FORBES DOMINICAN REPUBLIC LAUNCH EVENT PROPOSAL VERSION 1
NOTICE OF INTELLECTUAL PROPERTY RIGHTS
By accepting delivery of this proposal by electronic or physical means the Client agrees to the following: 1. 3A/Worldwide shall own right, title and interest (including, without limitation, all trade secrets, copyrights and other rights of property, whether personal or intellectual) in all works, information, ideas, publications, reports or output, in any form, developed by any 3A/Worldwide employee, whether developed prior to or after the delivery of this agreement. 2. The Client or any of its related entities shall not disclose any work, proceedings or output, in any form, from 3A/Worldwide to any third party prior to the public disclosure of such work, proceedings or output by 3A/Worldwide. The foregoing obligation shall not apply to any information that is generally available from public sources. 3. The Client or any of its related entities shall note use any of the works for profit or otherwise, without prior written authorization from 3A/Worldwide (typically authority is established through signed contract) so doing would subject them to financial obligations to 3A/Worldwide for use of said property.
EVENT PROPOSAL Wednesday, February 19, 2014 Thank you for giving us the opportunity to work with you in this event. It is our pleasure to provide you our proposal and we look forward to making this event a success. Please see the proposed details of what we discussed below:
EVENT SPECIFICS Date: Time: Number of Guests: Location: Site Contact: Format:
EVENT VENUE Location:
Thursday, March 13, 2014 7:00 PM – 10:00 PM 250 Rooftop -‐ Torre Corporativo 2010 Gustavo Mejia Ricart #100, Santo Domingo Steve Ankrom email@example.com Cocktail Party // Presentation
Rooftop – Torre Corporativo 2010 Gustavo Mejia Ricart #100, Santo Domingo, RD Event Space: 200 m2 Parking Space: 280 Cars
Its advanced design and technology, makes Torre Corporativo a unique building in the heart of Santo Domingo. With over 200 meters of event space, the rooftop of the building will serve as a blank canvas to create this launch event.
OVERVIEW Forbes will host the official launch of their Dominican Republic edition to introduce the product and its content to its target audience. Additionally, this event will serve as a platform for Forbes executives to meet and greet potential advertisers and magazine collaborators. Guests will include media buyers, CEO’s, key players in the Economy/Business Sector, and key media. Forbes team will be in charge of distributing invitations while 3A/Worldwide will be in charge of the event logistics and Public Relations tactics.
EVENT ELEMENTS (1) Stage with back drop to reveal cover (1) Acrylic Podium with Logo (1) 7’ x 4’ Forbes Dominican Republic Magazine Cover (2) Gobos (1) Step & Repeat (1) Sound System w/ Wireless Microphone and Ambiance Music (1) Lighting System (12) Cocktail Tables with Small Flower Arrangements (4) Lounge Areas (2) Full Bars
7’ x 4’ Magazine Cover Poster
Stage with Screens and Back Panel to Reveal Cover
Step & Repeat
Cocktail Tables with Flower Arrangements
13 03 14
TE INVITA AL LANZAMIENTO DE SU PRIMERA EDICIÓN EDIFICIO CORPORATIVO 2010, GUSTAVO MEJIA RICART #100, SANTO DOMINGO
CITA: 7-10 PM
RSVP: firstname.lastname@example.org 786.362.6500 ext 309
Evento organizado por Sr. Edward De Valle y Sra. Evelyn Betancourt
(INVITACIÓN NO TRANSFERIBLE)
Not the final version, doing final revision now. Invitation will be printed and hand-‐delivered.
CATERING Heavy hors d’oeuvres to be provided (3 Cold Options / 4 Hot Options): • Prosciutto, mozzarella, arugula and pesto rolls • Salmon Canapé • Seared Tuna, Avocado and Wasabi Mayo Sandwich • Tahini Chicken Mini Sandwich • Manchego Cheese and Chorizo Croquette • Beef Stroganoff Crepes • Spring Rolls Drink selection (Partnership with United Brands): • Johnnie Walker Black • Johnnie Walker Double Black • Vodka Kettle One • Tanqueray • Champagne Esperoni • Doña Dominga Wine (Red and White) • Sodas • Mixers
All promotional items will display the Forbes Dominican Republic Logo.
ESTIMATED BUDGET FORBES DR LAUNCH 13-‐Mar-‐14 250 Guests EVENT ITEM PRODUCTION (1) Venue (Exchange Akrom) (1) Lighting, AV Equipment, Sound System, Rentals etc. (50% -‐ Exchange Ultra Eventos) (250) Liquor (Exchange United Brands) (250) Catering (Ultra Eventos) SERVICE (8) Valet Parking Attendants (3) Cleaning Staff / (1) Security (1) Public Relations Services (Wladimir Lendof) (1) Photographer (3 Hours) (2) Check-‐in Staff PAPER GOODS (350) Invitation Printing (1) 6 x 4 Magazine Cover PROMOTIONAL ITEMS (250) Bags (250) USB (250) Notebooks (250) Pens SUB-‐TOTAL Project Management Fee (15%) TOTAL
ESTIMATED PRICE 0 4,137 0 3,030 540 600 3,000 175 100 100 175 400 3175 1750 400 17,582 2,637 20,219
TERMS AND CONDITIONS
1. Please sign below your acceptance of this agreement and email back to email@example.com 2. A deposit of 50% of the total is due immediately to secure the date and initiate production. 3. The balance of 50% is due two business days before the event. 4. Upon completion of the event, the client will receive a final, adjusted statement reflecting any additional costs. This amount is due within seven days of the final statement. A finance charge of 1.5% monthly applies to all balances over 30 days from the date of the final statement. 5. Cancellations after one week prior to the event will be charged based on all costs incurred by 3A/Worldwide. All cancellations within 72 hours of the event will be charged the full amount of this contract.
I have read and accept all terms and conditions stated above. Signature ___________________________________