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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, MARCH 8, 2010 PRESENT:

Mayor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman Alcide Cloutier Tracey Cowpar

ABSENT:

Councillor Councillor

- Roy Elmer - Harold Lewis

PUBLIC HEARING CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 p.m. 1.0

OPEN SESSION FOR PUBLIC – Nil

2.0

Delegations 2.1

Palliser Regional Schools A representative from Palliser Regional Schools advised us that they could not attend the meeting. They have rescheduled for the March 22nd, 2010 Council meeting.

3.0

Additions to the Agenda Motion No.: 10.78 Moved by Councillor John Seaman THAT the agenda governing this meeting be adopted with the following additions: 3.1 3.2 3.3 3.4

March 8th, 2010

10.09 10.10 10.11 14.1

Alberta Elected Officials Education Program Snow Removal on Breezeway Walking Path Lodge Hall Request Royal Regional Water Line

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes of February 22nd, 2010 The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 22nd, 2010 were presented to Council. Motion No.: 10.79 Moved by Councillor Trish Standing THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, February 22nd, 2010 be approved. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

5.0

Unfinished Business – Nil

6.0

Financial Reports – Nil

7.0

Miscellaneous Correspondence 7.1

March 8th, 2010

The Miscellaneous Correspondence for the period ending March 8th, 2010 was presented to Council for information.

Regular Council Meeting

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Motion No.: 10.80 Moved by Councillor Dwayne Hill THAT the Miscellaneous Correspondence for the period ending March 8th, 2010 be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 10.81 Moved by Councillor Rick Howard the minutes/reports of Town represented Boards/Committees as listed below and presented at the March 8th, 2010 Council Meeting be received for information:  SouthGrow’s Three–Year Strategic Business Plan (full issue available @ office)  Vulcan Golf & Country Club Executive Meeting Minutes – January 18, 2010  Vulcan Area Public & Petroleum Association Meeting – Draft Minutes – January 21, 2010



Councillor John Seaman verbal report: o o



Councillor Rick Howard verbal report: o o



ACE Meeting BVI Meeting Main Street Revitalization Meeting

Councillor Trish Standing verbal report: o

March 8th, 2010

Clean Technologies Symposium SouthgrowN Sustainability Conference

Councillor Dwayne Hill verbal report: o o o



ACE Meeting Recreation Board Meeting

Chamber of Commerce Meeting Regular Council Meeting

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Mayor Tom Grant verbal report: o o o

In favour Mayor Councillor Councillor Councillor Councillor

Tri-Services Meeting Royal Regional Water Line Meeting Mayors and Reeves Meeting Against

-

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

9.0 10.0

Bylaws – Nil New Business 10.1

Granum Canada Day and Parade The Granum Canada Day Committee is hosting the Town of Granum’s Canada Day and Parade on Thursday, July 1, 2010. An invitation is extended to have the Town of Vulcan represented in the parade. Motion No.: 10.82 Moved by Councillor Dwayne Hill THAT the invitation received from the Town of Granum for their Canada Day Parade on July 1, 2010 be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.2

2010 Community Planning Association of Alberta Conference The 2010 Community Planning Association of Alberta Conference is being held from April 12th to April 14th in Red Deer.

March 8th, 2010

Regular Council Meeting

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Motion No.: 10.83 Moved by Councillor Rick Howard THAT the documentation received on the Community Planning Association of Alberta Conference being held from April 12th to April 14th in Red Deer be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.3

Federal Gas Tax Fund The Memorandum of Understanding dated June 30, 2005 in regards to the “New Deal for Cities and Communities” now “Federal Gas Tax Fund” (FGTF) needs to be amended. The previous agreement is extended for another four years, until March 31, 2014. Motion No.: 10.84 Moved by Councillor Dwayne Hill THAT this Council approves the amendment to the agreement in regards to the Federal Gas Tax Fund (FGTF) and that Mayor Thomas Grant be authorized to sign any documents giving effect to this resolution. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.4

2010 Growing Rural Tourism Conference The 2010 Growing Rural Tourism Conference is being held from April 12th to April 14th in Camrose.

March 8th, 2010

Regular Council Meeting

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Motion No.: 10.85 Moved by Councillor Dwayne Hill THAT Council Members wishing to attend the Growing Rural Tourism Conference being held from April 12th to April 14th in Camrose be authorized to do so. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.5

2010 Southern Seminar The 2010 Reynolds, Mirth, Richards & Farmer’s Southern Seminar is being held on Friday, March 26th, 2010 in Airdrie. Motion No.: 10.86 Moved by Councillor Trish Standing THAT any Council Members wishing to attend the 2010 Southern Seminar being held on March 26th, 2010 in Airdrie be authorized to do so. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.6

Swimming Pool Boiler Mr. Robert Malinowski, Safety Codes Officer for Alberta Boilers Safety reported that the hot water tank at the pool needs to be inspected prior to being put back in service. This over 30 year old tank is in need of repair. A visual inspection reveals important deterioration by corrosion.

March 8th, 2010

Regular Council Meeting

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Motion No.: 10.87 Moved by Councillor Dwayne Hill THAT this Council approves the purchase of a new hot water reservoir for the pool to be installed prior to the 2010 seasonal pool opening or if possible prior to the 2010 seasonal pool opening install a 4 boiler system to be purchased through a tendering process; THAT the cost for the hot water reservoir only, to be allocated from the Contingency Operation Reserve; THAT if we proceed with the 4 boilers system the cost be allocated from the MSI Capital Funding. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.7

Integrated Community Sustainability Plan Under the “New Deal for Cities and Communities� Agreement it is required that municipalities provide an Integrated Community Sustainability Plan. Motion No.: 10.88 Moved by Councillor John Seaman THAT this Council approves the Integrated Community Sustainability Plan as submitted and amended. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.8

Rezoning Request for 308 Centre Street An application for a land use bylaw amendment was received requesting to rezone the property located at 308 Centre Street.

March 8th, 2010

Regular Council Meeting

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Motion No.: 10.89 Moved by Councillor Dwayne Hill THAT this Council agrees that the process to re-zone the property located at 308 Centre Street from C-1(Retail Commercial) to R-1 (Residential) be initiated. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.9

Alberta Elected Officials Education Program The Elected Officials Education Program is extending an invitation for the course on ETHICS at the 2010 AAMDC Convention on March 15th, 2010 in Edmonton. Motion No.: 10.90 Moved by Councillor Trish Standing THAT the documentation received on the Alberta Elected Officials Education Program being held on March 15th, 2010 in Edmonton be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.10

Snow Removal on Breezeway Walking Path Mrs. Roberta Meehan sent a letter to the Town requesting snow removal on the walking path between 3rd and 4th Street North and between Chinook Drive and 5th Avenue North. Motion No.: 10.91 Moved by Councillor Dwayne Hill THAT Mrs. Meehan’s request for snow removal on the walking path between 3rd and 4th Street North and between Chinook Drive and 5th Avenue North be referred to Administration for consideration and response.

March 8th, 2010

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.11 Lodge Hall Request Mr. Eric McKay, from the Lodge Hall Society requested Town’s permission to install two poles on 3rd Avenue South’s boulevard to hold the eaves trough. Motion No.: 10.92 Moved by Councillor Trish Standing THAT this Council grants permission to the Lodge Hall Society to install two poles on 3rd Avenue South’s boulevard to hold the eaves trough. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

11.0

Question Period

March 8th, 2010

Question:

Councillor Trish Standing inquired into the status of the airport runway lights?

Response:

Mayor Tom Grant indicated that the Airport Commission is in the process of having the lights repaired and a NOTAM has been put on while this situation is being resolved.

Question:

CAO Alcide Cloutier asked for Council members to participate at the Town’s booth at the VIP Technology Showcase 2010 on March 18th, 2010.

Response:

Mayor Tom Grant, Councillor John Seaman and Councillor Trish Standing will be able to give some time. Councillor Dwayne Hill will check his schedule and let us know.

Regular Council Meeting

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Question:

CAO Alcide Cloutier asked Council to set a date for the Capital Budget Meeting.

Response:

Council agreed to meet on Monday, March 15th, at 7:00 pm.

Question:

CAO Alcide Cloutier gave an update on the new water license.

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • • •

Chief Administrative Officer Development Officer Public Works Tourism Coordinator Peace Officer

Motion No.: 10.93 Moved by Councillor Rick Howard THAT this Council receives management reports for the period ending March 8th, 2010 for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

14.0

In-Camera 14.1 Royal Regional Water Line Motion No.: 10.94 Moved by Councillor Dwayne Hill THAT Council move in-camera at 9:32 p.m.

In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

th

March 8 , 2010

Regular Council Meeting

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Motion No.: 10.95 Moved by Councillor Rick Howard THAT Council move out-of-camera at 10:04 p.m. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

15.0

Adjournment The meeting adjourned at 10:05 p.m. ____________________________ Thomas Grant Mayor ________________________________

Alcide Cloutier Chief Administrative Officer

March 8th, 2010

Regular Council Meeting

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