The Dalles Area Chamber of Commerce Presents
[ [ [ [ This could be your name…. Parade Application [ Saturday, April 26, 2014 at 10am [ “Cherry MARVELous” [ Application Deadline: Monday, April 21, 2014 5:00PM [ Non-Commercial/Non-Profit $20.00, Commercial $40.00 [ Questions? Email: email@example.com or call 541.296.2231 [ [ ORGANIZATION:____________________________________________ [
The35th Northwest Cherry Festival
] Float ] Costumed Walking Group ] Musical Group Walking/Riding ] Marching Band ] Equestrian Group_how many?:___________ ] Equestrian Individual ] Antique Cars/Trucks/Tractors ] Motorcycle Group/individual circle ] Animals/Pets ] POOPER SCOOPER ] Individual walker ] Other___________________________
CONTACT PERSON(s): _______________________________________ ADDRESS: ___________________________________________________________________________________________ PHONE: _______________________________________CELL:_________________________________________________ EMAIL: ______________________________________________________________________________________________ DESCRIPTION OF ENTRY FOR ANNOUNCER (3-4 SHORT SENTENCES)
________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________________________ LENGTH OF ENTRY (IN FEET): _______________________If you are entering a float measure the length from the front
pickup bumper to the back of the trailer. If your entry includes several vehicles and you intend to parade in single file what is the length of the total entry? WILL THERE BE ANY LOUD NOISES OR MUSIC FROM YOUR ENTRY THAT MAY ALARM HORSES? IF YES, PLEASE DESCRIBE:
EQUESTRIAN ENTRIES: Please provide your own Pooper Scooper for your group to help avoid additional street clearing fees.
8:00am Line Up for Equestrian begins. Check-in and line-up near (but NOT in) The Eagles Parking Lot on Walnut & West 7th Street. Parade Route: Begins at West 6th & Webber. East on 6th, which becomes West 3rd Through downtown, left on Madison, left on West 2nd Street, Parade ends at The Dalles Area Chamber of Commerce. Check in with the Parade Organizers on morning of the event at the corner of West 8th and Cherry Heights Road, directly behind Goodwill.
7:30am-Check-IN for Parade,
Read Attached Hold Harmless Agreement, Parade Rules & Regulations. (must be completed to authorize Parade participation).
I HAVE READ, SIGNED AND UNDERSTAND THE HOLD HARMLESS AGREEMENT, ALL PARADE RULES AND REGULATIONS AND WILL ABIDE ACCORDINGLY.
Today’s Date:_________________________ Signature:_______________________________________________ Printed Name:_______________________________________ Title:___________________________________________________________________________________________________________
Attached Proof of Insurance.
Hold Harmless Agreement The undersigned does hereby agree to RELEASE, INDEMNIFY AND HOLD HARMLESS, The Dalles Area Chamber of Commerce, their affiliates, employees, Boards of Directors, committees, event organizers and volunteers, from any and all liability of any kind, any losses, claims, injury to persons or property (including with‐ out limitation wrongful death), actions or damages which I/We may suffer, and any such claims that may be asserted against The Dalles Area Chamber of Commerce, their affiliates, employees, Boards of Directors, committees, event or‐ ganizers and volunteers by my participation in the NW Cherry Festival Parade and any related activities, or arising from any act or omission by myself, my agents, or employees, or by reason of or related to myself or my use of any personal possessions or equipment as a participant in the Cherry Festival Parade. I further acknowledge the application of ORS 30.687 et. Seq., ACTIONS ARISING OUT OF EQUINE ACTIVITIES including but not limited to ORS 30.961 Limitations on liability; exceptions., to my participation in the NW Cherry Festival Parade and acknowledge the limitation of liability which protects The Dalles Area Chamber of Commerce, their affiliates, employees, Board of Directors, committees, event organizers and volunteers, and limits their liability for injuries to persons and property that may arise from or be associated with the risks inherent in equine presence and use in the NW Cherry Festival Parade. As a condition of my participation in the NW Cherry Festival Parade, I hereby waive the right to bring an action against any of the sponsoring entities and event organizers named herein for any injury or death arising out of riding, driving, grooming or riding as a passenger in any equine driven form of transportation or upon an equine.
RULES GOVERNING PARADES To ensure reasonable safety to life and property in the operation of parade floats, automobiles and similar conveyances within the city limits of The Dalles.
1. Material used in construction, decoration, etc. must be flame retardant. Materials such as straw or hay must also be treated. 2. Where a person is within a float, such as the driver, there shall be no combustible material within five feet of his exit way. 3. Motorized floats or floats pulled by a motorized vehicle and automobiles have to be equipped with a fire extinguisher with a classification, of at least 2A 10 8C (when a vehicle and trailer are connected as a single unit, one extinguisher will meet this requirement). 4. Horse-drawn wagons and other non-motorized conveyances using straw or other combustible material shall carry fire extinguishers as prescribed above. 5. No smoking is allowed on any float and no person shall cause or permit any open flame upon or within the area of any float. 6. No combination of vehicles coupled together shall consist of more than two vehicles. 7. Vehicles towing trailers must be equipped with a tow bar or coupling device of sufficient strength to hold the weight of the towed vehicle upon the street when operated. 8. Vehicles towing trailers shall be equipped with safety chains, connected to the towed and towing vehicles and to the tow bar to prevent the tow bar from dropping to the ground in the event the tow bar or coupling device fails. 9. Safety chains shall have no more slack then is necessary to permit proper turning. 10. A float may not exceed 40 feet in length and 13 ½ feet in height. 11. Vehicles and floats shall stay in their assigned position in the parade. 12. Operators of vehicles shall not have their vision obstructed. 13. Persons riding on floats shall be located on the main part of the float and positioned so they will not obstruct the vision of the operator. 14. Persons shall remain on the unit to which they are assigned to the end of the parade route, except in case of breakdown or emergency. 15. No unit shall disband until reaching the destination indicated on the permit, except in the case of breakdown or emergency. 16. The drinking, display or possession of alcoholic beverages or other intoxicant, or controlled substances is absolutely prohibited. City ordinances and state laws will be enforced. 17. The discharge of firearms, fireworks or other explosive devises is prohibited. Violators will be prosecuted. 18. The throwing of objects or substances into the crowd is prohibited. Candy, balloons or small items may be dropped in front of the crowd along the street. 19. The end of the parade is normally at The Dalles Chamber Office West 2nd Street. All entries are encouraged to be
picked up at that location. If your entry goes back to the starting point, please use extreme caution. **Oregon law says everyone who rides a motorcycle has to wear a helmet & kids Under 16 have to wear one when on a bicycle.
JUDGING: 1st, 2nd and 3rd Place Ribbons will be awarded, as well as: The Mayor’s Choice Ribbon. The People’s Choice Ribbon. Judging will be based on the following criteria: Interpretation/Presentation of the theme Eye Appeal Originality Effective Use of size
40% of score 30% of score 20% of score 10% of score
Mail or Drop off Completed Form and Fee to: Make checks payable to The Dalles Area Chamber of Commerce, Visa/MasterCard accepted.
The Dalles Area Chamber of Commerce 404 West 2nd Street The Dalles, OR 97058 Questions? Please email: firstname.lastname@example.org or call 541-296-2231. See Website: www.thedalleschamber.com Application Deadline Date: MONDAY, APRIL 21, 2014 at 5:00pm. 2014 PARADE THEME for The Dalles 35th Northwest Cherry Festival is:
“Cherry MARVELous” Parade Route:
All Entries except for Equestrian: Begin at West 6th & Webber. East on 6th, which becomes West 3rd Through downtown, left on Madison, left on West 2nd Street, Parade ends at The Dalles Area Chamber of Commerce. Check in with the Parade Organizers on morning of the event at the corner of West 8th and Cherry Heights Road, directly behind Goodwill. EQUESTRIAN LINE-UP: 8:00am Line Up for Equestrian begins. Check-in and line-up near (but NOT in) The Eagles Parking Lot on Walnut & West 7th Street. EQUESTRIAN ENTRIES: Please provide your own Pooper Scooper for your group to help avoid additional street clearing fees. Thank you!
7:30am—Check-IN for Parade, 8:30am-Line-UP Begins,
8:45am-JUDGING Begins, 10am-PARADE
2014 Northwest Cherry Festival Sponsorship Opportunities The Northwest Cherry Festival happens as a result of sponsorship support from YOU, members of The Dalles Area Chamber of Commerce. There has been a core group of chamber members who have supported the Cherry Festival, year after year, with sponsorship ranging from $1500.00 to $100.00!
*Sponsorship gets your business name out into the community *Sponsorship indicates that you support the community. *Sponsorship makes you a part of the biggest event of the year! Please consider being a sponsor at this year’s Cherry Festival! You’ll be Glad you did!
The Sweetheart: Major Event Sponsor - $1500
For those first come Sponsors you have the opportunity to sponsor specific areas of our weekend. The Lip Sync Contest, Parade, Open Air Market, Entertainment, the Stage Full Page Ad in the Official Cherry Festival Guide Company Logo on Cherry Festival Poster Company Logo on all print advertising Company mention in all radio spots Stage mentions during Saturday Festival Stage Performance Cherry Festival Poster, signed by the artist Complimentary Vendor Space for Saturday’s Market Complimentary NW Cherry Festival Parade Entry (4) Lip Sync Tickets (4) “Cherry MARVELous” T-Shirts
The Lambert: Sponsor - $1000
Half Page Ad in the Official Cherry Festival Guide Company Logo on print advertising Stage mentions during Saturday Festival Stage Performance Cherry Festival Poster, signed by the artist Complimentary Vendor Space for Saturday’s Market Complimentary Cherry Festival Parade Entry (4) Lip Sync Tickets (2)”Cherry MARVELous” T-Shirts
One Third Page Ad in the Official Cherry Festival Guide Stage mentions during Saturday Festival Stage Performance Cherry Festival Poster Complimentary Vendor Space for Saturday’s Market Complimentary Cherry Festival Parade Entry (2) Lip Sync Tickets (2)”Cherry MARVELous” T-Shirts
The Angela: Sponsor - $750
The Lapin: Sponsor - $500 One Quarter page size ad in the Official Cherry Festival Guide Cherry Festival Poster Complimentary Cherry Festival Parade Entry (2) Lip Sync Tickets (1)”Cherry MARVELous” T-Shirts
The Van: Sponsor - $250
Business Card Size Ad in the Official Cherry Festival Guide Cherry Festival Poster (1) Lip Sync Ticket (2)”Cherry MARVELous” T-Shirts
The Rainier: Sponsor - $100
Cherry Festival Poster (1) “Cherry MARVELous” T-Shirt Business Name listed in the Official Cherry Festival Guide Sponsorship Form
Business Name _____________________________________________ Contact Person_____________________________________________ Address ____________________________________________________ City___________________________State __________Zip___________ Phone ____________________Email ____________________________ Signature ___________________________________________________
Level of Sponsorship
[ ] The Sweetheart $1500 [ ] The Lambert: $1000 [ ] The Angela: $750 [ ] The Lapin: $500 [ ] The Van: $250 [ ] The Rainier: $100 [ ] Other:___________________(just because) [ ] Check is enclosed / [ ] Visa/Master Charge #______________________________exp.______________ccv._______ [ ] Please Invoice Me. Payment must be received in full before your listing is placed in any promotional materials. Ads should be copy ready and electronically sent (high resolution - tif or eps) to email@example.com
Sponsorship Commitments must be in by February 21, 2014 Mail your Sponsorship to: The Dalles Area Chamber of Commerce 404 West 2nd Street The Dalles, Or. 97058 541-296-2231 firstname.lastname@example.org
ATTENTION ALL ARTISTS:
The 2014 Northwest Cherry Festival in The Dalles, Oregon is celebrating it’s 35th Northwest Cherry Festival! The theme this year is: This year we are inviting all artists young and old, and all those in between to enter their best creation for their chance to be chosen to have the Official Artwork for the 35th Northwest Cherry Festival! Have fun, be creative and submit! Please submit your art by 5pm on February 17th to: The Dalles Area Chamber of Commerce, 404 W. 2nd Street,The Dalles, OR 97058. Please see the Art Contest Rules:/website:www.thedalleschamber.com, “PLAY”& Annual Events”
All entries received after 5:01pm, February 17th will not be accepted. The chosen winner will receive $150.00 and be recognized in The Dalles Area Chamber networking resources and beyond, They will have his/her art work on the 2014 NW Cherry Festival t-shirt and all Publications for this 2014 event. Thank you and Good Luck! The Dalles Area Chamber of Commerce 35th NW Cherry “MARVELous” Festival—ART CONTEST APPLICATION Name:______________________________________________________________________________Age:_________________ Address:________________________________________________________City:_________________St.:______ZIP_________ Phone:________________________________Cell:________________________Email:_________________________________ Title of Work:______________________________________________________________________________________________ Artist Statement/Thoughts of Concept:______________________________________________________________________ In submitting my artwork for the Northwest Cherry Festival Art Competition, I release The Dalles Area Chamber of Commerce from any and all responsibility in the event of loss or damage to my artwork. I also realize that for publications there may be some alterations to my original work so that copy may be clear for Publications.
ILLUSTRATED ART (non-computer) will be accepted, but not encouraged—must be able to SCAN and may be modified from original to accommodate computerized publishing purposes. GRAPHIC ART (Illustration Art Readiness: The following standards are encouraged to best accommodate publication purposes. Vector Art: This form of art file is used for spot color printing (example– printing a white ink on a black shirt or red and white ink on a blue shirt). Files that are going to be printed in spot colors are usually going to be vector art. This is nonresolution dependent. Therefore the printer controls resolution, not the art. This allows resizing of art without change to the resolution quality. Acceptable File Extensions: Adobe Illustrator, eps, pdf (no placed images). Unacceptable: Word Documents, PowerPoint and other non-graphic programs are unacceptable. Corel Draw, Publisher and Freehand are not supported. Please ask designers to export files in .eps format. Tips for creating usable Vector Art: Convert all test to outlines. Do not use placed or linked images within the file. (Photographic images, etc.). Include Pantone (PMS) color pallet. Raster Art: This form of art file is used for print 4 color process. This form of printing gives the printer the ability to use multiple colors with using only 4 colors, but can also require several touch place colors depending on the complexity of the artwork. Raster art is used for HiRes, AccuColor printing (4 color process). All photographic or illustrative images for print should be submitted as raster art. Raster art is resolution dependent. Therefore the artwork dictates the image quality. Resizing Raster artwork will directly affect image quality. Size increases will lower resolution and create jagges (pixilated) edges. Accepted File Extensions:.pds(Adobe Photoshop CS)-preferred format. .tiff, jpg, pdf (no placed images, native file only). TIPS for Raster Art: Provide 300 dpi or more at final print size. Min. resolution accepted in 150 dpi. Quality will be marginal. Pantone matches will require added screens (touchplates). *All Graphic Art Submission must turn in the appropriate format burned to a disk. *A print out of your graphic art must accompany your disk. *Minimum size for entries is 8 1/2“ x 11”. February 24th the Winner will be announced. Selection will be based on appeal, content, creativity and reproducibility as a graphic image. Entries must be appropriate and versatile for numerous promotional materials. All decisions by the Judges will be final. Winner receives $150. Cash Prize! The notoriety of his/her publications on all T-shirts, publicity items created for the 35th Northwest Cherry Festival, along with personal public recognition through the world via the Internet. Winner will also be highlighted at TDACC NW Cherry Festival Booth to sign t-shirts on April 26,2014. Received:___________________________ Time:________________________________
This could be your name… Presents
“Cherry MARVELous” LIP SYNC CONTEST The NW Cherry Festival Lip Sync Contest is open to everyone Join in the fun and win for your favorite charity! School groups, Youth Groups, Families, Theater Groups…EVERYONE!
NW CHERRY FESTIVAL 2014 Thursday, April 24, 2014, 7:00pm
The entry fee is $25, which must be received by Friday, April 18th with a completed entry form.
The cash prizes are donated to the charity/school/organization of the winner’s choice . (First $150, Second $100, Third $75)
Entries will (fortunately) not be judged solely on the merit of actual lip-syncing, but on the costumes, makeup, props and audience response. Let’s Have Some Fun!!
Each entry may take the stage for up to 6 minutes (including set-up & take down) after which points will be deducted from total score. Stage hands will be available to help with set-up and tear down.
Each participant from your business/ group must be listed on the entry form to receive free entry passes to the event.
If you need help obtaining your music, try contacting our local music stores.
Participants should report to the stage no later than 6:00 pm with props.
Keep above for your reference
Mail completed entry to: The Dalles Area Chamber of Commerce, 404 West 2nd Street, The Dalles, OR 97058 or fax to 541-296-1688.
My Rehearsal Time is Tuesday, April 22 @__________ I have Pd. $25.00 Fee: Yes/No Designated Charity is:____________________________
REGISTRATION FORM: Business /Organization: _________________________________________ Designated Charity_________________________ Contact Person: ________________________________________Cell/Phone: _______________________________________ Email:____________________________________________ Mailing: _________________________________________________ Names of All Participants:___________________________________________________________________________________ ____________________________________________________________________________________________________________ ____________________________________________________________________________________________________________ Anything you want to share about your Lip Sync?____________________________________________________________ ____________________________________________________________________________________________________________ Title of Music: _______________________________________________________________________________________________ Return registration form with $25 entry fee and copy of music on disk. [ ]Check/Cash [ ]MC/[ ]Visa#:______________________________________________________________exp.:__________________CCV:____ Rehearsal is Tuesday, April 22nd 2014 (circle one) Preferred Rehearsal Time: 4:00-4:30, 4:30-5pm, 5pm-5:30, 5:30-6:00pm, 6:00-6:30, 6:30-7:00pm-7:30pm, 7:30-8:00pm, 8:00pm-8:30pm