Environmental Control Committee (ECC) Manual
Association of Property Owners of the Hideout, Inc. Version January 2020
THIS MANUAL IS A COMPILATION OF ALL ENVIRONMENTAL CONTROL REGULATIONS THAT ARE CONTAINED IN THE POA PROTECTIVE COVENANTS, BYLAWS, AND HIDEOUT RULES & REGULATIONS. THE HIDEOUTS ENVIRONMENTAL DEPARTMENT, ALONG WITH THEIR RELATED COMMITTEES, WILL MONITOR AND ENFORCE BOARD APPROVED REGULATIONS. ALL PROJECTS ARE TO ADHERE TO THE 2015 INTERNATIONAL BUILDING CODE AND THE 2014 NATIONAL ELECTRICAL CODE.
Forward The Governing Documents of The Hideout POA are comprised of, but not limited to, Protective Covenants (PC), By-Laws (BL), and Resolutions approved by the Board of Directors pertaining to Rules & Regulations (BDR) and ECC rules and procedures (ECCR). This section will attempt to consolidate those rules and regulations that pertain to environmental procedures involved with the process of making improvements to a memberâ€™s lot. In no way is it an attempt to change, override or supersede any existing Governing Documents or Governmental regulations, and any omission of any existing Governing Documents or Governmental regulations does not alleviate the responsibility of members, guests, agents of members, etc. from adhering to them. No provision of these rules of the Declaration shall be construed so as to conflict with Pennsylvania Building and Environmental Laws, Codes, and/or Rules & Regulations. The requirements of these rules, or the Declaration of Protective Covenants may be more restrictive than those of Pennsylvania Laws, Codes, and/or Rules & Regulations. (ECCR Section 132 4/20/83) In the interpretation and the application of the provisions of these rules, they shall be held to be the minimum requirements for the promotion of health, safety, and general welfare. It is not intended to interfere with, or abrogate, or annul other Rules & Regulations, or Codes of Township, State or other agencies in jurisdiction, provided that where these rules impose greater restrictions upon the use of buildings or premises, the provisions of these rules shall prevail. (ECCR Section 1 4/20/83) If any section, subsection, sentence, clause or phase of this Code is for any reason held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remaining portions of this Code. (ECCR Section 1 4/20/83) Every provision of this Manual is herby declared to be independent of, and severable from every other provision of the Manual. If any such provision shall be held to be invalid or unenforceable, that holding shall be without effect upon the validity or enforceability of any provision of this Manual. (ECCR Section 1703 01/01/75) Full versions of the Protective Covenants, By-Laws, Consolidated Rules & Regulations, and this manual are accessible at www.hideoutassoc.com.
Mission The purpose of the Environmental Control Committee (ECC) is to protect the value, desirability, and attractiveness of the HIDEOUT POA as a whole and each of the parcels situated within the community in order to maintain a degree of harmony in keeping with the character of the community. Utilizing the powers and duties established in the Declaration of Protective Covenants, dated May 11, 1970, the ECC will monitor and control the actions of each individual property owner associated with improvements constructed on any lot within the Hideout.
Goal The actions of the ECC will be performed at a professional level and in a timely manner conforming to the duties identified in the Declaration of Protective Covenants. The ECC will treat all parties that come before it with equal parity and to provide guidance solving ECC related issues. It must be understood that every action of the ECC is for the benefit of the entire community and not to promote any selective treatment.
Protective Covenants 6. The Environmental Control Committee A. General Powers of the Committee ( i ) Power to Approve Plans -
No improvement may be constructed on any lot without the prior written approval of the Committee. Such approval shall be granted only upon written application in the manner and form prescribed by the Committee, accompanied by two sets of plans and specifications for such improvement. The application shall show the location of all improvements existing upon said Lot, the location of the improvement proposed to be constructed, the color and composition of all exterior materials to be used, any proposed landscaping, and any other information which the Committee may require.
ECC Organization and Meeting Rules 1. The Environmental Control Committee (ECC) shall elect their Chairperson who will facilitate the meetings and be responsible for overall coordination of the committee. Election will take place either the last meeting of November or the first meeting of December each year. 2. Regular Meetings will be scheduled a minimum of two (2) times a month. The Chairperson may call an unscheduled meeting, with a three (3) day notice (for emergency or urgent purposes less than 3 days or whatever is agreeable to the members), in order to facilitate a timely disposition of any matters requiring special attention by the ECC. Should the Chairperson be unavailable another ECC member may act as the Chairperson, however, a quorum of two (2) ECC members is required for any complex permit approval or similar action to be taken. As a result of a Resolution voted at the April 16, 2011 Board Meeting, the liaison appointed by the POA Board of Directors to the ECC, may be called upon to act in behalf of an ECC member to satisfy the quorum requirement. 3. The exception to #2 above will be approval of any non-complex no fee permit applications (such as but not limited to painting, staining, vinyl siding, and re-roofing) that shall be delegated to either the Public Works Secretary, Facilities & Grounds Manager, or Environmental Manager to approve with the ECC. The permits that are approved by either the Facility & Grounds Manager or the Environmental Manager shall be presented to the ECC at the next scheduled meeting and shall be recorded in the minutes of the meeting. In addition, the Public Works Secretary, and the Environmental Manager shall be delegated the power to execute letters of notification pertaining to actions taken with ECC matters. 4. An Agenda shall be drafted and distributed two (2) days prior to the meeting. The Agenda shall be a combined effort of the Committee and the Secretary of the Public Works Department in order to ensure all issues are addressed. 5. It is a requirement that accurate minutes of the meeting are recorded to provide adequate data supporting the final disposition of any issues that come before the ECC. The minutes shall be published in the Hideout media. The Chairperson has the responsibility to ensure the task is performed. 6. The Environmental Manager, acting as a liaison for POA management, shall attend the scheduled meetings. The Secretary of the Public Works Department shall attend to record the minutes and provide administrative support to the ECC. The Facilities and Grounds Manager and Public Safety Director may also be expected to attend for information and advice on ECC matters. 7. In the instance where additional information is required, the ECC is empowered to request an appearance before the ECC by the member applicant to present information to support an issue being considered by the ECC. 8. ECC meetings are considered open meetings and may be attended by members of the Hideout POA that are considered “members in good standing”. The exception will be meetings, or parts of a meeting, that involve items in the Hideout Protective Covenants and/or By-Laws which may necessitate a “committee members only” session. In those cases, only the ECC members, and those who the ECC members feel should be in attendance, will be permitted to attend. In addition, minutes of those sessions will not be published in the Hideout media.
Important Contact Information Hideout Main Office ......................…….(570) 698-4100 Environmental Manager ................……..ext. 166 Environmental Administrative Asst…….. ext. 102 Facilities Manager..........................………ext. 136 Facilities Administrative Asst .........………ext. 108 Public Safety Director ....................………ext. 143 Roamingwood Sewer & Water ......……..(570) 698-6162 Lake Township (Township Permits)……..(570) 698-0444 Salem Township (Township Permits)….. (570) 689-4663
2020 Permit Application Fees
(Fees are subject to change) No-Fee Permit Applications:
Painting – Staining (Must submit color sample) Re-Roofing (Must submit color sample) Siding (Must submit color sample) Electrical Fence for Pets Tree Removal (Dead/Dying/Diseased or Hazardous Trees) Generic/Miscellaneous Projects (Gutter/Window/Door Replacement, etc.)
Fee Based Permit Applications: Deck (Replacement)...................... ……………$ 50.00 Deck (New) ................................... ……………$ 75.00 Dock/Bulkhead/Shoreline Improvement…..$ 60.00 Driveway (New or Re-top) ............ ……………$ 50.00 Excavation/Demolition ................. ……………$ 40.00 Fuel Storage Tanks (Propane/Oil) . ……………$ 20.00 Garage – (Attached or Detached) . ……………$100.00 Generator ..................................... ……………$ 20.00 Safety Railing ................................ ……………$ 40.00 Home Additions ............................ ……………$100.00 Landscape (Major) ........................ ……………$ 40.00 New Single-Family Home .............. ……………$600.00 Parking Pad ................................... ……………$ 45.00 Patio.............................................. ……………$ 40.00 Pet Enclosure ................................ ……………$ 10.00 Porch/Sunroom ............................ ……………$100.00 Retaining Wall............................... ……………$ 30.00 Roof Mounted Solar Systems ....... ……………$ 15.00 Satellite/DISH Antenna ................. ……………$ 10.00 Storage Sheds/Gazebo.................. ……………$ 45.00 Tree Removal (Construction Related)………..$ 20.00 Almost all exterior work in The Hideout requires a Permit. Call (570) 698-4100 x102 or x166 to confirm if a Permit is needed. Likewise, it is the homeowner’s responsibility to ensure if a township land use permit is required for a specific project or not.
Hideout ECC Manual Rules & Regulations – Property Improvements SECTION A – DEFINITIONS
ASSOCIATION BOARD BYLAWS COMMITTEE COMMON AREAS CONTRACTOR DECLARANT DECLARATION DEVELOPMENT EARTH SATELLITE ANTENNA EARTH SATELLITE STATION GUEST IMPROVEMENTS LOT MEMBER MEMBER IN GOOD STANDING MODEL HOME OWNER PLAT POLICY SINGLE FAMILY DWELLING SPEC HOMES SUB – CONTRACTOR TENANT UTILITY LOT
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SECTION B – ENVIRONMENTAL CONTROL COMMITTEE COMMITTEE MEMBERSHIP CONFLICTS DUTIES OF THE COMMITTEE GENERAL POWERS OF THE COMMITTEE APPEALS HEARINGS INDEMNIFICATION OF COMMITTEE MEMBERS LIABILITY OF COMMITTEE PERMIT FOR REPLACEMENT TYPE PROJECTS PERMIT ISSUANCE
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PERMIT PRIVILEGES PERMIT RENEWAL PLANS SURVEY VARIANCE SECTION C – GENERAL APPLICATION COMMON AREA OWNERSHIP
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SECTION D – GENERAL APPLICATION MEMBER LOTS ACCESSORY BUILDINGS ANIMALS CHANGE OF OCCUPANCY COLOR APPROVAL COMPLETION OF CONSTRUCTION CONTRACTORS HOURS CULVERT PIPE INSTALLATION DITCHES AND SWALES DOCKS, PIERS, ETC DRILLING AND MINING DRIVEWAYS EARTH SATELLITE ANTENNAS & SATELLITE STATIONS ENCLOSURE FOR PETS ENVIRONMENTAL CONTROL EXCAVATION & Demolition EXCAVATION GUARDING/BLASTING EXTERIOR COLORING EXTERIOR SIDE AND TRIM EXTERIOR DOORS AND WINDOWS EXTERIOR DECKS AND PORCHES EXTERIOR MATERIALS FENCES FUEL TANKS AND TRASH RECEPTACLES GARAGES GENERATORS GENERAL CLEAN-UP LAWN FERTILIZER LIGHTING MODEL HOMES – RESTRICTION ON CONSTRUCTION MODEL HOME PROCEDURE & REQUIREMENTS
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MOVING A BUILDING REMOVAL OF BUILDING PAVEMENT PROTECTION PROPANE TANKS
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PROTECTIVE BARRIERS RE-SUBDIVISION ROAD DAMAGE COMPENSATION SEWAGE DISPOSAL SIGNAGE ON VEHICLE SIGNS TEMPORARY STRUCTURE RESTRICTIONS TREE REMOVAL TREE REPLACEMENT UNSAFE BUILDING USED BUILDINGS WATER SYSTEM WETLANDS
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SECTION E – LAND USE ENVIRONMENTAL BEAUTY ENVIRONMENTAL BEAUTY – FIREWOOD FLOOR AREA REQUIRED RESIDENTIAL LOTS
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SECTION F – PROVISIONS WITH RESPECT TO LAKES & LOTS DECLARANT NON-RESPONSIBILITY FOR DAMAGES OWNERSHIP OF LAKE FRONT LOTS
SECTION G – EASEMENTS JOINER OF LOTS LIABILITY FOR USE OF EASEMENTS RESERVATIONS USE OF MAINTENANCE BY OWNERS
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SECTION H – PURPOSE, DUTIES AND POWERS OF THE HIDEOUT POA DUTIES PURPOSES
SECTION I – MEMBER ACCEPTANCE AND OBLIGATIONS GRANTEE’S ACCEPTANCE SUBJECT TO DECLARATION OBLIGATION PROCEDURAL AND INSURANCE REQUIREMENTS
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SECTION J – TREE REMOVAL & REPLACEMENT PROGRAM ARTICLE 1
PURPOSE DEFINITIONS REGULATIONS EXCLUSION IN PROGRAM APPLICATION FOR TREE REMOVAL PERMIT REMOVAL OF SIGNIFICANT TREES TREE REPLACEMENT PLAN TREE REPLACEMENT ALTERNATIVE: CONTRIBUTION TO POA TREE FUND TREE RESTORATION FUND REVIEW AND APPROVAL OF PERMITS CRITERIA FOR APPROVAL OR DISAPPROVAL OF PERMIT APPEALS INSPECTIONS AUTHORIZATION TO ENTER UPON LAND PERMIT FEES AND PENALTIES FOR TREE REMOVAL VIOLATIONS AND PENALTIES: RESTITUTION ARTICLE 2 PROHIBITED ACTS PLANTING ON HIDEOUT COMMON AREAS PROHIBITED MAINTENANCE OF TREES AND SHRUBS NOTICE TO PROPERTY OWNER FOR THE REMOVAL OF DANGEROUS TREES AND/OR SHRUBS REMOVAL-DANGEROUS TREES OR SHRUBS WITHIN RIGHT-OF-WAY OF THE POA ROADWAY COMPLIANCE: VIOLATIONS AND PENALTIES CONTINUED VIOLATIONS
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SECTION K – POA BOARD RESOLUTIONS AFFECTING ECC OPERATIONS (1999-2019) SECTION L – USEFUL RESOURCES
THE CONTENTS OF THIS MANUAL ARE SUBJECT TO REVIEW, CHANGE, OR DELETION ON AN ANNUAL SCHEDULE OR AS DEEMED NECESSARY.
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ENVIRONMENTAL CONTROL SECTION A – Definitions “Association” – means The Association of Property Owners of The Hideout, Inc., a Pennsylvania not-for-profit corporation (PC 1a 5/11/70) “Board” – means the Board of Directors of the Association (PC 1b 5/11/70) “By-Laws” – means the By-Laws of the Association (PC 1c 5/11/70) “Committee” – means the Environmental Control Committee (PC 1d 5/11/70) “Common Areas” means: 1)
All streets, lakes, parks, recreational and community facilities and all other areas in the Development not subdivided into Lots, except the areas designated as Tracts 1, 4, 5, 8, 13, 22, 22a, 25, 26, 26a and 33 on the Plat and all water and sewer lines, mains and equipment at any time installed in any street in the Development. All real property which may be designated by Declarant as Common areas in any map or instrument (including any instrument of conveyance from Declarant to the Association) hereafter recorded; and All real property acquired by the Association, whether acquired from Declarant or otherwise. (PC 1e 5/11/70)
“Declarant” - means Boise Cascade Recreation Communities, or its successors. (PC 1f 5/11/70) “Declaration” - means this Declaration of Protective Covenants and any amendments hereto. (PC 1g 5/11/70) “Development” - means all of the real property known as The Hideout, a subdivision, situated in the Townships of Lake and Salem, Wayne County, Pennsylvania, as the same is referred to in the Declaration of Protective Covenants, which is duly recorded in the Recorder of Deeds Office in and for Wayne County, Pennsylvania. (BL Article II Section 1h 12/29/79) “Earth Satellite Antenna” – shall mean an apparatus capable of receiving communications from a transmitter or a transmitter relay located in planetary orbit.
“Earth Satellite Station” – shall mean an apparatus capable of transmitting communications to a satellite in a planetary orbit or functioning as a relay transmitter. (ECCR Section 1611 6/30/98) “Guest” – means all spouses, dependent children and legal dependents of Class B & C Associate Members; invitees of: (a) Members, (b) Class A Associate Members, (c) Tenants. The use of any particular genders herein shall be deemed to include all genders. (BL Article II Section 1n 10/6/91) “Improvements” - means all buildings, outbuildings, roads, driveways, parking areas, fences, retaining walls and other walls, docks, piers, hedges or other plantings, poles, and any other structures of any type or kind. (PC 1h 5/11/70) “Lot” - means any numbered lot shown on the Plat. “Residential Lot” means any Lot except a Utility Lot (PC 1i 5/1/70) “Member” - those persons having membership rights in the Association in accordance with the provision of these By-Laws. (BL Article II Section 1k 12/29/79) “Member in Good Standing” - means a member who has not defaulted on any financial obligations to the Association for all lots owned and has not breached any other obligations under the community legal documents. (BL Article II Section 1o 3/31/04) “Model Home” - A “model home” for purposes of this Manual is defined as a single family residential dwelling, as said dwelling is defined in Section 1. L of the Declaration of Protective Covenants, erected or constructed only by an authorized general building contractor on a lot or lots in The Hideout Development, which is intended as a business office for demonstration and/or showroom purposes as a style of design, or quality of construction or type of dwelling that shall be available for construction, erection or sale to owners or prospective lot owners at The Hideout. (ECCR Section 201 1/23/99) “Open Fire” - is defined as any fire within which the products of combustion are emitted into the open air and are not directed through a stack or chimney. (BOD 14-42) 14-42 MOTION RESOLVED to recreational open fires on member’s lots be permitted as long as the fire is a self-contained vessel designed and manufactured for that purpose and prudent safety precautions are taken. Motion by Art Shelko, seconded by Bill Rooney, passed 6-0-1. Fred Sakacs abstained. “Owner” means: 1) Any person, including Declarant, who holds fee title to a Lot or an undivided interest in fee title to a Lot; or 2) Any person who has contracted to purchase fee title to a Lot or an undivided interest fee title to a Lot, under a written agreement, in which case the seller under said agreement shall cease to be the “Owner” which said agreement is in effect; or 2
Any lessee of a Lot under a recorded lease from the owner of fee title to said Lot for a term of not less than 50 years, in which case the lessor under said lease shall cease to be the “Owner” while said lease is in effect. (PC 1j 5/11/70)
“Plat” - means the maps of Sections 1 through 22 of the Development recorded April 9, 1970 and May 11, 1970 in the Office of the Recorder of Deeds of Wayne County, Pennsylvania in Plat Book 5, pages 26 through 68, and such revisions thereof as made from time to time to be filed in said office by Declarant as amended. (PC 1k 5/11/70) “Policy” - refers to the written regulations or course of conduct adopted and followed by the Board of Directors in the governing and operation of The Hideout. (BL Article II Section 1f 12/29/79) “Single-Family Dwelling” - means a residential dwelling for one or more persons, each related to the other by blood, marriage or legal adoption, or a group of not more than 3 persons not so related, together with his or her domestic servants, maintaining a common household in such dwelling. (PC 11 5/11/70). “Spec Homes” - Spec homes shall not be considered Model Homes. Spec Homes shall be defined as a single-family dwelling constructed by an authorized general building contractor for the exclusive intent of sale once construction is complete. Furnishing and appliances shall not be permitted to be installed in Spec Homes until such time as the buyers obtain ownership of the dwelling. (ECCR Section 201 1/23/99) “Contractor” - for purposes of this Manual shall mean any person, firm, or corporation who pursues the occupation or business of general building construction and who contracts to render services and supplies for others in the erection and construction of buildings. (ECCR Section 201 1/23/99) “Subcontractor” - for purposes of this Manual shall mean any person, firm or corporation who is not engaged in the general construction business but who normally subcontracts for specific work to a general contractor for the specific mechanical discipline to a building, including but not limited to electrical, plumbing, heating, etc. (ECCR Section 201 01/29/99) “Tenant” - means a person or persons entering into a lease of a private home of a member. One couple and dependents, OR not more than three unrelated adults, are considered “renters” for amenity use purposes. All others are considered “guest of renters”. (BL Article II Section II 12/29/79) “Utility Lot” - means a Lot designated as Nos. 16, 17, 18, 107, 108, 575, 576, 811, 839, 840, 1155, 1156, 1157, 1320, 1321, 1551, 1723, 2028, 2052, 2053, 2309, 2310 or 2311 on the Plat so long as the Owner of such Lot is Declarant or a utility company serving the Development. (PC Amendment 1/15/74)
SECTION B – The Environmental Control Committee “Committee Membership” - The Committee shall be composed of three members appointed by Declarant. Committee members may be removed by Declarant. Vacancies shall be filled by Declarant, or if Declarant fails to do so within two months, by the Board. When 90% of the Lots have been sold by Declarant, the Board may thereafter appoint and remove Committee members. (PC 6B 5/11/70) (BOD 11-27) “Conflicts” - This manual is not written to conflict with the Protective Covenants of The Hideout, Inc. Any conflict shall be decided upon by the Board of Directors of The Hideout, Inc. (ECCR Section 1700 01/01/75) “Duties of the Committee” - The Committee shall act within 30 days after all required information has been submitted. The Committee shall retain one copy of submitted material and return the other copy. All notices to applicants shall be in writing. Any disapproval shall specify the reason therefor. The approval of the Committee of plans and specifications shall not be a waiver by the Committee or its right to object to any of the features or elements contained in any subsequent plans or specifications submitted for approval. The Committee may inspect work being performed to assure compliance with this Declaration and the Committee’s rules. Failure of the Committee to act upon an application within 30 days shall constitute approval of the application. At any time prior to the completion of construction of an improvement, the Committee may require a certification of the Contractor, the Owner, or a licensed Surveyor, that such improvement does not violate any setback rule, ordinance or statute or encroach upon any easement or right-of-way of record. Such certification shall be delivered to the Committee within 10 days after completion of such improvement. The Committee shall adopt written rules governing its procedures. (PC 6C 5/11/70) “General Powers of the Committee” 1) Power to Approve Plans. No improvement may be constructed on any lot without the prior written approval of the Committee. Such approval shall be granted only upon written application in the manner and form prescribed by the Committee, accompanied by two sets of plans and specifications for such improvement. The application shall show the location of all improvements existing upon said Lot, the location of the improvement proposed to be constructed, the color and composition of all exterior materials to be used, any proposed landscaping, and any other information which the Committee may require. 2)
Power of Disapproval. The Committee may disapprove any application: • Which does not comply with this Declaration; or • Because of reasonable dissatisfaction with grading plans, location of the proposed improvement on a Lot, finished ground elevation, color scheme, finish, design, proportions, architecture, shape, height or style of the proposed improvement, the materials used therein, the pitch or type of roof proposed to be placed thereon; or
If, in the judgement of the Committee reasonably exercised, the proposed improvement will be inharmonious with the Development, or with the improvements erected on other lots.
Power to Grant Variances. The Committee may allow reasonable variances from the provision of this Declaration if literal application thereof results in unnecessary hardship, if such variance is in conformity with the general intent of this Declaration, and if the granting of such variance will not be materially detrimental or injurious to the Owners of other Lots, provided that the Committee shall not permit any travel trailer or tent to be placed or erected on any Lot or permit any overnight camping on any Lot.
Power to Charge Fees. The Committee may require a reasonable filing fee to accompany each submission of plans and specifications (PC 6A 5/11/70)
“Appeals” - any owner shall have the right to appeal to the Board from any adverse decision of the Committee within 30 days after the giving of notice of disapproval, and the Board shall have authority to confirm, reverse or modify the decision of the Committee. (PC 6E 5/11/70) All Appeals to the Board shall be in writing on forms prescribed by the Board. Every Appeal or application shall be signed by the Appellant and shall include the following: 1) The name and address of Applicant or Appellant 2) The name(s) and address(s) of the Owner(s) of the property affected by the decision or order. 3) A brief statement of the reasons for which the Appeal and the Section of the Building Code under which the Appeal is made and the reasons why it should be granted. (ECCR Section 103 4/20/83). Upon filing an Appeal to the Board, the Board shall fix a time and place for a public hearing thereof and shall give written notice to the Appellant and other interested parties, who shall have registered their name(s) and address(s) for these purposes with the Board. The notices shall be posted in the Administration building of The Hideout upon instructions from the Board and shall state the location of the building or lot in question and the general nature of the question involved. (ECCR Section 103 4/20/83) The Board shall render a decision within thirty (30) days from the hearing thereof and shall promptly notify the Applicant or Appellant and other interested parties of the nature of the decision. Any order of the Board not appealed to the proper Court of Common Pleas in Jurisdiction within thirty (30) days shall be final and binding on all parties. (ECCR Section 103 4/20/83) “Hearings” When the Committee determines that a hearing is to be held, it shall be conducted in accordance with the following requirements:
Notice shall be given to the Owner applicant, the Ownerâ€™s Agent, if any, the adjacent Owners, such other persons as the Committee shall designate, and to any Owner who had made timely request for the same. The Committee may establish reasonable fees, based on cost, to be paid by the Owner applicant. The hearings shall be conducted by the Committee. The decision, or where no decision is called for, findings shall be made by the Committee. The parties to the hearing shall be the Association, and Owner affected by the application who has made timely appearance of record before the Committee, and any other person(s) permitted to appear by the Committee. The Committee shall have power to require that all persons who wish to be considered parties enter appearances in writing on forms provided by the Committee for that purpose. The parties shall have the right to be represented by counsel and shall be afforded the opportunity to respond and present evidence and argument and cross-examine adverse witnesses on all relevant issues. Formal rules of evidence shall not apply, but irrelevant, immaterial, or unduly repetitious evidence may be excluded by the Committee. The Committee shall tape record or shall keep a stenographic record of the proceedings and a transcript of the proceedings and copies of the graphic or written material received in evidence shall be made available to any party at cost. The Committee shall not communicate, directly or indirectly, with any party or his representatives in connection with any issue involved except upon notice and opportunity for all parties to participate; shall not take notice of any communication, reports, staff memoranda, or other materials unless the parties are afforded an opportunity to contest the material so noticed; and shall not inspect the site or its surrounding after the commencement of hearings with any party or his representative unless all parties are given an opportunity to be present. The Committee shall render a written decision or, when no decision is called for, make written finding on the application within forty-five (45) days after the last hearing before the Committee. Where the application is contested or denied, each decision shall be accompanied by findings of fact and conclusions based thereon, together with the reasons therefore. Conclusions based on any provision of the Building Code or of the Declaration shall contain a reference to the provision relied on and the reasons why the conclusion is deemed appropriate in the light of the facts found. Where the Committee fails to render a decision within the period required by this subsection, or fails to hold the required hearing within sixty (60) days from the date of the Owner applicantâ€™s request for a hearing, the decision shall be deemed to have been rendered in favor of the Owner applicant unless the Owner applicant has agreed in writing to an extension of time. When a decision has been rendered in favor of the applicant because of the failure of the Committee to meet or render a decision within ten (10) days in the same manner as provided in Subsection # 1 of this section. Nothing in this subsection shall prejudice the right of any party opposing the application to contend that such decision is erroneous. A copy of the final decision, or, where no decision is called for, of the findings shall be delivered to the Owner applicant personally or mailed to him not later than the date following its date. To all other persons who have filed their name and address with the Committee not later than the last day of the hearing, the Committee shall provide by mail 6
or otherwise, brief notice of the decision or findings and a statement of the place at which the full decision or findings may be examined. (ECCR Section 104 4/20/83) “Indemnification of Committee Members” - The Association shall indemnify any member of a Board-Sanctioned committee who was, or is, a party, or is threatened to be made a party, to any threatened, pending or completed action, suit or other proceedings arising from their membership on the committee. This indemnification shall include all expenses (including attorney’s fees), monetary penalties and damages (including settlements arising from such action), unless (BL Article XVI Section 3 3/31/04) 1) The behavior which gave rise to such action is deemed by the Board to constitute self-dealing, willful misconduct, or recklessness, OR (BL Article XVI 3a 3/31/04) 2) Applicable laws expressly prohibit such indemnification. (BL Article XVI 3b 3/31/04) “Liability of Committee” - Neither the Committee, the Declarant, the Association, nor any person acting on behalf of any of them, shall be responsible in any way for any defects in plans or specifications or other material submitted to the Committee, nor for any defects in any work done. (PC 6D 5/11/70) “Permit for Replacement Type Projects” - A no fee permit will be required for replacement type projects overseen by the ECC (BDR 6/6/09) (i.e. re-roofing – vinyl siding – windows) “Permit Issuance” - All persons desiring to undertake any new construction, structural alteration or changes in the use of a building or lot, shall apply to the ECC for a permit by filing the appropriate forms and submit the required fee, if any. Except where permits are not required in the rules, it shall be a violation of the rules or the Declaration for any person, firm or corporation to proceed with erection, alteration, enlargement, demolition, or movement of a building structure, or other improvements unless an appropriate application for a permit shall have been made and a permit granted. In cases where permits are required for any of the above-mentioned construction, by either Township, County, State or other agencies in jurisdiction, those permits shall also be obtained and copies provided when the Application for a Permit within The Hideout is made. (ECCR Section 115 3/17/91) No building permit will be issued if a member is not current on dues and assessments on all properties owned. (BDR 5/18/03) The following Board of Directors Motion made at their 11/17/18 meeting: MOTION RESOLVED THAT: All permits that are not picked up from the POA within 20 days from when the homeowner is contacted will result in a $25.00 non-refundable fee. Additionally, a $25.00 non-refundable fee will be assessed for permits not returned 20 days from job completion. Any extenuating circumstances must be approved by the Environmental Department.
All permits issued by The Hideout POA shall be a revocable license. Upon members’ failure to remain in good standing, all permits shall be revoked. The Environmental Manager shall be authorized to extend the permit in such instances where revoking said permit shall constitute an imminent damage to the membership or to repair damage to the property. (BDR 4/9/05). All necessary permits, including municipal, sewer connection and otherwise, shall first be obtained and presented with the application and appropriate filing fees to The Hideout POA for ECC’s approval for a Building Permit. (ECCR Section 113 3/2/88) All permits that require ECC Committee review and approval must be presented to the Environmental Department no later than the Wednesday before the meeting at noon hour. The Committee meets the second and forth Friday of each month. NOTE: Do NOT start work until you have an approved Permit. Any lot improvement performed without securing the proper Permit will result in the Lot Owner being assessed a non-refundable $250 fine. A non-refundable fine of $500 will be assessed for a second violation. (BDR 9/29/2012) (BDR 13-28) PERMIT MUST BE POSTED ON SITE ON YOUR ADDRESS/EMERGENCY SIGN POST. UPON COMPLETION – SIGN PERMIT (on Bottom) & RETURN to POA Office. Approved Permits that are not picked up from the POA within 20 days from when the homeowner is contacted will result in a $25.00 non-refundable fee. Additionally, a $25.00 non-refundable fee will be assessed for permits not returned to the POA within 20 days from job completion. Any extenuating circumstances must be approved by the Environmental Department.
“Permit Privileges” - Once a Construction Permit is granted, it shall not entitle the builder to install and maintain at the site during construction a temporary shed, construction trailer or other like equipment in the building trades. (ECCR Section 120 4/20/93) No burning is allowed in The Hideout. It will be the responsibility of each contractor to either install a dumpster on each construction site or to have debris removed prior to Saturday on a weekly basis. Each site is to be kept clean and orderly at all times. Sites will be inspected continually, and any infractions to this regulation will result in a stop work order. POA dumpsters are not to be used for construction debris of any kind. (ECCR Section 120 4/20/83) 16-51 MOTION RESOLVED TO amend Motion 10-34 to include the following as paragraph two: Any licensed/registered equipment trailer with or without signage, owned by a Contractor, actively performing work with a valid Hideout Building Permit, may leave the vehicle on site during the normal work week (Monday 7:00AM to Friday 5:00PM). Trailer should be parked as far back in the driveway as possible. All trailers must be removed for all Hideout recognized 8
Holidays and weekends. All construction debris must be picked up and removed. Work must be performed in a continuous manner every day that the trailer is on the lot. A trailer cannot be left on the lot if the contractor is working somewhere else. If project work is suspended on the lot during the week, trailer must be removed immediately. Non-compliance will result in a fine, and additional penalties for repeat offenses will be imposed up to and including loss of Hideout privileges. “Permit Renewal” - Effective July 1, 2009 a member is allowed to apply for an extension of one additional six-month period without a renewal fee on any normal ECC six-month permit. If the work is not completed after the extension period, an additional permit application with appropriate fee paid must be submitted and a new permit obtained. In addition, a no fee permit will be required for replacement type projects overseen by the ECC. (BDR 6/6/09) NOTE: Amend Board Resolution 14-12 MOTION RESOLVED THAT Board Resolution 09-23 be Amended to add “The Lot Owner must provide in writing a reason(s) for financial and/or other related hardship that precludes them from completing the building within the 1-year time frame. A. Construction/site work not completed after year: A new permit application fee of $500.00 B. Construction/site work not completed after one and one-half (1-1/2) years: $500.00 permit application fee for 6-month extension. C. Construction/site work not completed after two (2) years: $1,500.00 permit application fee for 6-month extension. D. No extension options after two and one-half years (2-1/2). The Hideout may seek advice from legal counsel. (BDR 14-17; 2014) NOTE: “Effectively immediately, any lot improvement performed without securing the proper permit will result in the homeowner being assessed a non-refundable $250.00 fine. A nonrefundable fine of $500.00 will be assessed for a second violation.” (BOD 9/29/2012) NOTE: ECC Code Enforcement: A third fine shall be issued by the Environmental Department in the amount of $500.00 to a Lot Owner who is still in non-compliance after 60 days. Should the matter be resolved after 60 days and prior to 90 days, then the third Non-Refundable fine of $500.00 shall be rescinded by the Environmental Department. However, the earlier two (2) ECC fines issued by the Environmental Department must still be paid in full. (BDR 14-14; 2014) “Plans” - An application for a permit shall be submitted to the ECC on a form supplied by them and shall be accompanied by two sets of plans and full specifications setting forth the extent and character of the work. (ECCR Section 116 3/17/91) The plans and specifications shall have attached: a plot plan drawn to scale showing the size and location of the lot, the proposed building, decks, stairs, chimneys and other exterior structural 9
members in their proposed location and their exact relation to the lot and street lines. If there is to be more than a three (3) foot change in grade on the lot due to the construction of the improvement, then a grading plan showing the existing grade of the lot, any existing drainage features on the lot, the proposed finished grade of the lot and the proposed foundation grade of the improvement to be erected; shall also be submitted. The survey plot shall be prepared and certified by and under seal of a licensed land surveyor of the Commonwealth of Pennsylvania. (ECCR Section 116 3/17/91) Upon the approval of the plans and specifications, one approved set of plans shall be accessible at all times to the ECC. No change shall be made in the approved plans or specifications without the approval of the ECC. No preliminary rough sketches, incomplete or photo copies of stock sketches will be accepted. (ECCR Section 116 3/17/91) All drawings and blueprints shall be for each particular site and shall note, but not be limited to, the following: Elevation Drawings of the four (4) sides. 1) Foundation depth and section of same including section of foundation of all entrances at finish grade level. 2) Decks and foundation for same. 3) Chimney foundations as well as cross section of chimney construction and height of same above the roof. 4) Proposed finish grade at foundation and a minimum of ten (10) feet adjacent thereto. 5) Grade lines are to be initialed and dated. Each plan must completely identify the lot’s location, the owner and builder’s name and full address and the name of the Engineer, Architect or Draftsman (initials) who prepared each drawing. Drawings shall be ¼” scale. (ECCR Section 116 3/17/91) Once a permit is obtained and the applicant desires to alter or deviate from the terms of the application, plans or specification submitted at the time of securing the permit, the applicant shall notify the ECC of said changes or modified plans and specifications, and file such modified plans and specifications with the ECC and obtain written approval before the changes or modifications are implemented. Failure by the contractor to obtain written approval is a failure to comply with the Rules and Regulations. Any changes or modifications considered to be “minor” by the contractor shall be approved by the ECC as a matter of record without revision to said drawings. (ECCR Section 118 5/1/94) “Survey” - ALL construction will require three (3) Survey stages to be performed by a licensed surveyor: (1) Plot Plan showing proposed site and improvement(s), (2) Survey when footers are poured and/or piers are in place to verify location compliant to set-back rules, (3) “As-Built” survey for final approval; ALSO to be included are: (a) Survey shall include altitude/elevations 10
at all property corner markers, and (b) altitude/elevation of all corners of the proposed residence, (c) These elevations are required for ALL new construction activity. (ECCR Section 108-A 4/1/93) (BDR 14-60; 2014) Motion 19-79 RESOLVED TO accept the Environmental Control Committee’s proposed motion as follows: That a current as-built survey, indicating property lines, setbacks, and final locations of all permanent structures, be required for ECC permitting review/issuance as well as for residential resale inspections to occur. “Variance” - A “Variance” may be described as the Environmental Control Committee’s authorized departures to a minor degree from the text of these rules or the Declaration in direct regard to a hardship particular to an individual lot in accordance with the procedures set forth in this code. The Committee may allow reasonable variances from the provisions of these rules or the Declaration if literal application thereof results in unnecessary hardship, if such variance is in conformity with the general intent of these rules, or the Declaration, and if the granting of such variance will not be materially detrimental or injurious to the Owners of other Lots. The Committee may grant a variance provided the following findings are made where relevant in a given case: 1)
That there are unique physical circumstances or conditions, including irregularity, narrowness or shallowness of lot size or shape, exceptional topographical or other physical conditions peculiar to the particular property, and that the unnecessary hardship is due to such conditions, and not the circumstances or conditions generally created by the provisions of these rules or the Declaration in The Hideout;
That because of such physical circumstances or conditions, there is no possibility that the property can be developed in strict conformity with the provisions of these rules or the Declaration and that the authorization of a variance is therefore necessary to enable the reasonable use of the property;
That such unnecessary hardship has not been created by the Owner or Owner’s Agent;
That the variance, if authorized, will not alter the essential character of The Hideout, nor substantially or permanently impair the appropriate use of development of adjacent property, and that the variance, if authorized will represent the minimum variance that will afford relief and will represent the least modification possible of the regulation in issue.
In granting any variance, the Committee may attach such reasonable conditions and safeguards as it may deem necessary to implement the purposes of these rules or the Declaration. (ECCR Section 104 4/20/83) 11
The Committee shall make decisions and/or conduct hearings on a written variance application in accordance with the following requirements: 1)
Variances shall be considered at regularly scheduled meetings of the Committee where it will be decided if they are of such a nature to be considered at that time or if a Hearing should be held. (ECCR Section 104 4/20/83)
SECTION C – GENERAL APPLICATION – COMMON AREAS “Ownership” - All Common Areas are private property and shall remain private property. Declarant’s execution and recording of the Plat shall not be construed as a dedication to the public of any of the license upon such terms and conditions as Declarant shall from time to time specify for the use or enjoyment of each of the Common Areas is granted to the persons who are from time to time members or associate members of the Association. Declarant shall convey the Common Areas to the Association not later than December 31, 1976, and Declarant shall have the right to convey all or any part of the Common Areas to the Association at any time prior to said date. On the date of said conveyance, the Common Areas, or part thereof conveyed, shall be subject to liens for taxes not then delinquent, such easements and rights-of-way as then appear of record and such other matters of record as Declarant may at the time of such conveyance deem appropriate and proper. Said conveyance shall be made by deed which shall be deemed delivered for all purposes upon Declarant’s recording thereof in the Office of the Recorder of Deeds of Wayne County, Pennsylvania. Upon conveyance of all the Common Areas to the Association, all rights, powers, privileges and immunities of Declarant, as such, shall vest in the Association. (PC 3A 5/11/70) SECTION D – GENERAL APPLICATION MEMBER LOTS “Accessory Buildings” - No garage or shed shall be built on any Residential Lot before a dwelling is built on that Lot. No garage, shed, temporary building, or partially completed building shall be used for human habitation. (PC 2A 5/11/70) “Animals” - No animals shall be kept on any Lot except the usual household pets. Household pets shall be kept reasonably confined so as not to become a nuisance. (PC 2L 5/11/70) “Change of Occupancy” - It shall be a violation of the Rules and Declaration for any person, firm, or corporation to change the nature of occupancy from a single-family residential dwelling as defined in Section II of the Declaration. (ECCR Section 131 5/1/94) “Color Approval” - Colors on the master list on file at the POA Office are automatically accepted for paint color approval. If the color is not listed on the file then it must go through the normal ECC procedures for approval. (BDR 7/12/03). THIS INCLUDES VINYL AND WOOD SIDING. ALL TRIM WORK, and any EXTERIOR STRUCTURES.
Non-earth tone colors are acceptable colors with the exception of white or other light colors. Color samples are to be attached to the permit application. Please refer to page 19 for clarification on colors in regards to Exterior Siding and Trim. “Completion of Construction” - Every improvement, once begun shall be completed within six (6) months. Improvements not completed within six (6) months, improvements on which construction has been interrupted for ninety (90) days, and improvements partially or totally destroyed and not rebuilt within six (6) months shall be deemed a nuisance. Declarant may remove any such nuisance or repair or complete the same, at the cost of the Owner. (PC 2C 5/11/70) “Contractor Hours” - Improvement Contractors will be limited in any noise making operations relative to construction or repairs as follows: Monday through Friday, between the hours of 7:00AM and 5:00PM; Saturday, 9:00AM to 5:00PM; and Sunday ONLY and with exception of an emergency and with the permission of the Environmental Control Committee. Improvement Contractors are prohibited from working in The Hideout on the following Holidays: New Year’s Day Martin Luther King Jr’s Birthday President’s Day Memorial Day
Fourth of July Labor Day Thanksgiving Day Christmas Day
(ECCR Section 1711 10/18/96) Motion # 99-66 “Culvert Pipe Installation” - In compliance with the Declaration of Protective Covenants of The Hideout, Section 2U Ditches and Swales. Each owner shall keep drainage ditches and swales located on his/her lot free and unobstructed and in good repair and shall provide for the installation of such culvert upon his/her lot as may be reasonably required by the Committee. It shall be mandatory that a culvert pipe, be between twelve (12) inches minimum and eighteen (18) inches maximum diameter high density polyethylene (HDPE), be installed for all improvements requiring vehicle or equipment access onto the lot. If a question to feasibility or need of said culvert exists, a request for an alternative solution shall be submitted in writing to the Committee. (ECCR Section 1605 5/9/83) (ECCR 12/28/18) “Ditches and Swales” - Each Owner shall keep drainage ditches and swales located on his Lot free and unobstructed and in good repair and shall provide for the installation of such culverts upon his Lot as may be reasonably required by the Committee. (PC 2U 5/11/70) “Docks, Piers, Etc.” - No pier, dock or other structure shall extend more than 15 feet into any lake. No pier, dock or other structure shall be built without prior written permission of the Committee, which permission shall be a revocable license (PC 2T 5/11/70)
Dock materials shall be made of pressure treated lumber, California Redwood, Cedar, Aluminum or Poly Vinyl Chloride (PVC). Wood decking shall not be less than 5/4-inch nominal thickness. Aluminum decking shall have a non-skid surface and be manufactured with a ultra-violet ray inhibitor protectant. Aluminum and PVC decking shall be consistent with earth tone colors. White or similar colors are not acceptable. All metal frame materials shall be aluminum or stainless steel. Wooden docks shall be securely chained to a metal pipe no less than one (1) inch in diameter driven into the ground at least six (6) feet and two (2) feet from the water line at the edge of the lake. The chain is to have links a minimum of ¼ inch in thickness. Aluminum and PVC docks shall be secured in conformance with manufacturer’s specifications. Wherever possible, Styrofoam floats shall be encapsulated. Maintenance work consisting of sanding, painting or staining shall be performed far enough inland where toxic chemicals associated with such work will not be introduced to the marine life. All docks, decks, and other structures installed at the lake’s edge must have Department of Environmental Protection (DEP) and/or Wayne County Conservation District, GP Permit approval. (ECCR Section 1705 1/1/96) (ECCR 12/28/18) “Drilling and Mining” - No drilling, refining, quarrying or mining operation of any kind shall be permitted on any Residential Lot. (PC 2W 5/11/70) “Driveways” - All driveways shall be constructed so as not to impair drainage within the rightof-way, alter the stability of the improved area, or change the drainage of adjacent areas. NO increase in the flow of water onto the roadway or right-of-way or onto the property of another will be permitted.
The shoulder slopes usually from ½”/ft. (4%) to ¾”/ft. (6%). However, the shoulder slope should be maintained when constructing the driveway. Even though the shoulder width may vary, a minimum width of 3 feet shall be maintained when constructing the driveway. Grades (G2) shall be limited to 15%.
Where a drainage ditch or swale exists, the owner or contractor shall install an adequate pipe under the driveway. It shall be mandatory that a culvert pipe, be between twelve (12) inches minimum and eighteen (18) inches maximum diameter high density polyethylene (HDPE), be installed for all improvements requiring vehicle or equipment access onto the lot. Drainage pipes shall be installed so that the grade requirements are met so that the water will flow freely through the pipe. The side slopes for driveway embankments within the right-of-way shall not be steeper than ten to one. (ECCR Section 1609 1/1/86) Any driveway constructed parallel to a side lot line shall be at least five (5) feet from such adjacent line at any point. Adjacent trees are to be protected against damage during construction. Trees accidently stripped of bark shall be coated with proper tree dressing. Driveways are to be constructed without hazards, and surfaces shall be of material such as rock, shale, or stones, with minimum obstruction to the natural flow of surface water. An approved 12” minimum diameter to 18” maximum diameter high density polyethylene (HDPE) culvert shall be installed beneath a driveway where it crosses the road shoulder and drainage ditch beside the roadway. Where the site conditions make it obvious that a culvert would be of no particular benefit, the Environmental Manager shall, using technical knowledge and judgment, accept a suitable substitute such as a swale or equal. In accordance with the Declaration of Protective Covenants for The Hideout, Section 4iii Setbacks, ALL improvements of a permanent nature shall abide by all setbacks set forth in this aforementioned section unless otherwise determined by the Committee. (ECCR Section 1604 5/1/89) EARTH SATELLITE ANTENNAS: Satellite Antenna installations are limited to a maximum diameter size of one (1) meter or 39.37 inches. Any installations larger than the above must be reviewed and receive an approved variance from the Environmental Control Committee. Definition: “Earth Satellite Antenna” shall mean an apparatus capable of receiving communications from a transmitter or transmitter relay located in planetary orbit. Rules for Installation: 1. Where possible, mount the antenna to existing dwelling. 2. If not possible, mount antenna on a mast or pole, locating the installation site as discretely as possible. 3. Do not install antenna in the road right of way. This prevents damage due to snowplowing or road maintenance activity. 15
4. 5. 6. 7.
Removal of trees 3 inches or more at diameter breast height (DBH) must be approved by the Environmental Manager or assigned delegate. Do not affix/attach to trees. All installations must comply with Federal Communications Commission (FCC) rules and regulations. The Hideout POA does not assume responsibility or liability for proper use or damage resulting from or to this equipment.
“Earth Satellite Antennas” Earth Satellite Antennas: In order to maintain an informal environment, satellite antennas shall not exceed 39.37 inches in diameter. Satellite antennas shall be affixed to the dwelling or roof surface. Dish or satellite antennas shall be installed and grounded per manufacturers specifications. (The chimney will be considered a part of the dwelling). In cases where a pole or mast is recommended in order to achieve proper line of sight, the applicant must apply for a variance. The variance shall include a line of sight survey, description of pole or mast including location, diameter, height, and dish securing method. Tree removal, if applicable, must be approved prior to installation. The ECC shall be notified upon installation completion and a final inspection conducted. All Satellite Dish installations must comply with Federal Communications Commissions (FCC) Regulations and Restrictions. (ECCR Section 1611 6/30/98) EARTH SATELLITE STATIONS: Definition: “Earth Satellite Station” – shall mean an apparatus capable of transmitting to a satellite in a planetary orbit or functioning as a relay transmitter. (ECCR Section 1611 6/30/98) Rules for Installation: These installations are not permitted in The Hideout without specific approval of the Environmental Control Committee. “Earth Satellite Stations” - No earth satellite stations shall be permitted to be erected in The Hideout, either affixed to a permanent location or on a portable or movable device except as approved by the Environmental Control Committee. (ECCR Section 1611 6/30/88) “Enclosure for Pets” - An enclosure for pets is allowed to be constructed in the rear of the house out of sight from the roadway. The enclosure is to be made of wood or of a vinyl clad chain link type material and a maximum size of six (6) feet by twenty (20) feet. The height of the structure will be determined by the ECC. All construction of such enclosures will need Environmental Control Committee approval. (ECCR Section 17 1710 4/15/88) ELECTRIC FENCE REGULATIONS (BDR 9/27/14) On September 27, 2014, the POA Board of Directors approved the following committee meeting request (CMR), which was submitted by the Public Safety Committee: 16
#14-46 RESOLVED TO “the use of invisible electric fencing which will constitute compliance with The Hideout’s Rules & Regulations and its use will be considered as having a pet under control. The Public Safety Committee is recommending that members installing an invisible electric fence must first obtain a no-fee Permit from the POA which will insure proper setbacks and signage. Property setbacks are established as 25 feet from the front, 10 feet from the sides and 25 feet from the rear or 50 feet from the lakeside. NOTE: This resolution offers an alternative to the current mandatory leash or tether ruling for all dogs, or the use of a pet enclosure cage. Your pet must be under control of its owner and not permitted to run free and uncontrolled on any community or across residential lots within The Hideout. Also, under The Hideout Rules & Regulations, Section D4 & D5: D4: Pets must be licensed, inoculated, leashed and kept under owner’s control at all times. 4a. Dogs may be off leash when at the Dog Park Amenity. 4b. To use the Dog Park Amenity, dogs must be registered annually. D5: It is the responsibility of the pet owner to clean up and remove animal excrement of their pet. The term “pet containment system” might be anything that confines a pet to a certain territory, but usually is an electrical device such as an electronic fence or electronic collar. These devices defined in ordinances as a fence or a collar that controls the movement of a dog by emitting an electrical shock when the animal wearing the collar nears the boundary of the owner’s, keeper’s or harborer’s property. The collar may be controlled manually by a person or automatically in a predetermined manner. The shock is intended as a warning and, depending on the type of system and the settings used by the owner, possibly a punishment. Dogs may be confined to the premises of the residential property of their owner, keeper or harborer by an electronic fence or an electronic collar. Dogs confined to residential property, by an electronic fence or an electronic collar, shall not be permitted to be nearer than 10 feet away from any property line that is contiguous to neighboring property. No dog having been found a dangerous animal by an animal control officer, shall be confined by an electronic fence or an electronic collar. All owners, keepers or harborer’s of dogs who use an electronic fence shall clearly post their property to indicate to the public that a dog is confined to the property by an electronic fence or electronic collar. If posting a sign, it needs to be approved by the ECC as part of the permitting process. Electronic collars may not be used to control a dog when it is off its owner’s, keepers or harborer’s property. Pet containment systems, such as electronic fences, do not prevent dog bites as well as ordinary fences. Dogs get excited and run through the boundaries. Neighborhood children are particularly at risk because the electrical systems do not prevent the kids from approaching the dog, and mislead kids because of the dog’s apparent good behavior (which in fact was caused by the electronic fence).
“Environmental Control” - No stone, boulder, tree, shrub, or other landform or plant material on a lot shall be painted, stained, or coated with manmade material or product (either transparent or opaque) that would change that feature’s exterior appearance. Also, no signs, lights or any objects shall be attached to trees. (ECCR Section 1607 9/21/87) 19-29 MOTION To Amend Article 16, Section 1607 (09-21-87) of the Rules and Regulations of the ECC to be changed to: Stones, boulders, trees, shrubs and other landforms or plant material on a lot shall not be painted, stained, or coated with manmade material or product (either transparent or opaque) that would change that feature’s exterior appearance. No signs, lights, reflectors, or other objects are allowed to be permanently attached to a tree by use of nail, screw, bracket, or similar damaging means. Small objects such as bird feeders, bird houses, wind chimes, planter’s, decorations (holiday and the like) are permitted only if hung from a branch and without causing damage to the tree. Bird feeders must be at least 8 feet off the ground. Rope, string, holiday ribbons, bows, and lights may be loosely tired around a tree so as to avoid damage to the tree. All holiday themed decorations must be taken down no later than 2 weeks after that particular holiday has passed. Any exceptions to this rule may be allowed pending ECC review and approval. AMENDED MOTION: Objects that may be permanently attached to trees which do not require ECC review and approval, and are intended solely for the purpose of tree safety/risk hazard are as follows: Lightning Rods, Brace Rods, Cabling Systems and their associated hardware, all of which are to be installed by a certified arborist or tree care professional and undergo routine inspections. “Excavation Guarding/Blasting” - Excavations shall be properly guarded and protected to prevent the same from becoming dangerous to life or limb and, where necessary, shall be sheetpiled and braced to prevent the adjoining earth from caving in by the person causing the excavation to be made. If blasting is required, anyone within 1,000 feet is to be notified one hour in advance and adequate protection provided against flying rock and debris. (ECCR Section 902 2/22/87). “Excavation/Demolition” - All earth disturbances, such as trenching, backfill, slope grading, drainage systems, new or re-routing utility trenching, retaining walls, and significant landscape development involving movement of stable ground be formally reviewed and regulated by issuance of a Hideout permit. (BOD 14-61, 2014) “Exterior Coloring” Exterior Siding and Trim – Color chips and or samples for all dwellings and accessory buildings requiring exterior staining, painting, or vinyl siding installation shall be submitted to the Environmental Control Committee for approval. An earth tone color scheme shall set the standard for color approval. White or similar colors are unacceptable for siding and trim. Trim shall be defined as: 1) Casements and moldings for windows, doors, corners 2) Soffits, fascia, gutters and leaders 3) Vents and louvers 4) Shutters and pediments 18
5) Garage doors (ECCR Section 1606 1/23/99) 17-30 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendation to amend ECC Regulation 1606 regarding exterior coloring to read as follows: Exterior Siding and Trim Color chips or samples for all dwellings and accessory buildings requiring exterior staining, painting or vinyl siding installation shall be submitted to the Environmental Control Committee for approval. An earth tone color scheme shall set the standard for color approval. White or similar colors are acceptable for trim: Trim shall be defined as: 1) Casements and moldings for windows, sash and frame, doors, corners 2) Exterior doors including garage doors 3) Railings 4) Soffits, fascia, gutters and leaders 5) Vents and louvers 6) Shutters and pediments White or similar colors are unacceptable for entire structures, dwellings, garages, sheds, main body, siding, roofing and foundations. Motion made by: Lou Delli Santi, Seconded by: Michael Terranova and carried 4 to 3. “Exterior Doors and Windows” - The exposed white portion of the window or door unit shall not exceed four (4) inches in any one vertical or horizontal dimension. In case of windows, the sash and frame are inclusive in this measurement. Fixed glass units, side lights and skylights shall meet the same requirements. (ECCR Section 1606 1/23/99) Window trim will remain the same not to exceed four (4) inches. In case of windows, the sash and frame are inclusive in this measurement. All exterior doors will not be allowed to be white in color. Color schemes for structures, homes and sheds, main body, sidings and foundations, will remain unchanged. All color approvals will be reviewed by Land & Environmental Management and/or the ECC as per outlined policy. (Motion approved at the Board of Directors 6/17/17 meeting.) “Exterior Decks and Porches” - Exterior decks and porches shall be constructed of California Redwood, Cedar, or Pressure Treated Wood (PTW). Each end of all porch and deck joists must have metal joist hangers or 5/4 x 3 ledger board supports on each end. Polyvinylchloride (PVC) decking and railings are permissible. Deck planks shall have a slip resistant surface. Decking and railing systems shall be secured to the decks under structure in accordance with the manufacturer’s specifications. Material shall be consistent with earth tone shades. White or similar colors are unacceptable. In no case shall wood piers be permitted in place of a continuous masonry wall or masonry piers under any portion of a dwelling. Screened porches, enclosed 19
porches, and open decks may be supported by girders or beams of adequate size to meet load conditions and spans between piers. (ECCR Section 1704 6/30/98) “Exterior Materials” - No metal structured, pre-fab, or mobile type homes will be permitted on residential lots. Dwellings of stucco plastic, metal or fiberglass exteriors are not permitted. (ECCR Section 17 1707 8/1/96) 16-07 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendation for clarification of rule disallowing metal sheds. (Motion made by Richard Straczynski, seconded by Kellyn Nolan and passed 7-0) “Fences” – All property lines shall be kept free and open, and no fences, hedges or walls shall be constructed except as permitted by the Committee. (PC 2B 5/11/70) “Fuel Tanks and Trash Receptacles” - Every fuel storage tank on any Lot shall be either buried below ground or screened to the satisfaction of the Committee. Every receptacle for rubbish shall be underground or shall be so placed and kept as not to be visible from any street or lake within the Development. (PC 20 5/11/70) “Garages (Detached)” - Detached garages shall be limited to a single-story construction. Single story construction is defined as: Construction consisting of one (1) level. Measured by the vertical distance from the top of the floor finish to the top of the ceiling joists or where there is not a ceiling to the top of the roof rafters. The construction of detached garages shall be limited to 600 square feet. The overall square footage dimensions shall be measured from the exterior walls of the structure. Where a garage is within ten (10) feet of a residence wall, the common wall and ceiling shall pass a standard one-hour fire test. Human occupancy shall not be permitted in the garage and rooms used for human occupancy shall be prohibited to be attached to or constructed above or below any detached garage or outbuilding. (ECCR Section 503 12/12/96) 18-24 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendations that all new detached garages (maximum 600 sq. ft.) in The Hideout require a concrete floor per specifications below: 1. Construction of any detached garage in The Hideout will conform to the current International Residential Code (IRC 2015 Building Codes) as adopted by the Commonwealth of Pennsylvania. 2. Concrete slab shall be a minimum of 4” thick. 3. Concrete slab to be at least 3500 P.S.I. compressive strength. If wire mesh is used it should be epoxy coated. Fiber-reinforced concrete is allowed. Motion made by Lou Delli Santi, seconded by Jerry Restaino and passed 7-0. 20
“Generator” (Electrical – Residential Standby) A Hideout Building Permit is required for the installation/operation of any non-portable residential whole house/standby electrical generator. (BDR 14-15; 2014) Generators should be located as near to the PPL electrical meter as possible. However, all generators shall be located either on the sides or back of the house. “General Clean-Up” - Property Owners/Building Contractors are to clean up the immediate area after construction is completed. Hideout dumpsters are for household refuse only. Contractors must not use Hideout dumpsters for construction debris. Perpetrators will be fined for this violation and for any construction site not cleaned up before weekends. (ECCR Section 1708 5/1/94) “Lot Maintenance” - the raking or blowing of leaves, grass clippings, twigs or any debris into our lakes, streams, or culverts is banned. This would be the property owner’s responsibility to ensure self-compliance as well as for their guests, renters, and any hired lawn maintenance contractor. (BDR 08-17; 2008) “Lawn Fertilizer” - Only fertilizers specially formulated for lawns on or near water shall be used in The Hideout. The fertilizer shall contain slow release nitrogen and no phosphorus. Application of the fertilizer shall be according to manufacturer’s recommendations and shall not be applied during adverse conditions. No manure or other like materials shall be allowed. (ECCR 1709 1/1/86) NOTE: The use of all fertilizers and laundry detergents that contain phosphorus are banned in The Hideout. This would be the property owner’s responsibility to ensure self-compliance as well as for their guests, renters and any hired lawn maintenance contractor. (BDR 8/16/2008) “Lighting” - Any property lighting installed on home sites must be confined to illuminations of only the property in question. Sodium, mercury, porch lighting, pots, floods, driveway lighting, etc., must be installed with a type of shade or shield to confine the illumination toward the ground only. No electrical wiring or fixtures shall be attached or secured to trees. All electrical exterior wiring must be installed in conduit, underground or as approved by the current National Electrical Code. (ECCR Section 1407A 5/1/89 & 1407A, revised (06-11)) “Model Homes – Restriction on Construction” No building that is to be used as a model home or exhibit house shall be built without prior written permission of the Committee. (PC 2P 5/11/70) “Model Home Procedure and Requirements concerned with Model Homes Restrictions on New Model Home Construction” 1)
As of the effective date of this code, undeveloped lots shall not be utilized for new construction of model homes. (ECCR Section 201 1/29/99) 21
“Moving a Building” - A permit shall be required for the moving of a building or structure, and shall specify the time within which the moving shall be made. If such a move involves the crossing and closing of streets, roads, or highways, it shall not exceed a period of twenty (20) hours and shall only be closed with the written permission of the Chief of the Fire Department of the fire district involved, and the Security Chief of the Association. When such a move involves the crossing of a State Highway, permission for the removal shall be secured from the State Highway Department and any other authority in jurisdiction prior to the issuance of a permit by the ECC. The term “moving” as used herein shall mean the change of location without dismantling the structure. The Moving Contractor shall provide adequate pubic liability and property damage insurance in such amounts as may be requested by the ECC, but in no event less than $500,000.00 for injury to any one person (including death), not less than $1,000,000.00 for personal injuries in any one accident, and not less than $500,000.00 for property damage. The Contractor shall furnish the Association with a Certificate, or Certificates of Insurance, showing the above-named coverage required to be obtained by the Contractor stipulating that such insurance shall not be canceled without ten (10) days prior to written notice in advance given to the Association and the owner of the structure. Both the Association and the owner(s) of the structure shall be named in the Certificates. (Modular Homes, which have had all inspections required to that date, shall be permitted to be moved after the requirements above are completed). The moving shall be “at the risk” of the contractor in all cases. The granting of a Permit to move a structure by the Association shall in no event be construed to impose any liability, express or implied, on the part of the Association, its Officers, Directors, Servants, Agents or Employees. (ECCR Section 126 5/1/89) The owner or contractor must notify all service companies in writing when wire or other apparatus may be affected by the moving of a building or structure across streets, roads, or highways, which may be affected by demolition, or may be affected by new construction. (ECCR Section 127 4/20/83) It shall be a violation of the Rules and Declaration for any person, firm, or corporation to change the nature of occupancy from a single-family residential dwelling as defined in Section 11 of the Declaration. (ECCR Section 131 5/1/94) “Removal of Building” - Application for removal or relocation of a building or structure at The Hideout shall be filed with the ECC and shall be subject to the approval of the ECC. (ECCR Section 128 5/1/94) The ECC shall be notified in writing of any structure to be moved into The Hideout at least seven (7) days in advance of the proposed date, so that proper arrangements may be made. (ECCR Section 128 5/1/94) 22
“Open Fire” – is defined as any fire within which the products of combustion are emitted into the open air and are not directed through a stack or chimney. Recreational “open fires” on member’s lots are permitted as long as it is positioned and set in a self-contained vessel designed and manufactured for that purpose and prudent safety precautions are taken. (BDR 14-42; 2014) (Use only an approved manufactured device.) “Pavement Protection” - When a new dwelling is to be constructed, three (3) railroad ties shall be placed end to end along the edge of the pavement with the top of the tie to be two (2) inches higher than the pavement in the area where the driveway will be. Placement shall be by the excavating contractor before any excavation is done on the lot. If an excavator feels by installing the finished driveway a minimum of thirty-five (35) feet into the property with base, finished top, all grades, swales and/or culverts will protect the POA road edge, approval may be granted. (ECCR Section 1610 5/1/89) Any vehicle exceeding 10,000lbs. in un-laden weight not be permitted on any lots, amenities or common areas of The Hideout. (BDR 07-41; 2007) The Hideout restricts usage by vehicles of more than ten tons gross weight during the spring thaw conditions. The thaw conditions shall be reviewed by The Hideout weekly and the restrictions shall be imposed on a week-by-week basis for an aggregate period not to exceed eight weeks during the calendar year. Signs will be conspicuously posted at all the entrances advising when and where the restrictions are applicable. (BDR 11-12, 2011) AMENDMENT BDR 11-12, 2011 16-06 MOTION RESOLVED THAT The Hideout restrict usage by vehicles of more than ten tons gross weight during the spring thaw conditions. The thaw conditions shall be reviewed by Hideout management on a daily basis. Signs will be conspicuously posted at all the entrances advising when and where the restrictions are applicable. (Motion made by Rich Straczynski, seconded by Sam Wilmot and passed 7-0) NOTE: SAFETY & CLEARANCE GUIDELINES FOR PROPANE TANKS POA Homeowners who decide to install or replace a propane tank on their property need to be aware of the guidelines for such. The National Fire Protection Agency (NFPA) has established a set of rules that govern the requirements for the clearance around propane tanks in the NFPA 58 Liquefied Petroleum Gas Code. The size of the clearance radius will depend on the type of installation and size of the tank. Vertical Tanks: The requirements for the clearance around vertical propane tanks less than 125 gallons depends on the location of ignition sources, venting windows and doors, and crawl space openings. The tank itself may be placed against next to the house or building, but it has to be at 23
least ten (10) feet from any ignition source such as a water heater vent and three (3) feet from any intake to direct-vent appliances, window, or door. Minimum Distance from Ignition Source
Minimum Distance from House
Minimum Distance from crawl space, window, door, or overhang
120 gallons or less
Can be placed up against house
5 feet is preferred (but 3ft is acceptable)
125 – 500 gallons
Can be placed up against house
5 feet is preferred (but 3ft is acceptable)
DOT Vertical Tanks
Horizontal Tanks: Horizontal tanks, also referred to as “vessels”, come in three main sizes: 330, 550, and 1,000 gallons. The size of the vessel normally depends on the propane requirements and the size of the structure using the fuel. The requirements for the clearance around the 330 and the 550 gallon tanks are (1) at least ten (10) feet from any structure, (2) ten (10) feet from the property line, (3) and ten (10) feet from any ignition sources (this includes air conditioner compressors). The 1,000 gallon propane tank requires at least twenty-five (25) feet of clearance from the structure, the property line, and any ignition sources. ASME Horizontal Tanks
Minimum Distance Minimum Distance Minimum Distance from Ignition from House from crawl space, Source window, door, or (ABOVE GROUND) overhang.
Minimum Distance from property line
Under 125 gallons
Can be placed up against house
125 - 550 gallons
1,000 – 2,000 gallons
10 feet if no other tanks are present. If there was another tank nearby, then 25 ft rule applies.
Subterranean Tanks: Subterranean Tanks are generally available as 500 and 1,000 gallon vessels. After installation is complete, the only visible part of these tanks is the riser cover, which is about one (1) foot high and one (1) foot in diameter. Because of this type of installation, 24
these tanks only need ten (10) feet of clearance between them and any ignition sources, structures, or property lines. ASME Horizontal Tanks
Minimum Distance Minimum Distance Minimum Distance from Ignition from House from crawl space, Source window, door, or (BELOW GROUND) overhang. 500 – 2,000 gallons
Minimum Distance from property line 10 feet
To measure the distance of a tank from an ignition source, measure from the filling connection or pressure relief valve.
To measure the distance of a tank from household, measure from the filling connection or pressure relief valve.
To measure the distance of a tank from a crawl space, window, door, or overhang, measure from the filling connection or pressure relief valve.
In addition, any propane tank requires a proper support base to prevent contact with the earth. TANK SIZE AND SUPPORT PAD REQUIREMENTS: Number of Tanks + Size of Tank
Required Support Pad Dimensions
24” x 24”
24” x 50”
36” x 36”
100gal Upright Tank
44” x 44”
100gal Upright Tanks
44” x 78”
100gal Horizontal Tank
36” x 82”
320gal Horizontal Tank
42” x 132”
*Support Pad should be approximately 6” larger than the tank on all sides. *Support Pad thickness is determined by Total Gross Weight of FULL tank. Consult with your installer. *Pre-cast slabs or concrete cap blocks are acceptable. Thickness and overall length and width dimensions shall conform to concrete slab requirements.
TANK SIZE REFERENCE: (Check with your vendor to confirm approximate dimensions) •
A 50gal Tank is typically 24” Wide and 44” High 25
A 100gal Upright Tank is typically 32” Wide and 54” High
A 100gal Horizontal Tank is typically 24” Wide and 36” High and 90” Long
A 320gal Horizontal Tank is typically 30” Wide and 120” Long
Any propane tank installations will require a Hideout Propane Permit. Your local propane dealer should be aware of all the current regulations and installation requirements. “Propane Tanks” - Cinderblocks are permitted for the mounting of propane tanks. (BDR 12/18/98) In dwellings utilizing gas for heating, cooking, and hot water, supply tanks are to be located in the rear or sides of said dwellings. Propane tanks shall not be placed in the front yard area of a dwelling. Front yard area is defined as; the full width of a lot, from the paved roadway to the front line of the dwelling. The liquefied petroleum gas tanks (bottled gas) are to be set on a level concrete slab. The concrete slab for a tank must be a minimum of four (4) inches thick and extend six (6) inches past the base or leg supports of the tank. Pre-cast slabs or concrete cap blocks are acceptable. Thickness and overall length and width dimensions shall conform to concrete slab requirements. All tanks must be screened by lattice work and/or plant shrubbery within ninety (90) days of tank installation. Regardless of its size, all tanks must be located so that the filling connection and fixed level gauge are at least ten (10) feet from any external source of ignition (i.e., open flame, window, a/c, compressor, etc., intake to direct vented gas appliance or intake to a mechanical ventilation system. Gas hot water heaters are to be properly vented to the outside. Prior to initial operation, all piping installations shall be pressure tested for leaks. All materials, design, fabrication, and installation practices shall comply with the requirements of the National Fire Protection Association (NFPA) and the National Fuel Gas Code latest editions. (ECCR Section 1706 1/23/99) Fuel Tanks are not allowed between road and/or front of house except with an ECC variance.
SEE LOCATION DIAGRAMS ON THE NEXT PAGE LOCATION DIAGRAMS BELOW:
“Protective Barriers” - The use of protective barriers for the containment of soil and debris during construction activity taking place on a member owned property is the property owner’s responsibility whether the work is being performed by themselves, a guest, a renter, or a hired contractor. This rules also applies to any work activities being performed on our common areas, roads, or any amenity whether performed by our (Maintenance and RS&W) personnel or outside contractors. (BDR 08-18, 4/19/08) “Re-Subdivision” – No Lot shall be sub-divided. (PC 2V 5/11/70) “Road Damage Compensation” - At any time during the course of constructing an improvement on any residential lot, should any road damage occur anywhere upon a POA road right of way immediately fronting said lot and also twenty- five (25) feet on either side of that lot, the contractor constructing such improvements shall be charged for damage repair on all areas documented on a square footage basis. This shall be charged at the going rate for such repairs, with a minimum charge of $100.00. (ECCR Section 1608 2/19/86) “Sewage Disposal” - The central sewage disposal system constructed or to be constructed by Declarant, as said system may at any time be improved or otherwise altered, shall be the sole sewage disposal system for the Development. No Owner shall install or use any alternative system or method of sewage disposal. All plumbing fixtures, washers, toilets, and similar equipment on any Residential Lot shall be connected to the central system through the sewer main, now or hereafter installed in the street abutting said Lot. No outside toilet shall be constructed on any Lot (With the exception of a portable unit used during permitted construction activities.) (PC 2F 5/11/70) “Signage on Vehicle” - Any licensed vehicle with signage owned by a contractor doing work with a valid building permit at a lot shall remove such vehicle after the established working hours. (BDR 10-34, 6/5/10) “Signs” - Except as permitted by the Committee, no person, except Declarant, shall erect or maintain upon any Lot or Improvement any sign or advertisement. (PC 2K 5/11/70) In accordance with Article 2.K of the Declaration, except as permitted by the Committee, no applicant shall erect or maintain upon any lot a sign or advertisement. Dwelling signs erected by or for the homeowner shall be approximately 200 square inches in size and not nearer than eight (8) feet from any paved road. (12” x 16”, 8” x 24”, 6” x 32”) Signs are not to be nailed to trees, but must be hung independently on posts or ornamental columns. No commercial signs are permitted in the residential sections with the following exceptions: •
Builders are permitted to erect one sign per lot when a permit for a sign has been issued by the Environmental Control Committee. 28
• • • •
Said signs shall consist of white, black, or yellow lettering and logo, if any, upon brown or green background. Said sign shall be no larger than 200 square inches. (12” x 16”, 8” x 24”, 6” x 32”) Said sign is to be removed the same day as project completion. Signs are not to be lighted in any way (ECCR Section 1601 5/15/98)
“Swimming Pools” - Individual private swimming pools are not permitted in The Hideout. “Temporary Structure Restrictions” - No travel trailer or tent shall be placed or erected on any Lot, nor shall any overnight camping be permitted on any Lot. NO mobile home shall be placed or erected on any Lot except as permitted by the Committee, provided, however, that prior to the conveyance of all the Common Areas to the Association, the Committee shall not permit any mobile home to be placed or erected on any Lot. (PC 2Q 5/11/70) “Tree Removal” - No tree over three (3) inches in diameter may be cut down without the prior written consent of the Committee. A minimum fine of up to $100.00 per tree under twelve (12) inches in diameter, anything over twelve (12) inches in diameter will result in an additional fine of $50.00 an inch. (PC 2R 5/11/70) See Section 5 of this Manual for full TREE REMOVAL & REPLACEMENT POLICY
Written approval will be required to cut any tree over three (3) inches in diameter and/or beyond ten (10) feet from the foundation line around any homes. A minimum fine of $100.00 per tree, under twelve (12) inches in diameter, and $50.00 per inch over (12) inches may be imposed. Failure of the Contractor or any persons to obtain written approval for any of the above, may result in a minimum fine of $100.00. (ECCR Section 115 3/17/91) All trees to be removed for modular home construction will be marked for the ECC’s approval. Any trees taken above and beyond will be replaced at a 2 to 1 ratio due to maturity and approved by the ECC or its designee. (ECCR Section 108 5/1/85) In no case nor under any conditions shall trees in excess of three (3) inches in diameter be removed in order to place a modular home on its foundation unless a plot plan is submitted showing the area to be cleared as well as a plan of restoration for replacing any excess trees which were removed during the installation of the modular home. (ECCR Section 108 5/1/89) “Tree Replacement” - Homeowners/Contractors are required to replace all trees removed prior to or during construction of a new home or structure due to circumstances and/or hardship designation. This tree replacement should be completed within six (6) months of the issuance of a certificate of occupancy. (BDR 06-47, 9/19/06) “Unsafe Building” - Whenever the POA determines that an unoccupied structure or building, the whole or in part, is a menace and hazard to public health, safety, or property, it shall issue a 29
notice addressed to the owner or owners to their last known address, which notice shall direct such owner or owners to proceed to remove or destroy, alter, or repair, the said dwelling, structure, or wall, or part thereof, as the case may be, within thirty (30) days of said notice. If such owner or owners shall fail, neglect, or refuse to proceed with such removal, destruction, alteration, or repair within the thirty (30) days fixed, then the POA, upon the direction of Wayne County Court, shall cause such work to be done, and the cost thereof shall be charged against the property owners Hideout POA account with the property involved. (ECCR Section 125 4/20/83) “Used Building” - No used buildings shall be placed on any Lot. (PC 2D 5/11/70) “Water System” The central water system constructed or to be constructed by Declarant, as said system may at any time be improved, or otherwise altered, shall be the sole water system for the Development. No owner shall install or use any alternative system or method of water supply. (PC 2G 5/11/70) “Wetlands” - “Wetlands” have been scientifically proven to maintain and improve water quality as well as provide a necessary habitat for wildlife, and for aesthetic values. The vegetation indigenous to wetlands actually pulls pollutants out of the water, thereby helping to maintain drinking water purity. Wetlands also work to retain water to prevent flooding. This explains why wetlands, which often are not readily recognizable by a non-expert, are often determined by the type of vegetation supported by the land or the hydric nature of the soils. To maintain and resolve the biological, physical and chemical integrity of the nation’s waters, the federal “Clean Water Act” and the state “Dam Safety and Encroachment Act” were enacted. These Pennsylvania laws granted jurisdictional regulation to the Army Corps of Engineers, US Environmental Protection Agency and PA Department of Environmental Resources. These governmental bodies have enforcement powers to force property owners, buildings, and anyone responsible for filling in or otherwise disturbing wetlands, to restore such lands to their original condition, to pay fines, or to dedicate other lands for wetlands purposes, as well as proceed on a criminal basis against the responsible parties. Each property owner, builder, excavator, or anyone discharging into or otherwise disturbing wetlands, is responsible for their actions and consequences. The Association, or its employees and committees in making inspections, approving building applications, accepting application fees, or issuing permits, do not in any way assume responsibility for the actions or consequences of those disturbing wetlands. The Association or its employees and committees do not in any way assume responsibility for providing notice to others that their property may contain wetlands or that their actions may disturb wetlands. This is consistent with the general knowledge that wetlands are not readily ascertainable by non-experts. The Association requires that property owners or their builders arrange, prior to any construction, excavation, filling or improvement activity, to have an accredited expert perform a soil survey to determine if, and delineate where, wetlands exists on the property to be improved/disturbed. With this policy, it is the objective of the Association to assist property owners in mitigating the consequences of their improvements in wetlands, where they may exist. 30
In cases where the Association has been informed by: Municipal, State or Federal regulatory agencies in jurisdiction, including but not limited to: the Pennsylvania Department of Environmental Resources, the Army Corps of Engineers, and/or the Department of the Interior – Fish and Wildlife Service, that an Owner’s property contains wetlands, the Owner and/or Builder must furnish to the Association appropriate Township, State and/or Federal permits that may be required before the Association will issue its Building Permit under the terms and conditions of its ECC Rules. (ECCR Article 113 3/2/88) SECTION E – LAND USE “Environmental Beauty” - In order to maintain an informal, natural type environmental atmosphere at our Community, the following is incorporated into this code. No three adjacent dwellings are to be exactly alike in front elevation. Slight modification is required. Approval of any change is required by the ECC. No more than two adjacent dwellings are to have the same setback from the paved road. (ECCR Section 1600 1/1/75) Exterior finishes are to compliment the immediate areas. Natural finishes are required and samples must be submitted. Metal, fiberglass, stucco, or plastic siding will not be approved. All exterior siding and trim must be stained or surface treated with an approved material except for redwood, cedar, pressure treated or other materials which have a factory finish or where the manufacturer recommends against surface treatment. (ECCR Section 1603 8/1/96) “Environmental Beauty – Firewood” - Trees which must be removed shall be cut into logs of suitable fireplace length, and neatly stacked in a ventilated area to the side or rear of a dwelling. Smaller pieces of kindling or starter logs may be placed in such containers as designed for that purpose. Stacked firewood piles shall not be placed in the front yard area of a dwelling. Front yard area is defined as the full width of the lot, from the paved roadway to the front line of the dwelling. On a corner lot, the front yard area shall be on one street only, and shall be either that side having the main entrance, or that one side mutually agreed by the builder and the ECC. Dead trees, trees in obvious danger of falling on power lines or buildings, or trees in the area of building improvements must first be approved for cutting. Trees less than three (3) inches in diameter or trees felled by storm may be cut up by the property owner for logs. Property owners may call upon the ECC for determination if the owner is in doubt, or concerned about potential danger. Builders and their subcontractors shall use all reasonable care to protect the property owner’s trees against damage by their power equipment or vehicles. 31
All branches and small trees must be mulched, shredded, or hauled out at time of clearing lot for construction. (ECCR Section 1602 5/1/89). Dumpsters are to be used solely for household garbage. “Floor Area Required” Each dwelling constructed on a foundation shall have a fully enclosed floor area of not less than 750 square feet. In the case of a split level or a two-story dwelling, the fully enclosed area shall be at least 550 square feet on the first floor. Fully enclosed shall mean all that floor area which has all surrounding studs in place, all walls and interior partitions fully covered, and all ceilings finished, when the dwelling is initially constructed. Future space to be enclosed may not be included in this minimum requirement. Enclosed porches or garages shall not be included in this minimum floor area. In computing floor area, all portions of the dwelling with less than seven (7) feet, six (6) inches in clear height shall be disregarded. (ECCR Section 600 9/23/87) “Residential Lots” - No improvement except a Single-Family Dwelling and such outbuildings as are usually accessory thereto shall be constructed, placed, or permitted to remain on any Residential Lot. The following restrictions shall apply specifically to such Lots: 1)
Minimum Area. Each dwelling constructed shall have a fully enclosed floor area (exclusive of roofed or unroofed porches, terraces, garages, carports, or other outbuildings) of not less than 750 square feet. In the case of single-story dwellings, all 750 square feet shall be situated on the first floor. 2) Single-story Construction. Each such dwelling shall be single-story, unless split-level or two-story construction is approved by the Committee. 3) Set Backs. Except as shown on the Plat, every dwelling shall be at least: • 50 feet from the nearest lake • 25 feet from the front Lot line • 10 feet from each side Lot line • 25 feet from the rear of Lot line (PC 4A 5/11/70) It shall be a violation of the Rules and Declaration for any person, firm, or corporation to change the nature of occupancy from a single-family residential dwelling as defined in Section 11 of the Declaration. (ECCR Section 131 5/1/94) SECTION F – PROVISIONS WITH RESPECT TO LAKES & LOTS
“Declarant’s Non-Responsibility for Damages” - Neither Declarant nor the Association shall be liable for damages caused by erosion, washing, or other action of the water of any lake. (PC 5D 5/11/70) 32
“Ownership of Lake Front Lots” - The boundary of any Lot which is shown on the Plat as contiguous to a lake shall be the shoreline of said lake as said shoreline would be if the water level in said lake were one vertical foot above the normal maximum water level of said lake. (PC 5A 5/11/70) SECTION G – EASEMENTS “Joiner of Lots” - For the purposes of Section 7A, if the Owner of two or more contiguous Lots uses said Lots as the site of one Single-family Dwelling, said Lots shall be treated as a single Lot for purposes of this Declaration so long as said Lots remain improved with one Single-family Dwelling. (PC 7D 5/11/70) “Liability for Use of Easements” - No Owner shall have any claim against Declarant or its Licensees arising out of the exercise or non-exercise of any easement reserved hereunder for the purposes herein set forth. (PC 7B 5/11/70) “Reservations” - The following easements and the right of ingress and egress to the extent reasonably necessary to exercise such easements are reserved to Declarant: 1) Utilities: A 10-foot-wide strip on each Lot along the line of such Lot abutting a street and a 5-foot strip on each Lot along the side and rear lines of such Lot for the installation, maintenance and operation of utilities including TV antenna cables and the accessory right to locate guy wires, braces or anchors. 2) Lake and Shoreline Maintenance: A 15-foot-wide strip along the line of any Lot abutting a lake for the purpose of lake and shoreline maintenance. 3) Slope and Drainage: A 30-foot easement on each Lot along the line of such Lot abutting a street for the purpose of cutting, filling, drainage and maintenance of slopes and drainage courses. 4) Flooding Easement: A flowage and flooding easement on each lake-front Lot equal to the lake-front building set-back line as provided in Section 4, iii. 5) Streets: An easement on, over and under all streets in the Development for the purpose of installing, maintaining and operating utilities thereon or thereunder, for purposes of drainage control; for access to any Lot; and for the purposes of maintenance of said streets. (PC 7A 5/11/70) “Use of Maintenance by Owners” - No structure, planting or activity shall be permitted on said easement which may damage or interfere with the use of said easements for the purposes herein set forth. (PC 7B 5/11/70) SECTION H – PURPOSE, DUTIES AND POWERS OF THE HIDEOUT POA “Duties” - In addition to duties imposed by these By-laws or resolution of the Association, the Board of Directors shall have, without limitations, the following additional powers; (BL Article X Section 3 12/29/79) 33
The power to adopt reasonable rules and regulations as it may deem advisable for the use, operation, maintenance, conservation and beautification of the “Common Areas” and for the health, comfort, safety and general welfare of the members and associate members. (BL Article X Section 3e 12/29/79)
“Purposes” - This Corporation shall have the purposes or powers as may be stated in its Articles of Incorporation and such powers as are now, or may be granted hereafter by the Non-Profit Corporation Law of 1972 of the Commonwealth of Pennsylvania, or any successor legislation. The primary purposes of this Corporation are: (BL Article III Section 1 12/29/79) 1) To assist in the establishment and promotion of a planned unit residential development designed for healthful and harmonious living. (BL Article III 1a 12/29/79) 2) To promote, assist, and encourage the collective interest of all members in the Development. (BL Article III Section 1b 12/29/79) 3) To promote and assist in the establishment, care and maintenance of improvements to the common property and any facilities of any kind dedicated to the use and enjoyment of the Development which now exists or which may hereafter be installed or constructed. (BL Article III Section 1c 12/29/79) 4) To regulate the use, maintenance, repair restoration, replacement and modification of common property in the Development. (BL Article III Section 1d 12/29/79) 5) To assist and cooperate with the members of all lots, improved and unimproved, for the purpose of promoting and maintaining the natural beauty of the physical environment in the Development so that the value of property will not be impaired or adversely affected by nuisances or other property conditions detrimental to the health and welfare of the members, and to take such action as may be desirable and necessary to prevent or abate such conditions as may be consistent with the By-Laws, The Declaration of Protective Covenants, and the applicable law. (BL Article III Section 1e 12/29/79) 6) To aid and cooperate with members of the Association in the Development, the enforcement of such conditions, covenants and restrictions on and appurtenant to their property as are not in existence, as well as any other conditions, and restrictions as shall hereafter may be approved and adopted. (BL Article III Section 1f 12/29/79) 7) To exercise any and all rights, privileges and authority that may be delegated to it from time to time by members of the Association. (BL Article 111, Section 1g 12/29/79) 8) In general to do everything necessary and proper for the accomplishment of the purposes hereinabove set forth. (BL Article III Section 1H 12/29/79) 34
The Board of Directors shall adopt such rules and regulations as may be necessary or appropriate for the accomplishment of the purposes of the Association. Such rules and regulations shall become effective when approved by a majority vote of the Board of Directors. (BL Article XII 12/29/79) SECTION I – MEMBER ACCEPTANCE AND OBLIGATIONS “Grantee’s Acceptance Subject to Declaration” - Each grantee or purchaser of a Lot, by acceptance of a deed conveying title thereto, or the execution of a contract for the purchase thereof, whether from Declarant or a subsequent Owner of such Lot, shall accept such deed or contract upon and subject to all provisions of this Declaration and subject to the jurisdiction, rights, powers, privileges and immunities of Declarant, the Committee, and the Association, and shall agree to pay the charges levied against his lot by the Association By such acceptance, such grantee or purchaser shall for himself, his heirs, personal representative, successors and other assigns, covenant, consent and agree to and with Declarant and the grantee or purchaser of each other Lot to keep, observe, comply with and perform the covenants, conditions and restrictions contained in this Declaration. (PC 12a 5/1/70) “Obligation” - The obligation of membership shall be: (BL Article IV Section 7, 12/29/79) 1.
2. 3. 4.
To comply at all times with the Rules and Regulations policies and By-laws of the Association and to be responsible for like compliance by family members, guests, tenant and invitees. (BL Article IV Section 7a 12/29/79) To pay all assessments, fines and other charges levied pursuant to the authority granted in these By-laws including interest. (BL Article IV Section 7b 12/29/79) To be responsible for all damages attributable to the member, his or her family, his or her guests, tenants and invitees. (BL Article IV Section 7C 12/29/79) Associate Members obligations include all obligations of membership provided, however, that Class A Associate Members who are not co-owners have no obligation to pay dues. (BL Article IV Section 7d 12/29/79) Permits – no permits shall be issued to any member who has failed to fully pay all outstanding dues, special assessments and/or fines assessed against them by The Hideout POA on any property owned by such member within The Hideout. Notwithstanding the foregoing, the Public Works Director shall be authorized to issue permits in such instances where the failure to do so shall constitute an imminent danger to the membership or to repair damage to the property for which the permit is being sought. (BL Article IV Section 7e 3/31/04)
“Procedural and Insurance Requirements” - All Owners are requested to engage a general contractor, of proven ability, competence and financial responsibility to insure completion of the work under the contract. In all events, the selection of the contractor shall be at the risk of the owner and be his sole responsibility. The approval of the application by the ECC shall in no event be construed to make the Association, its officers, agents and employees, including the ECC liable for the 35
performance or supervision of the work of the contractor, or for any act of omission or commission of the contractor arising out of the performance of the contract with the owner. At or prior to approval of the permit application by the ECC, the contractor and the owner shall provide the POA with the following: Evidence by the contractor through Certificate of Insurance to be furnished to the POA as: 1) Workmenâ€™s Compensation Insurance as required by law. 2) Public liability and property damage insurance under which the Association and the owner shall be named as additional insured properly protecting and indemnifying the owner and the Association in the amount of not less than $500,000.00 for injury to any one person (including death), not less than $1,000,000.00 for personal injuries in any one accident and not less than $500,000.00 for property damage. Structural underground blasting and explosion insurance may be required if that is part of the work to be performed. Finally, contractual coverage for the indemnity agreement herein specified shall also be provided. 3) Comprehensive Automobile liability and property damage insurance of not less than $300,000.00 to any one person and $500,000.00 to any one person in any one accident and property damage of $100,000.00. This insurance shall cover all automobiles and other motor vehicles of the contractor and subcontractors employed at the site. All subcontractors, if any, shall carry the same insurance protection as above set forth for contractors. The contractor, and all subcontractors, if any, shall protect, indemnify and save harmless the POA and employees from any loss, costs, damage or expense arising from: 1) Any and all claims, suits and demands which may be made against the owner and the Association, if any, by reason of any injury, death or damage, suffered or claim to be suffered by any person, firm or corporation, caused or alleged to have been caused by any act of commission or omission, negligent or otherwise of contractor or subcontractors, if any, or any of their employees, workmen, servants or agents arising out of the performance of the contract with the owner. 2) The owner, the contractor and subcontract(s) if any, shall furnish the POA with a certificate of certificates of insurance covering such insurance so maintained in which the owner and the Association are named as their interest may appear, stipulating that such insurance shall not be canceled without fifteen (15) days prior notice in advance to the owner and the Association. (ECCR Section 129 5/1/94) 18-73 MOTION RESOLVED TO approve that all contractors must submit along with their contractorâ€™s certificate of insurance proving general liability insurance, a copy of their state registration with the Attorney Generalâ€™s office noting their PA HIC number. Note: Rule to be effective on all property improvements going forward. Existing projects are exempt. Motion made by Lou Delli Santi, seconded by Michael Terranova and passed 7-0. 36
SECTION J – TREE REMOVAL & REPLACEMENT POLICY (BOD 13-38, 7/27/13) Article 1 1. Purpose This Article shall apply throughout the entire area of The Hideout, so as to preserve trees and woodlands from unjustifiable destruction; to preserve soil from erosion and sedimentation; and to protect the use and transfer of topsoil, all for the general well-being of the residents of The Hideout and neighboring downstream areas. Projects include, but are not limited to, new home construction, home additions/expansions, renovations, sheds, garages, driveways, decks, retaining walls, and any other such work requiring tree(s) removal or destruction. 2. Definitions As used in this article, the following terms shall have the meanings indicated: CROWN OF A TREE The upper part of the tree including the branches and foliage.
DBH Tree diameter is usually measured at 4.5ft. above ground level. Measurement at this height is referred to as Diameter at Breast Height or DBH PERMIT A “revocable license” to remove or destroy trees or to engage in land-disturbing activity, issued by The POA Hideout officer designated to enforce this article. TREE Any and all single and multi-trunked plants having diameters of three (3) inches or more at heights of 4.5 feet above the base of the trunk or multiple trunks. WOODED AREA/WOODS Any Lot that is 10% or more covered by crowns of trees as trees are defined herein. NOTE: The term “Shall” in this Article always is mandatory and not discretionary; the word “May” is permissive. 3. Regulations Except as otherwise provided herein, no tree over 3” DBH shall be damaged, removed or destroyed by cutting, girdling, bulldozing, grading of land, or otherwise by any person or contractor without a Tree Removal Permit first having been obtained as provided in this Article. 4. Exclusion in Program Excluded in the provisions of this policy shall be the following: 37
Any dead, diseased, or other tree with which there is a risk to life or property. Dead trees, trees in obvious danger of falling on power lines or buildings, or trees in the area of building improvements must first be approved for cutting. Trees felled by storm may be cut up by the property owner for logs. Property owners may call upon the Hideouts Environmental Department for determination if owner is in doubt, or concerned about potential danger. 5. Application for Tree Removal Permit A. Application where Site Plan approval/building permit is required: 1. All applications for NEW construction/development shall be accompanied by a tree replacement plan as required by this section. This Plan shall be reviewed and approved by the ECC as part of any development application. 2.
For the removal of trees in conjunction with an application for development of property such as a Site Plan, or in any other form of development where the approval of the ECC will be required, the applicant shall submit to the Environmental Manager/ECC simultaneously with the application for approval of such development, in a form and manner which complies with this policy, a tree replacement plan consisting of a map showing the location of existing wooded areas and marked boundaries of the plot.
In no case nor under any conditions shall trees in excess of three (3”) inches in diameter be removed in order to place a home on its foundation unless a plot plan is submitted showing the area to be cleared as well as a plan of restoration for replacing any excess trees which were removed during the installation of the modular home. (ECCR Section 108 5/1/89) Trees to be removed due to “construction” related reasons can be marked with STRIPED (red & white) tape. This includes (a) trees within the marked footprint for the building and (b) the fifteen (15) foot surrounding construction perimeter. Trees to be removed are deemed “unnecessary” should be marked with same tape. DO NOT USE PAINT. If request is denied, the owner is responsible for removing all marking materials within ten (10) days of receiving the denial. Trees that are NOT to be cut should be marked with PINK “DO NOT CUT” tape. Tapes are available from the POA Office.
An 8”x10” or larger color print taken from the front property line showing the entire property MUST be attached to the original proposed survey. Once the project is completed, an “As-Built” 8”x 10” or larger color print MUST be submitted with the Project Completion Form. The Environmental Manager/ECC will compare these photos for compliance with the program. For NEW homes, a copy of the Tree Replacement Plan must be prepared by the Lot Owner marking a certified plot plan prepared by a surveyor licensed in the State of Pennsylvania. 38
The Site Plan shall show: 1. Location of the tract where tree removal is to take place; 2. Location of any streams, drainage, culverts, and/or watercourses; 3. Location of slopes greater than 25% where any tree removal is proposed; 4. Total acreage or part thereof for the tract; 5. The total number of existing trees with a DBH of three inches or greater on the tract; 6. The total number of trees with DBH of three inches or greater which are to be removed;
7. 8. 9.
All trees with a DBH of twenty-five (25â€?) inches or greater shall be specifically identified; A specific replacement plan for the replanting of removed trees; Wetlands must be delineated on any lot.
Plot Plans shall be prepared showing the location of trees to be removed and replaced.
The Environmental Manager (or designee) shall certify that the plan is accurate and advise the ECC.
A copy of the signed approval, and a copy of the fully executed site plan indicating that all conditions of approval have been met, shall be submitted by the Environmental Manager to the ECC before a tree removal permit will be issued.
The Tree Removal Permit issued by the appointed Environmental Manager shall be valid as long as the approved Application is valid. The removal or damage to trees not approved for removal shall be considered a violation and subject to penalty.
Any substantial change to a tree removal and replacement plan shall necessitate the submission of a revised plan to the ECC for review.
The Tree Removal Permit issued by the Environmental Manager/ECC shall be displayed and available for inspection at the site where tree removal and replacement is to take place. DO NOT attach the permit to a tree.
B. Application not involving site plan or building permit: An application for a permit/permission for removal of trees where site plan approval or a building permit is not involved shall be made directly to the appointed Environmental Manager and shall contain the name of the applicant, location of the property, a plot plan (if multiple trees need to be removed), a statement of what trees would be removed, and the purpose for which the application is being made, including but not limited to the following: clearing for fire protection, scenic improvement, hardship or danger to adjacent property, removal of trees for growth in other locations, and installation of utilities or sewer lines after, and only after, permits for the 39
same have otherwise been obtained. A copy of the plot plan shall be filed with the Environmental Manager/ECC. 6. Removal of significant trees Before any tree designated as “significant” can be removed, the property owner shall obtain a permit from the Environmental Manager/ECC. At the time of the issuance of the permit, the Environmental Manager shall advise the property owner of any alternatives available to the removal of the tree. 7. Tree Replacement Plan NEW Construction “Tree Replacement” – Homeowner/Contractors are required to replace all trees removed prior to or during construction of a new home or structure due to circumstances and/or hardship designation. This tree replacement should be completed within six (6) months of the issuance of a Certificate of Occupancy. (BDR 9/19/06) There will be a cutting/clearing threshold for new construction where there is no penalty. A 25% of total trees or less cutting/clearing threshold is acceptable in general before reforestation measures are required (for the average Lot in The Hideout (approximately 15,000 sf), up to 4,000 sf of coverage, or 25%, including driveway, could be cleared without penalty). However, a specimen tree, 25” DBH or greater would NOT be exempt. Thus, in Chart A, the percentage of trees to be replaced is zero if less than 20% of the lot is to be cleared for an average small to mid-size dwelling. Anyone who has to clear above this threshold should plan to replant and/or contribute to the Tree Fund, ONLY AFTER SHOWING JUSTIFICATION. Other construction projects such as renovations, additions, garages, decks, sheds, etc. will follow this program as written. For all replacement requirements, the following guideline formulas shall apply: NEW HOME CONSTRUCTION ONLY: A. Trees measured GREATER than three (3”) inches at DBH Percentage of Trees Removed from
Percentage of Trees to be Replaced (minimum Size 1.5 inch caliper)
Entire Lot for Development 80% to 100%
60% to 79%
40% to 59%
25% to 39%
Less than 25%
OTHER CONSTRUCTION PROJECTS (i.e., additions, garages, etc.): B. Trees measured GREATER than three (3”) inches at DBH: Existing Tree to be Removed (DBH in inches caliper)
Number of Replacement Trees (minimum size 1.5 inch caliper)
3 to 16 inches
16 to 18 inches
18 to 20 inches
20 to 22 inches
22 to 24 inches
More than 24 inches “SIGNIFICANT”
TBD by Environmental Manger/ECC
8. Tree Replacement Alternative: Contribution to POA Tree Fund A. All required replacement trees shall be planted on the site from which trees were removed. A waiver from any or all of the required on-site replacement shall be granted by the Environmental Manager/ECC, and be based upon practical physical difficulties and undue hardship related to conditions of the site from which trees are to be removed. B.
In lieu of replanting trees on the removal site, the applicant shall have the option of planting replacement trees of type(s) selected by the Environmental Manager, from the approved list of trees, at a location chosen by the Environmental Manager in consultation with the ECC. Such off-site locations shall be common POA property. Existing trees may be removed, protected and replanted on the same lot to defer and reduce replacement costs.
In alternative hardship, or unusual situations (does NOT include cases for convenience only); the applicant may make a contribution to be deposited into the POA Tree Fund as established by this policy. The Tree Fund is only to be activated as an option when it has been clearly demonstrated that there is no available planting area, either through obstructions from ledge rock, boulders, etc. or limitations due to area constraints. The contribution in lieu of planting trees shall be based on a fixed rate of the then current material and installation costs for those trees. This rate shall be adjusted annually and based on estimates by the Environmental Manager. Determination of the percentage of tree replacements will be determined on a case-by-case-lot-by-lot basis. 41
9. Tree Restoration Fund A. An established â€œPOA Tree Fundâ€? by the POA Finance Department for the purposes set forth in this Article. B.
All funds collected as contribution in lieu of replanting shall be deposited in a dedicated account clearly designated as the POA Tree Fund. All funds so deposited shall be used solely for planting of trees. This fund may be used to plant trees in common parks, property surrounding common area buildings, and Hideout rights-of-way.
The Tree Fund shall be administered by the POA Hideout Finance Manager.
10. Review and Approval of Permits A. Applications for tree removal and land disturbance permits involving the issuance of a site plan and/or building permit shall be processed during and by the regular procedures for review of said site plan and/or building permit applications. When all requirements under this Article have been met, permits for the activity shall be issued. If a building permit is denied, the tree removal and land disturbance permits pertaining thereto shall also be denied. No building permit shall be issued without the issuance of any permit required under this policy. B.
Applications for tree removal and land disturbance permits not involving the issuance of a site plan approval and/or building permits shall be reviewed by the ECC. Recommendations from the ECC, which may be binding, shall be forwarded within 10 days of its regular scheduled meeting. In the absence of said recommendations, the Environmental Manager shall grant or deny said application in accordance with this article.
All approved tree removal and land disturbance permits not issued in conjunction with a site plan approval and/or building permit shall expire at the end of six (6) months from the date of issuance unless extended on application for an additional six-month period.
11. Criteria for Approval or Disapproval of Permit In determining whether to approve or disapprove an application for a tree removal permit, the appointed Environmental Manager/ECC officer shall consider the following facts: A.
In reviewing building site plans and applications for tree removal permits, the ECC, prior to making recommendations, and the Environmental Manager, prior to issuing or denying any permits, shall inspect the trees which are under consideration and shall similarly check the drainage and other pertinent lot conditions. They shall consider protection of trees to remain on the property during and after construction and grading, and they shall also consider whether the destruction or removal of trees would result in soil erosion, would impair existing drainage patterns, would lessen property values in the neighborhood, would adversely affect adjacent properties by removal of screening, or would impair substantially the aesthetic values of the area. 42
In addition, for preservation of trees in the land grading operation, including lowering, raising, and filling land areas, the following standards shall be met unless modified in specific cases or in general by the Environmental Manager/ECC or by a tree specialist acting for the ECC or for the Environmental Manager, with consideration for tree species, soil conditions, drainage, slope and other factors: (1) Roots beneath the crown of a tree shall not be bared. (2) Root areas of a tree shall not be reduced nearer to the base of the tree than the area of the crown of the tree. Exceptions may be granted by the Environmental Manager. (3) The surface around a tree shall not be raised with soil or other material, permanently or temporarily, for more than six inches unless the tree is welled-in and provision is made for the well to drain to the outer reaches of the crown of the tree or to the natural ground surface if that is nearer. Design of wells must have approval of a tree specialist acting for the Environmental Manager. The Environmental Manager shall have authority to affix reasonable conditions to the granting of a tree permit.
12. Appeals Whenever an application for a permit shall be denied by the Environmental Manager/ECC, the applicant may appeal the denial to the Board of Directors by filing a written notice of appeal with the Environmental Manager within 10 days after receiving written notice of the denial. 13. Inspections A. The Environmental Manager/ECC shall provide for inspection of projects involving preservation of trees and permits are required according to this Article shall be made subject to inspections by the Environmental Manager/ECC at any time. The inspector shall certify that installation and practices are or are not in compliance with performance principles and standards prescribed by this Article and with any specific requirements that have been stated as conditions of approval of the application. The applicant shall be required to have a certified plan and permit on site during construction or other operations and to show the same to any agency or agent of the POA. B.
The Environmental Manager and/or the Public Safety Director may issue a â€œStop Work Orderâ€? if a project is not being executed in accordance with the approved plan or regulations.
14. Authorization to enter upon Land Each application for tree removal or land disturbance permit shall be deemed to be authorization by the applicant for the Environmental Manager, or designee, to enter upon the lot(s) referred to in the application for inspections contemplated by this Article. After an approved project is completed and the issued permit has been signed, dated and returned to the POA, the Environmental Manager or his/her designee has the authority to inspect the completed work site to ensure original and approved plans were adhered to. If it is discovered that the finished 43
product deviated from the original plans, the homeowner will face ECC violations and fines to correct the issue. 15.. Permit Fees and Penalties for Tree Removal When filing a Tree Removal Permit Application, the applicant shall pay a fee according to the following schedule: A. Basic fee of $20.00 minimum per application for either single or multiple trees. B. For transplanting a tree in a living condition: no fee. C. NEW HOME with a building permit or site plan approval: $3,000.00 DEPOSIT in addition to the building permit. Deposit is refundable if all conditions are completed according to rules. D. PENALTIES for clearing without a valid building permit, or site plan approval: (1) For clearing land of trees: $5,000.00 per Lot and any part thereof, plus per Tree Fee. The Tree Fee consists of $100.00 per tree under twelve (12) inches in diameter, and $50.00 per inch over twelve (12) inches will be imposed. 16. Violations and Penalties: Restitution A. In addition to the penalties prescribed above (Section 11), the ECC, via the Public Safety Office, may require that restitution be made to the POA by any person who removes a tree in violation of this article in an amount equal to the current market cost of each tree removed as established in accordance with this policy, such restitution shall be deposited in the POA Tree Fund. ARTICLE II â€“ ADJUTANT PROVISIONS FOR HIDEOUT TREES and SHRUBS 1. Prohibited Acts No person shall do or cause to be done by others, either purposely, carelessly or negligently, any of the following acts to a tree, shrub or plant on a public right-of-way or park area: A. Spray with any chemical on any such tree, shrub or plant; B. Fasten any rope, wire, nail, bolt, sign or other device to any such tree or shrub. C. Remove or damage any guard or device placed to protect any such tree or shrub.
2. Planting on Hideout Common Areas and Set Backs Prohibited No shade or ornamental tree(s) or shrub(s) shall be planted in any set-back or right-of-way. If planting efforts will encroach into the established Roamingwood Sewer & Water easement area (5 feet from the side or rear property lines OR 10 feet from the front property line), a Memorandum of Understanding for RS&W easement encroachment must be completed and signed in full. This can be found in the Hideout Major Landscaping Permit Application. It is the lot ownerâ€™s responsibility to check with RS&W personnel to ensure their proposed project will not negatively impact RS&W utilities.
Any landscaping is subject to removal in the event of a utility emergency, in which the homeowner will be responsible for replacement and/or repair. Approval for Major Landscaping work to be completed on any property in The Hideout is at the homeowner’s risk with the understanding that the possibility exists that landscaping upon the lot may be impacted if a utility service needs to access the utility easement. 3. Maintenance of Trees and Shrubs The owner of any lands lying within the POA shall keep all trees, bushes and/or shrubs maintained in a safe manner so they shall not create a hazard to the general public. 4. Notice to Property Owner for the Removal of Dangerous Trees and/or Shrubs In case any tree or shrub, or any part thereof, along the POA roadway shall become dangerous to the public safety, the owner of the property in front of which such tree or shrub shall be located shall remove the same or the required part thereof forthwith upon service of written directive to the effect from the Department of Public Works. The notice shall be sent certified mail, return receipt requested, as to the recorded owner of such property. 5. Removal – Dangerous Trees or Shrubs within the Right-of-Way of the POA roadway: The Public Works Department shall be empowered to prune or remove trees and/or shrubs deemed to be a danger to the membership within the right-of-way of any Hideout roadway. 6. Compliance: Violations and Penalties Any person who violates the provision of this policy may be served with a Non-Compliant Citation and shall be subject to the penalties for such violation. 7. Continued Violations If any person shall continue to violate any of the provisions of this Article after being duly notified of such violation(s) or shall neglect or refuse to comply with any lawful order of the Department of Public Safety and/or the Department of Public Works, the failure to comply with a second, or each of any subsequent notifications or orders, shall be construed as an additional violation of this Article, and each such additional offense shall subject the offending lot owner to the same penalty as provided for the first offense. QUESTIONS concerning the Tree Removal & Replacement Program should be directed to the Hideout Environmental Department at ext. 102 or 166 SECTION K – POA BOARD RESOLUTIONS AFFECTING ECC OPERATIONS 1999 99-08 RESOLVED THAT the Hideout Residential Building Code Article No. 16 Section No. 1606 be revised. Code Revision more clearly details acceptable exterior colors for siding, trim, windows and doors as submitted by the ECC Committee. Motion made by Rosalie Stahler, seconded by Leo Tarkett and passed unanimously. 99-09 RESOLVED THAT the Hideout Residential Building Code Article No. 17 Section No. 1706 be revised. Code revision allows 4” pre-cast slabs or 4” concrete cap blocks in lieu of 4” 45
poured concrete slab. Also eliminate $25 permit fee as submitted by the ECC Committee. Motion made by Thomas Grella, seconded by Kevin McGowan and passed unanimously. 99-10 RESOLVED THAT the former Building Code Subject: Model Home Requirements be re-instated into the Building Code. Code has been rewritten to differentiate between Model Homes and Spec Homes as submitted by the ECC Committee. Motion made by Anthony Ullo, seconded by Kevin McGowan and passed unanimously. 2002 02-22 RESOLVED THAT repeat offenders on ECC violations will be sent to the Disciplinary Committee for fining structure. Motion made by Barbara Warren-Pace, seconded by Jim Locantro and passed unanimously. 2005 05-20 RESOLVED THAT all permits issued by The Hideout shall be a revocable license. Upon member’s failure to remain in good standing, all permits shall be revoked. The Public Works Director shall be authorized to extend the permit in such instances where revoking said permit shall constitute an imminent danger to the membership or to repair damage to the property. Motion made by Jim Locantro, seconded by Betty Sullivan and passed unanimously. 05-39 RESOLVED THAT approve the ECC recommendation requesting a 60-day moratorium on exterior lighting not affixed to houses until regulations are finalized. Motion made by Jim Locantro, seconded by Bill Brenner and passed 4-3. Como, Sambuco and Sullivan voted no. 05-55 RESOLVED TO rescind Article 1 Section 133 of the Hideout Building Code with effective date 5/1/89. Motion made by Jim Locantro, seconded by Nick Sambuco and passed unanimously. 05-56 RESOLVED THAT accept Article 1, Section 133 effective date 11/19/05 as submitted by the ECC Committee with the amendment to remove “on any one job”. Motion made by Jim Locantro, seconded by Nick Sambuco and passed unanimously. 2006 06-11 RESOLVED TO accept the recommendation from the ECC Committee (excluding item #2) which states that a more specific set of rules for the installation of lighting on member’s lots is required. Section 1407A Rev 1 replaces 1407A in The Hideout Building Code. Motion made by Bill Brenner, seconded by Jack Schumacher and passed 6-0. 06-22 RESOLVED TO establish a section in The Hideout Building Code to address construction and rules for swimming pools. (Rules on file at the POA office) Motion made by Nick Sambuco, seconded by Jack Schumacher and passes unanimously. 46
The Motion was amended to include that all mechanical equipment must be in the enclosed structure and that any variance request must be presented to the Board of Directors for approval. 06-23 RESOLVED THAT the Board enacts a “Statute of Limitations” on all actions that come before the Disciplinary Committee i.e. 6 months for a member v. member complaint, 30 days for all others except ECC which should be 60 days. Motion made by Jim Locantro, seconded by Nick Sambuco and passed unanimously. 06-47 RESOLVED TO accept the Public Works Committee’s recommendations that Homeowners/Contractors be required to replace all trees removed prior to or during construction of a new home or structure due to special circumstances and/or hardship designation. This tree replacement should be completed within six (6) months of issuance of a certificate of occupancy. Motion made by Nick Sambuco, seconded by Jim Locantro and passed 6-0. 2007 07-41 RESOLVED TO accept the ECC’s recommendation that any vehicle exceeding 10,000 lbs. in unladen weight not be permitted on any lots, amenities or common areas of The Hideout. Motion made by Jim Locantro, seconded by Bill Reinhardt and passed unanimously. 2008 08-16 RESOLVED THAT the use of all fertilizers and laundry detergents that contain phosphorus are banned in The Hideout. This would be the property owner’s responsibility to ensure self-compliance as well as for their guests, renters and any hired lawn maintenance contractor. Motion made by Arnie Milidantri, seconded by Jim Locantro and passed 7-0 08-17 RESOLVED THAT the raking or blowing of leaves, grass clippings, twigs or any debris into our lakes, streams or culverts is banned. This would be the property owner’s responsibility to ensure self-compliance as well as for their guests, renters and any hired lawn maintenance contractor. Motion made by Arnie Milidantri, seconded by Jim Locantro and passed 7-0 08-18 RESOLVED THAT the use of protective barriers for the containment of soil and debris during any construction activity taking place on a member owned property is the property owner’s responsibility whether the work is being performed by themselves, a guest, and their renter or a hired contractor. This rule also applies to any work activities being performed on our common areas, roads or any amenity whether performed by our (maintenance and RS&W) personnel, or outside contractors. Motion made by Arnie Milidantri, seconded by Bill Brenner and passed 7-0 08-28 RESOLVED THAT appoint Rocco Azzato to the ECC Committee. Motion made by Jim Locantro, seconded by Nick Sambuco and passed 7-0
08-29 RESOLVED THAT appoint Sam Schaefer and Paul Como as alternates to the ECC Committee. Motion made by Jim Locantro, seconded by Chuck Myskowski and passed 6-0-1 Paul Como abstained. 2009 09-23 RESOLVED THAT effective July 1, 2009 a member be allowed to apply for an extension of one additional six month period without a renewal fee on any normal ECC six month permit. If the work is not completed after the extension period, an additional permit application with appropriate fee paid must be submitted and a new permit obtained. In addition a no fee permit will be required for replacement type projects overseen by the ECC. Motion made by Bill Brenner, seconded by John Barcarola and passed 7-0 2010 10-34 RESOLVED THAT any licensed vehicle with signage owned by a contractor doing work with a valid building permit at a lot shall remove such vehicle after established working hours. Motion made by Rich Passarello, seconded by Arnie Milidantri and passed 7-0 2011 11-12 RESOLVED THAT The Hideout restrict usage by vehicles of more than ten tons gross weight during the spring thaw conditions. The thaw conditions shall be reviewed by The Hideout weekly and the restrictions shall be imposed on a week-by-week basis for an aggregate period not to exceed eight (8) weeks during the calendar year. Signs will be conspicuously posted at all the entrances advising when and where the restrictions are applicable. Motion made by Bill Brenner, seconded by Andrew Miller and passed 7-0 11-26 RESOLVED THAT all previous Resolutions pertaining to the appointment of members or leadership roles of the Environmental Control Committee be rescinded. Motion made by Bill Brenner, seconded by Arnie Milidantrie, and passed 6-0. 11-27 RESOLVED THAT the following mission and appointment format of a Hideout POA Board Appointed Committee known as the â€œEnvironmental Control Committee (ECC)â€? be established. The mission of the ECC is to enhance and protect the value, desirability and attractiveness of The Hideout POA as a whole and each of the parcels situated within the community in order to maintain a degree of harmony in keeping with the character of the community. Utilizing the powers and duties established in the Declaration of Protective Covenants dated May 11, 1970 the ECC will monitor and control the actions of each individual property owner associated with improvements constructed on any lot within The Hideout. The committee shall be composed of three (3) volunteer members appointed by the Board of Directors. The term of office of the volunteer members shall be fixed at three (3) years with staggered terms. One volunteer member appointed will serve a term expiring December 31, 2011, one volunteer member appointed will serve a term expiring December 31, 2012 and one volunteer member appointed will service a term expiring December 31, 2013. At the end of each 48
term, the volunteer member may re-apply and be considered, along with any other volunteer who apply, to be appointed to serve an additional three-year term. Considerations will be given for appointments to include but are not limited to background and experience with the committee topic, ability to give the time commitment necessary to serve and previous history of volunteer service. Board Director, who was designated as liaison to the ECC at the yearly organizational meeting, shall be designated as an alternate member of the committee who may replace an absent or disqualified member at any meeting of the committee. Motion made by Bill Brenner, seconded by Andrew Miller and passed 6-0 11-28 RESOLVED THAT the following volunteer members are appointed to the ECC, Dominic Esposito for a term to expire December 31, 2011, Fred Lingner for a term to expire December 31, 2012 and Rocco Azzato for a term to expire December 31, 2013. Motion made by Bill Brenner, seconded by Arnie Milidantri and passed 6-0. 11-74 RESOLVED THAT the following volunteer members be appointed to the ECC Committee: Joel Ostro for a term to expire December 31, 2012. Richard Straczynski for a term to expire December 31, 2013 and William Fentress for a term to expire December 31, 2014. In additional, Joel Vener is appointed as an alternate to the ECC Committee for a term to expire December 31, 2012. Motion made by Rich Passarello, seconded by Sam Wilmot and passed 6-0.
2012 12-12 RESOLVED TO accept the ECC recommendation that sections 1C, 1D, 2, 3, and 4 of the ECC Manual be posted on the Hideout Website and be included in the transfer package. Motion made by Arnie Milidantri, seconded by Bill Rooney and passed 7-0. 2013 13-23 RESOLVED TO accept the recommendation from the ECC Committee as amended to read “The Board establish a moratorium and usage of wind-powered turbine equipment for the purpose of electrical generation”. The committee will study the impact and submit a report at year end. Motion made by Bill Rooney, seconded by Art Shelko and passed 5-0-1. Sakacs abstained. 13-28 RESOLVED THAT “Effective immediately, any lot improvement performed without securing the proper permit(s) will result in the Lot Owner and the Contractor, in severability and individually, both be assessed a non-refundable $250.00 fine. A non-refundable fine of $500.00 will be assessed for a second violation.” Motion made by Bill Rooney, seconded by Art Shelko and passed 7-0 13-38 RESOLVED TO adopt the final Tree Replacement Policy submitted by the ECC Committee and updated by the Board of Directors at the workshop meeting of July 19, 2013 with the adjustment made July 27, 2013 to waive the $20.00 application fee for trees that fall within 49
Article 1 Section 4 titled “Exclusions from Program”. Motion made by Fred Sakacs, seconded by Art Shelko and passed 5-0
2014 14-12 MOTION RESOLVED THAT Board Resolution 09-23 be Amended to add “The Lot Owner must provide in writing a reason(s) for financial and/or other related hardship that precludes them from completing the building unit within a 1-year time frame. A. Construction/site work not completed after a year: A new permit application fee of $500.00. B. Construction/site work not completed after one and one-half (1-1/2) years: $500.00 permit application fee for 6-month extension. C. Construction/site work not completed after two (2) years: $1,500.00 permit application fee for 6-month extension. D. No extension options after two- and one-half years (2-1/2). The Hideout may seek advice from legal counsel. Motion made by Fred Sakacs, seconded by Bill Rooney. All in favor 6-0 14-13 MOTION RESOLVED THAT Board Resolution of September 29, 2012 – “Work without Permit”: Be Amended as follows: If the Violation is still open after 60 days, and the fines issued previously are not paid, then a third, $500.00 Non-Refundable fine shall be issued. Motion by Bill Rooney, seconded by John McNichol. All in favor 6-0 subject to review. 14-14 MOTION RESOLVED TO Amend ECC Code Enforcement – implement that a third Fine shall be issued by Public Safety in the amount of $500.00 to a Lot Owner who is still in Non-compliance after 60 days for non-permit violations. Should the matter be resolved after 60 days and prior to 90 days then the 3rd fine of $500.00 shall be rescinded by Public Safety. However, the earlier two (2) ECC fines issued by Public Safety must still be paid in full. Motion by: Rich Passarello, seconded by John McNichol, all in favor 6-0 subject to review. 14-15 MOTION RESOLVED THAT “A Hideout Building Permit is required for the installation/operation of any non-portable residential whole house/stand by electrical generator. Motion by John McNichol, seconded by Art Shelko. All in favor 6-0. 14-17 MOTION RESOLVED THAT Board Resolution 14-11 be amended to read “The Lot Owner must provide in writing a reason(s) for financial and/or other related hardship that precludes them from completing the building unit within the 1 year time frame. A. Construction/site work not completed after a year: A new permit application fee of $500.00. B. Construction/site work not completed after one and one half (1-1/2) years: $500.00 fine. C. Construction/site work not completed after two years (2): $1,500.00 fine. D. After two and one-half years (2-1/2) The Hideout may seek advice from legal counsel. Motion made by Fred Sakacs, seconded by Bill Rooney, all in favor 7-0 50
14-30 MOTION RESOLVED TO approve the ECC Committee’s recommendation to distribute the new Contractor Guidelines 2014 to all contractors performing permitted work within The Hideout Community. Motion made by Bill Rooney, seconded by Sam Wilmot, and passed 6-0 14-41 RESOLVED TO the use of invisible electric fencing which will constitute compliance with The Hideout’s rules and regulations and its use will be considered as having a pet under control. The Committee is recommending that members installing an invisible electric fence must first obtain a no-fee permit from the POA which will insure proper installation, setbacks and signage. Setback be established as 25 feet from front and 5 feet from sides. Motion made by Sam Wilmot, seconded by John McNichol and passed 6-1. Bill Rooney opposed. 14-42 MOTION RESOLVED TO recreational open fires on member’s lots be permitted as long as the fire is contained in a self-contained vessel designed and manufactured for that purpose and prudent safety precautions are taken. Motion made by Art Shelko, seconded by Bill Rooney and passed 6-0-1. Fred Sakacs abstained. 14-60 MOTION RESOLVED TO approve the ECC Committee’s recommendation for an amendment to Survey-ECCR Section 108-A. Survey-All construction will require three (3) surveys to be performed by a licensed PA Surveyor: (1) Plot plan showing proposed site and improvement (2) Survey when footing forms and/or exterior piers are in place (3) As-Built survey for final approval. Amendment to include the following: (4) Survey, in addition to all setbacks and easement markings, shall include the altitude/elevation at all property corner markers, as well as (5) The Altitude/elevations of all corners of the proposed residence as set for construction (6) These elevations will be required for all new construction activity (such as new home, additions, garages, retaining walls, etc. Motion made by Rich Passarello, seconded by Sam Wilmot and passed 7-0 14-61 MOTON RESOLVED TO approve the ECC Committee’s recommendation that all earth disturbances, such as trenching, backfill, slope grading, drainage systems, new or re-routing utility trenching, retaining walls, and significant landscape development involving movement of stable ground be formally reviewed and regulated by issuance of a Hideout permit. Motion made by Bill Rooney, seconded by John McNichol and passed 7-0.
2015 15-56 MOTION RESOLVED TO Accept the Environmental Control Committee’s recommendation to approve that Resale Certificate fees be increased to $200.00. Motion made by Marie Krauss, seconded by John McNichol and passed 5-0.
15-57 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendation to approve that the fine structure for any ECC Violation be increased to the amount of $200.00 (base fine $150.00 and $50.00 non-refundable administration charge). Repeat violations are cited and incur the same penalty as the initial offense. Total of fines will be in a cumulative amount (1st fine $200.00, 2nd fine $200.00, total $400.00). All ECC Citations must be corrected within 30 days or another citation will be issued. The second Citation must be corrected within 14 days. Any Citation may be appealed. The Manager of Land & Environmental Planning may use discretionary judgment for any extreme hardship case(s). However, repeat violators will be subject to appearance and review by the Disciplinary Committee for possible additional penalties. Motion made by Richard Straczynski, seconded by John McNichol and passed 5-0. 15-57 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendations to only issue the $50.00 non-refundable administration charge for repeat violations. Total of fines will be in a cumulative amount (1st fine $150.00, 2nd fine $200.00, total $350.00). All ECC Citations corrected within thirty (30) days shall be rescinded. Citations not corrected within thirty (30) days will remain and another citation will be issued. If the second citation is corrected within 14 days it shall be rescinded. Any citation may be appealed. The Environmental Manager may use discretionary judgment for any extreme hardship case(s). However, repeat violators will be subject to appearance and review by the Disciplinary Committee for possible additional penalties. Motion made by Richard Straczynski, seconded by Lou Delli Santi and passed 6-1. Marie Krauss voted no. 15-58 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendations to approve the application for permit fee schedule be amended as per attached worksheet for various ECC permits. Motion made by Marie Krauss, seconded by Richard Straczynski and passed 5-0. 15-70 MOTION RESOLVED THAT in support of our community’s wildlife management efforts and to reduce the need for future culls, that the feeding of any wildlife (with the exception of birds) within The Hideout is prohibited and is subject to an initial Citation and Fine in the amount of $1,000.00. Anyone who chooses to feed birds can do so only if they use a bird feeder(s) unit that is kept at a minim height of eight (8) feet above ground level, if not they will also be subject to a Citation and a $1,000.00 fine. Motion made by Rich Straczynski, seconded by Fred Sakacs and passed 7-0. *Note: Any additional violation(s) will be subject to a hearing by the Disciplinary Committee to determine any additional penalties. *Note: Revenues from initial fines and any additional penalties will be entered into the Hideout Wildlife Management Fund. 2016 16-06 MOTION RESOLVED THAT The Hideout restrict usage by vehicles of more than ten tons gross weight during the spring thaw conditions. The thaw conditions shall be reviewed by 52
Hideout management on a daily basis. Signs will be conspicuously posted at all the entrances advising when and where the restrictions are applicable. Motion made by Rich Straczynski, seconded by Sam Wilmot and passed 7-0 16-07 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendation for clarification of rule disallowing metal sheds. Motion made by Richard Straczynski, seconded by Kellyn Nolan and passed 7-0 16-50 MOTION RESOLVED TO amend motion 02-20 that Emergency Numbering System become mandatory as of September 1, 2002, adding that individual lot numbers be added to the lot owners sign post. ONLY developed lots those with houses, will be required to have a sign post clearly displaying BOTH Lot and 911 numbers on both sides of post. Undeveloped lots do not require a sign post. Mandatory compliance and implementation by Lot owner required by, July 1, 2017. Motion made by Sam Wilmot, seconded by John McNichol and passed 7-0. TABLED 16-51 MOTION RESOLVED TO amend Motion10-34 to include the following as paragraph two: Any licensed/registered equipment trailer with or without signage, owned by a Contractor, actively performing work with a valid Hideout Building Permit, may leave the vehicle on site during the normal work week (Monday 7:00AM to Friday 5:00PM. Trailer should be parked as far back in the driveway as possible. All trailers must be removed for all Hideout recognized Holidays and weekends. All construction debris must be picked up and removed. Work must be performed in a continuous manner every day that the trailer is on the lot. A trailer cannot be left on the lot if contractor is working somewhere else. If project work is suspended on the lot during the week, trailer must be removed immediately. Non-compliance will result in a fine, and additional penalties for repeat offenses will be imposed up to and including loss of Hideout privileges. Motion made by John McNichol, seconded by Arnie Milidantri passed 4-3, Mari Krauss, Richard Straczynski and Fred Sakacs voted no. 16-59 MOTION RESOLVED TO adopt the updated blight policy as recommended by management. Motion made by Sam Wilmot, seconded by Rich Straczynski and passed 6-1. Marie Krauss voted no. 16-68 MOTION RESOLVED TO accept the recommendation from the ECC Committee that the Resale Certificate shall have an expiration date of six (6) months from the day of issue. Motion made by Fred Sakacs, seconded by Rich Straczynski and passed 6-1-1. Marie Krauss abstained.
2017 17-30 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendation that the color white shall be accepted for trim on homes. Page twelve, (12) of The Hideout ECC Manual Section three, (3), “Exterior Coloring”, defines trim as casements and moldings for windows, doors and corners, soffits, fascia, gutters and leaders, vents and louvers 53
and pediments. (ECCR Section 1606 01/23/99) “Exterior Doors and Windows”: Window trim will remain the same not to exceed four (4) inches. In case of windows, the sash and frame are inclusive in this measurement. All exterior doors will not be allowed to be white in color. Color schemes for structures, homes and sheds, main body, sidings and foundations, will remain unchanged. All color approvals will be reviewed by Land & Environmental Management and/or the ECC as per outlined policy. Motion made by Lou Delli Santi, seconded by Fred Sakacs and passed 6-1. Richard Straczynski voted no. 17-38 MOTION RESOLVED TO adopt the new Domestic Pet Population Policy. Motion made by Barry Neiss, seconded by Marie Krauss, and passed 7-0. 2018 18-03 RESOLVED TO appoint Jeffrey Ross to the ECC Committee for a term to expire on December 31, 2021. Motion made by Kellyn Nolan, seconded by Jerry Restaino and passed 7-0. 18-24 MOTION RESOLVED TO accept the Environmental Control Committee’s recommendations that all new detached garages (maximum 600 sq. ft.) in The Hideout require a concrete floor per specifications below: 1. Construction of any detached garage in The Hideout will conform to the current International Residential Code (IRC 2015 Building Codes) as adopted by the Commonwealth of Pennsylvania. 2. Concrete slab shall be a minimum of 4” thick. 3. Concrete slab to be at least 3500 P.S.I. compressive strength. If wire mesh is used it should be epoxy coated. Fiber-reinforced concrete is allowed. Motion made by Lou Delli Santi, seconded by Jerry Restaino and passed 7-0 18-73 MOTION RESOLVED TO approve that all contractors must submit along with their contractor’s certificate of insurance proving general liability insurance, a copy of their state registration with the Attorney General’s office noting their PA HIC number. Note: Rule to be effective on all property improvements going forward. Existing projects are exempt. Motion made by Lou Delli Santi, seconded by Michael Terranova and passed 7-0 18-74 MOTON RESOLVED TO approve permits that are not picked up from the POA within twenty (20) days from when the homeowner is contacted will result in a $25.00 non-refundable fine. Additionally a $25.00 non-refundable fee will be assessed for permits not returned twenty (20) days from job completion. Any extenuating circumstances must be approved by the Environmental Department. Motion made by Lou Delli Santi, seconded by Jerry Restaino and passed 6-1. Marie Krauss voted no. 18-84 MOTION RESOLVED TO appoint Paul Spiese to the Environmental Control Committee for a term to expire on December 31, 2022. Motion made by Lou Delli Santi, seconded by Richard Straczynski and passed 7-0 54
2019 19-29 MOTION: To Amend Article 16, Section 1607 (09-21-87) of the Rules & Regulations of the ECC to be changed to: Stones, boulders, trees, shrubs and other landforms or plant material on a lot shall not be painted, stained, or coated with manmade material or product (either transparent or opaque) that would change that feature’s exterior appearance. No signs, lights, reflectors or other objects are allowed to be permanently attached to a tree by use of a nail, screw, bracket or similar damaging means. Small objects such as bird feeders, bird house’s, wind chimes, planters, decorations (holiday and the like) are permitted only if hung from a branch and without causing damage to the tree. Bird feeders must be at least 8 feet off the ground. Rope/string/holiday ribbons, bows and lights may be loosely tied around a tree so as to avoid damage to the tree. All holiday themed decorations must be taken down no later than 2 weeks after that particular holiday has passed. Any exceptions to this rule may be allowed pending ECC review and approval. AMENDED MOTION: (3/23/19) Objects that may be permanently attached to trees which do not require ECC review and approval, and are intended solely for the purpose of tree safety/risk hazard are as follows: Lightning Rods, Brace Rods, Cabling Systems and their associated hardware, all of which are to be installed by a certified arborist or tree care professional and undergo routine inspections. Motion made by Lou Delli Santi, seconded by Richard Straczynski and passed 7-0 17-30 AMENDED MOTION: (6/22/19) RESOLVED TO accept the Environmental Control Committee’s recommendation to amend ECC Regulation 1606 regarding exterior coloring to read as follows: Exterior Siding and Trim Color chips or samples for all dwellings and accessory buildings requiring exterior staining, painting or vinyl siding installation shall be submitted to the Environmental Control Committee for approval. An earth tone color scheme shall set the standard for color approval. White or similar colors are acceptable for trim. Trim shall be defined as: 1) Casements and moldings for windows, sash and frame, doors, corners 2) Exterior doors including garage doors 3) Railings 4) Soffits, fascia, gutters and leaders 5) Vents and louvers 6) Shutters and pediments White or similar colors are unacceptable for entire structures, dwellings, garages, sheds, main body, siding, roofing and foundations. Motion made by: Lou Delli Santi, Seconded by: Michael Terranova and passed 4 to 3 55
19-30 MOTION: An amendment to Item # 6 of the Consolidated Rules and Regulations, page 13, to now read: 6a) The feeding of any wildlife within The Hideout is prohibited and is subject to an initial Citation and Fine in the amount of one thousand dollars ($1,000.00). Please note the following exception(s): 6a) Birds: Anyone who chooses to feed birds can do so ONLY if they use a bird feeder unit(s) that are kept at a minimum height of eight (8) feet above ground level. Violator(s) of this rule are subject to a Citation and Fine in the amount of $1,000.00. 6b) Feral/Community Cats: The feeding of feral (community) cats may ONLY occur at POA approved and monitored TNR site(s), under supervised conditions, and only by approved TNR volunteer(s). Violator(s) of this rule are subject to a Citation and a Fine in the amount of one thousand ($1,000.00). Motion made by: Michael Terranova, seconded by Barry Neiss and carried 7-0.
19-79 MOTION RESOLVED TO accept the Environmental Control Committees proposed motion as follows: That a current as-built survey, indicating property lines, setbacks, and final locations of all permanent structures, be required for ECC permitting review/issuance as well as for residential resale inspections to occur. Motion made by Paul Spiese, seconded by Lous Delli Santi and carried 7-0.
SECTION L â€“ USEFUL RESOURCES