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University for the Creative Arts Students’ Union Annual General Meeting Minutes of the meeting of the AGM held on 24th April 2013 at Epsom Campus Present: Executive Officers Farnham Epsom Maidstone Rochester Canterbury Students Rochester

Steve Martin Ed Hewison Luke Frost Dean Smith Lewis Barton

Chair Deputy Chair

Amy Overbury Lucie Nakach Jasmin Grimshaw Amy Aranyi Andrew Petty Tom Bourne Rosie Atkinson

AO LN JG AA AP TB RA

Farnham

Max Spurlock Jayne Horswill Ming Wu Lisa Adams-May Joel Goldman Faye Gentile Felicity Tocher Oliver Reynolds Tarik Safraoui Jake Davis Lizy Bending

MS JH MW LAM JG FG FT OR TS JD LB

Epsom

Adriana Fox Hopper Christina Cadria Widad Kazma Peter Hopton

AFH CC WK PH

Maidstone

Scott Fisher David Lewis

SF DL

Canterbury

Jennie Wright

JW

In Attendance:

Matthew Butt

Political and Policy Coordinator (minute taking)

Scott Cannie

Chief Executive

Catherine Boyd

Student Engagement Coordinator

Andy Squire

Media and Communications Coordinator

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1. Welcome/Guide  to  Accountablity   SM  –  Welcomed  students  and  notified  attendees  that  AGM  was  inquorate  and  as  a   result  motions  could  not  be  passed.  Any  motions  that  were  due  to  come  from  the   floor  would  be  added  to  the  next  meeting.   2. Presentation  of  Accounts   EH  -­‐  presented  the  accounts  but  they  could  not  be  received  by  AGM  due  to  it  being   inquorate.   3. Confirmation  of  General  Meeting  Rules   SM  -­‐  announced  housekeeping  and  Confirmation  of  General  meeting  rules   EH  -­‐  was  appointed  as  deputy  chair.   4. Canterbury  Campus  Officer  Report  and  Questions   LB  -­‐  delivered  Canterbury  Officers  report.   Questions:   Jenny  -­‐  asked  what  student  engagement  committee  was?   LB  -­‐  explained  it’s  a  committee  that  looks  to  improve  student  engagement  through   systems  like  course  reps.   JH  –  said  she  has  not  seen  the  ‘New  Wave’  magazine  at  Farnham.   LB  –  assured  her  that  it  would  be  sent  in  future.   JH  –  asked  did  Farnham  have  the  ‘Wheely  Groovy’  Bike  during  Green  Week?   LB  –  The  ‘Wheely  Groovy’  Bike  was  in  Farnham.   FT  –  said  that  students  did  not  associate  activities  like  the  smoothie  bike  with  Green   Week.   LB  –  pointed  out  that  flyers  explaining  the  activities  were  given  out  on  each  campus.   RA  –  pointed  out  that  Green  Week  was  poorly  attended  across  the  5  sites.   LB  –  said  it  was  an  ongoing  issue  with  engagement.     5. Epsom  Campus  Officer  Report  and  Questions   EH  -­‐  delivered  Epsom  Officers  report.   Questions:   AFH  –  asked  what  clubs  have  started  in  Epsom  this  year  and  what  is  being  done  to   make  more  clubs  next  year?   EH  –  Clubs  and  Socs  should  be  student  led  so  it  is  up  to  students  to  bring  ideas  for  

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clubs  to  the  Union.   JW  –  asked  whether  the  SU  financially  supports  clubs  and  societies?   EH  –  confirmed  that  it  does.   JG  –  commented  that  students  are  not  aware  of  Clubs  and  Societies.   EH  –  said  he  felt  it  was  an  idea  to  target  freshers  activities  and  look  to  encourage   existing  clubs  to  support  their  legacy.   AP  –  commented  that  students  were  not  aware  of  support  offered  by  the  Union   because  it  did  not  advertise  what  it  did  effectively.   EH  –  Said  this  was  an  issue  to  be  reviewed  and  tackled  in  the  future.   RA  –  reiterated  that  students  were  not  aware  of  the  level  of  support  that  was   offered  by  the  Union.   EH  –  said  that  greater  publicity  was  needed.   6. Farnham  Campus  Officer  Report  and  Questions   SM  -­‐  delivered  Farnham  Officers  report.   Questions:   RA  –  do  academics  want  power  to  tell  students  to  leave  the  course  through  ‘fit  to   sit’?   SM  –  policy  will  be  reviewed  by  the  Union  to  avoid  attack  on  vulnerable  students.   RA  –  what  is  peer  assisted  learning?   SM  –  gave  example  of  C.A.D  using  undergraduates  to  teach  saying  that  this  will  be   addressed  and  that  hopefully  a  system  will  be  devised  that  is  beneficial  to  students   learning.   TS  –  asked  when  details  would  be  given  of  the  Unions  mobilization  for  the  2012   demo?   SM  –  said  it  would  come  up  in  Luke  Frosts  report.   PH  –  how  widespread  is  photoshop  education  on  courses?   SM  –  it  applies  to  a  range  of  courses  but  it  is  hoped  it  will  be  spread  out  more.   7. Maidstone  Campus  Officer  Report  and  Questions   LF  -­‐  delivered  Maidstone  Officers  report  and  UCASU  Executive  Report.   Questions:   SF  –  raised  the  issue  of  UCA  students  not  being  welcome  on  MK  site.   LF  –  said  this  issue  needs  addressing  and  he  would  look  into  it.   JG  –  asked  if  UCA  is  leaving  Maidstone?  

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LF    -­‐  said  that  FE  may  stay  beyond  2014  but  either  way  there  should  be  a  focus  from   the  institution  on  the  welfare  and  education  of  those  students  that  are  there  now.   RA  –  asked  what  the  future  was  for  the  SU  at  Maidstone?   LF  –  said  he  felt  representation  should  come  from  Maidstone.   TS  –  asked  whether  the  SU  had  a  say  in  changing  the  demo?   LF  –  said  we  need  more  politicized  students  to  lead  the  change.   RA  –  pointed  out  that  the  previous  NUS  March  saw  50000  students  attend  with  no   positive  outcome.   LF  –  said  he  felt  the  NUS  needs  to  review  its  impact.   8. Rochester  Campus  Officer  Report  and  Questions   DS  –  delivered  Rochester  Officers  report.   Questions:   AA  –  said  she  had  never  seen  anything  about  Clubs  and  Societies  on  Rochester   Campus.   DS  –  said  he  would  ask  Clubs  and  Societies  Leaders  to  do  more  promotion.   AP  –  Asked  what  happened  to  the  ‘toilet  graffiti  project’?   DS  –  said  he  is  still  awaiting  a  response  from  the  university.   JG  –  said  he  thought  a  greater  push  on  social  media  would  be  a  positive  way  to  go.   DS  –  said  Case  Workers  and  himself  would  encourage  club  leaders  to  have  a  bigger   online  presence.   TS  –  asked  if  the  CCTV  improvements  were  SU  led  or  compulsory  requirements?   DS  –  said  it  was  raised  by  accommodation  and  supported  by  the  SU.   PH  –  asked  why  spending  was  so  high  for  C+S  at  Farnham?   SC  –  pointed  out  that  Farnham  was  the  only  campus  with  active  competitive  sports   clubs  which  had  a  higher  cost.   JW  –  asked  if  students  from  other  campuses  can  play?   SC  –  Yes  they  can.   9. Discussion  about  Staffing   SM  –  delivered  report  on  PSA   Question  from  floor  about  what  will  happen  if  there  are  a  small  number  of   applicants?   SM  –  said  that  new  courses  would  be  added  in  2013/14  but  in  14/15  they  may  be   taken  away  depending  on  cost  of  running  them.  

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JH  –  spoke  of  a  concern  around  decision  making  of  the  courses  to  cut.  Motoring   journalism  was  cut  due  to  it  being  too  specific,  yet  it  attracted  a  lot  of  income  due   to  industry  links.   SM  –  said  that  savings  would  come  from  staff  and  elsewhere  so  the  hope  is  that  not   many  courses  would  be  cut.   RA  –  pointed  out  that  the  cuts  look  like  they  will  seriously  affect  front  line  services.   JW  –  said  that  it  appeared  that  faculty  technicians  were  being  cut  hugely.   SC  –  pointed  out  that  a  restructure  in  technical  areas  was  being  undertaken  in  PSA   phase  2  and  UCASU  has  been  informed  at  this  stage  the  review  is  likely  to  look  at   ‘customer  practice’  differences  across  the  two  counties.   LF  –  asked  the  room  if  they  felt  it  was  ethical  to  make  savings  in  this  way?   RA  –  clearly  said  no  with  many  in  the  room  agreeing.   SM  –  pointed  out  that  the  Library  and  Student  Services  cuts  were  underway  now.   SC  -­‐  pointed  out  the  consultation  ends  in  June.   FT  –  asked  how  student  services  would  be  cut.   SM  –  said  there  would  be  the  same  number  of  man  hour  allocated  but  it  would  be   done  with  less  people  doing  more  substantial  hours.   SM  -­‐  continued  to  comment  that  there  are  plenty  of  alternatives  to  the  options   being  presented.   JW  –  commented  that  the  Library  service  is  incredible  and  it  would  be  such  a  shame   if  that  was  affected.   RA  –  said  she  had  heard  that  the  ‘Master  Plan’  saw  Student  Services  and  the  Library   merging.   LB  –  pointed  out  that  this  had  already  happened.   TS  –  asked  what  the  Union  was  doing  in  response  to  the  austerity  measures  at  UCA.   LF  –  highlighted  the  motion  which  unfortunately  could  not  be  passed  which  looked   to  address  the  PSA  cuts.   SM  –  pointed  out  that  the  Union  was  called  in  to  speak  with  the  management  of   UCA  to  discuss  the  AGM  publicity.  In  this  meeting  it  was  revealed  that  there  was  no   planned  consultation.   LF  –  suggested  that  the  Union  needed  to  support  small  groups  of  students  that   would  fight  against  the  cuts.   SM  –  said  a  strategy  would  be  to  tell  10  people  about  the  cuts  and  ask  them  to  tell   10  people.     PH  –  pointed  out  that  UCA  are  making  changes  when  there  a  fewer  number  of   students  around.  

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JW  –  asked  that  the  Union  give  out  information  on  the  legalities  of  various  forms  of   protest  and  action.   RA  –  pointed  out  that  47%  of  students  at  UCA  have  learning  difficulties  so  LSA  cuts   would  be  devastating  for  almost  half  of  students.   SM  –  commented  that  LSA  are  already  stretched.   TS  –  said  that  a  strategy  needed  to  be  devised  that  would  fully  enable  students  to   make  their  feelings  known.   SM  –  pointed  the  institution  had  not  been  challenged  in  any  great  way  before.   JW  –  pointed  out  that  academic  and  technical  staff  are  not  under  the  same   management  which  makes  things  difficult  in  a  restructure.   AP  –  said  that  with  everything  being  discussed  action  should  be  taken  sooner  rather   than  later.   JH  –  now  that  information  had  been  released  about  proposed  cuts  hopefully  more   support  could  be  gained  from  students.   SM  –  said  that  more  input  from  students  the  better.   AP  –  asked  if  we  had  details  of  further  cuts  in  the  future.   SM  –  said  that  at  the  moment  the  Union  did  not  have  any  more  information.   SM  then  closed  the  meeting  at  5pm  due  to  transport  being  ready  to  collect  AGM   delegates.  

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AGM Minutes - 24 April 2013