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The Windward School 2018-2019 Handbook

8-7-2018

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The Windward School Handbook 2018-2019 Table of Contents I.

School Handbook (in alphabetical order)

After-School Athletics and Activities ......................................................................................... 3 Attendance and Reporting Absences ........................................................................................ 4 Behavioral Expectations and Disciplinary Guidelines ............................................................. 5 Board of Trustees ...................................................................................................................... 7 Clubs and Extracurricular Activities ......................................................................................... 8 Communication ......................................................................................................................... 9 Emergency Communication ................................................................................................... 10 Curriculum Highlights .............................................................................................................11 Dress Code............................................................................................................................... 13 Emergency Dismissal and Weather-Related Closings ........................................................... 14 Field Trips ............................................................................................................................... 15 Financial Aid ........................................................................................................................... 16 Health and Medical Information ............................................................................................ 17 Lost and Found ....................................................................................................................... 21 Lunch and Snacks ................................................................................................................... 22 Mission Statement ................................................................................................................... 24 Non-Discrimination Policy ..................................................................................................... 25 Parent Portal ........................................................................................................................................ 26

Parent Seminars ....................................................................................................................... 27 Parent-Teacher Conferences ................................................................................................... 28 Parties ...................................................................................................................................... 29 Teacher Gift Policy .................................................................................................................... 30 Reports on Academic Achievement ........................................................................................ 31 School Day and Daily Schedule .............................................................................................. 32 School Facilities ....................................................................................................................... 33 School Supplies ........................................................................................................................ 34 Transportation and Drop-off & Pick-up ................................................................................. 35 Windward Parents Association (WPA).................................................................................... 38 Windward Teacher Training Institute (WTTI) ...................................................................... 39 II. III. IV.

School Calendar – Visit thewindwardschool.org/calendar. School Directory – Visit portal.thewindwardschool.org for access to the onlineonly student directory. Faculty and Staff Directory – Visit portal.thewindwardschool.org for access to the online-only faculty and staff directory.

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After-School Athletics and Activities Windward offers age-appropriate, after-school athletic activities for lower and middle school students. A notice concerning middle school athletics and sports exams is distributed in the spring, and the sports selection paperwork is also available in mid-late summer on the myWindward portal. Information about after-school activity programs for lower school students is distributed over the summer and will be available on the myWindward portal. There is a charge for any of the afterschool programs requiring outside instructors. The goal of the athletic program is to provide students with the opportunity to participate in intramural and interscholastic sports, which serve to enhance the overall educational experience. These programs develop skills, sportsmanship, team unity, school spirit, and self-esteem. At Windward, the emphasis of team sports is on students’ putting forth their best effort, conducting themselves in an appropriate and respectful manner, and building skills and team spirit. Interscholastic athletics are competitive in nature, and Windward strives to reach the level of competition that is suitable for league play.

Lower Schools: Co-ed intramural sports, games, and clubs meet after school from September through May.

Middle Schools: Interscholastic and intramural teams are offered. Team schedules will be sent

home to participating athletes at the start of each season, including practice and game dates, pick up times and locations, and rosters for carpooling. A “Medical Sports Update” form (separate from the Physical Examination form ) must be completed every season by the parent and physician prior to student participation in interscholastic sports. Sports physicals are conducted at Windward in mid-May at no cost to the parent. The athletic department recommends getting the sports physical at the school, especially if the student is playing a fall sport. For dismissal information, see “Transportation & Drop-Off and Pick-Up” on page 32.

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Attendance and Reporting Absences Children with language-based learning disabilities learn most effectively through consistent, carefully organized, and explicit classroom instruction. Work done at home is not an adequate substitute for direct classroom instruction. Therefore, regular daily attendance in class is imperative, and it is assumed that students will be absent only in cases of illness or serious family emergencies. Every time a student is absent or a child does not arrive in school by 9:15 a.m., the front office must be notified first thing in the morning by speaking to the receptionist, leaving a voicemail, or emailing the main desk. ♦ Westchester Lower School: (914) 949-6968 x2200 or wlsmaindesk@thewindwardschool.org ♦ Westchester Middle School: (914) 949-6968 x1001 or wmsmaindesk@thewindwardschool.org ♦ Manhattan Lower and Middle Schools: (212) 222-8628 x3100 or • mlsmaindesk@thewindwardschool.org • mmsmaindesk@thewindwardschool.org If a child does not arrive in school by 9:15 a.m., and Windward has not received a call or email, the School will contact parents or guardians to determine the child’s whereabouts. When students return after an absence, a signed note or email is required from a parent or guardian. In the case of an extended absence or contagious disease, New York State Law requires that a student return to school with a signed note from a physician.

Excessive Absences

The School considers 17 or more absences in a school year to be excessive. Windward cannot ensure the progress of any student with an excessive number of absences. In such cases, the School reserves the right to revoke the student’s contract for the following year. In ninth grade, a 90% attendance record is required to receive credit for a course. In cases such as extended serious illness, the School may waive this policy after consultation with the student’s doctor.

Planned Absences

The School strongly discourages absences that are not related to illness or serious family emergencies and expects families to arrange their schedules accordingly. Parents or guardians who are considering a planned absence must contact the Division Head at least three days in advance of the anticipated absence.

Requesting Homework

To request assignments if a child is absent, parents and guardians should call or email the School by 12:00 p.m.: ♦ ♦ ♦

Westchester Lower School: (914) 949-6968 x2200 or wlsmaindesk@thewindwardschool.org Westchester Middle School: (914) 949-6968 x1001 or wmsmaindesk@thewindwardschool.org Manhattan Lower and Middle Schools: (212) 222-8628 x3100 or • mlsmaindesk@thewindwardschool.org • mmsmaindesk@thewindwardschool.org

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Behavioral Expectations and Disciplinary Guidelines Student Conduct

At Windward, an important part of the education provided by the School is to set behavioral expectations clearly and to help students learn to follow these expectations. The Windward School is committed to providing a safe learning environment where teachers and staff ensure that students pursue their education without disruption or interference. All members of the School community are expected to act responsibly. A goal of the School is to create an environment that encourages the values of courtesy, respect, cooperation, integrity, honesty, participation, and open-mindedness. Disciplinary actions are seen as educational rather than punitive.

Code of Conduct

In order to provide the proper atmosphere for learning, a strict standard of discipline and conduct is maintained: ♦ Proper respect and consideration for the feelings and well-being of others are expected at all times. ♦ Respect for school and individual property is expected. ♦ Stealing will not be tolerated. ♦ Fighting, hurtful teasing, all types of bullying, and the use of improper language are forbidden. ♦ Appropriate use of social media is expected. ♦ Dishonesty, cheating and plagiarism will not be tolerated. ♦ Smoking or vaping in the school building, on School grounds, or during school-run functions is prohibited. ♦ Possession, consumption, or sale of illegal drugs or alcohol, either on school premises or during school-run functions, is cause for immediate expulsion. Arising out of this Code of Conduct, The Windward School Diversity Office reinforces three guidelines for our community. At The Windward School… • • •

…we treat all people with decency and respect. …we respect and value diversity in all of its forms. …we do not blame or shame ourselves or others, especially when we disagree.

To protect the health, safety, property rights, and standards of all members of the school community, the School reserves the right to call for a search of a student’s locker, book bag, e-mail, phone, computer files, or person and, if necessary, to take the contents as evidence. Such searches will be with reasonable suspicion and with due regard for the dignity of the student. The School reserves the right to conduct random searches. Violations of the behavior code will result in disciplinary action up to and including detention, suspension and expulsion. This list of rules and regulations is not all-inclusive, and disciplinary action may be taken by the administration for any student behavior that is deemed inappropriate. The School’s purview extends to any and all behavior that impacts

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the School community, regardless of where the student behavior takes place, including on social media. The School sends home a “Statement of Values and Expectations� contract that addresses many issues relating to student conduct. Parents and guardians are expected to sign this document and return it to the School, signaling their willingness to cooperate with the guidelines set forth by the School.

Computer Education and Internet Access

Students and their parent or guardian must sign an Acceptable Usage Policy to allow the student access to the Internet in school. The form specifies what actions are considered inappropriate behavior while using the computer and Internet. Forms will be sent home with the students during the first week of school. Violations may result in disciplinary action as well as being banned from the computers for a specified period of time. Students will not be allowed to use the Internet at school unless they and their parents or guardians sign the Acceptable Usage Policy. Acceptable Usage Policies for all campuses are available here.

Electronic Devices and Phone Use

Use of phones and personal electronic devices by students is not permitted on School property during the school day. Personal electronic devices such as Apple watches, cell phones, iPads, handheld games, etc. can be a distraction and therefore interfere with our academic program. Please be aware that these devices are not permitted for student use during the school day. All such devices must remain turned off and in student backpacks or lockers. Students must ask for permission to use a phone, including cell phones, in cases of emergencies.

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Board of Trustees Officers Ellen Bowman Timothy M. Jones Susan C. Salice Mark A. Ellman Mitchell Katz

Members President 1st Vice President 2nd Vice President Treasurer Secretary

Arthur Ceria Thomas J. Coleman Elizabeth A. Crain Peter D’Avanzo George Davison Nicholas Finn Thomas E. Flanagan David Friedland Alexander A. Gendzier Mark Goldberg Jeffrey Goldenberg Arthur A. Gosnell Gregory D. Kennedy Stacy Kuhn Raul Martinez Janice Meyer Denis O’Leary, III Maria Reed Eric Schwartz Lou Switzer Nicholas Van Amburg Patricia L. Wolff Devon S. Fredericks, emeritus

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Clubs and Extracurricular Activities Windward’s lower and middle schools’ student councils meet to promote campus-wide activities and community service projects. In addition, the middle schools provide opportunities for students to pursue non-academic interests through lunchtime and recess activities that vary from year to year based on student interest and teacher sponsorship. Some lunchtime groups in the past have included art, chess, chorus, diversity, drama, computers, and meteorology. Activities such as middle school drama and chorus may involve after-school practice commitments.

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Communication The Windward administration wants to communicate with families regarding academic, social, or emotional issues, so parents and guardians are encouraged to contact the School with their questions and concerns. Email addresses and phone extensions are listed in the School directory online here. Telephone calls and emails to the School will be returned within a reasonable time frame.

We-Blasts

A weekly We-Blast is sent via email to the Windward community on Wednesdays. We-Blasts contain updated information about the School calendar as well as announcements pertaining to the School community, the Windward Teacher Training Institute, all three campuses, and the WPA.

Access to Student Information

The Windward School follows all federal guidelines with regards to parent/guardian access to information. It is the School’s policy that, absent a court order directing otherwise, student records are available to parents or guardians, and standard school mailings are sent home to parents or guardians. A student’s personal record is confidential, and details are not made available to any other person without written consent by that student’s parent or guardian. Parents and guardians that have signed the School contract also have the right to request meetings with teachers and administrators unless the Head of School has received a court order indicating otherwise. Each year the School requires a custody form to be on file for all students not living with both parents. In matters of the daily operation of the School, school personnel will deal routinely with the custodial parent(s) or guardian(s) only.

Communication with the School Community

Use of the School Directory is intended solely for communication of school-related matters among members of the school community. Its use for any other purpose is prohibited.

Website

The Windward School’s website can be found at www.thewindwardschool.org. Windward’s website contains information about school activities, and the School hopes that parents will use the website as an additional resource for information.

Parent Portal (my Windward) Social Media

The Windward School builds community through its social media pages and uses social media as another tool to share information, including emergency information. Parents and guardians are encouraged to follow us online on the following platforms: • • •

Facebook: www.facebook.com/TheWindwardSchool Twitter: www.twitter.com/Windward_School Instagram: www.instagram.com/TheWindwardSchool 9


Emergency Communications In the event of an Westchester Westchester Manhattan Lower emergency, Lower Middle and parents/guardians may School School Middle Schools receive information from 914-949-6968 914-949-6968 212-222-8628 the School in the wlsmaindesk@thewin wmsmaindesk@thewi mlsmaindesk@thewind wardschool.org or following ways: d wardschool.org nd wardschool.org 1. Parents/guardians can mmsmaindesk@thewin call the school dwardschool.org through the main switchboard number x2220 x1001 x3100 where the message may first provide general information on the situation. 2. Parents/guardians x1000 x2241 x3334 may then dial any of x2240 x3409 the administrative x2221 x3102 extensions: x1262 3. Should there be a problem with the (914) 683-3630 or (914) 696-0950 or (914) 949-8220 or general school phone system, the School can mlsmaindesk@thewi be reached on the lsmaindesk@thewi msmaindesk@thewi ndwardschool.org following emergency ndwardschool.org ndwardschool.org numbers which mmsmaindesk@thew operate when the indwardschool.org phone system goes down: 4. In the event of an emergency, the School Web: thewindwardschool.org will post additional Facebook: facebook.com/TheWindwardSchool information on the Instagram: instagram.com/TheWindwardSchool school website, parent Twitter: twitter.com/Windward_School portal, and social media platforms: 5. The School will attempt to communicate with all parents through our automated telephone, text, and email service.

x1226

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Curriculum Highlights Language Arts

There are three periods each day of language arts for grades 1-9. Depending on grade level, these include reading, writing, language skills, and study skills. The language arts curriculum utilizes a highly-structured and sequential, language-based approach. Language skills such as listening, speaking, reading, and writing are emphasized. Students are taught in small, homogeneous groups and receive weekly instruction in library skills. Reading: Windward’s reading program is based on the latest research. It includes instruction in phonemic awareness, decoding, accuracy, fluency, and reading comprehension. Windward uses an Orton-Gillingham based program “Preventing Academic Failure” (PAF) developed by Phyllis Bertin and Eileen Perlman. The Windward reading program enables students at each grade level and in every subject to develop their vocabulary, background knowledge, and appreciation of literature. Writing: The writing program teaches students to express themselves accurately and precisely. Students develop the skills needed to write clear, linguistically complex sentences and wellorganized paragraphs and compositions. “Teaching Basic Writing Skills” (TBWS), developed by Judith C. Hochman, EdD, is the expository writing program at The Windward School. Language Skills: Windward students are immersed in a language-based curriculum that is based on decades of validated educational research. The language skills instruction improves students’ ability to process and communicate with oral and written language. Students learn to develop their reasoning and problem-solving abilities in all subjects. Library Skills: The library instructional program promotes informational literacy and research skills while reinforcing the social studies curriculum. The program is sequential and includes opportunities to review and build upon previously learned skills. Study Skills (Grades 8 and 9): The study skills program addresses higher-level reading, writing, and organizational skills. This includes critically analyzing and summarizing primary and secondary sources, note taking, developing a well-organized research plan and outline, writing persuasive research papers with citations and bibliographies through library research, and revising and editing written work.

Math

Through direct instruction in small, homogenously grouped classes, students gain a solid foundation of basic concepts, computation, and number sense. Since curriculum coordination is an integral part of Windward’s educational philosophy, these classes are designed to reinforce reading, writing, and study skills, as well as teach the subject matter.

Science

The science program provides students with skills and strategies to ensure their successful transition into the mainstream science classroom. The use of direct instruction provides lessons and assessments that are consistent with the diverse learning styles, needs, and abilities of the student 11


population. The science program exposes students to various scientific concepts, as well as to quantitative, experimental, and analytical laboratory skills, methods, and procedures. In addition, since the students will eventually transition to mainstream school environments, the science program goals are consistent with the New York State curriculum standards.

Social Studies

The social studies program integrates content, concepts, and skill learning within small, heterogeneous groups through a structured, developmental course of study. Students gain social studies knowledge through multisensory direct instruction. The primary purpose of the program is to teach students a wide range of skills that will enable them to become confident, informed citizens who will succeed in a mainstream educational setting.

Special Subjects

Special classes include physical education, art, music, drama, and GAINS. ♦ Physical education; grades 1 through 9 ♦ Art; grades 1 through 9 ♦ Music; grades 1 through 4 ♦ Drama; grade 6 ♦ Musical Appreciation; grade 7 ♦ GAINS; grade 8 o GAINS, an acronym for Getting Ahead in School, provides students with accurate information about learning differences, enabling them to gain insight into their personal strengths and weaknesses.

Social Skills

Students receive direct instruction in social skills topics throughout the school year. Topics include but are not limited to understanding and managing emotions, developing friendships, and managing social situations.

Computer Instruction

The computer education program begins in 4th grade with an introduction to basic keyboarding skills and continues through grade 7. View more details about the academic program online here.

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Dress Code The clothing provider that Windward recommends as a model for dress code is Lands' End, Inc., in Dodgeville, WI. Visit landsend.com/school to order online or call 1-800-963-4816. Please use Preferred School Number #900030909. By using the Preferred School Number, Lands' End will return 3% of Windward sales proceeds to the School to enhance our educational program. Detailed guidelines regarding Lower and Middle School dress code can be found on the School’s website at thewindwardschool.org/dresscode. The guidelines allow for sufficient latitude so that proper dress should not become a major issue. The Windward School dress code will be strictly enforced, and parent/guardian cooperation is greatly appreciated.

SpiritWear

Windward logo items, including backpacks, lunch bags, sports bags, and clothing are available for purchase by students and their families. SpiritWear can be purchased at various parent events during the year or online. A SpiritWear order form is available at thewindwardschool.org/spiritwear. The Windward fleece and Âź-zip top (grey or navy), which are sold through SpiritWear, may be worn by all students during the school day.

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Emergency Dismissal and Weather-Related Closings Windward has contracted with an emergency notification service for emergency telephone, email, and text chain announcements. This service will be activated in the event of a cancellation, and parents/guardians will be contacted via this service informing them of the status of the school day. The School will use the phone numbers and email addresses provided by parents, so it is imperative that parents keep Windward updated if phone numbers or email addresses change. To update your information, please email epoy@thewindwardschool.org. In addition, all school closing information will be posted on the website and on social media channels (see web addresses on page 5). The emergency dismissal form is sent in the early summer mailing. A copy of this form can also be downloaded from the website. The School recommends that at least one other Windward parent or guardian be on the list of emergency contacts, as well as a friend or relative who lives close to the Windward campus your child attends. Please make sure that all contacts know how to get to the School. Directions can be found here on the School’s website. If Windward is open but the local school district is closed, transportation may not be provided. Parents are responsible for arranging alternate transportation. School cancellations will also be announced on the following radio and TV stations: WVOX – 1460 AM – New Rochelle, NY WHUD – 100.7 FM – Westchester & Connecticut WSPK – 104.7 FM – Hudson Valley (Weekends only) WBNR – 1420 AM – Hudson Valley NEWS 12 – Television FIOS News, Channel 1 ABC TV NBC TV

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Field Trips Windward students participate in a variety of off-campus, educational, and extracurricular trips throughout the school year. Parents and guardians will be notified when trips are planned for their grade level, and permission notices must be signed or emailed by parents/guardians and returned to the school prior to the trips taking place. Since Windward fully supervises off-campus trips with faculty, it is not necessary for parent/guardian volunteers to accompany the students.

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Financial Aid A limited amount of need-based financial aid is available. Families must contact Erik Bennett, Financial Aid Coordinator, by December 14, 2018, if they wish to be considered for financial aid for the following school year. Applications for returning students must be completed by February 22, 2019 to be eligible for consideration for the following (2019 – 2020) school year. See the website for details.

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Health and Medical Information Health Office

A registered nurse is on duty in the Health Office of each campus during the school day. The Health Offices can be reached at • Westchester Lower School: (914) 949-6968 x2222 • Westchester Middle School: (914) 949-6968 x1115 • Manhattan Lower and Middle Schools: (212) 222-8628 x3338 The Windward School requires a current Physician's Health Appraisal Form for: • • •

ALL new entrants ALL students entering Grades 1, 3, 5, 7 and 9 ANY student in grades 5 – 9 wishing to participate in any after-school Athletic Program.

Current physicals* are due by August 17, 2018. An annual exam is recommended for students in other grades. Please forward a copy of the report to the school nurse. *A current physical is one that is administered not more than 12 months prior to the commencement of the school year. The date of examination for athletes wishing to participate in any interscholastic or intramural sport program must be administered less than one calendar year from the date the sport begins. Any injury or significant illness sustained after the date of examination nullifies the physician’s clearance and will require further medical documentation in order to be cleared for sports participation.

Allergy and Nut Policy

Please see School-wide policy statement on “Lunch and Snacks” on page 22.

Physical Examinations

For all NEW students and students entering grades 1, 3, 5, 7 and 9, the New York State Department of Education requires the annual filing of a medical report on the form supplied to parents in the summer mailing. The form must be completed by the child’s doctor and parents and returned to the school by mid-August. In addition, all athletes must pass a medical examination each year in order to participate in interscholastic athletics.

Communicable Diseases

New York State Public Health Law requires all students be immunized according to mandated guidelines. View required immunizations here. Regardless of the state you reside in, The Windward School must receive proof of immunizations for all required doses. Without proof of the required immunizations, your child cannot start school in September. Proof of immunization must be any 1 of the 3 items listed below: •

An immunization certificate signed by your health care provider

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• •

Immunization Registry report (NYSIIS or CIR from NYC) from your health care provider or your county health department A blood test (titer) lab report that proves your child is immune to the disease For varicella (chickenpox). A note from your health care provider (MD, NP, PA) which says your child had the disease is also acceptable.

Medical exemptions to immunizations must be renewed annually. If your child contracts a communicable disease, the School must be told at once so that other parents can be notified. The child may return to school when they are no longer contagious. A physician's note may be required.

Medical Forms

In our continuous efforts to provide the best possible care for our students, The Windward School is partnering with SchoolDoc.com. SchoolDoc.com is a secure, encrypted, and password-protected electronic health record system that will help us consolidate and integrate student health information into a centralized and confidential location. It will give our nurses instant access to student health information, a key component in providing quality care. New parents and guardians to Windward receive an email invitation from SchoolDoc.com, and returning parents receive an email notice requiring them to update their SchoolDoc profile. Below are links to the health forms. Once completed, they can be scanned or photographed and uploaded to your SchoolDoc.com account. • • • •

The Windward School Health Appraisal Form Administration of Medication Form Allergy Form Dental Form

Please do not send these forms to the School. If you have any questions, please contact the health office on your child's campus.

Medications

Students who are required to take medication during the school day must have written permission from parents and a physician. All medication—both prescription and over-the-counter—will be held and administered by the school nurse or authorized personnel. All prescription medication needs to be sent in its original pharmacy container and labeled with the child’s name, the name of the medicine, the dose and time of administration. Over-the-counter medicines can be administered by the nurse with written permission from the physician and parent. Asthmatics may carry their own inhalers, but a signed “Administration of Medication” form must be kept on file at the Health Office.

Sick Children

Children are to be kept at home if the following symptoms are present:

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• • • • • •

green/yellow mucous production vomiting, diarrhea, or stomach pain fever over 100 F persistent cough or chest pain pink or crusty eyes suspicion of a communicable disease.

Remember, your child must be without fever, vomiting, or diarrheal illness for a 24-hour period before returning to school. If a child is out of school for more than three consecutive days, a physician’s note will be required upon a student’s return to school. If a child becomes ill during the school day, parents or guardians will be called to take the child home. If the parent/guardian is unreachable, the school will contact others listed in the Emergency Contacts. The school does not have the facilities to care for a sick child for the duration of the school day. A designated responsible adult is expected to arrive within an hour of being called.

Medical Excuses

If a child is unable to fully participate in physical education, recess or other school activities, a doctor’s note must be submitted to the Health Office at the beginning of the school day. This note should include ♦ diagnosis ♦ specific physical limitations ♦ starting and ending dates of restriction Students will be allowed to return to physical activity on the date confirmed by the doctor.

Allergies

If a student is known to be allergic or is suspected of having an allergy to certain foods, insects or medications, the “Students with Allergies” form must be completed, signed by the child’s physician, and placed on file in the Health Office. The Windward School has a strict “No-Nut” Policy. No foods that contain or “may contain” nuts or nut products are allowed in the buildings. See “Allergy and Nut Policy” on page 22 for more information. Additionally, no latex bandages, balloons, or safety gloves are permitted.

Head Lice

If it is discovered that a student has head lice, parents or guardians will be called to pick up the student. Before returning to class, the student must be examined by the nurse. If there is any evidence of nits, parents or guardians will be asked to take the child home and complete the nit removal process. If parents or guardians are concerned, they may purchase protective eyewear, headgear for gym and headphones for technology for their child. However, students must be prepared for class and remember to bring these items, or they will have to use the shared equipment.

Conjunctivitis 19


The Windward School policy is to immediately refer any child with conjunctivitis for medical evaluation and treatment. A child must be kept home until both eyes are clear for a minimum of 24 hours after the first dose of medication or confirmation from the physician that the child is not contagious.

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Lost and Found All lost and found articles will be collected and will be on display during parent-teacher conferences. At the end of the school year, any unclaimed articles will be donated to a community shelter. To facilitate the return of lost items, parents or guardians are asked to label clothing, lunchboxes, and backpacks with their child’s first and last name.

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Lunch and Snacks Allergy and Nut Policy

Some Windward students are highly allergic to peanuts and tree nuts, the most recognized and prevalent allergens. In order to respond to such children’s needs and to keep them as safe as possible, the school does not serve peanut butter, peanuts, or any nut products in the classroom or at lunch. The School provides a nut-sensitive environment by making every attempt to avoid serving any food with nut content. However, the School cannot regulate the ingredients that manufacturers use during their food processing. Manufacturers often change such ingredients without providing prior notice to schools or other consumers. The School has put the following guidelines into effect: ♦ Our food service provider will not knowingly prepare foods containing nuts or nut products. ♦ No peanuts, tree nuts, or foods that contain or “may contain” nut products may be sent to school. ♦ Classroom projects will not involve nuts or nut products. ♦ When parents send in baked goods for birthday parties or other celebrations, they must be nut-free. Parents should let the homeroom teacher know a few days in advance of a celebration so that food allergic children or children with special dietary needs can provide their own safe treat. ♦ Parents should not enclose candy or other treats in holiday cards. ♦ If a child eats a product containing nuts for breakfast, the School requires that the child’s face and hands be washed with soap and water and teeth be brushed before leaving for school.

Snack

All students in grades 1 through 9 have a morning snack break. Children are frequently hungry midmorning and should be sent to school with a single-serving, healthy snack every day. Gum, candy or soda may not be brought to school.

Optional Lunch Program

Parents must provide a lunch or enroll their child in the school lunch program. Windward has contracted with Flik Independent School Dining, a preeminent food-service provider to over 90 private and independent schools. Parents can view the monthly menu online here or via the School website. The following is a short overview of the service offered at Windward:

Westchester Lower School: Participating students may choose between a hot entrée, a deli sandwich or a bagel with cream cheese or butter, plus a choice of side dishes and dessert. All students receive a beverage and may select milk, juice or water. Lower school students who participate in the lunch program will receive pizza on Fridays. Additionally, the 22


Lower school has a Pizza Friday program where students not participating in the regular lunch program may enroll in Pizza Fridays only, for a fee.

Westchester Middle School: Participating students may choose between a hot entrĂŠe,

a deli sandwich or a bagel with cream cheese or butter, or a salad, plus a choice of side dishes and dessert. All students receive a beverage and may select milk, juice, or water.

Manhattan Lower and Middle Schools: Participating students may choose

between a hot entrĂŠe, a deli sandwich or a bagel with cream cheese or butter, or a salad, plus a choice of side dishes and dessert. All students receive a beverage and may select milk, juice, or water. Students who participate in the lunch program will receive pizza on Fridays. Students not participating in the regular lunch program may enroll in Pizza Fridays only, for a fee.

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The Windward School Mission Statement Windward is a coeducational, independent day school dedicated to providing a proven instructional program for children with language-based learning disabilities. The multisensory curriculum is designed for students of average to superior intelligence who can benefit from the unique educational experience provided. Through direct instruction in small class settings, a trained staff assists students to improve their language skills. Academic success, combined with opportunities for social and emotional growth within an intentionally diverse and inclusive setting, enables students to build confidence and develop self-advocacy skills. Windward is committed to helping students achieve their full potential in preparation for a successful return to a mainstream educational environment. To meet these goals, the School provides ongoing training to its faculty based on the most current research and shares its expertise with the parent body, other educators, and the broader community. The Windward School is a non-profit corporation, operated under a charter granted by the New York State Board of Regents and directed by a Board of Trustees. The school is a member of the National Association of Independent Schools, the New York State Association of Independent Schools, the Westchester Association for Children with Learning Disabilities, the International Dyslexia Association and the Council for Exceptional Children.

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Nondiscrimination Policy The Windward School does not discriminate in admissions, employment or administration of programs on the basis of gender, race, religion, age, national or ethnic origin or sexual orientation.

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Parent Portal – my Windward The parent portal is accessible to current Windward families by visiting https://portal.thewindwardschool.org. It is also accessible in the upper, right-hand corner of the School’s website at www.thewindwardschool.org. The parent portal includes the following features: • Family Directory • Faculty/Staff Directory • Access to Forms and Documents • Printable PDFs of Student Directory Information by Grade & Campus • Windward Parents Association (WPA) Contact & Volunteer Information • All-School News & Announcements • Divisional News & Announcements • Weekly We-Blast Content • And much more! Each year, incoming families for the upcoming school year are invited to access my Windward in early August. Families will receive an invitation to their email(s) on file with the School and will receive usernames to login and create a password. If you forget your password, please visit https://portal.thewindwardschool.org and select ‘Forgot Username or Password’. If you have any questions or have trouble accessing my Windward, please contact the Communications Department at communications@thewindwardschool.org.

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Parent Seminars Parent Seminars are offered September, October, November, January, February, March, and April by world-renowned speakers on topics related to language-learning disabilities. They are offered at the Westchester Middle School and Manhattan campuses. Parents and guardians are highly encouraged to attend these free seminars and may attend the seminar location that is most convenient for them. Registration is required. Parent Seminars are for current Windward parents/guardians only. To view the current and future Parent Seminars, visit portal.thewindwardschool.org/parentseminar. You may also register online for the upcoming parent seminar on the page, too.

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Parent-Teacher Conferences Individual parent-teacher conferences are scheduled three times a year and may be supplemented by interim conferences when necessary. Fall conferences occur in early November, winter conferences occur in February, and year-end conferences are held during the week after the last day of school. Conferences are scheduled during the day and in the evening. Please note that a limited number of evening conference appointments are available. Parent-teacher conferences are scheduled on a firstcome, first-served basis through the PTC Wizard, which can be accessed on the School website and Parent Portal. Parents will be notified in advance of the timeframe for scheduling conferences.

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Parties In-School Celebrations

In school, birthday celebrations are kept simple. If parents or guardians wish to have their child celebrate with the class, they may send in a simple treat. Please be mindful of the “No Nut” policy. Parents and guardians are requested to consult with their child’s teacher in advance of the day. Summer birthdays will be celebrated during the last month of school.

Out-of-School Celebrations

Windward asks that parents and guardians please be especially sensitive when planning social events outside of school. Let inclusion be the guiding principle when planning group parties. If a party or event is going to include a significant number of children, include all members of the class. If possible, the party should be planned for a weekend or at such a time that children are not departing from school. Invitations may not be handed out at school. Gifts or party favors should not be brought to school either before or after the celebration.

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Teacher Gift Policy While the desire of children to present the adults in their school lives with gifts is appreciated, it is important that no child or teacher be placed in an uncomfortable position. Therefore, it is the thought that counts; there is no expectation that children must give gifts.

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Reports on Academic Achievement In all subjects, students are assessed not only in academic achievement but also for effort, appropriate behavior and completion of homework.

Lower Schools: Progress reports on student achievement are prepared four times a year, in November, February, April and June.

Middle Schools: Report cards are sent home quarterly; progress reports are sent home in February and in June.

Honor Roll, Grades 5-9

All students who earn a grade of “Satisfactory” or better in Effort, Behavior, and Homework for every subject qualify for the Effort Honor Roll for that marking period. There is also an Academic Honor Roll for ninth grade students who achieve a grade of “B” or better in all subjects.

Homework

Windward strives to help students become self-sufficient by assigning homework that reinforces the day’s lessons and requires minimal parent involvement. Parents or guardians with questions about homework are encouraged to contact the relevant teachers.

Tutoring

Windward discourages the use of outside tutors for its students during the academic year. The School’s expectation is that daily homework can be accomplished independently. Questions about tutoring should be directed to the Division Head. In order to avoid conflicts of interest, Windward faculty do not tutor Windward students or their siblings outside of school.

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School Day and Daily Schedule School Day The buildings open for students at 8:00 a.m. each day, and students are expected to be in their homerooms by 8:15 a.m. This allows for students to review homework, socialize with friends and prepare for the day ahead. Academic classes begin promptly at 8:30 a.m. The school day consists of eight periods, including lunch and recess. Dismissal is the same time at all three campuses: Monday through Thursday at 3:00 p.m., and Friday at 1:30 p.m., to enable intensive ongoing staff development.

Homeroom and Daily Schedule Students are assigned to homerooms within each grade. The number by which each homeroom is designated indicates neither grade level nor ability grouping; it simply serves to facilitate the process of identifying and scheduling homeroom groups. Within a grade level, students are grouped according to skill level for language arts and math; they are grouped heterogeneously for social studies and science. As a result, students in all grades will have a variety of teachers throughout the day and will usually move to different classrooms for each major subject. At the end of the school day, all middle school students are assigned to “Focus,� a 15-minute period prior to dismissal when students review their assignments, organize their homework, and ask followup questions as necessary.

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School Facilities The use of space on campus by any outside group for meetings or for the distribution of materials must be approved by the Head of School. Also, The Windward School does not promote the sale or advertisement of any commercial product or services offered by an individual.

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School Supplies Windward students are supplied with all materials necessary for the school day. Each child should bring a backpack (no wheeled backpacks allowed) to school. At times, information will be sent via backpack, so please make sure to check your child’s backpack. Please pay attention to the parent portal and We-Blast for additional updates.

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Transportation and Drop-Off & Pick-Up Transportation

Transportation arrangements to and from school are the responsibility of parents and guardians. Windward does not provide or arrange bus service or car service; supervision of students on buses or cars is the responsibility of the transportation provider. Should issues arise pertaining to transportation, parents and guardians should, as a first step, address their concerns directly with the transportation service. While the School has no supervisory role over students on buses and in cars, we do ask that you keep the School informed regarding any persistent transportation concerns. Students come to Windward by… ♦ Buses provided by local school districts ♦ Buses contracted by parents or guardians ♦ Car services contracted by parents ♦ Parent/guardian or caregiver vehicle ♦ Parent or guardian-arranged carpool ♦ Public transportation ♦ Walking to school

Drop-Off and Pick-Up It is imperative that the School and parents work together at all times to assure that every child is always safe. Windward drop-off and dismissal policies promote safety, and the School maintains secured buildings when in session. It is critical that everyone driving on or near the campuses use extreme caution and common sense.

Westchester Lower School

Due to bus congestion and the residential neighborhood of the Windward Avenue location, the School urges parents to abide by speed limits and to observe common-sense courtesy during dropoff and pick-up times. The safety of our children should be the first priority for all of us. ♦ Drop-off o All morning drop offs must be made after 8:00 a.m. in the first circular driveway near the walkway to the main entrance of the building. As necessary, parents will be directed to the lower lot by a Windward employee. To ensure safety, students must remain in supervised vehicles prior to 8:00 a.m. It is important to note that there will be no supervision in front of the building until 8 a.m. ♦ Pick-up o Children are dismissed to buses only in the first circular driveway and are dismissed to cars in the second circular driveway, just past the school building. Queues form for afternoon pick-up approximately one-half hour before dismissal.

Westchester Middle School

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Separate car and bus entrances make drop-off and pick-up areas less congested at the Red Oak campus; the School strongly urges parents to abide by speed limits and to observe traffic flow patterns and common-sense courtesy. ♦ Drop-off and Pick-up o Drop-off and pick-up for cars is directly in front of the main entrance. Queues form on the school property for afternoon pick-up approximately one-half hour before dismissal. Please note that it is illegal for cars or buses to queue on Red Oak Lane. Please do not idle while waiting in the queue to pick up students.

Manhattan Lower and Middle Schools Drop-off: The building is open to students at 8:00 a.m. It is important to note that there will be no supervision in front of the building prior to the opening of the school doors. Only students who commute to school on an OPT or district bus, or have been given early arrival permission due to extenuating circumstances, will have access to the building prior to 8:00 a.m. At 8:00 a.m., Windward faculty members will be outside welcoming students into the building. Please advise caregivers and car services about the 8:00 a.m. arrival time. If your child travels to school on their own, please help them plan their commute so they arrive between 8:00 a.m. and 8:15 a.m. All students are expected to be in school by 8:15 a.m. Pick-up: To get our students to their dismissal locations efficiently, and to avoid any safety hazards caused by overcrowding in the vestibule and lobby area, the following dismissal plans will be in place: Student Pick-Up The main doors will open to parents/guardians/caregivers at 3:00 p.m. Mondays-Thursdays and 1:30 p.m. on Fridays. Parents/guardians/caregivers will proceed through the lobby to the gym, where students will gather by homeroom group. Students must be “checked-out” by a Windward faculty member before leaving with the designated pick-up person. Rather than returning to the lobby, everyone will be directed to exit through Stairway F, which leads from the gym to 93rd Street. Bus/Car Service Students taking a bus or car service will exit through the external TTI-M door. Once the bus or car service arrives in front of the building, a Windward faculty member will escort the student(s) to their mode of transportation. Self-Dismissal With written consent, students not being picked up or taking a bus/car service will “selfdismiss” and exit through the main doors at 3:05 p.m. (1:35 p.m. on Fridays). Please make sure you have submitted the “Self-Dismissal Form” to the School if you would like your child to self-dismiss.

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Early Drop-off at All Campuses

If an early drop off is necessary, please contact the Division Head in advance. Windward has specific policies that apply to all methods of transportation: ♦ No student will be permitted on another student’s bus without permission from the bus company and a note from the parents of both children. ♦ No student will be permitted to leave with another student’s parent or driver without written permission from the parents of both children. Dismissal at all campuses occurs at 3:00 p.m. (1:30 p.m. on Fridays). If it is necessary for a student to leave school early or if a student will not be taking regularly scheduled transportation home, the School must receive advance notification in the form of a written note or an email to: ♦ wlsmaindesk@thewindwardschool.org (Westchester Lower School) ♦ wmsmaindesk@thewindwardschool.org (Westchester Middle School) ♦ mlsmaindesk@thewindwardschool.org (Manhattan Lower School) ♦ mmsmaindesk@thewindwardschool.org (Manhattan Middle School) If your child will be unescorted by an adult on his or her way to and from school, written approval is required.

After-School Activity Pick-Ups

♦ Westchester Lower School o Pick-up is in the bus loop. ♦ Westchester Middle School o Pick-up is at the side entrance, next to the gymnasium, where the school buses drop off and pick up. ♦ Manhattan Lower and Middle Schools o Pick-up is at the main entrance.

If a student participates in after-school sports or clubs, it is the responsibility of parents and guardians to arrange for pick-up at the appointed place and time. Parents and guardians of students repeatedly picked up late may be levied a late charge. Students who are repeatedly picked up late may be asked to withdraw from the after-school programs. If an after-school activity is cancelled, the School will contact parents and guardians. In the event of cancellation, the student’s method of transportation must be confirmed directly with the School prior to dismissal.

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Windward Parents Association For WPA contact information, please visit the parent portal at portal.thewindwardschool.org or thewindwardschool.org/wpa. For general information, email wpa@thewindwardschool.org. WPA Officers Manhattan President:

Barbara O’Connor

Westchester President

TBD

VP Westchester Lower School Campus:

Kristin Davidsson

VP Westchester Middle School Campus:

Cris Carofano

VP Manhattan Campus:

Irene Anschlowar

Treasurer:

Meg Bausano

Administrative Secretary:

Susan Adams

Recording Secretary:

Roz Kruse 2017-2018 WPA Division Representatives

Westchester Lower School Representatives:

Courtney Belhumeur Jen Mendelson

Westchester Middle School Representatives:

Alan Connolly Ann Sheridan

Manhattan Lower School Representative:

Amanda Fischer

Manhattan Middle School Representative:

Sharon Moody

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Windward Teacher Training Institute Founded in 1988, The Windward TeacherTraining Institute (WTTI) provides professional development based on scientifically validated research in child development, learning theory, and pedagogy. Courses, workshops and lectures address a broad range of developmental and curricular topics. The goal of the Institute is to disseminate reliable and practical information for educators or interested individuals who are seeking to enhance their knowledge and expertise. The Institute is located at the West Red Oak Campus in the Judith C. Hochman Building. The second WTTI location opened in Manhattan in 2016. All courses, workshops and lectures are open to Windward parents. For information on current WTTI listings, please call (914) 949-6968 ext. 1270 or visit thewindwardschool.org/wtti. In spring 2007, Windward Teacher Training Institute (WTTI), a division of Windward School, became an accredited IMSLEC training center, enabling the WTTI to offer national certification in Multisensory Structured Language Education. Our accredited training program offers extensive coursework and supervised teaching experience leading to professional certification. IMSLEC, International Multisensory Structured Language Education Council, accredits training centers which meet rigorous criteria and instructional program standards for preparing specialists in Multisensory Structured Language Education.

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The Windward School 2018-2019 Handbook  
The Windward School 2018-2019 Handbook