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YOUR

WISE CHOICE FOR A BETTER BODY

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THE COMPREHENSIVE GUIDE

GYM AND FITNESS CLUB

BODWISER AS A LIFESTYLE

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THE JOURNEY BEGINS

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Introduction Business Activities Organizational Structure System Overview

THE ESSENTIALS

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System Requirements Application and Update of Membership Physical Fitness Record Creating a Web Account Inventory and Walk-in Tracking Class Scheduling and Facility Reservation Generation of Reports

THROUGH THE MOTIONS

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Data-flow Diagrams

FULFILL YOUR DESTINY

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Logic Modeling through Decision Trees

BUILDING CONNECTIONS

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Entity Relationship Diagrams

FILL THE MISSING PIECE

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Forms and Reports

DESIGNING PERFECTION

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Design and Interfaces Integrated Bodwiser Operating Database System (iBod) Bodwiser Website

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Make it your

lifestyle

Our Bodwiser Lifestyle philosophy puts the focus back on people. Exercise, a healthy diet and a positive mental attitude are the foundations of emotional and physical wellbeing. Our personal approach to fitness is aimed at helping people integrate all aspects of wellness into their lives in a way that is unique to each one and in line with personal needs and aspirations. ‘When we are fit enough to do what we want without effort, when we can manage stress without being overwhelmed by it, when eating is an enjoyable experience without becoming an obsession, when exercise is an integral part of our life, then we are embracing the Lifestyle*’. Bodwiser offers everyone a unique customized fitness experience. Our exclusive equipment and interior design, personal training and customer driven services are designed to help people exercise in a stimulating environment and to create a fitness program that suits specific needs and targets. Technological innovation, scientific research and contemporary design, all contribute to ensure maximum performance and ultimate style for a unique Bodwiser Experience. Our commitment extends to the health of the planet, by implementing energy saving measures and increasing the amount of recycled material in all our production facilities, reducing waste, and exploring alternative energy sources. Our position as world leader in Wise solutions is at the service of all those who wish to improve their quality of life and that of other people by restoring physical and mental wellbeing. Adrielle Mendoza CEO of Bodwiser President and Founder, Burguan Company

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THREE REASONS WHY WE CHOOSE

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A FITNESS EXPERIENCE LIKE NO OTHER We offer a comprehensive fitness program catering to people of all ages. We have a wide range of services to fit your needs.


PERFECTION WITHIN YOUR REACH We give you state of the art equipment, amenities and facilities and the newest health and fitness technology today

EMLOYING THE BEST FITNESS EXPERTS Gathering a team of the best trainers and instructors from around the world, Bodwiser offers the best fitness programs in Asia.

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THE JOURNEY BEGINS

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INTRODUCTION

Your Health and Fitness Lifestyle Partner Bodwiser Gym offers a unique way of achieving both fitness and happiness at the same time. Being the Burguan Group’s newest venture, the three-storey fitness complex is located at the heart of Bonifacio High Street in Taguig City. Through the visionary mindset of its CEO, Adrielle L. Mendoza, Bodwiser Inc. aims to redefine the health and fitness industry. By providing the most modern gym equipment and excellent health instructors, the company also aims to promote an increased awareness of the importance of health and fitness to all ages. Aside from state-of-the-art gym equipment, the fitness center also boasts of an Olympic-size swimming pool which is available not only for cardiovascular trainings but also for family bonding activities. After a strenuous workout, the center also offers an avenue for its members to relax through its steam baths and spa treatments. Since it aims to involve all members of the family, Bodwiser also provides a Kids’ area where children can first appreciate the benefits of an active lifestyle. Bodwiser also offers classes such as yoga, pilates, and aerobics. It has martial arts training, specifically karate and taekwondo, which is also offered to children. The fitness center also provides nutrition experts for health consultations. With its vision to be a world-class health and fitness center offering holistic development to its members, Bodwiser aims to achieve excellence in providing them the best services and facilities. 9


BUSINESS ACTIVITIES

BUSINESS ACTIVITIES The business activities of the gym can be basically categorized into two: management of members of the club and minor activities. The activities under the management of members are enumerated as follows, with the first four being part of the system:

Management of members Application Process Clients of Bodwiser may apply for individual accounts, family accounts or corporate accounts, with their membership privileges being non-transferrable. In addition to the health and fitness benefits that the clients of Bodwiser will gain, additional benefits include discounts depending on the members’ level of activity and perks brought about by Bodwiser’s tie-ups with other companies. Updating of Membership Status Under this activity is the updating of records of the members, their usage of facilities and equipment, the services they availed and their progress if enrolled in certain health programs. This activity also encompasses renewals, cancellations, and freezings of membership. The facilities of Bodwiser include an Olympic-size swimming pool, steam bath/sauna, courts, spa, and a kids’ area. Among the services offered by the gym are group exercise classes (such as yoga, pilates and aerobics), martial arts training (which is also offered to children),

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personal training, nutritional therapy and health consultations. As for the equipment, the gym offers treadmills and weights, among others. One unique feature of Bodwiser is its high-technology facilities: members are provided with swipe cards which allow them to access the facilities and equipment of the club. These swipe cards make it easier for the members to time–in and –out of the gym, while at the same time making it more convenient for the members and Bodwiser alike to keep track of members’ progress. Members who wish to renew their membership must apply for renewal at least two weeks prior to the expiration of their existing membership. However, should existing members wish to cancel their membership, they should give a written notice – preferably within 4 weeks – using the form available at the club. Also, if any member plans to temporarily relinquish their membership rights, they can opt to freeze their membership for a minimum of 4 weeks (in multiples of 2 weeks) or one month (depending on what is applicable) to a maximum of 14 weeks or 3 months per calendar year. Scheduling of Classes Enrolling in classes can be done either at the club office or through the website. The schedules of the trainers may be viewed online. Website A website will be maintained by the club for the members’ easy

access. Through the website, members can access personal details, program progress and schedules of classes. They can also enroll in a class they intend to take through the website. Promos and special offers will also be posted there. Those who wish to apply for membership may fill up the application form through the website, after which they will be contacted for the schedule of their physical examination. The website will also be used to post job vacancies of the company and requirements of the open positions. Billing Membership is payable in advance through Direct Debit of either the member’s bank account or credit card on a fortnightly basis. Short term memberships can be purchased up front and paid over the counter. Administrative activities Minor activities that will be covered by the system are those dealing with people who are not members of the club, including walkins. Whilst the services, facilities and equipment are primarily for the use of the members, reservations by nonmembers are also entertained by Bodwiser. This is subject to the availability of the service, facility or equipment that the non-member wants to reserve; if there are members scheduled to use them, they are given first priority.


BUSINESS ACTIVITIES

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ORGANIZATIONAL STRUCTURE ORG STRUCTURE

The system will cover and affect the entire company specifically the finance and operations department, the trainers, staff (receptionists, security, maintenance, etc.) and the IT people of the company. The company structure is shown in the diagram below, with the main users in bold type and underlined:

At the gym level, we have the following organizational structure, all of which are under operations:

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THE PROBLEM AND EXPECTED RESULT Problem EXPECTED RESULT

Our Health and Fitness Center gives top priority to members; thus, the management must maintain a database for members to grant them access to the facilities. In line with this, the database system must also be able to address issues such as membership types (years, visits, perks), renewals and cancellations effectively. In addition, the business must also take into account the assignment of instructors to members to ensure efficiency and effectiveness. A proper scheduling of classes must also be done to prevent conflict in room assignments and instructor’s availability. Furthermore, it is often a challenge in this line of business to monitor each member’s activities and provide him/her real time access to his/her up-to-date progress. With respect to the administrative activities, it is important that the system efficiently keeps track of reservations. Specifically, we want to address problems and issues in the following areas: Database for members and other consumers Tracking of active and inactive members Tracking the frequency of visits in a month Updating membership status Matching programs for weight loss: Goals, weigh-in Trial Database for employees Assignment and scheduling of instructors and trainers Reservation of facilities

Expected Result With the implementation of the system, it is expected that the gym will already be at par with other wellknown gyms in the metro by its first year of operations. Through the development of a system that would keep track of its members’ status and progress, the trainers and the staff will be able to interact better with the members to be able to address their needs and wants. By establishing better relationships with its members, it is also expected that customer loyalty to the company will be promoted. The continual implementation of the system is then expected to increase the gym’s market share, and by the end of five years, Bodwiser will be a market leader in the health and fitness industry. To be able to assess the system’s effectiveness, both the gym personnel and the members have to be interviewed regularly for feedback. The gym personnel can provide the relevant information as to whether the system can be easily used and whether the system accurately tracks the member’s progress and membership status. On the other hand, the members can provide information as to whether their accounts have been accurately maintained and whether they receive important notifications on time. 13


THE SYSTEM System Name OVERVIEW

The system to be implemented by the gym shall be called Integrated Bodwiser Operating Database System or iBod.

System Overview iBod The system provides an efficient way of membership application. Applicants’ personal information and physical examination results are entered and stored in the database for easy retrieval as needed. This makes updating of membership (renewals, cancellations and freezings) easier to accomplish. For actual visits, the gym will be making use of top of the line technology. Each member will be given a card uniquely encoded with his name. It will serve as a key to the gym and its facilities. The entrance will have a turnstile, similar in function as those in entering MRT or LRT stations. The technology will automatically recognize the holder of the card and will send this information to the system. Through this, visits of the members would be accurately monitored. All facilities will have a built-in card holder. Just as some hotels have rooms that require the hotel keys to be inserted in a slot for a room to have electricity, every one of the equipments can only be activated through inserting the card in the holder. This system will be used to keep track of each member’s usage of the equipment in the gym. Significant data for both the company and the customer’s use will be efficiently collected.

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The system will also be used to organize and schedule classes and training to efficiently match trainers and instructors to members and students. Classes include martial arts, dance, aerobics, yoga and pilates. Given the number of rooms available, each room’s capacity, and number of people enrolled in a certain class, the system will find the optimal assignment of a class to a room in a given time. It will also send insight of certain times when rooms are idle.

BENEFITS

The system will be fed with already researched data regarding the usual times that members who avail of training visit the gym. With this information, the system will be able to come up with the optimal number of full-time trainer and part-time trainers to hire that will appropriately address the demand of the members at all times. Scheduling shall also be done for the reservation of facilities. For walk-ins, temporary cards will be given to be utilized in the same fashion as the members’ cards, except these are for single use only.

Website With the use of this website, members can avail of the many services offered by the gym. It will also serve as a support for the database of the company. The purpose of this website is not only to promote the gym and the many facilities it will include, but it also aims to be able to help with the registration process of the customers. The idea of registration and payment is very much like the system used in various airlines, where the customer will be able to settle payments and avail of membership to the exclusive gym through the use of the World Wide Web. Of course, this makes it more convenient for the members themselves, who can become a member or choose to extend their membership in the comfort of their own home. They can also register for different types of classes offered by the gym, as well as hire a personal trainer. It is through the website that each member can easily access information ranging from their individual progress in the gym to perks and premium packages offered to them by the company. Again, this support system is very much consistent with the goal of the company, which is to offer the best customer service available.

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System Benefits BENEFITS

The goal of the system is to be able to serve and give security to both the management and the members. Also, it will help in the easier maintenance and management of the gym and its members. The information from the technology can give insight as to which kind of machines are frequently used, and would be advantageous to buy more of. Knowing the time of usage can further aid management to better schedule maintenance (what time and how frequent) of each equipment and even the system itself. This prevents gym facilities from breaking down at inopportune times. Keeping track of the visits of each member will also help in following packages set by the company in each type of membership (i.e. bronze membership allows only twenty visits a month). Tracking the activity of the members will also help the management determine proper strategies to be implemented (i.e. promotions, perks, rewards). Knowing the peak times and idle times of rooms will help management explore alternatives in maximizing the use of these facilities, and thus, aid them in earning more profit. Also, efficient hiring of full-time and part-time trainers will level the staff complement to an optimal number, and, thus, would aid in reducing expenses. The company will be able to benefit signifi-

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cantly in their goal to create a brand new type of gym never yet seen in the Philippines. We believe that with these two objectives in mind, we will be able to get a sizable market for the gym and to achieve our aim to break into the industry.

Website The website will be a communicating tool in advertising and providing information. Relevant information about the gym is at the tip of everyone’s fingers. From the history, to the facilities, to the classes, to all the services that the company offers, everything can be effortlessly searched, giving the company easy reach to its target market. This support system of the gym, much like the main database, will be very beneficial. It will be able to ease the process of registration for both potential and existing members. Through the website, individuals interested in availing the services of the gym, not only get to register, but may pay online as well. The same goes for those who wish to renew their membership. No lines, no hassle. Yes comfort. Through the use of current technology, the company ensures that each customer will be able to concentrate on getting fit and being healthy. At the same time, it speeds up its own processes through the direct sending of information and money.


THE ESSENTIALS 17


FORM 1: APPLICATION FORM – INDIVIDUAL ACCOUNT

SYSTEM REQUIREMENTS

May be filled up by the applicant through the website or handwritten. If it is handwritten, the gym staff will encode the application form to the system. Form

Sex Contact Number (Mobile Phone) Contact Number (Landline) E-mail Address

Characteristics Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Text Box Drop-Down List Box (Month), Drop-Down List Box (Day), Drop-Down List Box (Year) Drop-Down List Box (Male, Female) Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

Submit

Button

Name Address Citizenship Birthday

REPORT 1: APPLICATION REPORT – INDIVIDUAL ACCOUNT Name: Address: Citizenship: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address:

FORM 2: VERIFICATION FORM Form This is to verify that the above information is correct.

Characteristics Buttons (OK, Cancel)

REPORT 2: NOTIFICATION REPORT You have successfully submitted your application form. Thank you for applying at Bodwiser!

FORM 3: APPLICATION FORM – FAMILY ACCOUNT May be filled up by the applicant through the website or handwritten. If it is handwritten, the gym staff will encode application form to the system. Form Name (Principal) Address

Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box

Citizenship

Text Box

Birthday

Drop-Down List Box (Month), Drop-Down List Box (Day), Drop-Down List Box (Year) Drop-Down List Box (Male, Female) Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

Sex Contact Number (Mobile Phone) Contact Number (Landline) E-mail Address 18

Characteristics


Hyperlink Button

Name of Extension N

Sex Contact Number (Mobile Phone) Contact Number (Landline) E-mail Address

Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Drop-Down List Box (Husband, Wife, Father, Mother, Son, Daughter) Drop-Down List Box (Month,) Drop-Down List Box (Day), Drop-Down List Box (Year) Drop-Down List Box (Male, Female) Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

Return to Principal’s Page Submit

Hyperlink Button

Relation to Principal Birthday

SYSTEM REQUIREMENTS

Add an Extension Submit

*A Family account can have a maximum of 4 extensions.

REPORT 3: APPLICATION REPORT – FAMILY ACCOUNT Name of Principal: Address: Citizenship: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address: Name of Extension N: Relation to Principal: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address:

FORM 4: VERIFICATION FORM Form This is to verify that the above information is correct.

Characteristics Buttons (OK, Cancel)

REPORT 4: NOTIFICATION REPORT You have successfully submitted your application form. Thank you for applying at Bodwiser! (OK Button)

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FORM 5: APPLICATION FORM – CORPORATE ACCOUNT The gym staff will encode the application form to the system.

SYSTEM REQUIREMENTS

Form Name of Company Name of Company Representative Position of Company Representative Company Address Contact Number (Mobile Phone) Contact Number (Landline)

Characteristics Text Box Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Text Box Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number)

Add an Employee Submit

Hyperlink Button

Name of Employee N

Sex Contact Number (Mobile Phone) Contact Number (Landline)

Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Text Box Drop-Down List Box (Month), Drop-Down List Box (Day), Drop-Down List Box (Year) Drop-Down List Box (Male, Female) Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number)

Return to Company’s Page Submit

Hyperlink Button

Address Citizenship Birthday

*A Corporate account can have a maximum of 100 employees.

REPORT 5: APPLICATION REPORT – CORPORATE ACCOUNT Name of Company: Name of Company Representative: Position of Company Representative: Company Address: Contact Number (Mobile Phone): Contact Number (Landline): Name of Employee N: Address: Citizenship: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address:

FORM 6: VERIFICATION FORM Form This is to verify that the above information is correct.

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Characteristics Buttons (OK, Cancel)


REPORT 6: NOTIFICATION REPORT You have successfully submitted your application form. Thank you for applying at Bodwiser! (OK Button)

SYSTEM REQUIREMENTS

FORM 7: PHYSICAL EXAMINATION FORM The gym staff will encode this to the system. Form Name Health Problems Regular Activities Frequency of Physical Activities (per week) Body Part(s) that Need(s) Improvement Program Enrolling In Target Weight Fitness Consultant Choose Fitness Consultant Preferred Day(s) of Training Preferred Time of Training (From) Preferred Time of Training (To)

Characteristics Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Check Box (Walking, Jogging, Running, Indoor Sports, Outdoor Sports, Others (Text Box)) Drop-Down List Box (Everyday, 4-6 Times a Week, 2-3 Times a Week, Rarely) Check Box (Arms, Waist, Legs, Others (Text Box)) Drop-Down List Box (Lose Weight, Gain Weight, Firming) Text Box (weight in kilograms) Option Button Check Box (List of Fitness Consultants) Check Box (Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday) Drop-Down List Box (30-minute time intervals) Drop-Down List Box (30-minute time intervals)

Current Weight Current Height Current Body Mass Index Current Body Fat Current Vital Statistics

Text Box (weight in kilograms) Text Box (height in centimeters) Text Box Text Box (in percentage) Text Box (bust size in inches) - Text Box (waist size in inches) - Text Box (hip size in inches)

Current Arm Muscles Current Waist-to-Hip Ratio

Text Box (measurement in inches) Text Box

Submit

Button

REPORT 7a: PHYSICAL EXAMINATION REPORT – NOTIFICATION REPORT You have successfully submitted a physical exam form. (OK Button)

REPORT 7b: PHYSICAL EXAMINATION REPORT – FOR THE MEMBER (WEBSITE) Name: Program Enrolled in: Target Weight: Weight (kilograms): Height (centimeters): BMI: Body Fat: Vital Statistics: Bust (inches) Waist (inches) Hips (inches)

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Arm Muscles (inches): Waist-to-Hip Ratio:

REPORT 7c: PHYSICAL EXAMINATION REPORT – FOR PERSONAL TRAINER AND BODWISER’S DATABASE

SYSTEM REQUIREMENTS

Name: Program enrolled in: Fitness Consultant: Day(s) and Time of Training: Body Part(s) that Need(s) Improvement: Target Weight: Health Problems: Regular Activities: Frequency of Physical Activities (per week): Weight (kilograms): Height (centimeters): BMI: Body Fat: Vital Statistics: Bust (inches) Waist (inches) Hips (inches) Arm Muscles (inches): Waist-to-Hip Ratio:

FORM 8: WEB ACCOUNT FORM Form Name E-mail Address Desired Username Desired Password Repeat Password (for verification)

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Characteristics Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Text Box (at least 6 characters) Text Box (at least 6 characters) Text Box (at least 6 characters)

Security Question (If you forgot your account number or password, we will ask for the answer to your security question.) Answer Recovery E-mail Address (This address is used to authenticate your account, should you ever encounter problems or had forgotten your password.) I want to receive exclusive offers, news, and invitations from Bodwiser Gym sent via e-mail, direct mail, or phone.

Text Box

Terms and Conditions

Hyperlink

I certify that I have read and agreed to the Bodwiser Gym’s Terms and Conditions, and to receive account-related communications from Bodwiser Gym electronically.

Check Box

Security Check Submit

Security Image (words) Button

Text Box Text Box

Check Box


REPORT 8a: CREATE WEB ACCOUNT REPORT – NOTIFICATION REPORT You have successfully created a web account. (OK Button)

SYSTEM REQUIREMENTS

REPORT 8b: WEB ACCOUNT REPORT – E-MAIL NOTIFICATION TO APPLICANT FOR ACCOUNT ACTIVATION E-mail message: Thank you for applying at Bodwiser! Account Number: Username: Password: Click the link below to activate your account: www.bodwiser.com/login/activateaccount/ Through your Bodwiser’s website account, you can view your progress in your program, enroll in a class and edit your personal information through the website in just a click!

REPORT 8c: WEB ACCOUNT REPORT – FOR BODWISER’S DATABASE You have successfully sent an activation e-mail. A new individual account has been created: Account Number: Name: Buttons (Generate ID, Back)

Report 8d: WEB ACCOUNT REPORT – MEMBER’S IDENTIFICATION CARD Bodwiser Health & Fitness Club

Name:

REPORT 8e: RECEIPT BODWISER GYM AND FITNESS CLUB OFFICIAL RECEIPT Date: Received from: Address: APPLICATION DETAILS Received the amount stated above _____________________________ Cashier Date: 23


FORM 9a: UPDATE MEMBERSHIP STATUS FORM The gym staff will encode this to the system. Form

Characteristics Text Box (I-##### for Individual accounts, F##### for Family accounts, C-##### for Corporate accounts) Drop-Down List Box (Renew Membership, Freeze Membership, Cancel Membership)

SYSTEM REQUIREMENTS

Account Number

Update Status

How long do you want to freeze this account? (This form will appear if Freeze Membership is chosen in the Update Status form) What account do you want to cancel? (For the Family account, this will appear if Cancel Membership is chosen in the Update Status form)

Drop-Down List Box (4 weeks, 6 weeks, 8 weeks, 10 weeks, 12 weeks, 14 weeks)

Submit

Button

Drop-Down List Box (Delete Extension N, Delete Account)

*For Family account extensions, the account numbers assigned are formatted as: F-#####a, F-#####b, F-#####c, and so on.

FORM 9b: VERIFICATION FORM Form

Characteristics

Are you sure you want to renew this account? (Account Number and Name)

Buttons (Yes, No)

REPORT 9a.1: NOTIFICATION REPORT – RENEWAL OF MEMBERSHIP You have successfully renewed the membership of (Name) with account number (Account Number). Buttons (OK, Generate Receipt)

REPORT 9a.2: NOTIFICATION REPORT – FREEZING OF MEMBERSHIP You have successfully put on-freeze for (N*) weeks the membership of (Name) with account number (Account Number). *Number of weeks Buttons (OK, Generate Receipt)

REPORT 9a.3: NOTIFICATION REPORT – CANCELLATION OF MEMBERSHIP You have successfully cancelled the membership (Name) with account number (Account Number). Buttons (OK, Generate Receipt)

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REPORT 9b: UPDATE MEMBERSHIP STATUS REPORT – RECEIPT BODWISER GYM AND FITNESS CLUB OFFICIAL RECEIPT

SYSTEM REQUIREMENTS

Date: Received from: Address: APPLICATION DETAILS Received the amount stated above _____________________________ Cashier Date:

REPORT 9c: UPDATE MEMBERSHIP STATUS REPORT – FOR THE MEMBER This can be viewed by the member through the website at the Profile section of his account. Membership Status: *For new members who did not cancel or put on-freeze their accounts, their status will be “New Member”.

REPORT 9d: UPDATE MEMBERSHIP STATUS REPORT – FOR THE BILLING DEPARTMENT UPDATE MEMBERSHIP STATUS REPORT For the week (Month) (From) – (To), (Year) Renewed Accounts A. Individual Accounts Account Numbers I-##### I-##### I-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers F-##### F-##### F-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers C-##### C-##### C-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers I-##### I-##### I-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

B. Family Accounts

C. Corporate Accounts

On-Freeze Accounts A. Individual Accounts

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SYSTEM REQUIREMENTS

B. Family Accounts Account Numbers F-##### F-##### F-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers C-##### C-##### C-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers I-##### I-##### I-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers F-##### F-##### F-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

Account Numbers C-##### C-##### C-#####

Account Name (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name) (Last Name, First Name, Middle Name)

C. Corporate Accounts

Cancelled Accounts A. Individual Accounts

B. Family Accounts

C. Corporate Accounts

REPORT 8e: MEMBER DEMOGRAPHICS REPORT – FOR THE MANAGEMENT MEMBER DEMOGRAPHICS REPORT For the Month of (Month) Individual Account Membership Status New Renewed On-Freeze Cancelled

Number of Accounts

Membership Status New Renewed On-Freeze Cancelled

Number of Accounts

Family Account

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Family Account Number of Accounts

SYSTEM REQUIREMENTS

Membership Status New Renewed On-Freeze Cancelled

FORM 10: EDIT PROFILE FORM – INDIVIDUAL ACCOUNT The profile can be edited by the member through the website at the Edit Profile section of his account. Form

Characteristics

Name Account Number Address

Last Name, First Name, Middle Name (cannot be edited) I-##### (cannot be edited) Text Box

Citizenship

Text Box

Birthday

Month, Day, Year (cannot be edited)

Sex

Male or Female (cannot be edited)

Contact Number (Mobile Phone) Contact Number (Landline) E-mail Address

Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

Submit

Button

REPORT 10: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE PERSONAL INFORMATION Name: Account Number: Membership Status: Address: Citizenship: Birthday: Sex: CONTACT DETAILS Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address: Your profile has been updated. (OK Button)

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FORM 11: EDIT PROFILE ACCOUNT – FAMILY ACCOUNT The profile can be edited by the member through the website at the Edit Profile section of his account.

SYSTEM REQUIREMENTS

*Cannot be edited for existing extensions. Form Name (Principal) Account Number Address Citizenship Birthday Sex Contact Number (Mobile Phone) Contact Number (Landline) E-mail Address Name (Extension N) Account Number Relation to Principal Birthday Sex Contact Number (Mobile Phone) Contact Number (Landline)

Characteristics Last Name, First Name, Middle Name (cannot be edited) F-##### (cannot be edited) Text Box Text Box Month, Day, Year (cannot be edited) Male or Female (cannot be edited) Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

E-mail Address

Last Name, First Name, Middle Name* F-#####* Relationship* Month, Day, Year* Male or Female* Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Text Box

Submit

Button

REPORT 10: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE PERSONAL INFORMATION – PRINCIPAL Name: Account Number: Membership status: Address: Citizenship: Birthday: Sex: CONTACT DETAILS Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address: EXTENSION N Name of Extension N: Account Number: Relation to Principal: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-mail Address:

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Your family’s profile has been updated. (OK Button)


FORM 12: EDIT PROFILE FORM – CORPORATE ACCOUNT The profile can be edited by the member through the website at the Edit Profile section of his account. Form

Characteristics

Account Number

Last Name, First Name, Middle Name (cannot be edited) C-##### (cannot be edited)

Address

Text Box

Citizenship

Text Box

Birthday

Month, Day, Year (cannot be edited)

Sex

Male or Female (cannot be edited)

Contact Number (Mobile Phone)

Text Box (11-digit Mobile Phone Number)

Contact Number (Landline) E-mail Address

Text Box (Area Code) – Text Box (Phone Number) Text Box

Submit

Button

SYSTEM REQUIREMENTS

Name

REPORT 12: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE Membership Status: PERSONAL INFORMATION Name: Account Number: Address: Citizenship: Birthday: Sex: CONTACT DETAILS Contact Number (Mobile Phone): Contact Number (Landline): E-Mail Address: Your profile has been updated. (OK Button)

FORM 13: UPDATE PHYSICAL FITNESS RECORD FORM The gym staff will encode this to the system.

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Form

Characteristics Last Name, First Name, Middle Name (cannot be edited) I-##### for Individual accounts, F-##### for Family accounts, C-##### for Corporate accounts (cannot be edited) Text Box Check Box (Walking, Jogging, Running, Indoor Sports, Outdoor Sports, Others: (Text Box) ) Drop-Down List Box (Everyday, 4-6 Times a Week, 2 -3 Times a Week, Rarely) Check Box (Arms, Waist, Legs, Others: (Text Box) )

Name

SYSTEM REQUIREMENTS

Account Number

Health Problems Regular Activities Frequency of Physical Activities (per week) Body Part(s) that Need(s) Improvement Program Enrolled In

Lose Weight, Gain Weight, or Firming (cannot be edited) Name of Fitness Consultant (cannot be edited) Time (cannot be edited) Text Box (weight in kilograms)

Fitness Consultant Schedule of Training Target Weight Current Weight Current Height Current Body Mass Index Current Body Fat Current Vital Statistics Current Arm Muscles Current Waist-to-Hip Ratio

Text Box (weight in kilograms) Text Box (height in centimeters) Text Box Text Box (in percentage) Text Box (bust size in inches) - Text Box (waist size in inches) - Text Box (hip size in inches) Text Box (in inches) Text Box

Submit

Button

REPORT 13a: UPDATE PHYSICAL FITNESS RECORD REPORT – FOR THE MEMBER (WEBSITE) This can be viewed by the member through the website at the View Progress section of his account. Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Weight (kilograms) Height (centimeters) BMI Body Fat Vital Statistics Bust (inches) Waist (inches) Hips (inches) Arm Muscles (inches) Waist-to-Hip Ratio

REPORT 13b: UPDATE PHYSICAL FITNESS RECORD REPORT – FOR THE FITNESS CONSULTANT AND DATABASE Name: Program Enrolled in: Fitness Consultant: Day(s) and Time(s) of Training: Body Part(s) that Need(s) Improvement: Target Weight: 30

Nov

Dec


HEALTH HISTORY Health Problems: Regular Activities: Frequency of Physical Activities (per week):

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

SYSTEM REQUIREMENTS

MEMBER STATISTICS Dec

Weight (kilograms) Height (centimeters) BMI Body Fat Vital Statistics Bust (inches) Waist (inches) Hips (inches) Arm Muscles (inches) Waist-to-Hip Ratio

INPUT 1 – IDENTIFICATION CARD When the member swipes the card at the entrance, his visit is automatically logged into the system with the generation of the member’s account number stored in the identification card. As for equipment usage, his start time will be recorded into the system when the member inserts his card into the slot in the equipment, and his end time will be registered when he removes the card from the slot.

REPORT 14a: INVENTORY REPORT – PER MEMBER Account Number: Number of Visits: Usage of Equipment Hammer Strength: (Number of hours used) Elliptical Trainer: (Number of hours used) Arc Trainer: (Number of hours used) Treadmill: (Number of hours used) Rower/Rowing Machine: (Number of hours used) Nordic Track Life Cycle: (Number of hours used) Stationary Bike: (Number of hours used) Recumbent Bike: (Number of hours used) Ab Trainers: (Number of hours used) Free Weights: (Number of times used) Physio and Medicine Balls: (Number of times used) Stepper: (Number of hours used) Stair Climber: (Number of hours used)

REPORT 14b: INVENTORY REPORT (AGGREGATE) – FOR THE MANAGEMENT USAGE OF EQUIPMENT For the Month of (Month) (Year) Hammer Strength: (Number of hours used) Elliptical Trainer: (Number of hours used) Arc Trainer: (Number of hours used) Treadmill: (Number of hours used) Rower/Rowing Machine: (Number of hours used) Nordic Track Life Cycle: (Number of hours used) Stationary Bike: (Number of hours used) Recumbent Bike: (Number of hours used) Ab Trainers: (Number of hours used) Free Weights: (Number of times used) Physio and Medicine Balls: (Number of times used) Stepper: (Number of hours used) Stair Climber: (Number of hours used)

31


INPUT 2 – WALK-IN IDENTIFICATION CARD

SYSTEM REQUIREMENTS

When the walk-in swipes the card at the entrance, his visit is automatically logged into the system with the generation of the universal walk-in account number stored in the identification card. As for equipment usage, his start time will be recorded into the system when the member inserts his card into the slot in the equipment, and his end time will be registered when he removes the card from the slot. Bodwiser Health & Fitness Club

TEMPORARY CARD T – #####

REPORT 15a: NUMBER OF WALK-INS REPORT – FOR THE MANAGEMENT Walk-Ins Report For the Month of (Month) (Year) Number of Walk-Ins

xx

REPORT 15b: WALK-INS INVENTORY REPORT – FOR THE MANAGEMENT Walk-ins Inventory Report For the Month of (Month) (Year) Usage of Equipment Hammer Strength: (Number of hours used) Elliptical Trainer: (Number of hours used) Arc Trainer: (Number of hours used) Treadmill: (Number of hours used) Rower/Rowing Machine: (Number of hours used) Nordic Track Life Cycle: (Number of hours used) Stationary Bike: (Number of hours used) Recumbent Bike: (Number of hours used) Ab Trainers: (Number of hours used) Free Weights: (Number of times used) Physio and Medicine Balls: (Number of times used) Stepper: (Number of hours used) Stair Climber: (Number of hours used)

FORM 16: ADD A NEW CLASS FORM The gym staff will encode the additional class. Form Class

Day(s) of Class

32

Time (From) Time (To) Instructor Room

Characteristics Drop-Down List Box (Swimming Lesson – Children, Swimming Lesson – Adult, Self-defense, Karate, Taekwondo, Kickboxing, Yoga, Aerobics, Water Aerobics, Belly Dancing) Check Box (Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday) Drop-Down List Box (30-minute time intervals) Drop-Down List Box (30-minute time intervals) Text Box Drop-Down List Box (List of Rooms)


REPORT 16: ADD A NEW CLASS NOTIFICATION REPORT You have successfully added a new class. (OK Button)

SYSTEM REQUIREMENTS

FORM 17a: DELETE A CLASS FORM Form Select a Class Table (in columns): Class Day(s) of Class Time Instructor Room

Characteristics Drop-Down List Box (Classes currently existing) Name of Class Day(s) of Class Time of Class Name of Class Instructor Room Name/Number

FORM 17b: DELETE A CLASS VERIFICATION FORM Are you sure you want to delete this class? Buttons (Yes, No)

REPORT 17: DELETE A CLASS NOTIFICATION REPORT You have successfully deleted a class. (OK Button)

FORM 18a: ENROLL IN A CLASS FORM Form Select a Class Choose Schedule (Per class) Days, Time, Instructor, Room

Characteristics Text Box, Button (Go)

Submit

Button

Option Button

FORM 18b: REMOVE A CLASS FORM Form Table (in columns): Class Day(s) of Class Time Instructor Room (Per class) Remove

Characteristics Text Box, Button (Go) Name of Class Day(s) of Class Time of Class Name of Instructor Room Name/Number Hyperlink

REPORT 18a: ENROLL IN A CLASS REPORT – FOR THE MEMBER You have successfully enrolled in a class. (OK Button)

REPORT 18b: CLASS REPORT – FOR THE MEMBER SCHEDULE OF CLASSES Class

Days of Class

Time

Instructor

Room

33


REPORT 18c: CLASS REPORT – FOR THE INSTRUCTOR

SYSTEM REQUIREMENTS

Class: Day: Time: Room: STUDENTS Account Number

Name

Contact Details

Program Enrolled In

FORM 19: FACILITY RESERVATIONS FORM The gym staff will encode this to the system. Form

Characteristics

Name Address Contact Number (Mobile Phone) Contact Number (Landline)

Facility

Date Reservation Time (From) Reservation Time (To)

Submit

Text Box (Last Name), Text Box (First Name), Text Box (Middle Name) Text Box Text Box (11-digit Mobile Phone Number) Text Box (Area Code) – Text Box (Phone Number) Drop-Down List Box (Tennis Court 1, Tennis Court 2, Badminton Court 1, Badminton Court 2, Badminton Court 3, Badminton Court 4, Badminton Court 5, Squash Court 1, Squash Court 2, Squash Court 3, Squash Court 4, Squash Court 5, Swimming Pool 1) Drop-down List Box (Month), Drop-Down List Box (Day), Drop-Down List Box(Year) Drop-Down List Box (30-minute time intervals) Drop-Down List Box (30-minute time intervals) Button

REPORT 19a.1: FACILITY RESERVATIONS REPORT – NOTIFICATION REPORT (NON-AVAILABILITY OF DESIRED FACILITY) The facility you are reserving is not available at your selected time or date. Please select a different time or date. (OK Button)

REPORT 19a.2: FACILITY RESERVATIONS REPORT – NOTIFICATION REPORT (SUCCESSFUL RESERVATION) You have successfully reserved a facility. Buttons (OK, Generate Receipt)

34


REPORT 19b: FACILITY RESERVATIONS REPORT – RECEIPT BODWISER GYM AND FITNESS CLUB OFFICIAL RECEIPT

SYSTEM REQUIREMENTS

Date: Received from: Address: FACILITY RESERVATION DETAILS Received the amount stated above _____________________________ Cashier Date:

REPORT 19c: FACILITY RESERVATIONS REPORT – FACILITY RESERVATIONS SCHEDULE SCHEDULE OF RESERVATIONS Facility

Date

Time

Reserved by

REPORT 19d: SUMMARIZED TOTAL FACILITY RESERVATIONS REPORT SUMMARIZED TOTAL FACILITY RESERVATIONS REPORT For the Month of (Month) (Year) Tennis Court 1: (Number of hours used) Tennis Court 2: (Number of hours used) Badminton Court 1: (Number of hours used) Badminton Court 2: (Number of hours used) Badminton Court 3: (Number of hours used) Badminton Court 4: (Number of hours used) Badminton Court 5: (Number of hours used) Squash Court 1: (Number of hours used) Squash Court 2: (Number of hours used) Squash Court 3: (Number of hours used) Squash Court 4: (Number of hours used) Squash Court 5: (Number of hours used) Swimming Pool 1: (Number of hours used)

INPUT 3: REPORTS ON MEMBERSHIP STATUS AND RESERVATION OF FACILITIES From the Membership Status Report sent to the billing department, the monthly revenue coming from membership fees, freezing fees, and termination fees can be generated. The Summarized Total Facility Reservations Report, on the other hand, will be the basis of the revenue from reservation of facilities.

35


REPORT 20: REVENUE REPORT

SYSTEM REQUIREMENTS

REVENUE REPORT FROM OPERATIONS For the Month of (Month) (Year) Membership Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Fees Membership Freezing Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Freezing Fees Membership Termination Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Termination Fees Reservation of Facilities Tennis Court Badminton Court Squash Court Swimming Pool Total Revenue from Reservation of Facilities Revenue from Walk-Ins Total Revenue from Operations

Phpxxx xxx xxx Phpxxx xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx xxx Phpxxx

FORM 21: REQUEST FOR SPECIAL REPORT FORM Form

Year Month

Characteristics Drop-Down List Box (Revenue Report from Operations, Summarized Total Facility Reservations Report) Drop-Down List Box (Year) Drop-Down List Box (From January to December)

Submit

Button

Report

REPORT 21: REQUEST FOR SPECIAL REPORT This report can only be viewed by the entity who requested for the report. This is a pro-forma of a requested Revenue Report. REVENUE REPORT FROM OPERATIONS For the Month of (Month) (Year) Membership Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Fees Membership Freezing Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Freezing Fees 36

Phpxxx xxx xxx Phpxxx xxx xxx xxx xxx


xxx xxx xxx

SYSTEM REQUIREMENTS

Membership Termination Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Termination Fees Reservation of Facilities Tennis Court Badminton Court Squash Court Swimming Pool Total Revenue from Reservation of Facilities Revenue from Walk-Ins Total Revenue from Operations

xxx xxx xxx xxx xxx xxx xxx Phpxxx

37


providing no less than

perfection

THROUGH THE MOTIONS 38


Driven by innovation, design and research Innovation has always been our guiding force that sustains us in the development of our services. Born out of an in-depth research into health and fitness, Bodwiser is a unique combination of technology, design and entertainment.

39


40

Members ID Card Retrieved Class Schedule Member Progress Report

Member Progress Facility Reservation Form Application Form Physical Examination Username and Password Updated Membership Info ID Card Receipt Notification Message

Temporary Gym Usage Card

0

Notification Message

Management

Management Report

Integrated Bodwiser operating database system�

Facility Reservation Form

Non-members

Member Progress Report

Class Schedule

Retrieved Member Schedule

Receipt

Gym Trainers and Class Instructors

Context data flow diagram

CONTEXT DFD


ID Card

Track Gym Usage

4.0

Track Member Progress

3.0

Update Membership Accounts

2.0

Create Membership Accounts

1.0

Facility Reservation Form Notification Message Receipt

Facility Reservation Form Notification Message Receipt

Member Progress

Non-members

Members

Updated Membership Info Notification Message ID Card Receipt

Application Form Physical Examination Username and Password ID Card Notification Message Receipt

D1

Reserve Facilities

6.0

Consolidated and Summarized Gym Usage

Management Report

File

Facility

Retrieved Facility Reservation Info

D4 Reservation

Retrieved Temporary Gym Usage Info

Gym Usage File

Processed Facility Reservation Form

D3

Generate Reports

D2

Class Schedules File

Management

Gym Trainers and Class Instructors

Retrieved Class Schedule Processed Class Schedule

Class Schedule Retrieved Member Schedule Member Progress Report

Schedule Training and Classes

7.0

Retrieved Membership Type Info

Retrieved Member Progress

Membership Information File

Member Progress Report Retrieved Gym Usage Info

Processed Member Progress

Retrieved Member Stats

Processed Updated Membership Status

Processed Edited Membership Profile

Retrieved Membership Info

Processed Membership Information

Retrieved Member Schedule

Retrieved Class Schedule

5.0

Level 0 data flow diagram

LEVEL O DFD

41


42

Receipt

ID Card

Notification Message

Username and Password

Physical Examination

Members

Application Form

Generate ID Card and Receipt

1.9

Generate Notification Message

1.8

Process Username and Password

Accepted Username and Password

1.7

1.6 Receive and Check Username and Password

Receive and Check Physical Examination Accomplished Physical Examination Form

1.5 Process Physical Examination Form

1.4

Process Application Form

Accomplished Application Form

1.2

1.1 Receive and Check Application Form

1.0 Create Membership Accounts

Processed Membership Information

Processed Membership Information

Processed Username and Password

Processed Physical Examination

Processed Application Form

Upload to Membership Information Database

1.3

Level 1 data flow diagrams

Processed Membership Information

1.0 CREATE

D1

Membership Information File


2.8

Generate Notification Message

2.11

Process Membership Profile Form

2.3

Notification Message

Processed Edited Membership Profile Form

Processed Edited Membership Profile

Upload to Database Updated Profile

2.2

Receive and Check Membership Profile

2.10

2.1 Retrieve Membership Info

Updated Membership Info

2.4

Cancelled Accounts

Frozen Accounts

Receive and Check Membership Status

Membership

2.9

Processed Updated Membership Status

Upload to Database Updated Status Processed Frozen Accounts

Processed Cancelled Accounts

Processed Renewed Accounts

File

D1 Information

Processed Frozen Accounts

Processed Cancelled Accounts

Processed Renewed Accounts

Process Frozen Accounts

2.7

Process Cancelled Accounts

2.6

Process Renewed Accounts

2.5

Retrieved Membership Info

Retrieved Renewed Accounts Membership Status

Retrieved Membership Profile

Receipt

Generate ID Card and Receipt

ID Card

Members

Updated Membership Info

Accomplished Edited Membership Profile Form

Processed Edited Membership Profile

2.0 Update Membership Accounts

2.0 UPDATE

43


44

Member Progress

Non-members

Members

Temporary Gym Usage Card

ID Card

4.0 Track Gym Usage

Members

Retrieve Nonmember Gym Usage from Temporary Gym Usage Card

Non-member Gym Usage

Collect Gym Usage Details

4.4

4.2

3.4

Upload to Database Member Progress

Segregate Gym Usage per Equipment

4.3

Consolidated and Summarized Gym Usage

File

Membership

D3

D1 Information

Processed Member Progress

Retrieved Member Stats

Compiled Gym Usage

Processed Member Progress

4.1 Member Gym Usage

Member Progress

3.3

Compare Member Stats with Member Progress

Retrieved Member Stats

Retrieve Member Stats

3.2

Retrieve Member Gym Usage from ID Card

Receive and Check Member Progress

3.1

3.0 Track member progress

3.0 AND 4.0

Gym Usage File


Receive and Check Class Schedule

5.2

Members

6.1 Receive and Check Reservation Forms

Non-members

Facility Reservation Form

Facility Reservation Form

5.1

5.3

Retrieved Member Schedule

Accomplished Facility Reservation Form

Upload to Database Class Schedule

5.4

File

Processed Facility Reservation Form

D2

Receipt

Receipt

Generation of Receipt

Generation of Notification Message

Notification Message

6.5

Processed Facility Reservation Form

Upload to Database Updated Status

6.3

Processed Class Schedule

6.4

Processed Facility Reservation Form

Notification Message

Process Reservation Form

6.2

Membership

D1 Information

Process Class Processed Class Schedule Schedule Form

Retrieve Member Schedule for Training

Accomplished Class Schedule Form

Retrieved Member Schedule

6.0 Reserve facilities

Class Schedule

Gym Trainers and Class Instructors

5.0 Schedule Training and Classes

Upload Class Schedule to Website

5.5

Retrieved Class Schedule

Retrieved Class Schedule

File

D4 Reservation

Facility

Class Schedules File

Members

5.0 AND 6.0

45


46

Retrieved Facility Reservation Info

Retrieved Gym Usage Info

Gym Usage File

D4

D3

Retrieved Temporary Gym Usage Info

Retrieved Membership Type Info

Facility Reservation File

D1

Membership Information File

Retrieved Member Progress

Walk-in Report

Member Demographics Report

Convert Gym Usage Info to Report

7.5 Inventory Report

Total Reservations Convert Facility Reservation Info to per Facility Type Report Report

7.4

Convert Temporary Gym Usage Info to Walk-in Report

7.3

Convert Membership Type Info to Report

7.2

Members

Member Progress Report

Summarize Inventory Report

7.9 Summarized Inventory Report

Summarize Total Summarized Total Facility Reservations Report Reservations per Facility Type Report

7.8

Summarized Total Facility Reservations Report

Convert Member Demographics, Walk-in, and Reservations Report to Revenue Report

7.10 Revenue Report

Summarized Member Demographics Report

Gym Trainers and Class Instructors

Member Progress Report

Summarized Member Demographics Report

Summarize Member Demographics Report

7.7

Upload to Website

Convert Member Progress Info to Report Member Progress Report

7.6

7.1

7.0 Generate Reports

Consolidate Reports

7.11

Management Report

Management

7.0 REPORTS


FULFILL YOUR DESTINY

47


48

Is the customer a member?

No

Yes

Overview

Will the customer apply to be a member?

Will the customer change his/her membership status?

No

Yes

No

Yes

Will the customer avail of the walk-in program?

Go to Module 1.0

Will the customer undergo the monthly physical exam?

Go to Module 2.0

No

Yes

No

Yes

Will the customer reserve a facility?

Go to Module 4.0A

Will the customer use the gym?

Go to Module 3.0

No

Yes

No

Yes

The customer is just inquiring

Go to Module 6.0

Will the customer enroll in a class?

Go to Module 4.0B

No

Yes

Go to Module 6.0

Go to Module 5.0

LOGIC MODELLING


Did the customer accomplish the application form completely?

No

Yes

Generate notification message

Upload processed application form to Membership Information File

Show application form again

Did the customer undergo the physical examination? No

Yes

Conduct physical examination

Upload processed physical examination form to Membership Information File Did the customer already create a website account?

No

Yes

Ask the customer to create a website account

(unique and at least 6 characters)

Did the customer provide a valid username?

No

Yes

Generate notification message

(at least 6 characters)

No

Did the password Yes and password verification match?

MODULE 1.0: CREATE MEMBERSHIP ACCOUNTS

Ask for another username

Generate notification message

Upload processed application form to Membership Information File

Retype password and password verification

Generate notification message

Print receipt

LOGIC MODELLING

49

Generate identification card


50

Is the membership a new account?

No

Yes

Has the member updated his membership already?

Does the member want to update his profile?

No

Yes

No

Yes

Does the member want to renew his membership?

Has the member updated his profile already?

Show profile

Update profile

No

Yes

No

Yes

Does the member want to freeze his membership?

Renew membership

Ask member to update his profile

No Does the member want to cancel his membership?

No

Prompt member to update his membership

Cancel membership

Freeze membership

Ask member to fill blank field/s

Show updated profile

Select number of weeks account will be on-freeze Yes

No

Yes

Yes

Is the member done updating his profile? (no blank fields)

Ask member to fill blank field/s

Notify member that his account has been renewed through the website

No

Yes

Send Update Membership Profile Report to Membership Information File

Send updated membership status report to Membership Information File

Show updated profile

Is the member done updating his profile? (no blank fields)

Show updated profile

Send updated membership status report to Membership Information File Delete member’s website account

Print receipt

Notify member that his account has been put on-freeze through the website

Generate new identification card

Send Update Membership Profile Report to Membership Information File

Send updated membership status report to Membership Information File

MODULE 2.0: UPDATE MEMBERSHIP ACCOUNTS

Notify member that his account has been cancelled

Print receipt

LOGIC MODELLING

Print receipt


No Update member’s progress

No

Yes

Request for the retrieval of previous member stats

Are all comparisons ready for processing?

Are the member’s ID card details valid?

No

Yes

Check identification card details again

Collect gym usage of member

Are the gym usage details ready for compilation? No

Yes

Show details again for additional details or corrections

Segregate gym usage per equipment

MODULE 4.0A: TRACK GYM USAGE - MEMBERS

Are the current details of the member’s progress up-to-date?

Yes

Are the previous member stats shown?

Compare previous member stats with current member progress

MODULE 3.0: TRACK MEMBER PROGRESS

No

Yes

Send summarized gym usage details to Gym Usage File

Show data again for corrections

Send processed member progress to Member Progress File

LOGIC MODELLING

51


52

No

Yes

Show temporary usage form again

Give nonmember temporary identification card Print receipt

Does the member want to get a fitness consultant?

Yes

Select a fitness consultant

No

Select available schedule Does the member want to enroll in a class?

MODULE 5.0: SCHEDULING OF CLASSES

Did the customer fill out the temporary usage form completely?

Upload information in the Membership Information File for Walk Ins

No

Yes

Upload member’s schedule to website and Class Schedules File

Select a class

Show information in the temporary usage card

Send member’s schedule to fitness consultant

(Days, Time, Instructor, Room, Private or Group)

Select from list of available schedule of class

Are all the information in the temporary usage card valid? No

Yes

No

Yes

Show the details again for any corrections

Is the schedule selected in conflict with a previous schedule selected?

No

Yes

Is the customer sure of the selected gym usage?

MODULE 4.0b: TRACK GYM USAGE - WALK-INS

Do you want to change the selected scheduie of class?

Change schedule of class

Show the form again for any corrections

Are the gym usage details collected?

No

Yes

No

Yes

Do you want to enroll in another class?

Change schedule of class

Request for recollection of gym usage information

Are the gym usage details ready for compilation?

No

Yes

No

Yes

Upload member’s schedule to website and Class Schedules File

Enroll in another class

Show details again for additional details or corrections

Segregate gym usage per equipment

LOGIC MODELLING

Send member schedule to fitness consultant and personal trainer/instructor

Send summarized gym usage details to Gym Usage File


Select desired facility

Is it available?

No

Yes

Does the customer want to consider other facilities?

Accomplish Facility Reservation Form

No The customer leaves the system

Yes

Did the customer fill out the facility reservation form completely?

MODULE 6.0: RESERVE FACILITIES

No

Yes

Show the form again

Process reservation of facility

Upload updated facility reservation file to Facility Reservation File

Print receipt

LOGIC MODELLING

53


54

Is it the end of the month?

Generate Total Reservations per Facility Type Report

Generate Member Demographics Report

Generate Gym Usage Report

Is it the end of the week?

Yes

Yes

No

Generate Updated Membership Status Report

Is there a special request for reports?

Yes

No

Generate Member Demographics Report

Generate Facility Reservations Report

Generate Updated Membership Status Report

Yes

Yes

Upload Member Progress Report to Website

Generate Member Progress Report

Yes

MODULE 7.0: GENERATE REPORTS

No

Yes

The user leaves the system

Generate requested report

Submit to Billing Department

Summarize Member Demographics Report and Total Reservations per Facility Type Report

Submit to Billing Department

Send report to fitness consultant

Submit requested report

Generate Revenue from Walk Ins Report

Generate Revenue Report from Operations

LOGIC MODELLING

Submit to Management


BUILDING CONNECTIONS 55


56

Employee Username

Member Means Contact of Payment Details

Receipt Number

Applicant Extensions

Applicant Citizenship

Applicant Sex

Applicant Number

Employee Name

Employee

Received by

Payment

Makes

Employee ID

Receives

Creates

Fitness Consultant

Fills up

Applicant Birthday

Employee Contact Details

Consultant Contact Details

Consultant ID

Consultant Name

Consultant Username

Takes

Applicant Member Contact Contact Details

Applicant

Applicant Name

1.0 Create Membership Accounts

Receipt Number

Receipt Date

Receipt

Membership Account

Conducted by

Password

Physical Exam Date

Physical Exam

Physical Exam Number

Username

Application Date

Application Form

Application Form Number

Generates

Verified by

Recorded by

Processed by

Membership Information File

File Name

Means of Payment Include: Type of Payment, Amount of Payment

Applicant Extensions Include: Extension Name, Relation to Principal, Birthday, Sex, Contact Details (see previous)

Entity Contact Details Include: Present Address; Permanent Address; Telephone Number; Cellphone Number; E-mail Address

1.0 ERD CREATE


Password

Username

Renews

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

Membership Account

Cancels

Member

Freezes

Views

Updates

2.0 Update Membership Accounts

Makes

Receives

Employee

Employee Contact Details

Employee ID

Employee Name

Employee Username

Member Means Contact of Payment Details

Generates

Processed by

Receipt Number

Receipt Date

Received by

Payment

Receipt Number

Receipt

Member Profile

Member Account Number

2.0 ERD UPDATE

57

Membership Information File

File Name


58

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

File Name

Membership Information File

Member

Provides

3.0 Track Member Progress

Processed by

Physical Fitness Record

Tracked by

Date

Measured by

Member Account Number

Member Stats

Member Account Number

Updates

Employee

Fitness Consultant

Employee Contact Details

Employee ID

Employee Name

Employee Username

Consultant Contact Details

Consultant ID

Consultant Name

Consultant Username

3.0 ERD PROGRESS


Non-member Contact Details

Non-member Name

Non-member Number

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

Fills up

Nonmember

Member

Uses

Equipment Code

Date

Temporary Gym Usage Form

Gym Usage Form Number

4.0 Track Gym Usage

Processed by

Equipment Type

Gym Equipment

Equipment Model

Tracked by

Employee Username

Employee ID

File Name

Gym Usage File

Employee

Employee Name

Date

Processed by

Equipment Type

Usage Record (per equipment type)

Updates

Employee Contact Details

4.0 ERD GYM USAGE

59


60

Employee Contact Details

Employee ID

Employee Name

Employee Username

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

Employee

Member

Adds

Joins

Views

Receives

5.0 Schedule Training and Classes

Training Time

Taught by

Class

Checks Availability of

Member Schedule

Member Account Number

Training

Member Account Number

Class Instructor

Class Room

Class Time

Class Code

File Name

Class Schedules File

Processed by

Conducted by

Instructor Contact Details

Instructor ID

Instructor Name

Instructor Username

Checked for Availability by

Gym Trainer

Trainer Contact Details

Trainer ID

Trainer Name

Trainer Username

5.0 ERD SCHEDULE


Non-member Contact Details

Non-member Name

Non-member Number

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

Non-member

Fills up

Member

Facility

Processed by

Facility Reservation Form

Reservation Form Number

6.0 Reserve Facilities

Employee Contact Details

Employee ID

Employee Name

Employee Username

Facility Reservation File

File Name

Receipt Date

Employee

Generates

Receipt

Receipt Number

Received by

Received by

Payment

Makes

Member Means Contact of Payment Details

Receipt Number

6.0 ERD RESERVE

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62

Date

Equipment Type

Facility

Reservation Form Number

Date

Gym Usage Form Number

Date

Member Account Number

Password

Username

Date

Gym Usage Form Number

Usage Record (per equipment type)

Facility Reservation Form

Temporary Gym Usage Form

Physical Fitness Record

Membership Account

Application Form

7.0 Generate Reports

Database Name

Database

processed by

Trainer Contact Details

Trainer ID

Trainer Name

Trainer Username

processes

Gym Trainer

Inventory Report

Facility Reservations Report

Inventory Report Date

Facility Reservations Report Date

Revenue Report Date

Member Demographics Report Date

Member Demographics Report

Revenue Report

Member Progress Report Date

Member

Member Progress Report

Forwarded to

Manager Contact Details

Manager ID

Manager Name

Manager Username

Consolidated into

Management Report

Management Report Date

Member Contact Details

Membership Type

Member Name

Member Username

Member Account Number

7.0 ERD REPORT

General Manager

Forwarded to


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BRANDING Bodwiser provides you with state-of-the-art equipment and the most advanced technology for health and fitness available today. Our top of the line system and excellent staff keep track of your progress and lead you efficiently to your targets.

Our constant involvement in promoting and spreading the Bodwiser Philosophy, our presence at the most important worldwide health and fitness events and our well-deserved reputation for innovation, style and excellence are all yours for the taking.

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Forms and Reports

FILL THE MISSING PIECE 65


FORM 1: APPLICATION FORM – INDIVIDUAL ACCOUNT

FORMS AND REPORTS

Users of the form: 1. Member – shall be the one to provide personal information needed for the membership application. Gym Staff – shall be responsible for encoding the member’s information in the system. Process in which the form will be used: Process 1.1 – Receive and Check Application Form Please complete the details and one of our Membership Consultants will get in touch with you!

REPORT 1: APPLICATION REPORT – INDIVIDUAL ACCOUNT User of the report: Member – will be informed of what information he/she had put in the form. Process in which the report will be generated: Process 1.1 – Receive and Check Application Form PERSONAL INFORMATION Name: Richard Rioflorido Estrella Address: E. Abada St., Loyola Heights, Quezon City Citizenship: Filipino Birthday: January 20, 1989 Sex: Male CONTACT DETAILS Contact Number (Mobile Phone): 09055124123 Contact Number (Landline): 02-7891234 E-mail Address: restrella@gmail.com

FORM 2: VERIFICATION FORM Users of the form: 1. Member – shall be the one to confirm if the information given was correct. Gym staff – shall be the one to verify the member’s confirmation of the given information. 66


Process in which the form will be used: Process 1.1 – Receive and Check Application Form

FORMS AND REPORTS

REPORT 2: NOTIFICATION REPORT User of the report: Member – will be notified that the application form has been successfully submitted to the system. Process in which the report will be generated: Process 1.8 – Generate Notification Message

FORM 3: APPLICATION FORM – FAMILY ACCOUNT Users of the form: 1. Member (Principal) – shall be the one to provide the details of the family account and the personal information of the users of the account. Gym staff – shall be responsible for encoding the details of the family account and the personal information of the users of the account. Process in which the form will be used: Process 1.1 – Receive and Check Application Form Please complete the details and one of our Membership Consultants will get in touch with you!

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FORMS AND REPORTS REPORT 3: APPLICATION REPORT – FAMILY ACCOUNT User of the report: Member – will be notified what personal information of the principal and the account users he/she has provided. Process in which the report will be generated: Process 1.1 – Receive and Check Application Form PERSONAL INFORMATION (PRINCIPAL) Name: Riozaldy Paras Cuyson Address: Grand Emerald Tower, Ortigas Center, Pasig City Citizenship: Filipino Birthday: March 10, 1980 Sex: Male CONTACT DETAILS Contact Number (Mobile Phone): 09215674890 Contact Number (Landline): 02-6573456 E-mail Address: riiio_3@yahoo.com EXTENSION 1 PERSONAL INFORMATION Name of Extension N: Nina Cruz Cuyson Relation to Principal: Wife Birthday: August 20, 1981 Sex: Female CONTACT DETAILS Contact Number (Mobile Phone): 09215674891 Contact Number (Landline): 02-6573456 E-mail Address: ninacuyson@yahoo.com

FORM 4: VERIFICATION FORM Users of the form: 1. Member – shall be the one to confirm if the information given was correct. 2. Gym staff – shall be the one to verify the member’s confirmation of the given information. 68


Process in which the form will be used: 1. Process 1.1 – Receive and Check Application Form

FORMS AND REPORTS

REPORT 4: NOTIFICATION REPORT User of the report: 1. Member – will be notified that the application form has been successfully submitted to the system. Process in which the report will be generated: Process 1.8 – Generate Notification Message

FORM 5: APPLICATION FORM – CORPORATE ACCOUNT Users of the form: 1. Member (Company Representative) – shall be the one to provide the details of the corporate account and the personal information of the users of the account. Gym staff – shall be responsible for encoding the details of the corporate account and the personal information of the users of the account. Process in which the form will be used: Process 1.1 – Receive and Check Application Form

69


FORMS AND REPORTS REPORT 5: APPLICATION REPORT – CORPORATE ACCOUNT User of the report: Member – will be notified that the account details and personal information of the account users have been entered into the system. Process in which the report will be generated: Process 1.8 – Generate Notification Message Name of Company: Unilever Philippines Name of Company Representative: Steffi Rodriguez Gaerlan Position of Company Representative: Human Resources Manager Company Address: 1351 United Nations Avenue 1007, Paco, Manila Contact Number (Mobile Phone): 09150980987 Contact Number (Landline): 02-5671234 EMPLOYEE 1 PERSONAL INFORMATION Name: Rio Lim Paras Address: Magiting St., UP Village, Diliman, Quezon City Citizenship: Filipino Birthday: April 1, 1982 Sex: Male CONTACT DETAILS Contact Number (Mobile Phone): 09213424567 Contact Number (Landline): 02-2456578 E-Mail Address: rioparas@gmail.com

FORM 6: VERIFICATION FORM Users of the form: 1. Member – shall be the one to confirm if the information given was correct. Gym staff – shall be the one to verify the member’s confirmation of the given information. Process in which the form will be used:

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FORMS AND REPORTS

REPORT 6: NOTIFICATION REPORT User of the report: Gym staff – will be notified that the application form has been successfully submitted to the system. Process in which the report will be generated: Process 1.8 – Generate Notification Message

FORM 7: PHYSICAL EXAMINATION FORM User of the form: Gym Staff – shall be responsible for encoding in the system the data from the member’s physical examination. Process in which the form will be used: Process 1.4 – Receive and Check Physical Examination

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FORMS AND REPORTS

70 174 22.18 31% 35

33

38

17 .88

REPORT 7a: PHYSICAL EXAMINATION REPORT – NOTIFICATION REPORT User of the report: Member – will be notified that the physical examination form has been successfully submitted to the system. Process in which the report will be generated: Process 1.8 – Generate Notification Message

REPORT 7b: PHYSICAL EXAMINATION REPORT – FOR THE MEMBER (WEBSITE) User of the report: Member – will be notified of his/her physical examination results. Process in which the report will be generated: Process 1.4 – Receive and Check Physical Examination

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REPORT 7c: PHYSICAL EXAMINATION REPORT – FOR PERSONAL TRAINER AND BODWISER’S DATABASE

FORMS AND REPORTS

Users of the report: 1. Gym staff – will be informed of the results of the member’s last physical examination. Personal Trainer – will be informed of the health status of the member assigned to him/her. Process in which the report will be generated: Process 1.4 – Receive and Check Physical Examination

FORM 8: WEB ACCOUNT FORM User of the form: Member – will provide information needed to create web account. Process in which the form will be used: Process 1.6 – Receive and Check Username and Password

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FORM 8: WEB ACCOUNT FORM

FORMS AND REPORTS

User of the form: Member – will provide information needed to create web account. Process in which the form will be used: 1. Process 1.6 – Receive and Check Username and Password

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REPORT 8a: CREATE WEB ACCOUNT REPORT – NOTIFICATION REPORT

FORMS AND REPORTS

User of the report: Member – will be informed that his/her web account has been successfully created. Process in which the report will be generated: Process 1.8 – Generate Notification Message

REPORT 8b: WEB ACCOUNT REPORT – E-MAIL NOTIFICATION TO APLLICANT FOR ACCOUNT ACTIVATION User of the report: Member – will be informed via electronic mail of the steps on how to activate his/her account. Process in which the report will be generated: Process 1.8 – Generate Notification Message

REPORT 8c: WEB ACCOUNT REPORT – FOR BODWISER’S DATABASE User of the report: Gym staff – will be informed of the web account information of the member. Process in which the report will be generated: Process 1.8 – Generate Notification Message 75


FORMS AND REPORTS

REPORT 8d: WEB ACCOUNT REPORT – MEMBER’S IDENTIFICATION CARD User of the report: Member – will be given the member’s identification card for access to the gym’s facilities. Process in which the report will be generated: Process 1.9 – Generate ID Card and Receipt

(FRONT)

(BACK)

ID CARD FOR INDIVIDUAL ACCOUNTS

(FRONT)

(BACK)

ID CARD FOR FAMILY ACCOUNTS

(FRONT)

(BACK)

ID CARD FOR CORPORATE ACCOUNTS 76


REPORT 8e: RECEIPT Users of the report: 1. Member – will be given a proof of his/her application has been processed. Gym staff – will be the one to verify the application.

FORMS AND REPORTS

Process in which the report will be generated: Process 1.9 – Generate ID Card and Receipt

FORM 9a: UPDATE MEMBERSHIP STATUS FORM Users of the form: Member – shall be the one to decide whether to renew, cancel, or put on-freeze his/her account. Gym staff – shall be responsible for encoding it to the gym’s database. Process in which the form will be used: Process 2.4 – Receive and Check Membership Status

Update Membership – Renew Membership

Update Membership – Freeze Membership

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FORMS AND REPORTS

Update Membership – Cancel Membership

FORM 9b: VERIFICATION FORM User of the form: Gym staff – will be the one to confirm the action of renewing/cancelling/putting on-freeze the membership. Process in which the form will be generated: Process 2.11 – Generate Notification Message Are you sure you want to renew this account? Account Number: I-01234 Name: Richard Rioflorido Estrella

REPORT 9a.1: NOTIFICATION REPORT – RENEWAL OF MEMBERSHIP User of the report: Member – will be notified that his/her membership has been successfully renewed. Process in which the report will be generated: Process 2.11 – Generate Notification Message You have successfully renewed the membership of Jeff Maclang with account number I-02146.

REPORT 9a.2: NOTIFICATION REPORT – FREEZING OF MEMBERSHIP User of the report: Member – will be notified that his/her membership has been successfully put on-freeze. Process in which the report will be generated: Process 2.11 – Generate Notification Message You have successfully put on-freeze for 4 weeks the membership of Edric Maguan with account number F-01456.

REPORT 9a.3: NOTIFICATION REPORT – CANCELLATION OF MEMBERSHIP 78

User of the report:


Process in which the report will be generated: Process 2.11 – Generate Notification Message

FORMS AND REPORTS

You have successfully cancelled Extension 1 of Principal Rick Roque with account number F-00244.

REPORT 9b: UPDATE MEMBERSHIP STATUS REPORT – RECEIPT Users of the report: 1. Member – will be given a proof of his/her application has been updated. Gym staff – will be the one to verify the updated application. Process in which the report will be generated: Process 2.10 – Generate ID Card and Receipt

REPORT 9c: UPDATE MEMBERSHIP STATUS REPORT – FOR THE MEMBER User of the report: Member – will be informed of his/her membership status in the gym website. Process in which the report will be generated: Process 7.6 – Upload to Website Membership Status: Renewed *For new members, their status will be “New Member”.

REPORT 9d: UPDATE MEMBERSHIP STATUS REPORT – FOR THE BILLING DEPARTMENT User of the report: Billing department – determines the amount to be billed to each member. Process in which the report will be generated: Process 7.7 – Summarize Member Demographics Report

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80

FORMS AND REPORTS


REPORT 9e: MEMBER DEMOGRAPHICS REPORT – FOR THE MANAGEMENT

FORMS AND REPORTS

User of the report: Management – will be informed of the number of members who renewed, put on-freeze, or cancelled their accounts. Process in which the report will be generated: 1. Process 7.7 – Summarize Member Demographics Report

FORM 10: EDIT PROFILE FORM – INDIVIDUAL ACCOUNT User of the form: Member – shall be the one to fill out the form so that his/her information is up-to-date. Process in which the form will be used: Process 2.2 – Receive and Check Membership Profile

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REPORT 10: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE

FORMS AND REPORTS

Users of the report: 1. Member – will be informed that his/her account has been successfully updated. Gym staff – will be informed of the updated status of each member. Process in which the report will be generated: Process 2.11 – Generate Notification Message Membership Status: New Member PERSONAL INFORMATION Name: Account Number: Address: pines,

Lester Cruz Ibaviosa I - 12345 Hardin ng Rosas, University of the Philip-

Citizenship: Birthday: Sex:

Diliman, Quezon City Filipino February 11, 1987 Male

CONTACT DETAILS Contact Number (Mobile Phone): Contact Number (Landline): E-Mail Address:

09153456458 02-4569078 lcibaviosa@hotmail.com

Your profile has been updated.

FORM 11: EDIT PROFILE ACCOUNT – FAMILY ACCOUNT User of the form: Member (Principal) – shall be the one to fill out the form so that the account of the principal and its extension/s is/are up-todate. Process in which the form will be used: 1. Process 2.2 – Receive and Check Membership Profile

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FORMS AND REPORTS

REPORT 11: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE Users of the report: 1. Member – will be informed that the family account has been successfully updated. Gym staff – will be informed of the updated status of the principal and extension/s in each family account. Process in which the report will be generated: 1. Process 2.11 – Generate Notification Message Membership Status: New Member PERSONAL INFORMATION - PRINCIPAL Name: Riozaldy Paras Cuyson Account Number: F-45453 Address: Grand Emerald Tower, Ortigas Center, Pasig City Citizenship: Filipino Birthday: March 10, 1980 Sex: Male CONTACT DETAILS Contact Number (Mobile Phone): 09215674890 Contact Number (Landline): 02 - 6573456 E-Mail Address: riiio_3@yahoo.com EXTENSION 1 Name of Extension 1: Account Number: Relation to Principal: Birthday: Sex: Contact Number (Mobile Phone): Contact Number (Landline): E-Mail Address:

Nina Cruz Cuyson F-45453a Wife August 20, 1981 Female 09215674891 02 - 6573456 ninacuyson@yahoo.com

Your family's profile has been updated.

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FORM 12: EDIT PROFILE FORM – CORPORATE ACCOUNT

FORMS AND REPORTS

User of the form: Member – shall be the one to fill out the form so that his/her information is up-to-date. Process in which the form will be used: Process 2.2 – Receive and Check Membership Profile

REPORT 12: EDIT PROFILE REPORT – FOR THE MEMBER AND BODWISER’S DATABASE Users of the report: 1. Member – will be informed that the account has been successfully edited. Gym staff – will be informed of the updated status of the corporate account. Process in which the report will be generated: Process 2.11 – Generate Notification Message Membership Status: New Member PERSONAL INFORMATION Name: Account Number: Address: Citizenship: Birthday: Sex:

Rio Lim Paras C-34567 Magiting St., UP Village, Diliman, Quezon City Filipino April 01, 1982 Male

CONTACT DETAILS Contact Number (Mobile Phone): Contact Number (Landline): E-Mail Address:

09213424567 02-2456578 rioparas@gmail.com

Your profile has been updated.

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FORM 13: UPDATE PHYSICAL FITNESS RECORD FORM

FORMS AND REPORTS

User of the form: Gym staff – shall be responsible for encoding the data from the member’s physical examination to the system. Process in which the form will be used: Process 3.1 – Receive and Check Member Progress

69.5 174 22.16 30% 35

33

38

17.5 .88

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REPORT 13a: UPDATE PHYSICAL FITNESS RECORD REPORT – FOR THE MEMBER (WEBSITE)

FORMS AND REPORTS

Users of the report: 1. Member – will be informed of his/her progress within a certain period. 2. Fitness consultant – will be able to monitor the progress of the member assigned to him/her. Gym staff – will be informed of the progress of each member within a certain period. Process in which the report will be generated: Process 3.3 – Compare Member Stats with Member Progress

REPORT 13b: UPDATE PHYSICAL FITNESS RECORD REPORT –FOR THE FITNESS CONSULTANT AND DATABASE Users of the report: 1. Fitness consultant – will be able to monitor the progress of the member assigned to him/her. Gym staff – will be informed of the progress of each member within a certain period. Process in which the report will be generated: Process 3.3 – Compare Member Stats with Member Progress

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INPUT 1 – MEMBER IDENTIFICATION CARD

FORMS AND REPORTS

When the member swipes the card at the entrance, his visit is automatically logged into the system with the generation of the member’s account number stored in the identification card. As for equipment usage, his start time will be recorded into the system when the member inserts his card into the slot in the equipment, and his end time will be registered when he removes the card from the slot. Process in which the member identification card will be used: Process 4.1 – Retrieve Member Gym Usage from ID Card

REPORT 14a: INVENTORY REPORT – PER MEMBER User of the report: Member – will be informed of the member’s gym usage of facilities and equipment. Process in which the report will be generated: Process 4.3 – Segregate Gym Usage per Equipment

REPORT 14b: INVENTORY REPORT (AGGREGATE) – FOR THE MANAGEMENT User of the report: Management – will be informed of the aggregate usage of facilities and equipment. Process in which the report will be generated: Process 7.9 – Summarize Inventory Report

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INPUT 2 – WALK-IN IDENTIFICATION CARD

FORMS AND REPORTS

When the walk-in swipes the card at the entrance, his visit is automatically logged into the system with the generation of the universal walk-in account number stored in the identification card. As for equipment usage, his start time will be recorded into the system when the member inserts his card into the slot in the equipment, and his end time will be registered when he removes the card from the slot. Process in which the walk-in identification card will be used: Process 4.4 – Receive Member Usage Information Generated from The Temporary Gym Usage Card

(FRONT)

(BACK) TEMPORARY ID CARD

REPORT 15a: NUMBER OF WALK-INS REPORT – FOR THE MANAGEMENT User of the report: Management – will be informed of the total number of walk-ins of the gym to determine the revenue from walk-ins. Process in which the report will be generated: Process 7.3 – Convert Temporary Gym Usage Info to Walk-in Report Walk-Ins Report For the Month of March 2010 Number of Walk-Ins

1000

REPORT 15b: WALK INS INVENTORY REPORT – FOR THE MANAGEMENT User of the report: Management – will be informed of the total gym usage of facilities and equipment of walk-ins. Process in which the report will be generated: Process 7.3 – Convert Temporary Gym Usage Info to Walk-in Report

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FORM 16: ADD A NEW CLASS FORM

FORMS AND REPORTS

User of the form: Gym Staff – will be the one to encode additional classes. Process in which the form will be used: Process 5.2 – Receive and Check Class Schedule

REPORT 16: ADD A NEW CLASS NOTIFICATION REPORT User of the report: Gym Staff – will be informed that the new class has been added. Process in which the report will be generated: Process 5.4 – Upload Database to Class Schedule

FORM 17a: DELETE A CLASS FORM User of the form: Gym Staff – will be the one to delete an unnecessary class. Process in which the form will be used: 1. Process 5.2 – Receive and Check Class Schedule

89


FORMS AND REPORTS FORM 17b: DELETE A CLASS VERIFICATION FORM User of the form: Gym Staff – will be the one to confirm if a certain class will be deleted. Process in which the form will be used: Process 5.2 – Receive and Check Class Schedule Are you sure you want to delete this class?

REPORT 17: DELETE A CLASS NOTIFICATION REPORT User of the report: Gym Staff – will be informed that a particular class was successfully deleted. Process in which the report will be used: 1. Process 5.4 – Upload to Database Class Schedule

You have successfully deleted a class.

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FORM 18a: ENROLL IN A CLASS FORM

FORMS AND REPORTS

User of the form: Member – will be the one to choose a class he/she wants to be enrolled in. Process in which the form will be used: Process 5.2 – Receive and Check Class Schedule

FORM 18b: REMOVE A CLASS FORM User of the form: Member – will be the one to delete existing classes from his schedule through the website. Process in which the form will be used: Process 5.2 – Receive and Check Class Schedule

REPORT 18a: ENROLL IN A CLASS REPORT – FOR THE MEMBER User of the report: Member – will be informed of his/her class schedule. Process in which the report will be generated: 1. Process 5.5 – Upload Class Schedule to Website

You have successfully enrolled in a class.

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FORMS AND REPORTS

You have successfully removed a class.

Notification Message – Remove a Class

REPORT 18b: CLASS REPORT – FOR THE MEMBER User of the report: Member – will be informed of his/her updated class schedule after enrolling to or removing a class. Process in which the report will be generated: Process 5.5 – Upload Class Schedule to Website

REPORT 18c: CLASS REPORT – FOR THE INSTRUCTOR User of the report: Instructor – will be informed of the list of students enrolled in his/her class. Process in which the report will be generated: Process 5.1 – Retrieve Member Schedule for Training

FORM 19: FACILITY RESERVATIONS FORM Users of the form: 1. Member – will be the one to provide the details regarding reservations of the facility. 2. Non-member – will be the one to provide the details regarding reservations of the facility. Process in which the form will be used: 1. Process 6.1 – Receive and Check Reservation Forms

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FORMS AND REPORTS

REPORT 19a.1: FACILITY RESERVATIONS REPORT – NOTIFICATION REPORT (NON-AVAILABILITY OF DESIRED FACILITY) User of the report: Member – will be informed that his/her desired facility to be reserved is not available, and prompts him/her to select a different date and/or time for reservation of the facility, or choose another facility. Process in which the report will be used: Process 6.1 – Receive and Check Reservation Forms

The facility you are reserving is not available at your selected time or date.

REPORT 19a.2: FACILITY RESERVATIONS REPORT – NOTIFICATION REPORT (SUCCESSFUL RESERVATION) User of the report: Member – will be informed that he/she has successfully reserved a facility. Process in which the report will be used: Process 6.4 – Generate of Notification Message You have successfully reserved a facility.

REPORT 19b: FACILITY RESERVATIONS REPORT – RECEIPT Users of the report: 1. Member – will be given with the official receipt as a proof of reservation. Gym staff – will be the one to verify the facility reservation. 93


FORMS AND REPORTS

Process in which the report will be generated: 1. Process 6.5 – Generate Receipt

REPORT 19c: FACILITY RESERVATIONS REPORT – FACILITY RESERVATIONS SCHEDULE User of the report: Gym staff – will be informed of the schedule of reservations of facilities. Process in which the report will be generated: Process 7.4 – Convert Facility Reservation Info to Report

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REPORT 19d: SUMMARIZED TOTAL FACILITY RESERVATIONS REPORT

FORMS AND REPORTS

User of the report: Management – will be informed of the summarized total facility reservations. Process in which the report will be generated: Process 7.8 – Summarize Total Reservations per Facility Type Report

INPUT 3: REPORTS ON MEMBERSHIP STATUS AND RESERVATION OF FACILITIES From the Membership Status Report sent to the billing department, the monthly revenue coming from membership fees, freezing fees, and termination fees can be generated. The Summarized Total Facility Reservations Report, on the other hand, will be the basis of the revenue from reservation of facilities. Process in which the reports will be generated: Process 7.10 – Convert Member Demographics, Walk-in, and Reservations Report to Revenue Report

REPORT 20: REVENUE REPORT User of the report: Management- will be informed of the financial performance of the gym. Process in which the report will be generated: Process 7.11 – Consolidate Reports REVENUE REPORT FROM OPERATIONS For the Month of March 2010 Membership Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Fees Membership Freezing Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Freezing Fees Membership Termination Fees Individual Accounts Family Accounts Corporate Accounts Total Revenue from Membership Termination Fees

Php800, 000 500, 000 1, 500, 000 Php2, 800, 000 0 0 0 0 0 0 0 0 95


FORMS AND REPORTS

Reservation of Facilities Tennis Court Badminton Court Squash Court Swimming Pool Total Revenue from Reservation of Facilities Revenue from Walk Ins Total Revenue from Operations

200, 000 300, 000 50, 000 150, 000 700, 000 500, 000 Php4, 400, 000

FORM 21: REQUEST FOR SPECIAL REPORT FORM User of the form: Entity requesting the report – will choose what kind of report he/she wants to request, and the month and year of that report. Process in which the form will be used: The process involved will depend on what report the entity will request.

REPORT 21: REQUEST FOR SPECIAL REPORT User of the report: Entity requesting the report – will be able to view his/her chosen report. Process in which the report will be generated: The process involved will depend on what report the entity will request. This report can only be viewed by the entity who requested for the report. The report will follow the format given in the previous reports.

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DESIGNING PERFECTION 98


SERVICES With our top of the line computer system, we offer first class membership packages, fitness classes and facilities, all to fit your needs, all at the tip of your fingers.

Member Records

With a built-in system that updates online the progress recorded in your account, our top priority has always been your convenience and your satisfaction. We work with you and for you to enhance and develop, to help you be the best that you can be.

Class Enlistment and Facility Reservation

Our enlistment and reservation system is straightforward and easy to follow. Through our official website, www.bodwiser.com, get the class or facilities you want comfortably and swiftly.

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DESIGN & INTERFACES

INTEGRATED BODWISER OPERATING DATABASE SYSTEM (iBod) This system is to be used and seen only by employees, staff and the management of Bodwiser Gym and Fitness Club. Certain interfaces will be disabled for other users of the system depending on their position in Bodwiser. The ones shown below are for the master account. In contrast with the Bodwiser site, iBod will not be an on-line system but will be a centralized one which will only be accessible within the premise of Bodwiser Gym and Fitness Club.

Employee Log-in The Integrated Bodwiser Operating Database system is the main site for the management functions of Bodwiser Gym and Fitness Club. For the employees to be able to log-in, he/she must type in his/her username and password in the fields provided and click the log-in button. When an employee types a username that does not match with the password or vice-versa, the system will prompt the employee that the username and password do not match.

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DESIGN & INTERFACES

Welcome User Once the username and password of the web account is confirmed, a page welcoming the said user appears.

Member Application Form – Individual Account In the application tab of the system, the user can input the details from the application form submitted by the people applying for individual accounts.

101


DESIGN & INTERFACES Member Application Form – Family Account Principal Upon clicking the Family tab, the user can input the details from the application form submitted by the applicants for the family account. To add extensions, the user can click on the “Add an extension” link. The user is also notified of how many extensions he/ she can add to the principal account.

Member Application Form – Family Account Extension Once the user clicks on the “Add an extension” link, he/she can now input the details of the extension accounts. Once the user is finished, he/she can click the “Done” button to add the extension to the principal account. The user will then be transferred automatically to the principal page. 102


DESIGN & INTERFACES Member Application Form – Corporate Account Company Upon clicking the Corporate tab, the user can input the details about the company from the application form submitted by the applicants for the corporate account. To add employees, the user can click on the “Add an employee” link. The user is also notified of how many employees he/she can add to the corporate account.

Member Application Form – Corporate Account Employee Once the user clicks on the “Add an employee” link, he/she can now input the details of the employee accounts. Once the user is finished, he can click the “Done” button to add the extension to the corporate account. The user will then be transported automatically to the company page. 103


DESIGN & INTERFACES Member Application Verification Form Once the application form has been filled up by the user, the system will then generate a verification form showing the details that the application has previously filled up. If there are no more revisions, the user should then click the OK button to submit the application form. All three accounts will have a member application verification form.

Member Application Verification Report When the application is sent by the user, a notification will then appear on the screen to ensure the user that it has been received by the database. Like the verification form, all three accounts will also have a verification report.

104


DESIGN & INTERFACES Member Application Report – Receipt Once the member’s application is verified, the system will then generate a printable version of the receipt forwarded by the billing department.

Member Physical Exam Form The user can input the details and the results of the physical exam of the members together with their health history, regular physical activities and the body parts they want to target.

105


DESIGN & INTERFACES Member Physical Exam Notification Report Once the member’s physical exam has been scheduled, the system will then send a notification message to the user to verify that the system has been received by the system.

Create Web Account Form To create the member’s web account, the user can input the details of the people applying for the web account of Bodwiser together with the hints in the event that the member forgets his password.

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DESIGN & INTERFACES Create Web Account Notification Report Once all the information is verified and considered acceptable by the user, a notification will be generated by the system to inform the user that the said account is now available for use.

Create Web Account Activation E-mail Report After the user has been notified of the creation of the web account, he/she will then be prompted that an activation e-mail has been sent by the system to the member. The “Generate ID” tab will show the printable version of the member’s ID card.

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DESIGN & INTERFACES Update Membership Status – Renew Membership This tab is used for members who wish to renew their membership in Bodwiser.

Update Membership Status – Freeze Membership This tab is used for members who wish to freeze their account in Bodwiser, together with corresponding extensions. It also tells the length of time that the member will freeze his account.

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DESIGN & INTERFACES

Update Membership Status – Cancel Membership This tab is used for members who wish to cancel their membership in Bodwiser, together with corresponding extensions.

Update Membership Status Verification Form After the user has chosen the account whose membership to be updated, the system will then show a verification message containing the the account number and name of the member whose membership status is to be updated. If the account is to be frozen, the duration as to how long it will be frozen will also be shown. And in case of family and corporate accounts, the type of account will also be shown (i.e. extension 1, 2, 3, etc.)

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DESIGN & INTERFACES Update Membership Status Verification Report Once the update has been verified, a verification report containing the account number, name, account type and duration in case of freezing report will be shown to the user. The user can then click the “Generate Receipt� tab to view a printable version of the receipt forwarded by the billing department.

Add a New Class Form Should management decide to add another class, they can do so by clicking the Classes Tab. Employees can select the type of class, check the days the class will be held, select the time for the class, enter the instructor name, and select the room in which the class will be held. Once the employee is finished, he should click the Submit button to finalize the addition of class. 110


DESIGN & INTERFACES Remove a Class Form – Gym Classes Once the user clicked the “Remova a Class” link, a drop down list showing the types of classes offered by Bodwiser will be shown. The user must then choose the type of class to whuch the class he/she wants to cancel belong. After choosing the type of class, the user will then be transferred to the list of available classes that belongs to the type chosen.

Remove a Class Form – List of Available Classes After the user selected the type of class, the system will show all the classes offered belonging to that type, together with the instructor and time of each class. The user can then choose the “Remove” link to remove the desired class.

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DESIGN & INTERFACES

Reports Tab (Management)

Reports Tab (Gym Staff) Reports Tab This tab shows all the reports that can be generated by iBod. Depending on the level of the user, certain reports will be disabled. For the master account, all reports will be available. However, for other departments, only the reports pertinent to them will be showed (i.e. revenue report only for the accounting department).

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DESIGN & INTERFACES List of Available Classes The user can also view a list of classes offered by Bodwiser, with the corresponding class days and time, intructor and room and assignment.

Facility Reservations Form In the reservation tab of the system, the user could view the reservation details made by a customer. It includes the personal information of the customer, the facility being reserved and the duration of the reservation. In this part of the system, all reservation details of customers could be easily viewed and monitored.

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DESIGN & INTERFACES Facility Reservations Report– Receipt Once the facility has been reserved, the system will now generate the receipt based on the previously filled up information. If the receipt is ready, the users can now the print the receipt by clicking on the “Print Receipt” button.

Facility Reservations Schedule The user can then view the reservations for all the facilities that Bodwiser have, together with the corresponding date and time of reservation with the person who reserved each facility.

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DESIGN & INTERFACES Revenue Report The reports tab of the system allows access to reports on revenue, reservations, membership, walk-ins and member profile. By clicking the revenue tab under the reports menu, the user could view the total revenue earned in all services offered by the fitness center. This revenue report includes amounts earned from membership fees, walk-ins, and reservation fees.

Summarized Total Facility Reservations Report The reservations tab in the reports menu allows the user to view the total number of reservations made. It shows the specific equipment used and the total number of hours it was reserved and used by the customer.

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DESIGN & INTERFACES Member Demographics Report To view the details on the status of membership accounts, the user could click the membership tab under the reports menu. By doing this, the user could view the status of each type of account. The user would know the total number of accounts that were renewed, cancelled, and were on-freeze. The report would also provide the number of new accounts for individual, family, and corporate accounts.

Walk-Ins Report The walk-ins tab in the reports menu provides data on the total number of walk-ins served by the system. By clicking this tab, the user would know the number of customers who availed of the walk-in program. 116


DESIGN & INTERFACES Member Profile By simply searching the ID number of a current member, the website will search the database and all the pertinent information about the member will appear on screen.

Member Usage of Equipment Report By clicking the equipment tab of the reports menu, the user could view the total usage hours of the equipment. The individual tab shows all the pieces of equipment that were used by a single account. It provides the list of equipment and the usage hours.

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DESIGN & INTERFACES Aggregate Usage of Equipment Report By clicking the equipment tab of the reports menu, the user could view the total hour of usage for the equipment. The aggregate tab shows the user a list of equipment and the total number of hours it was used. This report not only includes the number of hours used by all the members but also the hours used during reservations.

Special Report Request Form This tab will only be activated for certain users of iBod. For the master account, the user can opt to choose any report time together with the time frame desired.

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DESIGN & INTERFACES

BODWISER WEBSITE

These interfaces are to be used by the members for updating their account, keeping track of their progress, and managing their classes in the gym. Potential members who wish to apply, inquire or know more about Bodwiser may do so using the website.

Website Homepage The Bodwiser website is simple and easy to navigate even for first-time users. Members will be able to sign-in through this page and keep updated with their progress hassle-free. The tabs above are seen in every page for trouble-free navigation. Moreover, users will also be informed of the latest promotions of Bodwiser here in the homepage.

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DESIGN & INTERFACES Application Form – Individual Account This interface allows the users to apply at Bodwiser in a few minutes since only relevant information about the applicant will be asked (i.e. personal information, contact details). After filling out the application form, the user simply needs to click the Submit button. The same goes with the succeeding forms for other processes.

Application Form – Individual Verification Form After filling out the application form, the user will be able to verify all the information previously given before the information is forwarded to the database. This will ensure that all information contained in the application form is correct. 121


DESIGN & INTERFACES Application Form – Family Account Principal Same as with the interface for individual application, only relevant information will be asked for the application of the principal. The only difference is that for family accounts, at least one extension should be added. This page has a link which will transfer the user to another page for the input of information about the extension.

Application Form – Family Account Extension The principal applicant will be transferred to this page (upon clicking the link) wherein the user will be asked for the pertinent information of the extension. After the user provided all the relevant information, the user will be transferred back to the principal page by clicking the link. 122


DESIGN & INTERFACES Application Form – Family Verification Form Same as with the individual application, the user will be able to verify all the information previously given before the information is forwarded to the database. This will ensure that all information contained in the application form is correct.

Application Form – Verification Report Once the application form is properly filled out and verified, this textbox appears confirming that Bodwiser have received it. As stated in the textbox, the applicant will be contacted by a gym staff for the schedule of physical examination.

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DESIGN & INTERFACES Create Web Account Form In order to keep track of personal updates and enroll to classes offered by the gym, members can create their own web account. The usual information is asked from the applicant, with the addition of a username and password. Moreover, to ensure that there are no spam applicants, two words have to be typed by the user. This measure is for security purposes of the company and other interested parties.

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DESIGN & INTERFACES Create Web Account Notification Report Once the web account application form is properly filled-out and submitted, a message will appear confirming such and users will need to validate their account to be able to sign-in. The activation message will be sent to the member’s email address.

Web Account Activation Email After the creation of the web account, the member will need to validate his/her account by clicking the link provided in this email. Also, the username and password of the member is sent for reference.

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DESIGN & INTERFACES Member’s Homepage After signing-in, the member will be able to view the latest promos for members and news about Bodwiser. For easy navigation, the user will simply have to click the tabs provided at the top of the screen. Links for more news and promos may likewise be clicked at the bottom.

View Profile In this interface, the user will be able to view his/her profile containing the information that the user provided in the Create Web Account Form. There is a link which will transfer the user to a page where this profile can be edited.

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DESIGN & INTERFACES Edit Profile Form In order to edit the profile, the application form previously submitted by the said member will load and the information can be edited to reflect any changes. Once done, the user needs to click the Submit button to record the information.

Edit Profile Verification Form Once the member is finished editing the information, the member will be asked to verify whether the information provided is correct. This is to allow checking in case of any typographical errors.

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DESIGN & INTERFACES Edit Profile Verification Report Once the changes in the profile are verified, this textbox appears confirming that Bodwiser the member’s profile is successfully updated.

Member Progress Through this the Progress page, members can keep track of their progress. Physical exams are done monthly and the results can be viewed by the members through the website.

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DESIGN & INTERFACES Class Enrollment Form Members can also opt to enroll in classes offered by the gym. To do so, they can click the Enroll tab, select a class from the dropdown box, and choose a schedule from the list available. Once the member is done, clicking the Submit button will complete enrollment.

Class Enrollment Notification Report Once the member has completed enrolling, a notification message will appear stating that the member has been enrolled in a class.

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DESIGN & INTERFACES View Class Schedule By clicking on the Classes tab, members can view the schedule of classes they are currently enrolled in. At the bottom of the page, there is a link which will enable the user to remove a class.

Remove A Class Form Just like in the View Class Schedule Page, the schedule of the member’s classes are shown but this time, a link to remove the class is available for each class.

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DESIGN & INTERFACES Remove A Class Verification Form Upon clicking a Remove link in the Remove A Class Page, the member will be asked to verify his intent of removing the class from his list.

Remove A Class Verification Report After verifying the member’s intent to remove a particular class, a prompt will be shown that the member has successfully removed himself/herself from the class. In addition, the member will be asked if he/she wants to enroll in a different class. If yes, he will be transferred to the Class Enrollment Form that has previously been shown.

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GYM AND FITNESS CLUB

We offer you health and fitness for both mind and body. Grow as an individual, as a family and as a corporate body. Make the wise choice today. The sooner you sign up, the sooner we can cater to your needs. The closer you are to a fitter, new you.

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CO-MARKETING We build lasting relationships. Make the wise choice. Make it your lifestyle. Call IAM-WISE (426-9473) today. 134


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BODWISER  

We give you the BODWISER MAGAZINE, the final documentation for our System Analysis and Design for the Health and Fitness industry for our B...

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