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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON TUESDAY, OCTOBER 9th, 2012 PRESENT:

Mayor Councillor Councillor Councillor Councillor Councillor Development Officer / EDO Recording Secretary

-

ABSENT:

Deputy Mayor Chief Administrative Officer

- John Seaman - Alcide Cloutier

CALL TO ORDER:

Mayor Howard Dirks called the meeting to order at 7:00 p.m.

1.0

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill Jeff Johnstone Tracey Cowpar

OPEN SESSION FOR PUBLIC 1.1

Ron Forhmzway Mr. Ron Forhmzway entered the meeting at 7:00 p.m. Mr. Forhmzway informed Council that he had sent a letter to the Vulcan Advocate in support for Council remuneration to include an annual increase. Mr. Ron Forhmzway exited the meeting at 7:01 p.m.

2.0

Delegations – Nil

3.0

Additions to the Agenda Motion No.: 12.367 Moved by Councillor Dwayne Hill THAT the agenda governing this meeting be adopted with the following addition(s): 3.1

October 9th, 2012

Black Friday – as Item 10.3

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on September 24th, 2012 were presented to Council. Motion No.: 12.368 Moved by Councillor Doug Day THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, September 24th, 2012 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

5.0

Unfinished Business – Nil

6.0

Financial Reports – Nil

7.0

Miscellaneous Correspondence 7.1

October 9th, 2012

The Miscellaneous Correspondence for the period ending October 9th, 2012 was presented to Council for information.

Regular Council Meeting

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Motion No.: 12.369 Moved by Councillor Paul Taylor THAT Miscellaneous Correspondence for the period ending October 9th, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.370 Moved by Councillor Dwayne Hill THAT a request for the Expression of Interest letter of September 5th, 2012 be discussed “In Camera”. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 12.371 Moved by Councillor Dwayne Hill THAT the verbal reports of Town represented Boards/Committees as listed below and presented at the October 9th, 2012 Council Meeting be received for information:  No written minutes or reports were submitted

October 9th, 2012

Regular Council Meeting

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Verbal Reports: 

Councillor Harold Lewis verbal report: o Waste Commission Meeting o SAEWA Meeting

Mayor Howard Dirks verbal report: o AUMA Convention o Twin Valley Regional Water Services Commission Meeting o Tourism Meeting

9.0

Councillor Paul Taylor verbal report: o AUMA Convention o SAEWA Meeting Councillor Judy Sanderson verbal report: o Tourism Meeting o FCSS Meeting o VBIT Meeting

Bylaws 9.1

Bylaw Number 1086B-12 Amendment to Utility Bylaw Bylaw No.1086B-12 was given 1st and 2nd reading at the September 24th, 2012 regular Council meeting. Introduction for the 3rd reading was not unanimous so the 3rd reading was considered at the current meeting. Motion No.: 12.372 Moved by Councillor Judy Sanderson THAT Bylaw No. 1086B - 12 be given third and final reading. In favour Mayor Councillor Councillor Councillor Councillor

-

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor

Against Councillor

- Dwayne Hill

CARRIED

October 9th, 2012

Regular Council Meeting

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9.2

Bylaw Number 1408-12 Amendment to Land Use Bylaw At the last meeting Council gave 1st reading of Bylaw 1408-12 to change the zoning for the property described as Plan 0012399, Block 47, Lot 19 PUL from no designation to “Direct Control” P-2 and to “Residential” R-1. Council also set the hearing date for October 22nd, 2012. The advertising of this public hearing could not be done in a time frame to allow for this public hearing to be October 22nd, 2012 and it needs to be changed to November 12th, 2012. Motion No.: 12.373 Moved by Councillor Dwayne Hill THAT the date for the Public Hearing for Bylaw No. 1408-12 previously set be rescheduled for November 12th, 2012 at 7:00 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

10.0

New Business 10.1

Seniors’ Falls Prevention Month The Alberta Centre for Injury Control and Research is launching once again the Seniors’ Falls Prevention Month. The 2012 Program is entitled “Finding Balance”. Council is asked to proclaim November as Seniors’ Falls Prevention Month. Motion No.: 12.374 Moved by Councillor Judy Sanderson THAT the month of November be proclaimed “Seniors’ Falls Prevention Month”.

October 9th, 2012

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

10.2

The Queen’s Diamond Jubilee Award Nominations The Federation of Canadian Municipalities is launching a second round of nominations for the Queen’s Diamond Jubilee Award. Motion No.: 12.375 Moved by Councillor Judy Sanderson THAT this Council nominates Marian Fisher as the recipient of the Queen’s Diamond Jubilee Award. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

10.3

Black Friday Local businesses in the Town of Vulcan are planning a one day shopping event called “Black Friday” scheduled for November 23rd, 2012 to promote shopping locally. Motion No.: 12.376 Moved by Councillor Dwayne Hill THAT this Council donates $5,000.00 to assist in covering advertising expenses with local businesses to promote Black Friday being held on November 23rd, 2012; THAT the funds be allocated from the Contingency Reserve.

October 9th, 2012

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

11.0

Question Period

October 9th, 2012

Question:

Councillor Harold Lewis brought into question the installation of the sidewalk wheel chair ramp located at the Southwest corner of 2nd Avenue and 1st Street South.

Response:

Councillor Dwayne Hill confirmed that it is not finished but the design does provide a slope. Mayor Howard Dirks requested to confirm.

Question:

Councillor Doug Day asked if there are any plans to replace the sidewalk by the outdoor postal boxes on the Southeast corner of 2nd Street and 2nd Avenue South.

Response:

D.O. stated that the sidewalk is on the schedule for the 2013 sidewalk replacement program that will also include the area where the outdoor postal boxes are located.

Question:

Councillor Judy Sanderson asked who is looking after the Twitter and LinkedIn sites for the Town?

Response:

D.O. stated that Lyle Magnuson and Teresa Smith are monitoring the sites.

Question:

Councillor Doug Day asked if Phase 3 of Whispering Greens will be included in the Town’s snow removal this winter.

Response:

D.O. stated that he is waiting for the final acceptance letter that the Developer needs to request in order for the Town to take over this phase of the subdivision.

Question:

Councillor Harold Lewis asked if the new LED sign will be strictly for Town use?

Response:

D.O. stated that the proposed sign will be offered to all for local advertising, event scheduling and promotions. Regular Council Meeting

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Question:

Councillor Dwayne Hill has noticed that some street lights within the Town are burnt out. He asked if Public Works and Fortis could rectify this problem.

Response:

D.O. made a note to contact Public Works to contact Fortis to investigate.

12.0

Notice of Motion – Nil

13.0

Management Reports 13.1

Council was presented with the following Management Reports:     

Chief Administrative Officer – Nil Development Officer Public Works – Nil Bylaw Officer Fire Chief – Nil

Motion No.: 12.377 Moved by Councillor Judy Sanderson THAT this Council receives the monthly Management Reports for the period ending October 9th, 2012 for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

14.0

In Camera 14.1

The SAEWA Letter Request for Expression of Interest Motion No.: 12.378 Moved by Councillor Judy Sanderson THAT Council move in-camera at 7:44 p.m.

October 9th, 2012

Regular Council Meeting

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.379 Moved by Councillor Harold Lewis THAT Council move out-of-camera at 8:36 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

14.1

The SAEWA Letter Request for Expression of Interest Motion No.: 12.380 Moved by Councillor Harold Lewis THAT a letter be submitted to the Vulcan District Waste Commission supporting the new Southern Alberta Energy from Waste Alliance and that a request for the facility be located closer to the Town of Vulcan, but supporting their endeavors. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Harold Lewis Doug Day Judy Sanderson Paul Taylor Dwayne Hill CARRIED

October 9th, 2012

Regular Council Meeting

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15.0

Adjournment The meeting adjourned at 8:38 p.m.

____________________________ Howard Dirks Mayor

____________________________ Alcide Cloutier Chief Administrative Officer

October 9th, 2012

Regular Council Meeting

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October 9, 2012 Regular Council Meeting Minutes