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STUDENT HANDBOOK 2013•2014 NBI_StudentHandbook: 08.13


WELCOME The decision you have made to continue your education with the hope of preparing yourself for a new career in the business world is a wise and realistic one. Newport Business Institute exists to equip you with the knowledge and skills and the opportunity for personal growth. The college administration and staff will help you in every way possible to make your stay pleasant and enriching and to prepare you to experience success in your endeavors. However, the burden of responsibility is yours; accept it with enthusiasm; approach it with all your talents and efforts; work at it with perseverance!

Student Responsibility This handbook has been prepared for your use—to help make your college life at Newport Business Institute more useful, more productive, and more enjoyable. This handbook will also help you to become acquainted more quickly with the aims, policies, and academic and extracurricular activities of the school. Students are expected to familiarize themselves thoroughly with the contents of the handbook, including any amendments. Ignorance of the rules and regulations included in the handbook will not be accepted as an excuse for infraction.

Philosophy of Education Newport Business Institute is a co-educational institution offering career-oriented programs of study in the field of business. The school perceives as its major role the education and training of men and women in the general and particular fields necessary for success in any one of the several positions in the business community. The school concentrates on business instruction as the fundamental pursuit of the institution and faculty. Newport Business Institute realizes the importance of general related studies that become an integral part of the total learning environment. Class lectures, class discussions, student activities, and personal counseling are combined to train an employable business graduate. In all programs emphasis is given to the moral responsibilities, social behavior, and personality development of the individual. Our policies reflect those accepted in business today. Our goal is not just to help you attain a career, but to keep it. -1-


Attendance One of the most important parts of a student’s record is the number of days he/she has been in school. Employers want to know this even more than they want to know grades. Good attendance is a habit that everyone should form. It is impossible to teach students who are absent from class. By regularly attending school, the student will be able to keep up with the work of his/her classes to a more satisfactory degree. In trying to develop and maintain an attendance habit for each student, Newport Business Institute has adopted a strict and effective attendance policy. 1. Each student is expected to be in daily attendance each class session. The school should be notified when you desire to be excused. You should call off work, and we want you to form the same habit here. Our phone numbers are 339-7542 or 1-800-752-7695. 2. As a reward, each student will be given a grade in each class for attendance. Student attendance counts as 20 percent of your class grade. The following scale will apply:

Two percentage points will be deducted for each additional day over seven days absence.

3. Two tardies will be counted as one absence. Showing up for class after the teacher has taken roll is a tardy. 4. Absent students are responsible for making up assignments. 5. Early dismissals are not permitted unless there is an emergency. Friday afternoons are open for any personal business to which a student must attend. 6. The school will maintain records of attendance. 7. If a student becomes ill during school hours, it is his/her responsibility to report to the office before leaving the school and sign out. You would not leave work without telling someone. 8. The student must present written documentation of excused absences to the Director, who will then approve it. -2-


Excused Absences The following are excused absences for the student: 1. *Hospitalization of the student or student’s immediate family. The immediate family shall consist of the student’s spouse, parents, children, brothers, or sisters. 2. *Death in the student’s family: A. Three day’s excused absence will be permitted for the death of the student’s spouse, children, parents (mother, father, mother-in-law, and father-in-law), brothers, or sisters. B. One day is permitted for the death of any other family member. 3. Mandatory court appearances. 4. Interviews for graduating students. 5. Jury duty. 6. Emergency Room outpatient visits for emergency procedures only. 7. Job shadowing. 8. Pre-operative and Post-operative surgery visits with the doctor for you or an immediate family member will be excused. *Student must present written documentation to the Director. Documentation shall consist of either a doctor’s signed verification of the student and/or student’s immediate family member’s illness for hospital stays or an obituary notice for funerals. Any student who misses eight (8) consecutive absences will be treated as a withdrawal after that eighth (8th) absence. Exception to missing 8 consecutive class days will be when a student is hospitalized and before the end of the 8th day submits proof of hospitalization to the Director.

Student Conduct Termination & Dismissal In addition to unsatisfactory grades, a student will be suspended or expelled for unacceptable behavior, malicious damage or theft of school property, disorderly or disruptive conduct, excessive absences, and the use, sale or possession of illegal drugs, narcotics, alcohol or any other controlled substances. Newport reserves the right to suspend or permanently dismiss any student whose conduct is detrimental to the training environment. We further reserve the right to dismiss any student whose conduct, work, or attendance is for any reason unsatisfactory. A student may also be dismissed for financial delinquency. Students are expected to conduct themselves in a manner consistent with the best interest of their own careers, the entire student body and the school administration. -3-


Care of School Property Newport Business Institute students take great pride in our school and have proper respect for the building, desks, equipment, etc. The custodial staff work hard daily to clean and make our school a pleasant place in which to learn. Let’s work together to keep it that way.

Lunch 1. You may bring your lunch to school, go out for lunch, or purchase items from the machines. 2. Food and drinks are to be kept in the Multi-Purpose Room! No food or drinks are to be taken to classroom floors. 3. Papers and garbage should be removed from the tables and placed in the garbage cans. Pop cans should be disposed of in proper containers.

Signs All signs to be displayed must be approved by the office. The students must remove these signs after their purpose has been served.

Safety The Fire Marshall has required many safety regulations. 1. Students must not sit on the steps in the hallways. 2. Smoking is NOT permitted in the building. 3. Fire drills will be held regularly in accordance with fire regulations. Check the picture near the doorway of every room to see what exit to use during these drills or in case of emergencies.

Lost & Found Articles which are found should be taken to the office where the owner may claim them upon identification.

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Grading System 1. The following grading scale will be used: A—— B—— C—— D—— F—— TR—— CR—— NC—— P—— I—— AU—— W——

­Excellent.....................................................90% to 100%.......................................................................... 4 quality points Good...........................................................80% to 89%............................................................................ 3 quality points Average......................................................70% to 79%............................................................................ 2 quality points Danger........................................................60% to 69%............................................................................ 1 quality points Failure.........................................................Below 59%.............................................................................. 0 quality points Transfer Credit..........................................credit granted...................................................................No QPA computed Pre-tested Credit.......................................credit granted...................................................................No QPA computed Non-credit..................................................credit withheld.................................................................No QPA computed Passing.......................................................credit granted...................................................................No QPA computed Incomplete.................................................credit withheld.................................................................No QPA computed Audited Class............................................credit withheld.................................................................No QPA computed Withdrawal................................................credit withheld.................................................................No QPA computed

Student grades that are not computed in his/her QPA are shown on the transcript with an asterisk (*); such as A*, B*, C*, D*, F*, or W. A student will receive a “W” if he or she withdraws before the sixth week; after the sixth week, the student will receive an “F” for the course!

2. The grading scale will be on the transcript, so employers may judge the quality of your work. 3. Cheating will not be tolerated. Our diplomas and degrees have value; we do not want someone who cheats to have one. When you cheat as an adult, you cheat yourself by not obtaining skills for the workplace. If you cheat and receive a degree, you cheat your fellow students and our institution; because you would be representing us without obtaining the skills we attempted to teach you. If you are caught cheating the first time, you fail the class; the second time, you are terminated from this institution. 4. Plagiarism will not be tolerated. To plagiarize is to take ideas or words of another person and pass them off as one's own. Students are expected to acknowledge the sources of ideas and expressions they use in their written work, whether quoted directly or paraphrased (taking someone else's words and adding our words or chaning their words slightly.) Unidentified work is cheating and Newport Business Institute's cheating policy will apply. 5. Each student is named to the Dean’s list at the end of each quarter if he/she maintains an average of 3.5 or higher. 6. All tests must be made up within two (2) weeks of the scheduled test.  You are allowed one unexcused make-up test per quarter.  All other make-up tests will require an excused absence.

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Schedule Changes A student must report to the Director or the Dean of Academic Affairs to sign a Request of Schedule Change. The student must give this form to the office. Schedule changes may be made within the first two weeks of each quarter.

Advisory You will be assigned a certain teacher, depending on your major, as you enroll. This teacher is the person you report to for help with any problems you may have during your schooling. This person will be your academic advisor. The advisor will help you schedule your classes each quarter. Students are urged to see their advisors as soon as a problem arises.

Activities Student Services is an organization formed to serve the students of Newport Business Institute in several areas. The organization represents the student body and promotes PMA by sponsoring various parties and activities throughout the year. Membership is open to any full-time student at Newport Business Institute. Tutoring Group is a group of students who volunteer their time to help fellow classmates. Students requesting a tutor for a course are matched with another student who has successfully completed the course. There is no cost to the requesting student.

Newport Certifications NBI Certified Medical Transcription Achieve the following: • Medical Transcription I (B or higher) • Medical Transcription II (B or higher) • Medical Transcription III (B or higher) NBI Certified Keyboarding Achieve the following: • Five 5-minute timings at 50+ wpm Note: Individual typing instructor will turn the information in to the Registrar. NBI Certified Office Professional Achieve the following in all the courses listed below: • Microsoft Windows (B or higher) • Microsoft Word (B or higher) • Microsoft Excel (B or higher) • Microsoft Access (B or higher) Note: You will then receive your certificate when the requirements have been fulfilled. -6-


Standards of Academic Progress All degree/certificate seeking students who have completed the college admission requirements and have been granted admission to Newport Business Institute (NBI) must meet the following standards in order to establish and maintain eligibility for financial aid and scholarships. The Standards of Satisfactory Academic Progress (SAP) are monitored and enforced in all periods of enrollment. The Standards of Satisfactory Academic Progress are evaluated and students are notified of their current SAP standing at the conclusion of each period of enrollment. 1) GPA Requirement • Students must maintain a minimum graduation GPA of 2.00 (see “Terms and Definitions”). Please Note: Some financial aid and scholarship awards have higher GPA requirements. 2) Pace of Completion Requirement • Students must progress toward completion of their declared degree/certificate while maintaining a minimum 67% completion rate. The completion rate is calculated by dividing the cumulative number of credit hours a student has successfully completed (see “Terms and Definitions”) by the cumulative number of credit hours a student has attempted. 3) Maximum Timeframe Requirement • Students must be able to complete their declared degree or certificate program within 150% of the published number of credit hours required to complete the program. For example, if the published length of an Associate in Specialized Business Degree is 64 credit hours; students must be able to complete their degree within 96 attempted credit hours. The maximum timeframe calculation is performed as follows: All NBI credit hours attempted (including repeated credits), plus (+); All credit hours transferred* from other colleges/universities, minus (-); The TOTAL number of credit hours used to determine current progress toward degree/certificate. *All transfer credit hours accepted by the college are counted as both attempted and completed credits and are included in the maximum timeframe calculation (see “Appeals & Reinstatement”). Please Note: If a SAP review makes it clear that a student cannot mathematically complete his/her declared degree/certificate program or the student cannot raise their graduation GPA to the minimum 2.00 within the maximum time frame, the student is placed on “Suspension” (see “Notifications”, “Appeals & Reinstatement”) • Students who change declared degree/certificate programs prior to completion may do so, however all attempted credits in all degree programs are included in the maximum timeframe calculation (see “Appeals & Reinstatement”). • Students who have previously completed the requirements for a degree/certificate at NBI and who wish to earn an additional degree/certificate may do so, however, all attempted credits that fill degree requirements - including elective requirements - will be counted (see “Appeals & Reinstatement”). -7-


Notifications The Standards of Satisfactory Academic Progress are evaluated and students are notified if their current SAP standing does not meet the requirements. “Warning” • Students who have been in “Good Standing” and who have not met one or more of the Standards of Satisfactory Academic Progress will be placed on “Warning” and will be required to meet with the Assistant Director or the Director to develop a plan for academic success. A “Warning” does not prevent a student from receiving financial aid and scholarships. A “Warning” is intended to alert the student to a current deficiency in their academic progress. Continued lack of progress will ultimately lead to “Suspension”. “Suspension” • Students who have not met one or more of the Standards of Satisfactory Academic Progress while on “Warning” will be placed on “Suspension.” Without an approved appeal, students who have been placed on “Suspension” are not eligible for financial aid and scholarships. Please Note: if a SAP review makes it clear that a student cannot mathematically complete his/ her declared degree/certificate program or the student cannot raise their graduation GPA to the minimum 2.00 within the maximum timeframe in any status (“Good Standing”,” Warning”, or “Probation”), the student will be placed on “Suspension” (see “Appeals & Reinstatement”). • If a student does not have a grade point average of at least 2.0 at the end of the warning period, the student shall be suspended from attending NBI for one 12 week quarter or two six week modules. • Students who have been placed on “Suspension” may appeal. Appeals are reviewed and either approved or denied — submitting an appeal does not guarantee approval. • If the appeal is not approved, the student must sit out one quarter (12 weeks). When the student returns he/she must meet the following standards before financial aid is reinstated: • Cumulative Grade Point Deficiency: A student must enroll without financial aid and obtain the minimum grade point average as required in section 1 of this policy. • Deficient Credits Completed: A student must enroll without financial aid and complete the adequate number of credits needed to reach the completion standards set forth in section 2 of this policy. “Probation” • Students who have been placed on “Suspension” and have successfully appealed are placed on “Probation” for one 12 week quarter or two six week modules. Students placed on “Probation” regain eligibility for financial aid and scholarships; if • The student should be able to meet ALL of the Standards of Satisfactory Academic Progress by the end of one 12 week quarter or two six week modules period of enrollment; • Students, who do not adhere to the academic contract, will be placed on Financial Aid Suspension. Students will lose your financial aid eligibility and no other appeals will be accepted until the min/max SAP requirements are met. -8-


• Students who again begin meeting all of the Standards of Satisfactory Academic Progress while on “Probation” will be placed in “Good Standing” at the conclusion of the period of enrollment or contract period. • Students who do not meet all of the Standards of Satisfactory Academic Progress while on “Probation” will again be placed on “Suspension.” • If a student does not have a grade point average of at least 2.0 and a 67% completion rate at the end of the probation period, the student shall be suspended from attending NBI for one 12 week quarter or two six week modules. Appeals — Regaining Eligibility for Aid Students who are placed on “Suspension” may appeal if there are extenuating circumstances which led to academic difficulties. SAP appeal forms are available online at http://www.nbi.edu/ forms or from the Registrars Office. • Extenuating circumstances are those over which the student has no control and may include death in the student’s immediate family, hospitalization, accidents, employment responsibilities, and illness. Supporting documentation is required. • Students who are placed on “Suspension” as a result of “Incomplete (I)” or missing grades may also appeal using the standard appeal form and procedure. SAP Appeals must include: • A completed SAP appeal form which includes an academic plan signed by the student, his/ her academic advisor; and the Assistant Director or the Director. and • A statement from the student addressing why the student failed to make satisfactory academic progress, and what has changed in the student’s situation that will allow the student to demonstrate satisfactory progress at the next evaluation; and • Supporting documentation of extenuation circumstances. SAP Appeals must be reviewed by the Appeals Committee. • In order for an appeal to be approved, students must either be able to meet the Standards of Satisfactory Academic Progress by the end of the next period of enrollment; or the student must be placed on an academic contract that, if followed, will ensure that the student will be able to meet the Standards of Satisfactory Academic Progress by a specific point in time. Please Note: If a review of a SAP appeal makes it clear that a student cannot mathematically complete his/her declared degree/certificate program or cannot raise their graduation GPA to the minimum 2.00 within the maximum timeframe, the appeal will be summarily denied and the student will NOT be eligible for financial aid and scholarships. All appeals may take up to two weeks to review. When considering an appeal; • Transfer credit hours that do not fulfill graduation requirements in the student’s current program are excluded from the maximum timeframe calculation. • For students seeking an additional degree/certificate, all attempted credit hours from a prior degree/certificate that can fill graduation requirements (including elective credit hours) in -9-


the additional degree/certificate must be counted. All other attempted credits that do not fill graduation requirements (including elective credits) in the additional degree/certificate program are excluded from the maximum time frame calculation. • Students who successfully appeal are placed on “Probation” (see “Notifications”). Terms and Definitions Good Standing • Students who are meeting all of the Standards of Satisfactory Academic Progress and are not in a period of “Warning”, “Suspension”, or “Probation” are in good standing and no additional enrollment, advising, or academic contract requirements are specified. Grading Symbols • The following are credits successfully completed for SAP purposes: “A”, “B”, “C” “D”, ‘’P” • The following are NOT credits successfully completed: “F” = Failure, “NC” = Non Credit, “NP” = No Pass, “I” = Incomplete, “W” = Withdrawal. Graduation GPA • “Graduation GPA” is defined in the college catalog and includes all college level coursework receiving a letter grade taken at NBI and all college level transfer coursework accepted by NBI and is computed on a 4.0 scale. Repeat, Incomplete, Open-Ended and Audit Courses • Courses previously passed with a grade of “C”, “B”, or “A” may NOT be repeated with the assistance of financial aid and scholarships. Courses previously passed with a “D” or courses failed with an “F” may be repeated one time with the assistance of financial aid and scholarships (see also “Repeating Courses in the college catalog). • Incompletes (“I”) must be arranged with instructors and must be completed as indicated by the instructor in accordance with the policy listed in the college catalog. • Audits (“AU”) must be arranged in advance with the instructor, declared by the due date published in the catalog, are not counted either as attempted or completed credits, and are not eligible for financial aid and scholarships.

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Readmission Proceedure Students requesting readmission must submit an application to the director of the school for consideration. The director will meet with the student to evaluate the reasons the student has requested readmission. If the student was dismissed due to academic progress deficiencies, the student must show the desire and academic ability to progress satisfactorily in the program. Students dismissed due to other reasons will be expected to provide sufficient reasoning that would justify readmission. Following this evaluation, the readmission committee will meet to determine a final decision on readmission. Students granted readmission would re-enter on a probationary basis. The readmission committee will decide the conditions of the probationary period. The committee consists of the President, Director and the Comptroller of the school.

UNIT OF CREDIT/SCHOOL YEAR Newport Business Institute uses the quarter hour as its unit of credit. A standard quarter hour of credit is equal to 10 hours of lecture, 20 hours of lab, or 30 hours of practicum (externship). Each term is twelve weeks in length. A student is considered to be in fulltime attendance when carrying a minimum of 12 quarter-credit hours per quarter. A school year is defined as three terms (or quarters). Externship credit evaluation involves 30 contact hours per externship unit of credit. The institution measures and awards credit based on the number of credit hours completed. A school year is defined as a minimum of 36-quarter credit hours completed. A school year is defined as a minimum of 36-quarter credit hours or a maximum of 45-quarter credit hours.

GRADUATION REQUIREMENTS Graduating with a Diploma or an Associate in Specialized Business Degree (ASB) requires a minimum grade point average of 2.0 and fulfillment of all the requirements of the student’s program. All students in their last quarter are required to have a mock interview with the Director of Career Services. This opportunity is offered to help our graduates in their career search. Students in the Administrative Assistant programs must also attain the minimum typing speed of 50 word per minute. If they do not reach this speed upon completion of their program, they are required to come in to school until they do so. Students must meet all financial obligations. - 11 -


FERPA (Family Educational Rights and Privacy Act) The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. They are: 1. The right to inspect and review your student education record within 45 days of the day Newport Business Institute receives a request for access. Contact the office that maintains the record to make a written request identifying the records you wish to inspect. Education records include admissions, financial, academic, and financial aid files as well as placement records. Education records do not include records of instructional and administrative personnel, which are the sole possession of the maker. Students may not review financial information submitted by their parents, confidential letters and recommendations tied to admissions, employment, job placement or honors to which they have waived inspection and review rights; or records involving more than one student. In that case, the college will allow access only to the part of the record involving the inquiring student. 2. The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the official responsible for the record, clearly identifying the part of the record you want changed and why you believe it is inaccurate and/or misleading. The office will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision. 3. The right to provide written consent before Newport Business Institute discloses personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. Some examples of exceptions include: • School officials with “legitimate educational interests.” A school official has a legitimate educational interest if the official has a professional need to review your education record in order to fulfill his or her official responsibilities. Examples of people who may have access, depending on their official duties and within the context of those duties, include: faculty, staff, a person or company with whom Newport Business Institute has contracted as its agent to provide a service instead of using Newport employees or officials (such as an attorney, auditor, or collection agent), or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. • Officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if disclosure is for purposes related to the student’s enrollment or transfer. • In connection with financial aid. • Accrediting Agencies. • To comply with judicial order or subpoena.

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• In health or safety emergencies. • Results of disciplinary hearings. • Results of disciplinary hearing to an alleged victim of a crime of violence. • Final results of a disciplinary hearing concerning a student who is an alleged perpetrator of a crime of violence and who is found to have committed a violation of the institution’s rules or policies. • To parents of dependent students (as verified by the most recent tax form). • To parents of students under 21 if the institution determines that the student has committed a violation of its drug or alcohol rules or policies (regardless of the student’s dependent status). • As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records — including your Social Security Number, grades, or other private information — may be accessed without your consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems. 4. The right to file a complaint with the U.S. Department of Education concerning alleged failure by the school to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-5901.

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Schedule of Classes Early Lunch Schedule

Late Lunch Schedule

Wednesday Schedule

Period 1

8:00 - 9:10 (lab)

Period 1

8:00 - 9:10 (lab)

Period 1

8:00 - 9:10 (lab)

8:15 - 9:10 (lecture)

8:15 - 9:10 (lecture)

8:15 - 9:10 (lecture)

Period 2

9:15 - 10:10

Period 2

9:15 - 10:10

Period 2

9:10 - 10:00

Period 3

10:15 - 11:19

Period 3

10:15 - 11:19

Period 3

10:05 - 11:00

Lunch

11:10 - 11:45

Period 4

11:10 - 12:10

Activity/Lunch 11:00 - 12:00

Period 4

11:45 - 12:40

Lunch

12:10 - 12:45

Period 4

11:00 - 12:50

Period 5

12:45 - 1:40

Period 5

12:45 - 1:40

Period 5

12:55 - 1:45

Period 6

1:45 - 3:00 (lab)

Period 6

1:45 - 3:00 (lab)

Period 6

1:45 - 3:00 (lab)

1:45 - 2:40 (lecture)

1:45 - 2:40 (lecture)

1:45 - 2:40 (lecture)

Contact Information Local Phone: 724.339.7542 Toll-Free: 800.752.7695

Cancellations & Delays nbi.edu • KDKA – Channel 2 • WTAE – Channel 4 • WPXI – Channel 11


Newport Business Institute Student Handbook