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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON TUESDAY, APRIL 14, 2009

PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill – entered at 9:13 pm Alcide Cloutier Tracey Cowpar

ABSENT:

Councillor

- John Seaman

PUBLIC HEARING – Nil CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 pm. 1.0

OPEN SESSION FOR PUBLIC

2.0

Delegations 2.1

Merlin MacNaughton Mr. MacNaughton entered the meeting at 7:00 pm. Mr. Merlin MacNaughton, Stakeholders Relations Manager for Fortis Alberta gave information on the new automated metering system they are implementing. Mr. MacNaughton left the meeting at 7:16 pm.

2.2

Cody Shearer Mr. Shearer entered the meeting at 7:16 pm. Mr. Cody Shearer, Representative from The Vulcan Main Street Revitalization Committee invited Council to attend their meetings and expressed interest in the style of street lights being considered for Main Street. Mr. Shearer left the meeting at 7:28 pm.

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3.0

Additions to the Agenda Motion No.: 09.129 Moved by Councillor Trish Standing THAT the following items be added to the agenda: 3.1 – Item 10.14 3.2 – Item 10.15 3.3 – Item 10.16 3.4 – Item 14.3 In favour Mayor Councillor Councillor Councillor Councillor

The Alberta Water Conference Private Member’s Bill – Bill 204 Telus Communication Tower Annexation of Land Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes of March 23, 2009. The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on March 23, 2009 were presented to Council. Motion No.: 09.130 Moved by Councillor Rick Howard THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, March 23, 2009 be approved. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

5.0

Unfinished Business - Nil

6.0

Financial Reports - Nil

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7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending April 14, 2009 was presented to Council for information. Motion No.: 09.131 Moved by Councillor Trish Standing THAT the Miscellaneous Correspondence for the period ending April 14, 2009 be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 09.132 Moved by Councillor Harold Lewis THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the April 14, 2009 Council Meeting be received for information:      

Palliser Regional Schools – Highlights of the Board of Trustees Meeting – March 17, 2009 Palliser Regional Schools – Palliser School News – March 19, 2009 Foothills Regional Emergency Services Commission Agenda – March 25, 2009 Foothills Regional Emergency Services Commission Minutes – February 5, 2009 Vulcan and District FCSS Board Meeting Minutes – February 26, 2009 Vulcan and District Chamber of Commerce AGM Agenda – April 9, 2009

 Councillor Trish Standing verbal report:  Chamber of Commerce held their AGM and Councillor Standing is reappointed as President.  Councillor Rick Howard verbal report:  Gave an update on the movie premier - Paramount has full control of the lottery process for the premiere.

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 Councillor Harold Lewis verbal report:  Attended the Waste Commission Meeting and the Fire Chief Association Meeting at which representative from FREMS was in attendance and discussed the communication systems issue. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

9.0

Bylaws - Nil

10.0

New Business 10.1

FCM National Board of Directors Seats The election of FCM’s National Board of Directors will be held on June 7th during the 72nd Annual Conference in Whistler, BC. Motion No.: 09.133 Moved by Councillor Roy Elmer THAT the information on running for a position on the FCM National Board of Directors be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.2

The Seniors Advisory Council The Seniors Advisory Council for Alberta is celebrating the 23rd anniversary of Seniors’ Week in 2009.

Motion No.: 09.134 Moved by Councillor Trish Standing THAT this Council proclaims June 1 to 7, 2009 as Seniors’ Week as requested by the Seniors Advisory Council for Alberta. April 14, 2009

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.3

Policy Number PL-7 - Real Property Reports By its Resolution No. 07.412 Policy No. PL-9 “Compliance Letters” was amended at the November 26, 2007 Regular Council Meeting. This amendment takes precedence over Policy No. PL-7 “Real Property Reports”. The Development Officer is requesting that Policy No. PL-7 “Real Property Reports” be rescinded. Motion No.: 09.135 Moved by Councillor Roy Elmer THAT Policy Number PL-7 “Real Property Reports” be rescinded. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.4

The Vulcan Bodyworks Tinman Annual Triathlon The Vulcan Bodyworks Tinman Annual Triathlon will be held on Saturday June 6th, 2009 from 8:00 am to approximately 5:30 pm. Motion No.: 09.136 Moved by Councillor Harold Lewis THAT this Council approves the road closures as requested by the Vulcan Bodyworks Tinman Group, as follows: 1. Centre Street, from 5th Avenue to Highway 534 (7:00 am to 6:00 pm) 2. Block surrounding the Pool (Centre Street, 1st Street N., 5th & 6th Avenue N) (7:00 am to 6:00 pm) 3. 5th Avenue North between 1st Street North and 4th Street North (11:30 am to 12:30 pm)

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THAT the organizers of this event be authorized to borrow pylons, roadblocks and snow fencing from the Town; THAT the Town Public Works employees be authorized to provide help in setting up. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.5

Sewer Line – Tri Services Building BSEI prepared the Order of Magnitude Construction Budget for Water and Wastewater Services to the proposed Tri-Services Building. Motion No.: 09.137 Moved by Councillor Rick Howard THAT Brisben and Sentis Engineering be mandated to provide a cost estimate to upgrade and extend the wastewater system to allow for the connection to the wastewater system from the Prairie Vista Estates Subdivision. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.6

Project Management in Economic Development Course SouthGrow Regional Initiative is offering the “Model #8: Project Management in Economic Development” course on April 23, 2009. Motion No.: 09.138 Moved by Councillor Roy Elmer THAT any Council members wishing to attend the SouthGrow Regional Initiative “Project Management in Economic Development” course on Thursday, April 23, 2009 in Lethbridge be authorized to do so.

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.7

Formation of Committees Mayor Grant suggested that Council is dealing with a list of issues that may be better dealt with by forming committees. Motion No.: 09.139 Moved by Councillor Trish Standing THAT this Council forms committees and appoints representatives to these committees as following:      

Old Fire Hall Area Use Wireless Internet Senior Housing Low Cost Housing Vulcan Water Commission Water License Group

In favour Mayor Councillor Councillor Councillor Councillor

Mayor Grant & Councillor Lewis Mayor Grant, Councillor Lewis & Councillor Standing Councillor Standing & Councillor Howard Councillor Hill & Councillor Seaman Mayor Grant – Councillor Hill (alternate) Mayor Grant & Councillor Elmer

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.8

ATCO Franchise Fee As per section 5 of the “ELECTRIC DISTRIBUTION SYSTEM FRANCHISE AGREEMENT” the Town may charge a FRANCHISE FEE % on revenue derived from the Distribution Tariff within the existing boundaries of the Town. Motion No.: 09.140 Moved by Councillor Rick Howard THAT this Council approves a 0% Franchise fee on Fortis distribution tariff revenue for 2010, within the Town of Vulcan’s boundaries.

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.9

2009 Alberta Regional Economic Development Conference The 2009 Alberta Regional Economic Development Conference is being held on Tuesday, May 12th, Wednesday, May 13th and Thursday, May 14th at the Coast Edmonton East Hotel in Sherwood Park. Motion No.: 09.141 Moved by Councillor Trish Standing THAT any Council members wishing to attend the 2009 Alberta Regional Economic Development Conference from May 12th – 14th, 2009 in Sherwood Park be authorized to do so. Against

In favour Mayor Councillor Councillor Councillor Councillor

-

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.10 3 Point Hitch Mower Quotes were requested for a 3 point hitch mower. Three quotes were received as follows:  Conaker Equipment Ltd. $3,320.00  Ar-Man $2,400.00  R.A. West International Inc. $2,047.47 The CAO and the Town Foreman recommend accepting the quote from R.A. West International. Motion No.: 09.142 Moved by Councillor Roy Elmer THAT R.A. West International Inc.’s quote in the amount of $2.047.47 for the purchase of a 3 point hitch be accepted; April 14, 2009

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THAT funds for this purchase be allocated from the Contingency Reserve as approved in the 2009 Capital Budget. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.12 Front Mount Deck Mower Tenders were requested for a front mount deck mower. Three tenders were received as follows: Gross Price  R.A. West International Inc. $18,641.00  Farmway Machinery $23,900.00  Deer Country Equipment $27,564.00

Trade In $ 3,847.00 $ 9,500.00 $14,844.00

Net Price $14.794.00 $14,400.00 $12,720.00

The CAO and the Town Foreman recommend accepting the tender from Deer Country Equipment. Motion No.: 09.143 Moved by Councillor Trish Standing THAT Deer Country Equipment’s tender in the amount of $12,720.00 for the purchase of a front mount deck mower be accepted; THAT funds for this purchase be allocated from the Contingency Reserve as approved in the 2009 Capital Budget. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

Councillor Harold Lewis declared a pecuniary interest in Items No.10.11 – Sewer Inspection Camera and No. 10.13 – Sewer Cleaning Machine on the Agenda, since he is an employee of EMCO Corporation, and left his seat and the Council Chamber at 8:26 pm. April 14, 2009

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10.11 Sewer Inspection Camera Sealed quotations were requested for a sewer inspection camera. Three sealed quotes were received as follows:  Image Inspection Services Ltd.  Joe Johnson Equipment  EMCO Corporations

$ 9,000.00 $11.508.00 $14,848.48

The CAO recommend accepting the quote from Image Inspection Services Ltd. Motion No.: 09.144 Moved by Councillor Rick Howard THAT Image Inspection Services Ltd’s quote in the amount of $9,000.00 for the purchase of a sewer inspection camera be accepted; THAT funds for this purchase be allocated from the Contingency Reserve as approved in the 2009 Capital Budget after transferring $500.00 from “deck mower” to “sewer inspection camera”. Against

In favour Mayor Councillor Councillor Councillor

-

Tom Grant Rick Howard Roy Elmer Trish Standing CARRIED

10.13 Sewer Cleaning Machine Quotes were requested for a sewer cleaning machine. Two quotes were received as follows:  EMCO Corporation  Frontier Plumbing and Heating Supply

$2,974.26 $3,000.00

The CAO and the Town Foreman recommend accepting the quote from EMCO Corporation. Motion No.: 09.145 Moved by Councillor Trish Standing THAT EMCO Corporation’s quote in the amount of $2,974.26 for the purchase of a sewer cleaning machine be accepted;

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THAT funds for this purchase be allocated from the Contingency Reserve as approved in the 2009 Capital Budget. In favour Mayor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Roy Elmer Trish Standing CARRIED

Councillor Harold Lewis re-entered his seat and the Council Chamber at 8:36 pm. 10.14 The Alberta Water Conference The Conference Board of Canada is hosting the Alberta Water Conference on May 19th and 20th, at the Hyatt Regency in Calgary. Motion No.: 09.146 Moved by Councillor Trish Standing THAT the information on The Alberta Water Conference being held on Tuesday, May 19th and Wednesday, May 20th, 2009 at the in Calgary be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.15 Private Member’s Bill – Bill 204 Laurie Blakeman, MLA for Edmonton-Centre introduced a Private Member’s bill – Bill 204, “Provincial-Municipal Tax Sharing Act”and is requesting support for this bill. Motion No.: 09.147 Moved by Councillor Harold Lewis THAT the request for support of the Private Member’s Bill – Bill 204, the Provincial-Municipal Tax Sharing Act – in the Alberta Legislature enabling municipalities to access a portion of provincial income tax, introduced by Laurie Blakeman, MLA for Edmonton-Centre be received for information.

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing CARRIED

10.16 Telus Communication Tower Councillor Harold Lewis commented on a complaint received from a rate payer in regards to MPC’s approval of a communication tower on Main Street. 11.0

Question Period Question:

Councillor Roy Elmer inquired into the large hole in the alley behind the Fashion Studio.

Response:

Mayor Tom Grant stated that ATCO was going to fix it.

Question:

Councillor Roy Elmer asked what Cody Shearer does?

Response:

Councillor Rick Howard stated that Cody works for VBDS.

Question:

Councillor Roy Elmer asked about the status of the information he previously requested on solar panels.

Response:

CAO stated that the Development Officer is waiting on a reply from ORRSC.

Councillor Dwayne Hill entered the meeting at 9:13 pm Motion No.: 09.148 Moved by Councillor Roy Elmer THAT this Council initiate an amendment to The Town’s Land Use Bylaw that deals with towers, wind mills and solar panels. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill CARRIED

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Question:

Councillor Harold Lewis inquired about the visual results from the trimming of the trees on Elizabeth Street by the power lines.

Response:

CAO will talk to Fortis about the tree trimming process.

Question:

Councillor Roy Elmer was wondering if the Public Works Crew could check the walking path to see if the tree trimmer’s truck pads are damaging it.

Response:

CAO will inquire on this matter.

Question:

Councillor Dwayne Hill asked about the status of the water meters?

Response:

CAO stated that the Town Foreman has attended a Water and Wastewater Operators Association Conference and obtained information from different suppliers. He will meet with Town Foreman to look at options.

Question:

Councillor Rick Howard inquired into who owned the trailer full of cement chunks in the alley behind the Lodge Hall.

Response:

Mayor Tom Grant stated that the trailer was there while the hall renovations are being done and is not totally blocking the alley.

Question:

Councillor Rick Howard asked about the status of the sidewalks that were damaged when the sewer lines were replaced.

Response:

CAO confirmed that the contractors were still liable under their contract and that the performance bond is still in place.

Question:

Councillor Roy Elmer asked when something would be done with a specific unsightly property within the Town?

Response:

CAO confirmed that action is being taken.

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • •

April 14, 2009

Chief Administrative Officer Development Officer Public Works - Nil Tourism Coordinator

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Motion No.: 09.149 Moved by Councillor Dwayne Hill THAT this Council receives the management reports for the period ending April 14, 2009 for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill CARRIED

14.0

In-Camera 14.1

Offer to Purchase

14.2

Land Acquisition

14.3

Annexation of Land Motion No.: 09.150 Moved by Councillor Rick Howard THAT Council move in-camera at 9:28 pm. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill CARRIED

Motion No.: 09.151 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:55 pm.

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill CARRIED

14.1 Offer to Purchase The Whispering Greens Home Owners Association and 897546 Alberta Ltd. offered to purchase a piece of land in the industrial subdivision being Lot 2, Block 72, Plan 8610505 for the use of RV storage. Motion No.: 09.152 Moved by Councillor Roy Elmer THAT the CAO be directed to draft a development agreement between the Whispering Green’s Home Owners Association, 897546 Alberta Ltd. and the Town of Vulcan for Lot 2, Block 72, Plan 8610505 for the use of RV storage. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard Harold Lewis Roy Elmer Trish Standing Dwayne Hill CARRIED

15.0

Adjournment The meeting adjourned at 10:02 pm.

____________________________ Thomas Grant Mayor

________________________________

Alcide Cloutier Chief Administrative Officer April 14, 2009

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/284-07-april-14-2009-regular-council  

http://www.townofvulcan.ca/bylaws-a-administration/doc_download/284-07-april-14-2009-regular-council-meeting-minutes