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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, AUGUST 27th, 2012 PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

-

ABSENT:

Councillor

- Judy Sanderson

CALL TO ORDER:

Mayor Howard Dirks called the meeting to order at 7:00 p.m.

1.0

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill Alcide Cloutier Tracey Cowpar

OPEN SESSION FOR PUBLIC 1.1

Mr. Joe Brophy entered the meeting at 7:00 p.m. Mr. Brophy expressed his concerns with the 2012 Property Assessment Notice. Mr. Brophy exited the meeting at 7:11 p.m.

1.2

Mr. Ron Forhmzway entered the meeting at 7:11 p.m. Mr. Forhmzway asked if Council has the authority to increase their remuneration and asked when the last increase was. Mr. Ron Forhmzway exited the meeting at 7:13 p.m.

2.0

Delegations 2.1

Ms Lori Miller and Ms Denise Florian – Service for Seniors Ms Miller and Ms Florian entered the meeting at 7:14 p.m. Ms Miller and Ms Florian made a presentation to Council on a program for seniors that they wish to implement in Vulcan. Ms Miller and Ms Florian exited the meeting at 7:24 p.m.

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2.2

Mrs Louise Schmidt and Mr. Mike Hameluck – Centennial Committee Mrs Schmidt and Mr. Hameluck entered the meeting at 7:24 p.m. Mrs Schmidt and Mr. Hameluck presented Council with an update on the Centennial Celebration program and budget. Mrs Schmidt and Mr. Hameluck exited the meeting at 7:44 p.m.

2.3

Mr. Jack Nester and Mrs Diana Nester – Business Incentive / Golf Course Access Mr. and Mrs Nester entered the meeting at 7:45 p.m. Mr. and Mrs Nester requested that the Town designated a path for golf carts to the access the golf course from Whispering Greens / Creek area and Mr. Nester also commented on the level of taxes in Vulcan. He requested that Council reduce the taxes by 25%. Mr. and Mrs Nester exited the meeting at 7:57 p.m.

2.4

Mr. Robert Shearer – Licensed Drainage Ditch Mr. Shearer entered the meeting at 7:57 p.m. Mr. Shearer attended the meeting to make comments on the status of the Licensed Drainage Ditch crossing his property. Mr. Shearer was provided with pertinent documents from the Licensed Drainage Ditch file and was invited by Mayor Dirks to come back to Council if he has any comments or questions following the reading of these documents. Mr. Shearer exited the meeting at 8:00 p.m.

3.0

Additions to the Agenda Motion No.: 12.291 Moved by Councillor Doug Day THAT the agenda governing this meeting be adopted with the following addition(s):

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3.1

Heritage Management Plan – as Item 10.11

3.2

Kinette Walking Path Markers – as Item 10.12

3.3

Harold Lewis – Personal Issue – as Item 14.3

In favour Mayor Councillor Councillor Councillor Councillor

-

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor

Against Councillor

- Dwayne Hill

CARRIED 4.0

Minutes 4.1

Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on July 23rd, 2012 were presented to Council. Motion No.: 12.292 Moved by Councillor Harold Lewis THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, July 23rd, 2012 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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5.0

Unfinished Business 5.1

Old Sewage Lagoon Reclamation A plan for the reclamation of the old sewage lagoon was submitted to Alberta Environment. Alberta Environment approved the plan stating that the work shall be completed by December 31st, 2014. Tender documents for this work are being prepared and a Call for Tenders will soon be advertised. BSEI Engineering submitted a scope of work and schedule for the proposed reclamation and redevelopment of the old lagoon site. By its Resolution No. 12.256 this Council approved the Multi-Year Capital Infrastructure Plan which includes $350,000.00 in 2012, for the Sewage Lagoon Reclamation. Motion No.: 12.293 Moved by Councillor Dwayne Hill THAT this Council approves the scope of work and schedule for the proposed reclamation and redevelopment of the old sewage lagoon as August 9th, 2012 BSEI proposal. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

5.2

LED Street Light Project By its Resolution No. 12.267 this Council approved 5 projects to be submitted to Alberta Energy in the scope of the $414,000.00 grant. Projects 2, 3, 4 and 5 were ready to be submitted. These 4 projects were sent to Alberta Energy on July 30th, 2012. The LED Light Project needed to be edited in an application form.

August 27th, 2012

Regular Council Meeting

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Motion No.: 12.294 Moved by Councillor Doug Day THAT this Council receives for information the application forms for the LED Street Lighting Project submitted to Alberta Energy. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

5.3

Off Leash Dog Motion No.: 12.295 Moved by Councillor Doug Day THAT this Council approves the development of an Off-Leash Dog Park as proposed in the Administrative Report dated May 24th, 2012. In favour Mayor Councillor

- Howard Dirks - Doug Day

Against Councillor Councillor Councillor Councillor

-

John Seaman Harold Lewis Paul Taylor Dwayne Hill DEFEATED

6.0

Financial Reports 6.1

Cash Statements Motion No.: 12.296 Moved by Councillor Dwayne Hill THAT the Cash Statement ending July 31st, 2012 be received for information.

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

6.2

YTD Statements and Contingency Reserve Motion No.: 12.297 Moved by Councillor Dwayne Hill THAT the Year to Date Statements and the Contingency Reserve Reports ending July 31st, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.298 Moved by Councillor John Seaman THAT the March 2012 “Prototype Street Lights” in the amount of $7450.00 be removed from the Contingency Reserve. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending August 27th, 2012 was presented to Council for information. Motion No.: 12.299 Moved by Councillor Doug Day THAT Miscellaneous Correspondence for the period ending August 27th, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 12.300 Moved by Councillor Paul Taylor THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the August 27th, 2012 Council Meeting be received for information:  Vulcan Business Development Society Board Meeting Minutes – June 21, 2012  Twin Valley Regional Water Services Commission Meeting Minutes – August 13, 2012  Councillor Harold Lewis verbal report: o Fire Chiefs Meeting  Councillor Dwayne Hill verbal report: o Physician Retention and Recruitment Activities

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

9.0

Bylaws 9.1

Bylaw No. 1361-08-A Bylaw No.1361-08 was adopted in April 2008. This bylaw omitted to repeal previous Bylaw No. 1337-06 to the same effect. Motion No.: 12.301 Moved by Councillor Paul Taylor THAT Bylaw No. 1361-08-A be given first reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.302 Moved by Councillor John Seaman THAT Bylaw No. 1361-08-A be given second reading.

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In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.303 Moved by Councillor Dwayne Hill THAT Bylaw No. 1361-08-A be introduced for third reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

Motion No.: 12.304 Moved by Councillor Doug Day THAT Bylaw No. 1361-08-A be given third and final reading. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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10.0

New Business 10.1

Tourism Society Appointment – Councillor Day’s Resignation Councillor Doug Day resigned as the Town of Vulcan Representative to the Tourism Society. Motion No.: 12.305 Moved by Councillor Harold Lewis THAT Councillor Doug Day’s resignation as the Town of Vulcan Representative to the Tourism Society be accepted. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.2

Appointment to the Tourism Society Councillor Doug Day resigned as the Town’s Representative to the Tourist Society. Council is to appoint a Representative to this Society to replace Councillor Day. Motion No.: 12.306 Moved by Councillor Dwayne Hill THAT Mayor Howard Dirks is ex-officio Town Representative on any Town’s Committees and that in that capacity he be the appointee to the Tourism Society. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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10.3

Fire Service Agreement Ratification A Fire/Emergency Vehicles and Equipment Agreement with Vulcan County was signed on June 20th, 2012. Motion No.: 12.307 Moved by Councillor Harold Lewis THAT the Agreement with Vulcan County in regards to the use of Fire/Emergency Vehicles and Equipment be approved; THAT a notice be provided that the agreement is to be reviewed yearly. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.4

Community Brand Action Plan Committee Appointment Councillor Judy Sanderson was recommended as a Representative on the Community Brand Action Plan Committee. Motion No.: 12.308 Moved by Councillor John Seaman THAT Councillor Judy Sanderson be officially appointed as a Town Representative to the Community Brand Action Plan Committee. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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10.5

Inspection of the Vulcan Water Treatment Plant Alberta Environment conducted an inspection of the Vulcan Water Treatment Plant on July 25th, 2012. Motion No.: 12.309 Moved by Councillor Dwayne Hill THAT the inspection report of the Vulcan Water Treatment Plant of July 25th, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.6

Alberta Culture Days 2012 The Minister of Culture, Heather Klimchuk and the Minister of Municipal Affairs, Doug Griffiths encourage Municipalities to proclaim the last three days of September as “Alberta Culture Days”. Motion No.: 12.310 Moved by Councillor John Seaman THAT this Council proclaims that September 28th, 29th and 30th, 2012 Alberta Cultural Days. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Paul Taylor CARRIED

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10.7

Creating Rural Connections Conference The Alberta Rural Development Network (ARDN) in partnership with the Canadian Revitalization Foundation (CRRF) and Olds College are hosting the 3rd Annual “Creating Rural Connections Conference and Tradeshow. Motion No.: 12.311 Moved by Councillor Paul Taylor THAT Council authorizes Councillor Doug Day and the Development Officer, Jeff Johnstone to attend the “Creation Rural Communities Conference and Tradeshow” to be held on October 11th to the 13th, 2012 at the Olds College, Olds Alberta. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.8

Vulcan Autoplex RV and Marine Business Incentive Agreement By its Resolution No. 12.292 Administration was directed to schedule a meeting with Vulcan Autoplex RV and Marine to discuss business incentives. As directed a meeting was held on July 30th, 2012. Motion No.: 12.312 Moved by Councillor John Seaman THAT this Council approves the business incentive agreement with Vulcan Autoplex RV and Marine; THAT funds for this incentive to be allocated from the Contingency Reserve.

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In favour Mayor Councillor Councillor Councillor Councillor

-

Howard Dirks John Seaman Doug Day Paul Taylor Dwayne Hill

Against Councillor

- Harold Lewis

CARRIED Councillor Dwayne Hill left his seat at 8:41 p.m. Councillor Dwayne Hill returned to his seat at 8:43 p.m. 10.9

Strategic Action Plan On June 20th and 21st, 2012 Council held a Strategic Action Plan Workshop with Ms Julie Friesen from Alberta Culture and Community Services as a facilitator. Following this workshop Ms Friesen prepared a “Workshop Raw Data Report�. Motion No.: 12.313 Moved by Councillor Doug Day THAT this Council approves the following next steps in regards to the Strategic Action Plan as follows: 1. Council will review and revise if necessary the Strategic Action Plan Raw Data Report, giving special consideration to time lines;

Workshop

2. Council will share the Strategic Action Plan Workshop Report with all staff; 3. Council will adopt the Strategic Action Plan 2012 to 2015; 4. Council will establish quarterly monitoring and review process; 5. Council will share the Strategic Action Plan with the Community at a public information meeting; 6. Council will share the Strategic Action Plan with Vulcan County Council.

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In favour Mayor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor CARRIED

10.10 Wheatland Motel – Waiver of Penalty The owner of the Wheatland Motel is requesting a waiver of the $255.48 penalty on his property tax account. Motion No.: 12.314 Moved by Councillor Doug Day THAT the request made by the owner of the Wheatland Motel to have the tax penalty on his account be waived in the amount of $255.48 be denied. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.11 Heritage Management Plan A survey and inventory of heritage sites has been completed. There has been interest expressed to continue this project to focus on the Heritage Management Plan. The total contribution for the Town of Vulcan would be $6,270.00 in cash and $1,950.00 in kind.

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Motion No.: 12.315 Moved by Councillor John Seaman THAT Item 10.11 Heritage Management Plan be referred to the next Council Meeting. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

10.12 Kinette Walking Path Markers The Vulcan Kinettes agreed to fund the purchase and placement of 5 rock markers on the walking path. Motion No.: 12.316 Moved by Councillor John Seaman THAT this Council approves the walking path markers project as discussed, after location approval by the Development Officer, Bylaw Enforcement Officer and Public Works Foreman. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

11.0

Question Period Comment:

August 27th, 2012

Councillor Dwayne Hill indicated his appreciation for Public Works performance after the last wind storm.

Regular Council Meeting

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Motion No.: 12.317 Moved by Councillor Dwayne Hill THAT Council’s appreciation be expressed to Public Works for their performance in cleaning up after the last wind storm. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

12.0

Notice of Motion – Nil

13.0

Management Reports – Nil

14.0

In Camera 14.1

VBDS Funding

14.2

AgeCare Land Acquisition

14.3

Harold Lewis – Personal Issue Motion No.: 12.318 Moved by Councillor John Seaman THAT Council move in-camera at 8:58 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

Mayor Howard Dirks called for a 5 minute recess at 8:58 p.m. August 27th, 2012

Regular Council Meeting

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Meeting reconvened at 9:03 p.m. Motion No.: 12.319 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 9:45 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

14.1

VBDS Funding On August 3rd, 2012 Vulcan Business Development Society adopted a resolution by which a contribution of $75,000.00 from the Town and the County is requested for 2013. Motion No.: 12.320 Moved by Councillor Harold Lewis THAT a VBDS Board Member and a Manager be invited to attend a meeting with Town Council to discuss appropriate funding. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

August 27th, 2012

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14.2

AgeCare Land Acquisition Motion No.: 12.321 Moved by Councillor Dwayne Hill THAT this Council agrees to provide utilities (water and sewer) on a portion of Mrs Fath’s property on 1st Avenue South and a cash payment with the total (utilities and cash), not exceeding $133,000.00; THAT funds be allocated from the Contingency Reserve; THAT a letter be sent to the AgeCare Group requesting a letter of intent to build this facility. In favour Mayor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks John Seaman Harold Lewis Doug Day Paul Taylor Dwayne Hill CARRIED

15.0

Adjournment The meeting adjourned at 9:53 p.m.

____________________________ Howard Dirks Mayor

____________________________ Alcide Cloutier Chief Administrative Officer

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August 27, 2012 Regular Council Meeting Minutes  

August 27, 2012 Regular Council Meeting Minutes

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