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Saint Maur International School Start of School Important Information In preparation for the upcoming school year, we have put together a packet of information that we hope will make the transition back to school in August a smooth one. Please remember to check our website often for the latest news and information about Saint Maur. Website: http://www.stmaur.ac.jp/ Login: parent Password: Success

IMPORTANT NOTICES TO PARENTS ......................................................................................................... 2 Address Change ........................................................................................................................................... 2 Student Medical History Form .................................................................................................................... 2 Absence/Tardiness ........................................................................................................................................ 2 Parents’ Absences from Home...................................................................................................................... 2 Emergency Kit for Saint Maur International School ................................................................................. 2 IMPORTANT DATES OF THE SCHOOL YEAR 2013 - 2014 ....................................................................... 3 GENERAL SCHOOL UNIFORM INFORMATION ....................................................................................... 4 Ordering New School Uniform .................................................................................................................... 4 Used Uniform Sales ..................................................................................................................................... 5 School Store .................................................................................................................................................. 5 UNIFORM INFORMATION 2013- 2014 ........................................................................................................ 6 Montessori Uniform and Supplies ............................................................................................................... 6 Elementary School Supplies ........................................................................................................................ 6 Purchasing for all School Levels.................................................................................................................. 6 Elementary, Middle and High School Uniform ........................................................................................... 7 School Uniform Requirements – Notes ....................................................................................................... 8 Dress Code For Approved Non-Uniform Days ............................................................................................ 9 NOTICE FROM THE SCHOOL NURSE ..................................................................................................... 10 Submitting Your Child’s Medical History Form ................................................................................................. 10 Administering of Medication ........................................................................................................................... 10 School Communicable Disease ...................................................................................................................11

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IMPORTANT NOTICES TO PARENTS Address Change

It is essential that information on students be kept up-to-date to ensure smooth communication between you and Saint Maur. Students/parents should immediately inform the school office of any changes regarding address, phone number, email address, and emergency contact numbers in writing or by email. Your understanding and cooperation in this matter is deeply appreciated.

Student Medical History Form We have been advised by the government to maintain student records of communicable diseases (especially measles), and immunizations. For this reason, it is vital that parents thoroughly fill out all items on the Medical History Form every year. Thank you for your cooperation.

Absence/Tardiness When your child is absent/tardy, you are requested to call the school between 7:45 and 8:30 a.m. Then, on the day your child returns after absence, he/she must bring a note written and signed by you stating the reason for the absence, in English (or another language if necessary) to school and give it to the HR teacher. Remember that, if your child is absent consecutively for three or more days for MS/HS, five school days for ES and Montessori, for medical reason, he/she must bring a doctor’s note or clinic’s memo stating the student’s name, time, and nature of the medical problem.

Parents’ Absences from Home Parents should notify the school of any absences from the home by both parents/guardians by filling out the ‘Notification of Parents’ Away from Home’ Form. The school needs to be given the name/names of the temporary guardians and the approximate time period that the parents will be absent from the home. The contact phone number of the parents should be given also. This applies to absences on nights during a regular school day, as well as on weekends. It is important that the school is always able to contact parents in case of an emergency. Students should not be left alone overnight without adult supervision. It is an agreed upon understanding at the time of enrollment that St. Maur students should not be left overnight without an adult being present in the home.

Emergency Kit for Saint Maur International School

For the past two years, each student and staff member was asked to prepare his/her own emergency kit with the required items. Having tried this system, it was found not to be the most efficient way; therefore, the following will be implemented for the 2013 – 2014 academic year to simplify the collection and storage of emergency kits.

 School will secure sufficient emergency kits from Alsok, our security system company.  Students and staff members will be asked to bring in 2 energy bars such as granola, Calorie Mate, etc. as in the past  Montessori and elementary school students will be asked to bring in a family photo with the child’s name and class/grade clearly written on the back The energy bars and/or family photo must be contained in a ‘sandwich’ size Zip Lock bag with the student’s name and grade/class clearly written on the outside. All students and staff must have the above items in school by Monday, September 2. At the end of each school year, the edible content will be consumed, photos returned and parents are responsible for replenishing them for the following year. 2


IMPORTANT DATES OF THE SCHOOL YEAR 2013 - 2014 FOR AUGUST ~ OCTOBER August 21 (Wednesday) 8:00 a.m.- 4:00 p.m. 9:00 a.m.-10:00 a.m. 10:00 a.m.-11:00 a.m. 10:00 a.m.-12:00 p.m. 11:00 a.m.-11:30a.m. 11:30a.m.-12:00p.m 1:00p.m.-2:00p.m. 2:30p.m.-4:00p.m.

All Staff & New Student Orientation New Montessori Parent Orientation Gr. 1 Parent Orientation New Secondary School Student Orientation New Elementary and French School Student and Parent Orientation New French School Student and Parent Orientation Gr. 6 & New. Gr.7 & 8 Parent & Student Orientation Gr. 9 Parent & Student Orientation

8:00 a.m.– 10:00 a.m.

Used Uniform Sale (FAC [Fine Art Center] Lobby facing the gym)

8:30 a.m. – 1:30 p.m.

Sogo Uniform store will take measurements for new school uniforms. (Conference Room, main school building)

August 22 (Thursday) st

Student Orientation & 1 Day of Semester 1 8:30 a.m. – 12:00 p.m. Montessori half-day Student students 8:30 a.m. – 3:00 p.m. Montessori full-day Student students 8:10 a.m. – 3:20 p.m. Gr. 1 – 5 Students First day of school 8:00 a.m. – 3:20 p.m. Gr. 6 –12 Students First day of school 8:30 a.m. PSG Welcome Meeting for New Parents (Cafeteria) 10:00 a.m. – 12:00 p.m.

Used Uniform Sale (FAC Lobby facing the gym)

August 28 (Wednesday) 2:20 p.m. Early Dismissal

September 5 (Thursday) 8:30 a.m.

First PSG Coffee Morning of the New School Year (Cafeteria)

September 11 (Wednesday) 2:20 p.m. Early Dismissal

September 16 (Monday) 8:15 – 12:00 p.m. Gr.1-12 Open-House Day 12:25 p.m. Student Dismissal 12:25 p.m. ~ Parent-Staff Introductory Afternoon

September 20 (Friday) School Holiday

September 23 (Monday) Student Holiday; Staff In-service

September 25 (Wednesday) 2:20 p.m. Early Dismissal

October 1 (Monday) First Full-Uniform Day

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GENERAL SCHOOL UNIFORM INFORMATION Ordering New School Uniform

AUGUST 21, WEDNESDAY 8:30 a.m. – 1:30 p.m. (Conference Room, main school building)

The Uniform Section from Sogo Dept. Store will have representatives on hand to take measurements for all new uniform parts. They will have those items ready prior to the first day of “Full Uniform”, October 1st . Parents may go to the Sogo Yokohama, 8th Floor, to order Saint Maur uniform parts.

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Used Uniform Sales August 21ST (8:00 -10:00) August 22ND (10:00 – 12:00) Venue: Fine Arts Center, 1st floor Lobby

School Store

The School Store will be open from Monday 19th August for purchases of various items. Please find the schedule of the School Store, which is situated in the Montessori Building.

A.M.

P.M.

Monday

Aug. 19

10:00 – 11:30

1:00 – 3:00

Tuesday

Aug. 20

8:00 – 11:30

1:00 – 3:30

Wednesday Aug. 21

8:00 – 11:30

1:00 – 3:30

Thursday

8:00 – 11:30

1:00 – 3:30

Aug. 22

*You may have to queue on the 21st and the 22nd .

From Friday, Aug 23 - Regular Schedule 7:40 a.m. – 8:50 a.m. 10:00 a.m. – 10:30 a.m. 12:20 – 1:00 p.m. 3:00 p.m. – 4:00 p.m.

PRICE LIST Montessori Smock: P.E. Uniform Shirts: YXS-YL S-L XL-XXL P.E. Uniform Shorts: YS-YL S-L XL –XXL

2,900 yen

1,950 yen 2,100 yen 2,400 yen 2,450 yen 2,650 yen 2,800 yen

Indoor Shoes: 14-15.5 cm 1,600 yen 16-21 cm 1,700 yen 21.5-26 cm 2,600 yen (size 26.5–30cm–need to order) Sweat Shirts (Red/Gray) 3,150 yen YXS-YL S-L 3,350 yen XL – XXL

3,500 yen

School Pin : Large Small School Tie: Regular/Short size Long size Uniform Polo: YXS-YL YXL-L XL XXL P.E. Gym Shoes: 17-21 cm 21.5-30 cm

1,500 yen 1,000 yen 1,500 yen 1,700 yen 3,300 yen 3,500 yen 3,700 yen 3,800yen 1,950 yen 2,600 yen

Ordered Items YXS-YL YXL-L XL-XXL

V-Pullover(Red/Gray) 5,200 yen 5,400 yen 5,700 yen

Vest (Red/Gray) 3,400 yen 3,600 yen 3,800 yen 5


UNIFORM INFORMATION 2013- 2014 Montessori Uniform and Supplies All Montessori children will need a red smock, which is available at the school store. All smocks must have the child’s name on the back. Many parents use felt letters but others embroider or use other materials. We prefer the first letter of the name to be in a capital letter and the letters that follow to be in lower case (for example, Betty rather than BETTY). Parents are invited to decorate their child’s smock with various patches which should be peaceful, non-violent characters. Please avoid using characters such as Ultraman, Spiderman, etc. Every child will need a pair of indoor shoes which can be any color soft-soled sneaker-type of shoes that the child can put on and take off independently. They may be easy slip-ons or have Velcro straps. Once again, please avoid having the ‘rough’ characters on them. Shoe laces are not recommended unless the child can manage on his/her own. The school store carries red shoes for those who would prefer to purchase them there. Children who stay at school for lunch will need a cloth placemat, a toothbrush and a cup. The placemats will be kept at school and will be washed regularly. Children will need a bag to take home work on Fridays and on his/her library day for his/her books. As each class has a separate day for library, you will be notified of the class schedule after school begins. These bags should be separate from lunch bags. In addition to the above, all children will be required to bring in 1 box of tissues with the child’s name clearly written and a snack. We will provide information regarding snacks at a later date.

Elementary School Supplies (Grade 1) 2 boxes of tissues Smock or old shirt for Art A cloth bag (to fit the student's P.E. uniform on Fridays and the School uniform on Sports Club day) **All other school supplies are provided for.

(Grades 2 – 5) Small roll of tape Pencil case Small stapler & staples HB or No. 2(soft lead) pencils A4 size clear pocket folder White eraser Red pen for correcting Glue stick Black or blue pen (for Grades 4 & 5) 30 cm ruler Compass & protractor (for Grades 4 & 5) Pair of scissors Box of tissue Set of colored pencils Set of crayons (Gr. 2 & 3) Smock or old shirt for A Set of markers Please make sure all personal items are clearly labeled with your child’s name and that he/she has all the necessary items listed at all times

Purchasing for all School Levels •

Sogo Department Store: Plaid skirts, Plaid vests, and/or slacks may be ordered made to measure. 8th Floor, 2-18-1, Takashima, Nishi-ku, Yokohama, 220-0011 Closest Railway Station : Yokohama Station TEL 045-465-2111 The School Store (located in the Montessori Building) Sold in the School Store: • P.E. Shirts, Shorts, Winter Sweatshirts, and Warm-Up Pants • Saint Maur Sweatshirts, Sweaters, and Vests • Saint Maur White, warm weather polo-type shirt with embroidered emblem (only this polo is authorized) • Red Neckties for boys • School Badge (large or small)

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Elementary, Middle and High School Uniform

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2013-2014

BOYS GIRLS REGULAR UNIFORM REQUIRED (October 1 – April 30) Dress White shirt - long and short sleeves White blouse-long and short sleeves (plain) Red necktie School badge Plaid skirt - about knee length School badge Gray dress slacks (not cotton) Socks: White/gray/red/black Socks: White/gray/black (3” above shoe) Shoes: gray, red, brown, black, sneakers (nonShoes: gray, red, brown, or black sneakers marking soles, no leather shoes or boots) (non-marking soles, no leather shoes or boots) Note: Plaid vests and black leather shoes are Note: Plaid vests and black leather shoes are required for school performances. required for school performances. REGULAR UNIFORM OPTIONAL Round or V-neck sweaters: Solid gray/red Round/ V-neck sweater Solid gray/red (not (not maroon – no hoodies) maroon – no hoodies) Cardigan: Solid gray or red (not maroon) Cardigan Solid gray or red (not maroon) Sweater vest : Gray/red knit, V-neck or button Sweater vest : Gray/red knit, V-neck or button down (not maroon) down. (not maroon) Plaid vest Plaid vest Saint Maur sweatshirt Saint Maur sweatshirt Saint Maur sweater Saint Maur sweater Saint Maur sweater vest Saint Maur sweater vest Tights: Gray/red/black (not leggings) Saint Maur gray blazer Gray dress slacks (not cotton) Scarf (solid gray, white, or red) Saint Maur gray blazer Scarf (solid gray, white, or red) PE UNIFORM REQUIRED Saint Maur red T-shirt Saint Maur red T-shirt Saint Maur gray shorts Saint Maur gray shorts White Socks White Socks Athletic shoes/Sneakers (non-marking soles) Athletic shoes/Sneakers (non-marking soles) Saint Maur sweatshirts (for winter) (optional) Saint Maur sweatshirts (for winter) (optional) Saint Maur warm-up pants (for winter) Saint Maur warm-up pants (for winter) (optional)

(optional)

Bag for P.E. Kit

Bag for P.E. Kit

SUMMER UNIFORM (April 30 – September 30) The students have the choice of wearing their regular uniform or summer uniform. BOYS GIRLS Regular uniform with or without necktie Regular uniform Dress pants with school polo shirt Regular skirt or slacks with school polo shirt “Low socks” may be worn ___________________________________ “Low socks” may be worn Saint Maur white polo shirt with ___________________________________ embroidered badge Saint Maur white polo shirt with Khaki-tan or cream tailored long pants or embroidered badge shorts to about the knees (cargo shorts are Khaki, tan or cream tailored shorts, skorts, acceptable) or skirts slightly above the knee

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School Uniform Requirements – Notes

Hair: Hair Styles: Hair styles should be worn in good taste. Any hairstyle that tends to be “spectacular��� or causes a distraction or embarrasses the school, will be required to be modified immediately or the student may be sent home to correct the situation. A. Should be neat and clean B. Only natural colors (one color) may be permitted, if dyed Boys: Hair should not be longer than one inch below the top of the collar. Beards and moustaches are not permitted.

Make Up: Should be worn in good taste and sparingly. If a student’s make up is exaggerated or distracting to others, she will be asked to remove it. Only light pink or colorless nail polish is permitted. Jewelry: Necklaces:

A simple, single neck chain without pendants, (except for legitimate religious purposes) will be permitted.

Wristwatch:

One wristwatch is permitted.

Rings:

One simple, ring, on each hand is permitted. Rings with negative connotations will not be permitted.

Earrings:

One matching stud – or one hoop no larger than 1 cm in diameter, in the lobe of each ear. Boys do not wear earrings.

Other Amenities: Belts: Plain, dark colors only and not more than one inch in width. No attachments to the belts will be permitted. Suspenders: Plain, dark colors only and not more than one inch in width. They should not be worn hanging down on the sides of trousers or skirts. Hats, Headbands, Headcovers: Hats or head coverings are not permitted except in the case of legitimate religious beliefs that require wearing of such items. Simple, dark colored hairbands may be worn by girls only in order to keep their hair in place.

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Dress Code For Approved Non-Uniform Days

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General Rules… 

Jeans & Shorts: Not frayed, baggy, ripped or cut-offs. Should not be pushed below waistline. Jeans shouldn’t touch the floor. Shorts should not be shorter than 10cm above knee.

T-Shirts, Shirts & Sweatshirts: Shouldn’t be offensive, baggy, skin-tight or sleeveless. Should be neat and clean. Should come below the waistline. Shirts and T-shirts shouldn’t stick out below the sweater/sweatshirt. Shirts should be buttoned except the top button.

Shoes: Should be safe and appropriate for the nature of the day. No flip-flops.

Caps, Hats, & Headbands: Allowed only during recess (headdress may be worn for religious purposes)

Hair Coloring: Should be of a natural hue as with the regular dress code

Specifically For Girls. . . 

Skirts, Split Skirts and Shorts, “Skorts”: Not frayed, skin-tight or micro-mini (no shorter than 10cm above knees). This includes Shorts worn over tights. The midriff should never show.

Tight slacks, tights, spats or biker shorts: as free dress items, can be worn only under skirts. Biker shorts should not be seen when wearing a skirt.

Blouses & Tops: No sleeveless, halters, tank-tops or tube-tops. Should not be see-through or sheer. No spaghetti strap tops or tops that are short and cause the midriff to show.

Jewelry: Should be in good taste and not excessive

Make Up: MS - no make-up; HS -make-up in good taste

Nail Polish: Clear or neutral-colored only

Specifically For Boys. . . 

No earrings for boys on Non-Uniform Days or school-sponsored activities.

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NOTICE FROM THE SCHOOL NURSE

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Submitting Your Child’s Medical History Form The “Medical History Form” will be handed on in the first day of the new school term (Thursday, August 22), therefore please submit the up-to date information to the homeroom teacher by Monday August 26. We have been advised by the government to maintain student records of all immunizations and communicable diseases (especially measles). For this reason, it is vital that parents thoroughly fill out all items on the Medical History form every year in accordance with government stipulations. We ask for your full cooperation in providing the necessary information about your children’s medical history. (Please retain a photocopy for your own records and/or future reference.)

Administering of Medication For students who must routinely take medication prescribed by their doctors, and in order to prevent such students from letting others take such medication, the School Nurse will administer the medication in these cases. There are two important factors regarding the taking of medication at school. Firstly, please consider if it is absolutely necessary for the student to take the medication during school hours. In a case where the medication is for ordinary cough or phlegm and must be taken three times a day, it should be all right to take it once in the morning, once after coming home from school and once before going to bed. Please first check with your doctor if such timing would be appropriate. Secondly, please make sure that the medication the student will be taking at school is not something he/she is taking for the first time. Please be sure to try the medication at home and observe the effect first before entrusting it to the school to administer it. After taking the above-mentioned steps, please e-mail the School Nurse at nurse@stmaur.ac.jp and provide the information about your child’s condition and how and when the medication should be taken. Subsequently, please deliver the medicine to the school Reception Office, together with a written designation of the grade, name, description of the medicine, its effect, and the amount to be taken. Please tell your child beforehand to go to the school Health Room at the designated time to take the medicine. As there may be more than your child who must be administered medication at school, or as there may be other students who require attention, we ask you to please cooperate with us in this regard. “Medical History Form”の提出について 新学期初日(8/ 22 木)に Medical History Form を渡しますので、最新の情報が書かれたものを 8/26(月) までにクラス担任まで提出して下さい。 文部科学省の指導もあり感染症(特にはしか)や予防注射の最新情報を把握するために毎年すべての項目の 記入のご協力をお願いいたします。今年一年の子供たちの健康のもととなる大切な情報ですので必ず提出し てください。(Medical History Form は必要事項を記入し、次年度のためにコピーをしておくことをお勧め します。) 学校での服薬管理について 医師処方の薬を規則的に服用しなければならない生徒のために、また、その薬を他の生徒が誤って飲んだり しないために、学校での服薬はナースが管理します。 学校で服用する薬については二つの重要な事項があります。 まず、学校のある時間帯に服用しなければいけない薬か考えてください。普通の咳や痰の薬などで1日3回 処方の薬なら、{朝、学校から帰宅後、就寝前}の3回でも大丈夫と考えます。まず、医師に尋ねてみてくだ さい。 そして、初めて学校で服用させる薬ではないこと=必ず家で子どもに飲ませて、大丈夫でしたら、学校にそ の薬を預けるようにして下さい。 そ う し た 上 で 、 学 校 で の 服 薬 が 必 要 な 時 は 、 子 ど も の 体 調 と 薬 の 情 報 を ス ク ー ル ナ ー ス にemail(nurse@stmaur.ac.jp) で送ってください。 そして薬を、クラス・生徒名・薬の名称・効能・服薬量を書い たメモと必ず一緒に、学校の受付までお届けください。 また、服薬の時間には必ず生徒自ら Health room を訪問するよう話しておいてください。ほかにも同じ時間に 服薬を必要とする生徒や、ケアの必要な生徒がいますので、ご協力をお願いいたします 10


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School Communicable Disease The school is a community where infectious diseases can spread quickly and easily. These types of epidemics, which must be prevented from spreading at schools, are called “school communicable diseases,” and they are currently being monitored by the School Health Enforcement Law in Japan. The chart below, indicating suspension periods for various diseases, has been provided to schools and should be observed to prevent infectious diseases from spreading. Any student, who has been absent due to a communicable disease, is required to submit a certificate signed by the doctor upon returning to school. Period of Required Absence (as mandated by School Health Enforcement Law) Communicable Disease

Student may return to school:

Measles

5 days after the start of symptoms, and after 2 days(for Montessori 3 days)without fever When the specific cough is gone, or after 5 days of treatment with appropriate antibiotic medicine 3 days after the temperature returns to normal

Viral hepatitis

when the main symptoms disappear

Epidemic parotitis (Mumps)

5 days after the start of swelling, and body condition improves

Rubella (German measles)

when rashes disappear

Chicken pox Pharyngoconjunctival fever

when all the eruptions become scabs 2 days after the main symptoms disappear

Influenza (Flu) Pertussis (Whooping cough)

*As of April.2012, the Ministry has revised the regulations regarding period of required absence for influenza, mumps, and pertussis.

Please note that the length of time required to completely recover from any illness varies from child to child. Children should not be sent to school without checking to see that their appetite has returned to normal, and they are able to withstand an entire day at school without getting ill. 学校は感染症が流行しやすい子どもたちの集団生活の場です。 学校において予防すべき伝染病を学校伝染病と言い、現在、日本では学校保健法によって管理されてい ます。 学校での感染症の流行を防ぐため以下の出席停止期間を定めています。 出席停止期間(学校保健法施行規則による) 発症した後5日を経過し、かつ解熱した後2日(幼児にあっては3日) インフルエンザ を経過するまで 特有の咳が消失するまで又は5日間の適正な抗菌性物質製剤による治療 百日咳 が終了するまで 麻疹(はしか) 解熱した後3日を経過するまで ウィルス性肝炎 主要症状が消退するまで 耳下腺、顎下腺又は舌下腺の腫脹が発現した後5日経過し、かつ全身状 流行性耳下腺炎 (おたふくかぜ) 態が良好になるまで 風疹 (三日はしか) 発疹が消失するまで 水痘 (水ぼうそう) 全ての発疹が痂皮化(乾燥する)まで 咽頭結膜熱 (プール熱) 主要症状が消退した後2日を経過するまで *2012 年 4 月付で 文部科学省は インフルエンザ、百日咳、流行性耳下腺炎の学校出席停止期間を改正しました 学校伝染病と診断された場合は医師による登校許可が必要になります。再登校の時には学校へその書類を提出して下さい。 また回復には個人差があります。少なくとも食欲があり、朝から夕方まで元気に学校生活を過ごせると判断した上で登校させ て下さい。

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Summer package 2013