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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, NOVEMBER 9, 2009 PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

ABSENT:

Nil

PUBLIC HEARING –

Bylaw No. 1377-09

-

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman Alcide Cloutier Tracey Cowpar

The Public Hearing was called to order at 7:00 p.m. Mr. Doug Day questioned if modular homes can be built any where in Whispering Greens Subdivision. Mayor Grant answered that yes if the homeowners association’s bylaw allows. Mr. Adrian Kuypers requested Council to force the developer to address all of the deficiencies and have the Whispering Greens Phase 1 and 2 streets transferred to the Town. The public hearing was closed at 7:18 p.m. CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:19 p.m. 1.0

OPEN SESSION FOR PUBLIC – Nil

2.0

Delegations – Nil

3.0

Additions to the Agenda Motion No.: 09.432 Moved by Councillor Rick Howard THAT the following items be added to the agenda: 3.1 3.2 3.3 -

November 9, 2009

10.6 10.7 14.2

Renewable Power Support Janitorial Contract Whispering Greens Street Maintenance Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes of October 26, 2009 The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on October 26, 2009 were presented to Council. Motion No.: 09.433 Moved by Councillor Trish Standing THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, October 26, 2009 be approved. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

14.2

Organizational Meeting Minutes of October 26, 2009 The Minutes of the Organizational Meeting of Council, held in the Town of Vulcan Council Chamber on October 26, 2009 were presented to Council. Motion No.: 09.434 Moved by Councillor Harold Lewis THAT the Minutes of the Organizational Meeting held in the Town of Vulcan Council Chamber on Monday, October 26, 2009 be approved as circulated, and read by each member of Council.

November 9, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

5.0

Unfinished Business – Nil

6.0

Financial Reports - Nil

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending November 9, 2009 was presented to Council for information. Motion No.: 09.435 Moved by Councillor Dwayne Hill THAT Lot 19, Block 47, Plan 0012399 not be available for vehicle traffic as of the end of 2009. Motion No.: 09.436 Moved by Councillor John Seaman THAT the main motion be amended to read as follows: THAT Lot described as Lot 19, Block 47, Plan 0012399 commonly known as the West Entrance to Allen Subdivision not be available for vehicle traffic as of the end of 2009. In favour Mayor Councillor Councillor Councillor Councillor Councillor

-

Tom Grant Roy Elmer Harold Lewis Trish Standing Rick Howard John Seaman

Against Councillor

- Dwayne Hill

CARRIED The main Motion Number 09.435 is defeated. November 9, 2009

Regular Council Meeting

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Motion No.: 09.437 Moved by Councillor Dwayne Hill THAT the Miscellaneous Correspondence for the period ending November 9, 2009 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 09.438 Moved by Councillor Rick Howard THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the November 9, 2009 Council Meeting be received for information:  Councillor Harold Lewis verbal report: Council was presented with the 2010 Library Budget  Councillor Roy Elmer verbal report: o o In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

AUMA Conference was informative and well attended Council members gave suggestions for next year’s conference Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

November 9, 2009

Regular Council Meeting

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9.0

Bylaws 9.1

Bylaw No. 1377-09 Modular Home Foundations Bylaw 1377-09 was given first reading on October 13, 2009 amending LUB 1333-05 to incorporate a section for modular home foundations and a public hearing was advertised for November 9, 2009. Motion No.: 09.439 Moved by Councillor Dwayne Hill THAT Bylaw No. 1377-09 be given second reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

Motion No.: 09.440 Moved by Councillor Trish Standing THAT Bylaw No. 1377-09 be given third and final reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.0

New Business 10.1

Moonlight Madness Road Closure On November 27, 2009 the Chamber of Commerce will host their 27th Annual Customer Appreciation and Moonlight Madness Night.

November 9, 2009

Regular Council Meeting

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Motion No.: 09.441 Moved by Councillor Harold Lewis THAT this Council authorizes the Town to provide assistance with road closures and the moving of barricades as requested by the Moonlight Madness Committee. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.2

27th Annual Customer Appreciation and Moonlight Madness Night On November 27, 2009 the Chamber of Commerce will host their 27th Annual Customer Appreciation and Moonlight Madness Night. Motion No.: 09.442 Moved by Councillor Dwayne Hill THAT this Council approves a 1/6 page ad in the amount of $264.00 to be published in the Chamber of Commerce Moonlight Madness Flyer. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.3

Holiday Train The CPR announced that the Holiday Train will be in Vulcan on December 11th, 2009.

November 9, 2009

Regular Council Meeting

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Motion No.: 09.443 Moved by Councillor Rick Howard THAT this Council approve a donation of $2,000.00 to the Vulcan Food Bank and agree to participate in the CPR Holiday Train visit to Vulcan to be allocated from the Contingency Reserve; THAT a road closure for the CPR Holiday Train event in 2nd Street South area be authorized. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.4

Snow Removal Policy PU-9 The current snow removal policy is dated January 13, 2003 and needs to be reviewed. Motion No.: 09.444 Moved by Councillor Trish Standing THAT this item be deferred to the next Council meeting. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.5

Alberta Shock Trauma Air Rescue Society (STARS) STARS is pleased to announce the publication of their official 25th Anniversary Legacy Publication: STARS – 25 Years of Care in the Air.

November 9, 2009

Regular Council Meeting

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Motion No.: 09.445 Moved by Councillor Dwayne Hill THAT STARS request for an ad in the “Care in the Air” publication be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

Motion No.: 09.446 Moved by Councillor Harold Lewis THAT a donation of $1,000.00 be made to the Alberta Shock Trauma Air Rescue Society (STARS) in lieu of an advertisement in the publication “STARS – 25 Years of Care in the Air”; THAT funding be allocated from the Contingency Reserve. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.6

Renewable Power Support The City of Lethbridge and the Town of Peace River adopted a resolution encouraging the Provincial Government to initiate a renewable power expert panel. Motion No.: 09.447 Moved by Councillor Trish Standing THAT a letter be sent to the Provincial Government encouraging them to initiate a renewable power expert panel and a subsequent renewable power consultation with Albertans.

November 9, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

10.7

Janitorial Contract The Janitorial Contract expires on December 31, 2009 and the current contractor is not interested in renewing the contract. Motion No.: 09.448 Moved by Councillor Dwayne THAT the Chief Administrative Officer be directed to negotiate and award the contract for Janitorial Services with Karen Vissers until December 31, 2010. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

11.0

Question Period Question:

Councillor Roy Elmer indicated that there are a few potholes on 4th Street along Memorial Park and asked if the patching program is still on?

Response:

CAO stated that it was on going and will look into the holes mentioned above.

Question:

Councillor Roy Elmer asked if the street in front of the Post Office had been fixed.

Response:

CAO stated that it was fixed today.

November 9, 2009

Regular Council Meeting

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Question:

Councillor Dwayne Hill expressed concerns about the drainage on Memorial Avenue at the Arena entrance.

Response:

Mayor Grant indicated that this problem should be solved with the current work that is being done.

Question:

Councillor Dwayne Hill questioned if the burnt out street lights were being looked after.

Response:

CAO will look into this.

Question:

Councillor John Seaman asked if the access to the CRC parking lot along the arena will be paved?

Response:

CAO indicated that it won’t be done because of lack of budget.

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • •

Chief Administrative Officer – (verbal) Development Officer Public Works Tourism Coordinator

Motion No.: 09.449 Moved by Councillor Trish Standing THAT this Council receives management reports for the period ending November 9, 2009 for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

Mayor Grant called for a 5 minute recess at 9:15 pm Meeting reconvened at 9:19 pm November 9, 2009

Regular Council Meeting

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14.0

In-Camera 14.1

Royal Regional Water Commission

14.2

Whispering Greens Street Maintenance Motion No.: 09.450 Moved by Councillor Rick Howard THAT Council move in-camera at 9:20 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

Motion No.: 09.451 Moved by Councillor Dwayne Hill move out-of-camera at 10:22 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Roy Elmer Harold Lewis Trish Standing Dwayne Hill Rick Howard John Seaman CARRIED

15.0

Adjournment The meeting adjourned at 10:29p.m. ____________________________ Thomas Grant Mayor ________________________________

Alcide Cloutier Chief Administrative Officer November 9, 2009

Regular Council Meeting

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