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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, MARCH 14th, 2011 PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

ABSENT:

Nil

-

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor Alcide Cloutier Tracey Cowpar

CALL TO ORDER: Mayor Howard Dirks called the meeting to order at 7:00 p.m. 1.0

OPEN SESSION FOR PUBLIC - Nil

2.0

Delegations - Nil

3.0

Additions to the Agenda Motion No.: 11.75 Moved by Councillor Dwayne Hill THAT the agenda governing this meeting be adopted with the following additions: 3.1 3.2

As Item 10.13 - Future Soccer Fields As Item 14.1 - CAO

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

March 14th, 2011

Regular Council Meeting

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4.0

Minutes 4.1

Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 28th, 2011 were presented to Council. Motion No.: 11.76 Moved by Councillor Dwayne Hill THAT the Minutes of the Regular Council meeting held in the Town of Vulcan Council Chamber on Monday, February 28th, 2011 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

5.0

Unfinished Business 5.1

Master Transfer Agreement CAO informed that we are still waiting for the final draft of the agreement.

6.0

Financial Reports - Nil

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending March 14th, 2011 presented to Council for information.

was

Motion No.: 11.77 Moved by Councillor Harold Lewis THAT Miscellaneous Correspondence for the period ending March 14th, 2011 be received for information.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 11.78 Moved by Councillor Judy Sanderson THAT the Minutes/Reports of Town represented Boards/Committees as listed below presented at the March 14th, 2011 Council Meeting be received for information:  Vulcan and District Foodbank Board Meeting – September 16, 2010  Vulcan and District FCSS Board Meeting – December 2, 2010  Councillor Harold Lewis verbal report: o

Twin Valley Regional Water Commission Meeting

 Councillor Paul Taylor verbal report: o

ORRSC Meeting

 Councillor Dwayne Hill report: o In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

ESS Meeting Against

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Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

March 14th, 2011

Regular Council Meeting

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9.0

Bylaws 9.1

Bylaw 1393-11 Municipal Emergency Management At the February 28th, 2011 Councillor Dwayne Hill gave Notice of Motion that he would introduce a bylaw to be sited as “Municipal Emergency Management Bylaw”. Motion No.: 11.79 Moved by Councillor Dwayne Hill THAT Bylaw No. 1393-11 be given 1st reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

Motion No.: 11.80 Moved by Councillor Harold Lewis THAT Bylaw No. 1393-11 be given 2nd reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

Motion No.: 11.81 Moved by Councillor John Seaman THAT Bylaw No. 1393-11 be introduced for 3rd and final reading.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

Motion No.: 11.82 Moved by Councillor Judy Sanderson THAT Bylaw No. 1393-11 be given 3rd reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.0

New Business 10.1

2011 AUMA President’s Summit on Energy The 2011 AUMA President’s Summit on Energy is being held from May 10 - 12 in Fort McMurray. Motion No.: 11.83 Moved by Councillor Dwayne Hill THAT the invitation to attend the 2011 AUMA President’s Summit on Energy being held from May 10th – 12th, 2011 in Fort McMurray be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

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10.2

Leaders of Tomorrow The Vulcan and Region Family and Community Support Services (FCSS) are presenting the Leaders of Tomorrow Awards. It exemplifies our commitment to the promotion and recognition of the contribution volunteers make in the community. Motion No.: 11.84 Moved by Councillor John Seaman THAT the information package from Vulcan & Region Family and Community Support Services (FCSS) on “Leaders of Tomorrow” be received for information and that these documents be forwarded to Palliser Schools and Fire Department. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.3

Encroachment Waiver – 118 Allen Rise A request to permit encroachment onto Town’s property, located on the property at 118 Allen Rise was received. Motion No.: 11.85 Moved by Councillor Dwayne Hill THAT this Council grant a waiver for the encroachment on Town’s property for the property described as follows: 118 Allen Rise PLAN 7710842 BLOCK 48 LOT 28 In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

th

March 14 , 2011

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10.4

Municipal Sustainability Initiative The Province of Alberta announced their continued commitment to support the Municipal Sustainability Initiative (MSI). Motion No.: 11.86 Moved by Councillor Paul Taylor THAT the Conditional Operating Funding of $43,253. under the Municipal Sustainability Initiative (MSI) program be allocated to the Town’s contribution to the Vulcan District Waste Commission. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.5

Municipal Assessor Contract The current assessment services are provided under an agreement with Regional Assessment Management and Consulting Ltd. This agreement will expire on March 31st, 2011. A request for proposal was advertised and 2 tenders were received as follow: Muniserve Corporation Benchmark Assessment Consultant Ltd.

$125,000. for 5 years $ 79,360. for 3 years

Motion No.: 11.87 Moved by Councillor Dwayne Hill THAT as per the Chief Administrative Officer’s recommendation this Council award the contract to Benchmark Assessment Consultants Ltd. for a minimum period of 3 years that a 5 year contract be negotiated with this group, at a reduced price per year.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.6

ATCO 2011 Community Symposium ATCO Gas and ATCO Electric in partnership with the Town of Hanna, the Town of High River, the Special Areas Board and the Municipal District of Foothills No. 31 are hosting a community symposium. Motion No.: 11.88 Moved by Councillor Doug Day THAT any members wishing to attend the 2011 ATCO Community Symposium on May 10th, 2011 in Hanna or on May 12th, 2011 in High River be authorized to do so. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.7

Alberta Recycling Spring Seminar 2011 The Alberta Recycling Spring Seminar 2011 will be held from April 6th – 8th, 2011 in Brooks. Motion No.: 11.89 Moved by Councillor Dwayne Hill THAT any Council members wishing to attend the Alberta Recycling Spring Seminar 2011 will be held from April 6th – 8th, 2011 in Brooks be authorized to do so.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.8

Sunshine Gas Co-op Ltd. - Right of Way The Town requested Sunshine Gas Co-op Ltd. to provide natural gas to the lift station for the new sewage lagoon. Motion No.: 11.90 Moved by Councillor Judy Sanderson THAT this Council authorizes the Town’s Chief Administrative Officer to sign for and in the name of the Town of Vulcan a Utility Right of Way Agreement with Sunshine Gas Co-op Ltd. for the provision of natural gas services to the Waste Water Lagoon Lift Station located on NW-06-17-23-W4. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.9

Sunshine Gas Co-op Ltd. - Customer Contract The Town requested Sunshine Gas Co-op Ltd. to provide natural gas to the lift station for the new sewage lagoon. Motion No.: 11.91 Moved by Councillor Dwayne Hill THAT this Council authorizes the Town’s Chief Administrative Officer to sign for and in the name of the Town of Vulcan a Customer Contract with Sunshine Gas Co-op Ltd. for the provision of natural gas to the Waste Water Lagoon Lift Station located on NW-06-17-23-W4, pending confirmation that the construction costs remain at nil.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.10 Twin Valley Regional Commission By its Resolution No. 10.478 this Council approved in principle the Regional Water Commission Business Plan that included the water rate to be $1.00/m3. Motion No.: 11.92 Moved by Councillor Dwayne Hill THAT the Regional Water Commission 2011 Operational Budget be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.11 Minimum Tax Bylaw In an e-mail dated March 1st, 2011 Mr. Henry Dekort and Mr. Warren Vaile are asking the Town to revisit Section 2 of Bylaw No. 1383-10 dealing with a minimum tax. Motion No.: 11.93 Moved by Councillor Judy Sanderson THAT the documents provided in regards to the $300.00 Minimum Property Tax be received for information and the same be provided to Mr. Henry Dekort.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.12 Council Planning Sessions At its last regular meeting this Council mandated the Mayor and CAO to provide Council with a framework and timeline for Council’s Planning Sessions. Motion No.: 11.94 Moved by Councillor Dwayne Hill THAT this Council approves the proposed content and schedule of “In Camera” Council’s Planning Sessions. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.13 Future Soccer Fields Councillor John Seaman suggested that the Town consider the construction of 2 new soccer fields. Motion No.: 11.95 Moved by Councillor Dwayne Hill THAT the Vulcan and District Recreation Board provides Council with a proposal that would include the costs of the construction of 2 soccer fields and 1 parking lot on the Town’s Prairie Vista Estates Subdivision grounds.

March 14th, 2011

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

11.0

12.0

Question Period Question:

Mayor Howard Dirks asked if the Town has taken over the streets in Whispering Greens?

Response:

CAO Alcide Cloutier confirmed that our Engineer has been in contact with the Development Officer but a firm timeline for the transfer has not been established.

Question:

Councillor Judy Sanderson asked if the licensed drainage ditch has been dealt with on Bob Shearer’s property?

Response:

Mayor Howard Dirks indicated that it is in progress.

Question:

Councillor Judy Sanderson asked if the drainage issue has been dealt with on R.A. West’s property?

Response:

CAO Alcide Cloutier confirmed that our Engineers have been contacted and are looking into the drainage issues in that area.

Question:

Mayor Howard Dirks asked about the status of the work required at the Cemetery?

Response:

CAO Alcide Cloutier will follow up with Town Foreman.

Question:

Councillor Dwayne Hill asked for an update on the meat processing plant.

Response:

CAO Alcide Cloutier indicated the project is in progress. The Engineer’s plan needs to be provided prior to the execution of the Development Agreement which has not yet been applied for.

Notice of Motion – Nil

March 14th, 2011

Regular Council Meeting

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13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • • •

Chief Administrative Officer Development Officer Public Works Tourism Coordinator -- Nil Peace Officer – Nil

Motion No.: 11.96 Moved by Councillor Dwayne Hill THAT this Council receives the monthly management reports for the period ending March 14th, 2011 for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

14.0

In-Camera

14.1

CAO Motion No.: 11.97 Moved by Councillor Doug Day THAT Council move in-camera at 8:33 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

March 14th, 2011

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Motion No.: 11.98 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:14 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

15.0

Adjournment The meeting adjourned at 9:14 p.m.

____________________________ Howard Dirks Mayor

________________________________

Alcide Cloutier Chief Administrative Officer

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Regular Council Meeting

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