Meeting Planner Guide

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M E E T I N G S AT T R A D E W I N D S

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ISLAND GRAND

AN award-winning DESTINATION FOR YOUR NEXT EVENT LOCATION.


Salty’s Beach Lounge

“TRADEWINDS HAD SO MANY DIFFERENT OPTIONS FOR OUR MEETINGS AND FUNCTIONS. EACH ONE OF OUR EVENTS WAS UNIQUE.”

South Lawn

Garden Courtyard

The Pavilion

Island Ballroom |

TRADEWINDSMEETINGS.COM

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Grand Palm Colonnade

Breckenridge Deck


“A WIDE VARIETY OF BREAKOUT ROOMS IS VITAL TO OUR PROGRAM.” IN THE BRECKENRIDGE BUILDING Snowy Egret

Royal Tern

BANYAN BREEZEWAY

Horizons West

50 X 173

Blue Heron

Banquet Kitchen

Breezeway

Horizons East Banyan

Compass Room Board Room Chart Room

Awakenings Lobby Bar

Citrus

JACARANDA HALL Foyer

Long Key

Indian Key

Horizons Portico

Spotted Curlew

CONFERENCE CENTER

Deli

Sawyer Key

Grand Palm Colonnade

Sales Center

Service Corridor

Tarpon Key

Conf. Offices 1-2

ISLAND BALLROOM

Bird Key

Glades

Jasmine

THE PAVILION Palm Sabal Sawgrass

Business Center

LOBBY

RUMFISH BEACH RESORT

| MEETING FACILITIES | • 70,868 sq. ft. of meeting and function space • 22 meeting rooms within 51,603 square feet of flexible, air-conditioned space

• 8,000 sq. ft. fully climate-controlled, pre-convene space • Two lockable meeting planner offices

• 19,265 sq. ft. of courtyard and beachfront terraces

• Executive Conclave: Hospitality/meeting area, 2-bedroom penthouse, 3 guest rooms

• The Pavilion and Island Ballroom have unobstructed interior views, truck access

• Cypress Villa: Large living/hospitality area, 2 bedrooms, 400 sq. ft. terrace balcony

Recept./ Banquet Theater

Class- Conf. room Room

Function Space

Sq. Ft.

Grand Palm Colonnade

8,000

166x48x22

n/a

500*

n/a

n/a

n/a

ISLAND BALLRM. Tarpon Key Sawyer Key Long Key Bird Key Indian Key

8,400 2,400 1,800 1,800 1,200 1,200

60x140x14 60x40x14 60x30x14 60x30x14 30x40x14 30x40x14

700 150 130 130 75 75

950 250 200 200 125 125

550 150 125 125 72 72

n/a 65 50 50 35 35

n/a 65 50 50 35 35

GRAND PALM COLONNADE 2nd FLOOR Royal Tern 850 34x25x8 Snowy Egret 850 34x25x8 Blue Heron 1,220 34x36x8 Compass 336 14x24x8 Board Room 266 14x19x8 Spotted Curlew 420 12x35x8 Chart Room 510 14x37x8

60 60 70 20 8 30 30

90 90 110 24 n/a 30 30

50 50 65 12 n/a 24 24

28 28 30 16 8 25 25

30 30 30 n/a n/a n/a n/a

OUTDOOR AREAS Garden Courtyard Garden Deck 750 South Beach Lawn Jacaranda Beach 1,250 Sea Breeze Terrace Breck Deck 2,200 Pirate Island 1,500

Irregular 40 86x30 70 Irregular 200 70

350 40 140 125 160 350 80

500 n/a 250 n/a 200* n/a n/a

n/a n/a n/a n/a n/a n/a n/a

n/an/a n/a n/an/a n/a n/an/a n/a n/a

Room Dim.

6,000 Irregular 2,580 50x25 3,500 Irregular Irregular

U-Shape

Function Space

Sq. Ft.

Room Dim.

Recept./ Banquet Theater

JACARANDA HALL Banyan 968 Citrus 968 Glades 990 Jasmine 990 Palm 990 Sabal 990 Sawgrass 1,192 Jacaranda Foyer 1,232

7,088 44x22x8 44x22x8 45x22x8 45x22x8 45x22x8 45x22x8 45x26x8 14x88x8

45x158x8 60 60 60 60 60 60 60 n/a

Banyan Breezeway

8,736

HORIZONS Horizons East Horizons West Horizons Portico

2,655 855 1,800 1,485

45x59x10 45x19x10 45x40x10 55x27x12

The Pavilion

10,584

98x108x14/23 780

440 80 80 80 80 80 80 90 80*

Class- Conf. room Room

U-Shape

625 50 50 50 50 50 50 60 n/a

n/a 30 30 34 34 34 34 35 n/a

n/an/a 25 25 25 25 25 25 30 n/a

173x50.5x8

540

720

n/an/a a/n

200 60 140 80

275 100 150 100

150 45 90 n/a

70 30 45 n/a

70 25 40 n/a

1,200

630

n/a

n/a

HOSPITALITY AREAS Conclave 358 15x27x8 20 30 16 16 16 Exec. Conclave: Hospitality/meeting area with 2-bedroom penthouse and 3 adjoining rooms. Cypress Villa: Large living/hospitality area with 2 bedrooms & 400 sq.ft. terrace balcony.

8 x 10 Exhibit Booths: Jacaranda Hall – 39; Banyan Breezeway – 48; Pavilion - 70

*Reception only. All figures represent maximum capacities.


“THE SOPHISTICATED LOOK OF THE GUEST ROOMS REFLECTS YOUR COMMITMENT TO QUALITY.”

| AC C O M M O DAT I O N S | Guest rooms and villas feature tropical décor, pillow-top bedding, custom artwork, HDTVs and travertine tile. Hotel rooms include a wet bar area with refrigerator, microwave, coffee maker, toaster and dishware. Other room amenities include WiFi, in-room movies, and conveniences of a hair dryer, lighted make-up mirror, iron/board and in-room safe. The resort is non-smoking.

Overlooking the beach and Gulf of Mexico, the 7th-floor Executive Conclave consists of four separately keyed units with 5 bedrooms. The common area is perfect as a convenient gathering spot, hospitality or for small informal sessions. Penthouses and Cypress Villa are also popular for VIPs. You can find these floor plans on our website. Over 700 lodging options offers a wide variety of choices, and include hotel rooms, 1-bedroom villas with separate living area, 2-bedroom villa, 2 whirlpool suites, and 5 penthouses. Gulf Front Hotel Rooms

Cypress Villa with Large Balcony Terrace

5 Penthouses with 2 Bedrooms

1 Bedroom Suites with Living Area


| MEETING SERVICES |

GROUP RESERVATIONS

You and your attendees will appreciate the surprising level of personal attention from the TradeWinds staff. Your group will be assigned a group reservations agent and convention services manager who, together with the sales manager, will coordinate every facet, large and small, of your event. Your convention services manager is on call 24/7 during your meeting.

A / V SERVICES

Your group reservations agent is an integral part of our on-site call center. Our friendly agents are intimately familiar with our resorts and the area and will personally handle your group reservation needs. We can also set up your group with online reservations, or both … it’s your choice.

Our seasoned, on-site audiovisual company provides responsive technical assistance and a full range of equipment. See our A/V price list online.

BUSINESS SERVICES

Copying, faxing, computer use, airline schedules and free printing of boarding passes are available in the Business Center. Language translation, general secretarial services and rental of copiers, fax machines, computers and printers can also be arranged.

MEETING PLANNER OFFICES

Two lockable offices in the Grand Palm Colonnade are available for the use of meeting planners.

RESORT SERVICES

Typically included in the group rate are parking fees, guest room and public area WiFi, business center use, faxes, fitness center, tennis court time, as well as other amenities.

TRANSPORTATION

Our on-site Resort Transportation Services offers a fleet of sedans, vans and a 20-passenger shuttle bus to get your group to and fro. Arrangements can be made for 47- or 55-passenger motor coaches, stretch limos … you name it. Airport transportation can be made in advance. Hertz Car Rental is on-site and the Suncoast Beach Trolley runs 25 miles along the beach for sightseeing.

“YOU HAVE THOUGHT OF EVERYTHING. HAVING OUR OW DEDICATED RESERVATIONIST MADE THE PROCESS SEAMLESS.” |

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CULINARY EXPERTISE

Impeccable food, stunningly presented for any size group, for any budget, indoors or out. Themed events perfectly suited to our tropical ambience include: Gasparilla Shipwreck Party, Havana Nights, Wacky Tourist Party, Margaritaville, Survivor Island and cruises to a nearby “deserted” island. We’re at your service!

GROUP RECREATION

Our enthusiastic recreation counselors will customize a program to your specific meeting goals. Some of our options include team-building programs; stretch breaks; golf, tennis and fishing tournaments; boat-building regattas; scavenger hunts; volleyball with glow-inthe-dark body paint; spousal activities and children’s programs.

FITNESS & SPA SERVICES

Take advantage of our fitness centers at both resorts equipped with a full range of state-of-the-art equipment. Body Works Salon & Spa offers skin care services, plus body treatments, and massage. Find equipment, hours and menu of services online.

DISABILITY & SPECIAL NEEDS

TradeWinds Island Resorts are ADA compliant and designated as special needs friendly resorts by Be Friendlier. Auxiliary aids are available by advance request, and our culinary team will work with groups having special dietary needs.

PARKING & SECURITY

Overnight self-parking fee is typically included in the group rate. Valet parking is available at Island Grand’s lobby. TradeWinds provides 24-hour resort security. Special requirements for meeting room security should be made in advance.

ENVIRONMENTAL INITIATIVES

TradeWinds has been at the forefront of Florida’s Green Lodging certification program to protect the area’s natural resources, reduce waste and minimize pollution. Learn about our turtle-friendly beachfront lighting and more under Green Meetings.

CHILDREN’S SERVICES

Licensed and bonded babysitters are available 24 hours a day. The recreation staff also provides a variety of children’s activities, and special programs for groups can be arranged in advance.

DINING AND ENTERTAINMENT

RumFish Grill headlines the portfolio of 14 individual dining options at TradeWinds. Our Food brochure tells you more. At Island Grand, you’ll find: • Salty’s Tiki Bar • Palm Court Italian Grill • Pizza Hut • Bermudas restaurant • Bermudas Beachside Cating • Ice Cream • The Deli • Flying Bridge • Awakenings Lobby Bar • Room Service • RedBeard’s Sharktooth Tavern

DOWNTIME

You’ll find more ways to unwind from the day’s events than any place else in Florida. Visit online or see our Downtime brochure. • Miles of award-winning white sandy beach • Nine heated pools (2 adult pools), two whirlpools • The Zing Ray beachfront zipline • Stand up paddleboards and kayaks • Waverunners, parasailing, banana boats • Snorkeling, dolphin watch and sunset cruises • 3-story waterslide, floating waterpark • Tennis, mini-golf, beach volleyball • Beach cabanas and hammocks • Paddleboats on the waterway • Golf, fishing, museums and attractions


| DIVERSE DINING | Food plays an integral part of every stay at TradeWinds – from a productive corporate lunch to an association workshop over the course of four days. Our banquet and catering staff is among the best. We create menus for the most discriminating palates … and for those who need to stretch their budget dollars.

“WITHOUT FAIL, PARTICIPANTS RAVED ABOUT THE FOOD. ALL OUR MEALS WERE EXECUTED FLAWLESSLY BY YOUR WONDERFUL STAFF.”

Whatever your event, you’ll have many choices for distinctive menus and dining venues. From themed breaks and convenient buffets to passed hors d’oeuvres, elegant plated dinners, beachfront cookouts and sunset receptions, you will dine memorably at every opportunity. For complete banquet menus and current pricing, visit the catering section of our website at JustLetGo.com.

TradeWinds boasts enough on-site restaurants and entertainment options to outfit a small city. You can peruse the menus for each online at JustLetGo.com. RUMFISH GRILL Serving lunch and dinner daily, RumFish Grill features cutting edge seafood, attractively served by the massive fish tank. PALM COURT ITALIAN GRILL Fine dining and attentive service at its best for dinner, lunch and Sunday brunch. BERMUDAS Offers a variety of breakfast plates and regional specialties for your morning. BERMUDAS BEACHSIDE CANTINA This eclectic Mexican restaurant and bar serves exquisite flavors and delicious drinks, all with a side of Gulf-front views. FLYING BRIDGE Lunch, dinner and everything in between including tropical drinks on the beachfront deck. |

SALTY’S A beachfront tiki bar with drinks and lite bites. SHARKTOOTH TAVERN Live nightly entertainment, with a great selection of imported bottled beers, full bar and boat drinks. AWAKENINGS LOBBY BAR Morning Starbucks® and espresso; a gathering spot for cocktails and spirited coffee drinks later. QUICK STOPS & ROOM SERVICE Pizza Hut Express®, Ice Cream Shoppe and Deli provide food on the go. Enjoy Room Service or order hospitality set-ups for special celebrations. AT RUMFISH BEACH RESORT Gulfside Grill for poolside breakfast, lunch or

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“AT THE END OF THE DAY no regrets WHATSOEVER!”

5500 GULF BLV D | ST PETE BEAC H F L 3 3 7 0 6 | TR ADEW I NDSM EETI NGS. CO M GROUP SA LES: 80 0 3 45 6 46 1 | SAL ES@ TW R ESO RT. C O M