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freetobook

Professional online booking for your own website.

An essential tool, helping you turn more of your website visitors into loyal customers and maximising booking revenue. It’s quick and simple to set up, ideal for both first-time users and dab hands. Freetobook provides an online booking solution tailor-made for B&Bs/guest houses, inns, hotels, cottages/self catering, hostels and small groups of properties. Here’s what you get... Live online booking for your website, 24hr availability and booking. A diary to update bookings, add/change rates, close or open dates, minimum stays etc.

Market your business effectively with freetobook optimised search results. Customise your booking button with photos, colours, logos and your telephone and email.

Your booking button lets guests check availability and book instantly

Benefit from the look and feel of a professional online booking engine

List your room facilities, describe their unique points and display your images

Display your special offers clearly Promote your breakfast with a tasty descriptive breakfast menu Howden House, Tiverton “Very easy to set up and run. Helpful and approachable staff. Actually the whole thing has been brilliant and brought in bookings we wouldn’t have had.”

The Old Church, Horncliffe “FTB are the real experts in online booking, and they share this expertise with patience and generosity. I do not think that I would still be in business without their help and support.”


Helps you get more bookings • Easily set and change your live rates on your website • Manage your room availability, close out and open dates with one click • You are in full control of how many rooms you load and when • Your guests can book multiple rooms and room types in a simple one step process

The booking button allows you to promote your property in many places Your website Emails Facebook page app Accommodation association & directory websites etc. Twitter

Customers see your true availability and rates after entering dates and they see instantly what rooms are available and most suitable

Better ways to sell more! • Create special offers to differentiate your property • Encourage early booking or long stays with discounts, set up last minute discounts • Set discounts to only appear on your “quiet” nights of the week • Close out and open special offer availability with one click • Offers can be set and booked at room type level • Set minimum stays at room type level and on day of arrival • Offer your customers extras (flowers, chocolates etc) during the booking process • Encourage customers to take extra meals at the booking stage • Use images to “sell” your extras

Offer some rooms as double/twin, with guests stating their preference during booking

Reviews provide customer confidence, you choose which ones to publish.

Sell rooms as B&B or room only with a supplement for breakfast

Price and sell your rooms for any occupancy i.e. a triple for 1 person, a family room for 2 etc.

Exclude under occupied rooms from discounts

The Pendennis, Penzance - Guest House “It was so easy to install and set up, I wish I had done it months ago, but kept thinking there was a catch, there is none !..”

Vary (flex) your prices on a daily, weekly or seasonal basis

freetobook


Manage your time better... and enjoy the flexibility to manage your business the way you want to You can set up and be bookable online in under 2 hours. Make your policies clear to your customers during the booking process. Set your own deposit and cancellation conditions. Instant access to all your bookings • Edit and manage bookings from the diary view • Videos to help show you how • See at a glance your check-ins for the next week/month • Enter phone bookings then email your customer a confirmation seconds later • All bookings entered into the diary automatically update your website availability • You can apply any rate to a phone booking • Adjust any price or add a discount to a bill • Add or remove extras on a booking and create an invoice • Add your own notes to a booking • Collect special requests from customers during the booking process • Ask for check-in times requested during booking • Manage several property types with one login • Select from a number of payment options • Record deposits on bookings and email an updated invoice/confirmation Manage your rooms with ease • Amended rates are automatically loaded onto your website • One click to close out rooms instantly • Manage the availability of extras and ask associated questions • Set your sales tax according to your local requirements (globally) • Access your freetobook profile from anywhere with a web connection • Sell rooms generically, check your guests into specific rooms

To simplify your set up • We provide a line of code to add your “booking button” to any webpage • Joomla, Wordpress and Drupal-friendly booking buttons Reports • Run reports on your bookings, booking sources and customers • Cleaning report shows all arrivals • Check-in function – checking guests into specific rooms • Freetobook can be linked to Text Magic* to receive a text alert when a booking is made Friendly and fast support from freetobook team

*text magic have a nominal charge for this functionality

Kilham Hall Country House, East Yorkshire “Freetobook is an extraordinary and professional booking engine. Simple to use and set up, yet versatile in its ability to move & manage bookings...”

freetobook


Strengthen your customer relationships... Closer customer contact • Customers effortlessly complete a booking and receive an instant email confirmation • Your contact details (phone and email) are on screen all through the booking • The professional look and feel of the booking process improves conversions • Customers can sign up to your newsletters during the booking process Marketing to guest database • Each guest provides their contact details • Export your guest contact list for email marketing campaigns • Search for guests by name, email, booking ID or booking origin

Get Social • Freetobook automatically collects reviews from your customers • Reviews help you monitor and improve service levels, and collect marketing material • Reviews can be shown in search results to improve conversions • Use freetobook’s free Facebook app to create a great looking Facebook page • Link your booking engine to your Facebook page with our Facebook app Email guests from the booking with one click • Create email templates for various occasions (i.e. local directions or “what’s on”) • Add your booking button to all your emails... encouraging more bookings

At freetobook we believe everyone should be online and that’s why all of the above functionality is available free and with no tie or lock-in period. You can try freetobook without any commitment, indeed you can run it alongside your existing system. Extra services (the bit we earn on) Freetobook also has a number of optional services (you decide whether or not to use them - listed below). These exciting and interesting services are designed to improve your business performance by increasing your exposure, delivering more bookings and saving you time. 1) Channel Management - this optional paid service connects your freetobook diary to LateRooms and Booking.com. These bookings are charged at £1 + VAT per booking + a one off setup fee of £49 + VAT 2) We have also created a number of our very own websites to promote properties and generate bookings. Where we bring in extra bookings we earn 10% commission + VAT. As the number of businesses on freetobook grows we will continue to expand these: (www.freetobook.com/websites) 3) We can develop a website for your Accommodation Association – take a look at the Ayrshire Bed and Breakfast Association’s fully bookable website: www.ayrshirebandb.com 4) Bespoke development and design work for properties that want design input and creation on their booking search button or search results - again optional and very reasonable.

High Beeches, Bath “...unbelievable result... a total of 53 bookings in 24 days through our website, channel & telephone using freetobook!...Absolutely brilliant system...”

freetobook


Freetobook... packed with features to maximise online sales

Top List

Secure Online Booking for your website, commission-free Fast and friendly service from freetobook staff Diary to manage your bookings, making it easy to open and close dates Add telephone bookings and send an email confirmation Invoice customers instantly and email it there and then Optional connections with Booking.com and LateRooms *plus service Different ways to sell a room: Family/Triple/Double etc. Direct bookings from your Facebook page with our Facebook app Special offers to entice your customers to book Email, Text and/or Fax notification of bookings instantly Customer reviews: you choose which reviews to publish Your telephone number and email displayed to customer as they book. Lots and lots more: minimum stays, check-ins, cleaning reports, statements, customer export... much, much more...

Over the last 14 years in business we have seen and been part of some incredible changes. That experience and knowledge drives the quality and value of freetobook. Visit: www.freetobook.com or Call: 0141 270 2173 Fairwinds Chalets, Inverness-shire “Many customers now prefer to book on line and this [freetobook] gives them the ideal vehicle to do that... I would certainly recommend it to you...�

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