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EXTENSION INSTRUCTOR HANDBOOK

WHAT’S INSIDE General Information Course information and Instructor Guidelines Important Policies Instructor Checklists Faculty Contact Information

2014 - 2015


Welcome! ! Thank!you!for!dedicating!your!time!and!knowledge!as!an!instructor!for!the!Faculty!of!Extension.!We! continue!to!provide!the!variety!and!quality!of!programs!and!courses!that!we!do!through!the! collaboration!of!faculty,!staff,!community!members,!and!you—a!member!of!our!amazing!team!of! instructors.!Together!we!continue!to!grow,!innovate,!and!engage!our!community.!

The Faculty of Extension The!Faculty!of!Extension!has!embraced!as!its!guiding!ideal,!“community!engagement,!near!and!far,”! one!of!four!commitments!identified!in!the!University!of!Alberta’s!academic!plan!to!support!Faculties! in!advancing!their!own!plans!for!excellence!in!teaching,!research,!and!community!service.!We!have! done!so!enthusiastically,!in!what!we!think!is!the!manner!our!predecessors!welcomed!the!University! of!Alberta!President!Henry!Marshall!Tory’s!call!in!1912!“to!find!out!from!the!people!what!the! University!can!do!for!them!beyond!the!classroom!and!laboratory.”!We!believe!in,!and!intend!to! foster!and!put!into!practice,!the!idea!that!transforming!societal!communities!and!organizations! (including!the!University)!into!learning!communities!equips!us!all!for!effective!citizenship,!including! a!capacity!for!social!action.! Over!the!past!twenty!years!in!North!America,!there!has!been!a!growing!awareness!that!it!is!no! longer!sufficient!for!publicly!funded!universities!to!serve!citizens!by!simply!extending!knowledge!to! those!who!wish!to!access!it,!a!process!sometimes!referred!to!as!outreach.!There!has!been!a!realization! that!communities!have!issues!that!need!to!be!addressed!collaboratively!by!those!communities!and! their!universities.!Communities!generally!have!expertise!relevant!to!the!issues.!Universities!have! people!with!knowledge,!methodologies,!and!resources!that!can!be!brought!to!bear,!thereby! complementing!and!augmenting!community!expertise.!In!contrast!to!the!more!limited!idea!of! outreach,!bringing!the!problems!and!expertise!of!the!community!together!with!the!knowledge,! expertise,!and!tools!of!universities!to!address!problems!collaboratively!is!known!as!community!–! university!engagement.!Within!universities!this!is!increasingly!referred!to!as!community!engaged! scholarship,!by!which!is!meant!teaching,!research,!and!service!that!relate!to!the!aspirations!and! concerns!of!people!external!to!the!traditional!boundaries!of!campuses.!

Vision To!be!an!exemplary!centre!for!the!scholarship!and!practice!of!community!–!university!engagement.!

Mission To!provide!leadership!for!social!and!individual!betterment!through!community!–!university! collaborations!in!learning,!discovery,!and!citizenship.!

Values The!Faculty!of!Extension’s!values!encompass!academic!rigor,!accessibility,!accountability,! collaboration,!cooperation,!equity,!excellence,!relevance,!respect,!responsiveness,!environmental! sustainability,!and!social!justice.! ! ! 1!

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Faculty of Extension Instructor Handbook http://www.extension.ualberta.ca/services/instructor4services/! ! In!case!of!errors,!omissions!or!questions!regarding!the!Instructor!Handbook,!please!contact!the! Learning!Engagement!Office!(leolearn@ualberta.ca!or!780449246702).!! ! ! !

University(of(Alberta( Copyright!Š!2014.!All!rights!reserved.!No!part!of!this!publication!may!be!reproduced,!stored!in!a! retrieval!system,!or!transmitted!in!any!form!or!by!any!means,!electronic,!mechanical,!photocopying,! recording!or!otherwise,!without!the!prior!written!permission!of!the!University!of!Alberta.!Printed!in! Canada.!

Faculty of Extension Enterprise!Square! 10230!Jasper!Avenue! Edmonton,!AB!T5J!4P6! Phone:!780.492.3116! Fax:!! 780.492.0627 Email:!extnregistration@ualberta.ca! ! 2!

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Message From the Dean ! Dear!Colleague,! Welcome!to!a!new!year!at!the!University!of!Alberta’s!Faculty!of!Extension!! And!thank!you!so!much!for!bringing!your!experience!and!knowledge!to!our! learners. Your%teaching%activities%and%your%willingness%to%share%your%expertise%with%our% students,%place%you%at%the%forefront%of%our%charge%into%the%future.%The!Faculty!of! Extension!takes!immense!pride!in!its!instructors,!who!respond!to!diverse! community!and!professional!needs!across!Edmonton,!Alberta,!and!beyond.! The!Faculty!of!Extension!addresses!the!learning!needs!of!over!8,500!learners! per!year!(more!than!25%!of!whom!hail!from!outside!Canada)!through!more! than!700!courses.!Currently,!over!300!instructors!with!experience!in!their! respective!industries!and!professions!teach!at!the!Faculty!of!Extension.!Our! faculty!currently!includes!19!professoriate!members!who!also!teach!or!advise! in!our!programs!and!work!with!our!learning!partners!to!develop!new! curricula.!In!total,!our!experts!deliver!over!600,000!instructional!hours!every! year.! ‘Community’!is!an!important!word!at!the!Faculty!of!Extension,!one!you’ll!see!in!our!Mission!and! Vision!Statements!and!hear!repeated!often!in!the!corridors!and!offices!of!Enterprise!Square.!While! we!pursue!our!goal!of!excellence!in!the!scholarship!and!practice!of!community4university! engagement,!we!are!also!working!to!build!the!community!within!the!Faculty!by!inviting!students,! instructors,!and!program!staff!to!collaborate!in!ways!that!enhance!all!of!our!experiences!at! Extension.!Whether!you’re!a!first4time!or!a!returning!instructor,!you’ll!find!staff!from!your!home! program!ready!to!help!and!guide!you!through!the!preparations!and!management!of!your!course.!In! addition,!staff!from!the!Faculty’s!Learning!Engagement!Office!(LEO)!are!available!to!answer!your! questions!and!supply!you!with!helpful!tips!and!interesting!ideas!for!stepping!up!your!teaching! game!and!facilitating!a!challenging!and!supportive!learning!environment!for!our!diverse!learners.! All!together,!as!a!community!of!learners!ourselves,!we!contribute!to!a!strong!and!just!society. Thank!you!for!contributing!your!time,!energy,!and!passion!to!teaching!at!the!Faculty!of!Extension,! and!I!wish!you!a!pleasant!and!successful!academic!year.!Join!us!throughout!2013!as!we!begin!our! second!year!of!Associate!Alumni!status,!participate!in!Homecoming!weekend,!welcome! international!learners,!and!develop!new!learning!opportunities. With!admiration!and!respect,!

!! Katy!Campbell,!PhD! Professor!and!Dean! Faculty!of!Extension,!University!of!Alberta! ! 3!

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Table of Contents Welcome! ................................................................................................................................... 1% The!Faculty!of!Extension!.............................................................................................................................................1% Vision!..........................................................................................................................................................................1% Mission!.......................................................................................................................................................................1% Values!.........................................................................................................................................................................1%

Message From the Dean ........................................................................................................... 3% I. General Information ............................................................................................................... 7% Faculty Contacts and Important Dates ................................................................................... 8% Faculty!of!Extension!....................................................................................................................................................8% Registration!Office!......................................................................................................................................................8% Other!Faculty!Phone!Numbers!..................................................................................................................................8% University!Closure!Dates!............................................................................................................................................9%

Emergencies and Security ...................................................................................................... 10% Fire!Alarm!...................................................................................................................................................................10% Medical!Emergency!...................................................................................................................................................15% Extension’s!Emergency!Contact!Tools!....................................................................................................................16% Security!Services!and!Safety!Escort!.........................................................................................................................16% Enterprise!Square!.......................................................................................................................................................17% Main!Campus!.............................................................................................................................................................17%

Instructor Perks and Services .................................................................................................. 18% Library!Cards!..............................................................................................................................................................18% Software!Discounts!....................................................................................................................................................18% Reduced!Registration!Fee!in!Faculty!of!Extension!Courses!................................................................................18% Learning!Engagement!Office!and!PD!Sessions!......................................................................................................18%

II. Course Information and Instructor Guidelines .................................................................. 19% A.% Preparing For Your Course ............................................................................................... 20% Resources!You!Need:!Your!CCID,!@ualberta.ca!email,!and!Bear!Tracks!...........................................................20% Scheduling!...................................................................................................................................................................20% Class!Schedule!..........................................................................................................................................................20% Substitute!Instructors!and!Guest!Lecturers!.............................................................................................................20% Audio!Visual!Requests!..............................................................................................................................................21% Smart!Classrooms!on!Main!Campus!........................................................................................................................21% Field!Trips!.................................................................................................................................................................21% Course!Materials!........................................................................................................................................................21% Syllabus!....................................................................................................................................................................21% Textbooks!..................................................................................................................................................................22% Instructor4Prepared!Course!Materials!....................................................................................................................23% Distributing!Course!Readings!..................................................................................................................................23%

B.% Managing Your Course .................................................................................................... 26% Course!Records!and!Administration!.......................................................................................................................26% Class!Roster!..............................................................................................................................................................26%

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Class!Attendance!Report!..........................................................................................................................................26% Class!Record!Report!(GradeQbook)!............................................................................................................................26% Withdrawal,!Audit,!Transfer!Deadlines!...................................................................................................................27% Communicating!with!Students!................................................................................................................................28% Grades!..........................................................................................................................................................................28% Grading!System!........................................................................................................................................................28% Using!Classrooms!......................................................................................................................................................29%

C.% End of Course and Post-Course ...................................................................................... 31% Student!Evaluations!...................................................................................................................................................31% Final!Examinations!....................................................................................................................................................31% Scheduling!Date,!Time!and!Facilities!for!Formal!Exams!.........................................................................................31% Exam!Invigilation!.....................................................................................................................................................31% Permitted!References!and!Aids!.................................................................................................................................31% Brief!Student!Absence!During!Exams!.....................................................................................................................31% Exam!Interruption!....................................................................................................................................................32% Final!Course!Grade!....................................................................................................................................................32% Official!Grade!Notification!.......................................................................................................................................33% Failing!Grades!..........................................................................................................................................................33% Grades!and!Appeals!..................................................................................................................................................34% Grade!Appeals!Procedures!........................................................................................................................................34% Retention!of!Student!Work!.......................................................................................................................................35% Graduation!Ceremony!...............................................................................................................................................35%

Important Policies .................................................................................................................... 36% Instructor!and!Student!Conduct!..............................................................................................................................36% Instructor!Conduct!...................................................................................................................................................36% Code!of!Student!Behaviour!.......................................................................................................................................36% Students!in!Distress!.................................................................................................................................................36% Field!Trips!.................................................................................................................................................................37% Recording!in!the!Classroom!.....................................................................................................................................37% Duty!to!Accommodate!Students!with!a!Disability!...............................................................................................37%

Instructor Checklists ................................................................................................................. 38% Pre4Course!...................................................................................................................................................................38% The!First!Class!Checklist!...........................................................................................................................................38% End!of!Course!.............................................................................................................................................................38% Post4Course!.................................................................................................................................................................38%

III. Faculty Contact Information .............................................................................................. 39% Faculty Contact Information ................................................................................................... 40% Learning!Engagement!Office!....................................................................................................................................40% Program!Offices!..........................................................................................................................................................40%

Appendix 1: “Don’t Cheat Cheatsheet” ................................................................................ 41% Appendix 2: Duty to Accommodate ..................................................................................... 43% Suggested!Language!for!Advising!a!Class!that!Recording!of!Lectures!has!Been!Permitted!..........................43% (

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I. General Information

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Faculty Contacts and Important Dates Faculty of Extension Enterprise!Square! 10230!Jasper!Avenue! Edmonton,!AB!T5J!4P6!

Registration Office Phone:!!! ! Office(Location:!!

780.492.3116! Main!Lobby,!Enterprise!Square!

Office(Hours:! September(1(to(April(30( Monday!to!Thursday!! 8:45!am!to!8:00!pm!(MT)! Friday! ! ! 8:45!am!to!4:30!pm!(MT)! Saturday! ! 8:45!am!to!12!noon!(MT)! Sunday!! ! Closed! ! May(1(to(May(31( Monday!to!Friday!! 8:15!am!to!7:00!pm!(MT)! Saturday!and!Sunday! Closed! ! June(1(to(August(31( Monday!to!Friday!! 8:15!am!to!4:00!pm!(MT)! Saturday!and!Sunday! Closed! ! We!follow!the!statutory!holiday!schedule.!

Other Faculty Phone Numbers Security((24hrs):!! Enterprise!Square! Main!Campus! !

780.428.1541! 780.492.5050!

Lost(and(Found:( Enterprise!Square! Main!Campus! !

780.428.1541! 780.492.5252!

Parking(Office:( ! ! Main!Campus!Only:!! 780.492.7275! IT(Support:( AICT!Classroom!Technology!Support!(CTS):! 780.492.3775! Helpdesk,!helpdesk@ualberta.ca:!! ! 780.492.9400!! (Live!Chat!&!Phone:!7:30!a.m.47:30!p.m.,!Mon4Fri)! ! ! 8!

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University Closure Dates The!Faculty!is!closed!for!all!Statutory!Holidays:! • •

New!Yearns!Day!! Family!Day!(3rd!Monday!in!February)!

Good!Friday!!

Easter!Monday!

Victoria!Day!

Canada!Day!

Heritage!Day!!

Labour!Day!

Thanksgiving!Day!

Remembrance!Day!!

Christmas!Day!through!to!New!Year’s!Day!

If!a!holiday!falls!on!a!weekend,!a!day!in!lieu!will!be!named!and!classes!will!not!be!held!that!day.! !

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Emergencies and Security IN!ANY!EMERGENCY!ALWAYS!CALL(911(FIRST! ENTERPRISE!SQUARE!SECURITY!CAN!BE!REACHED!AT!780442841541! The!EMERGENCY!RESPONSE!HANDBOOK!contains!all!of!Extension’s!guidelines!for!instructors! faced!with!emergency!situations.!You!can!obtain!a!copy!from!your!Program!Office!or!download!it! from!www.extension.ualberta.ca/emergencies.! !

Fire Alarm If!you!discover!fire!or!smoke:! •

Sound!the!alarm!by!pulling!the!closest!area!alarm!box.!

Immediately!evacuate!the!area!and!the!building,!proceeding!to!your!designated!muster4 point.!Do!not!attempt!to!extinguish!the!fire.!

! ENTERPRISE!SQUARE!and!102!St.!CENTRE!(Manulife!classrooms)!are!separate!buildings!and!have! different!evacuation!procedures!and!muster!points!(see!below).! An!alarm!in!either!Enterprise!Square!or!102!St.!Centre!will!trigger!fire!doors!to!drop!at!the!pedway,! and!access!between!buildings!will!be!cut!off.! ! If(the(fire(alarm(sounds(in(Enterprise(Square( Classrooms!included:!2Q167,!2Q173,!all!ConcourseQlevel!classrooms.! •

Faculty!of!Extension!policy!requires!that!you!immediately!evacuate!the!building!using!your! nearest!fire4exit!stairwell.!DO!NOT!use!pedways.!!

YOU!MUST!GUIDE!YOUR!STUDENTS!OUT!OF!THE!AREA.(Instructors!are!expected!to! keep!track!of!their!students!while!evacuating!and!to!ensure!no!one!leaves!the!group.!

Continue!evacuating!even!if!the!alarm!stops!ringing.!Do!not!attempt!to!re4enter!the!building! or!return!to!your!classroom.!

Proceed(to(the(designated(musterTpoint,(the(underground(pedway(tunnel(in(the( Bay/Enterprise-Square(LRT(station((see!map).!This!tunnel!is!on!the!same!level!as!the!ETS! ticket4dispensers,!one!level!above!the!LRT!platform.!!

In(a(building(evacuation(situation(the(LRT(pedway(tunnel(MUST(be(entered(from(the( sidewalk(entrances.!You!cannot!use!the!Atrium!escalator!to!get!into!the!LRT!station,!as! Concourse4level!access!will!be!cut!off!by!roll4down!fire!doors.!Everyone!must!exit!Enterprise! Square!and!use!a!sidewalk!LRT!entrance.!!

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Depending!on!your!exit4point,!Paladin!Security!will!direct!you!along!one!of!two!new! evacuation!routes!(see!map):! o

EVACUATION(ROUTE(A:!Exit!from!the!South!or!West!side!of!Enterprise!Square! (onto!103!St.!or!Jasper!Ave.)!use!the!sidewalk!LRT!entrance!closest!to!Enterprise! Square.!

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EVACUATION(ROUTE(B:!Exit!from!the!East!side!of!Enterprise!Square!(onto!102!St.,! close!to!Tim!Horton’s),!cross!Jasper!Ave.,!walk!1!block!west!and!use!the!sidewalk! LRT!entrance!closest!to!Canadian!Western!Bank!Place.!!

Re4count!your!students!upon!arrival!at!the!muster!point.!IMMEDIATELY!REPORT!ANY! MISSING!STUDENTS!TO!A!FIRE!WARDEN!OR!GARDA!SECURITY!OFFICER.(!

Follow!any!instructions!given!by!Fire!Wardens!or!security!officers!

Remain!at!the!muster!point!until!given!alternate!instructions!by!the!Chief!Fire!Warden!or! security!officers.!!

When!the!all4clear!signal!has!been!given!by!the!Chief!Fire!Warden!or!a!security!officer,! return!directly!to!your!classroom.!

! PERSONS(WITH(MOBILITY(DIFFICULTIES(( •

When!the!fire!alarm!sounds!in!Enterprise!Square,!elevators,!and!escalators!are!automatically! deactivated.!!

When!EVACUATING!FROM!THE!CONCOURSE!OR!2ND!FLOOR,!persons!with!mobility! difficulties!who!cannot!use!staircases!should!proceed!immediately!to!the!elevator!bay!for! assistance!from!Security.!DO!NOT!use!the!elevator.!Ask!a!colleague!or!passer4by!to!inform! Security,!or!telephone!Security!yourself!at!(780)!42841541,!to!notify!them!of!your!location.! Fire!Department!personnel!will!proceed!to!your!location!immediately!upon!their!arrival.!

! IF(YOU(HAVE(A(STUDENT(WITH(MOBILITY(DIFFICULTIES( •

If!possible,!your!entire!group!should!escort!that!student!to!the!elevator!bay!before! continuing!to!evacuate.!Someone!should!wait!with!the!person!with!the!mobility!difficulty,! but!you(should(continue(to(guide(the(larger(group(toward(the(muster(point.(You(must(also! inform(Security,(either(in(person(or(by(telephoning((780)(428T1541,(that(students(are( awaiting(assistance(by(the(elevator(bay.!

After!leaving!Enterprise!Square,!anyone!unable!to!use!LRT!staircases!should!use!Evacuation! Route!A,!regardless!of!their!exit4point,!in!order!to!access!the!LRT!elevator!and!descend!to!the! pedway!tunnel!level.!Then,!follow!steps!648,!above.!

Any!instructor!who!has!mobility!difficulties!or!knows!of!a!student!with!difficulties!that!may! prevent!them!from!using!staircases!during!an!evacuation!should!inform!their!Program! Coordinator.!

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Evacuating(Enterprise(Square(

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If(the(fire(alarm(sounds(in(102(St.(Centre(( Classrooms!included:!! 2Q901,!2Q907,!2Q916,!2Q917,!2Q922,!2Q923,!2Q926,!2Q938,!2Q948,!2Q957,!2Q958,!2Q970,!and!2Q976.! ! •

Faculty!of!Extension!policy!requires!that!you!immediately!evacuate!the!building!using!your! nearest!fire4exit!stairwell.!DO!NOT!use!pedways!unless!you!or!a!student!has!mobility! difficulties!(see!below).!

YOU!MUST!GUIDE!YOUR!STUDENTS!OUT!OF!THE!AREA.!Instructors!are!expected!to! keep!track!of!their!students!while!evacuating!and!to!ensure!no!one!leaves!the!group.!

Continue!evacuating!even!if!the!alarm!stops!ringing.!Do!not!attempt!to!re4enter!the!building! or!return!to!your!classroom.!

Proceed(to(the(designated(musterTpoint,(the(Extension(Gallery(space(in(the(Atrium(of( Enterprise(Square((see!map!below).(As!automatic!fire!doors!will!block!indoor!access,!you! must!use!fire!exits!stairwells!to!exit(102!St.!Centre!onto!102!St.!or!103!St.!sidewalks!and!reT enter!Enterprise!Square!from!outdoors!(see!map!below).!!

DO!NOT!block!access!to!the!building!by!congregating!near!any!doors.!

Follow!any!instructions!given!by!Fire!Wardens!or!security!officers.!!

Remain!at!the!muster!point!until!given!alternate!instructions!by!the!Chief!Fire!Warden!or! security!officers.!!

When!the!Chief!Fire!Warden!or!a!security!officer!has!given!the!all4clear!signal,!return!to!your! classroom.!

! PERSONS(WITH(MOBILITY(DIFFICULTIES(should!use!pedways!to!evacuate!to!Enbridge!Place!or! Manulife!Place!(see!map!below).!If!possible,!have!a!colleague!accompany!you.!If!possible,!telephone! Security!at!(780)!42841541!to!notify!them!of!your!location.! ( IF(YOU(HAVE(A(STUDENT(WITH(MOBILITY(DIFFICULTIES,(your!entire!group!should!escort! that!student!to!the!pedway!before!continuing!to!evacuate,!if!possible.!From!there,!someone!should! escort!people!with!mobility!difficulties!and!wait!with!them!at!a!secondary!muster!point,!but!you( should(continue(to(guide(the(larger(group(of(students(toward(the(principal(muster(point(in(the( Enterprise(Square(Atrium.(You(must(also!inform(Security,(either(in(person(or(by(telephoning( (780)(428T1541,(that(there(is(students(at(a(secondary(muster(point.! Any!instructor!who!has!mobility!difficulties!or!knows!of!a!student!with!difficulties!that!may!prevent! them!from!using!staircases!during!an!evacuation!should!inform!their!Program!Coordinator.! !

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Evacuating(102(St.(Centre( ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !

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Medical Emergency If!someone!becomes!ill!or!is!injured!and!requires!emergency!medical!assistance:! •

Call!911.!

DO!NOT!LEAVE!THE!INJURED!PERSON!ALONE.!Call!or!send!a!runner!to!inform!Enterprise! Square!security!(780442841541).!

Unless!you!are!trained,!do!not!attempt!to!render!first!aid!assistance!before!trained!responders! arrive.!(EXCEPTION:!Sudden!Cardiac!Arrest!–!see!below.)!

Do!not!attempt!to!move!an!injured!person!unless!they!are!in!immediate!danger.!

Comfort!the!person!with!reassurances!and!try!to!limits!others!entering!the!area.!

Send!someone!to!meet!the!medical!responders.!

Practice!precaution!–!try!to!protect!yourself!from!blood!and!bodily!fluids!that!may!be!present.!

Remain!to!provide!information!to!the!emergency!medical!responders!and!provide!assistance!if! required.!

Notify!the!Dean’s!Office!when!time!permits.!!

! In(case(of(Sudden(Cardiac(Arrest( •

Automated!External!Defibrillators!(AED)!may!be!used!by!anyone,!no!training!necessary,!to!deliver! electrical!stimulation!and!increase!chances!of!survival!until!first!responders!arrive.!!

There!are!two!AEDs!at!Extension:! o

Security!desk!in!Enterprise!Square!Atrium!

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Student!Lounge!area!in!102!St.!Centre!

! First(Aid(Kit(Locations( First!Aid!kits!available!to!anyone!in!an!emergency!situation!are!located!at:! •

Security!Desk!(main!floor)!

Registration!Office!(main!floor)!

Professional!Programs!(second!floor!outside!of!24230)!

Room!24301!(staff!lunch!room)!

Room!24217!(mail!room)!

Room!24903!(instructor!room!in!102!St!Centre)!

Room!L4014!(ESL!instructor!room)!

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Extension’s Emergency Contact Tools The!Faculty!of!Extension!has!a!number!of!resources!tools!through!which!to!inform!staff,!students,!and! other!visitors!of!any!emergency!situation.!These!include:! •

Fire!alarm!

PA!system!

Security!officers!

University!of!Alberta!emergency!notification!system!

Telephones!

Email!

In!an!emergency!situation,!the!Dean’s!Office,!in!conjunction!with!Enterprise!Square!Security!and! University!of!Alberta!Protective!Services,!will!use!the!tool(s)!most!appropriate!to!communicate!important! information!and!quickly!and!effectively!as!possible.! !

Security Services and Safety Escort Paladin!Security!staffs!the!Enterprise!Square!Security!Desk.!This!is!a!244hour!on4site!security!presence.!! The!Security!Desk!is!located!on!the!main!floor!of!Enterprise!Square!just!east!of!the!Registration!Desk.!You! can!also!contact!security!by!calling!780.428.1541.!! Enterprise!Square!has!approximately!30!cameras!located!in!hallways,!entrances,!and!exits!for!additional! safety.! ! Scheduling(a(Safety(Escort( Paladin!Security!staff!will!escort!staff!and!students!from!the!main!lobby!between!6:00!p.m.!and!11:00!p.m.,! weekdays!and!anytime!on!weekends.!This!service!is!available!for!a!one4block!radius!of!the!Enterprise! Square!Campus,!but!arrangements!for!further!escorts!can!be!made!with!security!staff!in!other!buildings!if! needed.! Escort!can!be!arranged!at!the!Security!Desk!on!the!main!floor!or!by!phone.!An!escort!will!be!provided!at! the!time!of!the!request;!no!prior!arrangements!are!necessary.! The!EMERGENCY!RESPONSE!HANDBOOK!contains!all!of!Extension’s!guidelines!for!instructors!faced! with!emergency!situations.!You!can!obtain!a!copy!from!your!Program!Office!or!download!it!from! www.extension.ualberta.ca/emergencies.!

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Parking! Enterprise Square There!are!numerous!parking!lots!available!in!the!downtown!area.!Two!lots!that!can!be!accessed!via!the! pedway!system!are!Manulife!Place!and!the!YMCA.!Manulife!Place!has!an!attendant!until!1:00!a.m.!and!the! YMCA!is!patrolled!regularly!(it!has!an!automated!ticket!dispenser).!Both!offer!reasonable!evening!and! weekend!rates44only!$2.00!for!the!evening!after!6:00!p.m.!and!$1.00!per!3!hours!on!the!weekend.!! Please!visit!our!website!for!an!interactive!map:!http://extension.ualberta.ca/contact/map/!! !

Main Campus Up4to4date!information!on!parking!rates!and!locations!across!campus!can!be!found!at! http://www.parking.ualberta.ca.!Reserved!lot,!afternoon!and!evening!permits!are!available!for!purchase! and!some!lots!also!allow!visitor!parking!charged!per!154minute!interval,!with!daily!maximums!between! $14.00!and!$15.00,!depending!upon!the!location.!Evening!and!weekend!rates!are!reduced!flat!rates,!of!$5.00! and!$6.00,!depending!on!the!lot!location.!The!Parking!Office!(Main!Campus!Only)!can!be!reached!at! 780.492.7275.! !

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Instructor Perks and Services Library Cards To!gain!access!to!the!University!of!Alberta!Library!resources,!we!recommend!The!Alberta!Libraries!(TAL)! card.!You!can!request!a!free!TAL!card!from!your!local!municipal!library,!which!gives!you!borrowing! privileges!at!all!University!of!Alberta!libraries.!The!TAL!card!remains!valid!as!long!as!you!are!a!member!in! good!standing!at!your!local!library.! Faculty!of!Extension!instructors!may!also!obtain!a!University!of!Alberta!Borrowerns!card.!Application!for!a! University!of!Alberta!Borrowerns!Card!may!be!made!at!all!University!of!Alberta!Library!service!desks.! Cards!are!issued!on!a!twelve4month!basis!and!may!be!renewed!if!there!are!no!fines!or!charges!on!the! clientns!record.!When!registering!for!a!library!card,!or!renewing!an!existing!card,!valid!photo!ID!with!a! permanent!address!such!as!a!driverns!license,!must!be!presented.!See:! http://guides.library.ualberta.ca/visitorsborrowing!!

Software Discounts As!an!instructor!at!the!Faculty!of!Extension!at!the!University!of!Alberta,!you!may!be!eligible!for!U!of!A!staff! discounts!on!selected!software,!including!software!available!through!the!Microsoft!“Work!at!Home”! program.!Instructors!paid!as!employees!of!the!U!of!A!may!wish!to!review!the!AICT!Product!Sales!website! for!more!information:!http://productsales.ualberta.ca.!Please!note:!Eligibility!will!be!determined!by!AICT! on!a!case4by4case!basis.!When!contacting!AICT!Product!Sales,!you!must!email!from!your!ualberta.ca!email! account.!

Reduced Registration Fee in Faculty of Extension Courses Instructors!presently!active,!or!active!in!the!twelve!months!preceding!a!course,!are!eligible!for!registration! discounts!of!up!to!50%!in!some!Faculty!of!Extension!courses.!Some!exceptions!and!conditions!apply.!Please! contact!your!program!office!for!information.!This!opportunity!is!only!available!for!current!instructors!and! cannot!be!applied!to!other!individuals.!

Learning Engagement Office and PD Sessions The!Learning!Engagement!Office!(LEO)!focuses!on!developing!courses!for!professional!and!lifelong! learning!through!instructional!design,!e4Learning!support,!and!instructor!professional!development.!The! LEO!team!provides!learning(design(and(delivery(support!throughout!the!instructional!development! process!and!course!life!cycle—for!online,!blended,!and!face4to4face!courses.! LEO’s!staff!includes!Instructional!Designers!and!e4Learning!Specialists,!all!of!whom!are!available!to!assist! you!with!almost!any!aspect!of!designing,!updating,!maintaining,!or!administering!your!course.!For!more! information!on!LEO!contact!information,!office!hours,!and!areas!of!expertise,!please!visit!the!LEO!website! at!http://extension.ualberta.ca/services/instructor4services/!! In!addition!to!services!available!throughout!the!year,!LEO!also!offers!a!variety!of!professional!development! sessions,!including!free!14hour!workshops,!delivered!six!times!per!year.!Workshops!in!2014415!will!take! place!in!October,!November,!January,!February,!March,!and!April.!Details!of!these!learning!opportunities! are!circulated!to!instructors!through!the!instructor!listserv!(email!leolearn@ualberta.ca!to!sign!up!if!you’re! not!receiving!messages)!and!are!available!on!the!LEO!website.! !

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II. Course Information and Instructor Guidelines

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A. Preparing For Your Course Resources You Need: Your CCID, @ualberta.ca email, and Bear Tracks All!University!of!Alberta!staff!and!instructors!are!issued!Campus!Computing!IDs!(CCID)!and! corresponding!ualberta.ca!email!accounts!and!are!required!to!use!their!ualberta.ca!email!accounts!for! email!correspondence!connected!to!university!business!and!teaching!activities.!! In!addition!to!email(access,!your!CCID!and!password!will!be!used!to!access!to!the!university’s!Bear(Tracks! service,!which!you!will!use!to!access!(and!update)!your!personal!information,!as!well!as!some!important! class4management!tools!(see!B.!MANAGING!YOUR!COURSE,!below).!You!will!also!use!your!CCID!and! password!to!gain!remote!access!to!the!library(digital(collections!and!to!log!in!to!eClass,!if!applicable.!Log! in!to!your!Ualberta.ca!email!account!at!http://apps.ualberta.ca/! ( Activating(your(CCID(( All!new!CCIDs!are!emailed!to!the!email!address!provided!by!you!to!your!Program!Office.!You(must( complete(steps(to(activate(your(CCID(before(it(can(be(used.!To!learn!more,!please!visit! http://www.extension.ualberta.ca/services/student4services/faq/#5!and!scroll!down!to!‘What!do!I!do!when!I! receive!my!CCID?’!You(will(be(able(to(log(into(Bear(Tracks,(your(email(account,(eClass,(etc.,(only(after( you(have(activated(your(CCID.!! ( Required(use(of(ualberta.ca(email(addresses(for(instructors( Instructors!are!to!use!their!ualberta.ca!email!accounts!for!all!email!communication!with!students.!This!is! important!to!ensure!compliance!with!legislation!such!as!the!Freedom!of!Information!and!Protection!of! Privacy!Act.!Therefore!University!information,!records,!and!correspondence!are!not!to!be! automatically!email!forwarded!to!non4university!accounts.!( Important!messages!are!periodically!sent!to!ualberta.ca!email!accounts.!It!is!the!responsibility!of!all! students,!applicants,!faculty,!instructors,!and!staff!to!ensure!that!they!are!able!to!receive,!access,!read,!and! act!upon!all!email!sent!via!official!email!lists!in!a!timely!fashion.! !

Scheduling Class Schedule Once!a!course!has!begun,!the!scheduled!meeting!times!may!be!altered!only!under!special!circumstances! and!with!the!unanimous!agreement!of!the!students!and!approval!of!the!Program!Office.!!

Substitute Instructors and Guest Lecturers If!you!plan!on!inviting!a!guest!instructor,!you!should!notify!your!Program!Office!no(less(than(1(week!prior! to!the!start!of!your!course.!In!some!cases,!your!Program!Office!may!offer!your!guest!a!parking!pass!and/or! small!tokens!of!gratitude.! In!the!event!you!absolutely!cannot!make!a!class!due!to!illness!or!emergency,!you!must(contact(your( program(office(to(request(or(arrange(for(a(substitute(instructor.(If!the!substitute!instructor!is!to!be!paid,! the!Program!Office!will!adjust!your!payment!accordingly.!If!no!substitute!can!be!found,!it!may!be!possible! to!reschedule!the!missed!class!at!a!later!date—this!must!be!done!in!conjunction!with!the!Program!Office.! !

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Audio Visual Requests Audio4video!equipment!requests!for!all!locations!must!be!submitted!to!your!program!office!between(2(and( 4(weeks!prior(to(the(beginning(of(a(course.!Please!contact!your!Program!Office!directly!to!find!out!their! policy!regarding!A/V!requests.! Please!note!that!all!classrooms!at!Enterprise!Square!are!Smart!Classrooms!equipped!with!podium! computer!(with!internet!access),!multi4media!projection/sound,!CD,!DVD,!and!videocassette!players!(see! below!for!more!details!about!classrooms).!!

Smart Classrooms on Main Campus If!you!are!teaching!at!main!campus!and!using!a!Smart!Classroom,!you!may!have!to!sign!out!a!key!for!the! instructorns!panel!and!code!from!any!Classroom!Technologies!Depot.!The!key!is!for!your!individual!use! only!and!cannot!be!shared!or!signed!out!to!other!users.!Contact!phone!numbers!and!hours!of!operation!for! the!depots!can!be!found!here:!http://www.aict4test.ualberta.ca/units/classroom4technologies/smart4 classrooms.!The!depot!in!the!Humanities!Centre!can!be!reached!at!780.492.3923.!

Field Trips If!you!would!like!to!take!your!students!off!University!of!Alberta!grounds!as!part!of!class!activity,!you!must! obtain!authorization!from!your!Program!Office!between!2(and(4(weeks(prior(to(the(beginning(of(a(course.! Please!see!below!for!further!documentation!you!are!responsible!for!in!advance!of!any!field!trips.! !

Course Materials Syllabus A-course-syllabus-must-be-given-to-each-student-in-every-course.-The-syllabus-identifies-thecourse-requirements-and-helps-establish-common-expectations-among-students-and-theinstructor.Prior!to!the!first!class,!instructors!will!be!given!a!copy!of!the!most!current!course!syllabus!or!an!empty! template!to!complete!(in!most!cases!this!will!be!in!electronic!form).!You!are!expected!to!review!the!syllabus! and,!if!necessary,!make!modifications!to!suit!your!teaching!style.!! At!the!beginning!of!each!course,!instructors!are!required!by!GFC!to!provide!a!course!outline!to!students! and!their!department!(or!Faculty!in!non4departmentalized!Faculties)!that!includes!the!following:! • • • • • • •

a!statement!of!the!course!objectives!and!general!content! a!list!of!the!required!textbooks!and!other!major!course!materials! a!list!of!any!other!course!fees!as!described!in!the!nStudent!Instructional!Support!Fees!Policyn!and! their!associated!costs! an!indication!of!how!and!when!students!have!access!to!the!instructor! the!distribution!of!weight!between!term!work!and!final!examination! identification!of!all!course!activities!worth!10%!or!more!of!the!overall!course!grade! whether!marks!are!given!for!class!participation!and!other!in4class!activities!as!well!as!the!weight!of! such!participation!

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! • •

• •

dates!of!any!examination!and!course!assignments!with!a!weight!of!10%!or!more!of!the!overall! course!grade! the!process!by!which!the!term!marks!will!be!translated!into!a!final!letter!grade!for!the!course.!The! process!must!be!consistent!with!the!University!of!Alberta!Assessment!Policy!and!accompanying! Grading!Procedure,!found!at!the!University!of!Alberta!Policies!and!Principles!Online!(UAPPOL)! website!at!www.uappol.ualberta.ca.! an!indication!of!how!students!will!be!given!access!to!past!or!representative!evaluative!course! material,!consistent!with!the!Access!to!Evaluative!Material!Procedure!of!the!Assessment!Policy,! found!at!the!University!of!Alberta!Policies!and!Procedures!Online!(UAPPOL)!website!at! www.uappol.ualberta.ca.! the!statement:!sPolicy!about!course!outlines!can!be!found!in!§23.4(2)!of!the!University!Calendars.! the!statement:!sThe!University!of!Alberta!is!committed!to!the!highest!standards!of!academic! integrity!and!honesty.!Students!are!expected!to!be!familiar!with!these!standards!regarding! academic!honesty!and!to!uphold!the!policies!of!the!University!in!this!respect.!Students!are! particularly!urged!to!familiarize!themselves!with!the!provisions!of!the!Code!of!Student!Behaviour! (online!at!www.governance.ualberta.ca)!and!avoid!any!behaviour!which!could!potentially!result!in! suspicions!of!cheating,!plagiarism,!misrepresentation!of!facts!and/or!participation!in!an!offence.! Academic!dishonesty!is!a!serious!offence!and!can!result!in!suspension!or!expulsion!from!the! University.s!

! Your!revised!syllabus!must!be!returned!to!your!Program!Office!for!review!and!approval!before!class! begins.!The!deadline!for!approval!varies,!and!it!is!important!that!you!verify!your!deadline!with!your! Program!Office.!Staff!from!your!Program!Office,!as!well!as!from!the!faculty’s!Learning!Engagement!Office,! are!available!to!help!you!develop!your!syllabus.!Please!contact!them!with!any!questions.! Note!that!course!description,!course!hours,!course!location,!and!learning!outcomes!cannot!be!altered! without!first!consulting!with!the!Program!Office.! One-of-the-most-frequent-reasons-students-give-for-dropping-out-of-a-course-early-in-theterm-is-that-they-don@t-understand-what-is-expected-of-them-and-that-they-perceive-theinstructor-to-be-unapproachable-for-clarification.-

Textbooks Textbooks!for!some!courses!have!been!selected!based!upon!Curriculum!Advisory!Committee! recommendations.!In!other!courses!and!seminars,!the!textbooks!will!be!selected!on!the!recommendation!of! the!instructor.!A!complimentary!desk!copy!may!be!ordered,!given!adequate!notice,!depending!on!the! publisher.! Textbooks-orders-are-placed-through-the-University-Bookstore-by-the-Program-Office.-Aminimum-of-six-(6)-weeks-is-required-to-ensure-that-the-textbooks-will-arrive-on-time.Special-orders-may-take-longer.! ! !

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! The!University!of!Alberta!Bookstore!orders!textbooks!from!the!publisher!or!distributor!and!sells!all! Extension!class!textbooks!(and!course!packages).!! Phone!the!Bookstore!at!780424841411!for!additional!information!regarding!their!hours!of!operation,!stock! on!hand,!and!mail!order!service.!! Students!can!order!orders!course!material!online!via!the!University!of!Alberta!Bookstore!website!and!pick! up!their!textbooks!at!Enterprise!Square.!Orders!can!also!be!placed!by!phone.!Orders!are!delivered!twice! weekly!(Tuesdays!and!Fridays)!to!the!Faculty!of!Extension!Student!Services!Office.!Students!will!need!to! specify!“Campus!Mail”!as!the!shipping!option!and!include!the!Enterprise!Square!address!with!postal!code.! Shipping!time!is!approximately!three!business!days.!Students!will!be!required!to!show!ID!when!picking!up! books.!Please!note!that!this!is!a!new!process!in!2013414!and!may!be!adjusted.!! Faculty!of!Extension! 14001!4!10230!Jasper!Ave!NW! Edmonton!AB!!T5J!4P6! Textbooks!can!also!be!shipped!to!an!off4campus!address!for!a!service!fee.!! Textbooks!are!not!included!in!the!registration!fee!for!courses.!! Students!will!receive!a!list!of!required!or!recommended!textbooks!with!their!Student!Confirmation!of! Registration!and!information!packages.! If!instructor4support!materials!are!available!(textbooks!and!related!instructor!manuals,!slideshows,!student! manuals,!etc.),!the!Program!Office!may!arrange!access.! Please!call!your!Program!Office!at!least!three!(3)!months!prior!to!course!commencement!to!arrange!review! of!any!new!course!materials.!

Instructor-Prepared Course Materials Copyright!laws,!policies,!guidelines,!and!requirements!can!change!during!the!academic!year.!The! following!information!is!current!and!in!effect!at!the!time!of!this!handbookns!production.!Always!consult! with!www.copyright.ualberta.ca!for!the!most!up4to4date!information.!Please-note:!The!information! provided!within!this!handbook!is!not!legal!advice.!Consult!with!a!lawyer!should!you!require!legal! assistance!or!advice. For-further-and-the-most-upJtoJdate-information-on-copyright,-copyright-policies,-and-forall-questions-related-to-the-use-copyrighted-materials,-always-consult-the-University-ofAlberta’s-Copyright-office-at-http://www.copyright.ualberta.ca-and-copyright@ualbert.ca.--

Distributing Course Readings Required Course Readings Acquiring!required!course!readings!can!be!done!in!several!ways.!If!no!prior!permission!authorizes!the! distribution,!then!permission!from!the!copyright!owner!may!be!required.!! ! Contact!the!University!Copyright!Office!at!copyright@ualberta.ca!if!you!are!uncertain!whether!the!material! can!be!handed!out!for!use!in!the!classroom.!! !

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! Options for Access •

If!the!library!has!already!licensed!the!material!for!use!in!electronic!format!or!the!material!is! available!on!the!open!web,!provide!students!with!links!so!they!access!the!original.!Faculty!of! oExtension!students!registered!in!courses!that!lead!to!a!credential!will!have!access!to!the! library’s!electronic!materials.!Consider!using!the!Library’s!Reading!List!service!to!help!with! this!process.!!

• oConsider!adopting!a!textbook!for!your!course.!Contact!your!Program!Office!for!assistance.!! • oLink!to!content!that!is!freely!available!on!the!open!web.! •

Distribute!to!students!in!a!format!of!your!choice!once!permission!has!been!acquired!(see! http://www.copyright.ualberta.ca).!

o

! OPEN ACCESS, LICENSED OR SUBSCRIPTION-BASED LEARNING RESOURCES You!may!be!able!to!use!material!that!is!pre4authorized!for!educational!use!under!a!licence,!subscription,!or! other!contractual!permission.!Review!terms!for!conditions!and/or!limitations.!Examples!of!licensed! resources!that!may!be!available!for!educational!use!include:!! • • • • •

Creative!Commons!licence!(see:!http://creativecommons.org);! online!collections!available!for!free!(i.e.!Open!Access!Repositories);! collections!licensed!for!use!by!the!University!of!Alberta!(e.g.!ARTstor!digital!image!library);! personal!or!institutional!subscriptions!(e.g.,!Photos.com);! publisher4issued!licence!that!accompany!the!textbook!you!are!using!(e.g.!“for!classroom!use”!likely! means!you!have!permission.)!

DUPLICATION OF READINGS ONCE PERMISSION HAS BEEN ACQUIRED Once!permission!has!been!acquired,!materials!must!be!submitted!ready!for!duplication,!either!in!paper!or! digital!format!(Word!or!PDF).! All-instructorJprepared-materialsJJsuch-as-modifications-to-the-course-syllabus-andstudent-handout-materialsJJmust-be-submitted-to-your-Program-Office-at-least-four-(4)weeks-prior-to-course-commencement.As!courses!progress,!a!limited!amount!of!supplemental!material!may!be!duplicated!as!time!permits.!These! materials!should!be!submitted!at!least!two!weeks!before!they!are!needed.! Duplicated!course!materials!can!be!picked!up!at!your!Program!Office,!located!in!Enterprise!Square!during! office!hours.!If!you!are!unable!to!pick!up!during!the!day,!please!discuss!alternate!arrangements!with!the! Program!Staff.! If!you!provide!students!with!additional!course!handouts,!please!provide!a!copy!to!the!Program!Staff!before! the!end!of!each!course.!For!last4minute!or!after4hours!copying,!instructors!may!use!the!pay4copier!located! on!the!main!floor!of!Enterprise!Square,!adjacent!to!the!Bookstore.!Copy4cards,!good!only!for!this!machine,! can!be!purchased!at!the!Registration!Desk.!We(cannot(reimburse(instructors(for(the(cost(of(copying(that(is( done(without(prior(permission,(and(lastTminute(copying(should(not(exceed(roughly(10(pages.(

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! Have-You-Considered-Electronic-Resources?-The-Faculty-of-Extension-is-proud-to-hold-environmental-sustainability-as-one-of-its-corevalues-and-encourages-all-instructors-to-engage-in-sustainable-practices-whenever-possible.When-making-decisions-about-texts-and-materials-for-your-course,-please-consider-whetherprinting-is-necessary.-You-can-ask-your-Program-Office-about-using-reliable-public-Internetsites-(industry,-professional-associations,-government)-as-a-source-for-electronic-readingsfor-your-students.-( REMEMBER:!All!instructors!will!comply!with!the!federal!copyright!law!as!set!out!in!the!Copyright!Act! (Canada).!Use!of!copyrighted!materials!for!instruction!may!be!covered!by!an!educational!exception,!fair! dealing,!or!a!licence!that!authorizes!the!use.!Otherwise,!no!copyrighted!materials!will!be!reproduced! and/or!distributed!in!any!form!for!use!in!Faculty!of!Extension!courses,!programs,!or!publications!without! the!consent!of!the!copyright!owner.!!If!you!have!any!questions,!please!talk!to!your!Program!Office.!

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B.

Managing Your Course

The-instructions-presented-here-apply-to-all-courses-offered-by-the-Faculty-of-Extension.However,-your-Program-Office-may-require-additional-or-modified-actions-on-your-part.-

Course Records and Administration At!the!beginning!of!each!course!your!Program!Office!will!provide!you!with!some!or!all!of!the!following,! either!in!electronic!or!paper!form:! 1. Class!Roster! 2. Class!Attendance!Report! 3. Class!Record!Report!(Grade4book)! !

Class Roster The!Class!Roster!is!your!official!student!list,!providing!important!student!information!such!as!ID!number! and!program.!Updates!to!the!Class!Roster!will!be!provided!to!you,!and!can!be!requested!as!needed!from! the!Program!Assistant.!! In!accordance!with!FOIPP!regulations,!Class(Rosters(are(not(to(be(distributed(to(the(students.!Sharing!of! student!information!may!only!occur!with!written!approval!of!all!students!concerned!and!may!require!prior! assessment!by!the!University!of!Alberta’s!Information!and!Privacy!Office.! Please-verify-that-all-students-in-attendance-are-on-the-Class-Roster.-If-there-are-studentswho-are-not-on-the-Class-Roster,-please-advise-the-Program-Office-as-soon-as-possible.!

Class Attendance Report The!Class!Attendance!Report!is!typically!supplied!in!courses!for!which!attendance!is!formally!recorded.! (Your!Program!Office!will!notify!you!of!the!requirement!if!necessary.)!However,!it(is(highly(recommended( that(instructors(maintain(some(kind(of(attendance(record.(The!attendance!record!may!be!important!in!the! event!of!a!student!appeal!or!complaint.!A!current!attendance!list!is!also!important!in!the!event!of!forced! evacuation!of!the!classroom!due!to!an!emergency.!Updates!to!the!Class!Attendance!Record!can!be! provided!as!needed.!

Class Record Report (Grade-book) If!your!course!involves!formal!assessments!(i.e.!students!are!graded),!you!will!be!provided!a!Class!Record! Report!(also!called!the!course!grade4book)!to!complete,!either!in!printed!or!electronic!form.!Instructors!are! required!to!maintain!a!record!of!all!the!marks!(raw!scores)!awarded!to!each!student!for!each!evaluation!

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! (assignments,!mid4term!exam,!participation,!final!exam,!etc.).!These!marks!are!used!to!evaluate!student! achievement!and!performance!as!well!as!to!determine!the!studentns!final!course!grade.! Some!of!the!grades!you!may!be!asked!to!track!using!the!Class!Record!Report/Gradebook!include:! 1. Assignments(and(Exams:!Each!assessment!completed!by!each!student!(projects,!papers,! reports,!assignments!and!mid4term!exams)!should!be!assigned!a!labeled!column!in!the!Class! Record!Report.!The!percentage!weighting!for!each!evaluation!should!also!be!indicated!at!the!top!of! the!respective!column.!(Note:!University!policy!states!that!all!assignments/exams!worth!10%!or!more!of! the!overall!course!grade!must!be!noted!in!the!Course!Syllabus).!! 2. Participation(Grade:!This!is!optional!and!your!Program!Office!may!have!further!instructions!on! how!to!apply!it.!If!a!participation!grade!counts!towards!the!final!grade,!the!weighting!and!how! participation!is!to!be!assessed!must!be!stated!in!the!syllabus.! 3. Hours(Attended(&(Recommendations:!This!is!optional!and!your!Program!Office!may!have!further! instructions!on!how!to!apply!it.! 4. Final(Exam(Mark:!If!your!course!includes!an!official!Final!Exam,!that!grade!should!be!recorded! here.! 5. Final(Mark:!This!column!is!used!to!record!the!final!mark!as!calculated!from!the!weighted!raw! scores!or!percentages!of!all!of!the!assignments!and!examinations!in!the!course.! 6. Final(Grade:!Use!this!column!to!record!the!final!letter!grade.!Note:!If!recording!grades!electronically! via!eClass,!you!will!be!unable!to!record!a!final!letter!grade.!!Rather,!when!you!export!your!Gradebook!to!a! Bear!Tracks!compatible!file!at!the!end!of!term,!eClass!will!automatically!calculate!letter!grades!for!each! student!and!record!them!in!the!exported!spreadsheet.!For!more!details,!please!see!http://goo.gl/T3E1eu! The!Class!Record!Report!provides!a!series!of!columns!to!record!the!various!marks!and!final!grade!assigned! to!each!student.!Using!the!Record!Report,!the!Program!Office!should!be!able!to!reconstruct!studentsn!final! grades.!This!will!assist!Program!Staff!in!dealing!with!student!inquiries.! !

Withdrawal, Audit, Transfer Deadlines Any!student!wishing!to!withdraw!from!a!course!or!transfer!to!audit!status!before!completion!must!either! use!Bear!Tracks!or!contact!the!Extension!Registration!Office!to!cancel,!drop,!or!withdraw.!Students!and! instructors!are!advised!to!review!http://www.extension.ualberta.ca/register/policies.!! Non4attendance!does!not!constitute!notice!of!withdrawal!from!a!course.!If!students!choose!to!withdraw! from!a!course,!they!must!the!Registration!Office!and!submit!a!written!withdrawal!request.! Program-office-staff-will-communicate-all-withdrawal,-audit,-and-transfer-deadlines-foryour-specific-class-section-with-you.-As-the-instructor,-please-share-these-dates-with-thestudents-during-the-first-class.-For-current-Faculty-withdrawal,-transfer,-and-refundpolicies,-please-see:-http://www.extension.ualberta.ca/register/policies/--

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Communicating with Students Anyone!registered!in!a!course!at!the!Faculty!of!Extension!receives!an!@ualberta.ca!email!address.!It!is! University!of!Alberta!policy!that!all!email!correspondence!with!students!be!sent!to!their!@ualberta.ca!email! address.!As!well,!instructors!are!to!use!their!ualberta.ca!email!accounts!for!all!email!communication!with! students.!This!is!important!to!ensure!compliance!with!legislation!such!as!the!Freedom!of!Information!and! Protection!of!Privacy!Act.!Therefore!University!information,!records,!and!correspondence!are!not!to!be! automatically!email!forwarded!to!non4university!accounts.!! Since-this-is-a-new-policy,-please-take-a-moment-to-tell-your-students-about-it-at-thebeginning-of-your-course.! Please!ensure!that!when!emailing!students,!you!always!use!their!@ualberta.ca!email!address!(the!only! exception!is!if!you!are!sending!messages!through!eClass!or!replying!to!a!student’s!email).!This!is!easiest!to! do!by!logging!into!Bear!Tracks,!from!where!you!can!email!individual!students,!groups,!or!your!entire!class! at!once!(see!Resources!You!Need!section!in!this!handbook,!which!also!explains!how!you!can!access!your!own! @ualberta.ca!email!account).!Students!are!responsible!for!checking!their!@ualberta.ca!email!account! regularly.!

Grades Grading System The!assignment!of!grades!is!the!responsibility!of!the!course!instructor.!University!policy!regarding! evaluation!procedures!and!grading!systems!is!defined!in!the!Academic!Regulations!listed!in!§23.4!of!the! University!Calendar,!which!can!be!found!at!http://www.registrar.ualberta.ca/calendar/Regulations4and4 Information/Academic4Regulation/23.4.html.!! The!following!table!provides!information!about!the!meaning!of!letter!grades!used!in!undergraduate!and! graded!continuing!education!courses:! Descriptor!

Letter!Grade!

Grade!Point!Value!

Excellent!

!A+! !A! !A4! !B+! !B! !B4!! !C+! !C! !C4! !D+! !D! !F!

4.0! 4.0! 3.7! 3.3! 3.0! 2.7! 2.3! 2.0! 1.7! 1.3! 1.0! 0.0!

Good!

Satisfactory!

Poor! Minimal!Pass! Failure!

*These!descriptors!above!to!continuing!education!and!undergraduate!courses!using!alpha!grades.! Graduate!courses!use!an!alternative!descriptor!set.! !

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! Courses!that!are!graded!using!the!“completed!requirements”!criteria!use!the!following!grades!and! remarks:!! Final!Grades! Description! CR!

completed!requirements,!no!grade!point!value!assigned!

NC!

failure,!no!grade!point!value!assigned!

! Note:!A!complete!list!of!current!final!grades!and!remarks!can!be!found!§23.4!of!the!University!Calendar.! The!following!table!presents!an!approximate!guide!for!understanding!the!relationship!between!percentage! grades!and!letter!grades!for!your!reference.!Whether!you!use!this!table!of!another!means!of!translating! grades!into!a!final!letter!grade,!you!must!ensure!that!the!syllabus!includes!information!about!the!process!by! which!the!term!marks!will!be!translated!into!a!final!letter!grade!for!the!course.!The!process!must!be! consistent!with!the!University!of!Alberta!Assessment!Policy!and!accompanying!Grading!Procedure,!found! at!the!University!of!Alberta!Policies!and!Principles!Online!(UAPPOL)!website!at!www.uappol.ualberta.ca.! ! A+!

A!

A4!

86!–!100%! 964 100!

914 95!

B+!

B!

B4!

72485%! 864 90!

814 85!

774 80!

C+!

C!

C4!

60471%! 724 76!

694 71!

644 68!

D+!

D!

50459%! 604 63!

55459!

50454!

F!

Letter!Grade!

<50%!

%!range!

<50!

!

Using Classrooms Door-keyJcode-access-to-classrooms:!In!order!to!gain!access!to!Faculty!of!Extension!classrooms!and!labs,! instructors!must!request!an!up4to4date!key4code!(to!be!entered!into!the!new!keypad!locks!on!all!Extension! rooms).!Please!keep!in!mind!the!following:! • • •

Instructors!can!get!codes!from!the!program!office! Do!not!share!your!code!with!others!(including!students)! Codes!will!change!periodically,!so!be!sure!to!get!the!most!up4to4date!code!in!advance!of!your! course.!

If!you!require!a!specific!room!configuration!for!your!course!please!make!this!request!through!your! Program!Office.! The!following!equipment!is!always!available!in!all!Enterprise!Square!Smart!Classrooms!without!prior! arrangement:!! • • • • • • •

podium!computer!with!USB!port,!CD/DVD!drive!and!internet!access! multimedia!data!projector!with!speakers!(connected!to!podium!computer)! integrated!CD/DVD!player! integrated!VHS!cassette!player! overhead!projector! wireless!microphone! 1!paper!flip4chart!

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! ! You!have!also!the!option!of!plugging!your!own!laptop!into!the!podium!using!a!VGA!cable!(available!in!all! classrooms),!should!you!wish!to!use!the!projector!and!sound4system!in!that!manner.!If!you!are!using!a!Mac! laptop!please!book!the!appropriate!adapter!through!your!Program!Office.! ! You!can!also!arrange!to!have!any!of!the!following!items!set!up!in!your!classroom!by!specialists!from!the! University’s!AICT!department:! • • • • • • • • • • •

Additional!Flip!Charts!! Screen!(Portable)! Document!Camera!(Video!Visualizer)! 16mm!Film!Projector! Digital!Video!Camera! Slide!Projector!and!carousel! Laser!Pointer!(PowerPoint)!! CD/Cassette!Recorder! Lectern!(stand4up)!! ! Lecternette!(built!in!microphone)!! Video!Recording!(Camera,!VCR,!Monitor,!Tripod)!

! These!items!can!only!be!booked!by!your!Program!Office,!at!your!request!and!with!at!least!2T4(weeks’( notice.! If!you!have!any!difficulties!with!classroom4technology!(computer,!projector,!video,!etc.)!please!phone!AICT! Classroom!Technology!Support!(CTS)!at!780.492.3775!(Enterprise!Square).!This!number!is!also!posted!on! the!podiums!in!every!Smart!classroom.!CTS!staff!are!on4site!from!7am48pm!and!can!quickly!resolve!any! normal!equipment4related!difficulties.!If!you!are!unable!to!contact!AICT!Classroom!Support!staff,!call!the! AICT!Helpdesk!at!780.492.9400!(Main!Campus).!! If!there!are!classroom4related!difficulties!in!Enterprise!Square!(temperature,!noise,!etc.),!you!can!contact! Program!Staff!until!4!p.m.!After!4!p.m.,!contact!the!ClikFix!service!offered!by!Bentall!Real!Estate!Services!at! 1.866.254.5349,!or!online!at!www.clikfix.com.! Please!ensure!you! • • •

erase!the!whiteboards!in!your!classroom!at!the!end!of!each!session! lock!your!classroom!during!breaks!and!at!the!end!of!the!class!to!ensure!valuables!are!secure! encourage!students!to!clean!up!after!themselves!at!the!end!of!class!by!putting!their!recyclables!and! garbage!in!the!containers!provided.!

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C. End of Course and Post-Course Student Evaluations In!2013414!the!Faculty!of!Extension!transitioned!to!an!online!evaluation!process.!Students!will!be!asked,!via! email,!to!electronically!complete!an!evaluation!towards!the!end!of!every!course.!Please!encourage!your! students!to!check!their!email!accounts!and!complete!the!evaluations.!!! Instructors!will!receive!a!summary!of!the!Student!Course!Evaluation!as!soon!as!possible!after!the! conclusion!of!the!course.!Grades!must!be!submitted!before!the!Student!Course!Evaluation!Summary!will! be!sent!to!the!instructor.! ! You-may-find-it-useful-to-conduct-informal-student-surveys-once-or-a-few-times-throughoutthe-term,-in-order-to-get-feedback-from-students-that-you-can-use-to-improve-the-courseimmediately.-Instructional-Designers-with-the-faculty’s-Learning-Engagement-Office-areavailable-to-help-you-design-and-implement-such-informal-surveys-any-time.-

Final Examinations Scheduling Date, Time and Facilities for Formal Exams If!your!course!involves!a!formal!final!examination,!your!Program!Office!may!ask!you!to!schedule!the! examination!during!class4time!(usually!on!the!final!day!of!class)!OR!arrange!the!scheduling!and!inform! you!of!the!details.!Make!sure!to!follow!up!with!your!Program!Office!if!you!aren’t!certain.!

Exam Invigilation In!most!program!units,!instructors!are!responsible!for!invigilation!of!their!own!final!examinations.!In!order! to!be!vigilant,!please!review!the!Office!of!Student!Judicial!Affairs!recommendations!for!preventing! cheating!on!tests,!http://www.osja.ualberta.ca/Instructors/PromotingIntegrity/PreventingMisconduct.aspx.! Additionally,!please!familiarize!yourself!with!the!following!university!policies!regarding!potential! difficulties!during!a!formal!examination.!

Permitted References and Aids Only!technology!that!explicitly!authorized!by!an!instructor!(e.g.!calculators)!is!permitted!during!exams.! The!University!Calendar!indicates!that,!“the!use!of!unauthorized!personal!listening,!communication,! recording,!photographic!and/or!computational!devices!is!strictly!prohibited”!(University!Calendar!S! 23.5.1(2)).!All!phones!must!be!stowed!before!exams!commence.!!

Brief Student Absence During Exams Students!who!need!to!visit!the!washroom!during!an!exam!must!leave!their!papers!in!the!custody!of!a! supervisor!and!retrieve!it!upon!return!(University!Calendar!S!23.5.3).! ! !

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Exam Interruption Instructors!should!be!aware!of!the!University!of!Alberta’s!Academic!Regulations!for!Examinations,! especially:!! If!a!student!becomes!incapacitated!because!of!illness!or!receives!word!of!domestic!affliction!during!the! course!of!an!exam,!he!or!she!should!report!at!once!to!the!Supervisor,!hand!in!the!unfinished!paper,!and! request!that!it!be!cancelled.!Thereafter,!if!illness!is!the!cause,!the!student!may!go!directly!to!the!University! Health!Centre!or!other!medical!practitioner!so!that!any!subsequent!application!for!a!deferred!exam!may!be! supported!by!a!medical!note.!If!a!student!chooses!to!provide!a!medical!note,!the!University!of! Alberta!Medical!Statement!Form!may!be!downloaded!from!the!Online!Services!section! of!www.registrarsoffice.ualberta.ca.!Medical!notes!cannot!be!required.!Alternatively,!students!may!provide! supporting!documentation!by!way!of!a!form!from!the!student’s!Faculty!or!a!statutory!declaration.!In!cases! other!than!illness,!adequate!documentation!must!be!provided.! a.! For!final!exams,!the!student!must!provide!documentation!and!apply!to!their!Faculty!for!a!deferred! exam!within!two!working!days!following!the!cancelled!final!exam!or!as!soon!as!the!student!is!able,! having!regard!to!the!circumstances!underlying!the!cancellation.!Students!should!consult!their!Faculty! for!detailed!information!on!requirements.!Also!see!§!23.3(2)!of!the!University!Calendar!for!details.! b.! For!other!exams,!instructors!may!use!their!discretion!to!request!supporting!documentation.!The!student! must!contact!the!instructor!within!two!working!days!of!the!exam!or!as!soon!as!the!student!is!able,! having!regard!to!the!circumstances!underlying!the!cancellation!and!present!supporting!documentation! to!the!instructor!if!requested.! Should!a!student!write!an!exam,!hand!in!the!paper!for!marking,!and!later!report!extenuating!circumstances! to!support!a!request!for!cancellation!of!the!paper!and!for!another!exam,!such!request!will!not!be! entertained.!Any!student!who!requests!a!cancellation!of!their!paper!and!subsequently!applies!for!or!obtains! an!excused!absence!by!making!false!statements!will!be!liable!under!the!Code!of!Student!Behaviour.! For!more!information,!please!see!the!Academic!Regulations!for!Examinations,!listed!in!§23.5!of!the! University!Calendar.! In!the!event!an!exam!is!interrupted!by!an!emergency,!the!exam!supervisor!should!instruct!students!to! bring!their!exams!with!them!when!exiting!the!building.!At!the!first!safe!opportunity,!the!supervisor!should! collect!all!exams!and!retain!them!until!students!can!resume!writing.!If!continuing!the!exam!in!the!same! sitting!is!impossible,!the!supervisor!should!advise!the!instructor,!who!should!contact!the!Program!Office! for!further!instructions!regarding!rescheduling,!cancellation!or!other!options.!

Final Course Grade University!policy!regarding!evaluation!procedures!and!grading!systems!is!defined!in!the!Academic! Regulations!listed!in!§23.4!of!the!University!Calendar,!which!can!be!found!at! http://www.registrar.ualberta.ca/calendar/Regulations4and4Information/Academic4Regulation/23.4.html.!! !

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! Please-take-special-note-of-§23.4-the-Grading-Systems-webpage,-which-specifiesinformation-required-in-all-course-outlines-provided-to-students.! Primary!instructors!assigned!to!classes!in!Campus!Solutions!are!required!to!upload!final!course!grades!and! supporting!grade!documentation!electronically,!using!the!Instructor!Self4Service!available!in!Bear!Tracks! (http://www.extension.ualberta.ca/services/instructor4services/bear4tracks4for4instructors/).!To!guide! instructors!through!this!eGrading!process,!the!Learning!Engagement!Office!has!developed!a!set!of! tutorials,!all!of!which!can!be!found!at!https://sites.google.com/a/ualberta.ca/extension4instructor4elearning4 resources/instructor4handbook/about4grades/electronic4grades4submission.!!Should!instructors!require! support!for!this!eGrading!process,!both!the!Extension!Registration!Office!and!IST!Helpdesk!will!be! available!for!assistance.!Instructors!who!do!not!have!access!to!Instructor!Self4Service!in!Bear!Tracks!should! contact!their!programming!unit.!! The!deadline!for!submission!of!final!course!grades!and!supporting!grade!documentation!is!four!weeks! following!the!due4date!of!the!final!course!assessment,!as!stated!in!the!course!syllabus.!

Official Grade Notification After!verification!by!the!Program!Office!and!Dean’s!Office,!an!official!statement!of!final!course!grades!is! made!accessible!to!students!via!Bear!Tracks.!Official!transcripts!can!be!ordered!via!Bear!Tracks!as!well.!! Students!can!access!and!print!their!final!grades!only!through!Bear!Tracks,!an!online!service!provided!to! University!of!Alberta!students.!(To!log!into!Bear!Tracks,!visit!http://www.beartracks.ualberta.ca.!To!learn! more!about!Bear!Tracks!and!your!CCID!please!visit!http://www.extension.ualberta.ca/beartracks.)!! Any!other!edition!or!statement!of!a!final!grade!should!be!considered!unofficial,!including!those!released!in! eClass!or!by!other!means.!Do(not(inform(students(of(their(final(course(letter(grade(in(person(or(through( eClass.(( In!the!rare!event!access!is!not!available,!students!may!request!a!hard!copy!through!the!Program!Office.! Program!Offices!will!not!release!grades!over!telephone!under!any!circumstance.!Students!who!would!like! to!receive!an!email!notification!when!final!grades!are!available!can!sign!on!to!Bear!Tracks!and!visit!the! Grades!section.!Final!course!grades!are!made!available!to!students!within!6!weeks!of!the!due4date!for!the! final!course!assessment,!as!specified!in!the!course!syllabus.!!

Failing Grades Students!will!receive!a!failing!grade!under!the!following!conditions:! •

if!the!student!has!failed!to!meet!the!course!requirements!at!the!required!standards!stipulated!by!the! course!instructor,!e.g.!the!student’s!aggregate!grade!on!submitted!assignments!is!lower!than!the! minimum!passing!grade!for!the!course;!

if!the!student!has!failed!to!withdraw!from!the!course.!Non4attendance!does!not!constitute!notice!of! withdrawal!from!a!course.!If!the!student!chooses!to!withdraw!from!a!course,!the!student!must!contact! the!Faculty!of!Extension!Registration!Office!and!submit!a!written!withdrawal!request.!

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Grades and Appeals The!assignment!of!grades!is!the!responsibility!of!the!course!instructor.!Students!are!advised!that!any! concerns!regarding!grades!should!first!be!discussed!with!the!instructor.!If!the!problem!is!not!resolved,! students!may!consult!the!Faculty!of!Extension!regulations!regarding!grade!appeals.!The!Faculty!of! Extension!has!developed!procedures!in!order!that!learners!who!encounter!concerns!and!problems!related! to!academic!standing,!learning!assessment/grades,!program!requirements,!or!other!matters!may!have!them! reviewed!equitably!and!expeditiously.!Copies!of!these!procedures!can!be!obtained!from!the!Office!of!the! Dean!at!24240!Enterprise!Square,!10230!Jasper!Avenue,!phone!(780)!49242681.!

Grade Appeals Procedures These(are(some(‘highlights’(of(the(appeals(procedures,(intended(only(for(your(quick(reference.!The!full! policy!and!procedures!document!can!be!found!in!PDF!format!on!the!Faculty!of!Extension!website!at! http://www.extension.ualberta.ca/appeals.!! 1. A!student!wishing!to!appeal!an!academic!decision!about!a!mark!received!on!a!learning!assessment,! examination!or!about!the!final!grade!on!a!course!must!first!attempt!to!resolve!the!complaint!with! the!instructor!concerned.!Appeals!should!be!made!through!email,!and!the!Program!Office!should! be!notified!as!early!as!possible!in!the!exchange.! 2. In!the!case!of!a!complaint!about!a(mark(on(an(assignment(or(exam,(the!student!shall!consult!the! instructor!within!five!(5)!business!days!of!the!date!of!return!of!the!marked!assignment!or!of!email! notification!of!the!released!mark.!Appeals!should!be!made!through!email,!and!the!program!office! should!be!notified!as!early!as!possible!in!the!exchange.!In!the!case!of!a!complaint!about!a(mark(on( an(assignment(or(an(exam(other(than(a(final(project(or(final(exam,(the!instructor’s!decision!is! final.! 3. In!the!case!of!a!complaint!about!a(mark(on(a(final(project(or(final(exam(and(the!student!and! instructor!are!unable!to!resolve!the!complaint,!the!student!may!informally!appeal!to!the!program! director.!An!informal!appeal!must!be!made!in!writing!within!five!(5)!business!days!of!the! instructor’s!decision.! 4. In!the!case!of!a!complaint!about!a!final(grade,!the!student!shall!consult!the!instructor!within!ten! (10)!business!days!of!the!date!the!final!grade!is!posted.!! 5. If!the!student!is!not!satisfied!with!the!results!of!the!informal!process!for!resolving!a!complaint! about!a!mark!on!a!final!exam!or!the!final!grade,!the!student!may!launch!a!formal!appeal.!An!appeal! must!be!made!no!more!than!five!(5)!business!days!from!the!instructor’s!response!to!the!grievance! or!the!student’s!receipt!of!the!decision!on!reappraisal.!

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Retention of Student Work All!projects,!assignments,!essays,!etc.,!should!be!returned!on!or!by!the!last!day!of!classes!in!the!course,!with! the!exception!of!a!final!major!assignment!(which!may!be!due!on!the!last!day!of!classes),!which!should!be! returned!by!the!date!of!the!scheduled!final!examination!or,!in!non4examination!courses,!by!the!last!day!of! the!examination!period!(University!Calendar,!S!23.4.2j).! Instructors!should!ensure!they!do!not!keep!student!work.!Any!leftover!student!work!should!be!turned! over!to!the!Program!Office!immediately!upon!completion!of!all!course4related!duties.!

Graduation Ceremony Every!June,!the!Faculty!of!Extension!holds!a!formal!graduation!for!the!graduands!of!Citation!and! Certificate!programs!at!the!Jubilee!Auditorium.!All!students!that!complete!the!requirements!of!their! program!by!the!end!of!the!winter!term!(March!31)!are!eligible!to!graduate.!Program!Offices!extend! invitations!to!all!instructors!towards!the!end!of!the!Spring!term.!Instructors!who!attend!graduation!will! join!the!platform!party.! Students!who!are!eligible!and!wish!to!graduate!are!responsible!for!completing!the!Graduation!Application! Form,!available!under!the!Registration!tab!of!the!Faculty!of!Extension!website.!

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Important Policies ! This!section!contains!some!of!the!most!important!university!and!faculty!policies!affecting!instructor!duties! and!actions.!Please!make!sure!you!are!familiar!with!them.!

Instructor and Student Conduct Instructor Conduct The!University!of!Alberta!Statement!of!Ethical!Conduct! (https://policiesonline.ualberta.ca/policiesprocedures/infodocs/@humanresources/documents/infodoc/cmp_ 069451.pdf)!is!a!short!document!that!includes!important!information!for!all!University!of!Alberta!staff,! including!instructors.!It!outlines!university!policies!guiding!professional!behaviour,!discrimination!and! harassment,!privacy!of!information!and!other!significant!topics.!Please!familiarize!yourself!with!the! Statement!before!commencing!your!course.!

Code of Student Behaviour This!document!(found!at! http://www.governance.ualberta.ca/en/CodesofConductandResidenceCommunityStandards/CodeofStude ntBehaviour.aspx)!outlines!university!policy!regarding!inappropriate!behaviour!and!required!disciplinary! responses.!As!an!instructor,!you!will!most!often!be!the!one!identifying!infractions!(including!cheating!an!d! plagiarism)!and!instigating!response!processes.!This!document!will!help!you!recognize,!define,!and! respond!to!inappropriate!student!behaviour,!as!well!as!clarifying!student!rights!under!this!Code.!For!a! useful!handbook,!written!specifically!for!Instructors,!about!academic!integrity!and!the!Truth!In!Education! campaign!please!visit!http://www.tie.ualberta.ca/! University!of!Alberta!policy!states!that!instructors!must!review!certain!excerpts!from!the!Code!of!Student! Behaviour!with!their!class!at!the!start!of!every!term.!You!can!find!these!excerpts!in!the!Don’t!Cheat! Cheatsheet,!located!in!Appendix!1!of!this!Handbook.!You!may!share!the!Cheatsheet!with!your!students!–!it!is! available!for!download!at!http://www.governance.ualberta.ca/StudentAppeals/DontCheatsheet.aspx.!

Students in Distress As!an!instructor,!you!are!in!a!unique!position!to!identify,!help,!and!refer!distressed!students.!Although! playing!a!supportive!role!with!a!student!in!distress!can!have!positive!outcomes,!it!is!necessary!to!maintain! your!role!with!respect!to!academic!requirements!and!institutional!policies.!Students!in!distress!should!be! referred!to!Student!Counseling!Services!(24600!Student’s!Union!Building),!a!professional!agency!staffed!by! Licensed!Psychologists!and!psychologists4in4training!supervised!by!senior!staff.!For!a!helpful!handbook,! written!specifically!for!Instructors,!about!identifying!and!referring!students!in!distress,!please!visit! http://www.virtualwellness.ualberta.ca/SupportingStudentMentalHealth.aspx! !

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Field Trips Your!Program!Office!must!authorize!field!trips.!If!you!plan!to!take!your!students!off!University!of!Alberta! grounds!as!part!of!class!activity,!it!is!your!responsibility!to!ensure!that!you!and!your!students!comply!with! the!Off!Campus!Activity!and!Travel!Policy!located!at! https://policiesonline.ualberta.ca/PoliciesProcedures/Pages/DispPol.aspx?PID=58,!and!ensure!completion! of!any!relevant!forms!(as!needed).!You!may!also!consult!with!your!Program!Office!about!these!policies!and! procedures.!.!You!should!also!be!familiar!with!the!University’s!Waiver!and!Release!of!Liability!Procedure!and! Informed!Consent!Procedure,!which!can!be!accessed!at! https://policiesonline.ualberta.ca/PoliciesProcedures/Procedures/Waiver4and4Release4of4Liability4 Procedure4and4Informed4Consent4Procedure.pdf!.!

Recording in the Classroom Audio!or!video!recording!of!lectures,!labs,!seminars!or!any!other!teaching!environment!by!students!is! allowed!only!with!the!prior!written!consent!of!the!instructor!or!as!a!part!of!an!approved!accommodation! plan.!Recorded!material!is!to!be!used!solely!for!personal!study,!and!is!not!to!be!used!or!distributed!for!any! other!purpose!without!prior!written!consent!from!the!instructor.!! In!the!case!of!online!courses,!eClass!Live!sessions!–!if!applicable!–!are!often!recorded!and!made!available!to! students!for!the!duration!of!the!course!life!cycle.!Additional!personal!recordings!require!prior!written! consent.!

Duty to Accommodate Students with a Disability While!University!policies!provide!that!instructors!have!the!general!authority!to!decide!whether!their! lectures!and!classroom!discussion!may!be!taped!by!students,!there!are!occasions!where!that!general! authority!is!overridden!by!a!legal!duty!to!accommodate!a!student!with!a!disability.!The(procedures( involved(are(described(in(detail(in(Appendix(2(of(this(document(and(you(MUST(be(familiar(with(them.( When!these!procedures!apply,!you!should!make!the!following!statement!to!your!class!to!ensure!that!all! students!are!aware!their!comments!will!be!recorded:! •

At!least!one!member!of!this!class!has!received!permission!to!record!lectures!and!class!discussions!for!the! purposes!of!private!study.!Whenever!someone!receives!permission!to!do!this,!they!are!required!to!give!an! undertaking!that!the!recordings!will!not!be!used!in!any!other!way!and!will!be!destroyed!when!they!are!no! longer!needed!for!this!course.!I!can!assure!you!that!we!have!received!the!appropriate!undertakings!for!this! class!to!be!recorded.!This!does!not!mean!that!everyone!can!now!tape!the!class.!There!are!procedures,!which! must!be!followed,!if!a!student!wishes!to!obtain!permission!to!record!a!class.!! ! I!would!like!to!take!this!opportunity!to!remind!you!that!whether!discussions!are!recorded!or!not,!you!should! exercise!judgment!in!deciding!what!is!appropriate!to!share!in!this!class.!!

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Instructor Checklists Pre-Course ! Confirm!and!agree!upon!the!course!dates!and!instructional!fees!with!the!Program!Office.! ! Sign,!witness,!and!return!the!course!contract!documents.! ! Order!textbooks,!coordinate!copyright!approvals!with!staff!if!required,!and!submit!any!instructor4 prepared!course4materials!that!require!photocopying!to!your!Program!Office.! ! Review!course!syllabus!and!course!materials!(if!available)!such!as!the!textbook!and!handouts.! Return!any!revisions!to!your!Program!Office!for!approval.!Note!that!some!items,!such!as!course! learning!outcomes!and!assessments,!cannot!be!changed!without!prior!Program!Office!approval.! ! Arrange!for!classroom!layout!and!classroom!equipment,!including!special!audio/video!requests.!! ! Obtain!authorization!from!your!Program!Office!for!any!planned!off4grounds!activity.! ! Arrange!for!any!guest!instructors.!Please!provide!their!contact!information!to!the!Program!Staff.!

The First Class Checklist ! For!face4to4face!courses,!pick4up!course!handout!materials!at!the!location!discussed!with!the! program!assistant.!Confirm!the!classroom!door!code(s).!!! ! Arrive!early!to!check!and!prepare!the!classroom,!test!audio4visual!equipment,!etc.! ! Review!the!building!emergency!procedures!and!point!out!the!location!of!muster!points.!! ! Review!the!course!syllabus!and!provide!an!overview!of!the!course.!Take!a!minute!to!emphasize!the! potential!benefits!of!taking!your!course.! ! Verify!that!all!students!are!listed!on!the!class!list.!If!you!have!students!who!are!not!on!the!class!list,! please!contact!the!Program!Office.! ! Discuss!the!Code!of!Student!Conduct,!Academic!Integrity!Policy,!and!the!Universityâ&#x20AC;&#x2122;s!expectations! regarding!conduct.! ! Review!the!dates!for!the!class4specific!withdrawal,!audit,!and!transfer!deadlines.!! Note:!Student!requests!to!withdraw!or!transfer!should!be!directed!to!the!Registration!Office.!! ! You!may!want!to!ask!students!to!introduce!themselves!to!each!other!or!do!an!sicebreakingâ&#x20AC;?! exercise,!in!order!to!encourage!interaction!and!discussion.! ! Describe!your!system!of!testing,!assignments!and!grading.!Concentrate!on!what!you!feel! constitutes!successful!performance!by!students.! ! Solicit!student!feedback,!questions!and!reactions!to!material!presented!to!this!point.! ! Begin!presenting!course!material.!

End of Course ! Schedule!and!administer!final!exam.! ! Return!all!student4work.!Any!leftover!student!work!should!be!handed!to!the!Program!Office.! ! Recommend!next!course/program!options!for!students!continuing!in!a!program.!

Post-Course ! Complete!all!grading!and!submit!according!to!procedures!and!deadlines!outlined!by!your!program! office.!! ! !

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III. Faculty Contact Information

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Faculty Contact Information Learning Engagement Office Executive!Director,!Christie!Schultz!(christie.schultz@ualberta.ca)!780!49246702! Instructional!Designer,!Wade!Kelly!(wade.kelly@ualberta.ca)!780424841173! E4Learning!Specialist,!John!Sinclair!(john.sinclair@ualberta.ca)!780!49248783! E4Learning!Specialist,!Bryan!Braul!(bryan.braul@ualberta.ca)!780!49248522! E4Learning!Support!Specialist,!Amanda!Magnan!(amanda.magnan@ualberta.ca)!780!49245001! ! For!matters!related!to!eClass,!please!contact!the!LEO!team!at!leolearn@ualberta.ca.! ! !

Program Offices For!the!most!up4to4date!contact!information,!please!visit!http://www.extension.ualberta.ca/contact/staff/! ! ! ! ! ! ! !

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Appendix 1: “Don’t Cheat Cheatsheet” The!official!copy!of!this!document!may!be!accessed!online!at!http://www.governance.ualberta.ca/.

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Appendix 2: Duty to Accommodate While!University!policies!provide!that!instructors!have!the!general!authority!to!decide!whether!their! lectures!and!classroom!discussion!may!be!taped!by!students,!there!are!occasions!where!that!general! authority!is!overridden!by!a!legal!duty!to!accommodate!a!student!with!a!disability.!In!cases!of!this!nature,! the!following!procedures!apply:! •

The!student!must!first!discuss!their!needs!with!the!Specialized!Support!and!Disabilities!Service!(25 800!Students’!Union!Building;!PH:!(780)!492533810;!TTY:!(780)!24851665)!and!obtain!a!determination! as!to!what!reasonable!accommodation!should!be!made.! The!SSDS!office!will!then!provide!the!student!with!a!“letter!of!introduction”!addressed!to!the! affected!instructor!indicating!what!accommodations!are!needed.!We!have!asked!that!students!be! instructed!by!SSDS!to!bring!those!letters!to!the!Office!of!the!Dean!of!the!Faculty!of!Extension!rather! than!take!them!directly!to!the!instructor!so!that!the!Dean’s!Office!can!ensure!that!all!appropriate! arrangements!are!made!for!the!student.!However,!the!general!practice!is!for!students!to!present!the! letters!to!the!instructors!directly.!( If(we(receive(letters(at(the(Dean’s(Office(we(will(let(the(affected(instructor(know(of(the(request( as(soon(as(possible.!If(you(receive(a(letter(directly(from(the(student,(please(let(the(Program( Coordinator(for(your(course(know(as(soon(as(possible.(If(any(accommodation(requested(in(the( letter(presents(any(problems(for(you(as(the(instructor,(please(contact(us(immediately.( Protecting(students’(privacy(in(these(circumstances(is(of(utmost(importance!but!is!sometimes! difficult,!particularly!when!the!accommodation!includes!permitting!the!student!to!tape!lectures! when!that!permission!has!been!denied!to!the!class!as!a!whole.!To!assist!with!that!situation,!we! suggest!that!instructors!begin!their!course!with!a!general!discussion!of!appropriate!contributions!to! classroom!discussions.!That!discussion!might!address!ethical!issues!and!the!development!of! appropriate!and!professional!discretion!particularly!in!using!real!examples.!The!instructor!should! set!the!tone!for!what!is!acceptable!comment!and!provide!guidance!to!the!class!with!respect!to! discussing!sensitive!issues!whether!lectures!are!taped!or!not.!However,!where(permission(to(tape( is(granted(to(an(individual(student,(the(instructor(will(need(to(advise(the(class(that(their( comments(will(be(recorded.(They(must(do(that(without(jeopardizing(the(privacy(of(the(student( being(accommodated.!The!following!text!may!be!of!assistance.!You!will!note!that!the!text!states! that!“at!least!one!member!of!this!class”!will!be!recording!lectures!and!discussions.!That!will!help! avoid!singling!out!the!student!with!the!disability.!(

Whether!you!use!the!text!or!not:!DO!NOT!tell!the!class!why!permission!to!record!the!lecture!has!been!granted.!

Suggested Language for Advising a Class that Recording of Lectures has Been Permitted “At!least!one!member!of!this!class!has!received!permission!to!record!lectures!and!class!discussions!for!the!purposes!of! private!study.!Whenever!someone!receives!permission!to!do!this,!they!are!required!to!give!an!undertaking!that!the! recordings!will!not!be!used!in!any!other!way!and!will!be!destroyed!when!they!are!no!longer!needed!for!this!course.!I! can!assure!you!that!we!have!received!the!appropriate!undertakings!for!this!class!to!be!recorded.!This!does!not!mean! that!everyone!can!now!tape!the!class.!There!are!procedures,!which!must!be!followed,!if!a!student!wishes!to!obtain! permission!to!record!a!class.!I!would!like!to!take!this!opportunity!to!remind!you!that!whether!discussions!are!recorded! or!not,!you!should!exercise!judgment!in!deciding!what!is!appropriate!to!share!in!this!class.”!

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Engaging Minds | Uplifting Lives Learning Engagement Office: 780.492.6702 or leolearn@ualberta.ca WWW.EXTENSION.UALBERTA.CA

UNIVERSITY OF ALBERTA FACULTY OF EXTENSION Enterprise Square 10230 Jasper Avenue Edmonton, AB T5J 4P6

2014-2015


Instructor Handbook