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Technology for: Events & Conferences Registrations Memberships Abstracts Exhibitions Name Badges Web Design Branding Printing Exhibition Displays


Our Vision Our sights are clearly set on the future in technology. We plan to lead the conference, meeting and event industry with professionalism, innovation, creativity and long-term profitability. We will achieve this in partnership with people who hold the same vision.

The Directors Val Sanders Founding Director Michael Chase-Smith Director Alexander (Jock) Robertson Director / Legal Council


Award Winning Technology


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overview our clients what do you need? conferences and events administration and reporting look and feel memberships abstracts web site development the future other services


Overview

• Founded in 2002 by Val Sanders • Technology developed in-house • Industry leading online registration technology • Numerous integrated modules which complement the core online registration technology • Manages conference accommodation allotments and communicates automatically with hotels and other third party suppliers • Sophisticated online payment functionality • Multi-currency - AUD, NZD, USD, SGD, CAD EUR, GBP • Technology developed for global distribution


Playing on an international stage

Our unique, multi-currency, fully hosted e-commerce solution offers a secure web based portal providing technology for conference and event registrations, workshops, social events, tours, merchandise, exhibitions, accommodation and flights all within the one online booking form. Additional modules include Abstracts Online and Memberships Online.

Your Complete Conference and Event Technology Specialist

Conference Online is a conference and event solution company that through its inhouse development team has created a registration technology suitable for any user to track their event registrations, collect funds and view reports. The system has been running for almost 10 years and during that time has increased its functionality with ongoing updates and developments to cover a wide range of conference services.


Our clients Providing technology for thousands of conferences and events


What do you need?

Conference Registrations

Accommodation Online

Flights Online

Abstracts Online


All our services integrate together. Choose just one or have them all.

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Name Badges Online

Website Development


Conferences & Events The options are endless • Secure Login: Your registrants login securely to update their registration at any time. This allows registrants to alter their registration and manage any change within the system, updating all reports with the changes they have made. • Personal Details: Collect information about your registrant, with mandatory and custom fields available. Include information such as dietary requirements or company details. • Registration: Multiple registration items make it easy for registrants to choose their options. Cater for registration cut off dates and early bird dates for discount pricing. • Workshops: Multiple workshops. • Social Events: Multiple social events. • Tours: Include pre-conference and post-conference tours. • Exhibition Booths: Allow exhibitors to book their registration and choose their booth from a floor plan online. • Accommodation: Registrants can choose and book their accommodation from a block providing full management reports to the venue and organiser. • Merchandise: T-shirts, books, caps etc. Allow for multiple items to be purchased during the registration. • Flights: Clients can book best available fare of the day or from a group flight block. • Transfers: Ability to include transfers, allowing registrants to book their transfer whilst registering. • Confirmation: Secure payment system allows for multi-currency payments using credit card, direct deposit, cheque or other. A confirmation email including all details of the booking and a complete flight itinerary is sent to the registrant on finalisation of the booking.


It doesn’t stop there

The options for your event or conference are endless. From the simplest of conferences through to the most complex. Integration of all the services relieves the pressure and provides a seamless lead up to a successful event. Not only do we provide the technology for your conference and event, but look after everything from Branding, Name Badges and your Website through to Sponsorship Management and Promotions and Marketing.

Want to get started? Simply let us know what you want and we will set it up for you.


Administration & Reporting • Powerful User Admin • Unlimited Organiser Logins • Unlimited Accommodation Logins • Receipt Payments and Process Refunds • Access to create and amend all aspects of your conference or event

Reports, reports, reports! • Real-time reports • Registration Report • Workshop Report • Social Events Report • Tours Report • Flight Report • Accommodation Reports • Customisable Reports for all features of your event • Full Event Reconciliation

Training provided to setup the event and access reports and payments.


Look & Feel The interface for the conference is completely customisable and allows for advanced inclusions such as flash or javascript. Banners and pages are designed for you as part of our branding packages, or you may supply your own.


Memberships Online

Memberships made easy

Now you can collect your membership registrations using our Membership Online.

Provide us with details of your membership and we will set it up for you.

Collect your memberships online, linking from your website or email campaign.

Automatically send renewal notifications to all members to remind them to renew.

Full reporting available including full membership reconciliation.

Change the look and feel to match the look of your website. Seamless integration.


Abstracts Online

Abstract or paper submissions for academic conferences

Submit, Review, Accept No more paperwork!

Provide us with your abstract details and we will set it up for you.

Authors submit their abstract online following your guidelines.

Abstracts reviewed and scored using weighted criteria.

Automated accept and reject emails to authors.

Export abstracts to your conference program.


Website Development Simple Traditional We can design and build any site for any budget.

Deluxe

Simple

Registration, Sponsorship, Abstracts, Memberships etc. The site has 5 pages and usually hosts everything relating to your conference, abstracts or memberships.

Traditional

Deluxe

A web page is perfect for effectively displaying important information with a link to a register here button for registrations. A traditional site is the perfect complement to any event. This site is created in record time in tune with your registration and is a perfect platform to display all the links to your

Need something a bit more dynamic? Deluxe sites are designed for a much more complete online presence with the capacity to facilitate multiple conferences and events.

With the added features of custom menus, unlimited pages and dynamic formatting using javascript or flash, there is no limit to what you can achieve with a deluxe site.

The sky is the limit


Web Based Selling Tools

Number of Pages

Custom Banner & Custom Buttons

General Conference Information, speakers etc.

Are you an event organiser?

Links to Registrations, Abstracts, Memberships

We will provide you with your own fully branded microsite to promote your event and conferencing services directly to your existing and potential clients.

Contact Us Details

Link to Program or Sponsorship Document

Simple

Traditional

Deluxe

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5

5+

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Contact Us Page

Display of Program

Venue Details - How to get there etc

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Accommodation Options

Scrolling or Fading images

Basic Search Engine Optimisation Speakers Page

Upcoming Events

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Gallery of Previous Events

Custom Designed Background

Hover Areas - to display additional information Interactive Elements, eg Menu or Navigation Google Analytics, SEO Optimisation Social Network Links

Google Translate

Social Network Integration Feature Pages - eg Keynote Speakers Interactive Menu or Navigation Audio or Videos

Feedback forms, or custom forms


The Future

Keeping up with the pace

Using the feedback of our users as well as internal research and development, Conference Online manages its technology development to keep up to date with current trends, ensuring that the system remains a flexible and complete tool for the Conference, Membership and Abstract market. New projects are already scheduled to modify and enhance the current services as well as offer a wide range of new innovations in the market place.


A smart company

With the ever changing trends in technology not only does the use of the system need to be updated regularly but so too does its platform. Developments are underway to create interfaces for social networking technology, smart phones and cloud technology allowing the tools to integrate easily and purposefully into these environments.


Other Services

We make events happen

With our extensive list of services we are committed to making your event stand out and our creative services are no exception.

Name Badges

We merge beautifully designed badges with your Registration Report and provide you with the finished product professionally printed front and back complete with an ID Wallet and lanyard. Event Promotions and Marketing

Our team will work closely with you to combine your knowledge of your organisation and industry with our creative expertise to come up with a tailored marketing campaign for your events. Email broadcasts, media management and press releases, social media marketing and designed advertisements for television, radio, publication or newspapers are all exceptional tools to help you successfully increase attendance. Branding and Design Management

Professionally designed logos and marketing material specifically designed for your event or conference will enhance your brand image and strengthen your presence in the market place. Our in-house marketing, design and print managers can work with you to create cutting-edge designs for event invitations, sponsorship documents, call for papers, conference programs, posters, banners and stationery, etc.


Conference Online Toll Free: 1800 000 588 Phone: +61 7 55 808 677 Email: info@conferenceonline.com.au www.conferenceonline.com.au


Conference Online Presentation