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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, FEBRUARY 23, 2009

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

PRESENT:

-

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill Alcide Cloutier Tracey Cowpar

ABSENT – Nil

PUBLIC HEARING – No questions or comments were received. CALL TO ORDER: Mayor Tom Grant called the meeting to order at 7:00 pm. 1.0

OPEN SESSION FOR PUBLIC

2.0

Delegations 2.1

Dennis Nowoselsky and Sue MacDonald Mr. Dennis Nowoselsky and Pastor Sue MacDonald entered the meeting at 7:01 pm. Mr. Nowoselsky and Pastor Sue MacDonald pleaded for Council to consider affordable housing programs for the Town of Vulcan. Mr. Nowoselsky and Pastor MacDonald left the meeting at 7:12 pm.

3.0

Additions to the Agenda Motion No.: 09.62 Moved by Councillor Rick Howard THAT the following items be added to the agenda: 3.1 – 10.14 3.2 – 14.02

February 23, 2009

Royal Canadian Legion Letter Eviction Notice

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes of February 9, 2009. The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on February 9, 2009 were presented to Council. Motion No.: 09.63 Moved by Councillor Dwayne Hill THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, February 9, 2009 be approved. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

5.0

Unfinished Business - Nil

6.0

Financial Reports 6.1

Cash Statement Motion No.: 09.64 Moved by Councillor John Seaman THAT the Cash Statement for the period ending January 31, 2009 be received for information.

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending February 23, 2009 was presented to Council for information. Motion No.: 09.65 Moved by Councillor Harold Lewis THAT the Miscellaneous Correspondence for the period ending February 23, 2009 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 09.66 Moved by Councillor Dwayne Hill THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the February 23, 2009 Council Meeting be received for information:  Councillor Harold Lewis verbal report: o the Library Board is pleased with the handling of their mold concerns

February 23, 2009

Regular Council Meeting

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 Councillor Dwayne Hill verbal report: o Waste to Energy update o Fire Chief’s meeting update

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

9.0

Bylaws 9.1

Bylaw 1369-09 – Road Closure 807546 Alberta Limited and 1171338 Alberta Limited are requesting the closure of roads described in the attached draft bylaw. Prior to second and third reading, road closure bylaw need to be advertised, a public hearing held and approved by the Minister of Infrastructure and Transportation. Motion No.: 09.67 Moved by Councillor Dwayne Hill THAT Bylaw No. 1369-09 Road Closure be submitted to the Minister of Infrastructure and Transportation after receiving comments from the utility companies. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

February 23, 2009

Regular Council Meeting

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10.0

New Business 10.1

AUMA Zones Modifications for Elections of Town and Village Directors Alberta Urban Municipalities Association advised that the Board of Directors is proposing to change the dividing line between Towns East and Towns West to Highway 2.

Motion No.: 09.68 Moved by Councillor John Seaman THAT Alberta Urban Municipalities Association (AUMA) be advised that this Council has no objections to the proposed zone change for the election of Town and Village Directors to the AUMA Board. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.2

Water Treatment Plant Upgrades AECOM Engineering was requested to provide a quote for the Water Treatment Plant upgrades.

Motion No.: 09.69 Moved by Councillor Dwayne Hill THAT this Council approves AECOM’s proposal and mandate them to perform the feasibility study for the Water Treatment Plant upgrades after applying for funding under the “Water for Life” program. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

February 23, 2009

Regular Council Meeting

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10.3

2009 Street / Drainage Programs Year 1, year 2 and year 3 scheduled projects were completed in 2007 and 2008. These projects were 100% funded under the AMIP, NDCC & SIP Grants. Projects for 2009 need to be submitted to Alberta Infrastructure for funding approval and mandate needs to be given to our engineers to prepare the tender documents. Motion No.: 09.70 Moved by Councillor Rick Howard THAT this Council approves the submission to Alberta Infrastructure, year 4 and 5 infrastructure project shown on the “Town of Vulcan – 10 Year Capital Works Projects” and that construction of a sidewalk extension on Centre Street up to Highway 534 be added to these projects; THAT mandate be given to Brisben & Sentis to prepare the necessary tender documents. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.4

South West Alberta Mayors and Reeves Association Mayors and Reeves Association of South West Alberta is inviting the Town to join this association. At its February 2, 2009 meeting the Committee of the Whole, recommended that Council approve the Mayor’s participation to this association. Motion No.: 09.71 Moved by Councillor Trish Standing THAT this Council approves Mayor Thomas Grant’s participation to the Mayors and Reeves Association of South West Alberta.

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.5

FCSS Board Appointment Ms Linda Joyce’s term as a member at large on the FCSS Board is coming up for renewal. Ms Joyce wishes to have her mandate renewed for another 2 year term. Motion No.: 09.72 Moved by Councillor Harold Lewis THAT this Council approves the renewal of Ms Linda Joyce as a Member at Large on the FCSS Board for a year term starting on January 1, 2009. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.6

Vulcan and District Recreation Board Appointment The Vulcan and District Recreation Board is recommending the appointments of Ms Barbara Moore and Mr. Wayne Shearer to their Board. Motion No.: 09.73 Moved by Councillor Roy Elmer THAT this Council approves the appointments of Ms Barbara Moore and Mr. Wayne Shearer to the Vulcan and District Recreation Board, terms being as per Recreation Board Policy.

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.7

VMMP Shed and Picnic Table Rental Policy PU-14 The Vulcan and District Recreation Board Director is recommending modification to Section 7 of Policy PU-14. The current Section 7 of Policy PU-14 reads as follows: “The VMMP shed is to be rented out for use at $50.00 per event with a $200.00 refundable deposit” and; “The picnic tables are free for use by anyone in the County with a $200.00 refundable deposit”. Motion No.: 09.74 Moved by Councillor Harold Lewis THAT Policy PU-14 “VMMP Shed and Picnic Tables” be amended as follows: Title: Change from “VMMP Shed and Picnic Tables” to “Lewis Ware Spock Pavilion” Section 7 to read: The Lewis Ware Spock Pavilion is to be rented out for use at $50.00 per day for a maximum of 5 days and with a $200.00 refundable deposit. When and if available, the picnic tables are free for use by anyone renting the facility. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

February 23, 2009

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill

CARRIED

Regular Council Meeting

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10.8

Star Trek Theme Licensing CBS is the owner of Star Trek copyright. It is suggested that the Town obtain a license from the copyright holder to use the “Star Trek” trademark. The annual licensing cost is $5,000.00. Royalty fees equivalent of 12% of the retail price on “Star Trek” merchandise manufactured by the Town shall be paid to the copyright holder. Motion No.: 09.75 Moved by Councillor Rick Howard THAT this Council requests CBS to license the Town for the use of the “Star Trek” trademark. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.9

Vulcan and District Emergency Services Society At its February 12, 2009 meeting the EMS Board requested that each Municipality Member of the Vulcan and District Emergency Services Society be asked to pass a resolution in favour of joining the Foothills Regional Emergency Medical Services (FREMS). Motion No.: 09.76 Moved by Councillor Trish Standing THAT the Vulcan and District Emergency Services Society be advised that the Town of Vulcan is in favour of joining the Foothills Regional Emergency Medical Services (FREMS).

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.10 Celebrate Canada 2009 Heritage Canada as a program to fund “Celebrate Canada 2009” Our Tourism Department in partnership with Vulcan & District Recreation Board is planning activities to Celebrate Canada Day this year. Motion No.: 09.77 Moved by Councillor Roy Elmer THAT this Council approves a Funding Application under “Celebrate Canada” 2009 program to organize activities on Canada Day 2009. In favour Mayor Councillor Councillor Councillor Councillor Councillor

-

Tom Grant Rick Howard John Seaman Roy Elmer Trish Standing Dwayne Hill

Against Councillor

- Harold Lewis

CARRIED 10.11 VBDS – Technology Showcase The Vulcan Business Development Society is presenting the “Vulcan Innovative Project Technology Showcase 2009”. Motion No.: 09.78 Moved by Councillor John Seaman THAT this Council authorizes the set up of a display at the Vulcan Innovation Project Technology Showcase 2009 event to be held at the Vulcan Cultural and Recreational Centre on March 5, 2009.

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.12 FCM’s 72nd Annual Conference Registration The Federation of Canadian Municipalities (FCM) 2009 72nd Annual Conference and Municipal Expo will take place June 5th – 8th, 2009 in Whistler. Motion No.: 09.79 Moved by Councillor Dwayne Hill THAT this Council authorizes registration to the Federation of Canadian Municipalities (FCM) 2009 72nd Annual Conference and Municipal Expo taking place from June 5th – 8th, 2009 in Whistler, for any members who wish to attend. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.13 VBDS Bylaw Amendment At its last meeting the Vulcan Business Development Society Board of Directors discussed modifications to the society’s bylaw. Motion No.: 09.80 Moved by Councillor Harold Lewis THAT this Council approves the proposed changes to the Vulcan Business Development Society Bylaw – Sections 7.2 and 4.1 as presented.

February 23, 2009

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

10.14 Royal Canadian Legion The Royal Canadian Legion is hosting a District Rally on April 4, 2009 and are requesting Town representatives to attend the opening ceremony. Motion No.: 09.81 Moved by Councillor Roy Elmer THAT a member of Council attends the opening ceremony of the Royal Canadian Legion District Rally on April 4, 2009. Against

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

-

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

11.0

Question Period Question:

Councillor Dwayne Hill expressed concerns about snow covering some fire hydrants.

Response:

Nil

Question:

Councillor Trish Standing commented about an area on Centre Street where snow banks cause parked vehicles to be partially on the driving lane.

Response:

Nil

February 23, 2009

Regular Council Meeting

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12.0

Notice of Motion – Nil

13.0

Management Reports – Nil

14.0

In-Camera 14.1

Alberta Environment

14.2

Eviction Notice Motion No.: 09.82 Moved by Councillor John Seaman THAT Council move in-camera at 8:40 pm. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

Motion No.: 09.83 Moved by Councillor Trish Standing THAT Council move out-of-camera at 9:40 pm. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Tom Grant Rick Howard John Seaman Roy Elmer Harold Lewis Trish Standing Dwayne Hill CARRIED

February 23, 2009

Regular Council Meeting

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15.0

Adjournment The meeting adjourned at 9:43 pm.

____________________________ Thomas Grant Mayor

________________________________

Alcide Cloutier Chief Administrative Officer

February 23, 2009

Regular Council Meeting

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/279-04-february-23-2009-regular-coun  

http://www.townofvulcan.ca/bylaws-a-administration/doc_download/279-04-february-23-2009-regular-council-meeting-minutes

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