The Guild of Players Membership Information - 2021/22

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The Guild of Players at Theatre Royal Dumfries Information Information

Owners of Theatre Royal Dumfries & Resident Amateur Dramatic Company


Front cover; All My Sons, 2019 - GE Photography


Guild Activities Thank you for showing an interest in The Guild of Players. The Guild of Players is an amateur company that has owned the Theatre Royal Dumfries since 1959. The present company produces a season of four plays and a pantomime alongside hosting a very varied programme of touring professional shows. We offer a range of possibilities within the theatre that include: Acting Directing Make up Hair Wardrobe/costume Set design Set construction Stage management Props and décor

Prompting Light design, rigging & operation Sound design and operation Back stage crew Marketing Heritage/Archive

Admin Front of House Bar Junior group workshops (Age 8+) Adult acting workshops Script in hand readings

If you prefer your theatre less hands-on, support us by becoming an audience member and spread the word about activities here at the Theatre. We are always looking for new members and would love you to come and be part of our team. No experience is necessary as we will be more than happy to show you how everything is done. We are always looking for new ideas or suggestions as how to improve our organisation so please come and be part of Scotland’s oldest theatre. Joining the Guild of Players is a great way to meet new people, make new friends and learn new skills. Tuesdays have become a regular volunteer day (with an excellent lunch for a nominal sum) alongside work nights and rehearsals. Our PR team organise social nights throughout the year ranging from treasure hunts to karaoke in the bar.


Guild Information The Guild is a voluntary company, limited by guarantee and a registered charity in Scotland. We are affiliated to The Little Theatre Guild of Great Britain (L.T.G.) and The National Organisation for Dramatic Arts (N.O.D.A.). The business of the Guild is overseen by a Board consisting of five people from the business sector and six members of The Guild of Players. Since the renovation in 2015, with the help from our funders, we now have six members of staff (two full-time, four part-time) who enable us to enhance and expand the activities of both the Guild and the Theatre.


Guild Information Traditionally, a Craftsman’s Guild was overseen by a Master Craftsman. The Guild of Players has adopted this and the Guild chairman is known as the Master, whether male or female. According to our Memorandum and Articles, elections for the Board and Council are held at an Annual General Meeting which is open to all members. Council is comprised of eleven members, drawn from a crosssection of the membership. The Theatre Royal, our home, is owned by the membership of The Guild of Players. The Guild Council is responsible for the day-to-day running of the Theatre. Social Events The Guild holds a variety of social events, from outings to quiz nights to treasure hunts in the Theatre. Whatever your involvement come and meet people and make new friends whilst enjoying a tipple from behind our well-stocked bar!


Membership Membership Since 2017, in order to make our membership accessible to all, we have decided not to charge a membership fee. Prospective members will still be required to complete a membership form. This means you will be added to our records and receive regular news about volunteering opportunities, Guild productions and other events. Sponsorship Your financial support is very important to us as it enables us to maintain our historic building and continue to develop the activities that are open to all. Other donations are welcome above or below the levels of our sponsorship scheme. The sponsorship scheme consists of several levels of sponsorship starting with Bronze at £30. Silver, Gold and Platinum levels will also be offered for the minimum donations of £50, £100 and £250 respectively.


Code of Conduct Members of the theatre and the public have the right to attend a theatre that is safe, welcoming and free from any level of abuse. Members of the theatre should behave with courtesy and respect. The GOP has developed this policy so that our members clearly understand the behavioural standards expected of them at the theatre and in theatre related activities in order for them and others to remain safe and enjoy the community that exists at the theatre. This policy applies to all members and anybody who comes into contact with our members: •

• • •

GOP has a zero-tolerance policy in relation to acts of mistreatment such as violence, discrimination (e.g. racial and/or sexual), bullying, harassment, abusive language and unnecessary aggression. GOP members should not subject another person to this type of behaviour. GOP members should not have to contend with this type of behaviour. Reported incidents will be dealt with fairly by the GOP Council.

Smoking Policy The Theatre Royal is a non-smoking building. The two designated smoking areas are the back garden in the back stage area and outside the stage door. Alcohol and illegal drugs Policy The GOP have a zero tolerance policy on illegal drugs on the premises, any volunteer, staff member, member of the public or anyone using the building will be asked to leave if drug taking is suspected. GOP policy is that the performance and work environment should be free from the influence of drugs or alcohol to ensure the health and safety of its members and others with whom they come into contact. For those reasons, the following rules apply: No member shall: •

Undertake any role at the theatre when unfit due to alcohol, drugs or to substance abuse.


Code of Conduct ctd. • • • •

Be in possession of illegal drugs at the theatre. Consume alcohol or illegal drugs, or abuse any substance whilst on duty during a performance. No alcohol or drugs to be consumed backstage or in the dressing rooms during a rehearsal or performance. Where the formal event is followed by an opportunity for social drinking or, for example, a celebratory toast in the dressing room, such alcohol consumption should be in moderation.

Where, in the reasonable opinion of the Duty Manager, Designated Premises Supervisor, Personal Licence Holder and/or on duty bar volunteers, there is evidence of excessive drinking in the bar or prior to arrival in the theatre, the aforementioned are authorised to cease serving alcoholic drinks and if needed refuse admission to the performance space. Bar staff also have the authority to call closing time and request drinking up within a specified time and in line with the premises licence guidance. Disciplinary Action Where a member deliberately contravenes the rules within this Code of Conduct then action may be taken to suspend or remove membership following an investigation. Health and Safety/Fire Evacuation Policies Health and safety and Fire Evacuation are a priority to GOP. We have full policies for both. Please take the time to read and understand them. Equality and Diversity The GOP are committed to equality and diversity. We will uphold the guidelines of protected characteristics, as listed on the Equality and Human Rights Commission website - www.equalityhumanrights.com. Code of Conduct • • • •

Please honour the commitments that you have made to this theatre. Be on time and call if you can’t be. Be respectful of everyone. Adhere to the e-safety policy and agreement when using the internet, social


Code of Conduct ctd. • • • • • • • • • • • • • • • • • • • •

networking sites, mobile phones etc Please dress appropriately when working or representing the theatre. Be respectful of the theatre. Please help keep the theatre’s appearance clean and professional. Alcohol and illegal drugs are NEVER to be consumed/taken prior to or during any work sessions, performance, rehearsal or strike by any person involved in the show or strike. Ensure that you have knowledge and understanding of the Risk Assessments relevant to your situation. No pranks during any performance (this includes closing night pranks.) During performances backstage crew should remain backstage unless directed by the stage manager. Cast and crew may be in the atrium on show nights until the box office opens. Smoking is only permitted in the designated smoking area in the backstage garden. Extreme care should be taken when eating/drinking/smoking in costume. Please take care of all props set items (remember that some are borrowed and are not replaceable.) Do not move anyone’s prop without their knowledge and consent. Only props are to be set on prop table. Personal items, such as drinks (in plastic containers) and scripts to be on a separate table. Do not eat or drink food props. Do not move and/or change the light and sound settings during tech week and the run of a show. Take care of all equipment. Do not use equipment until you have been instructed on how to use it. Wear appropriate safety gear when operating power tools and equipment at all times. (e.g. safety glasses, earplugs, gloves) Wear footwear at all times in the building, unless required to be barefoot on stage (shoes must be worn up to and immediately after being on stage). Only cast, stage crew and theatre staff are allowed onstage, backstage, in lighting box and basement before and during any performances. Store your valuable items in the secure boxes in the dressing rooms. FOH and Bar Staff should use the secure box in the Guild Room.

Blatant disregard of any of the Codes of Conduct may jeopardize your ability to be a member of the theatre in the future.



Sponsorship Gift Aid

❑ ❑ ❑ ❑ ❑ Bronze Silver Gold Platinum Other: _____

If you would like to become a sponsor of The Guild of Players, please indicate your chosen level and the amount you are donating:

❑ ❑

I have enclosed a cheque with my remittance Please make all cheques payable to The Guild of Players I have made a BACS Transfer to The Guild of Players Account: 00335373 Sort Code: 80-11-60

Signature: ___________________________________________

I would like The Guild of Players to treat this payment and all the donations I make from the date of this declaration, as Gift Aid donations.

Date: ___________________

You must pay an amount of income tax (or Capital Gains Tax) at least equal to the tax that the Guild of Players will reclaim on your donation (currently 25p for each £1 you pay)


Acting Directing Makeup/Hair Wardrobe/Costume Set Design/Set Construction Stage Management Props and decor

❑ ❑ ❑ ❑ ❑ ❑

Prompting Lighting/Sound Stage crew Marketing Admin/Finance Front of House

Phone number:

Email Address:

❑ ❑ ❑ ❑ ❑ ❑ ❑

Post Code:

Address:

Name:

❑ ❑ ❑ ❑ ❑ ❑

Assisting with Youth Theatre Adult Acting Workshops Script in hand readings Bar Heritage/Archive Audience member only

If you are interested in joining The Guild of Players, please complete the following form and return it to: Membership Secretary, Theatre Royal Dumfries, Shakespeare Street, Dumfries, DG1 2JH

The Guild of Players Membership Form


Communications sent by post (charge of £3)

❑ ❑

❑ I am happy to receive notice of Guild of Players events

Signature

___________________________________________

I do not want my photograph to be used.

Date

_____________

Turn Over for Sponsorship Information

Signature of Member

_________________________________

I agree

I agree that photographs and video footage taken of me during my time volunteering with the Guild of Players may be used in Guild publications, promotional material or on social media.

Date

______________________

By signing this form, I agree to follow the Guild of Players Code of Conduct as contained in this booklet and, while representing the Guild, act in a way that aligns with the organisation’s aims and objectives.

I do not wish to be contacted

Declaration

I am happy to receive notice of Theatre Royal events The information entered in this form will be kept on a computer database for the duration of your membership and will only be used internally by the Guild of Players to contact you for volunteering opportunities or events as indicted above and by Directors if you are interested in acting. We will not share your information with third party organisations or individuals without your express permission.

Communications sent by email (preferred)


Child contact number: Emergency contact number:

Child Email:

Parent/Guardian Email:

I agree to pay the session fee for workshops - details will be sent on joining.

Performing in Youth Theatre shows Performing in pantomimes

Youth Theatre - Advanced

Youth Theatre - Intermediate

Youth Theatre - Beginner

❑ ❑ ❑

Helping with Front of House or Tuck Shop

Participating backstage or tech (lights and sound)

Parent/Guardian name and relationship:

Address:

Please indicate any medical conditions which may affect your child whilst in our care:

Date of Birth

Name:

If you are interested in joining the Youth Theatre, please complete the following form and return it to: Education and Youth Engagement Officer, Theatre Royal Dumfries, Shakespeare Street, Dumfries, DG1 2JH Please send a stamped addressed envelope to receive your membership card.

Youth Theatre, Guild of Players Membership Form


I am happy to receive notice of Theatre Royal events

Declaration

Signature

___________________________________________

I do not want my photograph to be used.

Signature

_________________________________

I agree

Ages 12 and under, parent/guardian to sign | Ages 13+, child to sign

Date

_____________

I agree that photographs and video footage taken of me during my time volunteering with the Guild of Players may be used in Guild publications, promotional material or on social media.

Date

______________________

Ages 12 and under, parent/guardian to sign | Ages 13+, child to sign

By signing this form, I agree to follow the Youth Theatre Code of Conduct which is contained in this booklet.

The information entered in this form will be kept on a computer database for the duration of your membership and will only be used internally by the Guild of Players to contact you for volunteering opportunities or events as indicted above. We will not share your information with third party organisations or individuals without your express permission.

I am happy to receive notice of Guild of Players events


Replica Subscriber's Token

Behind-the-Scenes Tour with Bubbly for 6

Inclusion on the recognition wall in the foyer

Four drink vouchers - one drink for each Guild of Players show

Complimentary ticket to touring show, up to the value of £25

Invitation to special events

10% off Venue Booking

An item of Theatre Royal merchandise

Recognition in the Programme of Guild of Players Productions

Complimentary ticket(s) to a Guild show

10% off Costume Hire

Discounted Ticket Purchase for Guild Shows (excluding Panto)

Priority Ticket Purchase for Panto

Newsletter

X X

X X

Bronze: £30-49

X X X

X X 1 ticket

X X

Silver: £50-99

X

X X X X 1 ticket

X X 2 tickets

X X

Gold: £100-249

X X X X

X X X X 2 tickets

X X 4 tickets

X X

Platinum: £250+

Sponsorship


Code of Conduct (Youth Theatre) Code of Conduct for Children and Young People As a member of the Guild of Players, I agree to abide by the following Code of Conduct… Everyone has the right to attend a theatre that is safe, welcoming and free from any level of abuse. Everyone should behave with courtesy and respect. The GOP has developed this policy so that we can all be safe and enjoy the community that exists at the theatre. Children and young people are expected to: · cooperate with each other · be friendly · listen to each other

· join in · respect each other’s differences · treat staff and volunteers with respect · have good manners · be helpful · be on time

· follow this code of behaviour and other rules

Children and young people shouldn’t: · pick on or make fun of each other · bully each other · stare at others · yell or shout at others · be abusive · use equipment to be abusive or to cyberbully –e.g., sending nasty messages, taking and sharing photos without permission, sending nasty emails, or “trolling” (leaving unkind comments on a webpage or social network profile).

· stick to the e-safety policy and agreement when using the internet, social networking sites, mobile phones etc · treat the theatre and its contents with respect

Please turn over


Code of Conduct (Youth Theatre) ctd. Code of Behaviour No pranks during any performance (this includes closing night pranks.) Backstage crew should remain backstage unless directed by the stage manager. Cast members may be the in the atrium on show nights until the box office opens. Extreme care should be taken when eating/drinking/smoking in costume. Cast and crew under 18 are not permitted to have any alcohol or tobacco under any circumstances? Please take care of all props set items (remember that some are borrowed and are not replaceable.) Do not move anyone’s prop without their knowledge and consent. Wear footwear at all times in the building, unless required to be bare foot on stage Only cast, stage crew and theatre staff are allowed onstage, backstage, in lighting box and basement before and during any performances. Mobile phones and tablets should not be used when carrying out duties in the Theatre, or backstage during a production. We advise that you store them and any other valuable items in the secure boxes in the dressing room Steps for inappropriate behaviour. The first time someone breaks the code of conduct they will be reminded of what they have signed and asked to think about their actions. If they continue to behave inappropriately, it will be brought to the attention of their parents/guardians. Any continued unacceptable behaviour may result in membership being suspended.

Blatant disregard of any of the Codes of Conduct may jeopardize your ability to be a member of the theatre in the future.


Seating Plan BALCONY

STALLS


History of Theatre Royal Dumfries The theatre built on this site in 1792 was at first called the New Theatre. Its construction followed the pattern of others of the time, with a Dress Circle in a horseshoe shape, a Pit below and a Gallery above. In 1810, the local paper reported that it was “patronised by Her Majesty, first time these seventeen years”. From that date onwards, it was known as the Theatre Royal. Many famous actors of the time, including Edmund Kean and Mrs Kemble, trod the boards of the Theatre Royal. Robert Burns, who lived in Dumfries at the time, supported the building of the theatre and wrote verses for performance there. In 1876, the theatre was remodelled and extended by the theatre architect, C.J. Phipps, so that it accommodated nearly a thousand people. An orchestra pit was added, together with gas footlights which could provide various effects. J.M. Barrie, then a schoolboy at Dumfries Academy, used to sit on the end of the first row in the Pit “to get rid of stage illusion and see what the performers were doing in the wings”.

Audiences for live performances were declining by the start of the 20th Century, due to the advent of cinema and, later, television. The Theatre Royal was put to other uses, including a cinema, an Auction Hall and a roller-skating rink. In 1954, the theatre closed its doors. However, interest in live dramatic performance had not died out.

Courtesy of Dumfries Museum

Courtesy of Graham Edwards


History of The Guild of Players The Guild of Players, Dumfries, was formed in 1913. Inevitably, its early activities reflected the demands of the war years. In the first World War, the Guild raised money for charities like the Red Cross. In the second World War, weekly shows for servicemen on leave and allied personnel were presented, together with cups of tea and cigarettes. For many years, the Guild based itself in leased accommodation around the town, taking its productions on tour around the region’s villages. Its first permanent home, at 15, Shakespeare Street, was threatened with demolition during the redevelopment of Dumfries town centre. At the same time, members of the Guild heard that the owner of the Theatre Royal was willing to sell. The Guild purchased the theatre in 1959. Properties adjoining the theatre were bought cheaply, but it was many years before these could be brought into use. Many improvements were made by Guild members themselves. Seats were re-upholstered; the stage was raised and widened; the theatre was totally re-decorated; one of the adjoining buildings was converted to provide rehearsal and storage space, and a bar. However, the building continued to deteriorate. By the 1990s, it was becoming more difficult to obtain the grant funding needed to ensure the theatre’s operation. Closure on safety grounds became a real prospect, and in 2010 the Guild drew up plans to sell the building.

The Holywood Trust stepped in to keep the Theatre Royal open “as an important community resource. Other funders quickly followed. The result is the re-developed building, in which Burns’ and Barrie’s theatre is enclosed within 21st Century facilities.


Other Information Access for all

Advertising

The Theatre Royal has an induction loop, access for visitors with mobility issues, toilet facilities for wheelchair users as well as space allocation in the auditorium. Call the theatre on 01387 254209 for full access information.

If you would like to advertise in our programmes or sponsor a production, please contact our marketing department on 01387 254209. Theatre Merchandise

We have a range of affordable merchandise for sale in our foyer. Call There are many different sized rooms in and see for yourself when looking for and areas within the theatre available that special gift. Support the Guild of to hire for performance, private Players by choosing a gift from us. functions, meetings, rehearsals or talks. Gift Vouchers These include the main stage, a studio space with sprung dance floor and Theatre Gift Vouchers are available mirrors, dressing rooms and education from our Box Office and come in studio. Call the theatre on 01387 various denominations. The ideal gift to send by post. 254209 for details. Theatre Hire

Wardrobe Hire Our hire wardrobe collection is situated on the ground floor and is accessed through the stage door on Queen Street. Items from the wardrobe can be hired by members and outside parties. If you are interested, please contact us on 01387 254209.


Contacts Membership Enquiries - 01387 254209 guildofplayersmembership@gmail.com

Theatre Director – Mark Alexander – 01387 731 591

Business Administrator: 01387 731 592 admin@theatreroyaldumfries.co.uk

Marketing/Communications: 01387 731 590 marketing@theatreroyaldumfries.co.uk

Education: 01387 731 593 education@theatreroyaldumfries.co.uk

Heritage - 01387 254209 admin@theatreroyaldumfries.co.uk

www.theatreroyaldumfries.co.uk

TheatreRoyalDumfries

DfsTheatreRoyal

theatreroyaldumfries

Looking to book tickets? Book online via www.theatreroyaldumfries.co.uk or visit our Box Office. Phone 01387 254209


The Guild of Players would also like to thank: The Weatherall Trust, The Portrack Charitable Trust, Dumfries Lions Club, The Monument Trust, The Theatres Trust, David Stevenson, Historic Environment Scotland and the Dumfries Theatre Development Trust