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PANEL ORIENTATION


MISSION

To cultivate the arts for the benefit of all Tennesseans and their communities.


Arts Program Staff —  Hal Partlow: Associate Director of Grants —  Vickie McPherson: Arts Programming Administrative Assistant —  Diane Williams: Director of Grants Management —  —  —  —  —  —  —  —  — 

Krishna Adams: Director of Visual Arts, Craft, Media and Design Lee Baird: Director of Literary Arts Ann Brown: Director of Arts Education Dani Brown: Arts Ed Special Projects Coordinator Dana Everts-Boehm: Folklife Program Assistant Bradley Hanson: Director of Folklife Shannon Ford: Director of Community Arts Kim Johnson: Director of Arts Access Jared Morrison: Director of Performing Arts


Funding for the Arts Commission TENNESSEE GENERAL ASSEMBLY NATIONAL ENDOWMENT FOR THE ARTS SPECIALTY LICENSE PLATES US DEPARTMENT OF EDUCATION


Specialty License Plates Support the Arts… “Bolt ‘m to your car”


General Eligibility Requirements 501(C)(3) ORGANIZATION OR ENTITY OF GOVERNMENT (SUCH AS PUBLIC ELEMENTARY OR SECONDARY SCHOOL, A SCHOOL BOARD, A GOVERNMENTAL AGENCY OR A PUBLIC COLLEGE OR UNIVERSITY) TAC STAFF WILL VERIFY ELIGIBILITY


What Can the TAC Fund? —  Projects that involve and promote Tennessee artists. —  Visiting artists conducting master classes. —  Specific aspects of workshops, festivals, and —  —  —  —  — 

conferences. Public performances, productions, and exhibitions produced by the applicant. Exhibitions of art by Tennessee artists and artists from outside Tennessee. Promotion, publicity, and newsletters. Administrative and artistic staff support. Consultancies and residencies for administrative and artistic activities.


What the TAC Cannot Fund: —  Capital improvements (buildings or construction) —  Programs not open to the general public —  “Seed money” —  Elimination of an accumulated deficit —  In-school, curriculum-based projects except under

Arts Education —  Applications for colleges or universities that do not involve community planning and implementation —  Applications to begin, match, add to, or complete any type of endowment campaign or program


Matching Requirements ALL GRANT CATEGORIES THAT ARE REVIEWED BY PANELISTS REQUIRE AT LEAST A ONE-TO-ONE (1:1) DOLLAR MATCH OF COMMISSION FUNDS WITH THE EXCEPTION OF ARTS EDUCATION GRANTS.


Accessibility —  All Commission programs, services, and

facilities are fully accessible to everyone. —  No person on the grounds of race, color,

national origin, disability, age, religion or sex shall be excluded from, participation in, or be denied benefits of, or otherwise be subject to discrimination of services, programs, and employment provided by the Tennessee Arts Commission and its contracting agencies.


Grant Categories Reviewed by Advisory Panels in April ARTS ACCESS ARTS PROJECT SUPPORT RURAL ARTS PROJECT SUPPORT PARTNERSHIP SUPPORT ARTS EDUCATION


Arts Access QUALITY ARTS PROJECT ART PROJECT SUPPORT TO ARTS ORGANIZATIONS THAT SUPPORT UNDERSERVED AND UNDERREPRESENTED PEOPLE WHICH MAY INCLUDE ETHNIC GROUPS*, PEOPLE WITH DISABILITIES, AND PEOPLE AGE 65 YEARS AND OLDER. ($500 - $9,000 GRANT AMOUNT) ART PROJECT SUPPORT TO NON-ARTS ORGANIZATIONS THAT SUPPORT UNDERSERVED AND UNDERREPRESENTED PEOPLE WHICH MAY INCLUDE ETHNIC GROUPS*, PEOPLE WITH DISABILITIES, AND PEOPLE AGE 65 YEARS AND OLDER. ($500 - $7,000 GRANT AMOUNT) *ETHNIC LATINO, PACIFIC STATE’S

GROUPS ARE DEFINED AS BLACK/AFRICAN AMERICAN, HISPANIC/ ASIAN, AMERICAN INDIAN/ALASKAN NATIVE, NATIVE HAWAIIAN/ ISLANDER OR OTHER GROUPS THAT CONSTITUTE LESS THAN THE CURRENT MAJORITY.

ARTS ORGANIZATIONS SERVING A STATEWIDE AUDIENCE MAY APPLY FOR UP TO $10,000. DOLLAR-FOR-DOLLAR MATCH REQUIRED. REQUESTED FUNDS MAY BE IN UP TO TWO BUDGET CATEGORIES.


Arts Project Support (Urban Counties) QUALITY ARTS PROJECTS $500 - $10,000 FOR STATEWIDE ORGANIZATIONS $500 - $9,000 FOR OTHER ARTS ORGANIZATIONS $500 - $7,000 FOR NON-ARTS ORGANIZATIONS DOLLAR-FOR-DOLLAR MATCH REQUIRED REQUESTED FUNDS MAY BE IN UP TO TWO BUDGET CATEGORIES


Rural Arts Project Support I & II (Rural Counties) QUALITY ARTS PROJECTS $500 - $9,000 FOR OTHER ARTS ORGANIZATIONS $500 - $7,000 FOR NON-ARTS ORGANIZATIONS DOLLAR-FOR-DOLLAR MATCH REQUIRED REQUESTED FUNDS MAY BE IN UP TO TWO BUDGET CATEGORIES GROUP I = ARTS ORGANIZATIONS, GROUP II = NON-ARTS


Tennessee Rural and Urban County Designations URBAN

RURAL —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  — 

Bedford Benton Bledsoe Campbell Cannon Carroll Carter Cheatham Chester Claiborne Clay Cocke Coffee Crockett Cumberland Decatur DeKalb Dickson Dyer Fayette Fentress Franklin Gibson Giles Grainger

—  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  — 

Greene Grundy Hamblen Hancock Hardeman Hardin Hawkins Haywood Henderson Henry Hickman Houston Humphreys Jackson Jefferson Johnson Lake Lauderdale Lawrence Lewis Lincoln Loudon Macon Marion Marshall

—  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  —  — 

McMinn McNairy Meigs Monroe Moore Morgan Obion Overton Perry Polk Rhea Roane Robertson Scott Sequatchie Stewart Picket Smith Tipton Trousdale Unicoi Union Van Buren Warren Wayne Weakley White

—  —  —  —  —  —  —  —  — 

Anderson Blount Bradley Davidson Hamilton Knox Madison Maury Montgomery

—  —  —  —  —  —  —  —  — 

Putnam Rutherford Sevier Shelby Sullivan Sumner Washington Williamson Wilson


Partnership Support MAY REQUEST 12% OF OPERATING EXPENSES UP TO $40,000 ELIGIBILITY: FUNDED 3 OF PAST 5 YEARS INDEPENDENT FINANCIAL AUDIT FULL-TIME, YEAR-ROUND STAFF LONG RANGE PLAN REVIEWED BIENNIALLY BY PANEL TAC STAFF VERIFIES ELIGIBILITY


Arts Education Arts education grants support the continuum of indepth to exposure-based arts learning opportunities. Grants are available to individuals, schools, and nonprofit organizations for professional development, teaching artist collaborations, and to serve special student populations. Arts education grant-funded projects take place in schools or community settings for students in Pre-Kindergarten to life-long learners.


Arts360 Arts Integration SUPPORTS WHOLE-SCHOOL ARTS INTEGRATION PROGRAMS IN PK-12 PUBLIC SCHOOLS TO IMPROVE INSTRUCTION AND INCREASE STUDENT OUTCOMES FUNDING REQUEST: $10,000-$25,000


Funds for At-Risk Youth SUPPORTS AFTER-SCHOOL OR SUMMER CAMP ARTS PROGRAMS FOR PK-12 SCHOOLS AND ORGANIZATIONS SERVING CHILDREN CONSIDERED AT-RISK FUNDING REQUEST: $500-$5,000


Arts Education – Community Learning SUPPORTS ARTS EDUCATION PROJECTS IN NON-TRADITIONAL SCHOOL SETTINGS FOR POPULATIONS OF ALL AGES FUNDING REQUEST: TIER I: $500 - $5,000 TIER II: $500 - $10,000


Arts Education – Teacher Training PROVIDES SUPPORT FOR OUTSTANDING DEVELOPMENT OPPORTUNITIES FOR EDUCATORS IN ARTS INTEGRATION OR CURRICULUM-BASED ARTS EDUCATION. TIER ONE - $500-$5,000 FOR CURRICULUM – BASED ARTS EDUCATION PROFESSIONAL DEVELOPMENT. TIER TWO - $5,000-$10,000 FOR CURRICULUMBASED ARTS INTEGRATION PROFESSIONAL DEVELOPMENT.


Major Cultural Institution & Cultural Education Partnership BOTH CATEGORIES ARE REVIEWED BY OUT-OF STATE EVALUATORS, NOT ADVISORY PANELS MAJOR CULTURAL INSTITUTIONS ARE WELL-ESTABLISHED ARTS ORGANIZATIONS IN TENNESSEE THAT MAINTAIN A MINIMUM OPERATING BUDGET OF $1 MILLION DOLLARS CULTURAL EDUCATION PARTNERS ARE WELL ESTABLISHED 501(C)(3) ARTS EDUCATIONAL INSTITUTIONS IN TENNESSEE THAT MAINTAIN A MINIMUM OPERATING BUDGET OF $1 MILLION DOLLARS


Advisory Panel Review —  Panelists will be sent the applications to be reviewed in March. —  Review each application prior to the meeting. Make preliminary

ratings in pencil on evaluation sheets. —  Bring applications, evaluation sheets, and notes to the meeting. —  TAC Associate Director will facilitate the meeting. —  TAC program staff member will provide a brief (approximately five minute) overview of each application at the meeting.


Review Process —  Welcome by the Associate Director. —  Introduction of Panelists, Staff, and Commission members. —  Arts Program Administrative Assistant will serve as recording —  —  — 

—  — 

— 

secretary. Associate Director announces order of proposal review. Associate Director calls for review of application and asks for any abstentions. Program Director presents brief review of assigned applications while supplemental material sent in by applicants is distributed for review by the panelists. Associate Director calls for discussion. TAC staff will answer any questions asked by panelists. Applicants are only allowed to answer questions that are directed to them and may not make any additional statements or presentations Associate Director presents TAC grant compliance history.


Review Process continued —  Associate Director calls for panelist’s scores. —  Panelists assign their final ratings in ink on the evaluation sheet that reflect

—  —  —  —  — 

the strength of each proposal. (The Commission determines the level of funding). TAC staff collects evaluation sheets for tabulation. No further discussion is permitted. After all applications have been scored and tabulated, the Associate Director presents the final ratings in order from highest to lowest. Panelists make any final recommendations to the Commission. (Rating/ rankings may not be changed). Adjourn. Panelists must be present at the review meeting in order to participate in scoring. Please call us ASAP if you cannot attend the panel meeting. Lunch is provided!


Conflict of Interest Policy

PANELISTS WILL BE ASKED TO IDENTIFY ANY CONFLICT OF INTEREST & ABSTAIN FROM SCORING AN APPLICATION IF THE PANELIST SERVES AS AN OFFICER, BOARD MEMBER, STAFF, OR EMPLOYEE OF THE APPLICANT ORGANIZATION OR IN THE CASE WHERE THE PANELIST WOULD RECEIVE PAYMENT OR MONETARY BENEFIT. PANELIST MEMBERSHIP IN A STATE-WIDE ORGANIZATION IS PERMITTED AS LONG AS THE PANELIST WOULD NOT RECEIVE PAYMENT OR MONETARY BENEFIT.


Staff presentation will include the following information about the application:

—  Mission of the applicant

organization —  Outreach to underserved populations —  Organization description, including: target audience(s), artist(s)/staff info., overall planning, partnerships, financial support —  Budget, including TAC request, match, and income —  Evaluation —  Advocacy —  Areas of concern (math or spelling errors, ambiguity, missing information, etc.) —  Strengths of application


—  After the presentation of the

proposal, panelists may direct questions to the TAC staff presenter.

Discussion Phase:

—  If the staff does not know the

answer (or cannot answer the question fully), the question may be directed to the representative from the applicant organization.


—  Base ratings on value, quality, and

— 

Panel Information:

—  — 

— 

excellence - not on the organization’s perceived need for the money. Most panel meetings begin promptly at 10:00 AM CST and most end midto-late afternoon. TAC provides small honorarium, lunch & parking pass. Panel meetings are open to the public. Applicants are notified of date, time, and place. Please contact us during the process if we may be of assistance.


Evaluation Criteria — 

Evidence that the proposed project demonstrates artistic, cultural and/or educational value to the community being served

— 

Evidence that the proposed project advances the organization’s mission to the community being served

— 

Evidence that the organization understands and is responsive to the diverse interests and needs of the community it serves

— 

— 

Evidence that the proposed project supports the work of artists through payment of fees, services or appropriate benefits Evidence that the organization understands and acts as an advocate for the public value of the arts in the community

— 

Evidence that planning procedures are comprehensive, inclusive and communicated

— 

Evidence that the organization understands principles of documentation and evaluation and results are used to guide future planning and programming

— 

Evidence that the organization understands and demonstrates the value of public and private partnerships

— 

Evidence that the organization demonstrates financial stability and a broad base of financial support

— 

Evidence of the organization’s ability to carry out proposed project based on history of TAC funding

— 

Evidence that the organization’s application is well planned, addresses all questions, and is correct and complete in all information provided


TAC Grant Proposal Review IMPORTANT ITEMS TO NOTE ON APPLICATIONS…


—  The application contains a

Arts Advocacy

narrative portion where applicants address their commitment to arts advocacy on the state and local levels. —  Examples include:

membership in Tennesseans for the Arts, attendance at Arts Advocacy Day, legislative receptions, and letters to elected officials, etc.


—  Varied funding sources. For

Diversified Funding Base

example, contributions from individuals, corporate donations, earned income (such as ticket sales), fundraisers, rentals, grants from a variety of sources.

—  Grants from sources in addition

to TAC; organizations should not become too dependent on one source of funding.

—  An organization’s financial

statement will help assess this.


—  Relative worth, merit, or importance —  Imply intrinsic excellence or

Value

desirability

—  Value is unique to each community —  Quality and Excellence has always

been important in the review of TAC grant applications - Value is also important as a determinant of time, money and energy


Examples of VALUE —  Contribute to education and development —  —  —  —  —  —  —  —  —  —  —  —  — 

of children Stimulate creative thinking/thought provoking Benefit local economy Provide entertainment and enjoyment Increase cultural understanding Provide opportunities to socialize Inspire personal creativity Increase connection to community Promote diversity and understanding Improve quality of life Foster pride in community Support lifelong learning for adults Preserve cultural heritage Recognize local artists


—  Evaluation is instrumental in

Applicant's Evaluation Tools & Methods

developing and sustaining good work. Evaluation is for the organization’s benefit. An organization should plan to use evaluation methods that will help them improve their projects and/or their organization in the future.

—  Evaluation can be the most effective

advocacy tool an organization can create. It produces hard evidence to place in the hands of legislators, policy makers, journalists, teachers, principals, parents and the general public about the value of the arts.


Examples Evaluation Methods —  Collect audience data for future

— 

— 

—  — 

marketing and promotional efforts (zip codes, home addresses, county names on license plates, etc.) Count Web site hits, use online survey tools such as SurveyMonkey, SurveyGizmo, Zoomerang, etc. Collect verbal and written audience feedback, published reviews, comment cards, student thank-you letters, etc. Accurately count audience and/or participants for comparison Administer a pre- and post-test to participants (adults and children) to determine impact

—  Sample evaluation tool on TAC Web site


March & April 2016 Annual Grant Panel Review Meeting Dates

Most panel meetings begin at 10 am Sunday

Monday

APRIL

Thursday

Friday

Saturday

21

22 MCI

23 MCI

24 CEP

25

26

27

28

29

30

31

1 DANCE

2

3

4 AE-TT

5 FOLKLIFE

6 MUSIC

7 RAPS I

8 RAPS II

9

10

11 AE-CL

12 THEATER

13 COMMUNITY ARTS

14 LITERARY

15 AE-FAY

16

17

18 INTER-ARTS

19 VISUAL ARTS & CRAFT

20 MEDIA & DESIGN

21 AEARTS360

22 ARTS ACCESS

23

APRIL

APRIL

Wednesday

20 MARCH MARCH /APRIL

Tuesday


TAC Grant Cycle —  October: Online grant application & guideline —  —  —  —  —  —  —  — 

posted for applicants October – December: TAC staff consultations January: Grant application deadlines February: Applications processed at TAC March: Applications sent to panelists April: Panel review meetings May: Staff allocations June: Commission meets to approve grant awards July 1: Grant announcements and projects begin


ARTS PROGRAM STAFF Hal Partlow, Associate Director of Grants (615) 741-2093 hal.partlow@tn.gov Vickie McPherson, Arts Program Administrative Assistant (615) 741-1705 vickie.mcpherson@tn.gov Diane Williams, Grant Manager (615) 741-6395 diane.williams@tn.gov Krishna Adams, Visual Arts, Craft, Media & Design (615) 532-9798 krishna.adams@tn.gov Lee Baird, Literary Arts (615) 532-0493 lee.baird@tn.gov Ann Brown, Arts Education (615) 532-5939 ann.brown@tn.gov

Dani Brown, Arts Education Special Projects Coordinator (615) 532-5934 danielle.brown@tn.gov Dr. Dana Everts-Boehm, Folklife Program Assistant (615) 532-0169 dana.everts-boehm@tn.gov Shannon Ford, Community Arts (615) 532-9796 shannon.ford@tn.gov Dr. Bradley Hanson, Folklife (615) 532-9795 bradley.hanson@tn.gov Kim Johnson, Arts Access (615) 532-9797 kim.johnson@tn.gov Jared Morrison, Performing Arts (615) 532-9801 jared.morrison@tn.gov


Tennessee Arts Commission Online Panel Orientation 2016  
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