail Hour with a Plan  Optional Super Premium Cocktail Hour with a Plan

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$14 per person. $17 per person. $20 per person.


Champagne Ballatore Gran Spumate

$18.00

Wycliff, California

$19.00

Sparkling Cider, Vermont

$18.00

Domaine Ste. Michelles, Washington

$27.00

Korbel, Brut, California

$32.00

G.H. Mumm’s Extra Dry, Reims, France

$69.00

Moet & Chandon, “White Star”, France

$72.00

Veuve Clicquot “Yellow Label”, Brut, Reims, France

$79.00

Dom Perignon, Vintage 1996, France

$195.00

White Wines Chateau Ste. Michelle, Sauvignon Blanc, Columbia Valley

$22.00

Ecco Domani, Pinot Grigio, Selecianado

$23.00

Calloway Sauvignon Blanc, Vintner’s Reserve, Clear Lake

$23.00

Jacob’s Creek, Chardonnay, Barossa Valley, Australia

$24.00

Kendall Jackson, Chardonnay, Clear Lake

$25.00

Kendall Jackson, Sauvignon Blanc, Vintner’s Reserve, Clear Lake

$26.00

Meridian, Santa Barbara, Chardonnay, Edna Valley

$26.00

Columbia Crest Grand Estates, Chardonnay, Columbia Valley

$27.00

J. Lohr, Chardonnay, Arroyo Seco, Monterey

$36.00

Simi, Chardonnay Reserve, Russian River Valley

$39.00

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Red Wines Rosemount Estate Syrah, Mourvedre, Australia

$27.00

Penfolds, Thomas Hylands, Shiraz, Australia

$29.00

Jacob’s Creek Merlot, Barossa Valley, Australia

$24.00

Beringer Founders Reserve, Merlot, Napa, California

$28.00

Blackstone Reserve, Merlot, Sonoma, California

$32.00

Jacob’s Creek, Cabernet Sauvignon, Barossa Valley, Australia

$24.00

Kendall Jackson, Cabernet Sauvignon, Vintner’s Reserve, Clear Lake

$32.00

Beaulieu Vineyards, Cabernet Sauvignon, Napa

$32.00

Charles Krug Cabernet Sauvignon, Napa

$39.00

Kenwood, Pinot Noir, Russian River Valley

$32.00

St. Francis, Zinfandel, Old Vines, Sonoma, California

$36.00

Kenwood Jack London, Zinfandel, Sonoma

$39.00

House Wines by the Glass

House Chardonnay, Merlot, Cabernet Sauvignon Beringer White Zinfandel

$6.00 $6.00

Punch Bowls

Non-Alcoholic

Approximately 50 cups per bowl

Draft and Bottled Beers Mixed Drinks

$40.00

$3.00 - $5.00 $4.00 - $9.00

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APPENDIX 2 - WEDDING PLANNING GUIDE

Wedding Vendors To help you plan your wedding we enclose a list of wedding service vendors that are available to assist you in your planning. DISC JOCKEYS Spotlight Entertainment 603-532-6236 Lou’s Mobile Music 800-639-1513 Peak DJ 802-888-6978 Gabe’s Mobile Music 802-295-7365

FLORISTS Woodbury’s 802-886-8315 Coger’s Sugarhouse 802-886-2791 Halladay’s 802-463-3471 Brickstone 603-863-6760

BANDS & PERFORMERS Andy Scott 802-875-4242 Gerry Grimo 802-674-5908 Bob Coniff’s Ochestra 603-835-2226 Fred Haas 802-436-1282

Stone Arch Bakery Baba Louie Andrie Rose Irene’s Cakes

MUSICIANS Mrs. Erikson 802-886-2846 Nancy Wendlandt Piano 802-885-8556 Erik Johansson Harp 802-875-2168 Kathy Byam Flute 802-885-3547 Sarah Purdy Flute 802-875-1094

PHOTOGRAPHERS Michael DeMartino 802-296-8250 Bill Lashua 802-885-4311 John Williams 802-496-5646 Paul Larochelle 802-885-5010 Bella Studio 802-345-7423

JUSTICE OF THE PEACE 802-886-2670 Ernest Lamphere 802-885-2972 David Shuffleberg

VIDEOGRAPHER Zachery McNaughton 802-885-6241 Take One Video 603-352-6854

TENTS & CHAIR RENTALS Farnsworth 802-885-2297 Decker’s Tent Rental 603-826-7736 Rentorium 603-352-2943

802-885-3491 802-885-3400 802-886-2833 802-885-2349 802-886-8411 802-885-5678 802-885-4261

603-542-3704 802-875-4666 802-228-4846 802-228-4846

HORSE & CARRIAGE Hi-Lo Farms

LIMOUSINES Blue Diamond Limo 603-826-5507 Hallmark 802-295-5466 Extraordinary 802-228-5466 Church of Christ St. Mary’s Catholic Advent Christen Calvary Baptist Precision Valley Baptist Christa Delphian Ecclisia Assembly of God

CAKES

802-886-8441

HAIR SALONS Boccaccio’s 802-885-6265 Lochsmyth Salon 603-542-8577 Tangles 802-885-3734 CHURCHES St. Marks Episcopal United Methodist Bow Baptist Unitarian Universalist No. Springfield Baptist Holy Trinity Orthodox First Congregational

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802-885-2723 802-885-3006 802-546-4902 802-885-3327 802-886-8107 802-885-2615 802-885-5728


APPENDIX 3 – WEDDING PLANNING GUIDE

Town Clerk & Justices of the Peace This is a list of the current Justices of the Peace that an perform wedding ceremonies. A supreme court justice, a superior court judge, a district judge, a judge of probate, an assistant judge, a justice of the peace or an ordained or licensed member of the clergy residing in Vermont can perform you wedding ceremony. A clergy person residing in an adjoining state or country can marry you if his or her church, temple, mosque, or other religious organization lies wholly or partly in Vermont. A clergy member residing in some other state or in Canada can marry you if he or she first obtains a special authorization from the probate court in the district where the marriage will take place. Vermont law does not require witnesses; but, if you are planning a religious ceremony, check to see if the religion's tenets require witnesses. Meredith Dexter Kelley, Springfield Town Clerk

Ernest Lamphere David Shuffleberg

Town Clerk 96 Main Street, Springfield, Vermont 05156

802-885-2104

Justices of the Peace 12 Lockwood Avenue Springfield, VT 05156

802-886-2670

8AM to 430PM

Litchfield Street Springfield, VT 05156 -

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802-885-2972


APPENDIX 4 – GETTING MARRIED IN SPRINGFIELD, VERMONT

Getting Married in Springfield, Vermont These are some simple answers to most marriage and wedding license questions. Do we need a marriage license? Do we need blood tests?

You will need a license, but you do not need blood tests, and there is no waiting period.

Where do we get a marriage license?

Licenses are issued by the Town Clerk. (For Vermont residents, the license must be purchased in the Town where the bride or groom lives.) What if we are not Vermont Residents? If neither party is a Vermont resident, you may get the license from any town clerk in the State.

Where is the Springfield Town Clerk's Office Located?

The Springfield Town Clerk's office is located at 96 Main Street, on the second floor. The office hours are 8:00 a.m. - 4:30 p.m. Monday through Friday. The telephone number is 802-885-2104.

How much does it cost?

The license costs $45.00 and is valid for 60 days from the date it is issued. The marriage license may be used the day it is issued. During the 60-day time period, an authorized person must perform your wedding ceremony - otherwise, the license is void.

What information must we provide to get a marriage license?

Besides basic information about yourselves (names, towns of residence, places, and dates of birth), you must also provide your parents' names, including your mothers' maiden names, and their places of birth. (A certified copy of your birth certificate can supply most of this information. However, it is not necessary for you to have a copy with you when you apply.) At least one party must sign the license in the presence of the Town Clerk, certifying that all the information you provided is correct. If it is not a first marriage, and either marriage ended in death or divorce, the Town Clerk will ask to see a certified copy of the death certificate or divorce decree.

Can a license be issued through the mail?

Can we be married by proxy? No. A marriage license cannot be issued through the mail, and you cannot be married by proxy.

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Where can we get married?

With a valid Vermont license, you can be married anywhere in Vermont, but only in Vermont.

Who can marry us?

Do we need witnesses? A supreme court justice, a superior court judge, a district judge, a judge of probate, an assistant judge, a justice of the peace or an ordained or licensed member of the clergy residing in Vermont can perform you wedding ceremony. A clergy person residing in an adjoining state or country can marry you if his or her church, temple, mosque, or other religious organization lies wholly or partly in Vermont. A clergy member residing in some other state or in Canada can marry you if he or she first obtains a special authorization from the probate court in the district where the marriage will take place. Vermont law does not require witnesses; but, if you are planning a religious ceremony, check to see if the religion's tenets require witnesses.

What do we do with the license?

What happens to it after the ceremony? By law, you must deliver the license to the person who will conduct your wedding ceremony before the marriage can be performed. After the ceremony, the person who performs the ceremony (officiant) will complete the sections concerning the date, place and officiant information, and sign your license. At that point, the license becomes a marriage certificate. The officiant must return the certificate to the town clerk's office where it was issued within 10 days after the wedding so that your marriage can be officially registered. The certificate is not a complete legal document until it has been recorded in the town clerk's office where it was obtained.

How do we get a copy of our marriage certificate?

When you buy your license, you can arrange with the town clerk to mail you a certified copy of your certificate as soon as your marriage is recorded. The cost is $55.00 ($45.00 for the license and $10.00 for the certified copy).

Always check with the Vermont Town Clerk for the latest information.

Updated 12-5-2011

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Wedding Date Commitment Agreement Wedding Event Information Client Name:

__________________________

Telephone:

(___)_____________

Address:

__________________________

State & Zip:

_________________

Function Name:

__________________________

Today’s Date

_________________

Wedding Date

__________________________

Time From To:

_________________ _________________

Room(s) Name:

__________________________

No. Guests:

_________________

Wedding Date Commitment The above shown date is being reserved for your wedding event at the Hartness House Inn upon the payment of the deposit and signature of the Hotel below pending the completion of a Wedding Reception Agreement. This date will be held for thirty (30) days in order to execute the Wedding Reception Agreement. If a Wedding Reception Agreement is not executed within this time frame, the Wedding Date will be released.

Terms of Event Payment A $1000.00 deposit is required to secure the date of your choice. Fifty percent (50%) payment of the estimated total bill is required 60 days prior to the wedding day along with the final guest counts. The balance will be due by noon five business days prior to the Event Date. If cancellation should occur 30 days after signing this Agreement the deposit will be returned less a $500.00 administration fee. Should the cancellation occur after 30 days of this Agreement date, the prepaid amounts will be forfeited. If cancellation should occur within 60 days prior to the wedding date, full cancellation charges equal to the estimated total bill will apply for the loss of business reserved. Finance charges for unpaid amounts are twelve percent (12%) per annum accrued daily.

Other Provisions This Agreement contains the entire agreement between the parties and supersedes any verbal agreements. This Agreement can only be modified by the written agreement of both parties. The terms of this Agreement will be governed by the State of Vermont and resolved by binding arbitration in Vermont under the rules of the American Arbitration Association.

For the Client: _______________________ Name

________________________ Signature

____________ Date

________________________ Signature

____________ Date

For Hartness House Inn: _______________________ Name

Page 1 of 1

Wedding Date Commitment Agreement


Wedding Reception Agreement Wedding Event Information Client Name:

__________________________

Telephone:

(___)_____________

Fax:

(___)_____________

Address:

__________________________

State & Zip:

_________________

Function Name:

__________________________

Today’s Date

_________________

Other Info:

________________________________________________________________

Wedding Date

__________________________

Time From To:

_________________ _________________

Room(s) Name:

__________________________

No. Guests:

_________________

Selection of Wedding Services Vermont Elope Packages  Ultimate Elope Package includes: Two nights' accommodations in the Hartness Suite; Arrival Welcome basket; Ceremony in Governor’s Library; Five-course dinner with Champagne Toast; Farewell Breakfast in Bed, JP officiate services, Bouquet and Boutineer, Spa package, Photography package. Price includes facilities

$ 1,795.00

 Deluxe Elope Package includes: Two nights' accommodations in the Charles Lindbergh Suite; Arrival Welcome basket; Ceremony in Governor’s Library; Five-course dinner with Champagne Toast; Farewell Breakfast in Bed, JP officiate services, Photography package. Price includes facilities fees and excludes tax and gratuities.

$ 1,495.00

 Deluxe Elope Package includes: Two nights' accommodations in the Charles Lindbergh Suite; Arrival Welcome basket; Ceremony in Governor’s Library; Five-course dinner with Champagne Toast; Farewell Breakfast in Bed, JP officiate services. Price includes facilities

$ 995.00

 Elope Plus add-on for additional guests at Dinner Reception. Price

$ 59.00

fees and excludes tax and gratuities.

fees and excludes tax and gratuities.

per person, includes facilities fees and excludes tax and gratuities.

Vermont Nuptial Package

Page 1 of 9

Wedding Agreement


Wedding Reception Agreement  Midweek Package, available from Sunday to Thursday, includes: one-night accommodations in the Main House room; Ceremony in Governor’s Library; Plated Reception Dinner in the Victorian Ballroom with Champagne Toast. Includes two selections from Menu A. Price per

$ 54.00

 Weekend Package, available from Friday or Saturday. Price per

$ 59.00

person before tax and gratuity person before tax and gratuity

 Upgrade to B Menu, add’l price per person before tax and gratuity

$ 4.00

 Upgrade to C Menu, add’l price per person before tax and gratuity

$ 6.00

 Upgrade to Buffet Banquet, add’l price per person before tax and gratuity

$ 7.00

 Discount for November, or January through May dates

10%

Vermont Classic Country Wedding Package  Weekend Package, available Friday or Saturday, includes: one night accommodations in the Hartness Suite; Ceremony in Governor’s Library; Hors d’ Oeuvres; and Plated Reception Dinner with Wine Service in the Victorian Ballroom with Champagne Toast, Cake Service, and use of the Library for Music and Dancing. Includes two selections from Menu A or B. Price per person before tax and gratuity

$ 69.00

 Upgrade to C Menu, add’l price per person before tax and gratuity

$ 6.00

 Upgrade to Buffet Banquet, add’l price per person before tax and gratuity

$ 7.00

 Discount for November, or January through May dates

10%

Lace and White Glove Wedding Package  Weekend Package, available Friday or Saturday, includes: one night accommodations in the Hartness Suite; Ceremony in Governor’s Library; one hour Cocktail Hour; Hors d’ Oeuvres; and White Glove Service Plated Reception Dinner and Wine Service in the Victorian Ballroom with Champagne Toast, Cake Service, and use of the Library for Music and Dancing. Includes two selections from Menu A, B or C.

$ 89.00

 Upgrade to Buffet Banquet, add’l price per person before tax and gratuity

$ 7.00

Price per person before tax and gratuity

 Discount for November, or January through May dates

Page 2 of 9

10%

Wedding Agreement


Wedding Reception Agreement Tavern and Bar  House Wine Service during Reception Dinner add-on, per person

$ 14.00

 Premium Cocktail Hour Open Bar Service add-on, per person

$ 17.00

 Super Premium Cocktail Hour Open Bar Service add-on, per person

$ 20.00

 Prem. Open Bar  Bartender Fees

 Super Prem. Open Bar $25 per bartender per hour

 Cash Bar Service Required

$ ____________ $ ____________

 No Bar Service Required

Facilities Fees - if not included in Package  Victorian Room

$ 500.00

 Governor’s Room

$ 250.00

 The Library

$ 250.00

 Gardens and Grounds, when use for outdoor dining and receptions

$ 750.00

Page 3 of 9

Wedding Agreement


Wedding Reception Agreement Reception Dinner Dinner Entrée Selections .

Indicate choice below.

 Menu A Choice 1: _________________________________ Choice 2: _________________________________  Menu B Choice 1: _________________________________ Choice 2: _________________________________  Menu C Choice 1: _________________________________ Choice 2: _________________________________  Additional Choice , price per person before tax and gratuity Choice 1:No charge over 40 persons ___________________________ Choice 2: No charge over 55 persons __________________________

Additional Charge $ __________ __________

Each additional choice is $2.00 per total persons per entrée choice.

Hors d’ Oeuvres  Cold Hors d’ Oeuvres, price per person before tax and gratuity. Choice 1: _________________________________ Choice 2: _________________________________ Choice 3: _________________________________

$ __________ __________ __________

 Hot Hors d’ Oeuvres, price per person before tax and gratuity Choice 1: _________________________________ Choice 2: _________________________________ Choice 3: _________________________________

$ __________ __________ __________

Sunday Farewell Brunch  Adults

$ __________

 Children

$ __________

Page 4 of 9

Wedding Agreement


Wedding Reception Agreement Lodging and Accommodations Requirement Availability is based currently available rooms and subject to prior reservations and commitments.

 Main House, number of suites required, max 2 available  Main House, number of rooms required, max 9 available  Victorian Wing, number of rooms required, max 7 available  Carriage Wing, number of rooms required, max 24 available

Guest Counts Preliminary Estm. (Provide Now)

Confirmed Final (Due 3 days prior to Event)

Breakfast Lunch Rehearsal Dinner Reception Dinner Brunch Lodging

Additional Services and Rental  Overtime, after 4 hours at $250 per whole or part hour

$ ……. $ 500.00

 Outdoor Tent with Sides  Round Tables, seats 8 to 10

Qty: _____________

$ 10.00

 Chairs

Qty: _____________

$ 2.00 $ 1.00

 Chair covers  Floral arrangements, columns, tuilling, etc.

Page 5 of 9

Quote basis

Wedding Agreement


Wedding Reception Agreement

Menu Selection/Guarantees Menu selections will be discussed at the time of booking and must be confirmed at least 14 days prior to the Wedding date. A guaranteed number of guests must be confirmed at least 7 (seven) days prior to the Wedding date. You will be charged for the guaranteed number given or the actual number of meals served, whichever is greater. The enclosed menu items are suggested for your consideration; however we will also tailor menus for you. If you decide on serving two different entrees, you will be responsible for providing name cards with your guests’ choice clearly printed on the card.

Pricing Menu prices are subject to change due to cost fluctuations and other factors. Prices will be confirmed up to 30 days prior to the event. The Vermont 9% Rooms and Meals Tax and the Vermont 10% Liquor Tax will be added to all appropriate charges. A 20% Gratuity is added to the final bill. Any additional gratuity is at your discretion.

Terms of Payment A $1000.00 deposit is required to secure a requested date. This deposit will be applied to the final wedding bill. Fifty percent of the anticipated total bill is due 60 days prior to the Wedding. The balance of the bill is due by noon five business days prior to the day of the event. Finance charges for unpaid amounts are twelve percent (12%) per annum accrued daily.

Cancellations If cancellation should occur 30 days after signing this Agreement the deposit will be returned less a $500.00 administration fee. Should the cancellation occur after 30 days of this Agreement date, the prepaid amounts will be forfeited. If cancellation should occur within 60 days prior to the wedding date, full cancellation charges equal to the estimated total bill will apply for the loss of business reserved. Finance charges for unpaid amounts are twelve percent (12%) per annum accrued daily.

Alcoholic Beverages Under Vermont state law, no customer may bring his or her own liquor onto the premises, nor shall customers leave the premises with an alcoholic beverage. No person under the legal drinking age of 21 years of age will be served. Private liquor consummation in the dining, reception and public areas and surrounding grounds is prohibited. Alcoholic beverages purchased off premises must remain in the guests’ rooms. We ask your cooperation with your guests in this matter. The Inn reserves the right to stop serving alcoholic beverages to any patron at any time it deems necessary to comply with the Vermont State Liquor Laws.

Page 6 of 9

Wedding Agreement


Wedding Reception Agreement

Facility Rental & Other Fees Facility fees are included in Wedding Packages as described. Additional rooms may be added as needed. Victorian Dining Room …………………………………………... Governor’s Room ………………………………………………… Library Room …………………………………………………… Garden Pavilion......................................................................................... Wedding Gardens ………………………………………………... Cake Service Fee, per person ………………………………………

$ 500.00 $ 250.00 $ 250.00 $1,000.00 $ 750.00 $ 1.00

Property Damage As a patron, you are responsible for any damages to any part of the Inn during the time of your reception that are assessed as a result of actions taken by you or your guests. A minimum deposit of $500.00 may be requested.

Security The Inn shall not assume responsibility for the damage or loss of any merchandise or articles left on the premises prior to or following any function.

Accommodations and Room Rental If the Wedding dates falls on either a Friday or Saturday, the Client is responsible for the rental of a minimum of the 11 rooms in the Main House for two days. If the Wedding date falls on any other day, the Client is responsible for a one-day minimum rental of the Main House rooms. Any shortfall in the room rentals from the Client’s guests will be added to the final bill.

Event Time Frames Weddings are booked for 4 hours per event. Often additional events are booked for the same day and/or room. Therefore it is important to leave promptly at the end of your wedding. Additional overtime is assessed at the rate of $250 per full or partial hour should the event exceed the allotted time.

Page 7 of 9

Wedding Agreement


Wedding Reception Agreement

Other Provisions This Agreement, with the executed Wedding Date Commitment Agreement incorporate as an integral part of this agreement, contains the entire agreement between the parties and supersedes any written and or verbal agreements. This Agreement can only be modified by the written agreement of both parties. The terms of this Agreement will be governed by the State of Vermont and resolved by binding arbitration in Vermont under the rules of the American Arbitration Association.

K

indly indicate your acceptance of these term and sign, date and return two originals to the address given below.

For the Client: _______________________ ________________________ Name Signature

____________ Date

For H artness H ouse Inn: Inn Representative _______________________ ________________________ Name Signature

____________ Date

Hartness House Inn

30 Orchard Street Tel: 802-885-2115

Springfield, VT 05156 Toll-free: 1-800-732-4789

www.hartnesshouse.com

Page 8 of 9

Wedding Agreement


Wedding Reception Agreement Addendum 1 - Banquet Liquor Policy The Hartness House Inn is a Vermont State Liquor Authority-regulated licensee. As a licensee we are obligated to observe and enforce all the State liquor regulations. It is our paramount interest to ensure the success of your event and we want to make you aware of our license requirements and house rules related to on-site liquor consummation. As all states’ liquor regulations vary, we kindly ask that you adhere to the points below. 

All alcohol consumed on these premises must be under the supervision and control of the Hartness House. Private liquor possession and consummation in the dining rooms, reception halls, common areas, surrounding grounds, and parking lot is prohibited. Anyone violating this will be asked to leave the premises.

The Hartness House will request photo identification from anyone appearing to be 30 years or under prior to serving them alcoholic beverages. No alcohol will be served to anyone not able to prove with satisfactory ID that they are over the prevailing legal drinking age.

The Hartness House will not serve more than two drinks to any one patron at one time.

The Hartness House will refuse to serve alcoholic beverages to any patron that in its sole opinion appears to be intoxicated.

The Hartness House will not serve liquor shots during weddings and banquets. Certain high-alcohol content drinks may be portion-size restricted during banquets.

The Hartness House bar will announce “last call” 45 minutes prior to the event’s initial closing time, and stop selling alcoholic beverages 30 minutes to closing time. Feel free to request an extended event closing time – although the bar will not extend the time that is open.

The Hartness House recommends that you arrange with your guests appointing “designated drivers”. Once the designated drivers are identified to us, they will be eligible for free non-alcoholic beverages from the bar for the duration of the event.

Our overall interest is ensuring the success of your event, the safety of all of your guests, and a pleasant environment for all. We kindly request that you indicate your understanding and acceptance of the foregoing Hartness House liquor consummation conditions. Event Host:

Hartness House:

________________________________

__________________________________

Date: ______________

Date: _______________

Page 9 of 9

Wedding Agreement


Vermont Wedding Venue