Library and Computing Centre
Using EndNote: The Basics, creating a new EndNote library What is it? It is a piece of computer software, which you can use to organize your references . Getting started To open EndNote either click on the icon on your desktop. OR Click on Start and select Programs, Accessories and EndNote. You should now have the following ‘Get started with EndNote’ window on screen:
From this window you can create new EndNote libraries or open existing ones that you have already created.
Creating a new library If it is the first time you have used EndNote you will need to create a new EndNote library to begin adding references. From the ‘Getting started’ window select ‘Create a new EndNote library’. Give your new library a name and save it in an appropriate location. Opening an existing library If you have previously used EndNote and saved a library you can open it up and add or amend references. From the ‘Getting started with EndNote’ window select ‘Open an existing EndNote library’. Click on ‘Browse’ and look for the location in which your existing EndNote library is stored. Select it and click ‘Open’.
EndNote October 2008
Manually adding references to your library Some databases will allow you to automatically transfer any results you find straight into your EndNote library. For those that do not you will have to type your references in manually. To add references you need to have a new library open. From an open EndNote library click on References and New References. When typing references yourself, remember to select the appropriate option from the Reference Type drop down menu before entering any detail (book, journal etc). If you don’t, the correct fields (Author, Journal, Volume, etc) will not be displayed and your bibliography will not format properly.
Select the appropriate reference type here.
To enter the reference details move between fields by using the tab key or click on each field (Author, Title etc) with your mouse. Don’t forget to use the return key between author names if there is more than one. Your screen should look something like this:
When you have typed in all the details of your reference, to ‘Save’ it click on the small x in the top right hand corner (not the big red and white one).
You also need to be aware of the following when entering new references: • • •
Authors can be entered in the format Bloggs, Jo C. or Jo C. Bloggs Organisations names must be followed by a comma e.g. Department of Health, otherwise EndNote will assume the last word is an author’s surname and your citations will appear as (Health 2005) instead of (Department of Heatlh 2005). Where there is more than one author these should be entered on separate lines (use the return key after each author name)
Red text indicates a name which has not been entered into an EndNote library file before You need to enter your references in the case in which you want the citations to appear (e.g. Bloggs, Jo C not BLOGGS, JO C or blogs, jo c)
Editing references To amend or edit any references, open the library where you saved the reference, double click on the reference to open it and make your changes.