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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, OCTOBER 25th, 2010

PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

ABSENT:

Nil

-

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor Alcide Cloutier Tracey Cowpar

PUBLIC HEARING – Nil CALL TO ORDER: Mayor Howard Dirks called the meeting to order at 7:40 p.m. 1.0

OPEN SESSION FOR PUBLIC

2.0

Delegations – Nil

3.0

Additions to the Agenda Motion No.: 10.431 Moved by Councillor Judy Sanderson THAT the agenda governing this meeting be adopted as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

October 25th, 2010

Regular Council Meeting

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4.0

Minutes 4.1

Regular Council Meeting Minutes of October 13th, 2010. The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on October 13th, 2010 were presented to Council. Motion No.: 10.432 Moved by Councillor John Seaman THAT the Minutes of the regular Council meeting held in the Town of Vulcan Council Chamber on Wednesday, October 13th, 2010 be approved. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

5.0

Unfinished Business – Nil

6.0

Financial Reports 6.1

Cash Statement Motion No.: 10.433 Moved by Councillor Judy Sanderson THAT the Cash Statement for the period ending September 30th, 2010 and a list of accounts paid for the period from October 13th to October 25th, 2010 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

October 25th, 2010

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor Regular Council Meeting

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CARRIED 6.2

Year to Date Statement Motion No.: 10.434 Moved by Councillor Dwayne Hill THAT the Year to Date Statements (summary and detailed) and the Contingency Reserve Report as of September 30th, 2010 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending October 25th, 2010 was presented to Council for information. Motion No.: 10.435 Moved by Councillor Harold Lewis THAT the Miscellaneous Correspondence for the period ending October 25th, 2010 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

October 25th, 2010

Regular Council Meeting

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8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 10.436 Moved by Councillor Doug Day THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the October 25th, 2010 Council Meeting be received for information: No written minutes were received. 

Councillor John Seaman verbal report: o o



Councillor Dwayne Hill verbal report: o o



Fire Chief Meeting SAWA Meeting

Councillor Harold Lewis verbal report: o o

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Recreation Board Meeting ARPA Conference

Waste Commission Library Board Against

-

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor

CARRIED 9.0

Bylaws – Nil

October 25th, 2010

Regular Council Meeting

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10.0

New Business 10.1

Royal Regional Water Commission (to be) The Royal Regional Water Commission is in the process of being formed. Vulcan County, the Villages of Carmangay and Champion and the Town of Vulcan are participating in a regional water supply. All documents for the formation of the Commission are ready to be sent to Alberta Registry and the partners need to appoint two members each to the Board of Directors of this Commission. Motion No.: 10. 437 Moved by Councillor John Seaman THAT this Council appoints Councillor Harold Lewis and Mayor Howard Dirks to the Royal Regional Water Commission Board of Directors. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.2

Tourism Society Over the last few months the Tourism and Community Development Committee, Town Council and Vulcan County Council discussed governance for the Tourism Department. All parties agree that the most appropriate governance structure would be the formation of a Society.

October 25th, 2010

Regular Council Meeting

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Motion No.: 10.438 Moved by Councillor Dwayne Hill THAT the Tourism governance item be referred to the next Council meeting for a decision. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.3

Master Transfer Agreement As of January 1st, 2011 the Royal Regional Water Commission is to take over the operation of the water treatment facilities. Motion No.: 10.439 Moved by Councillor Harold Lewis THAT the Master Transfer Agreement item be referred to the next Council meeting for a decision. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.4

SouthGrow Award SouthGrow is kicking off its Fourth annual “Celebration of Creating Opportunities Awards�. Between October 1st and November 22nd, 2010 SouthGrow will receive nominations for this award.

October 25th, 2010

Regular Council Meeting

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Motion No.: 10.440 Moved by Councillor John Seaman THAT the information package on SouthGrow’s fourth annual “Celebration of Creating Opportunities Awards” be forwarded to organizations that could meet nomination criteria; THAT the Town nominates the Tri-Services Building project for the Excellence in Collaboration/Partnership Award. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.5

November 22nd Council Meeting The next regular Council meeting date coincides with the first day of the Alberta Urban Municipalities Association (AUMA) Conference. Five of the seven Council members are to attend this Conference. Motion No.: 10.441 Moved by Councillor John Seaman THAT the November 22nd, 2010 regular Council meeting be cancelled. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

October 25th, 2010

Regular Council Meeting

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Councillor Dwayne Hill declared a pecuniary interest in Item No. 10.6 ATCO Gas Franchise Fee on the Agenda, since he is an employee of ATCO Gas, and left his seat and the Council Chamber at 8:18 pm. 10.6

ATCO Gas Franchise Fee As per section 4 of the “NATURAL GAS DISTRIBUTION SYSTEM FRANCHISE AGREEMENT� the Town may charge a FRANCHISE FEE up to 35% on revenue derived from the Delivery Tariff within the existing boundaries of the Town. Every year the Town has the option to consider charging or increasing a franchise fee. Currently the Franchise Fee is 15%. Motion No.: 10.442 Moved by Councillor Harold Lewis THAT this Council increases the franchise fee to 25% on revenue derived from the Delivery Tariff within the existing boundaries of the Town from ATCO Gas. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

Councillor Dwayne Hill re-entered the Council Chamber and his seat at 8:32 pm. 11.0

Question Period Question:

Councillor John Seaman asked if any alternate plans will be made since no one is attending the tailgate party.

Response:

Mayor Howard Dirks asked CAO, Alcide Cloutier to arrange a dinner reservation for Wednesday, November 24th, 2010.

Question:

Councillor Judy Sanderson inquired into the date and times of committee meetings.

Response:

CAO Alcide Cloutier provided a calendar.

October 25th, 2010

Regular Council Meeting

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12.0

Question:

Councillor Doug Day asked if the workshop with George Cuff was still planned for November 1st, 2010.

Response:

CAO Alcide Cloutier confirmed that it was scheduled for November 1st, 2010 at the Lodge Hall. The workshop scheduled for November 2nd, 2010 was cancelled.

Question:

Councillor Dwayne Hill inquired into if the Contractor that did the road work on 1st Street North has been contacted to clean up the mess, repair the sidewalk and replace the temporary signs.

Response:

CAO Alcide Cloutier will have the Public Works Foreman and Engineers follow up on this.

Question:

Councillor Harold Lewis asked if the drainage work in the Cemetery will be done before it freezes?

Response:

CAO Alcide Cloutier confirmed that the work will be done.

Question:

Councillor Harold Lewis asked if the pump jacking of the cement in front of the Town Office had been scheduled?

Response:

CAO Alcide Cloutier will follow up with Public Works.

Question:

Councillor Doug Day asked if Phase 1 and 2 of Whispering Greens had been turned over to the Town because he saw Town of Vulcan barricades being used in that area?

Response:

CAO Alcide Cloutier confirmed that no it had not because the Developer has not yet finished the curbs and that the barricades were on loan from the Town.

Question:

Councillor Dwayne Hill asked when the lap tops would be ready?

Response:

CAO Alcide Cloutier confirmed that the lap tops are ready and will be provided at the next Council meeting.

Question:

Councillor Harold Lewis asked if the contract for the snow removal had been advertised?

Response:

CAO Alcide Cloutier confirmed that the closing date for the proposal is November 3rd, 2010 and the quotes will be provided at the next Council meeting.

Notice of Motion – Nil

October 25th, 2010

Regular Council Meeting

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13.0

Management Reports – Nil

14.0

In-Camera – Nil

15.0

Adjournment The meeting adjourned at 8:46 p.m. ____________________________ Howard Dirks Mayor

________________________________

Alcide Cloutier Chief Administrative Officer

October 25th, 2010

Regular Council Meeting

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