2018 Annual Report
From the Director Dear Family and Friends of Head Start: I am thrilled to present the following Annual Report for the 2017-2018 School Year. As our program has grown over the past few years, weâ€™ve achieved a lot that we should be proud of and excited to continue. The contents of this annual report will not only provide specific required information to the public, but it also highlights the major accomplishments over the past year for the Head Start, Child & Family Programs. In the following report you will find important data related to the work that we do every day; living up to the responsibility of providing a high quality education and comprehensive services to the most vulnerable children and families. This annual report also includes data on child and family outcomes that not only demonstrate the benefits of our Head Start Program, but the tireless efforts of our team to ensure that children and families are prepared for school and life. I would like to take this opportunity to acknowledge and express our appreciation to the Board of Directors; the Policy Council, and many community partners and school districts who so willingly volunteer their time and expertise to provide support, oversight and direction to the Head Start Program. Finally, I am grateful for the most committed, capable, and caring team that goes above and beyond the call of duty to provide the highest level of quality services to children and families. Sincerely, Laurie Coleman Head Start, Child & Family Programs Director
Our Mission . . .
. . . to cultivate life-long learning in children and families. Our Guiding Principles . . . Children and families come first; Life-long learning is essential; Provide top-notch services; Embrace and celebrate diversity; and, Provide safe environments.
Our Program Goals . . . Enhance eligibility, recruitment, selection, enrollment and
attendance (ERSEA) systems and practices. Enhance systems to ensure safe environments. Prepare learning environments and provide experiences
that support children’s progress towards their school readiness goals. Enhance human resource systems to recruit, hire, and re-
tain qualified staff. Implement intentional teaching practices to help children
make progress towards their school readiness goals. Improve systems to support, educate, and empower par-
ents to be their own advocate.
About Us The Tri-Valley Head Start, Child & Family Programs operates under the umbrella of Tri-Valley Opportunity Council, Inc. The programs provide comprehensive child development services to children and families with a special emphasis on promoting children’s school readiness. The programs value parents and encourages them to become advocates for their children and for their community. The Tri-Valley Head Start, Child & Family Programs operates four Head Start programs which are highlighted throughout this report. Region XII Migrant & Seasonal Head Start and Early Head Start (April 1, 2017 through March 31, 2018) 765 children served, ages birth-5, 62 pregnant women served
(90% of eligible participants served) Services offered during the agricultural work
season. 15 Sites throughout MN and ND. Specifically for Migrant and Seasonal
farmworker families. Region V Head Start and Early Head Start (May 1, 2017 through April 30, 2018) 206 children served, ages 3-5; (73% of eligible participants
served) 132 children served, ages birth–3; 25 pregnant women served (47% of eligible participants served) Head Start operates during the school year. Services provided in Marshall, Polk, and
Early Head Start operates year round. Services provided in Marshall, Polk, Norman and
Revenue Region XII Migrant & Seasonal Head Start and Early Head Start: Federal Operating Funds
Federal Training & Technical Assistance
United Way of Olmsted County
Federal Operating Funds (EHS)
Federal Training & Technical Assistance (EHS) MN State Migrant Early Head Start Other TOTAL
17,877 1,303,708 97,763 $10,447,419
Region V Head Start and Early Head Start: Federal Operating Funds
Federal Training & Technical Assistance
MN MDE Pathway II—Crookston and Hendrum
Child Care Reimbursement/Income—EGF
Child Care Reimbursement/Income—Crookston Federal Operating Funds (EHS) Federal Training & Technical Assistance (EHS) MN State Head Start (EHS) TOTAL
2,260 1,161,103 12,830 291,083 $3,330,450
Other Grants: MN State Child Care ND Department of Public Instruction
MN MDE Title 1—Health
MN MDE Title 1—Identification & Recruitment
TOTAL Total Head Start, Child & Family Programs Funding:
Proposed Budget RXII MSHS
Travel Equipment Supplies Contractual Construction Other
Non-Federal Share (In-Kind) Tri-Valley Head Start, Child & Family Programs receives 80% of its total federal budget needed to operate each program. The remaining 20% of the total federal budget is garnered from other sources. Below is the amount of in-kind collect by each program. Region XII Migrant & Seasonal Head Start and Early Head Start: $3,094,192 Region V Head Start and Early Head Start: $807,024
Budgetary Expenditures Region XII Migrant & Seasonal Head Start and Early Head Start Personnel
Equipment Supplies Contractual
0 366,225 1,488,1776
Region V Head Start and Early Head Start Personnel Fringe Benefits Travel Equipment
1,659,014 572,069 37,501 0
Financial Audit & Federal Monitoring We are please to share that Tri-Valley Opportunity Councilâ€™s 2017 audit did not identify any area of material weakness or significant deficiency. There were also no findings or questioned costs contained in the report. Region XII Migrant & Seasonal Head Start: We self-reported a single incident of a child being left unattended, therefore received deficiency status. The deficiency has been corrected and we are no longer in deficiency status.
Head Start Success Story Every year Tri-Valley Head Start, Child & Family Programs encourages parents and employees, who have been in our program, to tell their Head Start story. It is these stories that tell the true impact our programs have on so many children and families. We are pleased to share Maria Nelly Martinez’s Head Start success story with you!
Maria Nelly Martinez’s Story My name is Maria Nelly Martinez. I have been a migrant all my life. I have traveled to Washington, Oregon, Idaho, North Dakota, New Mexico, Nebraska and Texas. We traveled state to state in search of agriculture work. Being a migrant I had to juggle work and school, in the summer were long days of working in the sun followed by homework packets given to us by summer school teachers. My parents tried their best to give us the best education they could but sometimes they needed our help working in the fields. All of my childhood was spent juggling work with my education. Freshman year my parents and I made the decision that I would drop out of school because I felt I needed to help my parents more. At such a young age it was hard to juggle work and my education. Jumping from state to state meant jumping from school to school. It wasn’t a problem when I was younger because I was allowed to catchup with homework when I couldn’t be present in school, but once I got to my freshman year I needed to be present in school so my grades would count and being a migrant that was not possible. After dropping out
as a freshman I dedicated my extra time to working towards my GED. I am proud to say that after only three and a half short but difficult months I was able to obtain it. This for me was an extremely proud moment because the lack of education presented difficulties in me learning the material I needed to complete my GED. Three years down the road I met the love of my life and we decided to get married. My husband was able to obtain work in a place that would allow for us to put our migrating years behind us and plant roots for our family. His employment took him away from what mattered most his family. This brought forth more struggles and hardships than anticipated so in 2015 we decided that we would yet again pack up our belongings and migrate with the hopes of finding work that would allow us to make a living but keep our family united. We found work harvesting potatoes and sugar beets. In 2016 we came back to North Dakota. When I first arrived I was referred to Tri-Valley by the local MET program in Grafton. I put in my application for work as an RFA because I wanted to be able to help migrant families get much needed help and make a difference in their children, just like someone did when they told my parents about the program that I went to in Cavalier, ND. Summer school as I called it was such a great experience for me, not only did it give my parents the peace of mind knowing that I would be safe when they were working but I was able to make friends and learn from my teachers. This is now my 2nd season working for tri-Valley and I love it, I am making a difference in the lives of migrant families in our program. I am currently working on completing the Family Service Credential so that I can better serve the families in our program. I plan to further my education in the social service field. This will not only allow me to better myself professionally, it will also make me grow as a person so that I can better provide for my family. Thanks to Tri-Valley for the training and experience, they have given me up until now.
Locations and Services
Brooten - MN 250 2nd Avenue 320-346-4255 Migrant & Seasonal Head Start Community Child Care Danube - MN 100 Main Street 320-826-2147 Migrant & Seasonal Head Start and Early Head Start Elysian - MN 101 5th Street NW 507-267-4373 Migrant & Seasonal Head Start and Early Head Start Grafton - ND 1301 McHugh Avenue 701-352-0238 Migrant & Seasonal Head Start Hutchinson - MN 900 Lynn Road 218-281-0566 Migrant & Seasonal Head Start Owatonna - MN 565 20th Street NE 507-455-2203 Migrant & Seasonal Head Start and Early Head Start Early Head Start Rogers - MN 14020 Northdale Blvd. Ste B 866-801-6450 Migrant & Seasonal Head Start and Early Head Start St. Cloud - MN 930 31st Avenue North 218-881-6738 Migrant & Seasonal Head Start and Early Head Start
Breckenridge - MN 810 Beede Avenue 218-641-4036 Migrant & Seasonal Head Start Crookston - MN 1407 Erskine Street 218-281-1343 Head Start & Early Head Start East Grand Forks - MN 1825 Central Avenue NW Head Start & Early Head Start Migrant & Seasonal Head Start Community Child Care Glencoe - MN 1828 Knight Avenue North 320-864-6635 Migrant & Seasonal Head Start and Early Head Start Hendrum - MN 320 Main Street East 218-861-6738 Head Start & Early Head Start Monticello - MN 9375 Fenning Avenue 763-272-2964 Migrant & Seasonal Head Start and Early Head Start Rochester - MN 1026 East Center Street 507-252-9226 Migrant & Seasonal Head Start and Early Head Start Sleepy Eye - MN 500 4th Avenue SW 218-281-0566 Migrant & Seasonal Head Start and Early Head Start Community Child Care Winnebago - MN 100 1st Avenue NE 800-569-1379 Migrant & Seasonal Head Start and Early Head Start
New Office Location Tri-Valley Head Start, Child & Family Programs is excited to announce that we have a new Administrative Office location. We have moved from our Apple Valley location to Le Center, MN. Six Head Start employees work out of the new office location. We also continue to operate out of our main Administrative Office location in Crookston, MN.
Tri-Valley Opportunity Council, Inc. Head Start Child & Family Programs 200 East Bowler Street Le Center, MN 56057 Phone: 952-232-1209
Children and Families Served (RXII Migrant & Seasonal Head Start and Early Head Start) REGION XII MIGRANT & SEASONAL HEAD START AND EARLY HEAD START
Children and Pregnant Women
East Grand Forks
Children and Families Served (RV Head Start and Early Head Start)
REGION V HEAD START
East Grand Forks
East Grand Forks
TOTAL REGION V EARLY HEAD START
Monthly Enrollment & Attendance Region XII Migrant & Seasonal Head Start and Early Head Start: 92% (827/901) of funded enrollment was met. Region V Head Start and Early Head Start: 100% of funded enrollment was maintained.
Average Monthly Attendance Percentage: RXII MSHS/EHS
Child Nutrition Services Promoting the nutritional well-being of children is a vital component of the Head Start Program. We strive to ensure parents are developing positive attitudes towards their childâ€™s and their whole familyâ€™s nutrition. RXII MSHS/EHS RV HS/EHS # of Breakfasts Provided
# of Lunches Provided
# of Snacks Provided
Farm to Early Care Tri-Valley Head Start, Child & Family Programs has worked diligently the past 3 years to incorporate the Farm to Early Care program into our classroom curriculum, parent engagement activities and in our menu planning. Farm to Early Care is about connecting young children (ages 0-6 years old) with local foods. Farm to Early Care includes any type of child care that incorporates local foods through: meals & snacks, taste tests, lessons, farmers visits, cooking, growing food, or community and parent engagement. Jami Lee, Child Nutrition Services Manager, has been partnering with the Institute of Agriculture and Trade Policy (IATP) out of St. Paul, MN to implement Farm to Early Care into our Head Start centers. In 2017-2018, the St. Cloud center was chosen to be the pilot center to implement IATPâ€™s curriculum and purchased local foods from Local Harvest out of Alexandria, MN. All centers that implemented the Farm to Early Care curriculum learned about the focus fruit and vegetable at the beginning of each week, then were exposed to it in the menu using various cooking methods. All centers were encouraged to reach out to local farmers to try and incorporate as much local produce as possible into their menus. Throughout the program many centers participated in various activities to connect children to local foods with the objectives of serving locally-grown, healthy foods to young children, providing nutrition education, and improving child nutrition. The Glencoe centerâ€™s preschoolers learned how to plant pepper plants, and tended their own garden throughout the summer. Many other centers planted raised garden beds and taught the children about how fruits and vegetables grow. The children were able to taste test the produce that came from their garden and learn about the different varieties of the produce they planted. Tri-Valley Head Start, Child & Family Programs is recognized as one of the leading advocates for Farm to Early Care in the state of MN. On March 26, the Institute of Agriculture and Trade Policy was part of a group that meet with legislators at the State Capitol to discuss the importance of the Good Food Policy here in MN. We were able to participate and be a part of this event as well.
Professional Development Family Service Credential Training Tri-Valley, Head Start Child & Family Programs has been placing an emphasis on equipping our family service staff to more effectively work with the children and families that we serve. Since 2015, 34 employees have completed their Family Service Credential (FSC) to date. The Family Service Credential is a comprehensive, competency, and credit based training experience, designed to support direct staff in their work with children and families. Congratulations to the 9 employees who completed their FSC during the 2017-2018 program year!
Sandra Gonzalez, Recruiter & Family Advocate during the 2017-2018 program year, has this to say… “Going through the FSC was an amazing experience for me. It helped me realize and understand more openly that every family comes from different walks of life and whatever their situation may be, we want to be able to provide them with the best services and resources possible for them to succeed. The training definitely empowered me to try different approaches and strategies, when working with our families, depending on their situation. More importantly, what stuck with me the most was to not “jump the ladder!””
Family Engagement The goal of Family Engagement is to support parents as they identify and meet their own goals and nurture the development of their children in the context of their family and culture. By building trusting relationships, we believe we can all make progress learn from each other. Percentage of families who participated in the family goal setting process Region XII MSHS/EHS
98% (534 families)
Region V HS
96% (186 families)
Region V EHS
92% (124 families)
Parent Involvement Promise In Head Start, we believe that parents are the most important people in their child’s life. We also believe that parents strengthen the quality of our program. Therefore, Tri-Valley Head Start Staff will: Welcome and greet all parents with a smile-in the center and in the community. Take every opportunity to visit with parents in their home. Make every effort to address parent issues and concerns at the time they are presented. Respond to parent phone calls and other requests prior to the end of the next service day. Ensure that all communications, verbal and written, are presented in each parent’s preferred language. Make every effort to ensure that parents are personally invited to every Parent Meeting, Policy Council Meeting and other events. Ensure that every parent who comes into the center so volunteer is given meaningful work to do. Ensure that every programmatic form, policy, and procedure considers first, how parents will be affected by it. Answer parent questions by providing information in such a way that the question becomes a learning experience for the parent and staff.
Minnesota Migrant Education Program (September 1, 2017 through August 31, 2018)
Tri-Valley Head Start, Child & Family Programs receives a grant from the Minnesota Department of Education to identify and recruit all migrant students in Minnesota who are eligible under Title I Part C of the Elementary and Secondary Education Act. This past year, we have identified more than 1400 migrant children. Tri-Valley Head Start, Child & Family Programs also works with the summer Migrant Education Programs by providing health screenings. This past year, we provided 373 physical exams and 348 dental screenings/exams to school-age children.
**The Minnesota Department of Education completed a fiscal review for our Title I Part C Program and no findings were identified. Â
Minnesota Migrant Child Care Grant (July 1, 2017 through June 30, 2018)
The Minnesota Migrant Child Care Grant allows Tri-Valley Head Start, Child & Family Programs to provide child care services to children when we are unable to serve them at our centers, due to waiting lists, location, etc. We offer training, transportation and bilingual staff to licensed, Parent Aware rated providers that we contract with. This grant also allows us to serve children that sometimes donâ€™t qualify for our Region XII Migrant & Seasonal Head Start program. The total number of unduplicated children served for the reporting period listed above was 663 children. **The Department of Human Services completed a review of our MN State Child Care Program and no findings were identified.
Total # of Children Served Average Time Enrolled
Education & Early Childhood Services Tri-Valley Head Start, Child & Family Programs provides learning environments that are safe, nurturing, engaging, enjoyable, and secure. We believe this helps children gain the awareness, skills, and confidence necessary to succeed. The varied experiences provided by the program support the continuum of childrenâ€™s growth and development which includes the physical, social, emotional, and cognitive development of each child. RXII MSHS/ EHS
Brigance screenings completed
ASQ:SE screenings completed
Disabilities Our goal in this area is to ensure the needs of children with disabilities and their families are supported and that these children are included in the full range of program activities. RXII MSHS/ EHS
Children Served with an IEP
Children Served with an IFSP
School Readiness Goals Tri-Valley Head Start, Child & Family Programs works collaboratively with other community service providers to ensure that all children are ready for school, and families are ready to support their children’s learning. Goals have been identified to ensure children are making progress in all domains throughout the program year. APPROACHES TO LEARNING
Goal #1: Children will be self-motivated to learn while using their creativity and imagination. Children Meeting Goal: 56% Migrant & Seasonal Head Start and Early Head Start 65% Head Start and Early Head Start
SOCIAL AND EMOTIONAL DEVELOPMENT
Goal #2: Children will manage feelings and demonstrate selfregulation skills. Children Meeting Goal: 48% Migrant & Seasonal Head Start and Early Head Start 70% Head Start and Early Head Start Goal #3: Children will form positive relationships with others. Children Meeting Goal: 52% Migrant & Seasonal Head Start and Early Head Start 62% Head Start and Early Head Start
LANGUAGE AND LITERACY
Goal #4: Children will gain knowledge of print as a source to receive, relay and record information. Children Meeting Goal: 62% Migrant & Seasonal Head Start and Early Head Start 60% Head Start and Early Head Start Goal #5: Children will progress in speaking and understanding language. Children Meeting Goal: 49% Migrant & Seasonal Head Start and Early Head Start 57% Head Start and Early Head Start
School Readiness Goals (Continued) COGNITION
Goal #6: Children will retain and apply knowledge to gain the ability to question, analyze and understand the world around them. Children Meeting Goal: 54% Migrant & Seasonal Head Start and Early Head Start 68% Head Start and Early Head Start Goal #7: Children will develop a sense of numbers, quantity, patterns, explore positions of objects in space and use matching and sorting skills to make comparisons. Children Meeting Goal: 38% Migrant & Seasonal Head Start and Early Head Start 47% Head Start and Early Head Start
PERCEPTUAL, MOTOR, AND PHYSICAL DEVELOPMENT
Goal #8: Children will demonstrate increasing control and coordination of small and large muscle development. Children Meeting Goal: 41% Migrant & Seasonal Head Start and Early Head Start 53% Head Start and Early Head Start Goal #9: Children will demonstrate positive self-help, health, nutrition and safety habits. Children Meeting Goal: 100% Migrant & Seasonal Head Start and Early Head Start 100% Head Start and Early Head Start
Tri-Valley Head Start, Child & Family Programs uses the Classroom Assessment Scoring System (CLASS) as an observational instrument to assess our preschool classrooms on an annual basis. CLASS is a valid and reliable research-based observational instrument. CLASS measures and assesses the quality of teacher-child engagements across the areas of: (1) Emotional Support; (2) Classroom Organization; and, (3) Instructional Support which are linked to positive child outcomes and later achievement. The chart below shows our average score for all preschool classrooms in our Region XII Migrant & Seasonal Head Start Program and in our Region V Head Start Program as compared to the national CLASS score.
Health Services Tri-Valley Head Start, Child & Family Programs commitment to wellness embraces a comprehensive vision of health for children, families, and staff. The goal of this area is to ensure that all child health and developmental concerns are identified and children and families are linked to an ongoing source of continuous, accessible care to meet their basic health needs. RXII MSHS/ EHS
Advocating for Head Start Tri-Valley Head Start, Child & Family Programs attends the Parents as Leaders Training Program in Washington, D.C. Three members of the Tri-Valley Head Start/Early Head Start and Migrant & Seasonal Head Start/Early Head Start Policy Councils had the opportunity to travel to Washington, D.C. in September 2017 to attend the Parents as Leaders Training Program. Sponsored by the National Head Start Association PC members pictured from left to right: Juanita and part of the Families Unite for Wilkes, Bernardo Rangel, Teresa Luque Head Start Initiative, this unique educational training program focused on developing parents into leaders in their programs, families, and communities. While in Washington, D.C., the parents met with house members and their staff, to include Senator Heidi Heitkamp, Congressman Collin Peterson, and Congressman Tim Walz to share their stories, educate them about the importance of Head Start and how Head Start empowers parents as their childâ€™s first teacher, and canvass for their continued support of Head Start Programs. They also joined hundreds of other Head Start parents from across the country at the Families Unite for Head Start Spirit Really on Capitol Hill! Region XII Policy Council President Meets MN Senator In January 2018, Teresa Luque, from Tri-Valley Head Start, Child & Family Programs Migrant & Seasonal Head Start/Early Head Start Policy Council had a chance to meet and visit with Minnesota Senator Tina Smith on Capitol Hill in Washington, D.C. to discuss issues impacting families in Minnesota. In addition to her being on our Policy Council, she is also the National Head Start Association Representative to the National Migrant and Seasonal Head Start Association Board of Directors.
Governing Board & Policy Council Head Start programs are required to establish and maintain a formal structure of shared governance through which parents can participate in policy making or in other decisions about the program. In order to accomplish this, Tri-Valley Head Start, Child & Family Programs hosts two different opportunities. 1) Parent Committee Meetings - These meetings occur at the center level. These meetings give parents an opportunity to have a voice in local center decisions. 2) Policy Council Meetings - These meetings occur at the Administrative Office level. Parents are elected from the local Parent Committees. Tri-Valley Head Start, Child & Family Programs has two separate Policy Councilâ€™s (Head Start/Early Head Start and Migrant & Seasonal Head Start/Early Head Start.) Tri-Valley Opportunity Council, Inc. also has a Governing Board which holds the legal and fiscal responsibility for administering the Head Start programs. An Ad Hoc member from each Policy Council serves on the Governing Board and vice versa, in order to ensure communication amongst the groups. Executive Committee Members for the RXII MSHS/EHS Policy Council in 2017/18 President: Teresa Luque Vice President: Sarita Rodriguez Secretary: Alfredo Martinez Ad Hoc to the Board: Benito Resendez Executive Committee Members for the RV HS/EHS Policy Council in 2017/18 President: Juanita Wilkes Vice President: Jessica Rodriguez Secretary: Casandra Myers Ad Hoc to the Board: Ashley Johnston
PO Box 607 ď€˝ 102 North Broadway Crookston, MN 56716 Phone: 218-281-5832 Fax: 218-281-0717 Website: www.tvoc.org Facebook: www.facebook.com/TVOCInc Twitter: TriValley_TVOC This information is available in alternative formats to individuals with disabilities. Contact us at 1-800-584-7020 or by calling the Telecommunication Relay Service at 711 or 1-800-627-3529. Tri-Valley Opportunity Council, Inc. is an equal opportunity employer/provider.
2018 Tri-Valley Head Start, Child and Family Programs Annual Report
Published on Mar 8, 2019
2018 Tri-Valley Head Start, Child and Family Programs Annual Report