An A to Z Guide for Families in the Primary School Absences firstname.lastname@example.org When a child is absent due to illness parents must advise the School Doctor by email on the first day with copies to the class teachers and Head. The School Doctor must be advised immediately if a child is diagnosed with a communicable disease. If a child needs to miss school for any reason other than illness, parents must contact the Head of School in advance, to request permission.
Admission Applications should be made to the Headmaster. In the Primary School the normal procedure is a family interview with the Headmaster followed by an evaluation of the child. The following documentation is required: • • • • • • •
completed application form copy of birth certificate or passport (page with photograph) email address of current Principal or Head of School letters of introduction (from Principal and teacher) transcript from previous school copies of previous reports copies of diagnostic evaluations (if applicable)
Depending on availability of space, enrolment is open throughout the year; however, particularly for admissions into K1, K2, K3 and J1, parents are advised to apply before the end of January for the following school year.
Afternoon Activities email@example.com To complement the academic programme, a wide selection of activities is available after school. Children from J2-5 may participate in a maximum of three Afternoon Activities per week. This programme is offered at no extra cost although some classes do have a nominal charge for materials. A termly circular will announce the current schedule and provide details of the late bus routes. Places are limited so you are advised to return the form – signed by a parent – quickly. As many of the activities are wait-listed, children who fail to attend for three consecutive weeks without specific notification will be removed from the activity.
Air Quality Air quality is of great concern to all of us who live in Mexico City. The following measures are taken in the interests of the children and staff: • • •
IMECA air quality ratings for the NW zone are checked hourly during alerts. Red flag is raised when air quality levels become unacceptable. At this time there are no: outdoor PE lessons, swimming lessons, ball or running games during break, or outdoor Afternoon Activities. If air quality levels are dangerous, or when required by the authorities, children remain in the classrooms.
In addition: • • •
The gymnasium has an air filter system. When the air quality is poor, all children will eat their packed lunches in the classroom. For hourly air quality reports you may wish to consult the following web page: http://www.calidadaire.df.gob.mx/calidadaire/index.php
Assemblies The Head of Primary School holds a weekly assembly with J1-J5 in the library. This time is used to discuss and promote aspects of personal and social behaviour as well as to mention children who are working particularly well in class. It also provides an opportunity to reinforce expectations regarding uniform and behaviour and advise children of the possible consequences of their actions.
Behaviour All classrooms have agreements displayed. At Greengates School we agree to: • Respect each other • Listen and speak well • Care for our belongings • Keep ourselves and others safe • Always try our best Generally speaking, children meet our expectations regarding behaviour. The following Primary School Behaviour Code is for the benefit of children, parents and teachers. 1. In this school we expect everyone to: • respect the individual rights of each of us • help other people feel comfortable • set a good example • wear the appropriate uniform 2. In this school it is not acceptable to: • hit or hurt • insult or hurt with words • steal or interfere with other people’s property • leave litter or deliberately damage the school environment 3. In this school there may be the following consequences with a teacher: • “time out” and loss of break time • discussion with peers in class • meeting with Deputy Head • writing in the Head’s Incident Book 4. In this school there may be the following consequences with the Deputy Head of the Primary School: • a warning and writing in the Head’s Incident Book • an email to the parents • a family meeting in the Head’s Office (possibly followed by daily monitoring with a Purple Book) • suspension from school (1, 2 or 3 days) Our aim is a school where everyone makes an effort always to do the right thing.
Buses firstname.lastname@example.org Bus transportation provided by “UTEP-Transporte Escolar y de Personal” is coordinated in school by Pam Terán and Tito Noriega. Due to the size of Mexico City and the spread of the residential areas, we aim to provide pick up at the nearest corner to your home. Currently our buses serve the following areas: Bosques de las Lomas, Cuauhtemoc, Del Valle, Interlomas, La Herradura, Lomas Anáhuac, Lomas de Chapultepec, Lomas Hipódromo, Nápoles, Polanco, Tecamachalco and Zona Esmeralda. To ensure safety and security children are expected to behave responsibly and comply with the requests of the Bus Assistants. The wearing of seatbelts is compulsory in Mexico. Any child who causes concern will be given a temporary bus suspension. Should the problem continue they will be excluded from the bus service. An adult must be waiting at the drop off point, five minutes before the scheduled time. Children will be returned to school if no adult is waiting to meet them; a parent is then responsible for picking up the child. Please be advised that we do not consider requests to allow children to travel home unaccompanied in a taxi.
Any questions or concerns regarding school transportation should be addressed as follows: PAM TERAN (ext 223) and TITO NORIEGA (ext 354) email@example.com • All general inquiries regarding morning and afternoon routes • Lost property on buses • Requests for changes must be made on the Bus Note form; you cannot presume that there will always be spaces available on buses unless you have heard from Bus Office. Please also be sure to share the plan with your child and send an email to the class teacher. BARBRA GOMEZ (ext 221) firstname.lastname@example.org • inquiries regarding late buses serving Afternoon Activities (until 4:30pm) From October we allow certain K1 children to use the school bus service – each request will be considered individually and will obviously depend on the child’s confidence and maturity. To ride the morning bus to school they need to have an older brother or sister who can accompany them to the classroom. Please feel welcome to contact the Headmaster directly if you have any serious concerns about the buses.
Calendar 2013-2014 TERM 1 August
Mon. to Fri. Mon. Mon. Mon. to Fri. Mon. Fri. Wed.
19th 23rd 26th 16th 28th 1st 18th 29th 18th
TERM 2 January February March April
Tues. Fri. Mon. Fri.
7th 14th 17th 4th
TERM 3 April May June
Mon. 21st Thurs. 1st Fri. 27th
September October November
Sale of Uniform Start of Term 1 Holiday – Día de la Independencia
10th September 10th October 11th November
Holiday – Half Term Holiday – Aniversario de la Revolución No Classes – Google in Education Summit End of Term 1 10th December
Start of Term 2 Holiday – Half Term Holiday – Natalicio de Benito Juárez End of Term 2
14th January 10th February 10th March 4th April
Start of Term 3 Holiday – Día del Trabajo End of School Year
12th May 10th June
The payment column shows the deadlines for school fee payments. Please be aware that the school does not issue monthly bills or monthly reminders. All monthly fees must be paid within 5 working days of the deadline to avoid interest charges. A 4% surcharge will be added to both school and bus fees if paid after the due date. Progress reports and transcripts will not be issued to students if there are any overdue payments. Should the need arise to withdraw your child you are asked to inform the school in writing as early as possible. Please note that school fees will have to be paid for the whole term. Cashiers’ Office 5373-0088 ext. 224 and ext. 225
Cellular Phones Children in the Primary School are not allowed to bring cellular phones to school. Any confiscated phones will need to be collected from the Deputy Head (Admin.) by a parent. In an urgent situation children will be allowed to call home from the School Office.
Children’s Council (J2-5) As part of an on-going programme to develop personal, social and health education in the Junior School, we have a Children’s Council. Each class is represented by one child, voted into the position by their peers. The Council meets once a month to discuss any issue that they feel is important, for example; the Tuck Shop, school uniform or litter. All the comments made at the meetings are fed back to the Head of the Primary School by the J5 council members. The J5 representatives are also responsible for chairing and providing minutes of the meetings. Children’s Council elections are held every September.
Concerns Any minor concerns should be addressed to your child’s class teacher as the first point of contact. Unresolved or serious matters will be dealt with by the Head of the Primary School. Do not wait; report concerns as soon as possible so that they can be dealt with immediately.
Costume Days The following days are either celebrated or remembered each year. In addition to organised activities children are invited to come to school in costume. Independence Day
• • • •
Friday 13th September Mexican costume or colours of the flag Parade Festivities organised by Mexican National Programme teachers
Hallowe’en and Día de los Muertos
• • • •
Friday 25th October An appropriate costume Parade Ofrendas organised by Mexican National Programme parents
Hat Day (World AIDS Day)
Thursday 28th November All children are asked to wear hats and a donation is collected for the Casa de la Sal. This is an organisation in Mexico City that cares for children living with HIV
• • •
Wednesday 30th April National costume or colours of their flag Class activities
It can be upsetting, particularly for younger children, if they feel left out of such events when their friends are all actively participating. The dates change slightly each year - we obviously choose the most appropriate school day.
Doctor email@example.com In case of illness or accident a child will be cared for by the School Doctor. All visits to the Doctor’s Office are logged and, if deemed necessary, the Doctor will contact parents and recommend appropriate follow up. If a child needs to be collected, she will issue a pink slip for early dismissal. With the exception of ‘inhalers’ (which must be clearly labelled with name and class), children are not allowed to be responsible for their own medicine. Parents should advise the School Doctor if their child: • is absent due to illness • is diagnosed as having a contagious disease • needs to take medication during the school day • has any other important medical condition / allergy We would like to advise you about the accident insurance policy for your children at Greengates School. If an accident takes place during school hours your child should report immediately to the School Doctor so that our insurance company can be advised. If this is not done during school hours on the same day the insurance company will decline payment of the expenses. This is an accident insurance policy paid by school and it covers medical expenses up to $10,000 pesos. It is not a general health insurance policy. It does not cover accidents out of school hours or off school premises unless children are participating in a school sanctioned activity. If you have any
questions regarding this information please contact our School Doctor at firstname.lastname@example.org or 5373-0088 ext. 238.
Early Dismissal If your child needs to leave school during the day please send an email to the Head of the Primary School who will issue a Green Slip. You should send us an email before 7:30am and your child will be waiting in the School Office where you must sign the Green Slip Book. Parents must not go directly to classrooms to collect children. When you leave the main gate with your child the Green Slip must be handed in to the security personal. If a driver is to make the pick-up please advise us of his full name and I.D. Please note that if the request is made after 8:00am you may have to wait for approval. This measure is for security and your cooperation is requested.
Educational Visits Day trips are made to various locations in and around Mexico City such as the Anthropological Museum, Modern Art Museum, UNAM Botanical Gardens, and Chapultepec Zoo. J2 to J5 make annual residential trips to different areas of the country. As these form an integral part of our curriculum all children are expected to participate.
Electronic Games Please advise your children that whilst the use of electronic games and iPods etc. is allowed on the long bus journeys to and from school their use is not permitted during school break times. If children bring such equipment for the bus journey it should be kept in their bag during school hours and is the sole responsibility of the child. Use of electronic equipment is banned during break times as we hope that the children will take this opportunity to socialize: eating their lunches together, talking to one another and playing games that are more physically active. Children are able to borrow play equipment from school and are also welcome to bring play equipment, skipping ropes and balls etc. from home. All other toys should stay at home please.
Email All families must provide an email address to ensure easy communication between school and home. You may send both your home and office email addresses to: email@example.com Remember to advise us of any change. Any messages sent to the above address can be given to your child’s teacher before classes begin. All school circulars and reminders are sent by email. Your child’s teacher’s emails will be their firstname.lastname@example.org Please send any messages before 7:30am and ALWAYS copy to email@example.com
English Support Children in K1-K3 who arrive with little or no English are integrated into the classroom routine where bilingual classroom assistants provide support. In J1-5, depending on the individual’s needs, children with little or no English may be given an intensive course before they join their class full time. In each case this is followed-up by ongoing inclass support provided by our specialist English Support Team. A basic home language/English dictionary is essential in J2-5. If English is not your home language and your child does not have experience of learning in English, you need to explain to them why you have chosen this school. Every year we have at least one child who is confused, frightened or simply uncooperative because they do not understand why they have been sent to an English-speaking school. Families must, of course, give careful consideration to developing reading and writing skills in their home language if this is neither English nor Spanish.
Equipment List These items are necessary for all J2 to J5 children: 1. pencils for writing 2. pencils for colouring 3. felt-tips for colouring (thick and thin) 4. a transparent ruler (30 cm)
7. scissors 8. a glue stick 9. folders for loose paper storage 10.clipboard (for field trips)
5. an eraser 6. a pencil sharpener
11. pencil box 12. yellow highlighter
A good children’s bilingual dictionary in English and their own home language for all J2 to J5 children. The following additional items are only required for children in J3, 4 and 5: 1. ultra fine felt tip writing pen (J4/5 only) 4. transparent set squares 2. soft lead pencils for drawing 5. transparent protractor 3. drawing compasses 6. calculator Child Portfolios K1-J5 Each new child needs to bring the following to school: A plastic folder (with 1 inch rings) with 20 plastic wallets inside it. The plastic folder must have plastic pockets on the front and the spine so that we can label it. Children need to bring: 20 plastic folders at the start of each year, so that they can continue adding work to their portfolio. Reminders : All K1-J1 classroom equipment is supplied by the school. All children need a small backpack to carry books and equipment, a lunch box and a waterproof bag for swimming kit. Please label each item with your child’s name. Children are not allowed to bring trolleys / bags with wheels. Children are only allowed to use correction fluid at the teacher’s discretion.
Family Open Days Our aims for these days are: • To celebrate your child’s learning • For parents to have a better understanding of what children do at school • To allow you to see a broader view than our Parent / Teacher Conferences • To spend time seeing children’s work and displays in the classrooms • For children to show their portfolios • For parents to observe their child communicating with teachers in English and Spanish During the visit you and your child will: • Look at work, displays and portfolios in your child’s classroom • Meet with the class teacher • Meet with the Spanish teacher – except K1-3 • Complete a computer activity • Take a tour of the school led by your child • Complete a reflection form Just before your Family Open Day you will receive further guidelines.
Feedback to Parents Keeping parents informed about their child’s progress is an important part of school life. It is essential that children realise that their parents are regularly in contact with the school. We use the following methods to keep parents informed: K1-3 • • •
Two full reports (End of Term 1 and End of Term 3) Two Afternoon/Evening Parent Teacher Conferences (September and March) One Family Open Day (April/May)
• • • •
Two full reports (End of Term 1 and End of Term 3) One report with grades and a short comment (End of Term 2) Two Afternoon/Evening Parent Teacher Conference (October and March) One Family Open Day (April/May)
If either the teachers or the parents have particular concerns, interviews can be set up immediately. Please write to firstname.lastname@example.org or email@example.com if you wish to meet with a teacher.
Grade Comparisons Greengates
Kinder 1 (K1)
Kinder 2 (K2 )
Kinder 3 (K3)
Junior 1 (J1)
Foundation Stage Key Stage 1
Primary School Junior 2 (J2)
Junior 3 (J3)
Junior 4 (J4)
Key Stage 2
3 Grade 4 Grade
Junior 5 (J5)
Form 1 (F1)
Form 2 (F2)
Form 3 (F3) Form 4 (F4) Form 5 (F5) Lower 6 (L6) Upper 6 (U6)
Key Stage 3
Year 9 Secondary School
Year 10 Year 11
Key Stage 4
10 Grade 11 Grade
Handwriting Our aim is for the children to be able to write clearly, accurately, neatly and quickly. K1/2 Children develop their hand muscles through a range of activities to assist with fine motor skills. Until the ages of five or six children’s muscles are still developing and therefore daily activities which aid this development are extremely beneficial at home and at school. The following Internet link provides wonderful ideas to do at home with your child. These will perfectly complement the activities at school to develop fine motor skills. http://schools.shrewsbury-ma.gov/egov/docs/1219261287588.htm Children begin with mazes and basic handwriting patterns that help to develop fine motor control and introduce letter shapes on a large scale. They are encouraged to colour pictures in, to exercise the up/down finger movement and the side-to-side wrist movement, both of which are essential for fluent handwriting. K3/J1 Lower case letter shapes and numbers are taught, grouped into families and related to a handwriting pattern. The letters are upright and have exit flicks to ensure easy joining later.
Letters are then practised in words and short sentences to teach the children how to join. When teaching handwriting and forming letters, the following descriptions should be used. Using this standard language ensures that there is continuity for children across the Early Years and should aid them when forming letters. The language is simple for children to understand and remember and contains vocabulary that is useful for the children to know.
Description of formation This is a short letter. Go back round, up, down, flick. This is a tall letter. Start at the top, go down, up and round. This is a short letter. Go back round. This is a tall letter. Go back round, up to the top, down and flick. This is a short letter. Start in the middle, go all the way round. This is a tall and a long letter. Start at the top, go back, down to the bottom, curl, stop and cross. This is a long letter. Go back round, up, down to the bottom and curl. This is a tall letter. Start at the top, go down, up and over, flick. This is a short letter. Go down, flick, stop and dot. This is a long letter. Go down to the bottom, curl, stop and dot. This is a tall letter. Start at the top, go down, up, loop, down diagonal, flick. This is a tall letter. Start at the top, go down, flick. This is a short letter. Down, up, over and over, flick. This is a short letter. Down, up, over, flick. This is a short letter. Go back round to the beginning. This is a long letter. Down to the bottom, up and round This is a long letter. Go back round, up, down to the bottom, flick. This is a short letter. Down, up, over and stop. This is a short letter. Go back round and round the other way. This is a tall letter. Start at the top, go down, flick, stop and cross. This is a short letter. Down, round, up, down, flick. This is a short letter. Down diagonal, up diagonal. This is a short letter. Down diagonal, up diagonal and again (i.e. down diagonal, up diagonal) This is a short letter. Down diagonal, stop, back diagonal. This is a long letter. Down, round, up, down to the bottom and curl. This is a short letter. Across, back diagonal, across.
J2-5 Children are given weekly lessons in joined handwriting and expected to use joined writing. When children already join fluently and clearly, we concentrate on developing their style and speed in writing.
Homework We aim to make homework a useful, enjoyable and creative experience - it should reinforce skills children have been taught in school as well as essential skills e.g. reading and spelling. Homework should assist children to become more independent in their study habits. The tasks set and time taken will vary according to the age of the children. What follows is a guide as to the maximum time children should spend on homework tasks: K1/2 •
Once or twice a week 15 to 30 minutes class teacher assignments
Once or twice a week 15 to 30 minutes class teacher assignments plus reading/story telling
Mon. / Wed. class teacher assignments Tues. / Thurs. Spanish / Social Studies
30 minutes per night maximum plus reading/story telling
Mon. / Wed. class teacher assignments Tues. / Thurs. Spanish / Social Studies
30 minutes per night maximum plus reading/story telling
Mon. / Wed. class teacher assignments Tues. / Thurs. Spanish / Social Studies
45 minutes per night maximum plus reading/story telling
Mon. / Wed. class teacher assignments Tues. / Thurs. Spanish / Social Studies
1 hour per night maximum plus reading
• • •
Mon. / Wed. class teacher assignments 1 hour per night maximum Tues. / Thurs. Spanish / Social Studies plus reading Term 3: additional work in preparation for the PYP Exhibition
The following is a guide to the kind of homework tasks children take home: K1-3 homework: • Reading • Talk homework • Practical activities linked to units e.g. baking a cake • First 100 Words/High Frequency (K3) – 3rd term J1-3 homework: • Reading • Talk homework linked to Big Writing • Practical activities linked to units e.g. visiting a museum • Mathematics - interactive games on Cybergates/learning multiplication tables/telling the time • First 300 Words /High Frequency (J1) + Nelson Spelling (J2/3) • Spanish J4/5 homework: • Reading • Talk homework linked to Big Writing • Practical activities linked to units e.g. visiting a museum • Mathematics - interactive games/revising multiplication tables etc • Nelson Spelling • Spanish • Research linked to units • One longer (2 week) homework assignment linked to the unit e.g. making posters/presentations etc. All homework must be recorded in the Homework Diary (J2-5). All homework (except reading) should be given with at least 2 nights for completion. The Homework Diary must be checked and signed weekly by the teacher and parent. J2-5 children must be reminded to show the teacher any messages written in the diary by their parent.
Parents can support their child in the following ways: Providing: • a desk - in a quiet place with no distractions • time - setting a regular time to complete homework • equipment - see previous list • reference books - appropriate material in English and in the home language - dictionaries, encyclopaedias, atlases, information books • advice - offer if necessary, but never do the child’s work for them • encouragement - always Checking the Home School Message Sheet (K1-J1) or the Homework Diary (J2-J5) daily and signing it every weekend. Remember that this is an important means of communication between home and school. Aside from reading and practical activities children should be able to complete homework independently. If they have worked for more than the given time they should stop. Consulting the class teacher if your child’s workload differs drastically from that indicated, or if there is special consideration needed. If your child cannot do their homework because it is too difficult, write a note to the teacher who set the task. At Greengates we encourage academic honesty. This means that all sources e.g. Internet, books, people, pictures etc. must be acknowledged. Remind children to record websites, book titles etc. We recognise that family time is important and we try to avoid setting formal homework at weekends. Homework is never set during holidays. The exception to this is reading which we consider to be essential at all times.
Internet Security Please remember that all home computers must be in a shared space and monitored by a parent. Most Internet and chat room problems occur during the long holidays. If you do have any particular concerns you must share them with the Headmaster so, if necessary, we can advise our community. At Greengates all social networking and messenger sites are blocked by our FIREWALL.
Lost Property All lost property is stored in the PTA room. We endeavour to return items that have been clearly marked with the child’s family name to children in K1-J5. J2-5 children must visit the PTA room during break time if they need to look for lost items. Unclaimed items are disposed of at the end of each term. Enquiries regarding lost property should be directed to the PTA room 5373-2834 or email firstname.lastname@example.org.
Lunch – an update on the cafeteria menu will follow shortly… All children in the Primary School must bring a healthy and balanced packed lunch, including a drink, to school every day. Children in K1, K2, K3 and J1 classes have supervised time to eat their packed lunches. One day a week (except K1) you may wish to give your child a little money to spend at the Tuck Shop; $20 pesos maximum for children of this age. Class teachers will tell you which day is for which year group. Children in J2-5 eat their packed lunches at the beginning of first break. J2-5 children may use the Tuck Shop during the second break and after school if they are staying for Afternoon Activities. The Tuck Shop is closed during WET BREAKS. Parents may decide to pre-order healthy packed lunches from the Tuck Shop. The Tuck Shop is contracted by the PTA to provide this service. A menu and price list is provided by the PTA. Any queries or comments should be directed to the PTA Tuck Shop Committee. Please do not send Instant Lunch / Cup noodles to be heated in the Tuck Shop. Due to the risk of serious scalding they are banned for children in the Primary School.
Drinking fountains, providing filtered water, are located throughout the school. The Tuck Shop also sells bottled water. Birthday Celebrations We feel that birthday parties are best celebrated at home as valuable teaching time can be lost; however, if you send individual servings i.e. cupcakes and drinks in cartons, teachers will happily share these out to be eaten at break. Please advise the teacher by email in advance.
Meet the Teacher Evening We begin the school year with evening sessions to give you the opportunity to meet your child’s new teacher and find out more about our curriculum and procedures. It is essential that at least one parent attends. The first part of the evening, takes place in the classroom; here the teacher will explain the routines of the class. The second part of the evening takes place in the Dome where the Head of the Primary School will give a general overview to new parents.
Multiplication Tables At Greengates emphasis is placed on testing the multiplication tables relevant to each year group. Please check these at home. The mathematics assessments in J4 and J5 will certainly be harder for children who do not know their tables off by heart! Junior 2 2x, 3x, 4x, 5x, 10x, 11x Junior 3 2x to 12x Junior 4 2x to 12x Junior 5 2x to 12x and 15x
Parent Teacher Association email@example.com Greengates has an active PTA which supports various aspects of school life. Committees are involved in areas such as health and safety, family orientation, recycling, Tuck Shop, uniform and special events. The International Fair, which is normally held at the beginning of March, is the biggest event in the PTA calendar; with the participation of nearly all of the countries represented in school, it is certainly a spectacular day.
Parent Volunteers Children and teachers benefit significantly from the parents who volunteer to help in school. Many parents support activities such as reading, art, computer and cookery, while others help in the Library and organise resources. Most of our day trips would be impossible without parental participation. If you would like to contribute your time and energy please contact the class teacher by email and copy to firstname.lastname@example.org.
Private Classes If your child needs extra support, tuition is usually available after school. You are welcome to ask the class teacher or Head of the Primary School for help with finding a tutor. These classes follow the Afternoon Activities schedule. Arrangements for the J2-J5 late bus service must be made in advance, subject to availability. Payments for these classes are made directly to the tutor.
Reading Reading with children at home is essential. As well as being a valuable learning experience it allows your child to enjoy uninterrupted time and attention with their parent. You should expect your child to bring home regular reading assignments from the school’s graded reading schemes. Here are a few ideas to encourage good reading habits: • • • • •
set an example with your own reading within reason, allow children to choose their own books to read at home every child’s bedroom should have a library share your own favourite childhood books and stories encourage sensible guessing - from illustration and text - this is part of the reading process
• • • • • •
listen to and enjoy favourite stories again, again and again throughout the Primary School read both in English and the home language do not compare your child’s progress with that of other children always praise even the smallest achievement discuss any concerns with the teacher NOT the child always be patient, encouraging and positive
From K3 until the end of J5, all children have a Reading Record Book - this should be completed as requested by the class teacher. If you are not confident about your ability in English, it may be advisable to make arrangements for a first language speaker to support your child. Book Bags Children from K3 to J5 will be bringing home their reading record and reading book in a book bag. These bags are designed to be durable and easy to carry. Please encourage your child to take great care with the books and bag. The bag will have your child’s name on it and will need to be brought to school every day. Please be advised that there is a replacement charge for lost bags and books. Children in J2 to J5 should also keep their Homework Diary in this bag.
School Hours Children should arrive in school at 8:10am. K1, K2, and K3 children go directly to their classrooms (K1 children must be accompanied). The bell rings at 8:15am when J1-5 children line up on the patio. Punctuality is essential. The Kinder day ends at 1:30pm and it is expected that by 1:40pm all children will have been collected. The Kinder teachers have meetings after this time and cannot look after children left in school. After 1:40pm children will need to be collected from the School Office. Kinder Pickups Kinder 1-3 pickups are at 1:30pm at the bus gate in the car park. Parents collect their children from classrooms in the kinder area: K1 from K2AS K2 from K2RB K3 from K2LL and K3RM Parents are not allowed to enter the school by the bus gate at 1:30pm once your child has been picked up. Kinder parents who collect their children from the bus gate at 1:30pm must walk around to the main entrance should they need to enter the school. Please share this with relatives and helpers who are on our authorized pick-up database. J1-5 Pickups For J1-5 school finishes at 2:55pm. Bus children will go directly to their bus, to pickup children by car please review our Traffic Plan. For children who are collected from school late, time passes slowly as they are usually tired, alone and have nothing to do, so please ensure to be at school on time. Afternoon Activities (J2-5) begin at 3:15pm, children staying for them must remain in school for the interim period. At 4:15pm those not taking the late bus should be collected promptly from the car park.
Security Measures All visitors must sign in at the main entrance; note the purpose of their visit and appointment time. They are required to leave an official ID card and will receive a visitor pass (gafete), which must be visible at all times while on the school premises. Family employees (maids, drivers etc.) may only pass to the Reception or Cashier. They must not enter the main school without prior permission from the Head of the Primary School. K1 families must collect a blue morning pass from the Primary Office to allow them to deliver their children to the classroom. All other parents must sign in at the main entrance. All K1, K2 and K3 parents, drivers and maids need to
visit the Primary Office to have their photographs taken for our authorized pickup database. A parent must accompany drivers and maids for the photograph. Please send us an email in advance to advise of their names. Ex-students attending other schools should send an email to the relevant Head of School at least one day in advance of their visit to obtain permission. Greengates’ graduates with an official ID will be issued with a visitor pass at the main entrance.
Spanish Children from Mexico and other Latin American countries benefit from our agreement with the Secretaría de Educación Pública. Any questions regarding the National Programme should be directed to Mr. Avellaneda, Director de los Programas Nacionales (5373-0088 x247 email@example.com). Children in J1-5 have 40 minutes (1 class) per day of Spanish - at beginners, intermediate or home language level. In order to alleviate language confusion for children who are new to both English and Spanish, we will delay the teaching of Spanish until they have reached a competent level of English.
Sports & Physical Education On PE days children come to school wearing PE uniform. If a child is unable to participate in PE classes due to illness, the parents must advise the PE teacher in writing. Any child who misses two consecutive lessons must bring a doctor’s note. The following activities are organised to complement the PE programme: Interclass Tournaments
J3-5 team games soccer, basketball, field hockey
Infant Sports Day
K1-J1 parents welcome
Junior Sports Day
J2-5 parents welcome
J2-5 due to space restrictions we are unable to accommodate parents
The main aim of these events is to encourage participation and cooperation. Although these activities are obviously competitive, care is taken to ensure that the abilities and interests of all children are catered for.
Teaching & Support Staff 2013-2014 Headmaster Jonathan Robins
P.A. to the Headmaster Jessica Lerma
Deputy Head (Administration) Emma Kember
Deputy Head (Curriculum) Paul Morris
Infant Coordinator Rachel Gonin
School Doctor Cinthya Herrera
Director of Technology Stephen Whitaker
Director de los Programas Nacionales Armando Avellaneda avellaneda@ greengates.edu.mx
Class Teachers Judy Dawson K1 JD K1 KB Kim Bahnsen K2 AS Abigail Sales K2 LL Luisa-Elena Lopez K2 RB Richard Billington K3 EJ Elizabeth Johnson K3 MC Maria Creixell K3 RM Rose Major K3 VSy Verity Sykes J1 CW Catherine Watts J1 ES Ed Smith J1 RG Rachel Gonin J1 VSa Vanessa Salamanca J2 HA Holly Ashby J2 HS Helen Scott J2 LW Lily Winder J2 SG Sarah Godfrey J3 MHa Menna Harries J3 MHo Matt Holton J3 RS Rachel Scott J3 SWo Samantha Woodard J4 GM Gavin McLoughlin J4 MHe Maria Henry Rosie Fawcett J4 RF J4 SC Susan Cox J5 BS Ben Smith J5 HG Hollie Gale J5 HH Helen Hookway J5 PA Paula Ashton
Counsellors María Luisa Fierro James Brady
Music Cathy Crossing Jesus Mora
National Programme Alejandra Díaz Alexandra Vázquez América Alemán Consuelo Benítez Inés Hernández Lourdes Aguilar Magdalena Alemón María Eugenia Álvarez Mildred Ordoñez Verónica Salazar
Physical Education Juan Manuel Ponce Glenda Cooper Robert Jones Catriona Watt David Boland Francisco Rodriguez (Lifeguard)
Spanish Mari Carmen Recinos Ruth Moore Stevens María Luisa Sánchez
Support Ahsah Vázquez (IT Teacher) Alcira Aguilera (IT Assistant) Florecita Somellera (K1 Classroom Assistant) Tulio Bado (K2 Classroom Assistant) Esperanza Recinos (K2 Classroom Assistant) Patricia Vidal (K2 Classroom Assistant) Carolina Aguilar (K3 Classroom Assistant) Yolanda Banuet (K3 Classroom Assistant) Lisa Robinson (K3 Classroom Assistant) Cecilia Villarreal (K3 Classroom Assistant)
English Support Virginia Buehler Harriet Leicester (J1 ESA) Sandra Diaz (J2 ESA) Victor Bonilla (J3&5 ESA) Randy Lee (J4 ESA) Substitute Teachers Cynthia Garcia de León Delia Santoyo (National Programme)
Library Denise Popowich Patricia Fernández (Library Assistant)
School Office Karla Hernández firstname.lastname@example.org Tzutuha Vázquez email@example.com
Traffic Plan All private schools in Mexico are required to have a published Traffic Plan to explain the procedures for children who travel to school by car. Morning Drop-off Procedures for children arriving by car: 1. On arrival at school all children, except those who walk to school, should be dropped off inside the parking area and they should enter by the Kinder/Bus Gate. We remind you that our regular admission time is from 7:50 to 8:15am. Please follow the instructions of our security personal. Our staff will open the car doors you should remain in the car. 2. Should you arrive after 8:15am, we ask that you park your car, and accompany your child to the School Office. Afternoon pick up procedures for children departing by car at 1:30pm: 1. All cars must be parked. Parents collect their children from classrooms in the kinder area, they enter the school through the bus gate: a. K1 from K2AS b. K2 from K2RB c. K3 from K2LL and K3RM 2. Parents are not allowed to enter the school by the bus gate at 1:30pm once your child has been picked up. Kinder parents who collect their children from the bus gate at 1:30pm must walk around to the main entrance should they need to enter the school. Please share this with relatives and helpers who are on our authorized pick-up database. Afternoon Pick-up Procedures for children departing by car at 3:10pm: 1. For security the Front Gate is closed at this time and all pickups must exit through the Kinder/Bus Gate after the buses have departed. 2. At the end of the school day please delay your arrival at school until 3:10pm; this allows the buses to depart first. All pickup children are required to remain inside the school until this time. 3. From 3:10pm please join the right hand lane which will make its way down to the entrance of the car park. The lane is clearly marked and our security personnel are there to guide you. Cars will enter by the top gate and exit by the bottom gate. The car park gates will be closed briefly while the cars are being loaded and then will open up again for the next batch of cars. During loading all engines must be switched off. 4. If your children are not there you will have to either park or exit the car park and re-join the queue. 5. All children, regardless of age, who are picked up from Afternoon Activities must remain inside the school while waiting for their car to arrive. We appreciate your full support in making sure our Traffic Plan works. Please discuss this with your drivers and make sure they follow the plan. In particular, we ask all families for support with the following: a) Do not arrive in the vicinity of Greengates until after the buses have left at 3:10pm. b) When driving up the hill take the second retorno to join the line of waiting cars. Do not turn by OXXO otherwise you will not be able to join the end of the line. c) Do not park in the street in the immediate vicinity of the school â€“ we have been advised by the local authorities that cars will be towed and number plates removed by TRANSITO officials. d) If a relative or family driver does the pickup please explain the system to them. e) During the loading process children / students must be inside cars, with doors closed, before engines are turned on. No one may walk across the car park once loading is complete. f) The pedestrian gate in the car park will be closed during this time. This is to make the process safer and more efficient. Parents collecting their cars from the car park or walking home must follow the red arrows around the rear of the car park.
Web Site For contact details, general information, circulars and updates you may consult our Home Page at: http://www.greengates.edu.mx and http://cybergates.greengates.edu.mx You may also send an email to the Headmaster directly at: firstname.lastname@example.org
Who to Contact Your main points of contact for all day-to-day matters will be:
Primary School Emma Kember Deputy Head of Primary (Admin.) email@example.com For matters concerning children Paul Morris Deputy Head of Primary (Curriculum) firstname.lastname@example.org For matters concerning curriculum Tzutuha Vazquez (Primary School Secretary) ext. 351 email@example.com Karla Hernandez (Primary School Secretary) ext. 252 firstname.lastname@example.org
Secondary School David Lawrence Head of Secondary email@example.com Laura Martinez (Secretary to Mr. Lawrence) ext. 276 firstname.lastname@example.org Sara Vaillant (Secondary School Secretary) ext. 233 email@example.com
Transport Office Pam Teran and Tito Noriega ext. 223 and 354 firstname.lastname@example.org