Page 1

MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, FEBRUARY 28th, 2011

PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor Alcide Cloutier Tracey Cowpar

ABSENT:

Councillor

- Judy Sanderson

PUBLIC HEARING – Nil CALL TO ORDER: Mayor Howard Dirks called the meeting to order at 7:01 p.m. 1.0

OPEN SESSION FOR PUBLIC – Nil

2.0

Delegations 2.1

Communities in Bloom Mrs. Sherry Fernley entered the meeting at 7:02 p.m. Mrs. Sherry Fernley discussed their proposed gazebo project for Memorial Park and presented documents to that effect. She indicated that the cost of the materials would be as follows:  Concrete  Rafters  Posts and Shingles

$5,000.00 $1,000.00 $2,000.00

She also indicated that all labour will be donated. Mrs. Sherry Fernley exited the meeting at 7:22 p.m. 2.2

BSEI – Sewage Lagoon Mr. Ray Bouillet and Mr. Arlen Babcok entered the meeting at 7:23 p.m.

February 28th, 2011

Regular Council Meeting

Page 1 Initials


Motion No.: 11.52 Moved by Councillor Harold Lewis THAT Council move in-camera at 7:23 p.m. to discuss Item 2.2 – BSEI Sewage Lagoon. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Motion No.: 11.53 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 8:09 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Mr. Ray Bouillet and Mr. Arlen Babcok exited the meeting at 8:09 p.m. 3.0

Additions to the Agenda Moved by Councillor Dwayne Hill THAT the agenda governing this meeting be adopted with the following additions: Motion No.: 11.54 3.1 3.2

February 28th, 2011

10.10 Communities in Bloom Gazebo Project 14.2 Doctors’ Attraction Incentives – Reeve Dave Schneider’s Presentation

Regular Council Meeting

Page 2 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 14th, 2011, in the Town of Vulcan Council Chamber were presented to Council. Motion No.: 11.55 Moved by Councillor Doug Day THAT the Minutes of the regular Council meeting held in the Town of Vulcan Council Chamber on Monday, February 14th, 2011 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Special Meeting Minutes of February 16th, 2011 The Minutes of the Special Meeting of Council, held in the Town of Vulcan Council Chamber on February 16th, 2011 were presented to Council. Motion No.: 11.56 Moved by Councillor Dwayne Hill THAT the Minutes of the Special meeting held in the Town of Vulcan Council Chamber on Wednesday, February 16th, 2011 be approved as circulated, and read by each member of Council.

February 28th, 2011

Regular Council Meeting

Page 3 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

5.0

Unfinished Business 5.1

Master Transfer Agreement CAO informed Council that a meeting will be scheduled for this week with Mayor Howard Dirks, Councillor Harold Lewis and Town Foreman Kim Fath to discuss and make recommendations in regards to this agreement.

6.0

Financial Reports 6.1

Cash Statements Moved by Councillor Paul Taylor THAT the Cash Statements for the period ending December 31st, 2010 and January 31st, 2011 and a list of accounts paid for the period from December 31st, 2010 to February 17th, 2011 be received for information. Motion No.: 11.57 In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Motion No.: 11.58 Moved by Councillor John Seaman THAT the list of accounts paid not be included in the Cash Statement Reports in the future.

February 28th, 2011

Regular Council Meeting

Page 4 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

6.2

Year to Date Statements and Contingency Reserve Report Motion No.: 11.59 Moved by Councillor Dwayne Hill THAT the Contingency Reserve Report as of February 28th, 2011 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending February 28th, 2011 was presented to Council for information. Motion No.: 11.60 Moved by Councillor John Seaman THAT the Miscellaneous Correspondence the period ending February 28th, 2011 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

for

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

February 28th, 2011

Regular Council Meeting

Page 5 Initials


8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 11.61 Moved by Councillor Doug Day THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the February 28th, 2011 Council Meeting be received for information:      

Oldman River Regional Services Commission – Minutes – December 2, 2010 Oldman River Regional Services Commission – Minutes – January 12, 2011 Oldman River Regional Services Commission – Agenda – March 3, 2011 Foothills Regional Emergency Services Commission – Minutes – February 8, 2011 Vulcan and District Chamber of Commerce – Minutes – January 13, 2011 Vulcan and District Chamber of Commerce – Agenda – February 10, 2011



Councillor Harold Lewis verbal report: o o o o



Councillor Dwayne Hill verbal report: o o



Ambulance Dispatch Meeting SAEWA Update

Councillor Doug Day verbal report: o

In favour Mayor Councillor Councillor Councillor Councillor Councillor

Water Commission Meeting Waste Commission Meeting Library Meeting Fire Chiefs Meeting

Tourism Centre – Wine & Cheese Awards Night Against

-

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

9.0 10.0

Bylaws – Nil New Business

February 28th, 2011

Regular Council Meeting

Page 6 Initials


10.1

Policy F-16 “Remuneration and Travel Costs” Some clarifications were requested on Policy F-16 “Remuneration and Travel Costs”. Motion No.: 11.62 Moved by Councillor Dwayne Hill THAT clarification on Policy F-16 “Remuneration and Travel Costs” as discussed be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Motion No.: 11.63 Moved by Councillor John Seaman THAT Items 10.2 Rescinding of Resolution No. 11.28 – Council Retreat Facilitator and 10.3 Council Retreat Funding be moved to follow Item 10.9 Council Orientation Session on this agenda. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.4

Spock Days Beer Garden As in previous years the Spock Days Committee wishes to operate a beer garden on the 10th, 11th and 12th of June, 2011. Motion No.: 11.64 Moved by Councillor Dwayne Hill THAT this Council authorizes the Spock Days Committee to operate a beer garden at the Virginia Mitchell Memorial Park on June 10th, 11th and 12th, 2011.

February 28th, 2011

Regular Council Meeting

Page 7 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.5

The Lieutenant Governor of Alberta Distinguished Artist Awards Gala An invitation addressed to Mayor Dirks has been received from Nolan Crouse, Mayor for the City of St. Albert to join them for the Lieutenant Governor of Alberta Distinguished Artist Awards Gala on Saturday, April 9th, 2011. Motion No.: 11.65 Moved by Councillor Dwayne Hill THAT the invitation to the Mayor to attend the Lieutenant Governor of Alberta Distinguished Artist Awards Gala on Saturday, April 9th, 2011 being held in St. Albert be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.6

CPAA – 2011 Planning Conference and Education Session The Community Planning Association of Alberta 2011 Planning Conference and Education Session is being held on April 4th, 5th and 6th in Red Deer. Motion No.: 11.66 Moved by Councillor Paul Taylor THAT the invitation to attend the Community Planning Association of Alberta 2011 Planning Conference and Education Session being held in Red Deer from April 4th – 6th, 2011 be received for information.

February 28th, 2011

Regular Council Meeting

Page 8 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.7

The Lieutenant Governor’s Leadership for Active Communities Award The Lieutenant Governor’s Leadership for Active Communities Award recognizes the achievements of the groups and individuals who are leading their communities in strategic, transformational change that results in increased citizen engagement, high levels of participation in active living, recreation and sport leading to healthy people and communities. Motion No.: 11.67 Moved by Councillor John Seaman THAT the information provided on The Lieutenant Governor’s Leadership Active Communities Award be forwarded to the Vulcan & District Recreation Director for consideration. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.8

Alberta Productivity and Competiveness Conference SouthGrow Regional Initiative would like to announce the Alberta Productivity and Competitiveness Conference being held in Lethbridge on March 3rd, 2011 from 8:00 a.m. to 4:00 p.m. at the Lethbridge Lodge Hotel & Conference Centre. Motion No.: 11.68 Moved by Councillor Dwayne Hill THAT the information provided on the Alberta Productivity and Competitiveness Conference being held in Lethbridge on March 3rd, 2011 be received for information.

February 28th, 2011

Regular Council Meeting

Page 9 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.9

Council Orientation Session Motion No.: 11.69 Moved by Councillor John Seaman THAT the Mayor and CAO provide Council with a framework and timeline for Council’s Orientation Sessions to be presented to Council at the next regular Council meeting. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.2

Rescinding of Resolution No. 11.28 – Council Retreat Facilitator By its Resolution No. 11.28 Council agreed to hire the service of a facilitator for their retreat. At its February 16th, 2011 Special meeting, Council reversed this decision with Resolution No. 11.07-SP. Motion No.: 11.70 Moved by Councillor John Seaman THAT Resolution No. 11.28 of January 24th, 2011 and Resolution No. 11.07-SP of February 16th, 2011 be rescinded.

February 28th, 2011

Regular Council Meeting

Page 10 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.3

Council Retreat Funding By its Resolution No. 11.27 Council agreed to have a Council Retreat from February 24th to 26th, 2011. At a Special meeting of February 16th, 2011 the date of the retreat was changed by Resolution No. 11.06-SP. Resolution No. 11.27 of January 24th, 2011 then needs to be rescinded. Motion No.: 11.71 Moved by Councillor Dwayne Hill THAT Resolution No. 11.27 of January 24th, 2011 and Resolution No. 11.06-SP of February 16th, 2011 be rescinded; THAT a Council Retreat be held at a date to be determined. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

10.10 Communities in Bloom Motion No.: 11.72 Moved by Councillor Harold Lewis THAT Communities in Bloom’s proposed Gazebo Project for Memorial Park be approved in principle and concerns about the concrete floor be addressed.

February 28th, 2011

Regular Council Meeting

Page 11 Initials


In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

11.0

12.0

Question Period Question:

Councillor Doug Day asked if the Streets in Whispering Green were transferred to the Town?

Response:

CAO, Alcide Cloutier stated that the Streets have not yet been transferred to the Town because a final inspection by our Engineers still needs to be done.

Question:

Mayor Howard Dirks asked if we had a timeline for this to be completed?

Response:

CAO, Alcide Cloutier stated that he did not have an exact date of when the transfer would take place.

Notice of Motion 12.1

Municipal Emergency Management Bylaw Under the Emergency Management Act Council is responsible to appoint an Emergency Management Committee and establish and maintain an Emergency Management Agency. Councillor Dwayne Hill gives Notice of Motion that at a subsequent meeting of this Council, he will be introducing Bylaw No. 1393-11 to appoint an Emergency Management Committee and establish and maintain an Emergency Management Agency. Mayor Howard Dirks and Councillor Doug Day volunteered to assist in the drafting of this Bylaw.

13.0

Management Reports – Nil

February 28th, 2011

Regular Council Meeting

Page 12 Initials


14.0

In-Camera 14.1

Development Proposal

14.2

Doctors’ Attraction Incentives – Reeve Dave Schneider’s Presentation Motion No.: 11.73 Moved by Councillor Dwayne Hill THAT Council move in-camera at 8:59 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

Motion No.: 11.74 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:38 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Dwayne Hill Harold Lewis Doug Day Paul Taylor CARRIED

15.0

Adjournment The meeting adjourned at 9:39 p.m.

____________________________ Howard Dirks Mayor

________________________________

Alcide Cloutier Chief Administrative Officer February 28th, 2011

Regular Council Meeting

Page 13 Initials

/477-02-february-28-2011-regular-coun  

http://www.townofvulcan.ca/bylaws-a-administration/doc_download/477-02-february-28-2011-regular-council-minutes

Read more
Read more
Similar to
Popular now
Just for you