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RETREAT GUIDE


RETREAT AT A GLANCE WELCOME ............................................................................................................................ 2

WHAT TO PACK ................................................................................................................. 3

RETREAT AGENDA .......................................................................................................... 4

HOTEL & TRAVEL INFORMATION ............................................................................ 6

PARTICIPANT AGREEMENT ........................................................................................ 7

PHOTO CHALLENGE ....................................................................................................... 9

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WELCOME Dear Student Leaders: Welcome to the 2014 Executive Student Leaders Retreat! The purpose of this retreat is to provide you with a comprehensive and collaborative learning experience that will benefit you as a student leader and strengthen your collective organizations. We hope to fulfill this purpose by providing you with the tools and resources that you need to work together so that all UTPA students benefit from the leadership roles you play in UTPA’s executive student organizations. While at the retreat, I encourage you to learn from each other, try something new, and keep an open mind. Get out of your comfort zone by sitting with someone that you don’t know. The strength of all of your organizations depends on each individual’s commitment to collaboration. In order to collaborate effectively, you must be willing to view yourself as a piece of the overall student leadership puzzle! I also offer you my three “Gs” in your roles as leaders: 1. GOALS – Set goals for yourself to provide the roadmap from where you are to where you’re going. 2. GANAS – “Ganas” means the will to do something you should do. It’s really your selfdetermination to accomplish the goals you set for yourself. 3. GUTS – Take risks! Do things in college you’ve always wanted to do but were too afraid to do it. We hope you take advantage of the sessions that have been planned for you. Take the information back to your organization to make this the best year ever. We believe in you and hope that you have a fantastic retreat experience!

Sincerely, Dr. Mari Fuentes-Martin Associate VP and Dean of Students

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WHAT TO PACK Upon arrival you will be given your hotel room key to access your assigned room. In the case that you lose your key, please make your advisor aware immediately. Please review the list below and bring the following suggested items for your stay:

Packing List

 Green UTPA t-shirt (for Sunday group photo)  Casual clothing (tennis shoes and t-shirts)  Sweater or jacket for cool evenings  Comfortable tennis shoes  Bathing suit and beach towel (if you want to use the pool)  Toiletries (ex: Shampoo, Soap, Etc.)  A positive attitude and energy!  Prescription medication (if applicable)  Something to write with (note paper will be provided)  Book or music for the bus ride/free time  Sports equipment you might want to use  Spending money (optional – there is a gift and snack shop on site) What NOT to bring:

 Alcohol and drugs  Expensive jewelry or valuable items  Dressy clothing – this is a casual weekend … be comfortable! Linens and towels will be provided by the hotel. We will have snacks, sunscreen and insect repellent to share, but feel free to bring your own. Please note that all snacks must be consumed inside your hotel room only. Please do not bring snacks to the ballrooms! 3|Page


RETREAT AGENDA

Day 1: Friday - May 30, 2014

Location

1:00 pm

Retreat Check-In/Load Buses

University Center Lobby

1:30 pm

Departure

B-2 Parking Lot

3:00 pm

Hotel Check-In

Isla Grand Resort

3:30 pm

Retreat Welcome

Sabal/Paradise Ballroom

4:30 pm

Mailboxes

Sabal/Paradise Ballroom

5:00 pm

Speed Networking

Sabal/Paradise Ballroom

6:00 pm

Dinner

Royal/Majestic Ballroom

7:00 pm

Energizer

Sabal/Paradise Ballroom

7:00 pm

Game Show Time!

Sabal/Paradise Ballroom

8:30 pm

Organization Breakouts

SGA - Sabal/Paradise Ballroom Greek Councils – Royal/Majestic Ballroom UPB – Nautilus Bronc Bacchus – Conch RHA - Sundial

Midnight

Lights Out

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Day 2: Saturday – May 31, 2014

Location

7:45 am

Breakfast

Provided In Hotel Room

8:30 am

Energizer

Sabal/Paradise Ballroom

8:45 am

Leading Well

Sabal/Paradise Ballroom

10:00 am

Making More Time With Time Management

Sabal/Paradise Ballroom

10:45 am

Break

11:00 am

Secrets of Recruitment

Sabal/Paradise Ballroom

12:00 pm

Lunch

Royal/Majestic Ballroom

12:45 pm

Energizer

1:00 pm

Goal Setting for Organizations

2:30 pm

Break

2:45 pm

Interpersonal Skills and Conflict Resolution

4:00 pm

Free Time

6:00 pm

Dinner

Poolside Deck

7:00 pm

Organization Breakouts

Same locations as Day 1

Midnight

Lights Out

Sabal/Paradise Ballroom

Sabal/Paradise Ballroom

Day 3: Sunday – June 1, 2014

Location

7:45 am

Breakfast / load bus

Provided In Hotel Room

8:30 am

Energizer

Sabal/Paradise Ballroom

9:00 am

Closing Activity

Sabal/Paradise Ballroom

9:45 am

Group Photo

Sabal/Paradise Ballroom

10:00 am

Departure

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HOTEL & TRAVEL INFORMATION To attend this retreat you must go with the transportation provided by the university unless prior approval has been granted. To ensure a safe comfortable trip we encourage to you to pack lightly! For safety purposes, we ask that you sleep in your assigned hotel room unless you have been approved to move rooms.

www.islagrand.com Isla Grand Beach Resort / 500 Padre Blvd. South Padre Island, TX, 78597 / (800) 292-7704 The Isla Grand Beach Resort is the premier resort along the Texas Gulf Coast. Located right on the beach, in the southern portion of South Padre Island, the Isla Grand Beach Resort is easy to find and conveniently located near all of South Padre’s top attractions. This beachfront resort has great onsite amenities such as two swimming pools, hot tubs, tennis courts, sand volleyball courts, restaurants, gift shop, coffee shop, activities and more. With such a prime location in the heart of South Padre Island, the Isla Grand Beach Resort offers the kind of warm hospitality, inviting resort atmosphere and top-notch services sure to please business and leisure travelers alike. Ocean View Health Club Hours: 6am-10pm Registered Guests Only Located between swimming pools and tennis courts, Enjoy full view of the palm tree grounds and ocean view. Features:      

Treadmills with soft reflex deck; Recumbent cycle Elliptical stepper Abdominal bench Dumbbells Flat Screen TV

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PARTICIPANT AGREEMENT As a University of Texas-Pan American student, I fully understand that my conduct is a direct reflection of the University and that I am required to abide by federal, state and local laws and am subject to all University policies, rules, and regulations while serving as a participant. GENERAL REGULATIONS All students, whether regularly-enrolled, full-time or part-time, or non-University students participating in University-sponsored programs, are expected and required to comply with the Student Conduct Code (HOP 5.5.1) and to observe standards of conduct appropriate for an academic institution. The following practices are considered unacceptable conduct for members of the University community.

1. Illegal use, possession, and/or sale of a drug, narcotic, or paraphernalia on the Campus of The University of Texas-Pan American [or, by extension, while on a universitysponsored trip such as the Executive Student Leaders Retreat] is prohibited. 2. Computer usage violations, use of alcoholic beverages, dishonesty, gambling, defacing of property, endangering the health or safety of others, use of abusive or vulgar language, altering of records, possession or use of firearms, failure to respond promptly to official notices, etc., will subject the student to disciplinary action. 3. Conduct that endangers, or verbal or written threats to, the health or safety of any person on the campus of the University or on any property, or in any building, or facility owned or controlled by the U.T. System or in attendance at any University-sponsored or University-supervised function is prohibited. 4. Inappropriate behavior for members of an academic institution (such conduct includes but is not limited to gambling, the excessive use of intoxicating liquors, public nudity, harassing phone calls or e-mail, and berating or otherwise abusive behavior.) PENALTIES Penalties which may be imposed by the Dean of Students in conjunction with the approved disciplinary procedures include the following: admonition, disciplinary probation, withholding of grades, official transcript or degree, restitution, failing grade, denial of degree, suspension and expulsion, or revocation of degree and withdrawal of diploma. In addition, certain privileges may be withdrawn consistent with the severity of the offense and the rehabilitation of the student. These penalties may be imposed singularly or in any combination upon individuals, groups or organizations."

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STAYING WITH THE GROUP Students must abide by travel itinerary and be on time at designate pick up locations. It is expected that participants remain with the group and follow the scheduled itinerary for the day. Any participant traveling to the retreat with the University, must return to UTPA with the group. COURTESY TO ROOMMATES, HOTEL GUESTS AND EMPLOYEES Students must sleep in the rooms assigned to them. Courtesy to roommates is required. Conflict with roommates should be reported to UTPA Chaperones. A sensible effort to get enough sleep must be supported by all roommates. All participants will be required to be in their respective rooms by midnight. SOCIALIZING Behavior must remain within the standards of appropriate and acceptable conduct, and must in no way bring embarrassment to the University. Harassment or behavior that contributes to creating a hostile environment for participants is unacceptable. I have read, understand, and agree to abide by state and federal laws and the rules and regulations of The University of Texas- Pan American regarding student conduct both while on campus and while traveling with The University of Texas-Pan American.

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PHOTO CHALLENGE Get your #selfie’s ready for this year’s photo challenge! Have fun and get creative completing all of the items on the list. You must upload all pics to Instagram and use tag the photos with #utpaxslr14. Complete the list and get a prize after the retreat!

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UTPA Executive Student Leader Retreat Guide