University for the Creative Arts Studentsâ€™ Union Annual General Meeting Minutes of the meeting of the AGM held on 24th April 2013 at Epsom Campus Present: Executive Officers Farnham Epsom Maidstone Rochester Canterbury Students Rochester
Steve Martin Ed Hewison Luke Frost Dean Smith Lewis Barton
Chair Deputy Chair
Amy Overbury Lucie Nakach Jasmin Grimshaw Amy Aranyi Andrew Petty Tom Bourne Rosie Atkinson
AO LN JG AA AP TB RA
Max Spurlock Jayne Horswill Ming Wu Lisa Adams-May Joel Goldman Faye Gentile Felicity Tocher Oliver Reynolds Tarik Safraoui Jake Davis Lizy Bending
MS JH MW LAM JG FG FT OR TS JD LB
Adriana Fox Hopper Christina Cadria Widad Kazma Peter Hopton
AFH CC WK PH
Scott Fisher David Lewis
Political and Policy Coordinator (minute taking)
Student Engagement Coordinator
Media and Communications Coordinator
1. Welcome/Guide to Accountablity SM – Welcomed students and notified attendees that AGM was inquorate and as a result motions could not be passed. Any motions that were due to come from the floor would be added to the next meeting. 2. Presentation of Accounts EH -‐ presented the accounts but they could not be received by AGM due to it being inquorate. 3. Confirmation of General Meeting Rules SM -‐ announced housekeeping and Confirmation of General meeting rules EH -‐ was appointed as deputy chair. 4. Canterbury Campus Officer Report and Questions LB -‐ delivered Canterbury Officers report. Questions: Jenny -‐ asked what student engagement committee was? LB -‐ explained it’s a committee that looks to improve student engagement through systems like course reps. JH – said she has not seen the ‘New Wave’ magazine at Farnham. LB – assured her that it would be sent in future. JH – asked did Farnham have the ‘Wheely Groovy’ Bike during Green Week? LB – The ‘Wheely Groovy’ Bike was in Farnham. FT – said that students did not associate activities like the smoothie bike with Green Week. LB – pointed out that flyers explaining the activities were given out on each campus. RA – pointed out that Green Week was poorly attended across the 5 sites. LB – said it was an ongoing issue with engagement. 5. Epsom Campus Officer Report and Questions EH -‐ delivered Epsom Officers report. Questions: AFH – asked what clubs have started in Epsom this year and what is being done to make more clubs next year? EH – Clubs and Socs should be student led so it is up to students to bring ideas for
clubs to the Union. JW – asked whether the SU financially supports clubs and societies? EH – confirmed that it does. JG – commented that students are not aware of Clubs and Societies. EH – said he felt it was an idea to target freshers activities and look to encourage existing clubs to support their legacy. AP – commented that students were not aware of support offered by the Union because it did not advertise what it did effectively. EH – Said this was an issue to be reviewed and tackled in the future. RA – reiterated that students were not aware of the level of support that was offered by the Union. EH – said that greater publicity was needed. 6. Farnham Campus Officer Report and Questions SM -‐ delivered Farnham Officers report. Questions: RA – do academics want power to tell students to leave the course through ‘fit to sit’? SM – policy will be reviewed by the Union to avoid attack on vulnerable students. RA – what is peer assisted learning? SM – gave example of C.A.D using undergraduates to teach saying that this will be addressed and that hopefully a system will be devised that is beneficial to students learning. TS – asked when details would be given of the Unions mobilization for the 2012 demo? SM – said it would come up in Luke Frosts report. PH – how widespread is photoshop education on courses? SM – it applies to a range of courses but it is hoped it will be spread out more. 7. Maidstone Campus Officer Report and Questions LF -‐ delivered Maidstone Officers report and UCASU Executive Report. Questions: SF – raised the issue of UCA students not being welcome on MK site. LF – said this issue needs addressing and he would look into it. JG – asked if UCA is leaving Maidstone?
LF -‐ said that FE may stay beyond 2014 but either way there should be a focus from the institution on the welfare and education of those students that are there now. RA – asked what the future was for the SU at Maidstone? LF – said he felt representation should come from Maidstone. TS – asked whether the SU had a say in changing the demo? LF – said we need more politicized students to lead the change. RA – pointed out that the previous NUS March saw 50000 students attend with no positive outcome. LF – said he felt the NUS needs to review its impact. 8. Rochester Campus Officer Report and Questions DS – delivered Rochester Officers report. Questions: AA – said she had never seen anything about Clubs and Societies on Rochester Campus. DS – said he would ask Clubs and Societies Leaders to do more promotion. AP – Asked what happened to the ‘toilet graffiti project’? DS – said he is still awaiting a response from the university. JG – said he thought a greater push on social media would be a positive way to go. DS – said Case Workers and himself would encourage club leaders to have a bigger online presence. TS – asked if the CCTV improvements were SU led or compulsory requirements? DS – said it was raised by accommodation and supported by the SU. PH – asked why spending was so high for C+S at Farnham? SC – pointed out that Farnham was the only campus with active competitive sports clubs which had a higher cost. JW – asked if students from other campuses can play? SC – Yes they can. 9. Discussion about Staffing SM – delivered report on PSA Question from floor about what will happen if there are a small number of applicants? SM – said that new courses would be added in 2013/14 but in 14/15 they may be taken away depending on cost of running them.
JH – spoke of a concern around decision making of the courses to cut. Motoring journalism was cut due to it being too specific, yet it attracted a lot of income due to industry links. SM – said that savings would come from staff and elsewhere so the hope is that not many courses would be cut. RA – pointed out that the cuts look like they will seriously affect front line services. JW – said that it appeared that faculty technicians were being cut hugely. SC – pointed out that a restructure in technical areas was being undertaken in PSA phase 2 and UCASU has been informed at this stage the review is likely to look at ‘customer practice’ differences across the two counties. LF – asked the room if they felt it was ethical to make savings in this way? RA – clearly said no with many in the room agreeing. SM – pointed out that the Library and Student Services cuts were underway now. SC -‐ pointed out the consultation ends in June. FT – asked how student services would be cut. SM – said there would be the same number of man hour allocated but it would be done with less people doing more substantial hours. SM -‐ continued to comment that there are plenty of alternatives to the options being presented. JW – commented that the Library service is incredible and it would be such a shame if that was affected. RA – said she had heard that the ‘Master Plan’ saw Student Services and the Library merging. LB – pointed out that this had already happened. TS – asked what the Union was doing in response to the austerity measures at UCA. LF – highlighted the motion which unfortunately could not be passed which looked to address the PSA cuts. SM – pointed out that the Union was called in to speak with the management of UCA to discuss the AGM publicity. In this meeting it was revealed that there was no planned consultation. LF – suggested that the Union needed to support small groups of students that would fight against the cuts. SM – said a strategy would be to tell 10 people about the cuts and ask them to tell 10 people. PH – pointed out that UCA are making changes when there a fewer number of students around.
JW – asked that the Union give out information on the legalities of various forms of protest and action. RA – pointed out that 47% of students at UCA have learning difficulties so LSA cuts would be devastating for almost half of students. SM – commented that LSA are already stretched. TS – said that a strategy needed to be devised that would fully enable students to make their feelings known. SM – pointed the institution had not been challenged in any great way before. JW – pointed out that academic and technical staff are not under the same management which makes things difficult in a restructure. AP – said that with everything being discussed action should be taken sooner rather than later. JH – now that information had been released about proposed cuts hopefully more support could be gained from students. SM – said that more input from students the better. AP – asked if we had details of further cuts in the future. SM – said that at the moment the Union did not have any more information. SM then closed the meeting at 5pm due to transport being ready to collect AGM delegates.