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SUMMER 2019 NEWSLETTER & CLASS SCHEDULE Information is subject to change. Please refer to: www.training.utsa.edu for the most up-to-date information.

The University of Texas at San Antonio Human Resources Management & Development Training & Development North Paseo Building (NPB) 4.170 (210) 458-4658


Summer 2019 Newsletter & Class Schedule INSIDE THIS ISSUE

Classes are offered in the North Paseo Building and other locations at the Main Campus, Downtown Campus, and at the Institute of Texan Cultures (ITC). See Key to Classroom Locations on the back page and on our website: www.training.utsa.edu Call Training & Development, Ext. 4658 if you have questions.

Content

Page #

Training News

2

Classroom Training

3-10

Administrative

3-4

Computer

4

Emergency Preparedness

4

Personal Development

4-5

UTShare/PeopleSoft & Interim Processes

5-6

Safety

6

Staff Development

7-9

Supervisory

10

Online Courses

11-14

TRAINING NEWS HR Training & Development Friendly Reminders

Remember to always sign in to classes to ensure you receive credit.

Sign-in is now electronic. You should sign in on an electronic device using your abc123 or a swipe (if available).

Evaluations are now electronic and completed by cell phone or any electronic device. Announcement

Training & Development would like to announce our new team addition. Yanelly Guerrero is our new Lead Online Instructional Designer. She comes to us from Texas A&M and is very excited to be working at UTSA. 2


The Annual Enrollment (AE) is the period when you may change your benefit elections and add, update or remove dependents from coverage. The period is July 15 to July 31, 2019. Please note that HR Benefits Office will host its AE Benefits Fair on Wednesday, July 10, 2019. Stay informed by checking your email frequently and viewing our dedicated AE website: http://www.utsa.edu/hr/Benefits/AE.html See page 7 for more information.

ADMINISTRATIVE BUSINESS RELATED HOSPITALITY AND ENTERTAINMENT (AM 553) Thurs., June 13 2:00 - 4:00 NPB 1.412 Thurs., July 11

9:00 - 11:00

BV 4.301B - Downtown

Tues., June 4

10:00 - 11:15

NPB 1.408

Wed., July 24

10:00 - 11:15

DB 1.208 - Downtown

CASH HANDLING 101 (AM 560)

CORPORATE TRAVEL PLANNERS: CONCUR ONLINE RESERVATION TOOL AND TRAVEL ARRANGERS/GUEST TRAVEL (AM 686) Tues., June 11 9:00 - 11:30 Webinar Tues., July 30

2:00 - 4:30

Webinar

*WEBINAR LOGON LINK SENT OUT 24 HOURS IN ADVANCE* FINANCIAL MANAGEMENT & REPORTING TOOLS FOR SPONSORED PROJECTS (AM 579) Thurs., June 13 9:00 - 11:00 NPB 1.412 HIRING FOREIGN NATIONALS AT UTSA ON H1B VISA (AM 868) Wed., June 12

8:30 - 12:00

NPB 1.412

Thurs., July 11

1:00 - 4:30

DB 2.222- Downtown

PROCARD COMPLIANCE & PROCESSING USING UTSHARE/PEOPLESOFT (AM 562) Tues., June 18 9:00 - 12:00 NPB 1.412 Wed., July 24 9:00 - 12:00 NPB 1.412 Thurs., August 29 9:00 - 12:00 DT TBD - Downtown PURCHASING RULES & REGULATIONS (AM 580) Fri., June 28 2:00 - 4:00 Wed., July 31 2:00 - 4:00 Tues., August 27 2:00 - 4:00 3

NPB 1.412 NPB 1.412 NPB 1.412


ADMINISTRATIVE TRAVEL CARD PROCESS (AM 573) Thurs., June 20 Thurs., July 25 Thurs., August 29

1:30 - 3:30 1:30 - 3:30 1:30 - 3:30

NPB 1.412 NPB 1.412 BV 4.301B - Downtown

COMPUTER / WEB ROWDY EXCHANGE PROCUREMENT REQUESTER TRAINING (CT 990) Tues., June 4 Tues., July 2 Tues., August 6

9:00 - 12:00 9:00 - 12:00 9:00 - 12:00

NPB 1.412 NPB 1.412 NPB 1.412

SUMMER INSTITUTES ON HIGH PERFORMANCE COMPUTING (HPC) (CT 949) Wed., June 19

10:00 - 3:00

AET 0.202 DEx Lab

THIS IS A TWO DAY TRAINING FOR JUNE 19TH & 20TH

Thurs., July 18

10:00 - 3:00

AET 0.202 DEx Lab

THIS IS A TWO DAY TRAINING FOR JULY 18TH & 19TH

TRACDAT (CT 960) Wed., July 24

10:00 - 11:30

GSR 2.126

Fri., July 26

10:00 - 11:30

GSR 2.126

EMERGENCY PREPAREDNESS EVACUATION, SHELTER-IN-PLACE, AND EVAC-CHAIR TRAINING (EP 498) Thurs., June 27

9:00 - 10:00

BOS 1.412

Thurs., July 25

9:00 - 10:00

DB 1.208 - Downtown

Thurs., August 22

9:00 - 10:00

BOS 1.412

FLOOR CAPTAIN SAFETY LIAISON TRAINING (EP 485) Thurs., June 13 9:00 - 12:00

BOS 1.412

Thurs., July 11

9:00 - 12:00

ITC 1.01.01 Classroom 4

Thurs., August 8

9:00 - 12:00

BOS 1.412

PERSONAL DEVELOPMENT CARING FOR LOVED ONES WITH ALZHEIMER’S OR DEMENTIA (PD 536) Tues., July 9

1:00 - 2:00 4

NPB 1.408


PERSONAL DEVELOPMENT DIABETES SELF-MANAGEMENT PROGRAM-6 WEEK SERIES, MAIN CAMPUS PD0900 WK PD0901 WK PD0902 WK PD0903 WK PD0904 WK PD0905 WK

1 2 3 4 5 6

Tues., July 9 Tues., July 16 Tues., July 23 Tues., July 30 Tues., August 6 Tues., August 13

11:00 - 1:30 11:00 - 1:30 11:00 - 1:30 11:00 - 1:30 11:00 - 1:30 11:00 - 1:30

GSR 2.106 GSR 2.106 GSR 2.106 GSR 2.106 GSR 2.106 GSR 2.106

DIABETES SELF-MANAGEMENT PROGRAM-6 WEEK SERIES, DOWNTOWN CAMPUS PD0900 WK 1 PD0901 WK 2 PD0902 WK 3

Thurs., July 11 Thurs., July 18 Thurs., July 25

11:00 - 1:30 11:00 - 1:30 11:00 - 1:30

BVB 1.322

PD0903 WK 4

Thurs., August 1

11:00 - 1:30

BVB 1.322

PD0904 WK 5

Thurs., August 8

11:00 - 1:30

BVB 1.322

PD0905 WK 6

Thurs., August 15

11:00 - 1:30

BVB 1.322

BVB 1.322 BVB 1.322

LET’S SLEEP ON IT: DEVELOPING A HEALTHY SLEEP PATTERN (PD 537) Tues., July 9

2:15 - 3:15

NPB 1.408

MAKE YOUR MONEY WORK FOR YOU: A DEBT MANAGEMENT PLAN (PD 129) Wed., June 19

2:45 - 3:45

NPB 1.408

MANAGING WORKPLACE STRESSORS (PD 041) Wed., August 7

1:30 - 2:30

NPB 1.408

PLAN YOUR DREAM VACATION ON A BUDGET PD (527) Wed., June 19

1:30 - 2:30

NPB 1.408

SELF-CARE: REMAINING RESILIENT (PD 044) Wed., August 7

2:45 - 3:45

WELLNESS WORKSHOP- PHYSICAL ACTIVITY (PD 576) Mon., June 17 9:00 - 10:00 Mon., June 17

2:00 - 3:00

NPB 1.408 BSE 2.102 BVB 1.322 - Downtown

UTSHARE/PEOPLESOFT & INTERIM PROCESSES FACULTY EFORM REFRESHER (PS 321) Wed., July 17

8:30- 12:00

NPB 1.416

FINANCIAL AFFAIRS FISCAL YEAR-END WORKSHOP - REFRESHER (PS 209.01) Wed., June 26 Thurs., June 27 Fri., June 28

9:00 - 11:00 2:00 - 4:00 9:00 - 11:00 5

BV 1.312 - Downtown MH 2.01.10 SU 2.02.02 Retama


UTSHARE/PEOPLESOFT & INTERIM PROCESSES FINANCIAL AFFAIRS FISCAL YEAR-END WORKSHOP - NEW EMPLOYEES (PS 209.02) Tues., June 18 9:00- 12:00 MH 2.01.44 MONTHLY FINANCIAL REPORT RECONCILIATION USING UTSHARE/PEOPLESOFT (FORMERLY STATEMENT OF ACCOUNTS) (PS 207.01) Wed., June 12

1:00 - 4:00

NPB 1.412

Wed., July 17

1:00 - 4:00

NPB 1.412

PROCESSING NON-PO VOUCHERS USING UTSHARE/PEOPLESOFT (PS 203.04) Thurs., June 20

8:30 - 11:30

NPB 1.412

Thurs., July 25

2:00 - 5:00

BV 4.301B - Downtown

Wed., June 19

2:00 - 4:30

NPB 1.412

Wed., July 24

2:00 - 4:30

BV 4.301B - Downtown

TRAVEL ADVANCE PROCESS (PS 309)

TRAVEL REIMBURSEMENT PROCESS (PS 310) Tues., June 25

9:00 - 12:00

NPB 1.412

Wed., July 17

9:00 - 12:00

BV 4.301B - Downtown

UTSHARE/PEOPLESOFT TIMEKEEPERS TIME AND ABSENCE REPORTING (PS 300.01) Fri., June 14

8:15 - 12:00

NPB 1.412

Fri., July 19 Fri., August 9

8:15 - 12:00 8:15 - 12:00

NPB 1.412 NPB 1.412

SAFETY ASBESTOS & INDOOR AIR QUALITY AWARENESS (SA 455) Mon., June 10 Wed., August 7

9:00 - 11:00 12:30 - 2:30

SFE 1.122 SFE 1.122

8:30 - 11:30 1:30 - 4:00

SFB 1.104A SFB 1.104A

FORKLIFT TRAINING (SA 442) Thurs., June 6 Thurs., August 1

HEARTSAVER FIRST AID, CPR AND AED (FORMERLY CPR/FIRST AID) (SA 475) Wed., June 12

6:00 - 3:00

TBD by Safety Dept.

Fri., July 19

9:00 - 4:00

NPB 1.408

Fri., August 2 Fri., August 16

9:00 - 4:00 9:00 - 4:00

AET 0.202 DB 1.120 RM A - DT

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STAFF DEVELOPMENT

Annual Enrollment 2019 During this timeframe, you may change your group insurance benefit elections and add, update or remove dependents from coverage using the My UT Benefits online: www.utsystem.edu/myUTBenefits. ANNUAL ENROLLMENT INFORMATIONAL ENGLISH SESSIONS (SD 177) Enroll for a Presentation at Your Campus Wednesday, July 10, 2019 11:00-12:15 BB 2.06.04, University Room (Main Campus) 12:30-1:45 BB 2.06.04, University Room (Main Campus) 11:00-12:15 BV 1.338 (Downtown Campus) ANNUAL ENROLLMENT INFORMATIONAL SPANISH SESSIONS (SD 183) Wednesday, July 24, 2019 2:30-3:00-NPB 1.416 (Main Campus) Course Enrollment at: https://mytraining.utsa.edu/classroom/

7


STAFF DEVELOPMENT ADMINISTRATIVE SUPPORT TOOLBOX SERIES 6-part series plus Orientation; 1 class offered each month; may be taken in any order. Participants receive a certificate upon completion of all 6 courses at the Annual Administrative Support Toolbox Celebration April 24th, 2020 SUPERVISION (SD 241) Tues., June 18 FINANCIAL PROCESSING (SD 239)

8:30 - 11:30

NPB 1.408

Tues., July 23 8:30 - 12:00 HUMAN RESOURCES PROCESSING (SD 240)

NPB 1.408

Tues., August 13

8:30 - 11:30

NPB 1.408

ADVANCED ALLY TRAINING (SD 425) Fri., July 26

10:00 - 12:00

NPB 1.408

A.R.T. OF COMMUNICATION FOR EVERYONE- CONFLICT RESOLUTION (SD 580) Tues., June 11

8:30 - 12:00

NPB 1.408

1:00 - 4:00 1:00 - 4:00

NPB 1.408 NPB 1.408

BECOMING AN ALLY (SD 310) Tues., June 11 Tues., July 16

COMMUNICATING TO CONNECT (SD 429)

Part 1

Wed., July 24

8:30 - 12:00

NPB 1.408

COMMUNICATING TO CONNECT (SD 430) Part 2

Wed., July 31

8:30 - 12:00

NPB 1.408

COURSE DEVELOPMENT FOR SUBJECT MATTER EXPERTS (SME’S) (SD 375) Thurs., June 13

1:30 - 4:30

NPB 1.408

DISCRIMINATION & SEXUAL HARASSMENT: YOUR ROLE AS A UTSA EMPLOYEE (SD 309) Thurs., June 27 8:30 - 11:30 NPB 1.408 DIVERSITY AWARENESS M.E.E.T. ON COMMON GROUND (SD 308) NPB 1.408 Fri., August 2 8:30 - 11:30

8


STAFF DEVELOPMENT EMOTIONAL INTELLIGENCE OVERVIEW (SD 292) Tues., June 25 8:30 - 12:00

NPB 1.408

INTRODUCTION TO ASSESSMENT FOR ACADEMIC PROGRAMS (SD 186) NPB 1.408 Wed., June 5 1:00 - 2:30 NPB 1.408 Wed., July 10 1:00 - 2:30

INTRODUCTION TO ASSESSMENT FOR ADMINISTRATIVE & STUDENT SUPPORT AREAS (SD 185) NPB 1.408 Wed., June 12 1:00 - 2:30 NPB 1.408 Wed., July 17 1:00 - 2:30

NEW EMPLOYEE DEVELOPMENT (SD 211) Wed., June 5 Wed., June 19 Wed., July 3

8:30 - 12:00 8:30 - 12:00 8:30 - 12:00

NPB 1.408 NPB 1.408 NPB 1.408

Wed., July 17

8:30 - 12:00

NPB 1.408

Wed., August 7 Wed., August 21

8:30 - 12:00 8:30 - 12:00

NPB 1.408 NPB 1.408

SUBJECT MATTER EXPERT (SME) CLASSROOM MANAGEMENT SKILLS (SD 377) Wed., August 14 8:30 – 11:00 NPB 1.408 WELCOME TO BUSINESS AFFAIRS & OUR GUIDING PRINCIPLES (SD 589) Mon., June 24 1:00 – 3:30 NPB 1.408 *ONLY FOR NEW BUSINESS AFFAIRS EMPLOYEES* WHO MOVED MY CHEESE? (SD 250) You must attend BOTH sessions. *Enroll in Part 1, T&D staff will enroll you in Part 2.* Part 1

Thurs., August 8

2:00 - 4:30

NPB 1.408

Part 2

Tues., August 13

2:00 - 4:30

NPB 1.408

WORKPLACE PROFESSIONALISM: BECOMING A POSITIVE AMBASSADOR (SD 581) Thurs., June 20

8:30 – 12:00

9

NPB 1.408


SUPERVISORY CHANGE MANAGEMENT FOR TEAMS. TOOLS FOR SUPERVISORS TO HELP THEIR TEAMS SUCCESSFULLY WORK THROUGH CHANGE (SU 369) Wed., July 10

8:30 - 12:00

NPB 1.408

DISCRIMINATION AND SEXUAL HARASSMENT-YOUR ROLE AS A UTSA SUPERVISOR (SU 317) Wed., June 12 8:30 - 11:30 NPB 1.408

DISCRIMINATION PREVENTION: APPLIED LEARNING SCENARIOS (SU 330) (Prerequisite: SU 317) Thurs., July 18 8:30 - 11:30 NPB 1.408 Fri., August 9

8:30 - 11:30

NPB 1.408

HIRING AT UTSA - A 3-STEP PROCESS TO SUCCESS STEP 1. RECRUITING & SELECTION (SU 512) Thurs., July 25 8:30 - 12:00 NPB 1.408 STEP 2. STARS HIRING PROCESS (SU 513) Tues., July 30 8:30 - 12:00

NPB 1.408

STEP 3. BEHAVIORAL INTERVIEWING (SU 514) Thurs., August 1 8:30 - 12:00

NPB 1.408

LEADING WITH EMOTIONAL INTELLIGENCE (SU 510) Thurs., June 6

8:30 - 12:00

NPB 1.408

SUPERVISOR TOOLKIT: HIRING (SU 400) Big picture overview about hiring staff, faculty and students. Tues., July 9 8:30 - 11:00 NPB 1.408

10


ONLINE COURSES

Online Courses All online courses offered through UTSA MyTraining Online are displayed on pages 11-14 in the order of appearance. Access online training at: https://mytraining.utsa.edu/online/

      

Online Training information Full time and part time faculty/staff and student workers can access UTSA My Training Online. Students and Volunteers will not be able to log in because the system does not house student records. Students can access Lab Safety Training using Blackboard Learn. Athletics employees complete Sexual Assault Part 2 using Blackboard. Challenges with an online course? Need troubleshooting? Submit a ticket here: https://utsa.kayako.com/conversation/new/7 Ensure Adobe is allowed on your computer before attempting an online course. Online certificates must be printed at the time of course completion. Printing at a later time is not possible.

Online Training

11


ACKNOWLEDGEMENTS COMPLIANCE RG0101 CHILD PROTECTION TRAINING RG0102 TITLE IX - *CLOSED COURSE, CALL EXT. 4658* SCT100 STANDARDS OF CONDUCT TRAINING 2018-2019 OTHER RG0103 HIPPA HITECH PRIVACY FOR COVERED ENTITIES

WORKERS’ COMPENSATION INSURANCE PROVIDER NETWORK WCI2013 NOTIFICATION ACKNOWLEDGEMENT 2013 - *CLOSED COURSE, CALL -2013 EXT. 4658*

ADMINISTRATIVE ADMINISTRATIVE AM0676

INVENTORY REFRESHER (ICP’s ONLY)

AM0586

ENDOWMENT COMPLIANCE REFRESHER

AM0537

PROCARD COMPLIANCE REFRESHER

AM0587

FACILITIES ISERVICE DESK

AM0677

STARS BENEFITS ELIGIBLE HIRING PROCESS

AM0678

STARS NON-BENEFITS ELIGIBLE HIRING PROCESS

AM0679

STARS NON-TENURE TRACK HIRING PROCESS

FACULTY/STAFF DEVELOPMENT RECORDS VERIFICATION SD0428 RED FLAG RULES EMERGENCY PREPARATION EP0502

CAMPUS SECURITY AUTHORITY TRAINING (CSA)

EP0457

EMERGENCY PREPAREDNESS

EP0499

CAMPUS CARRY: WHAT YOU NEED TO KNOW

PROCESSES SU0257

AFFIRMATIVE ACTION FOR HIRING MANAGERS & SUPERVISORS

SU0372

UTSA CAMPUS RECREATION NEW STUDENT STAFF ORIENTATION

SU0591

ADA ACCOMMODATIONS FOR SUPERVISORS 12


COMPUTER TRAINING SIS-SECURITY ACCOUNT REQUEST CT0927

SIS-SECURITY ACCOUNT REQUEST FERPA COMPLIANCE

CT0923

BANNER GENERAL NAVIGATION TRAINING

CT0926

BANNER REGISTRATION QUERY

LABORATORY TRAINING LABORATORY TRAINING SA0483r

RESEARCHER BIOLOGICAL SAFETY & BLOODBORNE PATHOGENS REFRESHER

SA0401

HAZARDOUS WASTE GENERATOR TRAINING

SA0433

RADIATION SAFETY

SA0443.01 HAZARD COMMUNICATIONS & LABORATORY SAFETY SA0465

LASER SAFETY TRAINING

SA0483

RESEARCHER BIOLOGICAL SAFETY & BLOODBORNE PATHOGENS

SA0488

HAZARD COMMUNICATION & THE ARTS

SA0494

X-RAY SAFETY

GENERAL SAFETY GENERAL SAFETY SA0456r

NON-RESEARCHER BLOODBORNE PATHOGENS ANNUAL REFRESHER

SA0400

UNIVERSAL WASTE

SA0456

NON-RESEARCHER BLOODBORNE PATHOGENS

SA0472

OFFICE ERGONOMICS

SA0505

DEFENSIVE DRIVING AWARENESS

SA0542

WORKERS’ COMPENSATION INSURANCE

Online Training

13


UTSHARE UTSHARE

IP0305.01 IP0306.01 IP0307.01 IP0308.01

TIME & ABSENCE RPT. EXEMPT EMPLOYEES-PAPER INTERIM PROCESS TIME & ABSENCE RPT. NON-EXEMPT EMPLOYEES-PAPER INTERIM PROCESS TIME & ABSENCE RPT. EXEMPT EMPLOYEES -SHAREPOINT INTERIM PROCESS TIME & ABSENCE RPT. NON-EXEMPT EMPLOYEES-SHAREPOINT INTERIM PROCESS

IP0309

EXEMPTION TIME REPORTING FOR A&P EMPLOYEES

PS0100.01

EMPLOYEE SELF SERVICE

PS0206

INTRODUCTION TO THE CHART OF ACCOUNTS

PS0305.01

APPROVAL WORKFLOW PROCESS:NON-PURCHASE ORDER VOUCHERS

PS0307

TRAVEL AUTHORIZATION WORKFLOW

PS0308

EXPENSE REPORT WORKFLOW

Online Training

14


CLASS LOCATION KEY Key to Classroom Locations (http://www.utsa.edu/visit) AET

Applied Engineering & Technology Bldg. (Main)

FS

Frio Street Bldg. (Downtown)

MNT

Monterey Bldg. (Downtown)

BB

Business Bldg. (Main)

FLN

Flawn Science Bldg. (Main)

MS

Multidisciplinary Studies Bldg. (Main)

BOS

Bosque Street Bldg. (Main)

GSR

Graduate School & Research (Main)

NPB

North Paseo Bldg. (Main)

BSA

Business Service Annex (West Campus)

HSU

H-E-B Student Union (Main)

RWC Recreation Wellness Center (Main)

BSB

Biosciences Bldg. (Main)

ITC

Institute of Texan Cultures (Downtown)

SFB

Support Services Facility (West Campus by BSA)

BSE

Biotechnology Sciences & JPL Engineering Bldg. (Main)

John Peace Library (Main)

SFE

Support Services Facility (West Campus by CRW)

BV

Buena Vista Bldg. (Downtown)

MB

Main Bldg. (Main)

SU

Student Union (Main)

DB

Durango Bldg. (Downtown)

MH

McKinney Humanities Bldg. (Main)

Persons needing a reasonable accommodation, please contact Training and Development at (210) 458–4658 one week prior to your scheduled training.

Information is subject to change. Please refer to www.training.utsa.edu for the most up-to-date information.

“Education is the most powerful weapon which you can use to change the world.”- Nelson Mandela LEARN, IMPROVE…PASS IT ON! 15 15


UTSA Training & Development Our Mission:

We are dedicated to the advancement of UTSA through innovative and effective learning programs and organizational development for faculty, staff and students.

Our programming includes in-person and online trainings, specialized workshops, retreats, team building and facilitation.

Our commitment is to serve as a foundation and catalyst for growth and continuous improvement of the UTSA community. Our Services:

HR Training & Development’s professional staff, together with over 130 Subject Matter Experts (SMEs) on campus, provide hundreds of in-person and online trainings every year.

Training subjects include: Leadership, Supervisory, Customer Service, Health and Wellness, Computer, Communication, Interpersonal Skills, Business Processes, Compliance and more!

We also design and deliver specialized workshops to departments and teams on campus.

New process? Rapid change? Time for strategic planning or a staff retreat? Our team can assess your team’s needs and build a specialized training program for you. Contact Information: 210-458-4658 www.training.utsa.edu Email: training@utsa.edu Physical location: North Paseo Building NPB 4.170 Monday through Friday 8:00-5:00

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Profile for UTSA - The University of Texas at San Antonio

UTSA Training and Development Summer 2019 Newsletter and Class Schedule  

UTSA's Training & Development department provides the most dynamic and effective training available to faculty, staff and student employees....

UTSA Training and Development Summer 2019 Newsletter and Class Schedule  

UTSA's Training & Development department provides the most dynamic and effective training available to faculty, staff and student employees....