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SUMMER 2014

Welcome! The University of Louisville On-Campus Housing Office looks forward to your arrival. We hope you are as excited to be moving into the residence halls as we are about having you as a resident! Summer is always an exciting time around here but not as exciting as that first weekend when everyone moves in. We strongly recommend you check your assignment in case there have been any changes. We perform many room changes throughout the summer to accommodate room change requests and to consolidate available spaces. You can check your room through ULink by choosing the Student Services tab. Go to the middle column and towards the bottom you'll find a box labeled "Personal Information." There you'll find the link called "Housing Roommate Search" where you will find your room assignment and roommate's name. Once you find your roommate’s name, you can search for them using your Cardmail account and send them an email introducing yourself.”

In this issue: Important Dates ........................ 1 Requests, Billing ...................... 2 Future Important Dates ............ 3 Health Services Info ................. 3 Looking Ahead ......................... 4 UofL Dining Services ................ 5 Resident Student Assoc.. ......... 6

We look forward to your stay with us and are extremely excited for the new school year. We will have lots of fun activities planned for you during move in week and all throughout the year. GO CARDS!

Important Check-In Information

Sincerely,

University of Louisville On-Campus Housing

ON-CAMPUS HOUSING: The following is some information you should keep in mind in planning your arrival for Bettie Johnson Hall, Herman and Heddy Kurz Hall, Community Park, and Billy Minardi Hall. Students Interested in early arrival must fill out an early arrival request. Charges for early check-in are made on a daily basis.

THE MOVE IN COUNT DOWN HAS BEGUN! ARE

EARLY CHECK-IN: Aug. 16 thru Aug. 19 9 AM – 12 PM

REGULAR CHECK-IN: Aug. 20 9 AM – 6 PM Aug. 21 10 AM – 2 PM Aug. 22 10 AM – 2 PM Aug. 23 1 PM – 5 PM Aug. 24 3 PM – 9 PM

LATE CHECK IN: Aug. 25 thru Aug. 29 9 AM – 10 PM

REGULAR CHECK-IN: Aug. 20 9 AM – 6 PM Aug. 21 10 AM – 2 PM Aug. 22 10 AM – 2 PM Aug. 23 1 PM – 5 PM Aug. 24 3 PM – 9 PM

WELCOME WEEK This is such a fun week of events and we love it!

The following is some information you should keep in mind in planning your arrival for Center Hall, Wellness House, Louisville Hall, Miller Hall, Threlkeld Hall, Unitas Tower, University Tower Apartments, and Med/Dent Apartments. Students interested in early arrival must fill out an early arrival request. Charges for early check-in are made on daily basis.

EARLY CHECK-IN: Aug. 16 thru Aug. 19 9 AM – 12 PM

YOU READY? WE ARE!

LATE CHECK IN: Aug. 25 thru Aug. 29 7 PM – 9 PM

Read more about Welcome Week. Obtain the list of events, and signature events happening on campus just for you.


Cancellations: ROOM CHANGE REQUEST REMINDER After move in we wait until three weeks into the semester to start processing room change requests. If you have any conflicts with your roommate please contact your RA immediately.

Please refer to the full cancellation policy. IMPORTANT: st From August 1 to the Friday of the first week of class the penalty fee will be $1500. After the Friday of the first week of class the penalty fee will be the full fall semester plus $1500. It is required that you cancel via the online cancellation form. Please feel free to contact either the Housing Offices email at oncampus@louisville.edu or visit the housing website if you need further information.

Don’t Lose Your Assignment! If you cannot arrive during the above listed times, rooms will be held until August 29. Residents who do not check in by August 29 will forfeit assignments and be held to the cancellation policy. If you have extenuating circumstances that require check in after August 29, please contact the Housing Office that manages the hall in which you will be residing.

Payment of Rent

ASSIGNMENT CHANGES Should you like to make a change to your current room assignment or go on the wait list for a currently full building, please fill out the Room Change Request form. Changes are made according to availability. Not all requests will be accommodated and we will not start processing changes until 3 weeks after move in.

Your fall housing charges have been placed on your student account and can be paid through the Bursar's office. To pay the Bursar, you can pay in person at the Bursar's office, pay online or mail in a check (made out to University of Louisville with your student ID number in the memo line). Please keep in mind the university has deadlines for when your student account has to be paid and will assess a late fee if you still have a balance on your student account.

Balances and Charges on Your Student Account For further information in reference to financial guidance or taking care of balances on your student account, please go to the Bursar’s website or email the Bursar Service account bursar@louisville.edu.

Contacting your Roommate via ULink Start your roommate relationships off with a friendly email to begin getting acquainted before arrival. Ask questions and think green while deciding who will bring the TV, computers, etc. You might discuss room arrangements, is he/she a night person or a morning person and what kind of music does your roommate like?


Important Future Dates August 1....................................... Cancel housing with $1,500 due August 20-24................................ Welcome Week – If you move in before Welcome Week, be sure to stay and participate. Events and times will be announced at a later date. August 25..................................... 1st day of class for most programs and last day of registration August 29..................................... Last day to drop/add classes. Cancel housing fee will be full amount of fall license + $1,500 due. September 1................................. Labor Day/No classes September 26-28...........................Family Weekend (Watch for more information) October 6-7.................................. Mid-Term Break/No classes October 23................................... Last day to withdraw from classes October TBD.............................. Homecoming Game November 26-30......................... Thanksgiving Break December 8................................. Last day of classes December 9................................. Reading day December 10-16.......................... Final exam period December 17............................... Center, Miller Hall, Threlkeld Hall and Unitas Tower, West and Wellness close for winter break at 12:00 noon. December 18............................... Commencement January 1, 2015........................... Housing cancelled before January 1 will incur $1,500 penalty. Cancellation charges increase on January 1. January 4..................................... Residents able to return early to Center, Miller, Threlkeld, Unitas, West and Wellness Halls for a daily fee of $30.00 January 5..................................... Center, Miller, Threlkeld, Unitas Tower, West and Wellness Halls open at 12:00 noon for the spring semester. New students can check into all halls from noon to 5. January 7..................................... Spring classes start and last day of registration January 13………………………. Last Day to drop/add classes March 9…………………………… Last day to withdraw from spring classes March TBD………………………...Summer Housing 2015 process begins

UofL Health Services Important Information Regarding Meningitis Vaccines and Health Checklist Form UofL Health Services provides two very important documents you should read through prior to your move in. Please take the time to review both documents. Any questions regarding these topics can be directed to the University of Louisville Campus Health Services Office. Meningitis Vaccination Information (pdf) Important Healthcare Readiness Checklist (pdf): Beginning Fall 2014 all new first year students will be required to provide proof of routine childhood immunization. A standard state immunization form completed by your physician is generally all the documentation you will need to provide in addition to the: Tuberculosis (TB) Screening Questionnaire


Winter Break Note: The Suites and Apartments do not close for the winter break. Therefore residents who live in these halls are able to remain over the holiday. Regardless of whether the hall remains open or closes for the break, students may leave personal belongings in their room if they are returning to that room for the spring semester. Housing cannot be responsible for damage or loss that may occur. NOTE: Students living in the halls that close for break will not be able to get into their rooms once the hall closes. They should plan accordingly on what to take with them. Students, who anticipate that they will receive a room change during the break, may want to remove all their items before leaving for break. Suites and Apartments: Bettie Johnson Hall, Billy Minardi Hall, Community Park, Kurz Hall, Louisville Hall, Med / Dent Apartments, and University Tower Apartments Keep up with what’s going on in housing. FAN us on FACEBOOK for immediate up to date info on events and emergencies. Bettie Johnson Hall, Herman and Heddy Kurz Hall, Billie Minardi Hall and Community Park

https://www.facebook.com/ULHinc Center Hall, Wellness House, Louisville Hall, Med/Dent Apartments, Miller Hall, Threlkeld Hall, Unitas Tower, and University Tower Apartments http://www.facebook.com/Uoflhousingandreslife

Borrow a Bike Program ULH, Inc. offers a “borrow a bike” program called Reduce, Reuse, Re-“CYCLE”. New and used bikes are available for all on-campus residents to borrow every day to ride to class, or just to view the beautiful city of Louisville. Bike check outs are available 9 am-10 pm. Go to the front desk of Community Park, Bettie Johnson Hall, or Kurz Hall for more info.

A few things to know about your room: 

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Some halls have windows that don’t open and the air conditioning/heating units are set on a standard temperature. You may find having a small fan helpful if you like things cooler than the pre-determined temperature. Other halls have self-controlled thermostats in room. If your window is operable, please turn off the air conditioning/heating unit before opening it. All halls have full fire suppression including sprinkler and smoke detector systems as well as fire alarm systems that report to our Campus Police. These systems are in place for your safety; please do not hang anything from them or try to adjust them in anyway. No change in systems was made this year since they are all updated. Students have the responsibility to protect their belongings by maintaining proper renters insurance. The University/ULH Inc is not responsible for damage to a student’s belongings. We strongly recommend that you review your homeowner’s insurance policy and/or purchase renter’s insurance to cover your belongings in the unlikely event that damage occurs. Two examples of companies that provide insurance to protect student belongings while on campus include Sallie Mae and NSSI. For more information about renter’s insurance: Sallie Mae www.salliemae.com/insurance/renters 877-527-2370 NSSI www.nssi.com 800-256-6774


UofL Dining Services Brought to you by Sodexo Your Cardinal Card (ID Card) will have the meal plan activated and ready to use on August 4, however, there will only be a limited number of food services open for lunch beginning with early check-in. Full dining services begin August 20th. Please check your lobby area for information concerning openings and times for service. Visit Dining Services for locations, menus, and hours. Welcome Lunch and Dinner AUGUST 20th 11 a.m. - 2:00 p.m. & 4:00 - 7 p.m. At the Ville Grill Special offer: FREE food for families! To participate, students purchase your meal on your meal plan and up to three family members can eat for free. Take this chance to ask any meal plan questions or speak with our chefs!

Also Aug. 20th FY family lounge in Jazzman’s coffee shop 9-5 PM Stock-up & Save Aug. 20-Aug. 24-The Nest at Louisville Hall. When you buy 4, get 1 more FREE!

Food Allergies or Dietary Needs? Ask to speak with the Head Chef and Manager at the Ville Grille. Melissa Ingram will help you know how to eat in a healthful and safe way to meet your needs.

Reminder! Don’t forget, you can upgrade or change your meal plan for additional value through Sept. 4th. To do so, complete the Meal Plan Selection Form:


UofL Resident Student Association Mission: The goal of RSA is to make residence life an unforgettable experience, ensure that residents' voices are heard and give consideration to students' suggestions. RSA is a liaison among the residence hall students, Housing and Residence Life and the university community. Be looking out for more information about how you can join RSA during your first floor meeting of the year on Sunday, August 17th but make sure to Like us on Facebook for all the latest information happening in your halls at www.facebook.com/UofLRSA and welcome to the Cardinal family! Contact information: Ashley Hazen, Program Coordinator for Community Engagement & Development, and RSA Advisor Ashley's e-mail: ashley.hazen@louisville.edu

Programs Sponsored by RSA: A percentage of any purchases made through the following companies go towards the Resident Student Association Fund. If parents want to show your student how much you miss them order a care package: Company: My Favorite Student Phone number: 1-877-BIG-JOY-4 Website: http://uofl.myfavoritestudent.com/ (The following options are only for these halls: Center Hall, Wellness House, Louisville Hall, Med/Dent Apartments, Miller Hall, Threlkeld Hall, Unitas Tower, and University Tower Apartments) If you may still need sheets for your room check out the Resident Hall Linens program: Company: On Campus Marketing Phone number: 1-800-957-4338 Website: www.louisville.ocm.com/linens To rent a refrigerator, microchill combo unit, or bed loft or buy a funton or rug check this out: Company: College Products Phone number: 712-948-3250 Website: http://www.collegeproducts.com/uofl/


UofL Housing Herald Summer 2014