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MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE TOWN OF VULCAN COUNCIL CHAMBER ON MONDAY, JUNE 25th, 2012 PRESENT:

Mayor Deputy Mayor Councillor Councillor Councillor Councillor Councillor Chief Administrative Officer Recording Secretary

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Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor Alcide Cloutier Tracey Cowpar

ABSENT:

Nil

PUBLIC HEARING:

Due to the numbers present a decision was made to move the Public Hearing for the Disposal of Municipal Reserve to the Lodge Hall. Mayor Howard Dirks called the Public Hearing to order at 7:17 p.m. Prior to the meeting the CAO received letters from the following: Sean Carey, President of Kinsmen Club of Vulcan Amber Rhodes Sherry Fernley Murray and Linda Hartung Gary and Patricia Carnduff Donna Fleming Simon and Esther Leung Dick and Brenda Schuler Rev. G. Cranch Lawrence and Brenda Palosky Lynell Davidson Dale and Connie Anger A list of 284 signatures opposing this disposal of Muncipal Reserve was also received. Gavin Scott, Planner from Oldman River Regional Services Commission provided information on this specific park reserve.

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22 rate payers also expressed their opinions on this proposal. All of the speakers were against this project. Mayor Howard Dirks adjourned the Public Hearing at 8:07 p.m. CALL TO ORDER: 1.0

Mayor Howard Dirks called the meeting to order at 8:26 p.m.

OPEN SESSION FOR PUBLIC 1.1

Mr Joe Brophy entered the meeting at 8:26 p.m. Mr Brophy expressed his concerns about the assessments of his properties. Mr Brophy exited the meeting at 8:45 p.m.

1.2

Mr Ron Forhmzway entered the meeting at 8.46 p.m. Mr Forhmzway expressed concerns about the 2012 Assessment Roll. Mr Forhmzway exited the meeting at 8.46 p.m.

1.3

Mr Fred Schneider entered the meeting at 8:47 p.m. Mr Schneider expressed his concerns with the assessments on his properties. Mr Schneider exited the meeting at 8:47 p.m.

2.0

Delegations 2.1

Heaven Can Wait Ms Kim Hessel entered the meeting at 8:48 p.m. Ms Hessel addressed Council about the animal services she provides to the Town of High River. She will provide the town with a draft on the possible agreement and process to deal with the cat issues. Ms Hessel exited the meeting at 8:59 p.m.

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3.0

Additions to the Agenda Motion No.: 12.246 Moved by Councillor Judy Sanderson THAT the agenda governing this meeting be adopted with the following addition(s): 3.1 3.2

Consultant Kyle Greene - Energy Project – as Item 5.2 Land Acquisition – as Item 14.1

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

4.0

Minutes 4.1

Regular Council Meeting Minutes The Minutes of the Regular Meeting of Council, held in the Town of Vulcan Council Chamber on June 11th, 2012 were presented to Council. Motion No.: 12.247 Moved by Councillor Dwayne Hill THAT the Minutes of the Regular Council Meeting held in the Town of Vulcan Council Chamber on Monday, June 11th, 2012 be approved as presented. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

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5.0

Unfinished Business 5.1

Off Leash Dog Park At its last meeting Council requested information on the cost of a chain link fence for the suggested Off Leash Dog Park. Motion No.: 12.248 Moved by Councillor John Seaman THAT the proposal in regards to the off leash dog park as presented by Administration be approved. In favour

Against Mayor Councillor Councillor Councillor Councillor Councillor Councillor

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Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor DEFEATED

5.2

Technology Consultant – Kyle Greene Motion No.: 12.249 Moved by Councillor Dwayne Hill THAT this Council directs Administration to work with Kyle Greene on the projects presented; THAT permission be given to Kyle Greene to contact a non-profit association to move forward with the Town’s project; THAT permission be given to Kyle Greene to proceed with an Expression of Interest to the CAAP Funding Program.

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In favour Councillor Councillor Councillor Councillor Councillor Councillor

-

Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor

Against Mayor

- Howard Dirks

CARRIED Mayor Howard Dirks called for a 2 minute recess at 9:28 p.m. Meeting reconvened at 9:30 p.m. 6.0

Financial Reports 6.1

Cash Statements Motion No.: 12.250 Moved by Councillor Dwayne Hill THAT the Cash Statement ending May 31st, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

6.2

YTD Statements and Contingency Reserve Motion No.: 12.251 Moved by Councillor Doug Day THAT the Year to Date Statements and the Contingency Reserve Reports ending May 31st, 2012 be received for information.

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

7.0

Miscellaneous Correspondence 7.1

The Miscellaneous Correspondence for the period ending June 25th, 2012 was presented to Council for information. Motion No.: 12.252 Moved by Councillor Harold Lewis THAT Miscellaneous Correspondence for the period ending June 25th, 2012 be received for information. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

8.0

Board and Committee Reports 8.1

Presentation of Minutes/verbal reports on various Boards/Committees in which Town Council has an interest. Motion No.: 12.253 Moved by Councillor Doug Day THAT the Minutes/Reports of Town represented Boards/Committees as listed below and presented at the June 25th, 2012 Council Meeting be received for information:

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 Vulcan and District Chamber of Commerce AGM Meeting Minutes May 10th, 2012  Vulcan and District Chamber of Commerce Meeting Minutes May 10th, 2012  Vulcan and District Chamber of Commerce Meeting Agenda June 21st, 2012

In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Councillor Harold Lewis verbal report: o VBDS Meeting

Councillor Doug Day verbal report: o Library Meeting Against

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Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

9.0

Bylaws – Nil

10.0

New Business 10.1

Raw Water Meters The Twin Valley Regional Water Services Commission is planning on charging the Town for raw water used for irrigation. Currently there are three pumps in the “Fish Pond” to provide water for Town’s irrigation, Golf Course irrigation and Hospital irrigation. These lines are not metered. To install battery meters the cost would be in the range of $16,000.00 for each meter. It is suggested that the users be responsible for the cost of installing these meters. Motion No.: 12.254 Moved by Councillor John Seaman THAT the volume of raw water used by the Golf Course, the Hospital and the Town for irrigation purposes be estimated.

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In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

10.2

Vulcan Autoplex RV and Marine – Tax Incentive Mr. Roy Tarnasky, Sales Manager from Vulcan Autoplex RV and Marine is requesting a Tax Incentive. Projected loss of revenue - $46,885.78 over a period of 5 years Motion No.: 12.255 Moved by Councillor Harold Lewis THAT this Council directs Administration to look at alternatives for an incentive for the Vulcan Autoplex RV and Marine rather than it being a tax incentive. In favour Councillor Councillor Councillor Councillor Councillor

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Dwayne Hill John Seaman Harold Lewis Judy Sanderson Paul Taylor

Against Mayor Councillor

- Howard Dirks - Doug Day

CARRIED 10.3

Multi-Year Capital Infrastructure Plan The last Multi-Year Capital Infrastructure Plan (MSI) was submitted in May of 2008. The plan needs to be reviewed and updated.

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Motion No.: 12.256 Moved by Councillor Dwayne Hill THAT this Council approves the Multi-Year Capital Infrastructure Plan to be submitted to Alberta Infrastructure and Transportation. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

11.0

Question Period Question:

Councillor John Seaman requested an update on the water park.

Response:

The CAO confirmed that most of the equipment is working now, we have ordered a other sensors that controls the cannons and we are waiting for these parts.

Question:

Councillor Dwayne Hill stated that there are chunks of trees on the road on 3rd Avenue and 4th Street South.

Response:

CAO confirmed he will have them picked up.

Question:

Councillor Dwayne Hill expressed his appreciation for the patching that was done on 1st Avenue, South of Highway 534.

Response:

CAO will convey the message to Public Works.

12.0

Notice of Motion – Nil

13.0

Management Reports – Nil

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14.0

In Camera 14.1

Land Acquisition

Motion No.: 12.257 Moved by Councillor Dwayne Hill THAT Council move in-camera at 10:03 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

Mayor Howard Dirks called for a 3 minute recess at 10:03 p.m. Meeting reconvened at 10:06 p.m. Motion No.: 12.258 Moved by Councillor Dwayne Hill THAT Council move out-of-camera at 10:21 p.m. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

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14.1

Land Acquisition Motion No.: 12.259 Moved by Councillor John Seaman THAT Administration be directed to look at different options and costs for the location of the supportive living facility. In favour Mayor Councillor Councillor Councillor Councillor Councillor Councillor

Against -

Howard Dirks Dwayne Hill John Seaman Harold Lewis Doug Day Judy Sanderson Paul Taylor CARRIED

15.0

Adjournment The meeting adjourned at 10:21 p.m.

____________________________ Howard Dirks Mayor

____________________________ Alcide Cloutier Chief Administrative Officer

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June 25, 2012 Regular Council Meeting Minutes