RESERVATIONS EDINBURG CAMPUS
Phone Numbers:
TABLE OF CONTENTS
Reservations: (956) 665-7810 Business Hours
Member Service: (956) 665-7813 Outside Business Hours
E-Mail: recreservations@utrgv.edu Web Address: www.utrgv.edu/urec Follow Us
utrgvurec utrgvurec Avaliable Payments: Cash and check
General Rules 5 Rates and Packages 6 Community Packages 8 Group Packages 9 Hourly Rates 10 FAQ’s 12 Requests 14 Student Org. & Dept. 15 General Public Requests 16 Facility Tours 18 Area Locations 19 Amenities 25
Host your next social event at UREC. Ranging from small gatherings with friends, a company party with coworkers, or an organization meeting. UREC has accommodations for your occasion. Our facility includes a conference room with seating featuring a drop down projector screen with laptop and media capabilities. An outdoor leisure pool, covered patio, palapa complete with a barbecue pit, basketball courts, tennis courts, and sand volleyball pits are all available for reservations. Selected areas in the facility may be reserved for group use. Available areas include the leisure pool, MAC gymnasium, main gymnasium, social lounges, outdoor gathering spaces, conference room, dance studio, and the climbing wall. Groups who wish to reserve certain areas must submit a facility reservation request at a minimum of two weeks prior to the reservation date. Rental fees must be paid in advance. Reserve by location or from one of the selected packages. All packages require a minimum reservation of two hours and accommodations start at 50 guests. Packages include one lifeguard per 25 individuals. All Climbing Wall staff are Belay certified. The packages that we offer can be modified per request.
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GENERAL
RULES
University Recreation is not liable for any charges incurred by the group reserving the facility, injury to participants or anyone hired for the event by the group reserving the facility. An event insurance policy is required. TULIP insurance is available for purchase through the University. Payment is non-refundable. Any damage to equipment or facility from the event may be subject to additional charges. You must be out of the facility before the scheduled conclusion of your event. Alcohol and glass containers are prohibited. Holes cannot be dug anywhere on our premises. Climbing Wall waivers must be signed by each participant, or parent/legal guardian, prior to using the climbing wall if part of the reservation.
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RATES &
PACKAGES
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When renting the Leisure Pool, UREC will provide 2 certified lifeguards (1 Lifeguard per 25 people). Additional lifeguards will be available at an additional cost, please see Extra Fees. All Lifeguards and staff are CPR/AED and First Aid certified. All Community packages require a minimum of 2 hours and a maximum of 4 hours, and are set to accommodate up to 50 guests. Special accommodations are available. Insurance Liability As per University Policy, all community reservations must have liability insurance. You may purchase TULIP insurance with The University of Texas Rio Grande Valley if needed. All departmental reservations will require all non UREC members (persons without a UREC membership) who attend a reservation to sign a Facility Reservation waiver before being granted entrance to the facility.
COMMUNITY
GROUP
HOURLY
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COMMUNITY
PACKAGES
Basic
Standard
Premium
Leisure Pool Locker Rooms* Patio Palapa Outdoor Volleyball Pit Outdoor Basketball Climbing Wall TOTAL PER HOUR
$180
$240
$315
A minimum of 2 hours for all packages. *Locker Rooms will be used for showering and changing ONLY. As per University Policy, all community reservations must have liability insurance. You may purchase TULIP insurance with The University of Texas Rio Grande Valley if needed.
EXTRA FEES $30
Additional Lifeguard
$25/hr
Cleaning Fee*
$50
Additional Staff
$10/hr
BBQ Pit
$30
Additional Facility Manager
$15/hr
Processing Fee*
*Applied to all packages
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GROUP
LOCK IN Basic
PACKAGES
Premium
Leisure Pool* Patio Palapa Outdoor Tennis Courts Outdoor Basketball Courts Outdoor Volleyball Courts Racquetball Courts
Indoor Lounge Area Locker Rooms MAC Court Main Gym Climbing Wall
TOTAL PER HOUR
$500
$650
A minimum of 6 hours and a maximum of 8 hours for all packages. *Leisure Pool is limited to 4 hours ONLY.
EXTRA FEES $30
Additional Lifeguard
$25/hr
Cleaning Fee
$50
Additional Staff
$10/hr
BBQ Pit
$30
Additional Facility Manager
$15/hr
Processing Fee*
SCHOOL PACKAGES Basic
Standard
Premium
Leisure Pool
*Applied to all packages
Locker Rooms* Palapa Patio Outdoor Tennis Courts Outdoor Volleyball Courts Outdoor Basketball Courts
Climbing Wall
TOTAL PER HOUR
$165
$240
$315
A maximum of 6 hours for all packages. *Locker Rooms will be used for showering and changing ONLY. .
As per University Policy, all community reservations must have liability insurance. You may purchase TULIP insurance with The University of Texas Rio Grande Valley if needed. All departmental reservations will require all non UREC members (persons without a UREC membership) who attend a reservation to sign a Facility Reservation waiver before being granted entrance to the facility.
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HOURLY RATES
INDOOR Student Organizations
Climbing Wall
University Departments
Commercial/ Private
$15/hr
$25/hr
$75/hr
No Charge
$50/hr
$65/hr
Dance Studio
$15/hr
$25/hr
$60/hr
MAC
$40/hr
$50/hr
$100/hr
Main Gym
$40/hr
$50/hr
$100/hr
Main Gym
$80/hr
$100/hr
$200/hr
Racquetball
$5/hr
$10/hr
$35/hr
Racquetball
$5/hr
$10/hr
$35/hr
Racquetball
$5/hr
$10/hr
$35/hr
University Departments
Commercial/ Private
Conference Room
1 Court
Full
Court 1
Court 2
Court 3
OUTDOOR Student Organizations
Beach Volleyball
$30/hr
$40/hr
$60/hr
Flag Football/Soccer
$30/hr
$40/hr
$50/hr
Leisure Pool
$100/hr
$125/hr
$125/hr
Outdoor Basketball
$30/hr
$40/hr
$60/hr
Court 1 + 2
Field
Court 1 + 2
Palapa
No Charge
No Charge
No Charge
Patio
No Charge
No Charge
No Charge
Softball
$30/hr
$40/hr
$50/hr
Tennis
$30/hr
$40/hr
$60/hr
Field Lights
$30/hr
$30/hr
$30/hr
Court 1 + 2
*Applied to Reservations taking place after sunset. Additional Charges may apply.
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EXTRA FEES Student Organizations
University Departments
Commercial/ Private
Main Gym
$190
$200
$225
Main Gym
$95
$100
$110
MAC
$100
$125
$200
Main Gym
$155
$155
$155
Main Gym
$77
$77
$77
MAC
$77
$77
$77
BBQ Pit
$30
$30
$30
$30
$30
Full Tarp
Half Tarp
Tarp
Full Tape
Half Tape
Tape
Processing Fee*
No Charge
Field Lights Fee
$25/hr
$35/hr
$50/hr
Cleaning Fee*
$50
$50
$50
*All Packages
For Student Organizations and University Departments charges only applicable when outside of operating hours.
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FREQUENTLY ASKED
QUESTIONS
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Is UREC avaliable for field trips? Absolutely! We provide 3 different packages for school field trips. How far in advance can I make a reservation request? You can submit a reservation request up to 120 days before the event, and as late as 14 days before the event. What are the age requirements for guests? Guests must be at least 4 years old.
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Does UREC allow pinatas? No Can I bring alcohol? NO, alcohol is NOT allowed at UREC unless special permission is requested and approved. NOTE: Pool events will not be granted permission to have alcohol. What is the minimum number of guests I may reserve for? Reservations are staffed for a minimum of 50 people, additional fees may apply. How many tables and chairs is the outside area equipped with? We have 18 tables, and 96 chairs for seating. Additional tables and chairs are available upon request. Additional charges may apply. Do I need to bring my own tables to place my food on? While we can provide up to 6 tables for food or other items, you are more than welcome to bring your own. Does UREC have power outlets in the outside area? Yes, we have outdoor outlets in multiple areas. May I bring my own BBQ pit? No, but you can rent out our 3 chamber BBQ pit for a flat $30 fee. When can I start set up for my event? Customers may begin set up for their reservation up to one hour prior to the start of their event.
Will there be any extra fees? Yes, there is a processing fee, and a cleaning fee. Other extra fees may be applied depending on the package, and amount of guests attending the reservation. Do I need to purchase insurance? Yes, all renters who rent UTRGV facilities are required to obtain TUILP insurance if they are not already covered under their respective organization’s policy. An estimate will be added to the Reservation quote emailed to you by the Reservation Office. How do I make changes to my Reservation Request? Reservation request changes can be made by emailing recreservations@utrgv.edu. Changes to finalized contracts must be made a minimum of 5 business days prior to the event, in order to generate a new contract. For special accomodations please email recreservations@utrgv.edu. What is the cancellation process? To cancel a reservation, please email recreservations@utrgv.edu at least 5-10 business days in advance to the event to avoid penalty charges. You will need to fill out a cancellation form and return it to UREC. When do I pay? 50% of the total must be paid within 7 business days of receiving the contract from the Reservation office. The remaining balance must be paid by the Wednesday of the week of your event. Additionally, the sponsoring unit or group understands they assume responsibility for any unpaid costs or damages associated with the event.
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REQUESTS
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STUDENT ORGANIZATIONS &
DEPARTMENT REQUESTS
Submit request to Leadership and Mentoring through v-link Leadership and Mentoring will submit Student Orgs’ request through UREC’s request form Go to www.utrgv.edu/urec/facilities/ reservations/reserve-now/index.htm Fill out form Wait for approval or denial from UREC’s Member Services & Reservations Coordinator.
University Affiliates Fill out Request form through UREC’s website Go to: www.utrgv.edu/urec/facilities/ reservations/reserve-now/index.htm
Fill out form
Wait for approval or denial from UREC’s Reservations Specialist
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GENERAL PUBLIC
REQUESTS
ACTIVENET MUST BE LAUNCHED USING EITHER INTERNET EXPLORER OR MOZILLA FIREFOX *If you are a customer who already knows what package to reserve, please click on this link to take you and start your REQUEST for your reservation. ActiveNet Registration
1. Go to www.utrgv.edu/urec
2. On the left side
Hover over Facilities tab
of the page, click
Click Reservations option (This will take you to the Reservations Home Page)
4. Click Reservations tab on the top part of the page Another page opens up
Reserve Now
5. Fill out Event Information Required areas: event type, description, guests number
3. ActiveNet website opens up Create an account
6. Choose location of event (e.g Edinburg or Brownsville) Scroll down
Click “Continue” Click “Continue”
Click the “Request Reservation” button
7. To select preferred facility for reservation, click on the checkbox Click “Continue”
8. Choose Reservation Event’s Dates & Times Choose Date
Scroll Down
Choose Time
Click “Continue”
Click “Continue”
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9. Review Reservation and Event’s Dates
10. Review your selected request Click “Continue”
11. Sign Agreement
12. Final Review
Initial and checklist on required areas
Click “Submit”
Click “Continue”
13. Print Receipt for “Submitted Request”
14. Wait for a member of the Reservation office to contact you about your request. Please allow 5-7 business days for a response.
REMEMBER! A request for an event was submitted; it is not yet approved nor denied.
RESERVE WITH US TODAY!
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FACILITY
TOURS
If you will be on campus for a university tour and would like to schedule time for your students to tour our University Recreation Edinburg facility, please complete the tour request form. Please give at least 3 business days notice for a tour request. Groups exceeding 25 will be divided into smaller groups. Not all groups may be given a tour at one time. A reservation is required to guarantee a tour of the facility. Reservations can be made up to 30 days in advance, or depending on available space, at least one day before the actual tour date. Each tour lasts about 18-20 minutes. Large groups will be divided into student groups of 20-25 person maximum. Visit our website or social media for our latest facility hours.
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AREA LOCATIONS
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SCHUNIOR
Tennis Court Outdoor Basketball
MAC Court
Main Gym
Softball Field
Beach Volleyball
Studio
Confe Roo
Breeze
Patio
Palapa BBQ Pit
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Po
Climbing Wall
erence om Dance Studio
Parking Lot e9
Racquetball Court
N Sugar rd
STREET
Main Entrance
eway
ool
Pool
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FIRST
FLOOR
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SECOND
FLOOR CARDIO
STAIRS
STAIRS ELEV STAIRS LOUNGE TRACK
MEN
WOMEN
CONFERENCE ROOM STUDIO
STUDIO
DECK
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OUTDOOR AREA
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AMENITIES
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AMENITIES Lobby
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Energy Zone
Climbing Wall
Pool
Patio - Seating
Racquetball Court #1
Racquetball Court #2
Racquetball Court #3
1st Floor Lounge
Women’s Locker Room
Men’s Locker Room
Main Gym
MAC Gym
2nd Floor Lounge
Studio
2nd Floor Conference Room
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