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Portrait Photography Agreement Tanya Love Portrait ABN: 15 190 557 015 28 Finvoy Street Ferny Grove Q 4055 Australia W: www.tanyalove.com.au \ ph: 07 3851 11273 Client: Joe Blogs
Contract Date: 16 December 2014
Address: XYZ Road, Brisbane Phone Contacts: 0000 123 456 Names/Genders/Ages of each person being photographed: 1 Sarah – Mum - 20 2 Joe – Dad - 22 3 Candy – Female – 7.5 months 4………………………………………………………………………………………………………… 5…………………………………………………………………………………………………………
A-la-carte Item Selection: Qty Item Descriptio n
[X] [X] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ] [ ]
$ 200.00 $ 1050.00 $ 1150.00 $ 250.00 $ 350.00 $ 450.00 $ 550.00 $ 900.00 $ 600.00 $ 600.00 $ 1000.00 $ 2600.00 $ 150.00 $ 450.00 $ 650.00 $ n/a
$ 200.00 $ 1050.00
Shoot Fee Image USB Portrait Suite 12 Inch Square Canvas Big - 12 x 18 Inch Canvas Bigger - 16 x 24 Inch Canvas Biggest – 20 30 Inch Canvas Massive – 30 x 40 Inch Canvas Life Mosaic Canvas – 20 x 30 Inch 3 x 12 x 12 Inch Canvases Canvas Wall Art Package The No Brainer Package Additional copies of purchased image disc Themed/styled shoot Custom Special Package Price – Other
Subtotal Due Less non-refundable Deposit Balance Due
$ $ $
1250.00 200.00 1050.00
Client Copy – Page 2 of 6
Sneak Peek requested: yes [ ] no [ ] The total agreed fee is $ 1050.00 and pays for inclusions only as stated in the enclosed Appendix A. THE CLIENT 1.
I, Joe Blogs (hereafter referred to as the CLIENT), agree that we authorise Tanya Portrait (hereafter referred to as the STUDIO) to arrange the photography of our portraits, in accordance with the details enclosed within this document. We understand there is a 3 working day cooling-off period from the date of signing this contract and for any orders placed.
2. We agree that the booking will be considered to be confirmed upon completion of this contract and payment of a $200 non-refundable retainer which will be deducted from the cost of our final print order. 3. We agree that failure to pay the $200 non-refundable retainer gives the STUDIO the right to refuse to carry out the full photographic services, and the option to rebook the date to another client. Acceptable forms of payment are cash, direct deposit, or Visa/Mastercard (via Paypal). 4. We agree that the booking of and any additional costs incurred for booking venues, photography locations etc. are our responsibility and may be deducted from the photographic coverage unless paid for separately. 5. To avoid disruption to the photographic session and to allow the STUDIO to fulfill its contracted duty, other photography by family and friends will be at the discretion of the STUDIO’s photographer. 6. We agree to immediately advise the STUDIO in writing of any alterations in the details listed here. 7. In the event of a sick child or adverse weather, where at least 4 hours notice is given, sessions will be rescheduled at no charge, but at a time convenient to the with Photographer’s pre-existing schedule. Should cancellation occur less than 4 hours prior to the booked session, a $50 cancellation fee will apply. In the event of a cancelled session that can’t be rescheduled, we agree that the $200 retainer fee will be forfeited, but that the STUDIO may allow a claim towards other photography by the STUDIO within twelve (12) months of the date of this order.
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8. Where a session is booked interstate or with travel arrangements required, a separate Travel Contract will be provided. 9. Proofing is available in the form of a privately hosted web gallery. Printed proofs are not provided. Online proofing of images will be available within 21 days following the portrait session. If requested, a “Sneak Peek” will be provided in the form of at least 5 shots from the session, chosen by the photographer, and posted publicly on the Tanya Love Portrait blog and/or Facebook page, within 48 hours of the session concluding; free of charge. 10. We, the CLIENT, have received, read and understand the Studio’s price list, which has been confirmed for our session, on payment of the deposit/booking fee. Payment of any print order is due when the order is placed. Payment plans may be negotiated at the discretion of the STUDIO. Print orders will be available for delivery/collection within 6 weeks of payment being received cleared. 11. All prints, albums, fine art canvases, usb drives, dvds and accessories are to be inspected by the CLIENT at delivery and CLIENT signature is required stating they meet CLIENT approval. After this, all sales are final and non-returnable. 12. Regarding re-ordering photographs, we also understand that: (a) All orders including family and friends’ orders are to be placed within 30 days of viewing of the proofs, otherwise prices current at the time of ordering will apply. (b) All orders must be made via the Tanya Love Portrait Client Proofing gallery provided by the STUDIO. (c) All orders must be accompanied by full payment unless prior arrangement with the STUDIO had been made. (d) All orders shall remain the property of the Studio until full payment has been made. (g) All reasonable freight and postage which we request will be paid by us. 13. The Studio has no control over the environment in which the photographs are kept and that colour photographs, in common sensitised material and colour dyes, have limited life expectancy when exposed to strong and prolonged sunlight or fluorescent light sources. Photographs will retain their colour and brilliance much longer when displayed under better lighting conditions.
Client Copy â€“ Page 4 of 6
Copyright**: 14. We agree the Copyright in all photographs is owned by the STUDIO. We give permission to the STUDIO to use any image of our session for industry competitions and as required subsequent usage and for reasonable general promotional advertising for the STUDIO including, for portfolio, studio display, gallery display, website, and self-promotion. The usage for any other purpose is to be renegotiated between the parties and requires specific permission. 15. We understand that it is unlawful to COPY or SCAN any images without permission of the STUDIO. Even though the pictures may be of you or your child, and/or family, the photographer still owns the copyright to the image. In order to control the quality of the work produced, the STUDIO is the only one who can crop, modify, order any image produced at this photo session. 16. The CLIENT is not permitted to reproduce any images produced by the photographer for any purpose, except for those purchased as digital negatives and given on an original Tanya Love Portrait USB flash drive or via download from the Tanya Love Portrait client proofing galleries. Images provided as digital negatives may be printed, but may not be altered from their original form in any way. 17. The CLIENT agrees that for the purpose of online use/display, only the images baring the STUDIO watermark (as provided by the STUDIO) will be used. 18. Authorship credit in the name of the STUDIO, including copyright notice if specified by the STUDIO, shall accompany the photograph(s) when it is reproduced. ** By signing this portrait agreement you are agreeing that you have fully read, understood and accept the above copyright conditions.
19. Unless included in the package purchased and outlined herewith in, the Negatives/Digital files remain the property of the STUDIO and will be kept on file a period of five years. We recognise that materials & technology change constantly so we need to place our required order as soon as possible to obtain the optimum quality. We note that we may then negotiate with the Studio for release of the Negatives. THE STUDIO 1. As the photographs made by the STUDIO are manufactured with the finest materials currently available, the STUDIO unconditionally guarantees them. If in your opinion any photograph made by the STUDIO has lost its original colour, the STUDIO will replace the photograph for fifty per cent of the current selling price. The original photograph must be returned and the reprinting charge paid in advance. This warranty will be valid for as long as the STUDIO has its possession the original negative/s in a printable condition.
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2. The STUDIO shall carry out this assignment with due and professional diligence. Elements beyond the STUDIO’S control include faulty material, equipment failure, damaged and exposed film, loss of film/photos/negatives in transit between the STUDIO and professional laboratories employed by the STUDIO, loss or damage to film, negatives and proofs during processing and developing either by the STUDIO or professional laboratories employed by the STUDIO, industrial disputes, civil disturbances, or weather conditions which may inhibit or prevent the Studio completing in whole or in part this assignment. In this case the STUDIO shall not be liable for its complete performance of the assignment. It is agreed that the liability of the Studio shall be limited to be a refund of any money paid under this agreement which shall be in full & final satisfaction of any damage or loss suffered. I hereby accept the conditions outlined previously, including attached Appendix “A”, in relation to the Portrait Photography contract between Tanya Love Portrait (aka “STUDIO”) and Joe Blogs (aka “CLIENT”). Photographer_____________________________________
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Model Release I hereby consent that the photographs taken on 24 December 2014, and presented by this photographer may be used by Tanya Love Portrait, for the purpose of display, portfolio, advertising, website, blog or publication to promote the studio/her. I also agree that the images can be used without additional compensation to the undersigned, or to the person/s in the images. I am of full age and have the right to contract in my own name. I have read the foregoing and fully understand the contents thereof. This release shall be binding upon me and my heirs, legal representatives, and assigns. I have legal authority to grant these permissions and I accept all responsibilities for such. Name____________________________________________________________
Address:__________________________________________________________________________________________ Phone:___________________________________________________________________________________________ Signature:_______________________________________________Date:____________________________________ If under 18, a parent or legal guardianâ€™s signature is required: Name____________________________________________________________
Address:__________________________________________________________________________________________ Phone:___________________________________________________________________________________________ Signature:_______________________________________________Date:____________________________________ Subject to All Terms and Conditions Above.
Client Copy Page 1 of 2
Tanya Love Portrait Business Policies – Portrait Clients Date: Client: This document is intended to outline the business policies and procedures used by Tanya Love Portrait during our photographic sessions. Please note that by booking a session with us, you are agreeing to accept these policies. Please sign and return this document with your completed contract.
Copyright Information: All images copyrighted by photographer, Tanya Love trading as Tanya Love Portrait. It is illegal and unlawful to scan, copy, or reproduce Tanya Love Portrait’s work in any manner or medium and punishable by law. As an artist, Tanya Love Portrait wishes to have complete control over the final look of their client's images, and scanned images damage her reputation as a photographer by distorting and devaluing the image quality. Thank you for respecting Tanya Love’s work and livelihood by choosing not to reproduce her images. Print Orders: Print orders must be made and paid in full within 30 days of receiving the link to your online gallery. Your online gallery expires within thirty days. If you would like to extend the hosting of your gallery, there is a charge of $60 per month to do so. Exclusive Photographer: Tanya Love Portrait does not allow spectators at their sessions. ie. Only those being photographed are permitted at the session, unless otherwise requested. Additionally, cameras, camcorders, or recording devices, other than those used by Tanya Love Portrait are not permitted at the session. If, however, you wish to capture a snap on your phone to share on social media etc, please do ask. Before Your Session: Children should be dressed and ready to go for their session. This includes hair combing and having their faces clean. Additional styling/grooming may be necessary to achieve the desired theme/mood after the session commences and will be completed by the photographer/photographer’s assistant. Final Prints: Final canvas and print orders will be delivered approximately 2-3 weeks after your order is placed and payment received. Boxed collections and photobooks may take up to 4-6 weeks. Tanya Love Portrait will contact you by phone in order to set up a convenient time for your images to be delivered. Minimum Purchase: It is a requirement when booking your portraiture session that a minimum print order of aud$500 will be placed, within 30 days of your proofing gallery being made available.
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Tanya Love Portrait Business Policies â€“ Portrait Clients Portrait Care: Handle your portraits with extreme care. Damage incurred as a result of improper handling, framing or hanging is the responsibility of the client. Retainer Policy: A non-refundable deposit of $200.00 for your session is due within five days after booking your appointment. This guarantees the time and date allotted for you. Should payment not be received in this time frame, Tanya Love Portrait reserves the right to offer the date and time to another client. Your $200 session fee will then be credited back to you when your final print order is placed. Sales are Final: Due to the custom nature of each session, all sales and not returnable. Retouching: Any retouching beyond the basic retouching we automatically do (small facial scars, blemishes, eye circles) will be charged a fee of $50 per hour. This includes braces, removal of logos/words on shirts, etc. Re-Shoots: Re-shoots are at the discretion of the photographer; and are not given for regretful personal choices such as hair and clothing choices. Under the Weather: If children are ill, sessions can be rescheduled, allowing for the photographerâ€™s schedule. Providing the new date is arranged within 30 days of the original date, your $200 retainer will still be valid. Travel Fee: Fees for locations outside of a 30km radius of Brisbane will incur additional travel fees. Please enquire about these if needed. Payment Options: Tanya Love Portrait accepts cash, direct deposit and VISA, and MasterCard (via Paypal). Payment plans, for print products, are available upon request. Usage: Tanya Love Portrait reserves the right to use the negatives and/or reproductions for display, publication, or other purposes. Negatives and original files remain the property of Tanya Love. If for some reason you are not comfortable with your images being showcased online, please discuss this with Tanya prior to your session. I, the undersigned, have read, and understood the above policies.
Client Copy - Appendix A – page 1 of 1 Tanya Love Photography Custom Portraiture Menu and Inclusions - Package inclusions are marked with an “X”.
[ ] [ ]
Standard Shoot Fee-
Styled Shoot Fee-
USB Drive -
Signature Boxed Collection -
TLP Photobook -
Tanya Love Photography Square Triptych -
Canvas Wall Art Package -
The No Brainer Package -
2-3 hour custom portraiture session within 30kms of Brisbane CBD. Digital delivery of your collection of images in a private online proofing gallery (hosted for up to 30 days), and featuring your collection of 20-30 professionally edited images. $200 credit towards your print order
2-3 hour custom portraiture session within 30kms of Brisbane CBD. Styling/theming/props/accessories Digital delivery of your collection of images in a private online proofing gallery (hosted for up to 30 days), and featuring your collection of 20-30 professionally edited images. $200 credit towards your print order
All images from your collection offered to you on a beautifully presented USB stick, incorporating both high (printable) resolution and low (watermarked & optimised for web use) resolution files. Depending on your session expect between 20 and 30 images.
Custom embossed, museum quality image box containing 10 (7x10 inch) images selected by you, beautifully matted and mounted to Fine Art specifications. nb. All Boxed Collections come with a complimentary USB storage drive containing both high and low resolution files of each of the images selected.
Customised Fine Art photobook Choice of 12x12”square/14x10”horizontal Up to 20 pages 10 Cover colours Personal embossing Fine Art Tintoretto textured paper stock.
3 x 12x12 Inch Canvases
1 x Square Triptych &1 x “Bigger” Canvas – 20x30 inch. Our Canvas Wall Art Package comes with a complimentary disc containing both high and low resolution files of each of the images selected.
1 x “Bigger” 20x30 inch Canvas 1 x Square Triptych (3 x 12 inch Canvases) 1 x Signature Boxed Collection Plus FREE USB Drive -All images from your collection as both high and low resolution files.