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Reuben H. Fleet Science Center Event Planning Guide Spring 2014

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Photo by Matthew Lowrey

Meeting in the Green: Choosing Sustainable Event Venues When choosing an event venue, there are a number of factors that will greatly influence your success in greening the event. You can enhance your ability to have a green meeting early on when choosing a venue like the Reuben H. Fleet Science Center (the Fleet). The Fleet has received Leadership in Energy and Environmental Design (LEED ® ) Silver Certification for Existing Buildings: Operations and Maintenance in May of 2010. The process to achieve LEED ® certification, took many steps to proactively green both visitors’ spaces, behind-the-scenes work areas and our venue areas.

In fact, thanks to new technologies and energysaving strategies, the Fleet now consumes less energy today than it did prior to the 1998 expansion, which doubled the size of the facility. The LEED ® Green Building Rating System is the nationally accepted benchmark for the design, construction and operation of high-performance green buildings.

LEED’ and related logo is a trademark owned by the U.S. Green Building Council and is used by permission.

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The Reuben H. Fleet Science Center The Reuben H. Fleet Science Center (the Fleet) offers

Corporate Suppor t: Giving Back to the Fleet

an ideal atmosphere for your next meeting or event.

There are many reasons that companies and

Featuring eight unique, hands-on galleries, the Fleet

organizations support the Reuben H. Fleet Science

has more than 100 interactive science exhibits and four

Center (the Fleet). Your motivation may be to enhance

spacious meeting rooms as well as the 314-seat Eugene

science education for today’s students and tomorrow’s

Heikoff and Marilyn Jacobs Heikoff IMA X Dome Theater.

workforce. Perhaps your company sees the value of

Our new digital projection system will take your event to

building a vibrant arts and culture community here in

the next level.

San Diego. You may be most interested in maximizing your marketing dollar or in rewarding your employees

Located in San Diego’s historic Balboa Park (close to

and customers with special benefits. For these and

downtown and the San Diego Convention Center), the

other reasons, many of San Diego’s most respected

Fleet has a spectacular view of the park’s iconic Bea Evenson Fountain, which ser ves as the perfect backdrop

companies have partnered with the Fleet.

for your special event. Our galleries provide the perfect

By booking your next event at the Fleet, your support

ambiance for an elaborate sit-down dinner, cocktail

helps us continue to develop and implement a wide

reception, corporate event, wedding, bar/bat mitzvah,

array of educational programs and exhibits to promote

awards gala, birthday celebration, prom, Quinceañera,

lifelong learning and a deep appreciation of science and

sleepover or grad night. And with multiple galleries

technology for the entire community.

within our facility, you can choose from numerous

Contact Us

options to customize your event.

The Reuben H. Fleet Science Center is ready to work

With two floors of event space, the Fleet offers

with you to create a unique and dynamic event. We offer

the following:

an exclusive catering list of San Diego’s premier event

• The Full Fleet Experience for up to 1,000 guests

professionals and exclusive beverage catering (see pages 24-30 for more information). Our talented team

• Downstairs at the Fleet for up to 750 guests

in the Special Events Department will assist you in the

• Upstairs at the Fleet for up to 250 guests

planning process to help make your event unforgettable.

• Outside at the Fleet for groups ranging in size from

an email to specialevents@rhfleet.org … and let the

For more information, please call (619) 685-5761 or send

150 to 1,000 guests

(619) 685-5761

planning begin!

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Photo by Mary Andreson

Picture above the dome is Frank N. Stein, the Astronaut, featured in the Solar System Adventure in 1984. Through the years, he is considered the unofficial mascot of the Heikoff Dome Theater.

The Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater The Reuben H. Fleet Science Center is home to the Eugene Heikoff and Marilyn Jacobs Heikoff Dome Theater, the world’s first and Southern California’s only IMAX Dome Theater. The giant 76-foot screen is tilted at a 25-degree angle to give audiences the feeling of being suspended in space while enjoying the world’s largest films or engaging planetarium shows. The Heikoff Dome Theater also features the world’s first NanoSeam™ dome screen in an IMAX theater, allowing for sharper, higher-contrast images, and brighter colors. The theater also boasts a 16,000-watt digital surround sound system, comfortable seating and the Rear Window ® Captioning System. Use the Dome Theater to impress your guests with digital presentations, conference meetings, award galas and wedding ceremonies. Or, entertain your guests with a breathtaking IMAX Film or fully surrounded planetarium show. The Heikoff Dome Theater is also available for interactive video games, like Rock Band, which can be projected onto the dome screen. (619) 685-5761

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Meeting Rooms The William & Grayson Boehm Community Forum Our largest meeting room at the Reuben H. Fleet Science Center, the William and Grayson Boehm Community Forum, is an excellent location to hold your next corporate meeting of up to 150 people. This room lends itself to many different setups and includes state-ofthe-art audiovisual equipment, a pull-down screen, and podium with a raised stage. This versatile space is also perfect for more intimate corporate receptions and dinners.

The Boardroom If you are interested in hosting a small meeting for up to 25 people and desire an intimate space, The Fleet’s Boardroom is the place to go! This room also features state-of-the-art audiovisual equipment, including a view of the Space Theater Lobby. The Boardroom is a great place to host your next meeting in Balboa Park.

The Grayson Boehm Lecture Hall Are you searching for a professional, unique venue that can accommodate a group of up to 120? Then you’ve found it! Our classic lecture hall has been the site for the best of San Diego’s more intimate lecture series. The Grayson Boehm Lecture Hall features traditional theater-style seating along with access to state-of-the-art audiovisual equipment, a pull-down screen, and podium. The lecture hall will meet all of your presentation needs.

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The Venue Space The Full Fleet Experience Use the entire museum for your special event. This large space can accommodate up to 1,000 guests and is first-rate for a variety of special events and large groups. Access is granted to all eight of our world-class galleries. For added impact, you can add a private movie screening or presentation in our Heikoff Dome Theater. Wow guests of all ages with the fun and excitement of the Full

Photo by Walko Photography

Fleet Experience!

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Photo by Walko Photography

Photo by Walko Photography


Downstairs at The Fleet The first floor Main Exhibit Gallery venue space provides a smaller but interactive special event experience for up to 750 guests. Located on our main floor, your guests will have access to our downstairs exhibit galleries. From a cocktail reception to a sit-down dinner, the Main Exhibit Gallery is sure

Photo by Bob Thompson @ Fotowerks

to impress your guests.

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Photo by Bob Thompson @ Fotowerks

Photo by Bob Thompson @ Fotowerks


Upstairs at The Fleet This second floor venue space provides ample room for groups of fewer than 250 guests. Perfect for smaller groups, Upstairs at the Reuben H. Fleet Science Center allows you to host an intimate event. And with access to our upstairs exhibit galleries, your guests can enjoy

Photo by ABI Photography

our exhibits exclusively.

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Photo by Look Back Photography

Photo by JMoyer


Outside at The Fleet This breathtaking outdoor space is for groups ranging in size from 150 to 1,000 guests. It’s the perfect backdrop for your Photo by Look Back Photography

special event. Located in front of the Rueben H. Fleet Science Center and next to the stunning Bea Evenson Fountain, this event space is unforgettable. Please note that this area requires a San Diego City Facility and Park Use Permit, which our Special Events Department will

Photo by Look Back Photography

submit on your behalf.

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Photo by Limelife Photography

Photo by Limelife Photography


Your Wedding at the Fleet When it comes to weddings, our goal is very simple: to give couples the most memorable wedding possible. Planning a wedding today can be time-consuming, expensive, and difficult. As a result, the Reuben H. Fleet Science Center is passionate about helping brides and grooms simplify this task from start to finish. With the assistance of your wedding planner, we can provide helpful advice, useful tips, and expert service with all of the elements you need to plan the perfect wedding. Ask lots of questions—you’ll find that we are here to help make your special day unforgettable. Get married under the stars at the world’s first and Southern California’s only IMAX Dome Theater. Contact our talented team in the Special Events Department for more information regarding our

Photo by Limelife Photography

wedding package options.

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Photo by Kristina Chartier Photography

Photo by Kristina Chartier Photography


Sweet Sixteen & Quinceanera Party There’s no better place to host your Sweet Sixteen or Quinceañera party than at the Reuben H. Fleet Science Center (the Fleet). This is an exciting time in your life and a time that should be remembered for years to come. You and your friends will have a great time with our science exhibits, Heikoff Dome Theater, photo booth and hurricane simulator—even your family will participate in the fun! All of these elements are sure to have your friends raving to you about how it was the best party ever! By having your Sweet Sixteen or Quinceañera birthday party at the Fleet, you’ll be creating lifetime memories with ease and tons of fun!

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Photo by ABI Photography

Proms, Dances & School Functions Fleet Style Come dance the night away at the Reuben H. Fleet Science Center (the Fleet)! Have your prom, dance or school function at this dynamic museum. With beautiful Balboa Park as the backdrop and fun party booths, like a hurricane simulator, photo booth, and ID tag making machine, as well as a professional and energetic staff, your night is sure to be full of memories that will last a lifetime. Come and have fun at the Fleet!

Bar / Bat Mitzvah The Fleet is a great resource for the Jewish community, with experience and expertise in both bar and bat mitzvah celebrations. As these young men and women are welcomed as adults to the community, commemorate this rite of passage at Photo by Penguin Productions

a unique venue. Let our staff make this special coming-of-age event a memorable one. Have your next bar or bat mitzvah at The Fleet and leave the planning to us!

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Grad Night at the Fleet If you were wondering where to have a graduation party, look no further than the Reuben H. Fleet Science Center (the Fleet). Our grad night packages offer the perfect party for you! Grads coming to Grad Night at the Fleet will have plenty of room to celebrate and dance. The Fleet offers an ideal atmosphere for your Grad Night. Featuring eight unique hands-on galleries and more than 100 science exhibits, there are a variety of ways to customize your Grad Night at the Fleet. Let’s get the party started!

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Science Sleepovers at Fleet • The North Star Science Store will open early the next morning at 8 a.m. just for you!

Have you ever wanted to have your very own “Night at the Museum” adventure? The Reuben H. Fleet Science Centers (the Fleet) wildly popular nocturnal event makes this possible! The Fleet is one of San Diego’s favorite museums, and as the doors close and the lights dim you will have the whole place to yourself!

What to Pack:

During the night you will have total access to our eight interactive exhibit galleries, as well as our fabulous and ever-changing traveling exhibitions. Additionally, you will be able to totally immerse yourself in breathtaking imagery and stunning surround sound in our Giant Dome Theater – the only one in San Diego! This Fantastic Night of fun Includes:

• Your most comfortable clothes, socks and shoes. Pajamas are okay. • Dress in layers; some areas of the science center are warmer than others. • Sleeping bag and pillow (no air mattresses or cots, please). A camp pad/yoga mat is okay. • Toothbrush and toothpaste. • Suitcase, heavy-duty trash bag or other bag large enough for all of your belongings with your name/group clearly labeled. • Emergency medical information of each camper (group leader/parent/ guardian must keep this information ready throughout the event).

• Museum admission and exploration of our exhibit galleries. • A show on the Giant Dome screen.

• Snacks or drinks (storage space is available in the science center).

• Two fun, educational workshops.

• Change for additional exhibit attractions.

• A scavenger hunt in the science center.

• Flashlight (group leader/parent/guardian only).

• A DVD on the Dome—watch the movie of your choice. • A light continental breakfast.

What NOT to Pack:

Please note that dinner or an evening snack are NOT included.

• Air mattresses or cots (for safety reasons). • Hair dryer, curling irons, hair spray, etc.

Details: • Open to children ages 6 to 13. At least one adult chaperone is required for every five children. Register in advance.

• Tablet or cell phone. (Only group leaders/parents/guardians may bring electronic devices.)

• Check-in is from 6:15 p.m. to 7:15 p.m. Dinner is not included, so please eat before you check in!

• Valuables—the Reuben H. Fleet Science Center is not responsible for lost or missing items. Please leave valuables at home.

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Additional Exhibit Attractions Rent our experience enhancers to enliven your party. Guests can

ID Tag Machine

experience a 78-mph hurricane, capture lasting memories in our

Guests can personalize their own ID tags with text and four different

state-of-the art photo booth or take home a personalized ID tag as a

science-themed etchings.

memento. Rent our popular arcade machines and provide the extra

Price: $500 for 100 ID tags

pizzazz that will make your event memorable. Hurricane Simulator

Payment is required in advance and is non-refundable. Please note

This is an exhilarating hurricane booth with winds reaching 78 mph.

that the experience enhancers outlined above may be added to any

It gives guests a safe but realistic hurricane experience that will blow

booked event. Prices vary based on event times and customized

them away!

requests. Listed prices are subject to change without notice.

Price: $500 for 250 simulations Photo Booth Guests can take a snapshot of themselves by renting our photo booth. Guests can choose from six space themes (color, black and white or sepia) to decorate their photo strip. Photos can also be uploaded instantly to many of the social media sites. Price: $500 for 100 photos (3 photos per strip)

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Private Exhibit Experiences Maximize the fun at your event by giving your guests the chance to

Block Busters Tower Competition

combine science with their own creativity. Our Party Science staff will

Work in teams to build the tallest towers—you’ll have a limited number

provide materials and instruction for your guests to create their own

of blocks and you’ll be up against the clock. Will your team reach

party favors, build skyscrapers, or take recycling to a whole new level.

new heights? Or, will it all come crashing down? This fun activity will

It’s a great way to make your event that much more special.

increase the excitement at any dance or event.

Choose one of the activities below for an hour or an entire evening— the choice is yours. Your guests will have a blast creating custom party favors that they get to take home!

Time: 10 minutes to complete each session of this activity Capacity: 100 to 150 participants per hour

(10 teams of two to four at a time)

Price: $2.00 per person or $950.00 total for a four-hour event

Blinky Bugs (make your own digital pet) Create whimsical creatures with LED eyes that blink on and off at the

Digital Bling (make your own jewelry)

slightest vibration.

Create a fashion statement with rings, bracelets and accessories that shine using LED lights.

Time: 20–30 minutes to complete each session of this activity

Capacity: 10 people at a time and up to 30 participants per hour

Time: 15–20 minutes to complete each session of this activity

Price: $6.00 per person or $680.00 total for a four-hour event

Capacity: 10 people at a time and up to 30 participants per hour Price: $6.00 per person or $680.00 total for a four-hour event

Shrinking Plastic (make your own key chains, bracelets or

Please note that the activities outlined above may be added to any

wine charms)

booked event. A minimum of 50 participants is required. Prices vary

Recycle plastic containers by turning them into key chains, wine

based on event times and customized requests. These prices are

charms, and pendants.

subject to change without notice.

Time: Five minutes to complete each session of this activity Capacity: 40 to 50 participants per hour

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Science on the Rocks We have discovered the scientific formula for a perfect night out: Take one part fun with friends and slowly mix in two parts of intriguing interaction. Then add a scoop of nibbles and a cup of libations. Cover all ingredients with music and laughter. Let it simmer to perfection. And voila! You have Science on the Rocks—a

delightful evening of unexpected activities, delicious tastes, and indulgent experiences for adult ages 21 and up. Science on the Rocks is held on select

Thursday evenings, and each event features a unique theme.

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Photos by Xavier Bailey Phtography

Photos by Xavier Bailey Phtography


The Science of Booking Your Event The Reuben H. Fleet Science Center (the Fleet) is in high demand. We recommend that you secure a date as soon as you know when your special event is going to take place. Next, plan your site visit by contacting our talented team in the Special Events Department at (619) 685-5761 or via email at specialevents@rhfleet.org. Then let the planning begin! A special event is considered definite with a signed Reuben H. Fleet Science Center Facilities Use Agreement and a 50% deposit. Once the Fleet is reserved for your special event, you can begin the planning with your event manager. We provide support to ensure professional execution of your special event. We will work with you to finalize all of your logistics, including catering, volunteer staffing, room diagrams, and scheduling a final walk-through. Payment of your remaining balance is due 30 days prior to your event. Exceptions do apply for late bookings.

What the Fleet Has to Offer Alcoholic Beverages

Invitations

The Fleet has an agreement with BarWorks Catered Beverage

Invitations or announcements must be approved by The Fleet’s

Services as an exclusive beverage provider that must be contracted

Special Events Department prior to printing or distribution. This

with directly. Non-alcoholic beverages may be provided by your

approval process permits The Fleet to ensure the accuracy of the

selected caterer.

information being provided and the branding of our museum.

Equipment and Rentals

Kitchen Facilities and Usage

The Fleet offers tables, chairs, linens, easels, staging, and a dance

The Fleet is equipped with a spacious catering kitchen that may be

floor. Additionally, each venue space comes equipped with state-of-

used by caterers from our catering list. Please refer to our exclusive

the-art audiovisual equipment. For more advanced event production

catering directory online at www.rhfleet.org/visit/private-events/

needs, please refer to our preferred vendor directory online at

exclusive-caterers for contact information.

www.rhfleet.org/visit/private-events/exclusive-caterers for contact

Parking

information. Additional charges do apply.

Free parking is available directly behind The Fleet. The Fleet does

Availability

not own or operate the parking lots adjacent to the museum. The

The Fleet is available 365 days a year to host special events. Please

parking lots are owned and operated by the City of San Diego. You

contact our talented team in the Special Events Department at

may reserve parking spots by contacting the City of San Diego directly

(619) 685-5761 or via email at specialevents@rhfleet.org. They will

to obtain a permit for these spots. Valet services are available by an

check availability for specific dates and times and assist you in the

outside vendor for an additional charge.

planning process.

Preferred Vendors & Exclusive Caterers

Courtesy Date Holds

To make sure your special event is a success, The Fleet has a list of

You may request a courtesy hold on a single special event date.

preferred vendors and exclusive caterers for your use. Our team of

Courtesy holds are good for one month. You have the first right of

preferred vendors and exclusive caterers are familiar with each venue

refusal if another client inquires about your desired date.

space and offer a complete range of services as showcased in this brochure. If you’d like to use a vendor or caterer that’s not on our list,

Event Staffing

please contact the Special Events Department at (619) 685-5761 or send an email to specialevents@rhfleet.org for more information.

The Fleet’s Event Production Crew will be onsite the day of your event to assist the Special Event Manager with logistics within The

Site Visits

Fleet. The Event Production Crew is available to set-up, tear down, move inventory, and assist contracted vendors during the event.

On behalf of The Fleet’s Special Events Department, we would be

Additionally, we have a team of Special Event Volunteers available

thrilled to schedule a site visit with you to showcase what our museum

to assist with registration/check-in and greeting your guests. These

has to offer you. Please contact the Special Events Department at (619) 685-5761 or via email at specialevents@rhfleet.org to schedule a

services are available to you at no extra charge!

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personal tour of our venue space.

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Exclusive Caterers & Beverage Service The following is a list of exclusive caterers for the Reuben H. Fleet Science Center. These caterers are familiar with the unique challenges presented to the food ser vice professionals when working in a museum environment. We are confident that their high standards will meet all of your requirements.

Exclusive Caterers Carriage Trade Catering Chris Karetas (858) 621-5151 x216 ckaretas@premiercarriagetrade.com www.carriagetrade-catering.com Catering by Charles Rubin Charles Rubin (619) 583-1636 charles@shmoozers.com www.shmoozers.com Continental Catering Denise Jermyn (619) 698-3500 denise@continentalcateringsd.com www.continentalcateringsd.com Feast on This Catering

The Wild Thyme Co.

Frank Christian (858) 586-2121 info@festivitiescatering.com www.festivitiescatering.com

Jeanna Grant (858) 527-0226 jeanna@thewildthymecompany.com www.thewildthymecompany.com

The Abbey Catering Zapher Dajani (866) 535-8949 x719 z@theabbeycatering.com www.theabbeycatering.com

Galileo’s Cafe´ Dave Miller (619) 685-5724 dmiller@rhfleet.org www.rhfleet.org

The French Gourmet Michael Malecot (858) 488-1725 x325 mmalecot@thefrenchgourmet.com www.TheFrenchGourmet.com The Sheraton Hotel & Marina Stacey LeVasseur (619) 692-2761 Stacey.Levasseur@Sheraton.com www.sheraton.com/sandiegomarina

Exclusive Beverage Service BarWorks Catered Beverage Services Carol Griswold (858) 566-6077 carol@barworkscatering.com www.barworkscatering.com BarWorks must serve all alcoholic beverages

Photos by RockMusic.com

Matthew Baker (858) 768-0430 matthew@feastonthis.com www.feastonthis.com

Festivities Catering & Special Events

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© ABIPhoto.com

Audio Visual Rental & Production Services:

• Audio Rentals: (mics, mixers, & speakers) • Video Rentals: (players, recorders, cameras, flatscreens & projectors) • LED Stage & Décor Lighting: (LED up-lights, moving lights & gobos) • LED Video Screens: (bright indoor & outdoor Hi Resolution LED backdrops) • Over 30 years of industry experience and expertise - Your One Stop Solution Contact Jeff Lutjens at 858-279-2255 or e-mail jeff@velocityavs.com

Visit us at: www.velocityavs.com and on Facebook: Facebook/velocityaudiovisual,inc.

Ve l o c i t y A u d i o Vi s u a l - T h e D i ff e r e n c e i s i n t h e E x p e r i e n c e … Specializing in Balboa Park Special Event Support (619) 685-5761

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Fantastic Presentation

Phone (619) 583-1636 or

Out of the Box Catering

www.shmoozers.com

www.amadili.com Corporate Catering Weddings Bar Mitzvahs Parties Quinceaneras Large or Small

We love fusing the science of catering with the art of fabulous cuisine.

WE’VE GOT

YOUR PARTY DOWN

to a

science

FESTI V I TI ES C ATERING & S PEC IA L EVENTS

8238 PARKWAY DRIVE

LA MESA, CA 91942

Now you can showcase this winning combination during your special events. Discover how we can give your next Science Center event a big BANG!

FestivitiesCatering.com | 858.586.2121 (619) 685-5761

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PHOTO BY NATHAN PETTY

Full-service catering in the cuisine oF your choice.

request a catering scenario online 960 Turquoise Street • San Diego 92109

(858) 488-1725

www.thefrenchgourmet.com

Corporate Events Business Meetings Themed Events Fundraisers & Galas Homecoming Dances Formals & Proms Private Parties

WE COOK. YOU CONNECT.

www.carriagetrade-catering.com

Passion for Food. Passion for Service. Passion for Life.

858.621.5151 (619) 685-5761

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BARWORKS

Catered Beverage Service B

Complete bar service for any event From Beer and Wine to Top Shelf Spirits Let the professionals do the work for you!

www.barworkscatering.com

NO

!

celebration too big or too small

As a preferred caterer of the Ritz Gala, Old Globe Gala, and now the Fleet Science Center, we invite you to experience perfection with Sheraton.

IS

Corporate Events Weddings Social Functions

For more information, contact Stacey LeVasseur - Director of Catering Email: Stacey.LeVasseur@Sheraton.com Phone: 619.692.2761

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Building Map Ground Floor Not to Scale

Outside the Fleet Galileo's Café

North Star Science Store

IMAX Queuing

IMAX®Dome Theater 4,500 ft 2

Entry Rotunda Ticketing 1,530 ft 2

AED

Theater Lobby 4,470 ft 2

Main Gallery 6,700 ft 2

WOMEN

1,528 ft 2

MEN

Business Entry

FREIGHT ELEVATOR

ELEVATOR

WOMEN

William & Grayson Boehm Community Forum 2,200 ft 2

Second Floor Not to Scale

Open to Below

Prado Gallery 2,100 ft 2

Mezzanine 4,515 ft 2

Open to Below

Open to Below

Board Room 608 ft 2

ELEVATOR

WOMEN

ELEVATOR

WOMEN

FREIGHT ELEVATOR

MEN

MEN

Challenger Rotunda Gallery 2,400 ft 2

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Conference Room 276 ft 2

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MEN

ELEVATOR

MEN

Grayson Boehm Lecture Hall

WOMEN

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1875 El Prado, San Diego CA 92101 (619) 238-1233 www.rhfleet.org

Contact:

Debbie Lowery-Cunning, CMP Senior Manager, Group Sales & Special Events (619) 685-5761 specialevents@rhfleet.org

Proud Members of: International Special Event Society www.isessandiego.org

Meeting Planners International www.sdmpi.org

San Diego Convention Center Corporation www.visitsandiego.com

San Diego Regional Chamber of Commerce www.sdchamber.org

(619) 685-5761

National Association of Catering Executives www.sdnace.org

San Diego Tourism Authority www.sandiego.org

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Rhf special events spring2014