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Vol 29.2 Published by: Business Product Review CC t/a Which? Media Tel: 011 795 1815 | Fax: 011 794 7280 Email: info@which.co.za | www.which.co.za

See inside ...

MFPs • Digital Printing Mailing Equipment Bar Code Printers Projectors • Shredders Binding Equipment ... and much more

In Association With:


Blinding colour! High quality. Perfect colour. Combining groundbreaking technologies with unparalleled expertise in digital imaging workflow, the iPF8300 and iPF6350/6300 printers represent Canon’s latest achievement in large-format color output. Engineered for outstanding print quality and precise image reproduction, these 12-colour systems are the ideal printing solutions for photographers, artists, designers, and colour proofing professionals.

Sketch 4427/12

Manufactured for premium performance

Contact: Chris Paulet • Tel: +27 11 661 9555 • Email: info@oce.co.za • www.oce.co.za


BUSINESS PRODUCT Review

Contents Published by Which? Media P O Box 278 Ferndale 2160, SA Tel 011 795 1815 • Fax 011 795 7280 General e-mail:info@which.co.za Web: which.co.za

2. OCE Blinding Colour

19. Nashua Wide Format MFPs

3. Cartridge SA Printer Cartridges

20. CSX Folder/Inserter

4.

Nashua Next Generation Digital Printing

21. SACIA Trade Association

6.

CSX Kodak ScanMate

7.

Altech Card Solutions Card Printers

8.

Pitney Bowes Mailing Equipment

22. Blue Print Solutions Evojet Office Printer 23. Third Wave of the Web 24. Sanyo Projectors 25. Black Sheep Design Graphic Design & Print Services

10. Blue Print Solutions Evojet Office Printer 11a. PDC Barcode Printing Solutions 11b. CJ Interactive CD / DVD Cliché Printing Solutions

26. W Vos & Co Renz Binders 27. Subscription Competition 28. Sony Video Conferencing

12. Nashua Wide Format MFPs

29. GAL Distributors CardScan

13. Fellowes Shredders

30. Hasler Business Systems Mailing Solutions

14. Nashua Solutions Provider

31. Pitney Bowes Boxis Shredders

16. Marketing 101

32. Fellowes Quality Office Products

17a. Marketing 101 17b. Roan Systems Printing Solutions 18. Spec Systems Card & Label Printers


BUSINESS PRODUCT Review

Enhanced technology for increased productivity

The Nashua Pro™ C651EX / C751E the next generation in digital pri

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he new Nashua Pro™ C751 series takes digital light production printing to another level. It harnesses a rich heritage in research and development. It builds on established standards of quality, reliability, efficiency and durability. And with an array of innovative technologies, it leads the way from start to finish.

Digital printing redefined As the on-demand colour printing market grows, so does its needs. Innovative, cost competitive solutions are key. With superior image quality and exceptional functionality, the new Ricoh Pro™ C751 series offers the highest specification and reliability in its class. PRODUCT SPECS

Pro™C651EX/C751EX/C751: • Technology: 4-drum electrostatic transfer system with internal transfer belt • Print Speed: Full Colour/Mono: Pro™C651EX: 65ppm Pro™C751EX/C751: 75ppm • Resolution: 1,200 x 4,800 dpi • Warm-up time: Less than 300 sec. • Duty Cycle: 350,000 pages per month • Scanner Resolution: 100/150/(200)/300/400/600 (Default) dpi 100-1,200 dpi (Twain: BW) 100-1,200 dpi (Twain: Colour) • Scan Speed: BW: 75 ppm, FC 75 ppm • Max Scan Area: 297 x 432mm

From start to finish, the Pro™ C751 raises the standard for productivity, efficiency, quality and profitability.

Extremely high image quality VCSEL (Vertical Cavity Surface-Emitting Laser) technology for razor sharp 4800dpi. Compared with eight beam 1200dpi, VCSEL has as many as 40 laser beams emitting simultaneously to give exceptionally accurate and smooth image quality. PxP™ Polymerised toner and oil-less fusing technology features ultra-fine particles with a low melting point to achieve a smoother, more even finish. This sets a new standard for on-demand printing that rivals offset quality and expands the scope of printed materials.

High precision duplex registration This is made possible by the combination of Mechanical Registration and VCSEL technology which corrects paper skews and compensates for media distortion to ensure precise image positioning and accurate registration on both sides – ideal for printing of items such as business cards, postcards and publications.

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New active toner density control technology This technology monitors the amount of toner being used and provides the developer unit with just the right amount at precisely the right time for consistent colour uniformity across the sheet, from the first print to the last. Organic photoconductors (OPCs) lead the print industry in high sensitivity and durability. The enhanced overcoat layer of the Advanced Stabilisation OPC drum increases both durability and ability to produce stable colour during continuous print runs. Intelligent OPC Drive Control provides continuous feedback adjustment for drum rotation speed to minimise colour shift.

Outstanding media versatility A new improved fusing unit and paper path designed to support up to 300gsm, provides broad media support and high productivity regardless of paper thickness. It significantly enhances production of thick media such as direct mail, postcards and business cards with productivity up to 150% higher than competitors.


BUSINESS PRODUCT Review

EX / C751 – inting Textured paper, envelopes, synthetic material, labels, cards and more can be accommodated.

Media library A simple pre-set press and media catalogue means that anyone can set print jobs with the easy-to-master intuitive interface of the colour touch screen. The extensive library holds over 100 profiles as well as a custom library for personalised media profiles and a back-up capacity for an additional 1,000 profiles. It gives real scope to take full advantage of a diverse range of different print opportunities.

And even from a distance, users can check printing status in real time with the Status Pole Indicator.

Users can easily set up complex printing jobs; applying settings by selecting preset or custom media types, which synchronises after each update with the printer server media library on an EFI Fiery™ E-41A.

By maintaining the developer temperature at the appropriate level, it enables extended and uninterrupted printing for truly efficient productivity.

Together with the Media Library’s exceptional features, it delivers unsurpassed colour reproduction, job after job after job.

Enhanced Operator Replaceable Units (ORUs) for maximum uptime These enable users to replace key components rather than waiting for a service engineer, minimising downtime while maximising productivity and reducing cost. Adding new media, toner bottles or replacing waste bottles doesn’t require the suspension of the printing process – a valuable asset especially for time-critical runs.

Ease of use

Liquid cooling system These are the first cut-sheet digital printers to use a new liquid cooling system.

Cutting edge workflow management Using the latest Adobe® PDF Print Engine (APPE) technology, the C751 series also features an external EFI E-41A Fiery Server, connected as standard. Designed to suit your workflow and print application requirements, it delivers superior throughput and supports finishing options to raise the value of every print job.

This is an exceptionally useful feature when producing comprehensive documents for sales brochures or creating POS, with the ability to reproduce full bleed A3 with crop marks and borders. Call Nashua today and make your first impression your best.

Exceptional productivity With its SRA3/DLT Large Capacity Tray, the Pro™ C751 series has a total capacity of up to 7,000 sheets and the Bypass Tray Unit can handle the largest paper size in its class of 330.2 x 630mm.

CONTACT INFO

Nashua

Contact : Brent Gehlig Tel : +27 11 232 8140 Fax : +27 87 944 5417 Email : brentg@nashua.co.za Website : www.nashua.co.za

To ensure smooth, uninter rupted transitions, a LED light indicates which tray is in use so progress can be checked and another tray refilled ready for the next print job.

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BUSINESS PRODUCT Review

Know what it feels like to get ahead

The information organizer that won’t take up your whole desk.

ScanMate i920 Scanner ScanMate

Or your whole day.

i920 Scanner

The information organiser that won't take up your whole desk. Or your whole day.

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he compact Kodak ScanMate i920 Seven great things you can do Scanner saves desk space with its with the Kodak ScanMate i920 small footprint, and saves time by Scanner to get ahead: automating repetitive tasks. • Save space: Compact, highly portable Plus, it creates crisp, clear images and easily design takes up less desk space readable text on the first scan. • Save time: Kodak’s Smart Touch So you can make quick work of your performs multiple-step scanning and scanning tasks. And get back to business. organising The compact Kodak ScanMate i920 Scanner saves operations desk spaceautomatically with its small With Kodak’s Smart Touch functionality, the • Make great images: Kodak’s Perfect saves time by automating repetitive tasks. Plus, it creates ScanMatefootprint, i920 getsand important business Page document imaging is built in — documents into your information network crisp, clear images and easily readable text thethe first scan.and Soget yougreat can just on press button in an instant. with bright colours and crisp make quick of automates your scanning tasks.images And get back to business. That’s because Smartwork Touch text multiple-step scanning operations by • the ScanScanMate it all: Reliably handles a wide With Kodak’s Smart functionality, i920 gets important capturing, processing, andTouch sending range of documents with the 20-sheet information for you. business documents into your information networkdocument in an instant. automatic feeder,That’s including At the touch of a button, Smart Touch helps extra-long documents, businessby cards, because Smart Touch automates multiple-step scanning operations you make e-mail attachments, picture files, ID cards, and embossed hard cards searchable PDFs, and more. Plusand it files capturing, processing, sending information for you. At the touch of a • Stay in contact: Bundled software documents or sends them to “the cloud.”

Know what it feels like to get ahead.

helps you easily edit and synchronise business card info with your contact applications • Integrate easily: TWAIN and ISIS drivers allow quick compatibility with most scanning software Eight greatKodak thingsCapture you canPro doSoftware with the • Do more: Kodak ScanMate i920process, Scannerutilise, to get ahead. lets you quickly scan, and manage documents — no thirdSave space Compact, highly portable design party software to buy takes up less desk space

CSX andKodak’s support Save service time Smart Touch performs

multiple-step scanning CSX provides a free one year maintenance and organizing operations agreement with every unit sold in South automatically Africa. Make great images Kodak’s Perfect Page document Call CSX today for more info.

imaging is built in — just press the button and get great images with bright colors and crisp text

Scan it all

button, Smart Touch helps you make e-mail attachments, picture files,

For example, if a business configured its searchable PDFs, more. Plus it files documents or sends them to “the ID card scanning process asand Option 2, an employee could simply select “2” on the Service & Support cloud.” For example, if a business configured its ID card scanning process scanner display. aswould Optionbe2,scanned, an employee could simply select “2” on the scanner display. The ID card processed, and its image sent to the proper destination The ID card would be scanned, processed, and its image sent to the proper — automatically. destination automatically. The Kodak ScanMate— i920 scanner. The small, but powerful way to clear your desk The Kodak i920 Scanner. The small, but powerful, way to clear and get ahead of your ScanMate day.

off your desk and get ahead of your day. 6

CSX

Reliably handles a wide range o documents with the 20-sheet automatic document feeder, including extra-long documents business cards, ID cards, and CONTACT embossed hard INFO cards

Stay in contact

Bundled software helps you

Do more

Kodak Capture Pro Software let you quickly scan, process, utiliz and manage documents — no third-party software to buy

easily edit and synchronize Contact : Kirsty Ashley business Helpline : 0860 670 000 card info with your contact applications Tel : +27 11 663 9345 Fax : +27 11 663 9319and ISIS drivers allow Integrate easily TWAIN quick compatibility with most Email : kirstya@csx.co.za scanning software Website : www.csx.co.za Branches country wide


Exceeding expectations. Keeping you in budget. It’s what makes the Datacard® SD/SP Series printers the best in their class.

Reliability, superior image quality and performance – right on your desktop

SP30 – Entry-level simplex printer

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SD260 – Mid-range simplex printer

he Datacard® SD and SP Series printers operate faster, better, and at a lower cost, whether you’re striving for security, loyalty or convenience. Their competitive features and price make them the best value on the market. Dozens of innovations combine to create these industry-leading card printers. SD and SP Series printers outperform in their categories so you can do the same in yours. TruePick™ anti-jam card handling (SD Series) accurately picks cards and helps reduce the stress of a busy workday. The SD360™ and SD260™ card printers consistently print ID cards faster and more reliably – and at the best value on the market. Whether you need a more secure workplace or a convenient solution to office identification, SD Series printers adapt to your needs and your budget so you can print confidently. Designed for card issuers looking to increase productivity and manage costs, the Datacard® SP30 Plus card printer offers an economical printing solution that produces professional, high-quality cards with full- or partial-colour images – ideal for issuing drivers licenses, national healthcare cards, corporate ID cards, government ID cards and more. Smart card encoding on most printer models produce more secure solutions for a range of applications including education, healthcare and corporate needs.

SD360 – Mid to High range duplex printer

BUSINESS PRODUCT Review

Enquire about our trade-in offers

SP75 Plus – High-end duplex printer

For enhanced security and durability, the Datacard® SP75 Plus card printer has been engineered to enable government agencies, high-tech corporations, universities and other security-minded organisations to protect people, facilities and critical assets. The next generation of card printing from Datacard combines dozens of great innovations into industry-leading perfection.

Datacard® SD360 for vibrant images at superior speeds

Datacard® SP30 for low costper-card, high yield printing

Datacard® SP75 with advanced security technology

• One-sided edge-to-edge printing; manual two-sided printing • Full-colour printing: Up to 160 cards per hour; Monochrome: Up to 750 cards per hour • Easy to operate: The printer driver provides message prompts, recovery instructions, colour image preview and online user help

Datacard® SD260 for superior speed and productivity • One-sided, edge-to-edge printing; manual two-sided printing • Full-colour printing: up to 200 cards per hour (single-sided), up to 155 cards per hour (two-sided). Monochrome: up to 830 cards per hour • Easy, fast installation • Printer messages display on LCD panel • TruePick™ Features

• Two-sided (duplex) card printing • Full-colour printing: up to 200 cards per hour (one-sided) up to 155 cards per hour (two-sided). Monochrome: up to 830 cards per hour (one-sided) • Intuitive LCD panel with soft-touch controls • TruePick™ Features

• Intense security: one standard laminator and a second optional laminator (extend card life and help defend against tampering) • High durability • Diverse functionality: apply the same security laminate to both sides of the card or apply different laminates to each side Call Altech Card Solutions today for more info!

CONTACT INFO

Altech Card Solutions

Contact : Kurt Burger Tel : 011 879 5700 Fax : 011 879 5800 Cell : 083 600 0057 Email : kurtb@acs.altech.co.za Website : www.acs.altech.co.za

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BUSINESS PRODUCT Review

Improve the efficiency

Using an automatic folder/inserter will increase the spee

This equates to a massive improvement o faster, simply because they receive yo

Unhappy staff? ...

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s the pressures to become more efficient increase, just to remain competitive, wise enterprises invest in technologies to help them grow. Specialised IT hardware and software, digital copier and printing systems, and integrated telecommunication networks are a few of the advances typically found in today’s modern business. But one critical area has been overlooked – the mail centre. Yet it is through here that the lifeblood of a business flows – outbound invoices and incoming payments along with the promotional mailings that generate orders.

Is your mail centre as efficient as the rest of your operations? Probably not. Pitney Bowes is working to help you change this.

With productivity, accuracy, flexibility and dependability being the watchwords governing every purchase decision, we have packed these benefits into an affordable mail centre solution. It’s called the FastPac™ DI425 Inserting System.

Integrated technology you can trust • A system you can count on to deliver – Pitney Bowes has an enviable reputation for producing the most reliable tabletop inserting systems available. The DI425 incorporates proven paper handling technology, significant feature enhancements to drive productivity and award-winning design.

A flexible system designed to work your way

The DI425 is extremely flexible at handling a wide range of paper and envelope formats and processes the material the way you want it done. • Handles a wide range of materials – satisfies almost all applications, for example: - Invoices, statements, price lists, customer communications, promotional letters. - Reply envelopes, reply cards, leaflets, coupons, flyers. • Four folding options – providing optimum feeding flexibility. The system can also handle “fold only” applications that do not require insertion.

Also suppliers of: Direct Address Printers

Franking Machines

Postal Scales

Pressure Sealers

Shredders

Letter Openers

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BUSINESS PRODUCT Review

of your monthly mailing

eed and productivity of this essential function by 17 times!

of your cash flow as your debtors pay you ur statements and invoices a lot quicker.

WINTER WARMING SPECIAL:

Equipment Rentals at 0% Escalation

... assist them by reducing their stress levels and allowing them to spend their time on high pay-off activities

Recently launched!

• By using Optical Mark Recognition, (OMR), you can control the contents of each mail piece, giving a new level of flexibility to customise each mail piece • Turn your DI425 into a powerful marketing tool – using the DI425 to read OMR marks on your documents means that you can precisely target your marketing efforts. Include special promotions for valued customers or payment reminder information as needed. You decide the

message that each customer receives by adding additional or variable pieces and maximising the value of your mail. • Make sure that each recipient receives the correct mailpiece – for multi-page or personalised documents, it’s vital that each recipient gets exactly the pages they’re supposed to. OMR makes controlling the contents of each individual mail piece simple. The DI425 can collate multi-page documents of between 1 and 5 pages with confidence, ensuring your customer receives not just the right number of pages but the correct ones. Lower operational costs and increase productivity by contacting Pitney Bowes using any of the options below. Your consultation is free and you will be under no obligation at all.

The Matica M1100 single-sided and M1200 dual-sided Card Printers,

now available from Pitney Bowes, use advanced card printing technology and media to provide outstanding value for average volume colour and mono-colour card printing applications. Their full colour graphic printing capabilities allow for excellent colour images and resolution and they're capable of both magnetic and smart card printing. 32MB internal memory enables fast and continuous data transfer/storage and non stop printing.

CONTACT INFO

Pitney Bowes 300 by hand = 2 people, 1 hour

300 by machine = 1 person, 7 minutes

By automating the folding and inserting of your statements, invoices and direct mail you’ll save more than enough time to serve your customers better

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Contact : Wikus Conradie Tel : 011 516 9435 Fax : 011 466 2678 Email : wikusc@pitneybowes.co.za Website : www.pitneybowes.co.za


BUSINESS PRODUCT Review

A revolution in office printer technology – merged inkjet and laser technology

Double the speed of your printing and halve the cost per print

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he Lomond EvoJet Office printer. Powered by Memjet waterfall technology this printer is suitable for all home and commercial applications, with a speed of 60 full colour A4 pages per minute!

High speed Lomond EvoJet Office printers have the highest speed compared to other colour printers of this type: full colour print-outs with a resolution of up to 1600x800dpi edge to edge at a speed of 60 pages A4 in one minute! Or 30 pages A4 per minute with a print resolution of 1600x1600dpi. High speed printing is achieved through a unique patented user replaceable printhead technology based on MEMS (or Micro Electronic Mechanical Systems) made in the USA by a company named MemJeT Inc. The Memjet printhead contains a record number of print nozzles – up to 70,400 to be precise. Compared to other inkjet printheads today, the Memjet printhead has 17 times more nozzles and reaches a speed of up to 704 million drops per second with a droplet size of 1 picoliter – the smallest drop volume in the world.

Great print quality Normal quality printing mode delivers a print resolution 1600x800dpi,whereas, high quality printing mode packs even

printer is achieved by using a static Memjet printhead rather than one that traverses from left to right and back again to build up an image on the page. This means fewer moving parts resulting in low maintenance. In summary, the Lomond EvoJet Office printer is a versatile printer, mainly suitable for office printing and home photo printing but not limited to either, due to its ability to print onto various different types of printing mediums. High durability, low operating costs and high quality printing – all this allows you to print a wide range of jobs in less time. more punch – with a print resolution of 1600x1600dpi for high quality photo and document printing. As good as the eye can see! The printer driver supports 12 different papers including office paper, photo paper and self-adhesive photo papers. In the near future the number of supported Lomond papers will be increased continuously.

Call Blue Print Solutions today to find out more.

Low cost of ownership Lomond provides ink cartridge yields based on the ISO/IEC 24711 and costs based on today’s average retail price excluding VAT. This ISO standard is widely recognised as the most reliable method to test printers under standard conditions for the purpose of comparing achievable ink yields from various competitive printers. The Evojet Office Printer test resulted in the following yields: Black ink cartridge approx. 7,500 pages. Average colour cartridge approx. 5,300 pages. Printing costs of the Lomond EvoJet Office printer, including all consumables, are equal to the lowest printing cost inkjet printer on the market today. Compared with laser and other non-digital printers the Evojet Office Printer is a favourable choice.

Dependable The high durability and resistance of this

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CONTACT INFO

Blue Print Solutions

Contact : Sean Sequeira Tel : 011 796 4800 Email : sean@blue-int.net Website : www.evojet.co.za


www.tpdc.co.za

Gauteng (011) 462-6838 Pretoria (012) 665-2226 Kwazulu Natal (031) 569-6330 Western Cape (021) 982-1775


BUSINESS PRODUCT Review

Robust, durable and impressive – top quality wide format MFPs Scan, print and copy documents of up to 30 metres in length – on one space-saving machine

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he Aficio™MP W7140 from Nashua attains excellent quality when printing and scanning, and boasts a colour scanner as standard. The design combines space-saving measures with the reliability and durability essential to you. Maximum uptime and business continuity are guaranteed.

Top Class Productivity The new MP W7140 copies and prints up to seven A0 or 14 A1 sheets per minute. Documents of up to 30 metres can be scanned, printed or copied and warm-up time is less than two minutes.

Your Reliable Partner Reliable equipment is the first requirement for business efficiency. Robustness and long durability are the MP W7140’s trademarks. The device is continually productive thanks to its impressive paper capacity and easy troubleshooting.

Broad Paper Handling Paper formats between 182 x 210 mm and 914 x 30,000 mm pose no challenge to the MP W7140. With two standard roll feeders, refills are far between. For even more paper capacity, opt for an extra two roll feeders or 2 x 250-sheet paper cassette. With four rolls, the MP W7140 will hold all paper sizes you need at once so there’s no need to change rolls for a job on a different size of paper.

Excellent Image Quality The MP W7140 reproduces the finest lines without fail. Nashua technology and 600 dpi print resolution guarantee impeccable image quality.

Standard Colour Scanning Colour or B/W drawings can be scanned, revised and stored with the Aficio™MP W7140’s stateof-the-art scanner. Digitise colour documents without extra cost or scan to e-mail or to URL in one click, saving time and minimising network traffic.* Editing, too, can be done without losing time. *Requires 1 GB extra memory (optional).

Safe and Secure It is vital to keep circulating digital data from prying eyes. The Aficio™MP W7140 lives up to the latest security standards.

Smooth Operation Printing and scanning can be done at the same time. The removable scanner option* separates printer and scan unit, allowing several people to perform tasks at the machine simultaneously.

A smaller-scale alternative: Aficio™ MP W5100 Effortless Job Management Operating the MP W7140 is straightforward with the wide colour LCD touch screen. Browse folders and check the contents of files on the display. Management tasks like changing the queue, holding and deleting jobs also happen via the touch panel. Web Image Monitor carries out similar functions from your desktop computer.

Need the compactness and many functions of the MP W7140, but for smaller volumes? The Aficio™MP W5100 is an attractive alternative. • Copying/ printing/ scanning at 5 A0 and 10 A1 sheets per minute. • Standard colour scanner and colour LCD display. • Cost-efficient internal controller. • Large paper capacity. • Easy operation.

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CONTACT INFO

Nashua

Contact : Khekhe Ginindza Tel : +27 11 232 8135 Fax : +27 87 942 4189 Email : khekheg@nashua.co.za Website : www.nashua.co.za


THE LEADER IN JAM PREVENTION TECHNOLOGY

BASIC JAM PREVENTION

ADVANCED JAM PREVENTION ELIMINATES Paper Jams POWERS Through Tough Jobs

BLOCKS Jams Before They Start

Paper jams are the #1 frustration among shredder users. That’s why Fellowes® shredders are engineered to take on every job, no matter how tough. Our advanced 100% Jam Proof System eliminates paper jams AND powers through tough jobs, while our basic Jam Blocker™ Technology blocks jams before they start. Achieve hassle-free shredding with The World’s Toughest Shredders™. For more information, visit www.fellowes.co.za

Jam Blocker Shredders

100% Jam Proof Shredders

59Cb

69Cb

79Ci

99Ci

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225 Series

C-420Cx

C-480Cx

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Professional 3-5 Users

Professional 3-5 Users

Commercial 5+ Users

Commercial 10+ Users

Commercial 20+ Users

www.fellowes.co.za


BUSINESS PRODUCT Review

Nashua provides a solution that all products and services in one ...with our solutions we meet all business needs.

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ashua provides a clear value to customers looking for best-in-class applications and infrastructure that can support their business flows and that are, at the same time, affordable and easily deployed and managed. In today’s business scenario, organisations that have yet to modernise and update their business infrastructure are finding wide inefficiencies between what exists and what is possible. Often obsolete software and hardware is left to manage key aspects of an organisation’s operations with little or no collaboration between the different back end systems and data capturing hardware.

The consequence is lost time, lost money, and putting you last through weak performance. As organisations grow, total automation of its business operations would ultimately be required. When that happens, a Total Business Solution (TBS) would need to be put in place. An effective Total Business Solution (TBS) reduces costs, saves money, and drives performance. Streamline the way you work and enhance your organisation’s performance. Work more efficiently by bringing team members, tools and information together in collaborative workplaces. See how companies are solving critical business problems with Nashua Solutions, unique model to deliver best-inclass business solutions.

Key Benefits: Complete solution. By combining Nashua Office Automation with Nashua Mobile’s infrastructure offerings, this alliance is bringing specific, end-to-end hardware, software, and services solutions to mid size customers. This saves mid size companies the effort of piecing together a solution themselves while providing a solution with the appropriate configuration “sized” for their specific requirements. Benefits of product breadth and scope. The extensiveness of the Nashua product portfolio, with its reusable building blocks for sustainable business process improvement, along with reference configurations for different classes of hardware, provides a robust platform for companies to pursue

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system standardisation and best-practice replication. Scalable. With Nashua, businesses can implement the same business applications that are run by the largest enterprises, meaning they will not need to change their applications as their businesses grow. Highly configurable. Leveraging the capabilities of Nashua, solutions are adapted to companies’ specific business flow needs based on granular industry specifications as well as geography, without the cost, timeline, or “lock-in” associated with custom code. With our solutions we are targeting a variety of different business needs and vertical market requirements. Reduced time to value. Nashua enable applications to be quickly configured and deployed, and the availability of reference configurations means the entire hardware plus software solution can be implemented rapidly.


BUSINESS PRODUCT Review

contains delivery

Ease of purchase. Nashua allows mid size customers to access these solutions through the channel they already know and/ or who is within their geographic region or locality. Reduced risk. With reference configurations consisting of setup guides to lead franchises through setups that are appropriately “sized” for the needs of customers, solutions can be implemented more quickly and with less risk. Focus on higher value-added offerings. With this initiative, Nashua can spend less time and effort on the core installation. This benefits customers because franchisers can spend more attention focusing on higher value-added services.

Some industries that have benefitted from Nashua’s total solution offerings Direct Marketing: • Assists in maintaining accurate customer data. • Better Customer service by way of prompt response and follow up. Logistic Industry: • Helps in conveying vital information to all stakeholders and others, dealing with the company. • Facilitate connectivity and integration in all the associated areas. Medical Practitioner: • Integrating clinics at your different locations. • Easy & fast access to patient data from your different clinics. • Maintaining accurate health records of the patients. Non-Governmental Organisations: • Help NGOs with better and more efficient management of their accounts and finances. • Increases the efficiency, lowers cost, generates more timely reports. • Facilitates better control over the organisation’s operations. Education Institute: • Maintain database of students, employees, trustees, etc. • Maintain records of student fees, staff salary, institute expenses, etc. • Keep track of student academic performance cultural festivals, events, seminars, etc.

Real Estate: • Proper project scheduling in stages with costs and allocation of resources. • Remote project monitoring with generation of various timely reports from multiple work sites and head office. Insurance agent: • Maintain complete customer database along with their policy details. • Maintain database of insurance policies. • Track premium due dates and send reminders to clients. Courier Service: • Track when and who signed for goods received. • Track receipt of payments from customers along with payment reminders.

What We Do: Nashua delivers an easy to pick-whatyou-need service, accessible for all sizes of companies to centrally manage their business processes no matter wherever you are you can be in constant touch with your business. Nashua Solutions integrates the information used by an organisation’s many different departmental functions into an Electronic Document Management System (EDMS). Nashua Solutions is designed to model and automate many of the basic processes of a business organisation beginning from customer inquiry stage to manufacturing management, with a goal of integrating information across the company.

The design of Nashua Solutions facilitates clear integration of modules thus providing flow of information between all functions within an organisation.

CONTACT INFO

Nashua

Contact : Ben Sheppard Tel : +27 11 232 8190 Fax : +27 87 944 6939 Email : bens@nashua.co.za Website : www.nashua.co.za

It uses multiple platforms to bring customers, dealers, suppliers, manufacturers and employees together.

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BUSINESS PRODUCT Review

It does matter. Budget accordingly.

Marketing 101 for businesses

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he expense item I am least likely to find on any company’s P&L statement is marketing. I will on occasion discover an advertising line with $686.00 for an enhanced Yellow Pages listing (d’oh!) or maybe business cards - no one seems to remember what that expense was for. Only one in ten companies actually tracks true marketing expense and even fewer have a budget for marketing, which is why the subject rarely gets discussed. In fact many companies believe that they do not need to market themselves and cite their (limited) success without marketing as a badge of honor. It’s only when I can connect their recent successes to an uncategorised branding or public relations move that they begin to realise the value.

to establish pricing, know what products to buy and sell, or choose a company name. Too little research and you will lose touch with the market; too much and you will get stuck in analysis paralysis (the act of not acting because more information might indicate you should have acted differently). Some research is quantitative and delivers hard numbers while other data is qualitative. For the average integrator or rental company, a combination of quantitative industry research and light qualitative analysis of customer preferences and opinions is enough to point you in the right direction. This research will influence your branding message and medium, indicate whether advertising would be productive, and identify any public relations opportunities. It might also help you learn whether your pricing is high or low for your product or service or if there are opportunities for products and services that you don’t currently offer.

Marketing Marketing is the catch-all term for changing or maintaining perceptions, identifying and meeting expectations, and anticipating future demand. This is not just about customers; employees and suppliers are subject to marketing strategies too. Every sale you make involves an element of marketing. Even your proposal is a marketing execution (for better or worse). The key elements of marketing include Research, Branding, Advertising and Public Relations. There are more, but for today let’s focus on these more common concepts.

Research Research tells us things we need to know about our customers, our competition, and ourselves. You need to do research in order

Advertising Advertising is the act of strategically placing a message in front of consumers. This can be an advertisement in a trade publication or sponsorship at an event. Trade show exhibiting is part of your advertising budget. If you spend capital to place your message somewhere specific – it’s advertising. For most of my clients, I find that advertising is not the best return for their budget. There are too many things that need to take place first in order for ads or trade show booths to have any impact. However, the opportunity to advertise is sometimes thrust upon us so it helps to be prepared. For instance, if a trade magazine wants to feature an event or project you have worked on, then a well-placed ad can help you capitalise on that opportunity. Be ready.

Branding Branding is the touchy-feely part of marketing that eludes most of us. Companies have the least control over their brand image, but it impacts the business as much or more than anything else you do. Brand is what people perceive you to be. It is influenced by everything you do and say, but there are a few things you can do that will help in a big way. The good news is that smart branding will trump most of the little mistakes we all make along the way. Branding starts with your company name and what it says to the customer (research!). Your logo and tagline (if you have one) set the tone for the branding experience. However, the biggest single impact you can have today is your website. The content of the site is not as important as the look and feel. At a minimum, viewers will assess you and make a judgement about your brand based on what your website says about you in less than thirty seconds.

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Public Relations Public Relations is the tool we use when the brand, message or image of your firm is affected by actions or events in or out of your control. PR is how we explain things that happen to our public audience. Some industries are rather niche-y, therefore our “public” is often quite small. Public Relations can be as simple as picking up the phone and calling a key customer to discuss a recent announcement or incident. Especially in an election cycle, PR as an art seems very reactionary. However, a regular press release regimen can augment branding and advertising efforts in a proactive way.


BUSINESS PRODUCT Tom Stimson has held or performed just about every role available in the Live Events and Audiovisual industries. He has more than 25 years of experience as a senior manager or executive, and is especially adept at designing work flow systems. “The key to an efficient process is to understand the deliverable and never lose sight of that goal. Everything extra that gets added along the way will often become the noise that we have to fix later on.” Tom is a past-president of InfoComm International and has been on the InfoComm board of directors since 2005. He is published regularly in trade magazines and serves as a keynote speaker at industry events. Tom holds a Master of Business Administration from Baylor University in Texas and a CTS certification from InfoComm. If that’s not enough, he majored in Theater at Texas A&M University and is a Black Belt instructor in Taekwondo.

Social Media I hope this is helpful background information, but there’s an elephant in the room called

Social Media. I still get regular emails or calls asking, “My boss wants to know if anyone has ever sold anything because they have a company Facebook page.” I wrote this article because that boss doesn’t understand the difference between advertising and branding. If I then go to that company’s website, I expect to find an antiquated, static, perhaps even ugly page with little or no personalisation. The owner probably spent a ton of money for it ten years ago and never learned how to capitalise on it. No wonder they are suspicious of something that is essentially free! The answer to the question however, is “Yes, social media does have an impact on sales in

Review

terms of branding and public relations. You should learn how to use it.” To sum up, my holistic approach to marketing is to first assess the current brand and market position of the firm (research). Discuss how the company wants to be perceived in its quest for more and better customers (brand). Then we can assess the value of the tools that are in place or available such as websites, social media, and visual branding. Finally, we develop a budget somewhere between 0.5% and 2.0% of annual revenue. More if you are catching up; less if you are maintaining. (Manufacturers might spend 4 to 10%!) In most cases, the process of developing a modern website would take you through the same steps. And while many marketing companies make this process a little too much like voodoo for the average employee, there are the few that understand that practical comes first. Remember this, you are a consumer and you have never bought anything that didn’t involve marketing. As a supplier, marketing is the tool that will deliver customers. Duplicated, kind courtesy of AV Specialist.

Elevate your Office Printing IQ Reduce Output Costs. Increase Visibility.

What is Managed Print Services, or MPS? Quite simply, it's a bundle that can save you a bundle. MPS is a mix of software tools, services and custom solutions and strategies that have the power to transform your organization? initially, by improving overall print efficiency and then going beyond to deliver incremental savings and business process improvement. Gauteng (011) 462-6838 | Pretoria (012) 665-2226 | Kwazulu Natal (031) 569 6330 | Western Cape (021) 982-1775

www.roan.co.za

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BUSINESS PRODUCT Review

Big performance, small footprint wide format multifunctional from Nashua Enhance your wide-format workflow with Nashua’s Aficio™MP W2401/MP W3601

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ou know what you want from your wide-format printer. It must process your workflow fast and at an attractive cost.

Big performance, small footprint: Aficio™ MP W2401/ MP W3601 A dream combination: affordable wideformat document production in a compact footprint. You can securely copy, scan, distribute and archive with one surprisingly compact unit. With their top-of-the-range optional colour scanner and speed of 6.4 A1 pages per minute (MP W3601), these devices offer productivity improvements for the busy office. You can process a variety of paper sizes from A4 up to A0: opt for the two roll configuration or the additional 250-sheet paper cassette (up to A3).

Single Space-Saving Footprint For such heavy weight performers, the Aficio™MP W2401/ MP W3601 take up surprisingly little space. No wonder they are the most compact devices in their class. You certainly won’t need a separate print room, which saves valuable office space.

Scan, Distribute, Share The optional built-in colour scanner is guaranteed to increase your productivity. You can revise large format drawings in colour: add comments, scan the drawings and distribute. Scan to email, folder or URL is also possible. Or scan originals at a high resolution of 600 dpi and save them on a USB memory device or SD memory card. The MP W2401/ MP W3601 even allow you to preview scanned documents before transmission.

Easy To Operate If you use other Nashua devices you will immediately feel at home.

• Extremely compact design. • Optional colour scanner with variety of standard features. • Very easy to use – large LCD touch-panel. • Latest security features fully incorporated. • Superb productivity: 4.4/6.4 ppm (A1) and 2.4/3.4 ppm (A0). The 8.5- inch LCD colour touchpanel allows you to access all the device’s great functions. Its status is clearly visible and a login/logout hard key enables rapid user authentication. Documents can be previewed in full-colour thumbnails. A simplified display with fewer keys and a larger font allows visually impaired users to operate the devices confidently. And to make the devices even more user-friendly, they support 18 languages.

Highly Secure Both devices incorporate t h e l a te s t l e v e l o f security features to meet customer requirements in this area. They support security standards IEEE 802.11 WEP and WPA/WPA2 (IEEE 802.11i). WPA/WPA2 is an interoperable Wi-Fi security specification introduced by Wi-Fi Alliance. It provides a high level of assurance to enterprises and small businesses. Your data remains fully protected; only authorized users are able to access your networks.

Maximum Uptime W ith the aid of clear, step-by-step animated guidance the touch-panel guides you smoothly through toner replacement procedures or any irregularities such as a paper jam. The paper jam clearance mechanism itself is refreshingly simple. Side guides enable easy lower tray stacking.

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Environmentally Friendly Nashua’s Aficio™ wide format printers have eco-friendly and money-saving features such as a short warm-up time (less than 120 seconds), increased toner yield and low power consumption. They also comply with the RoHS directive. In addition, Nashua products are Energy star compliant. This means less C02 is produced in providing the energy needed to run Nashua devices.

CONTACT INFO

Nashua

Contact : Khekhe Ginindza Tel : +27 11 232 8135 Fax : +27 87 942 4189 Email : khekheg@nashua.co.za Website : www.nashua.co.za


BUSINESS PRODUCT Review

• High productivity - ensuring mail quality and integrity • Full flexibility - creating business opportunities • For any environment - every user will love it • Easy to use - saving valuable time

Productivity made easy with the DS-75

Neopost DS-75: The advanced combination of productivity, versatility and convenience

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re you working in an environment where mail matters and response time is key? With its compact footprint, large loading and unloading capabilities and many enhanced features, the DS-75 brings you the highest level of convenience, productivity and versatility. With one scan, send a document to the network, to e-mail, to the printer, to fax to a USB drive, and to FTP – simultaneously!

Automatically adapting to all your needs: Thanks to the control panel with a graphical and intuitive touch screen, just select your job and you will be finished before you know it. Creating a new job using the exclusive load’n’Go intuitive procedure is extremely easy. Simply load your documents and envelopes, press start and the DS-75 automatically measures the length of all loaded documents and the envelope to adjust all settings and deliver the appropriate mail item.

for efficient direct mail campaigns. It also reduces the risk of jams and guarantees the integrity of your mail.

opens up a whole new world of mail creation possibilities and helps you add OMR or BCR marks to process jobs with variable page sets per recipient. Automatic file sorting and merging capabilities optimise costs per recipient.

Monitor, secure and track your production output: Smart solutions to maximise flexibility: The flexFeed feeders process any document size or type while a unique semiautomatic envelope separation mechanism allows feeding of a wide variety of envelope types. Use almost any size/type of material to address prospective or current customers efficiently.

Neopost offers you the security of knowing that your printed jobs are actually being mailed. Mail Piece Production Control adds a unique ID to each letter within the address block and builds an audit trail for each production job, giving you real-time quality control and detailed line-item reports.

CSX service and support CSX provides a free one year maintenance agreement with every unit sold in South Africa. Call CSX today for more info.

Smart solutions to maximise ease of use: The DS-75 gives you quick, safe and easy access to all parts of the paper path, so you'll quickly be up and running again if a break in production occurs. Its exceptional ease of use and extraordinary quietness allow the DS-75 to adapt perfectly to any working environment.

Several configurations for a wide variety of mail items: Several feeder configurations allow you to design and deliver attractive messages and a truly professional mail set (with all documents folded together) every time,

The solution for multiple pages and various inserts: To process documents with varying pages and inserts, simply select a grouping criterion, such as invoice number, and you can collate multiple pages for the same recipient or even define different additional inserts for each group of recipients.

Improve communication impact while reducing costs: Neopost’s print machine document software

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CONTACT INFO

CSX

Contact : Kirsty Ashley Helpline : 0860 670 000 Tel : +27 11 663 9345 Fax : +27 11 663 9319 Email : kirstya@csx.co.za Website : www.csx.co.za Branches country wide


The South African Communications Industries Association is a not-for-profit Trade Association committed to promoting the adoption of professional standards in the audiovisual industry throughout Africa.

An informed business choice Question: When selecting a vendor for your next AV installation, which of these items is the LEAST important item you should consider? a. b. c. d.

Answer: (a) In today’s tough economic climate it’s obviously important to consider price as an important factor in choosing a supplier for your next AV installation. But choosing a supplier based on price alone is a surefire path to failure and an ineffective AV solution. Chose a vendor based on their ability to provide an AV solution that meets your requirements and make sure you’re buying from a reputable organization with certified staff and the resources to back-up your installation on a longterm basis.

Price quoted for the project Installation quality of the installations dept Company reputation in the marketplace Financial stability of the supplier

SACIA is the leading trade association for the professional AV industry in Southern Africa. We promote the adoption of professional standards in the local market and our members commit to truth, honesty and the pursuit of excellence in all aspects of the audiovisual profession. When you’re looking for a reputable supplier with a proven track record in the professional AV market, our members are a good place to start. For more information on SACIA and a full list of members, please visit www.sacia.org.za

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BUSINESS PRODUCT

Third wave of the Web

A

s electronics manufacturers begin to integrate web connectivity and services into their televisions and set-top boxes the Web will soon be even more a part of everyday life around the world. However, the way the Internet is accessed on televisions will be quite different to its current use, in much the same way that consumers bucked expectations that their mobile web behavior would mimic their desktop behavior.

Seamless integration Television is one form of traditional media that can easily and painlessly integrate the Web into its functionality. It is also a popular medium in Africa where, by 2015, PwC predicts that television penetration will reach 50%, representing more than 123 million households. This compares to around 5% penetration of desktop computers. Mobile is the preferred means of accessing the Web in Africa, with a penetration of around 45% across the continent. Some African countries are far ahead of that figure, such as South Africa and Nigeria.

Review

More TVs web-enabled Opera Software is one company committed to this third wave of the Web and has signed deals with five of the biggest television manufacturers to have its browser preinstalled. The Norwegian software company also operates the Opera TV Store and is actively seeking apps from all of the markets in which it operates. Around 30% of all televisions shipped globally since 2010 have been web enabled and this percentage will accelerate significantly from 2012. Frode Hernes, VP Products, TV & Connected Devices at Opera explains: “People accessing the Web on computers use it predominantly for research and work. As such, it is a “lean-in” or interactive way of using it. What we see on TVs is that people wish to “lean-back” -- relaxing while watching and that video content from sites such as YouTube and Vimeo, combined with social networks, are the most popular. TV is a shared experience, so entertainment is much more important than research. Opera is in a strong position to foresee the future of the Internet. It has been making web browsers since 1995. Its Opera Mini is the world’s most popular mobile browser. Opera really pays attention to its users and has lead several innovations in the browser space, which have been adopted broadly. Based on its experience and understanding of how people use the Web, Opera is clear that the usual sites and formats that people visit on a mobile phone, or even a desktop, for news and social media are unlikely to

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be as popular on televisions in their current form, as TV is usually a group experience.

Increased social engagement “Social media consumption on TV will always be in the context of what you are watching. The browser can intelligently pick up program information and present to viewers trending topics, tweets, and comments in that exact context. There is a general trend, that shows people engage in social networks specifically around their favorite TV shows,” says Hernes.

Convergence of information and technology So, if a viewer is watching a live football game or soap opera, they might be interested in viewing that channel’s Twitter hashtag or Facebook fan page, alongside the actual programme. This increases social engagement and is a phenomenon referred to as “social TV. The other use case of social networks is to solve the dilemma of content discovery. Today, this is one of the pay-TV operators and broadcasters biggest dilemmas. Quite often, we switch on our TVs and we don’t know what to watch. Social networks can solve this, by presenting to us what the most popular shows are, based on input from sources we have already decided we agree with,” Hernes continues. “This is a true convergence of information and technology and will make a huge difference to the way people engage with their televisions.” Duplicated, kind courtesy of AV Specialist.


BUSINESS PRODUCT Review

XGA Multimedia portable projectors – higher brightness, reliable operation and flexible usage

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aturally suited for use in large venues such as conference rooms and lecture halls, Sanyo’s XM150/ XM150L and XM100/XM100L projectors are also ideal for projecting digital signage in bright places. With a highly reliable new optical engine with inorganic panels, the XM150/XM150L

has a brightness of 6000 lumens and a high contrast of 1000:1, putting it at the top of its class in performance.

Lens centre layout (symmetry) A symmetrical design with the lens in the centre of the projector has been adopted to suit ceiling installation in particular. This

7000 ANSI lumens, true XGA QuaDrive portable projector

allows the projector and the screen to be centred together, which not only makes design and installation much easier, but also offers a sense of greater stability through symmetry of the positioning between projector and screen.

Power vertical/horizontal lens shift The projectors are equipped with a Powered Vertical/Horizontal Lens Shift function and an Electrical Zoom/Focus function that lets you adjust the projection position without having to move the projector. This makes it easy to achieve fine positioning adjustments, using the remote control, even for projectors installed in high places.

Powered zoom and focus Zoom and focus can be carried out electronically, so adjustments are smooth and easy. Using the remote control means adjustments can be carried out easily from a distance.

Corner keystone correction Higher luminosity with improved colour accuracy and clarity

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he latest SANYO optical engine, QuaDrive, adds a Colour Control Device to conventional 3LCD systems. The additional Colour Control Device in its optical engine automatically controls the amount of yellow light in the image, producing higher luminosity with improved colour accuracy and clarity. The demand for even brighter projectors continues to come from the field as systems integrators are asked to install video displays in extremely large venues such as convention halls, conference rooms, auditoriums and more. SANYO’s innovative solution overcomes the limitations of 3LCD technology, opening the way for new projectors capable of extremely high luminosity without the trade off in colour accuracy.

Amazing brightness, high contrast The first projector to launch this innovative new QuaDrive engine is the PLC-XP200L, at an amazing 7000 lumens. Coupled with an impressive 2200:1 contrast ratio, it generates clearer, richer and more beautiful images than was ever possible with high brightness 3LCD projectors.

The innovative Corner Keystone function corrects trapezoidal distortion. To square the image, simply designate the four corners with the remote control or projector buttons. The corrected data is stored in memory, so rectangular screens can be displayed with permanently installed projectors at lecture hall and conference room SBMS is the appointed Sanyo Specialist for sales, repairs & supplies.

Sharper, brighter displays in large venues Equipped with a high-output, 330 watt single lamp designed for exceptional light efficiency, the PLC-XP200L generates sharper and brighter displays in large halls and meeting rooms – and its 4LCD design is well suited for digital signage and advertising in brightly lit environments. Call SBMS today for more information.

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CONTACT INFO

Tel : 0861 101 341 Email : sales@cherokeesa.co.za Website : www.cherokeesa.co.za


Design Ideas To Life

Bringing

Black Sheep Design Co.

Black Sheep Design Co is an authorised Adobe reseller. Tel: +27 21 683 3938 | Cell: +27 82 454 2478 | Fax: +27 86 510 2267 | Email: info@blacksheepdesign.co.za

PI X L PS

LTD EY

BULLION BROKERS

LO

NDON

SH AR

www.blacksheepdesign.co.za

StratWorks We Empower!

Black ink A division of Cold Press Media

IRRIGATION MADE BRILLIANTLY SIMPLE


BUSINESS PRODUCT Review

German-engineered Renz binding machines add the perfect finishing touch to your documents and presentation material

Document binding systems with punch

SRW/Eco S 360

Combi E

Punch 500

Combi S

DTP 340 M

Ringwire Binding in 3:1 and 2:1 pitch - the international standard.

Heavy duty electric plastic comb binder

Electric high capacity punch for binding

Electric, heavy duty, binding punch for all formats.

• Punches up to 30 sheets • Binds up to 450 sheets • 340mm binding width

• Punches up to 40 sheets • Punching width: 500mm • Interchangeable dies

Durable plastic comb binding machine • Punches up to 25 sheets • Fully adjustable

• Punches up to 25 sheets • Binds up to 300 sheets • Binding width 340mm

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years.

enz, a range of efficient punch/ binding machines, made in Germany to last. Proudly marketed in South Africa by W. Vos & Co for over 25

Machines to suit your budget For small binding requirements to huge volume applications, Renz’s large range of punching and binding equipment has the solution.

Ringwire binding Is Renz’s speciality, making documents easy to bind with this very popular binding method.

Plastic comb binding Renz plastic comb punching and binding machines are of an all-metal, robust construction, to withstand rigorous use. Their user-friendly, efficient design speeds up the binding operation and boosts productivity.

• Interchangeable dies • Punch width: 340mm • For 3:1/2:1 ringwire, plastic comb and spiral binding holes

And each with interchangeable punching dies for all binding methods.

All your binding requirements Why use inferior supplies with your sophisticated binding machines? The Renz range of machines and consumables from W Vos & Co are of the best quality and are competitively priced to enhance your presentations and protect your documents.

Spiral binding

Punches 100 000 sheets/ hour!

The Renz AP360 fully automatic punching system

Renz’s spiral binding machines punch unique oval holes that make it very easy to wind in the spiral element. And the super robust construction ensures maximum punching throughput.

Punching machines Copy shops and binderies need efficient punching systems to cope with very high volumes – and Renz has a range of versatile machines that meet these stringent demands.

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CONTACT INFO

W. Vos & Co

Contact : Ayleen Tel : 011 493 7139 Distributors : CT : 021 424 3140 Dbn : 031 312 9325 PE : 041 586 1146 Email : info@wvos.co.za Website : www.wvos.co.za


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BUSINESS PRODUCT Review

Vol 28.5 Published by: Business Product Review CC t/a Which? Media

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Tel: 011 795 1815 | Fax: 011 794 7280 | Email: info@which.co.za www.which.co.za

See inSide ... Mailing Equipment • Projectors Card Printers • Label Printers Portable Scanners • MFPs Wide Format Printers • Surveillance Systems • HD Video Conferencing ... and much more

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ANNUAL REVIEW 2011! including supplier index

By

Introduction to Records Management Information is a vital asset

Businesses evolve around documents – contracts, correspondence, orders, reports and much more – that record all types of activities. Even the smallest companies are required to keep records (for accounts, audits, tax, pensions, etc). Records Management can be a vital asset but only if documents can be easily found or accessed.

Did you know?

You could be committing an offence by failing to keep accurate records for the required period of time or being unable to locate them?

A good records management programme can help you improve your business results: • The systematic disposal of records will prevent costly paper accumulation and free up valuable space. • Your company will be protected from accidental or premature destruction of records. • Reference retrieval will be faster – less time will be spent waiting for information. • Purchases of expensive office filing equipment will be avoided. • Potentially crippling breaches of corporate security will be safeguarded against.

Disposal of records and information Personal and corporate identity fraud is a fast growing crime and occurs when an individual’s or company’s personal or confidential information is obtained by another person without their knowledge in order to create a new false identity. Once a document has reached the end of its life and no longer needs to be retained, it must be disposed of securely. It is Best Practice to have a secure document disposal policy in place in order to protect your company, employees and customers; as well as a legal requirement for business. For more info on SARS Retention of Records, visit the Helpful Tools section on www.fellowes.co.za

What to shred?

Every piece of paper or document that contains some form of information or data that may be of use to criminals, fraudsters or competitors should be shredded before disposal.

Personal documents

Company Documents

• Bank and credit card statements and receipts • Utility bills • Pre-approved credit card applications • Tax returns • Documents showing signatures and ID numbers

• Customer details and client lists • Marketing plans and sales figures • Accounting records and financial reports • Personnel files, CVs and salary information

• Research and Development plans • Legal documents, patent information and medical records • Letter-headed paper, compliment slips and documents showing signatures

Available from your favourite Office Products Supplier or visit www.fellowes.co.za 27


BUSINESS PRODUCT Review

Powerful and compact HD video conferencing

S

ony introduces a powerful new addition to its high-definition (HD) visual communication lineup, the powerful, affordable, and compact PCS-XG55.

Stunning 720p high-definition (HD) images Stunning HD video enhances your videoconferencing with lifelike images for effective communication. The PCS-XG55 achieves 720p HD video quality with a maximum frame rate of 60 fps, making your style of everyday business communication more effective, productive, and comfortable.

Presentation data transferred at 30 fps The PCS-XG55 can send both the video and presentation data displayed on your PC to videoconferencing counterparts for more effective communication, at frame rates as high as 30 fps. Presentations are natural and smooth, even when using animation effects or showing videos from your PC. This presentation data can also be shown either from a projector or a sub display, using the RGB output.

With Enhanced Intelligent QoS With BrightFace

Without BrightFace

BrightFace technology A dedicated HD camera (the PCSA-CXG80) adopts Sony’s unique BrightFace technology, which optimises the brightness of each pixel to highlight shadows, while subduing areas of the image that are too bright. This allows operation in less-than-ideal lighting conditions, providing clear images even in dimly lit rooms, for example when using a projector, or in rooms with poor backlighting.

Superb audio quality The PCS-XG55 produces clear and natural stereo sound, using the MPEG-4 AAC compression format. Since the unit has a built-in stereo echo canceller, which virtually eliminates the annoying echo often heard with other systems, communication sounds far more natural. You can hold stress-free videoconferences with “real communication” as if you were talking in the same room.

Without Enhanced Intelligent QoS

Stable and secure videoconferencing To handle the transmission of large amounts of HD video data, while maintaining highquality and stable communication over an IP network, the PCS-XG55's advanced Quality of Service (QoS) functions allow adaptation to any changes in the network condition and correct any packet loss.

User-friendly features • An intuitive Graphical User Interface (GUI), with a simple layer structure and translucent cascading menus • One-touch dialing feature for starting a videoconference • An HDMI interface, for single cable connection between the codec and display • Stress-free operation using the RF Remote Commander® unit. • Data sharing (video and presentation data from a PC). Presentation data can be transferred at as much as 30 fps, which makes it possible to present animations during a videoconference.

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• The video annotation function enables you to clearly point out specific parts of an image by writing on a tablet. With these outstanding data-sharing tools, you can now minimise misunderstandings during your videoconference. With excellent HD video quality in a stylish and compact design, the PCS-XG55 takes visual communications to the next level. Call Sony today for more info.

CONTACT INFO

Sony

Contact : Will Klopper Tel : 011 690 3200 (ext 3312) Email : will.klopper@ap.sony.com Website : www.pro.sony.eu

: www.which.co.za/videos


BUSINESS PRODUCT Review

Straight from your business cards to your digital address book!

– the perfect combination for contact management

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he more your business grows, the more leads come into your office but growth won’t last for long if leads start falling through the cracks. The CardScan/Dymo Solution automates your contact management, labeling and filing needs to meet your business objectives.

Scanning...

Scan or drag and drop Simply scan any business card using the CardScan scanner, or drag and drop contact data from any web page or email into the CardScan software. All the data is automatically sorted into the correct fields of the CardScan contact management database – where you can sort and categorise it any way you like, email or phone contacts, print envelopes and mailing labels and much more.

Recording...

Easily accessible

Controlling...

You can even export/import the data to your Microsoft Outlook, Windows Mobile device or Apple iPod, so your contacts are always in reach.

Contact Management: • Microsoft Outlook • Act! • Goldmine • Lotus Notes • and much more besides PDAs: • Palm OS portable sets • Pocket PCs • Windows Mobile hardware

Online backup With CardScan At Your Service – included free – you have an online backup of your

contact data that you can access from any Web browser.

Generate mailings to contacts in less time, for less cost

Address synchronisation on your GSM also functions via Outlook and ActiveSync

C

ompact, lightning-quick, incredibly easy to use and utilising thermal printing technology – no ink or toner required, the DYMO LabelWriter 400 Turbo label printer prints professional-looking

Print your contact data straight from CardScan with the Dymo LabelWriter.

Special Offer!

300 dpi address labels – up to 600mm wide – directly from your CardScan software. Ideal for: • Small run printing of envelopes, name badges, etc • Direct thermal printing on paper labels, Print individual labels or the whole roll via the USB connection on your PC or Mac at a speed of 55 labels per minute!

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For a limited period only, GAL Distributors is offering the CardScan Executive & DYMO LabelWriter for an unbelievable R4,999. Furthermore, the first 10 customers to order this bundle special will receive a free DYMO Omega embossing label-maker. CONTACT INFO

GAL Distributors

Contact : Michael Janet Tel : 083 286 0029 Call Centre: 011 453 1356 Fax : 086 520 2412 Email : mike@galsa.co.za


BUSINESS PRODUCT Review

A complete line of folders to meet your needs

FD 342

Crisp, accurate folds, time after time

F

olding paper by hand is a tedious, inefficient task that can be automated by easy to use and cost-effective folding systems. Hasler Business Systems and Mailing and Mechanisation supply a complete line of desktop to production-level folders. FD 382

A folder for any environment Friction feed desktop folders are ideal for the office environment, while air-feed, heavy duty models are capable of handling the most demanding jobs. The folders offer unmatched features such as a unique, dedicated multi-sheet feeder, for folding up to four sheets of stapled or unstapled paper at once. A high-capacity, telescoping conveyor allows users to fill the 500-sheet feeder, press start and walk away. Some combine these features with intuitive, fully automatic fold adjustments to make even first time users comfortable with their setup and operation. The entry level folder is an economical solution for automating paper folding. Removable fold plates, capability of processing up to 27,5 x42,5cm paper and an easy to use drop-in feed system makes it ideal for schools, churches and other small organisations.

FD 38X

The FD 342 The FD 342 folder is fast, dependable and easy-to-use in virtually all One-piece mailers eliminate the need for envelopes FD 2030 FD 2052

P

Featured highlights:

• Speed: Up to 15 500 pieces per hour • Telescoping Output Stacker • Pre-set fold settings

Recommended options:

The one-piece mailer solution

ressure seal one-piece mailers are the ultimate solution for any business document that can be printed on one piece of paper. The reason? One-piece mailers eliminate the need for envelopes and provide a much faster, cost-effective solution to inserting equipment or folding and stuffing by hand. Pressure seal mailers have narrow bands of pressure sensitive adhesive which create a complete and secure seal when processed through AutoSeal® equipment. Pressure seal mailers are laser printer compatible and provide a simple, streamlined solution for virtually all businesses regardless of size or type. Pressure seal one-piece mailers are processed through a printer, laser or impact. The printed document is then taken to the AutoSeal pressure sealers to be folded and sealed. The result is a secure, outgoing mail-ready document which provides a professional look in a timely, cost effective manner!

folding applications. Six popular folds are clearly marked on the fold plates for quick setup. Adjustments can also be made to process unique custom folds.

AutoSeal® Pressure Sealers and one-piece mailers The AutoSeal® equipment line provides desktop solutions used in an office environment to high-end production equipment needed for larger corporations. Desktop solutions begin with the economical entry-level pressure sealer for smaller jobs while the fully-automatic flagship model is specifically designed to process multiple applications with simplicity and ease. The In-Line Systems work in conjunction with MICR and non-MICR laser printers to print, fold and seal in one streamlined process. The following are just a few popular applications processed through AutoSeal® pressure sealers: • Invoices • Appointment Notices • Payroll/Checks • Grade Reports • Utility Bills • Direct Mail • PIN Mailers • Rebates and more!

• Fold up to four stapled or unstapled sheets at the same time with the Multi-Sheet Feeder • Locking cabinet with casters for convenient storing of forms • Automatically square and align forms with a 402 Series Jogger For more info, call Hasler Business Systems or Mailing and Mechanisation today.

HBS CONTACT INFO

Hasler Business Systems & Mailing and Mechanisation JHB : 011 787 5959 JHB : 011 789 1608 Fax : 011 886 2396 Email : nick@mailmech.co.za Website : www.hasler.co.za Branches and dealers countrywide

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What Businesses Want to Feel

SECURE

ORGANISED

COMFORTABLE

Fellowes offers the products that businesses want. Providing customers with secure identity protection with Fellowes POWERSHRED® shredders. Offering well-designed organisation with BANKERS BOX® file storage systems. Delivering maximum comfort for office workstations with our range of ergonomic solutions. Fellowes. We’re good for business. Available from your favorite Office Products Supplier or visit www.fellowes.co.za


Which? Business Product Review Vol. 29.2