Issuu on Google+

MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, MARCH 9, 2009

PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill Alcide Cloutier Tracey Cowpar

ABSENT:

Councillor Councillor

- Harold Lewis - Roy Elmer

PUBLIC HEARING – Nil CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:01 pm. 1.0

OPEN SESSION FOR PUBLIC

2.0

Delegations 2.1

Heather Hazen Ms Heather Hazen did not attend the meeting.

3.0

Additions to the Agenda Motion No.: 09.84 Moved by Councillor Dwayne Hill THAT the following items be added to the agenda: 3.1 3.2

14.2 14.3

In favour Mayor Councillor Councillor Councillor Councillor

Wild Rose Internet Eviction Notice Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 1 Initials


4.0

Minutes 4.1

Regular Council Meeting Minutes of February 23, 2009. The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 23, 2009 were presented to Council. Motion No.: 09.85 Moved by Councillor Rick Howard THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, February 23, 2009 be approved. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

5.0

Unfinished Business - Nil

6.0

Financial Reports - Nil

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending March 9, 2009 was presented to Council for information. Motion No.: 09.86 Moved by Councillor Trish Standing THAT the Miscellaneous Correspondence for the period ending March 9, 2009 be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 2 Initials


8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 09.87 Moved by Councillor Dwayne Hill THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the March 9, 2009 Council Meeting be received for information:    

Oldman River Regional Services Commission Meeting Minutes – November 13, 2008 Vulcan and District Recreation Board Meeting Minutes – February 4, 2009 Palliser Regional Schools News Stories – February 20, 2009 Vulcan District Waste Commission – February 25, 2009

 Councillor John Seaman verbal report: - The Vulcan and District Recreation Board had a day workshop to review their policies and bylaws. Recommendation to Council will follow. - Due to very low input from Community Groups, the survey on recreational needs will be re-done.  Councillor Dwayne Hill verbal report: - He attended the last Vulcan District Waste Commission meeting and provided information on the waste to energy project. - There are ongoing discussions with FREMS and everything looks positive.  Councillor Trish Standing verbal report: - The Drug Coalition Group drafted mission and vision statements for the organization and prepared a budget.  Mayor Tom Grant verbal report: - Attended the Southern Alberta Mayors & Reeves meeting. A number of MLA’s were present and EMS transfer was a good part of the discussion.

March 9, 2009

Regular Council Meeting

Page 3 Initials


In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

9.0

Bylaws - Nil

10.0

New Business 10.1

Communities in Bloom Communities in Bloom have requested a storage area for their possessions and equipment. The Town Foreman has indicated that the “Ye Olde Shed” in Memorial Park would be a good option and that he would be willing to move the irrigation equipment out of this building. Council is asked to consider allowing Communities in Bloom to have the use of “Ye Olde Shed” in Memorial Park. Motion No.: 09.88 Moved by Councillor John Seaman THAT this Council authorizes Communities in Bloom to have the use of “Ye Olde Shed” in Memorial Park to store their possessions and equipment. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

10.2

ATCO 2009 Community Symposium ATCO Gas and ATCO Electric in partnership with the Town of Viking and the Town of Trochu are hosting community symposiums. Symposiums will be held in Viking on April 21, 2009 and in Trochu on April 23, 2009.

March 9, 2009

Regular Council Meeting

Page 4 Initials


Motion No.: 09.89 Moved by Councillor Dwayne Hill THAT any members wishing to attend the ATCO 2009 Community Symposium in Viking on April 21, 2009 or Trochu on April 23, 2009 be authorized to do so. Against

In favour Mayor Councillor Councillor Councillor Councillor

-

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

10.3

Dollars to $ense Energy Management Workshop The Office of Energy Efficiency has extended an invitation to attend a Dollars to $ense Energy Management Workshop being offered through the federal ecoENERGY Efficiency Initiative. This session includes four different workshops as follows:    

Energy Master Plan (Calgary) Spot the Energy Savings Opportunities (Edmonton) Energy Monitoring (Edmonton) Energy Efficiency Financing – Private Sector (Calgary)

Motion No.: 09.90 Moved by Councillor Dwayne Hill THAT the Dollars to $ense Energy Management Workshop(s) offered through the federal ecoENERGY Efficiency Initiative be received for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 5 Initials


10.4

Water for Economic Development SouthGrow Regional Initiative has completed its study, “Water for Economic Development in Southern Alberta”. The lead researcher, Lorraine Nicol from the University of Lethbridge, Department of Economics will be presenting the information gathered as part of the assessment study at the Lethbridge Lodge on Thursday, March 19, 2009 from 11:00 am to 1:00 pm. Motion No.: 09.91 Moved by Councillor John Seaman THAT any members wishing to attend the “Water for Economic Development” presentation sponsored by SouthGrow Regional Initiative being held in Lethbridge on Thursday, March 19 be authorized to do so. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

10.5

Signs on Town’s Property Henry Dekort for 1134110 Alberta Ltd.and Warren Vaile for Vaile Engineering were granted a development permit for the installation of 2 signs with, among others, condition to obtain permission from the owner, in this case, the Town of Vulcan. Motion No.: 09.92 Moved by Councillor Trish Standing THAT this Council allows 1134110 Alberta Ltd. and Vaile Engineering and Design to place 2 signs on the Town of Vulcan’s properties along Highway 534 and Highway 23, after locations being reviewed by Alberta transportation. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 6 Initials


11.0

Question Period Question:

Councillor Trish Standing asked if complaints were received in regards to posters on light poles on Centre Street. She suggested that maybe we should look at the possibility of having a central billboard.

Response:

CAO confirmed that no complaints were received.

Question:

Councillor John Seaman questioned if there are any parking restriction on Centre Street.

Response:

Mayor Grant answered that no there are no restrictions.

Question:

Councillor Rick Howard mentioned that cities Calgary & Edmonton received a large grant for affordable housing and asked if Vulcan could apply for this type of grant.

Response:

CAO indicated that this Funding Program was looked at but it is definitely directed toward larger centers with greater needs.

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports: • • • •

Chief Administrative Officer Development Officer Public Works Tourism Coordinator

Motion No.: 09.93 Moved by Councillor Dwayne Hill THAT this Council receives the management reports for the period ending March 9, 2009 for information. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 7 Initials


14.0

In-Camera 14.1

Water Treatment Plant Upgrades

14.2

Wild Rose Internet

14.3

Eviction Notice Motion No.: 09.94 Moved by Councillor Trish Standing THAT Council move in-camera at 7:44 pm. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

Motion No.: 09.95 Moved by Councillor Rick Howard THAT Council move out-of-camera at 8:25 pm. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

March 9, 2009

Regular Council Meeting

Page 8 Initials


14.2

Water Treatment Plant Upgrades Motion No.: 09.96 Moved by Councillor Trish Standing THAT Motion No. 09.69 of February 23, 2009, giving mandate to AECOM to perform a feasibility study for the Water Treatment Plant be and is rescinded. In favour Mayor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Trish Standing Dwayne Hill CARRIED

15.0

Adjournment The meeting adjourned at 8:27 pm.

____________________________ Thomas Grant Mayor

________________________________

Alcide Cloutier Chief Administrative Officer

March 9, 2009

Regular Council Meeting

Page 9 Initials


/280-05-march-9-2009-regular-council-