ConferenCes 2015 & Day Meetings 2016
maximise your event: all you need to know about planning, venues and entertainment
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Estate Conference Organisers know just how important it is for delegates to have the peace and quiet to be able to focus on the event they are attending. At Rosebank Estate, guests are 15 minutes drive from the CBD, 6 minutes from the airport yet have the seclusion and tranquillity of a beautiful, rural setting. The peaceful surroundings are complemented by wellequipped facilities, wi-fi, a choice of venue rooms catering from groups of 10 to 150, plenty of free parking and full catering facilities. The four conference rooms offer flexibility of seating style, all set up in advance by the staff at Rosebank, plus the chance to break out in one of
Christchurch’s most striking settings. When the main function room in its wine cellar setting is combined with the marquee, over 200 delegates can be accommodated. For smaller gatherings, the Riesling Room is a perfect, private option. Their high quality catering even gives delegates a choice of meals, taking most dietary requirements into account. All the necessary equipment is available including sound systems, data projector, microphone, even a stage for merchandise launches and guest speakers. What also sets them apart is their “Conference After Five” option, offering dinner or canapes in their beautiful French Provincial winery
setting, giving delegates chance to relax over some of Rosebank Estate’s own delicious wine. Whether you are looking for a location for a large conference, to celebrate the launch of a product or hosting a team-building day, Rosebank Estate provides a quiet location, away from the hustle and bustle of the office combined with modern
facilities, fabulous catering and all in a stunning location.
To discuss all your conference requirements call 03-323 7353 (or 03 323 9314) or email them on email@example.com
Rosebank Corporate Functions Corporate Training
Groups Large or Small
• Great Food & Service • Parking & Facilities • Only 6 mins from Airport
Style & Ambience
Rosebank provides it all!
Email firstname.lastname@example.org or phone 03-323 7353
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Take your conference to a higher level at Lincoln
Conference and Professional Development The Lincoln University Conference and Professional Development team knows what it takes to deliver highly successful national and international conferences. The team are passionate about what they do and how they do it and work closely with clients to deliver events that exceed expectations â€“ creating unforgettable experiences and delivering outstanding results.
The top three reasons to choose Lincoln University: 1. We have a specialised team that are highly experienced, professional conference and event organisers and are registered with CINZ (Conventions and Incentives New Zealand) 2. The capability to utilise the Lincoln University campus and our specialised staff for conferences and events of any size 3. We can do individualised packages to suit and manage the whole event, from venues and catering, right through to accommodation and entertainment.
Contact Lincoln University today to start planning your future conferences and events. Want to find out more?
03 423 0000
From the moment the agenda arrives in their in-box, a delegate will start to form an idea of how much he or she is going to enjoy the conference they are due to attend. That’s why conference organisers are paying such attention to making their events
These have included: •
Listing the reasons why they should, nor should not, attend in a light hearted way on the initial invitation – some event organisers have talked-up the social side of the conference; others have threatened the tedium of staying at work and missing out.
Make the agenda interesting. Instead of listing the guest speakers, add some quirky facts about them such as their pigeon racing triumphs.
Use social media to highlight past conference successes, invite contributions, or post amusing anecdotes. Build up anticipation before the big event!
Welcome the delegates – some companies have amusing or deliberately obscure name tags to break the ice. Others have treasure hunts or other games.
Variety is the spice of life. Break up the agenda which usually comprises speakers, break-out discussion groups and forums with some entertainment. Lots of companies hire MCs or comedians to make sure their delegates stay awake.
Be interactive – find out what people think of what’s going on, or indeed on any topic, and capture their thoughts. This can be a “Comments Wall” which they write colourful post-it notes or pop-vox video clips.
Keep the fun going afterwards – instead of just sending copies of the presentations, send prizes for delegates or speakers in funny categories.
Seminars and conferences do need to meet their serious briefs, but there’s no reason for them to be serious the entire time. 6 Conferences & Day Meetings
as fun as possible, starting as early as the advertising. If you are organising a seminar or conference and want to make sure your delegates enjoy themselves while they work, then you may want to try some of the ideas which have been introduced at other recent events.
Centrally located between the CBD and the airport, Quality Hotel Elms on Papanui Road is a perfect venue for conferences whether you are hosting out-of-town visitors, locals or both. The hotel offers four conference rooms that can cater for all of your corporate needs from a one-to-one interview to hosting a large gathering. Their professional and experienced staff is there to make sure your function runs without a hitch, and the flexibility of their accommodation and facilities means they can meet the needs of most conference organisers. Boasting complimentary ultra-fast wifi and audio-visual equipment,
they are also a full one-stop shop providing superior accommodation and catering on-site along with plenty of complimentary, secure parking. Their cuisine is locally sourced, yet of an international standard for quality. The brand new Garden View room alone can seat up to 180 theatre-style and overlooks the hotel’s beautiful gardens while the private City View Room and Executive Boardrooms are ideal for smaller meetings. With next year’s planned expansion, Quality Hotel Elms will be increasing their flexibility and offering even more choice. They pride themselves on the little touches that make each event unique and personal to you. Product
launches, award ceremonies and team-building become even more special thanks to their thoughtful treats and goodies. In spite of all the extras, however, their packages are highly affordable, including venue hire, stationery, refreshments and basic audio visual equipment, with the option to up-grade. Post conference, your guests can relax in their brand new Sapporo Gold restaurant and bar and remain on-site for a good night’s sleep. It’s great
for networking and encourages delegates to continue their discussions in a friendly, relaxed environment.
Contact them to find out more on +64 3 355 3577 or events@ qualityhotelelms.co.nz
CONFERENCES & EVENTS The Quality Hotel Elms offers 4 flexible functions rooms with a capacity of 2 – 200 delegates. From corporate training days to conferences or a one-off event such as a family gathering, product launch or an awards ceremony, our experienced staff provide guests with a memorable experience. We offer great catering options and competitive pricing.
QUALITY HOTEL ELMS
456 Papanui Rd, Christchurch P. 03 355 3577 E. email@example.com www.qualityhotelelms.co.nz Conferences & Day Meetings 7
Vbase offers exciting possibilities to conference and meetings organisers looking for a spectacular venue and hosting for their next event. Vbase is renowned for delivering incredible events across a huge range of Christchurchâ€™s premier venues, including Horncastle Arena, Air Force Museum, AMI Stadium, ilex in the Botanic Gardens, and Hagley Oval and Pavilion. General Manager, Darren Burden says Vbase has the team and the perfect venue for everything from small meetings and cocktail functions to large multi-day conference groups as well as trade exhibitions 8 Conferences & Day Meetings
and gala dinners. With our specialist event organisers, venue managers and top chefs, we have the expertise and creative genius to advise you and help deliver the entire event. Horncastle Arena offers flexible, functional space which can be transformed to fit any event. The cafĂŠ is ideal for cocktail functions and other special events too, and 18 corporate suites are available for smaller day meetings or hosting intimate gatherings at ticketed events. The Air Force Museum is your go-to venue whether your event is a
grand affair or small meeting. From the purpose built lecture theatre to the 1500sqm Conference and Events Hall, the Air Force Museum offers something for every event. Plenty of onsite parking adds to the many benefits for event organisers. AMI Stadium is best known as the home of Canterbury rugby, but it is also home to 13 corporate suites capable of hosting from 20 to 60 people making this venue also a great option for small meetings looking for that extra something special.
ilex Cafe and Events is located in Christchurchâ€™s iconic Botanic Gardens. This unique venue combines striking contemporary architecture with a beautiful garden and river setting. The light and airy multi-purpose event space is proving ideal for everything from cocktail parties to dinners and meetings, and can accommodate up to 160 people with its riverside location providing exceptional indoor and outdoor entertaining. The Pavilion at Hagley Oval is located in the heart of Christchurch and it is perfect for meetings, cocktail functions, conferences and gala dinners - the only limit is your imagination. The impact, style and appeal of a world class sporting venue makes the Hagley Oval an exciting location for all your event needs.
With five versatile venues on offer Vbase really does have all your needs covered for a successful event. To find out more contact Lauren File on 03 339 5401 or firstname.lastname@example.org.
Professional memory makers
Donâ€™t let your event be just another box ticked. At Vbase we host the venues and events that make up the memories of life so letâ€™s make sure yours is in there for all the right reasons. From well-planned expos to captivating conferences we make the experience incredible with our expert management and hospitality. With six premiere venues, we quite simply have a venue for everything. Go to vbase.co.nz or call 0800 VBASE NZ to see how we can best help you.
Make life more eventful.
Let the winning team at the Heritage Hanmer Springs take care of your team on your next conference, special event or wedding. Duncan Mackenzie, the general manager of the 10 Conferences & Day Meetings
Heritage Hanmer Springs, has an international service savvy to ensure a top notch special event. To support Duncan, experienced conference manager, Emma Dawson, ensures each delegate-guest has the best service for a seamless stay. “We have a strong team here to deliver well beyond the ordinary. We offer flexibility and creativity along with great facilities,” says general manager Heritage Hanmer Springs, Duncan Mackenzie. Set in an iconic historic 1930s lodge, described on its completion as the ‘finest architecture in the Southern Hemisphere’ there is a long tradition of hospitality. The hotel caters for events from a small boutique gathering up to 150 people and provides a range of accommodation options from hotel and garden rooms through to self-contained three bedroom villas. The property is also available for exclusive hire for a wedding event, special
interest group gathering or private conference. The large grounds are ideal for a garden wedding, marquee event or special exhibition. Car launches/displays are a speciality. The hotel’s versatile ballroom opens on to sun drenched terraces in summertime, or in winter has a welcoming open fire place. Around the hotel are a number of break out space options as well as a formal board room facility. To complement the conference space is delicious cuisine from Isobels restaurant which serves superb local produce paired with renowned local wines. On site are a swimming pool, tennis and petanque court, plus a wedding pergola. Across the street is the award winning Hanmer Springs Thermal Pools and Spa. Just 90 minutes-drive from Christchurch’s International Airport, Heritage Hanmer Springs is a perfect conference venue surrounded by a
region rich in recreational and gourmet opportunities, from artisan crafts, award winning wineries and spa indulgences. For the active there is a myriad of activities from golf, jet boating, quad biking, horse riding, team building exercises, as well as popular mountain bike riding and hiking the trails of the beautiful Hanmer Forest. Heritage Hotels offers a comprehensive conference rewards programme. Book an event of $2,000 or more in value and begin to be eligible for a reward. (Terms and conditions apply).
For conference or wedding booking information contact Emma Dawson on phone 03 315 0060 or email emmad@ heritagehotels.co.nz Website information www. heritagehotels.co.nz/hotels/ heritage-hanmer-springs
We also have a range of hotel options nearby for those that need accommodation.
RICCARTON Riccarton Park
Catering and Experience We employ our own catering staff and have excellent We also have aanrange of hotel options nearbyreputation for thoseforthat exceptional food, need accommodation. competitively priced catering, and professional, friendly staff. Catering and From breakfasts, morning Experience and afternoon teas to all day We employ our own catering conference menus. We are staff andtohave excellent happy tailor an menus to meet reputation for exceptional your budget or, you can alterfood, or competitively priced catering, add to our menus to suit your individual tastes. friendly staff. and professional,
So many ways to make your So many ways to conference a success. Choose your our event centre make conference and you’ll enjoy a beautiful a success. parkland setting with our event centre and you’ll aChoose wide selection of indoor enjoy aand beautiful parkland setting with venues outdoor areas. a wide selection of indoor venues and Our facilities can cater for 20 outdoor areas. Our facilities can cater tofor 400 For larger 20 delegates. to 400 delegates. For larger conferences, ourmodern modern conferences, our Club Stand offers 17 rooms over levels Club Stand offers 17three rooms From breakfasts, morning Allafternoon our pricing teas includes staffing andthree offers levels WiFi availability. Large over and offers and to all day and indoor exhibition areas combined there are no hidden costs. WiFi availability. Large indoor conference menus. We are with parking for over 1,000 cars We are confident you will find our exhibition areas combined with to tailor menus to meet make Riccarton Park an ideal venue happy prices very competitive. Riccarton Parkcorporate an idealorvenue your budget or, you can alter or for large-scale public forevents. large-scale corporate or add to ourRiccarton menus Park to suit your Contact Events public events. individual tastes. on (03) 336 0055 and one of our • Conferences All ourteam pricing friendly can includes help you create • Seminars • Conferences your next memorable staffing and there areevent. no • Meetings www.riccartonpark.co.nz Seminars hidden costs. We are confident ••Trade displays • Meetings you will find our prices very • Trade displays competitive.
ConferenCes & Day Meetings PublisheD by:
The Christchurch Star Park Company Ltdon (03) 336 0055 and Contact Riccarton Events P O Box 1467, Christchurch one of our friendly team can help you create your next Ph: 03 364 7461
memorable event. www.riccartonpark.co.nz
SALES MANAGER: Jenny Wright ADVERTISING: Mark Sinclair WRITER: Michele McConnochie DESIGNER: Carol Beaumont
So many ways to make your conference a success.
We make good things happen for every conference.
2 Conferences & day meetings 03 336 0055
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We can make your next event easy, offering flexibility, convenience and great value. With beautiful parkland settings, a wide selection of indoor venues and outdoor areas, we can cater from 20 to 400 delegates.
Like so much of the world, And when we do get together, technology has significantly technology is has also provided changed the way conferences are improvements. Many seminars conducted. will now use a “technographer” Often our meetings are who will capture the ideas and no longer face-to-face. Most discussion points on a tablet or organisations with multiple laptop and use a data projector branches have teleconference to screen a living record of the facilities nowadays. Delegates are progress of the meetings. event centre and able to conduct virtual meetings ChooseForour those who are delivering you’ll enjoy a beautiful parkland from the comfort of their own a presentation, theselection days of the setting with a wide of workplace and still see and over-head projector are long indoor venues and outdoor areas.past. communicate with the others at Even PowerPoint can seem old facilities can cater for 20 to the conference. One step further Ourfashioned when today’s speakers 400 delegates. With parking for is Webinars or web conferencing. overhave access video and sound 1,000 cars, to Riccarton Park is Using sites such as join.me, recording technology running an ideal venue for large corporate they function in the same way or right from their laptop or canorclick public events, meetings displays. and be directly onto a as a teleconference without the trade a hyperlink need for expensive additional Takespecific a lookwebpage. on our website – equipment. Your own laptop or PCyou’ll fiAnd whatofofhelpful the delegate nd lots info on will do the trick. in and a conference? They are oursitting venues menu options. For an ongoing discussion unlikely to be making notes on rather than short meetings with a pen and paper. They may choose specific agenda collaborative onto key-in notes to their tablet, or line discussions using chatrooms they may even record the most or bulletin boards mean we can interesting sections to review continue a debate or contribute or show colleagues unable to to a project at any time that suits attend. us. A development of these are While nothing can replace Ph 03 336 0055 www.riccartonpark.co.nz Your day! Your way! Wikis which are web applications the value of human interaction, that allow users to contribute to technological advances are content – the most well known, of impacting positively on how we course, is wikipedia, the on-line meet, how often, and how we encyclopaedia. exchange information.
Christchurch Novotel Christchurch Cathedral Square is superbly located in the very heart of the Garden City. The modern contemporary-designed Novotel tower offers a unique venue, full of charm and sophistication. With modern facilities and attentive service you can be confident your event will run smoothly
and be one to remember. An experienced team of creative and flexible professionals work with you to ensure success. There are excellent facilities for meetings, conferences and events. Choose from six purpose built function rooms catering for up to 250 delegates, all offering elegant comfort, modern furnishings and state of the art equipment for any meeting, conference, event or function. The hotel offers pillar-less rooms and rooms with natural light, all featuring air-conditioning, WIFI Internet access and all the facilities would you expect from a 4+ star hotel. On-site facilities
include 154 guest rooms, The Square Restaurant, The Square Bar, free i-Mac Internet station, valet car parking and a fitness centre. All conference rooms are conveniently located on level 2 of the hotel and their team of conference coordinators are on hand to make sure your event runs smoothly throughout. Their brand new day delegate packages start from only $69.00 making it an extremely affordable choice, and, as all organisers know just how important catering is, Novotelâ€™s menus change daily and can cater for all dietary requirements. Novotel Christchurch Cathedral Square hotel is central to the developing business district, shopping precincts and entertainment options. The hotel is only minutes away from main attractions including Cathedral Square, Re:START Container Mall, Canterbury Museum,
the Botanical Gardens, Hagley Park and 30 minutes from Christchurch International Airport. For a modern, luxurious venue with the most central location, great facilities and a helpful, friendly team contact them on 03 372 2141, email h6592-sl2@accor. com, or visit accorconferences. co.nz. Make sure you check in regularly; you donâ€™t want to miss out on their upcoming specials.
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The Art of Accessibility – Nelson Tasman Excels Meeting in Nelson Tasman just got even easier, with the addition of three more airlines providing further access. Originair started flying between Nelson/Wellington and Nelson/Palmerston North in August, Kiwi Regional Airlines commenced linking Nelson with Dunedin and Hamilton late September and larger player Jetstar commences flights between Nelson and Auckland on 1 December and Nelson/ Wellington 1 February 2016. Located in the official geographical centre of New Zealand, this naturally beautiful region has always been able to offer delegates the options of air, road and sea travel but greater air capacity can only be a good thing, says Nelson Convention Bureau Manager
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Angela Hunter. “Offering more air links with other regions and cities means a great deal for our timeconscious event organisers,” said Angela. “Coupled with the fact that more competition has already led to some excellent airfare deals in the marketplace, Nelson just got a whole lot more accessible on a number of levels.” “Once delegates arrive in Nelson Tasman, an exceptional climate, quality conference facilities and accommodation, unique points of interest, stunning scenery and extraordinary activities make it easy to exceed those delegates’ expectations.” A good mix of venue capacities and styles of accommodation means any price point can be met, irrespective of incentive luxury or tradeshow volume
requirements. beautifully restored “Our current maximum at motorcycles from all over any one venue is 700 people the world and the result of for theatre-style or banquet, one man’s passion. With but this increases dramatically extraordinary silk vintage art on (to 1,500 people) when the the walls, NZCM is a fantastic Trafalgar Centre reopens mid central city option for a guided next year, on completion of its viewing, cocktails (for 100) or a earthquake strengthening.” small (up to 40 guests) dinner. One of the newest venue And new on the options for gala dinners in accommodation scene is Nelson Tasman is Mahana the 40-room Quest Hotel, a Vineyard, in the Moutere Hills. new-build in the centre of the The extraordinary complex, city. Within walking distance centred around a 100% of many of the city’s key organic vineyard, includes attractions, restaurants, bars high-end accommodation and conference facilities, Quest (available summer 2016) and has a variety of studio, one and bespoke wine and art tours two bedroom apartments with against a stunning backdrop clean lines and contemporary of mountains and Tasman decor. Bay. Offering several options depending on group size, the largest option is the Cellars, with 200 capacity for Check out the Nelson banquet. Convention Bureau’s The newest website for more international-standard information about what attraction in Nelson is this region can offer your New Zealand Classic next meeting, conference Motorcycles, a collection or special event – of some 300 www.nelsonNZ.com/conventions.
George Excellent facilities, supreme comfort and personalised service are the signature of luxury boutique hotel The George. With a range of function rooms and located opposite Hagley Park in central Christchurch, The George is an ideal venue with exceptional
conferencing for groups large or small, intimate or formal, business or pleasure. Superb catering is a hallmark of The George. Whatever the event, from car rally to cocktail party, the hotel’s chefs are renowned for their work in the 2 award
winning restaurants, Pescatore ideal for executive and 50 Bistro, maintaining meetings and private dining for the same standards to up to 18. create individual menus for 50 Bistro outdoor area with conferences and meetings. its lush living wall provides yet Facilities include the private another interesting setting and setting of The Residence. is a relaxing venue for working Fully refurbished in 2015 this lunches or post-seminar stately homestead is annexed dinners. to the hotel. Downstairs the Free on-site parking allows private dining/boardroom and easy access and an attractive reception room lead out to a daily delegate rate for 16 large garden. While upstairs or more attendees ensures the brand new meeting room incredible value. A full range of can be booked exclusively, or AV equipment is also available if desired, in conjunction with with complimentary internet adjoining accommodation. access in all meeting rooms. Larger groups are suited to For inspired conferencing Parkview on the third floor of where quality is paramount The the hotel, which can be used in George is unsurpassed. its entirety or divided into two smaller rooms. Opposite is The Annex designed for smaller Contact Conference groups or as a breakout room Coordinator Daniel for Parkview. Dunne. With ten years’ The second floor houses The Treasury, a medium experience organising sized room suitable for conferences at The George, catered events or Daniel offers an incredible level of presentations, and expertise. P: 03 371 0255 or The Boardroom, E: email@example.com
CONFERENCING AT THE GEORGE It’s the personal touches we’ve built our reputation on that make all the difference
Ample free parking > Superior service > Modern décor > Free WiFi > Innovative catering > Daily delegate rate > 6 unique venues Contact Daniel Dunne to discuss your requirements 50 Park Terrace P 03 371 0255 | E firstname.lastname@example.org thegeorge.com
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Rely on us for comprehensive local knowledge for your next conference, event or incentive programme.
Contact Angela Hunter (03) 545 6854 email@example.com