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How it works Demonstration Capacity and Requirements Contact Information Graphic Illustration


http://moreofficevisits.com


Software that enables you to create an audio / text & e-mail message and have it delivered real-time or at a specific time to patients with upcoming appointments.


Doctor Reminder Software sends messages to patients. These reminders are sent by voice (telephone call) text (SMS), or email message.

Doctor Reminder Software


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Doctors can remind patients of an upcoming appointment. Dental centers can send a reminder about biannual check-ups. Physical Therapists can remind clients of an upcoming session. Chiropractic care centers can call about monthly adjustments.

What about other professions…?


Live Demonstration


Digital World audio, text or - email messages DATA Packets

DATA Packets

Broadband Highway DATA Packets

DATA Packets

Doctor Reminder Software More data packets (telephone calls, text messages and email messages) require more bandwidth. More bandwidth with voice call priority is needed for more voice messages deliveries in a shorter time frame.

DATA Packets

DATA DATAPackets Packets

Broadband Connection DATA Packets

DATA Packets


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Onsite software (with offsite backup) Offsite software available HIPAA (software is at your office – information is protected) No additional hardware Any phone system (no phone system) Personalized messages (date & time, personnel, location specific) Secure data Database integration Flexible configuration Great value Direct service and support Dealer sells and handles billing Ultimate installs, integrates, trains and handles technical calls.


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400 Groups with 1 – 4000 contacts per group 400 Bulletins with up to 4000 contacts 400 Recordings 400 Text / email notes With .CSV integration you define the number of groups and bulletins (the number in each imported group is limited to 4000 contacts) Up to 47 VOIP calls (20 with the standard license) can be made at one time if you have enough bandwidth


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Windows 2000, XP, Vista, Windows 7 Broadband internet access Each audio call uses 40 Kilobits per second. 500 messages would take about 12 minutes to deliver if they were 30 seconds long and Doctor Reminder was making 20 calls at a time. (estimates vary based on length of call and number of rings before the call is answered) Voice mails and text messages go out quickly, but the time varies and depends on the broad band connection and cell service provider.


We picked 4 examples (20, 50, 100 & 200 appointments per day) 1. We gave several “revenue per appointment” amounts – be conservative in your choice 2. We figured the ROI by dividing the lost revenue per month by 5-year cost of the application (estimate).

1. 2. 3.

Additional items that should be considered: Additional patients that can be seen if an appointment cancels which frees up that time slot. Additional work that can done by staff not making calls Higher staff morale and lower staff turnover because one of the most disliked jobs is replaced and improved


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ROI ROI ROI ROI ROI

overview -20 appointments per day -50 appointments per day -100 appointments per day -200 appointments per day


Return On Investment for DRS $75 per Appt.

Appointments per day Income per day Income per month Cost of 2% missed appointments per day Lost $ per month at 2 % of missed appts.

ROI of $15,000 in months

$125 per Appt.

$175 per Appt.

$225 per Appt.

75

125

175

225

20

20

20

20

1500

2500

3500

4500

30000

50000

70000

90000

30

50

70

90

600

1000

1400

1800

25

15

10.71428571

8.333333333

Months

Months

Months

Months


Return On Investment for DRS $75 per Appt. Appointments per day 50 Income per day 3750 Income per month 75000 Cost of 3% missed appointments per day 112.5 Lost $ per month at 3 % of missed appts. 2250

ROI of $20,000 in months 8.888888889 Months

$125 per Appt.

$175 per Appt.

$225 per Appt.

50

50

50

6250

8750

11250

125000

175000

225000

187.5

262.5

337.5

3750

5250

6750

5.333333333

3.80952381

2.962962963

Months

Months

Months


Return On Investment for DRS $75 per Appt.

$125 per Appt.

$175 per Appt.

$225 per Appt.

100

100

100

100

7500

12500

17500

22500

150000

250000

350000

450000

225

375

525

675

4500

7500

10500

13500

ROI of $25,000 in months 5.555555556

3.333333333

2.380952381

1.851851852

Months

Months

Months

Appointments per day Income per day Income per month Cost of 3% missed appointments per day Lost $ per month at 3 % of missed appts.

Months


Return On Investment for DRS $75 per Appt. Appointments per day 200 Income per day Income per month Cost of 3% missed appointments per day Lost $ per month at 3 % of missed appts.

ROI of $30,000 in months

$125 per Appt.

$175 per Appt.

$225 per Appt.

200

200

200

15000

25000

35000

45000

300000

500000

700000

900000

300

500

700

1350

6000

10000

14000

27000

5

3

2.14285714

1.11111111

Months

Months

Months

Months


Questions, clarifications or any concerns?


Doctor Reminder Software Computer with member lists. (1 to 400 lists or up to 4000 member in each list.)


SIP Phone Technology

Doctor Reminder Software Computer with member lists. (1 to 400 lists or up to 4000 member in each list.)


SIP Phone Technology

Doctor Reminder Software Computer with member lists. (1 to 400 lists or up to 4000 member in each list.)

Answering machine with phone

Home Phone

Telephone w/ DID number

Office Phone

Office Building


A text message is delivered to cell phones, iPhones, Blackberry World Wide Web

Doctor Reminder Software Computer with member lists. (1 to 400 lists or up to 4000 member in each list.)

Office Building


Doctor Reminder Software Computer with member lists. (1 to 400 lists or up to 4000 member in each list.)

World Wide Web

A e-mail message is delivered to internet phones, iPhones, and computers Office building


World Wide Web

Doctor Reminder Software Computer with member lists. (1 to 400 lists of up to 4000 member in each list.)

Office building

Data on the results of the text and audio messages is saved for the Doctor Reminder Software reports.


For a live demonstration of Smoke Signal or any of the family of Ultimate Communications Software applications contact us:

262-789-9649 DemoOnDemand Line or email sales@ultcom.com


Doctor Reminder Software PowerPoint  

Doctor Reminder Software PowerPoint

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