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Caerthe, Outlands, 32nd day of AS 46 Greetings unto Baroness Aibhilin kennari fra Skye, Society Minister of Arts and Sciences, It has been a long held dream of a group of Outlands cooks and bards to hold a Known World Cooks and Bardic event in our Kingdom. Please consider our bid for the Known World Bardic Congress and Cooks Collegium AS LXVI, April 20-23, 2012.

KNOWN WORLD BARDIC CONGRESS AND COOKS COLLEGIUM Date: Site:

April 20-23, 2012 Colorado Lions Camp Woodlands Park, Colorado (http://www.coloradolionscamp.org/index.htm) Opens: Friday, April 20, 2012 at 3PM Closes: Monday, April 23, 2012 at 11AM Site Contact Information: This site is located in the Barony of Dragonsspine, Kingdom of the Outlands, about 25 minutes from I-25 (the major connecting highway for our Kingdom) and about 1 ½ hours from Caerthe. It is easily accessible by road, and there are two major airports in the area, Denver International Airport and the Colorado Springs Airport. A shuttle service from the airports would be arranged as necessary. April in Colorado is a beautiful time of year. While there is always a possibility of snow, the weather is more likely to be 50 degrees Fahrenheit and sunny. There are numerous local attractions located near Colorado Springs, such as Garden of the Gods, Pikes Peak, The Manitou Cliff Dwellings, and Cave of the Winds.. The site features a large meeting hall, with fireplace and an industrial kitchen, and a recreation hall in the 1st floor, with bathroom and shower. The site offers many amenities, including a very large fire pit with wooden pavilion, which will allow a cooking track for fire-pit cooking, as well as evening bardics, and can provide hay rides through the beautiful countryside. There are buildings that have kitchenettes and living rooms. These can be used as additional classrooms. There are several patios, which would be used if the weather is nice. We estimate 6 classrooms/kitchens available including the fire pit for outdoor cooking classes. We can additionally sub-divide the larger rooms to give us a possible total of 10 teaching areas excluding any outdoor grill or stove that might be brought on site. Fires will depend on fire regulations in force at the time of the event though we should be able to make use of the indoor fireplace regardless (unless extra special restrictions are in place). April is not normally a high-risk month, so we expect outdoor fires will be allowed. All the buildings are separately heated by gas forced air. There are a number of heated cabins, offering a range of lodging at various prices. Attendees could choose which option works best for them. The Lions Camp has approximately 74 bunk


style beds available in these cabins for $7.50/night. There are also cabins that have hotel style rooms and will cost $60 for the first night and $45 for each subsequent night. We will arrange crash space in Dragonsspine. There is also camping available and of course, hotels are close by in Woodland Park and Colorado Springs. PLANNED ACTIVITIES: Event Activities would be based on the traditional format of the previous Cooks and Bards events. We plan full tracks of classes for both Bardic and Cooking arts on Saturday and Sunday. The traditional events, such as a informal welcome party on Friday evening, the Boreal Masters Symposium and Bardic circles at night, would be held - outside at the fire pit weather and fire restrictions permitting. There would be a meal plan, incorporating some of the food provided by cooking classes, for the event, and a feast Saturday night. Additionally, space will be provided for merchants. We will advertise throughout the Known World, for merchants and teachers, as well as attendees. SITE CONTACT: James H. Pierie, Executive Director Colorado Lions Camp P.O. Box 9043 Woodland Park, Colorado 80866 SUPPORT: The event staff has discussed this with, and have the support of the necessary Kingdom Officers and that of the Barony of Caerthe. Attached are letters of support from:  the current King and Queen, Bela and Anna  the most recent King and Queen, Duke Boleslav and Duchess Astridr  the Baron of Caerthe, Sir Robert Magnus  the Baroness of Caerthe, Lady Magge Magnus  the Baron of Dragonsspine, Sir Lothar vom Bergenwald  the Baroness of Dragonsspine, Mistress Lydia of the Pines  the Kingdom Chancellor of the Exchequer, Sir Avram the Jew  the Seneschal of Dragonsspine, Sir Alaric Dimitrievich Razvedchikov  the Kingdom Seneschal, Master James David  the Kingdom Minister of Arts & Sciences, Baroness Bianca della Vittoria  the Seneschal of Caerthe, THL Jethro Stille


BUDGET: The initial budget will be used as a basis for expenses. Subsequent expenses will be approved by the Financial Steward and at least two other members of the Financial Committee. Emergency expenses would be approved as above. Proposed Income would be $775.00 and would be divided between the sponsoring Barony, Caerthe, the hosting Barony, Dragonsspine, the Kingdom, and the Corporation. Losses would be assumed entirely by the Barony of Caerthe. Entities other than Caerthe would receive 15% of the profits. The site fee is planned to cover expenses other than food and lodging. Costs for lodging on site and the weekend food plan and Saturday evening Feast will be separate. Cost to attendees providing their own food and lodging would be only the appropriate site fee. Site Lodging costs vary according to style of lodging selected. Approximately 101 beds are available, of which 10 will be reserved for staff, and which does not include camping. The meal plan and feast will be budgeted on a break-even basis. (A) # Reserved Site-Adult Site-AdultDay Site-Child Feast-Adult Meal-Plan

(B) # at the Door

(C) FeeReserved

(D)

(AxC) + (BxD)

Fee-at Door

Total

80

20

$20.00

$30.00

$2,200.00

N/A 100 70

25 10 0 0

$15.00 $10.00 $15.00 $30.00

$15.00 $10.00 N/A

$375.00 $100.00 $1,500.00 $2,100.00

N/A

N/A

$6275.00 Gross Income Food and Lodging costs are separate. Pre-Registration/payment will be required for the Food Plan, Feast, and strongly encouraged for Lodging. Pre-registration/payment of site fee will be encouraged by pre-registration discount. The meal plan includes breakfast and lunch on Saturday and Sunday and dinner on Sunday. Saturday evening feast is separate. Friday evening welcome snacks and Monday brunch are included with the site fee. Lodging Expenses Lodging Costs: Guest Lodge (22 beds) $50/night) 11 rooms, double occupancy 2 twin beds, bath towels, sheets, chocolates provided Cabins w/bunk bed $7.50/night (dorm-style) (approx 63 beds) Each cabin has bathroom, Guests provide own

2 Nights N/A

3 Nights $150

15.00

22.50

charge per room of 2 people (inc discount of $15 for 2nd & 3rd nights) -each


towels, bedding Other Options: Crash space in Dragonsspine; Hotels - Woodland Park, Colorado Springs. Note that the Heath Lodge will be used by event staff at night for sleeping arrangements (to be paid by them) though the kitchenette and living room area will be used for classes during the day. PROJECTED EXPENSE BUDGET: Lions Camp Site Charges: Main Hall ($100.00 must be paid at time of reservation-non-refundable) Kitchen Use Fee SITE TOTAL Other Projected Expenses: Petty Cash/Gas Reimbursement (i.e. shuttle svc) Postage/Long Dist Phone Calls/Comm. Printing/Photocopies Site Tokens Gate Books Gate Supplies Maintenance/Supplies Hospitality (Friday Night snacks/drinks) Acceps Firewood Misc Expenses Other Expenses Total

3-Day Charge $800.00

$225.00 $1,025.00

$200.00 $30.00 $30.00 $100.00 $125.00 $25.00 $50.00 $125.00 $15.00 $50.00 $250.00 $1000.00

Food Expenses Saturday Night Feast Meal Plan Food Expenses Total

$1500.00 $2000.00 $3500.00

Projected Income (See Above) Total Expenses Projected Net Profit

$6275.00 $5525.00 $750.00


EVENT STAFF Head Steward/Autocrat THL Jethro Stille mka Russell Weisfield 7340 W. 74th Place Arvada, CO 80003 303-650-2265 jethrostille@yahoo.com Member #: 106709

Co-Autocrat Mistress Catrin von Berlin called Gwen Cat mka Martina Grasse 6569 S Lincoln St Centennial CO 80121 303-703-3693 tgrcat2001@yahoo.com Member #: 65240

Financial Steward: Mistress Ursula d'Arcy (former Society Exchequer) mka Kathy Park 9033 Edgewood Highlands Ranch. 80130 303 346-4820(home) 571 236-4438 (cell) ursuladarcy@aol.com Member #: 16798

Cooking Coordinator: Mistress Katherine Linnet Holford mka: Marie Heuser 1840 S. Parfet Ct. Lakewood, CO 80232 720-272-0473 mdheuser@yahoo.com Member #: 5284

Bardic Coordinator: Mistress Guernen Cimarguid G R Grove 2250 S Lafayette St Denver, CO 80210 303 715-3497 gwernin@aol.com Member #: 99917

Head Cook: Furukusu Tatsujirou Masahide-dono John Newton 10902 Bannock St, Northglenn, CO 80234 720-292-0907 masahide@summerscauldron.com Member #: 72480

Financial Committee: Mistress Katherine Mistress Ursula Mistress Catrin THL Jethro Lord Tahir al-Razi - Member #: 153602


APPROXIMATE DISTANCES FROM SITE TO: Pikes Peak Regional Hospital Bust, CO Colorado Springs, CO Colorado Springs Airport Devine, CO Denver, CO Event Steward's Home Denver International Airport Rocky Mountain Nat'l Park Truth or Consequences, NM Paradise, UT Milpitas, CA

5 miles/8 km 9 miles/14.4 km 20 miles/33 km 30 miles/48 km 70 miles/112 km 90 miles/144 km 100 miles/160 km 105 miles/168km 151 miles/242km 544 miles/870km 630 miles/1008 1242 miles/1987km

7 minutes 15 minutes 30 minutes 40 minutes 80 minutes 110 minutes 115 minutes 120 minutes 195 minutes 540 minutes 660 minutes 1260 minutes (by car)


LETTERS OF SUPPORT Date: Thursday, April 28, 2011, 2:10 PM Greetings, I definitely approve of this plan, but I want to be named as one of the designated tasters before I actually sign anything:) Seriously, good luck with this endeavor and let me know if I can facilitate anything from my office. YIS, James David Outlands Kingdom Seneschal ---------------------------------------Sent: Thu, April 28, 2011 9:47:35 PM

Sounds good to me too! and yummy! [Bianca della Vittoria Outlands A&S Minister] -----------------------------------------Sent: Mon, May 2, 2011 8:14:27 PM

greetings, . . . We are not in objection to your proceeding with this idea. Boleslav Astrid Kyng Cwene Outlands --------------------------------------------9:45pm May 4th Yes, we are happy to support the bid for Cooks & Bards. We felt it was important to allow Their Majesties to reply first, but know that we are also in support! Just let us know how we can help. [Anna Princess Outlands at the time of writing, currently the Queen] --------------------------------------At the May 2, 2011 regular populace meeting of the Barony of Caerthe, the motion to sponsor the event passed with 23 gentles in support and one gentle opposed. The one gentle in opposition regularly votes in opposition to proposals to ensure that at least one dissenting voice is present in case more vociferous dissenters are unable to attend. There were no other reasons for the dissent. As seneschal, I fully support the vote of the populace.


THL Jethro Stille Seneschal of the Barony of Caerthe ----------------------------------------Sent: Tue, April 26, 2011 9:59:00 PM

Unto THL Jethro greetings, I am uncertain of what lands of renewal you speak of for as I write this missive the white flakes do tumble. After much conference with the Baron ("What do you think?" "I have no problem with it.")we Lothar and Lydia do grant our fine neighbors to our north the use of the camp of the lions. We look forward to such a gathering and partaking again at sometime the fine beverages we once enjoyed. Yours, Lothar and Lydia, Baron and Baroness of Dragonsspine ------------------------------------------Sent: Thu, May 12, 2011 9:54:57 PM

Good greetings, and pardon my tardiness, I at this time see no reason not to investigate the bid. Health, Avram. [Outlands Kingdom Exchequer] -----------------------------------Unto my brother in service THL Jethro, As do Their Excellencies, I look forward to having our neighbors enjoy the mountains of Dragonsspine. We have discussed this event and site in the past and I offer my assistance in helping Caerthe hold this event. Sir Alaric Dragonsspine Seneschal -----------------------------------------------Greetings, We will offer our full support for this event. Maj [and Robert, Baron and Baroness of Caerthe]

KW Cooks and Bards VI bid  

Bid for the event held in the Outlands in 2012.