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Director Addresses Change Within BOP Harley G. Lappin was appointed Director of the Bureau of Prisons (BOP) in 2003. Lappin joined the BOP in 1985, and was formerly Regional Director for the Mid-Atlantic Region.

Q:

Like the Judiciary, the Bureau of Prisons is dealing with a limited budget. What is the BOP doing to stay within budget? Are these reductions likely to impact the Judiciary?

A:

For the last several years, the Bureau has been working with constrained budgets. In addition to taking measures to reduce normal operating costs (e.g., reducing travel and purchases of non-essential supplies and equipment), we have undertaken a number of streamlining, consolidation, and costreduction initiatives. Several of the initiatives are well underway: management re-engineering, which has resulted in our abolishing 667 management positions to date and improved the supervisor-to-line staff ratio; closure of four stand-alone federal prison camps; discontinuation of three Intensive Confinement Center (ICC) programs—the boot camp programs; consolidation of human resource functions; centralization of sentence computation and inmate designation activities; and identification of mission-critical posts on the correctional roster that would be vacated only under rare circumstances (expected to substantially reduce overtime costs). We must continue implementing the cost-reduction and streamlining initiatives that we have started and find ways to keep costs as low as possible, without compromising

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the safety and security of our institutions. The Bureau remains fully committed to the principles of bringing on new prison beds to reduce crowding and staffing positions that have direct contact with inmates. We recognize the concern voiced by some members of the Judiciary, especially with respect to discontinuing the ICC program. However, the fact remains that ICCs were costly to operate and no more effective in reducing recidivism than ordinary minimum-security facilities. Operating traditional minimum security beds in lieu of ICCs requires fewer staff and allows us to confine more inmates.

Q:

Why is the BOP consolidating sentence computation and designation functions?

A:

The Bureau has received questions regarding our plan for consolidating sentence computation and designation functions in Grand Prairie, Texas, so I want to take this opportunity to share our expectations regarding benefits that will be achieved, as well as our vision for this process. When the Bureau assumed responsibility for District of Columbia Superior Court felons, we centralized the sentence computation process for those inmates. We learned many lessons from this centralized approach, and we are using the same framework to move forward with this concept on a national level. The Designation and Sentence Computation Center (DSCC) will join other consolidated functions located in Grand Prairie. This consolidation is expected to improve consistency, enhance management and oversight, and yield cost efficiencies by developing a cadre of highly-skilled staff at one location.

BOP Director Harley Lappin

The Bureau has begun to relocate staff from our community corrections offices and institutions to the DSCC. These staff are already processing sentence computations for newly activated institutions and other select Bureau facilities. Once centralized, the designation process will essentially remain the same. The Bureau will still rely on the U.S. Marshal Service (USMS) to notify us that a prisoner is ready to be designated; and we will still need and use the information provided in the presentence report, Statement of Reasons, Judgment in a Criminal Case, violation reports, etc. We will fully utilize available technology to coordinate and manage a centralized process. During FY 2005, our community corrections offices processed almost 75,000 requests for designation. Managing this volume of paper documents at one location is not efficient or cost-effective, whereas electronic file management is expeditious. Similarly, electronic routing of documents would eliminate time and expense associated with mail delivery.

Q:

In December 2002, the BOP implemented a significant procedure change regarding inmate designations to Community Correction Centers (CCCs). What changed?

2006-03 Mar  

Newsletter of the U.S. Courts