Running payroll and paying taxes Note:
Before you begin writing pay cheques, be sure that your payroll system is set up completely and correctly (see page 175). Also, go online to get the latest payroll update, which includes the most current tax information available.
Selecting employees to pay To select which employees you want to pay: ■
From the Employees menu, choose Pay Employees.
QuickBooks draws the cheque from this bank account.
If you enter hours worked, commission bases, vacation pay, accrued time, or other variations from pay period to pay period, select this option.
If all your employees are salaried and receive a standard pay cheque for this pay period, select this option.
If you print cheques, select this checkbox. If you write them by hand, clear the checkbox and enter the number of the first cheque in the field. The Pay Period Ends field shows the next date that an employee in the list should be paid according to the pay frequencies you set up. If you have not yet paid an employee in the list, the field shows today’s date. The cheque field defaults to today’s date.
QuickBooks creates a pay cheque for each employee you select. You can sort the list by either the employee’s first or last name, according to the setting in Payroll and Employee Preferences
When you create a pay cheque, this date changes to the next pay period end date.
When you’ve selected the employees you want to pay, click Create to display pay cheque information for the first employee.
Tip:
You can pay employees in groups. For example, first select all of your salaried employees whose pay cheques you don’t need to review and the "Create cheque without preview" option, then click Create. Next select your hourly employees and the "Enter hours and preview" option, then click Create. The pay cheques of the hourly employees appear so you can enter their hours worked.
Running payroll and paying taxes
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