Issuu on Google+

TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

TRC TABLELANDS REGIONAL COUNCIL

Ordinary Meeting Council Chambers, Atherton Date: Thursday 6 February 2014 Time: 9:00am

AGENDA THE ORDINARY MEETING OF THE TABLELANDS REGIONAL COUNCIL WILL BE HELD AT ATHERTON COUNCIL CHAMBERS, ON THURSDAY, 06 FEBRUARY 2014 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

IAN CHURCH CHIEF EXECUTIVE OFFICER

Page 1


TRC Tablelands Regional Council - Agenda

Page 2

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

PRESENTATIONS 1.00pm

Shona Hamond Boys - RADF Children's Art Club Project

ORDER OF BUSINESS MEMBERS IN ATTENDANCE ..........................................................................................................5 OFFICERS IN ATTENDANCE ..........................................................................................................5 APOLOGIES/LEAVE OF ABSENCE ................................................................................................5 BEREAVEMENTS/CONDOLENCES ................................................................................................5 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS...............................................................5 CONFIRMATION OF MINUTES ........................................................................................................5 BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS............................................5 RECEIPT OF INWARD CORRESPONDENCE .................................................................................5 RECEIPT OF OFFICERS' QUARTERLY REPORTS........................................................................5 CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS..........................5 COMMUNITY & REGIONAL PLANNING .........................................................................................7 Regional Planning ......................................................................................................................... 7 ITEM-1 V Romaior - Reconfiguring a Lot - Subdivision (1 into 2 Lots) - Lot 6 on SP101513, situated at 728 Channel Road, Walkamin - DA/13/0100..........................7 ITEM-2 Jason Clausen - Material Change of Use - Extractive Industry - Lot 2 on RP731952, situated at 229 Millaa Millaa - Malanda Road, Millaa Millaa DA/13/0139 ...............................................................................................................30 ITEM-3 RP & NR Kung - Negotiated Decision Notice - Reconfiguration of a Lot (1 Lot into 2 Lots) - Lot 2 MPH14299, situated at 27 Foster Road, Kalunga DA/13/0027 ...............................................................................................................57 ITEM-4 Extensions to Relevant Periods for Development Approval......................................83 ITEM-5 Development of an Agricultural Buffering Policy for Tablelands Regional Council ......................................................................................................................95 ITEM-6 Zones - Webster Street and Larfield Close, Atherton CONFIDENTIAL .................120 ITEM-7 Noise Monitoring - Windy Hill Wind Farm - CONFIDENTIAL..................................121 Administration............................................................................................................................ 123 ITEM-8 Quarterly Report October, November and December 2013 - General Manager Planning and Development .....................................................................................123 CHIEF EXECUTIVE OFFICER ......................................................................................................161 Internal Audit ............................................................................................................................. 161 ITEM-9 Minutes of Audit Committee meeting held on 13 December 2013..........................161 Administration............................................................................................................................ 169 ITEM-10 Quarterly Report - Period ended 31 December 2013 - Chief Executive Officer .....................................................................................................................169

Page 3


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ITEM-11 Noted Correspondence - 6 February 2014.....................................................197 ORGANISATIONAL SERVICES ...................................................................................................213 Organisational Development ..................................................................................................... 213 ITEM-12 Adoption of 2013/2014 revised Operational Plan ...........................................213 Disaster Management ............................................................................................................... 275 ITEM-13 Changes to the Disaster Relief & Recovery Arrangements............................275 Administration............................................................................................................................ 289 ITEM-14 Corporate & Community Services Quarterly Report October/November/December 2013 .......................................................................289 INFRASTRUCTURE SERVICES...................................................................................................349 Construction & Maintenance ..................................................................................................... 349 ITEM-15 Amendment to Capital Works Program - Gunnawarra Road Mt Garnet.........349 ITEM-16 Construction and Maintenance - Infrastructure Services - Quarterly Report - October/November/December 2013 .....................................................................352 Water & Waste .......................................................................................................................... 361 ITEM-17 Water and Waste Water - Infrastructure Services - Quarterly Report October/November/December 2013 .......................................................................361 Infrastructure Support Services ................................................................................................. 366 ITEM-18 2013/14 Gravel Resheeting Program .............................................................366 ITEM-19 Royalties for Regions - Round 3.....................................................................372 ITEM-20 NDRRA tenders - Tender Assessment Criteria ..............................................379 ITEM-21 NDRRA Complimentary Works - Mabel Street Atherton and Maple Street Yungaburra .............................................................................................................382 ITEM-22 Project Delivery Group - Infrastructure and Maintenance Services Quarterly Report October/November/December 2013...........................................387 ITEM-23 Bridge Load Limits - Signage CONFIDENTIAL .............................................397

Page 4


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

MEMBERS IN ATTENDANCE OFFICERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS RECEIPT OF INWARD CORRESPONDENCE RECEIPT OF OFFICERS' QUARTERLY REPORTS CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS

Page 5


TRC Tablelands Regional Council - Agenda

Page 6

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

COMMUNITY & REGIONAL PLANNING REGIONAL PLANNING ITEM-1

V ROMAIOR - RECONFIGURING A LOT - SUBDIVISION (1 INTO 2 LOTS) - LOT 6 ON SP101513, SITUATED AT 728 CHANNEL ROAD, WALKAMIN - DA/13/0100

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHORE: Dan O'Connor, Planning Officer DEPARTMENT:

Planning and Development APPLICATION DETAILS

APPLICANT

APPLICATION V. Ramaior

ADDRESS

DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

12 July 2013 Development Permit

FILE NO LODGED BY PLANNING SCHEME PLANNING AREA LEVEL OF ASSESSMENT SUBMISSIONS

AREA DA/13/0100 75.69 hectares OWNER Twine Surveys Pty Ltd V. Romaior Atherton Shire Planning Scheme 2002 (amended December 2004)

ATTACHMENTS:

RPD

PREMISES 728 Channel Road, Walkamin Lot 6 on SP101513

Reconfiguring a Lot - Subdivision (1 into 2 Lots)

Rural (Where GQAL) Impact Assessment Nil

1. 2.

applicant's further information & proposal plan IPA10-34 Request to Cancel Approval

EXECUTIVE SUMMARY Council is in receipt of a development application described in the above application details. The application is impact assessable and no properly made submissions were received in response to public notification of the application.

Page 7


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

A development permit for subdivision (1 into 2 Lots) is sought to create the proposed Lots 61 and 62, having areas of 40 hectares and 35.7 hectares respectively. Proposed Lot 62 contains an existing meat poultry farm operation (76,500 bird capacity). Since Council's last consideration of this application an additional development approval (IPA 10-34) to expand to 176,500 birds has been cancelled at the request of the landowner. The application and supporting material has been assessed against the relevant statutory planning instruments including the Regional Plan, State Planning Policies, and the Atherton Shire Planning Scheme (including Codes, DEO's and Policies) and is in conflict with the provisions of both the FNQ Regional Plan and the Atherton Shire Planning Scheme in relation to fragmentation of agricultural land and the separation of conflicting land uses. The key issues for the assessment relate to the fragmentation of GQAL, as the proposed Lot 62 falls short of the minimum lot size for the Rural (Where GQAL) Planning Area, and separation distances from the existing poultry farming operations on proposed Lot 62. As part of Council's formal information request a suitably prepared odour and dust assessment was requested to demonstrate that the proposed separation distances were acceptable. The Applicant did not provide the requested information. It is therefore recommended that the application be refused.

OFFICER'S RECOMMENDATION 1.

It is recommended that, in relation to the following development application:

APPLICANT DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

APPLICATION V Ramaior

ADDRESS

12 July 2013 Development Permit

RPD

PREMISES 728 Channel Road, Walkamin Lot 6 on SP101513

Reconfiguring a Lot - Subdivision (1 into 2 Lots)

and in accordance with the Sustainable Planning Act 2009, as amended, the applicant be notified that the application for a development permit for the development specified in (A) is: Refused by Council for reasons set out in (B). (A)

REFUSED DEVELOPMENT:

Development Permit for Reconfiguring a Lot - Subdivision (1 into 2 Lots)

(B)

ASSESSMENT MANAGER’S REASONS FOR REFUSAL: That Council considers that: (a)

The proposed development conflicts with Desired Regional Outcome Land Use Policies 2.4.2, 2.6.1, 2.6.2, 2.6.3 and 5.4.2 of the Far North Queensland Regional Plan 2009-2031;

(b)

The proposed development conflicts with the Atherton Shire Planning Scheme, Part B: Desired Environmental Outcome 3.1 (i) and (ii) and Desired Environmental Outcome 3.2 (i), (iii) and (v); Page 8


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

(c)

The proposed development conflicts with the Atherton Shire Planning Scheme, Part C, Section 2.16 - General Impact Assessment Criteria items (a), (b) and (c);

(d)

The proposed development conflicts with Atherton Shire Planning Scheme, Part C, Section 4.16 - Reconfiguration of a Lot Code, Performance Criteria P1.1, P1.9, P1.12, P1.13 & P1.14 of Element (iv) - Lot Layout; and

(e)

That there are not sufficient grounds to justify approval, despite the identified conflicts.

THE SITE The subject site is situated approximately 3.5 kilometres west of Walkamin township. The site has a total area of 75.69 hectares and is zoned Rural (Where GQAL) under the Atherton Shire Planning Scheme. The site has approximately 800 metres of frontage to Channel Road, approximately 620 metres of frontage to Hansen Road, and approximately 160 metres of frontage to an unconstructed road reserve. Channel Road and Hansen Road are both constructed to a bitumen sealed standard for their full frontages to the site. Access to the site is currently gained via Channel Road only. The site is presently used for intensive animal husbandry (meat poultry farm) as well as cropping and horticultural purposes. Three large poultry growing sheds are situated within the south east corner of the site. Other site improvements include two farm dwellings and a number of ancillary farm sheds that are not used for housing birds. The existing poultry farm operations have a growing capacity of approximately 76,500 birds, and a further IPA10-34 approval for two additional growing sheds has recently been cancelled by Council at the request of the landowner. The ventilation fans for the existing poultry sheds extract air towards the west with some vegetation screening in place for two of the sheds. The site is predominately cleared of any significant vegetation although a patch of sparse vegetation is located towards the north-eastern corner of the site. The topography of the site can be described as undulating albeit gradually sloping towards the north-east and not displaying slopes of 15% or greater. Maud Creek bounds the site to the north-east. All surrounding properties are situated within the Rural (Where GQAL) Planning Area and are predominately used for cropping or grazing purposes.

Page 9


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

Page 10


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

PREVIOUS APPLICATIONS & APPROVALS On 10 November 2005, Council granted an approval over the site for a Material Change of Use for "Intensive Animal Husbandry" (Poultry Farm) and an Environmentally Relevant Activity No. 4 (Poultry Farming Activities from 1,000 to 200,000 birds) (IPA05-86). The approval permitted the construction of a third poultry shed capable of accommodating a further 25,500 birds, bringing the total approved number of birds to 76,500. At the time of obtaining the approval, the two existing poultry sheds were each capable of housing 25,500. The existing sheds were constructed prior to the requirement for town planning approval and have existing nonconforming use rights. Note that although the activity has an ERA threshold of 200,000 birds, the Material Change of Use approval is what sets the number of birds actually permitted within that threshold. On 2 September 2010, Council's Chief Executive Officer approved under delegated authority a Material Change of Use for a further two (2) additional poultry sheds (IPA10-34). The additional sheds would each have a capacity of 50,000 birds bringing the total number of birds permitted to 176,500. The expansion application included a new application for ERA No. 4, although the ERA threshold of <200,000 birds is the same. That approval has not been acted upon.

CANCELLATIONS OF APPROVAL On 24 January 2014, the landowner lodged a written request with Council for cancellation of the previously mentioned IPA10-34 approval. Under s379 of the Sustainable Planning Act, the registered owner of land which is the subject of a development approval, can request (in writing) that Council cancel that approval, provided: - the development approval has not started Comment: The written request satisfies this requirement. - written consent to the cancellation has been given by any person holding a written arrangement/contract with owner for sale of the land Comment: The written request does not indicate that any such arrangement/contract exists. - written consent has been given to the cancellation by the holder of any public utility easement over the land Comment: Sunwater has indicated that this provision does not apply because that organisation is not a public utility provider (as defined by Section 81A of the Land Title Act). The request was assessed as complying with those requirements. S381 requires that (subject to the above s380 provisions being met) Council must cancel the approval, and that cancellation has been carried out and completed under delegated authority. It has also been argued that this cancellation is further justification for approval. Officers note that the approval cancellation has been undertaken at the request of the applicant prior to Council deciding of the application, and therefore does not form part of the application. However, assessment of the application also involves consideration of any existing approvals for the land, and the cancellation can therefore be included in Council's decision process. While the cancellation removes some risk associated with potential future odour/dust impacts on adjoining lands from expansion of the poultry operation, approval of the application would also create additional risk. The extent, nature and comparison of those two risk profiles will remain unclear without site-specific plume modelling. Page 11


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

DESCRIPTION OF PROPOSED DEVELOPMENT The development application seeks a Development Permit for Reconfiguring a Lot - Subdivision (1 into 2 Lots) in accordance with the plans shown in Attachment 1. Details of the proposed lots are as follows: Proposed Lot # 61

Area 40ha

62

35.6ha

Frontage Channel Rd - 343.4m; Hansen Rd - 453.9m; Unconstructed road 180m. Channel Rd - 470.3m; Hansen Rd - 165.2m.

Improvements Nil

Poultry sheds (x3), ancillary farm sheds, dwellings (x2).

The proposal plan in Attachment 1 shows a Building Envelope Plan in the southwest corner of proposed Lot 61 that has a minimum setback of 500m to the existing poultry sheds.

REGIONAL PLAN DESIGNATION The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3 â&#x20AC;&#x2DC;Areas of Ecological Significanceâ&#x20AC;&#x2122; also identifies the site as containing areas of High and General Ecological Significance.

PLANNING SCHEME DESIGNATIONS Structure Plan designation:

Rural Area

Planning Area:

Rural Planning Area

RELEVENT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:(a)

Far North Queensland Regional Plan 2009-2031

Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as conflicting with the following Desired Regional Outcome Land Use Policies of the Regional Plan:

Page 12


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

DRO 2.4 Primary Production & Fisheries Land Use Policy 2.4.2

Complies

Comments

×

Does not comply. As discussed in the "Planning Discussion" section of this report, there exists a significant risk that the prevailing south-easterlies would disperse odour/dust plumes over any new building envelope on the proposed Lot 61. This point is reinforced by the fact that other poultry farm developments on the Tablelands have been subject to complaints from residents located approximately 2km away.

Appropriate buffer distances between incompatible uses and agricultural operations on good quality agricultural land are provided through sensitive land use planning in accordance with State Planning Policy 1/92.

DRO 2.6 Rural Subdivision Land Use Policy

Complies

Comments Does not comply. The proposed reconfiguration would result in the further fragmentation of GQAL as the proposed Lot 62 has an area of 35.6 ha falling short of the minimum lot size (40 ha) set by the Atherton Shire Planning Scheme's Reconfiguration of a Lot Code for an economically viable holding. Does not comply. The proposed reconfiguration seeks to create an additional title and would not improve agricultural efficiency, facilitate conservation outcomes or resolve boundary issues.

2.6.1

Further fragmentation of agricultural land in the regional landscape and rural production area is avoided to maintain economically viable farm lot sizes.

×

2.6.2

Boundary realignments are only permitted in the regional landscape and rural production area where it can be demonstrated that a realignment of the property would: (i) improve agricultural efficiency (ii) facilitate agricultural activity or conservation outcomes or (iii) resolve boundary issues where:  a house or structure is built over the boundary line of two lots  a lot has been intersected by the compulsory installation of infrastructure such as a road or electricity line. Boundary realignments should allow for enough space within the newly created lots to accommodate buffers from adjoining land uses to mitigate adverse impacts and should not prevent existing industries from expanding or new agricultural enterprises from being established.

×

2.6.3

Does not comply. The proposed reconfiguration seeks to create an additional title and would prevent the existing poultry farming operations from expanding.

×

DRO 5.4 Primary Industries Land Use Policy 5.4.2

(b) (i)

Threats to primary production from incompatible development are identified and managed through land use planning and where appropriate, by developer established buffers.

Complies

×

Comments As above.

State Planning Policies The following State Planning Policies have been appropriately reflected in the Planning Scheme. 

State Planning Policy 1/92 – Development and Conservation of Agricultural Land (Lapsed 18 December 2012).

(ii) On 2 December 2013, the Queensland Government introduced the single State Planning Policy and repealed all other State Planning Policies. The following State Planning Polices Page 13


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

were in effect at the time that the application was lodged and are not reflected in the planning scheme. They are applicable to assessment of this application:

SPP

State Planning Policies Complies

SPP1/12

Protection of Qld’s Strategic Cropping Land

N/A

Temp SPP2/12

Planning for Prosperity

N/A

Page 14

Comments

This SPP came into effect 30 January 2012 for the protection of SCL which is a finite resource that must be conserved and managed. The SPP generally aims to protect SCL from developments that lead to permanent impacts or diminished productivity. The subject site is identified by SCL mapping as "Potential SCL" however assessment against the SPP is not triggered in this instance as neither of the proposed lots would be less than 15ha. This SPP came into effect on 24 August 2012 and is therefore applicable to the subject application given that it was lodged after the SPP was introduced. The SPP aims to facilitate economic growth in Qld by promoting agriculture, tourism, the State’s mineral & extractive resource industries and construction activities. The purpose of this policy is to achieve a balance between the competing or conflicting outcomes of the development by giving weight to: a) agricultural uses in areas zoned for agricultural uses; b) urban uses in areas zoned for urban uses; c) tourist development which can be shown to be complementary to an area’s environmental, scenic and cultural values; and d) mineral & extractive resources development which can be shown to be complementary to an area’s primary intended land use. This policy is only relevant to State referral agencies involved in the assessment and not Council as the assessment manager. In this instance, the application did not trigger referral to any State agencies.


TRC Tablelands Regional Council - Agenda

(c)

Thursday 06 February 2014

Atherton Shire Planning Scheme 2002 (amended December 2004)

Relevant Desired Environmental Outcomes

Complies

DEO 1 – Economic Development A strong, diverse and sustainable economy is achieved through: (i)

(ii)

(iii) (iv)

(v)

(vi)

(vii)

×

efficient and sustainable rural production in agriculture, horticulture, forestry, grazing, dairying and aquaculture; the conservation and sustainable use of Good Quality Agricultural Land, consistent with State Planning Policy 1/92; the growth of rural industries that support and add value to the primary products of the Shire; a hierarchy of business centres in which the Atherton Business District assumes an enhanced role as the regional centre for the Atherton Tablelands region; Atherton functioning as the regional centre for the Atherton Tablelands by providing a wide range of high order commercial, industrial, educational, professional and social facilities and services; diversified enterprises in commerce and industry, such as nature and recreation-based tourism, offering an increased range of employment prospects, particularly for the Shire’s youth; and the prudent use of extractive resources.

Complies

DEO 2 – Settlement Pattern An orderly, cohesive and legible pattern of development is established that: (i) (ii)

(iii) (iv) (v) (vi) (vii) (viii)

×

is consistent with the FNQ Regional Plan; promotes and facilitates growth in urban areas to achieve an efficient use of land and infrastructure whilst maintaining a high standard of amenity; minimises the loss and prevents the fragmentation of Good Quality Agricultural Land; accommodates rural residential living in preferred locations; results in development being sympathetic to the physical, landscape and social settings; recognises the function of the town of Atherton as the regional centre of the Atherton Tablelands; reinforces the hierarchy of business centres in the Shire; and provides opportunities for industry to expand in appropriate locations to broaden the Shire’s economic base.

Comments Does not comply. The proposed reconfiguration would result in the further fragmentation of GQAL, is not sympathetic to the physical setting and would pose a risk to the viability of ongoing poultry farming operations at the site. Refer to the "Planning Discussion" section of this report for further explanation.

Comments Does not comply. The proposed reconfiguration would result in the further fragmentation of GQAL, is not sympathetic to the physical setting and would pose a risk to the viability of ongoing poultry farming operations at the site. Refer to the "Planning Discussion" section of this report for further explanation.

Relevant Development Codes The following Development Codes are considered to be applicable to the assessment of the application: Part C Part C

2.16 4.16

General Impact Assessment Criteria Reconfiguring a Lot Code

The application included a planning report and assessment against the planning scheme. An officer assessment has found that the application satisfies the relevant acceptable solutions (or Page 15


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below, provided reasonable and relevant conditions are attached to any approval.

Relevant Codes General Impact Assessment Criteria

Reconfiguring a Lot Code

Comments The application conflicts with General Impact Assessment Criteria (a) and (b). Refer to discussion below.

The application complies with the applicable performance criteria apart from the following:  P1.1, P1.12 & P1.13 - The proposed Lot 62 falls short of the minimum lot size for the Rural (Where GQAL) Planning Area and would result in the further fragmentation of GQAL below viable lot sizes;  P1.14 - The applicant has not satisfactorily demonstrated that the proposed reconfiguration would not facilitate appropriate separation between incompatible uses. Refer to Refer to discussion below.

2.16 General Impact Assessment Criteria

This section of the Planning Scheme is applicable to Impact Assessable development applications, to the extent relevant. The proposal conflicts with items (a) and (b) of section 2.16, which read (underlining added): (a) the nature of the proposal and the suitability of the site, having regard to:     

the size, physical characteristics and location of the site; the nature of any existing or approved use on the site or on nearby site; the flood liability of the site; the extent to which existing native vegetation will be retained; where the site subject of the development proposal includes or is adjacent to known populations of rare and threatened flora and fauna species, the extent of potential impacts, whether critical habitat will be retained and whether there will be appropriate buffering of the habitat where the development site includes or is adjacent to a watercourse, the retention of existing vegetation, the provision for regeneration of cleared or degraded vegetation and for control of weed species, and the provision of an appropriate buffer distance between the watercourse and the proposed development (this buffer should be of sufficient width to enable the establishment or continuation of a sustainable habitat corridor, and where appropriate, for recreational use of riparian lands. The width of the buffer may vary according to site specific considerations, including the local topography, the ecological values of the watercourse and the nature of the development).

(b) whether the proposed development will:  meet demonstrable existing or future community needs;

Page 16


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

 create an impact and incorporate any measures intended to mitigate its impact, having regard to for: - cultural heritage values of the site or of nearby land; - the style, scale and layout of proposed structures; - likely generation of traffic, noise, lighting, dust or odour; - the landscape or streetscape character of the locality.  be provided with a sufficient standard of physical infrastructure (whether infrastructure is available or planned to be available at the appropriate time);  incorporate adequate provision for pedestrian, cyclist and person with disability movements, comfort and security;  incorporate satisfactory servicing, access, circulation and parking arrangements for private, public transport and emergency vehicles;  be provided with a sufficient standard of community infrastructure (whether infrastructure is available or planned to be available at the appropriate time) to meet the demand. (c) The level of compliance with any applicable Development Code relevant to the proposed development. Officer's Comment: The Applicant has not provided any information demonstrating that the physical characteristics of the site make it suitable for the proposed reconfiguration despite the impacts associated with the existing and approved poultry farming activities. The report prepared by Landline Consulting and submitted by the Applicant in response to Council's Information Request is not based on either of the accepted methodologies for odour and dust assessment. Refer to the "Planning Discussion" section of the report for further explanation of this issue. Additionally, as discussed below, the proposed development displays conflicts with Performance Criteria P1.1, P1.12, P1.13 and P1.14 of the Reconfiguration of a Lot Code. 4.16 Reconfiguration of a Lot Code

The proposal conflicts with Performance Criteria P1.1, P1.12, P1.13 and P1.14 of the Reconfiguration of a Lot Code. Performance Criteria P1.1 of this code reads: Lot size and dimensions are compatible with the physical characteristics of a site and the projected user requirements having regard to the agricultural quality of the land, availability of vehicular access, scenic and cultural values, slope, stability and flooding potential. Performance Criteria P1.12 of this code reads: The reconfiguration adequately provides for the conservation and protection of GQAL. Where the reconfiguration will result in the loss from production or the fragmentation of GQAL, Council will assess whether an over-riding, long term community benefit will accrue before supporting the application and will also have regard to State Planning Policy 1/92 – Development and the Conservation of Agricultural Land. Performance Criteria P1.13 of this code reads: The reconfiguration achieves the restructuring and amalgamation of GQAL into viable holdings. That existing farm units and small holdings are not of a viable size for agriculture alone does not justify their further reconfiguration.

Page 17


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Performance Criteria P1.14 of this code reads: The reconfiguration involves only a rearrangement of boundaries and does not result in the loss or the fragmentation of GQAL and/or does not have the potential to adversely impact on existing agricultural uses in the locality and, where necessary, an appropriate separation buffer can be achieved between incompatible land use. Officer's Comment: Table 4.16.3 of the Reconfiguration of a Lot Code identifies the minimum lot size in the Rural (Where GQAL) Planning Area as 40 ha and the proposed Lot 62 falls short of this requirement being 35.6 ha. The Applicant has not provided any information demonstrating that the physical characteristics of the site make it suitable for the proposed reconfiguration despite the impacts associated with the existing poultry farming activities. There is no over-riding long term community benefit to be had by approving the proposed reconfiguration. As discussed in the "Planning Discussion" section of this report, in accordance with the accepted "S-Factor Formula" for odour and dust assessment, a minimum buffer distance of approximately 500m from the existing poultry sheds would be required to any future dwelling on Lot 61, however, there would still be a likelihood of adverse impacts occurring. While building envelope is not directly downwind of the sheds, there is a very real risk that odour/dust plumes could lead to complaints from future residents, thereby undermining the viability of the existing poultry farming operations. This point is reinforced by the fact that other poultry farm developments on the Tablelands have been subject to complaints from residents located approximately 2km away. (e)

Planning Scheme Policies/Infrastructure Charges Plan

The following planning scheme policies are relevant to the application: No. 1 – Road Construction Standards and Operational Works Development Standards If approved, this policy can be complied with by ensuring that a condition of approval requires works to be carried out in accordance with the FNQROC Development Manual. No. 2 – Roadworks External to a Site – Contributions Roadworks external charges are levied on developments that place additional traffic loadings on the Principal Road Access having considered the impact of the proposed development in the broader context of the Total Access Network servicing the subject land and where the Principal Road Access is under Council control. If approved, roadworks external charges could be levied on the development in accordance with this policy. DRAFT TRC PLANNING SCHEME Although extraneous to the assessment until such time as Council adopts the new TRC Planning Scheme, details of how the proposal would be assessed under the draft scheme are provided for the discussion purposes. Under the draft scheme the site is included in the Rural Zone (GQAL Precinct) where the minimum lots size would be 60 ha (=/<40 ha lots proposed). If the application were lodged under the draft scheme it would be code assessable against the Rural Zone Code and the Reconfiguration of a Lot Code (among others). The Overall Outcomes for the Rural Zone Code include the following statements of relevance:

Page 18


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

(h) The viability of both existing and future rural uses and activities is protected from the intrusion of incompatible uses; and (j)

Adverse impacts of development both on-site and from adjoining areas are avoided and any impacts are minimised through location, design, operation and management.

A cursory review of the draft scheme indicates that if the application were lodged under the draft scheme, the outcome of the assessment would be largely the same resulting in a recommendation for refusal. REFERRALS Concurrence This application did not trigger referral to any Concurrence Agencies. Advice This application did not trigger referral to any Advice Agencies. Third Party Advice The application was referred to Sunwater Ltd for third party advice given that the site is burdened by an easement that hosts a Sunwater pipeline (Emt A on RP719462). A Sunwater representative contacted Council's Planning Officer by phone on 16 September 2013 to advise that they have no objection to the proposed reconfiguration. Internal Consultation  

Council's Senior Planner (North); Environmental Health Officer (South).

PUBLIC NOTIFICATION The development proposal was placed on public notification from 24 September 2013 to 18 October 2013. The applicant submitted the notice of compliance on 22 October 2013 advising that the public notification requirements were carried out in accordance with the requirements of the Act. No submissions were received. PLANNING DISCUSSION On 26 July 2013, Council issued the applicant with an information request, requesting information as per the following:  

Potential impacts upon the residential amenity of the proposed Lot 61 with regards to odour, dust and noise from the existing and approved poultry farming activities on the proposed Lot 62; An evaluation of the results of an odour and dust assessment based on worst case scenarios (i.e. a combination of upset conditions and unfavourable meteorological conditions) taking into consideration the topography of the area and site specific meteorological data that may reasonably occur across all seasons. Those evaluations should consider a subdivisional design that ensures no detriment to human health and Page 19


TRC Tablelands Regional Council - Agenda

 

  

Thursday 06 February 2014

wellbeing as described in the Environmental Protection Policy (Air) 2008. It should also address any odour impacts associated with effluent irrigation, chemical/waste storage and dead bird management; Potential noise impacts on the proposed Lot 61 from poultry farming activities, including those associated with vehicle movements, ventilation fans and late night operations; Recommend and justify appropriate buffer distances and measures that would be employed within the proposed Lot 62 to reduce the impact of odour, dust and noise emissions to acceptable levels. Should these measures involve structural works, then plans must be provided indicating the proposed works; All results, methodology, calculations and recommendations are to be detailed in a report prepared by a suitably qualified professional to a standard that is to the satisfaction of the Council's Manager Regulatory Services; The requested information and analysis should take any existing planning approvals for expansion of the existing poultry farm into consideration; and Please provide a building envelope plan showing the proposed location for a future dwelling on proposed Lot 61. This plan should take the results of the requested assessments into consideration.

The Queensland Guidelines for Meat Chicken Farms recommends two (2) methodologies for assessing the adequacy of separation distances between meat chicken farms and sensitive land uses (e.g. residential uses). These are the S-Factor Formula and Plume (odour) Dispersion Modelling. The report prepared by Landline Consulting and submitted by the Applicant in response to Council's Information Request is not based on either of the accepted methodologies and essentially argues that there have been no recent complaints from neighbours in relation to the existing poultry farming activities and therefore approval is justified. Council officers do not accept the response as suitably demonstrating the adequacy of the proposed separation distances and have conducted their own assessment. In the absence of any applicant-provided Plume (odour) Dispersion Modelling, Council officers have used the S-Factor Formula to assess the adequacy of separation distances. The following is a general overview of the S-Factor methodology: S-Factor Formula The S-Factor Formula was originally devised in Queensland for use in the feedlot industry. Due to its success, the State Government has developed a similar S-Factor Formula specifically for use in the meat chicken industry. The S-Factor Formula allows for the rapid and simple assessment of separation distances for meat chicken farms with up to 300,000 birds, above which other assessment methods should be adopted. The formula reads as follows: Separation distance (D) = N 0.63 X S1 X S2 X S3 Where… N = Maximum number of birds on the farm at one time divided by 1,000 0.63 = Fixed meat chicken farming exponent value S1 = Value attributed to land use S2 = Value attributed to surface roughness S3 = Terrain weighting Page 20


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Examples based on Romaior farm: For a meat chicken farm in the rural zone (S1 = 30), surrounded by short grass/limited ground cover (S2 = 1) or level wooded country (S2 = 0.85) and on flat terrain (S3 = 1), the separation distances would be as follows: (a)

Existing 76,500 bird farm: 76,500 birds (N = 76.5) 392 metres = 76.50.63 x 30 x 0.85 x 1 Due to the variability of the surface roughness value (S2), the calculated distance could potentially be as much as 461 metres depending on which value is chosen.

On the basis of the above calculations, an approximate minimum 500m separation distance would need to be maintained between the existing 76,500 bird farm and any new dwelling on proposed Lot 61, however, there would remain a likelihood of adverse impacts occurring. While the building envelope is not directly downwind of the sheds, there is a risk that odour/dust plumes could lead to complaints from future residents, thereby undermining the viability of the existing poultry farming operations. This point is reinforced by the fact that other poultry farm developments on the Tablelands have been subject to complaints from residents located approximately 2km away. Applicant Submissions In Attachment 2, the applicant argues that the reconfiguration does not further fragment GQAL because the undersize Lot 62 contains an existing viable rural landuse (the poultry sheds). The applicant has not provided any economic information to demonstrate that proposed Lot 62 is an efficient and economically sustainable use of that land. Logic suggests that removal of the existing orchard income stream would make Lot 62 less economically viable than the current situation. As highlighted later in this report, construction of a dwelling on Lot 61 could lead to dust and odour impacts and complaints from those residents, with potential resulting threats and uncertainties to the viability of the existing poultry operation. The applicant also notes that Council recently approved a subdivision with similar lots sizes in the same area. This is in reference to DA/13/0031 - a one into three lot subdivision for Watkins at Hansen Road, Walkamin that was approved by Council at its meeting of 1 August 2013 (see proposal plan below).

Page 21


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

This subdivision could have been approved as three lots that satisfied the minimum 40 ha lot size, however, there were site-specific extenuating circumstances. The land on the western side of O'Connell Road is severed by a Sunwater parcel containing an irrigation channel and if Lot 101 had been required to be 40 ha, it would have resulted in a more unsatisfactory planning outcome with a 5 ha severance on the southern side of the channel. The average size of the three resulting parcels is 80 ha (more than double that for the subject application). Officers do not consider the applicant's representations on the Watkins subdivision to be valid justification for approval of this application. Conclusion It is considered that the application conflicts with the relevant provisions of the Atherton Shire Planning Scheme (2002) and the FNQ Regional Plan 2009-2031. The proposed reconfiguration will result in a lot below the minimum lot size, is not sympathetic to the physical setting, would result in the creation of a lot potentially impacted by poultry farm impacts and would pose a risk to the viability of ongoing poultry farming operations at the site. There is no overriding public benefit to be had by approving the proposed subdivision and there are not sufficient grounds to justify approval despite the evident conflicts. As such, it is recommended that the application be refused. Date Prepared:

29 January 2014

Page 22


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1 PROPOSAL PLAN (ECMVS# 3498057)

Page 23


TRC Tablelands Regional Council - Agenda

Page 24

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 25

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 26

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 27

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 28

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2

Page 29


TRC Tablelands Regional Council - Agenda

ITEM-2

Thursday 06 February 2014

JASON CLAUSEN - MATERIAL CHANGE OF USE EXTRACTIVE INDUSTRY - LOT 2 ON RP731952, SITUATED AT 229 MILLAA MILLAA - MALANDA ROAD, MILLAA MILLAA - DA/13/0139

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Peter Pattison, Senior Planner

DEPARTMENT:

Planning and Development APPLICATION DETAILS

APPLICANT

APPLICATION Jason Clausen

ADDRESS

DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

03/09/2013 Development Permit

FILE NO LODGED BY PLANNING SCHEME ZONE:

AREA DA/13/0139 41.27 ha OWNER Jason Clausen Jason Clausen Eacham Shire Planning Scheme 2006 (as amended V2 2010)

LEVEL OF ASSESSMENT SUBMISSIONS

Impact Assessable

ATTACHMENTS:

RPD

PREMISES 229 Millaa MillaaMalanda Rd, Millaa Millaa Lot 2 on RP 731952

Material Change of Use – Extractive Industry (<5,000 tonnes per annum)

Rural Zone

One (1)

1. 2. 3.

Proposal Plans - DWS# 3413821 & 3420431 Department of State Development Infrastructure Planning (for DTMR) concurrence agency response dated 7 November 2013 Submitter letter

Page 30


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

EXECUTIVE SUMMARY Acting on previous complaints about unapproved quarrying, officers have established that material is being extracted from the subject site on an ad-hoc basis, and with no approved development permit. The landowner was issued a Show Cause Notice and advised of the requirement for an approved extractive industry development permit. The applicant subsequently lodged the application on 3 September 2013. The application is impact assessable and one properly made submission was received in response to public notification of the application. It has been assessed against the relevant statutory planning instruments, including the Regional Plan and the Planning Scheme and does not conflict with any relevant planning instrument. The key issues of the proposed development are limitations to the extent of the operation, adequate measures for quarry management, and control of any environmental impacts. It is recommended that the application be approved in full with conditions.

OFFICER'S RECOMMENDATION 1.

It is recommended that, in relation to the following development application:

APPLICANT

DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

APPLICATION Jason Clausen

ADDRESS

03/09/2013 Development Permit

RPD

PREMISES 229 Millaa MillaaMalanda Rd, Millaa Millaa Lot 2 on RP 731952

Material Change of Use â&#x20AC;&#x201C; Extractive Industry (<5,000 tonnes of material per annum)

and in accordance with the Sustainable Planning Act 2009, as amended, the applicant be notified that the application for a development permit for the development specified in (A) is: Approved by Council in accordance with the approved plans/documents listed in (B), subject to assessment manager conditions in (C), assessment managerâ&#x20AC;&#x2122;s advice in (D), concurrence agency conditions in (E), relevant period in (F), further permits in (G), and further approvals from Council listed in (H); (A)

APPROVED DEVELOPMENT: Development Permit for a Material Change of Use Extractive Industry (quarry, less than 5 000 tonnes of material per annum)

And

Page 31


TRC Tablelands Regional Council - Agenda

(B)

APPROVED PLANS: Plan/Document Number

Plan/Document Title

Prepared by

-

Proposal Plan for Extractive Industry (Quarry) on Lot 2 on RP731952 – J Clausen (Sheet 1) Proposal Plan for Extractive Industry (Quarry) on Lot 2 on RP731952 – J Clausen (Sheet 2)

-

05/08/2013

-

10/09/2013

-

(C)

Thursday 06 February 2014

Dated

ASSESSMENT MANAGER’S CONDITIONS (COUNCIL) (a) Development assessable against the Planning Scheme

1.

Development must be carried out substantially in accordance with the approved plans and the facts and circumstances of the use as submitted with the application, subject to any alterations: found necessary by Council’s delegated officer at the time of examination of the engineering plans or during construction of the development because of particular engineering requirements; and to ensure compliance with the following conditions of approval.

2.

Timing of Effect

3.

2.1

The conditions of the development permit must be complied with to the satisfaction of Council’s delegated officer prior to the commencement of the use except where specified otherwise in these conditions of approval.

2.2

Prior to the commencement of use, the applicant must notify Council that all the conditions of the development permit have been complied with, except where specified otherwise in these conditions of approval.

2.3

Prior to the commencement of use, the applicant must provide a letter from the Department of Transport and Main Roads confirming that the department is satisfied their conditions are complied with and/or that the department has no objections to the commencement of the use.

General All works and excavation must be designed, constructed and carried out in accordance with these conditions of approval and to the satisfaction of Council’s delegated officer.

4.

Operational Requirements (a)

No more than 5,000 tonnes of material will be extracted from the approved quarry per calendar year.

(b)

Extraction will be limited to the area defined by the approved plans.

(c)

Material will only be excavated by tracked or wheeled earthmoving equipment (backhoe, excavator or the like). No blasting or drilling will be carried out within the approved quarry.

Page 32


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

(d)

There will be no on-site processing (including crushing) of excavated material.

(e)

No more than 100 cubic metres of excavated material will be stockpiled on site at any given time.

(f)

The operator will ensure that the quarry floor is not lowered below the existing level.

(g)

The current setbacks of the both the existing quarry floor to both the adjacent natural drainage line, and the quarry floor for any future expansions, will be maintained to the satisfaction of Council's delegated officer.

(h)

The existing remnant native vegetation adjacent to the quarry, and within the adjacent natural drainage line, will be retained. Any removal of this vegetation (or part thereof) will require the prior approval of Council's delegated officer.

(i)

The operator must comply with the following geotechnical requirements: (i) (ii) (iii)

The height of any individual quarry bench will not exceed 5 m The slope of any individual quarry bench will not exceed 4 (vertical):1 (horizontal) Cut-off drains or berms will be installed along the top of each bench to ensure that stormwater does not flow down the quarry face

unless otherwise approved by Council's delegated officer (j) Stormwater Management /Erosion & Sediment Controls The operator will provide the following stormwater management & erosion and sediment controls to the satisfaction of the Councilâ&#x20AC;&#x2122;s delegated officer:(i)

settlement and retention ponds and/or bunding with sufficient capacity to ensure that only clean stormwater is discharged from the quarry into the adjoining natural drainage line

(ii)

direction of all stormwater flows from the quarry into those settlement and retention ponds and/or bunding

(iii)

erosion control measures for stripped areas

The applicant will provide a site plan that satisfies these requirements. The plan must be approved by Council's delegated officer prior to commencement of the use. The required stormwater and water quality measures will be maintained to ensure that the required quality of stormwater discharge is maintained. 5.

Spillage Control The operator must take sufficient precautions to prevent spillage of quarry material on public roads. Any spillage which occurs on any public road shall be removed at the end of each working day or within four (4) hours of any verbal requirement by Council's Delegated Officer.

6.

Dust Control

Page 33


TRC Tablelands Regional Council - Agenda

(a

Thursday 06 February 2014

)The operator will ensure that there are no visible emissions of dust to the atmosphere during operation of the quarry (including carting of quarried material).

(b) The applicant must ensure trucks transporting material from the subject land are covered as soon as practicable after loading to prevent wind blown releases and spillage. The covering must be maintained until the unloading of those trucks. (c) Where appropriate, the operator must control dust with the use of water at all exit and entry points to the approved place, and on the internal track to prevent an environmental dust nuisance impacting upon adjacent properties. (d) The use of oils and petro-chemical products or materials is not permitted to be used at the approved place for dust control. 7.

Hours of Operation The operating hours shall be between 7am and 6pm Monday to Friday and between 7am and 12 pm Saturday. No operations are permitted on Sunday or Public Holidays. These hours of operation will also apply to carting of material extracted from the site. The Applicant shall provide Council with annual records of the quantity (tonnage) of material carted from the site. The first record will be provided 12 months from the date of commencement of the use.

8.

Noise Limits (a) The emission of noise from the site must not result in offensive noise levels being emitted beyond the boundaries of the approved place, as determined by Council's delegated officer. (b) All noise from the approved quarry must not be greater than 5dB(A) above the background noise level at a sensitive receptor place or 10dB(A) above the background noise level at a commercial place. (c) When requested by Council, the developer/operator must commission noise monitoring to investigate any complaint of nuisance caused by noise. The monitoring data, an analysis of the data and a report must be provided to the administering authority within 14 days of the completion of the investigation.

9.

Quarry Rehabilitation (a) Where quarrying operations have permanently ceased, all areas disturbed by the quarrying activity must be rehabilitated within 2 years and in accordance with the following requirements. (b) Rehabilitation will establish a safe, stable, non-polluting landform similar to that of surrounding undisturbed areas, including where relevant: -

removing any stockpiles; establishing surface drainage lines; minimising the potential for slumping, subsidence or erosion; reinstating topsoil; establishment of vegetation of similar species composition and density as previously existed prior to the development; and Page 34


TRC Tablelands Regional Council - Agenda

-

-

Thursday 06 February 2014

ensuring that water quality of any stormwater discharged from the site satisfies or exceeds the relevant sections of the Queensland Water Quality Guidelines removing infrastructure from the site weed control that allows native vegetation to become established after the quarrying activities have ceased.

(c) Progressive rehabilitation of exhausted quarry areas will be undertaken, as required by Council's delegated officer. (d) Rehabilitated areas will be maintained to ensure that: -

the site remains geotechnically stable erosion and siltation control measures remain effective water quality is maintained trees and ground cover are retained and show recruitment rehabilitated areas remain free of any declared pest plants and can be used for their designated land use

(e) A written log of all rehabilitation activities must be kept and made available to Council's designated officer upon request. 10.

Signage Signage is to be in accordance with Section 4.1 of the Eacham Shire Planning Scheme Advertising Signs Code.

11.

Lighting Any outdoor lighting will be located, designed and installed to prevent the potential for light spillage to cause nuisance to neighbours and must be provided in accordance with Australian Standard 1158.1 – Lighting for Roads and Public Spaces. Illumination resulting from direct, reflected or other incidental light emanating from the subject land does not exceed 8 lux when measured at any point 1.5m outside the property boundary of the subject site. The lighting fixtures installed on site must meet appropriate lux levels as documented within Australian Standard 4282 – Control of the Obtrusive Effects of Outdoor Lighting.

12.

Site Access Vehicle access to the development will be limited to the existing access onto the Millaa Millaa - Malanda Road.

13.

Internal Quarry Access (a) Transportation of extracted material will be limited to the existing access track. (b) The internal quarry access road will be maintained to the extent the water quality of stormwater discharge from the road into the natural drainage of the site is maintained to the satisfaction of Council's delegated officer.

(D)

ASSESSMENT MANAGER’S ADVICE

Page 35


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

(a) Compliance with applicable codes/policies The development must be carried out to ensure compliance with the provisions of Council’s Local Laws, Planning Scheme Policies, Planning Scheme and Planning Scheme Codes to the extent they have not been varied by a condition of this approval. (b) Compliance with Acts and Regulations The erection and use of the building must comply with the Building Act and all other relevant Acts, Regulations and Laws, and these approval conditions. (c) Environmental Protection and Biodiversity Conservation Act 1999 The applicant is advised that referral may be required under the Environmental Protection and Biodiversity Conservation Act 1999 if the proposed activities are likely to have a significant impact on a matter of national environmental significance. Further information on these matters can be obtained from www.deh.gov.au. (d) Cultural Heritage In carrying out the activity the applicant must take all reasonable and practicable measures to ensure that no harm is done to Aboriginal cultural heritage (the “cultural heritage duty of care”). The applicant will comply with the cultural heritage duty of care if the applicant acts in accordance with gazetted cultural heritage duty of care guidelines. An assessment of the proposed activity against the duty of care guidelines will determine whether or to what extent Aboriginal cultural heritage may be harmed by the activity. Further information on cultural heritage, together with a copy of the duty of care guidelines and cultural heritage search forms, may be obtained from www.derm.qld.gov.au. (E)

CONCURRENCE AGENCY CONDITIONS Department of State Development Infrastructure & Planning conditions dated 7 November 2013

(F)

RELEVANT PERIOD When approval lapses if development not started (s.341) 

(G)

Material Change of Use – four (4) years (starting the day the approval takes effect);

OTHER NECESSARY DEVELOPMENT PERMITS AND/OR COMPLIANCE PERMITS  Access works on a State Controlled Road – approval required from the Department of Transport & Main Roads (see Attachment 2)

(H)

OTHER APPROVALS REQUIRED FROM COUNCIL  Nil

Page 36


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

THE SITE This 41 ha site has a 200m road frontage to the Millaa Millaa-Malanda Road and is accessed via an existing driveway onto that road. Improvements to the site include two dwellings, a number of rural sheds and an existing quarry pit. It is also used for beef grazing, as are most of the adjoining parcels. There is some remnant native vegetation (rainforest) on the site, however, this is not impacted on by the proposed development. The existing quarry pit is located down in a hollow and beside a minor natural drainage gully that forms part of the catchment of the North Beatrice. It is accessed via the existing entrance onto the state controlled road and an established farm track, and a small part of the pit can be seen from a very limited section of the highway. The two closest dwellings to the quarry pit are both about 360 m away. The first of those is on the adjoining allotment to the east, which has also hosted a rural stay B&B operation in the past. The pit cannot be seen from this house. The second dwelling is some 40 m higher than the pit, is visually screened from it, and is on the opposite side of the highway off Newells Road. The next closest house is some 700 m away.

Page 37


TRC Thursday 06 February 2014

Newe Ne we w well lls lls ell Rd ss Rd

Tablelands Regional Council - Agenda

8899 00

8888 00

90 9000

870 870

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

Page 38


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Existing pit looking north & showing part of the access track

Existing pit looking west & showing existing quarry face BACKGROUND AND CONTEXT A review of Council records indicates that the applicant has been operating a small ad-hoc quarry operation on the site for some time, despite directions from Council to cease the activity or apply for a development permit. As a result of continuing complaints from a member of the public, the Page 39


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

applicant was issued with a show cause notice and subsequently lodged the subject application for an extractive industry use.

DESCRIPTION OF PROPOSED DEVELOPMENT The development application seeks a Development Permit for a Material Change of Use – Extractive Industry (<5,000 tonnes per annum) in accordance with the plans shown in Attachment 1. The applicant proposes to extract material from the existing pit on the site about 2 -3 days a month and on those days it is envisaged there may be 5-6 return trips to the site. Probable extraction rates are estimated to be about 1,500 tonnes per annum. The applicant operates the pit for personal use and as a result of requests from farmers who use the extracted material in cattle yards and laneways. The extracted material consists of a soft clay/decomposed basalt composition and is ideal for cattle hooves because it is soft. No extraction occurs during the wet. Excavation is done by backhoe, and the material is loaded onto a 12 tonne tandem body truck and delivered. No on-site blasting, processing, or retailing/collection by members of the public, is proposed. The proposed development is not a prescribed Environmentally Relevant Activity and does not require an environmental authority because it does not exceed the relevant 5,000 tonnes per annum threshold.

REGIONAL PLAN DESIGNATION The subject site is included within the Regional Landscape and Rural Production Area land use category in the Far North Queensland Regional Plan 2009-2031. The Regional Plan Map 3‘Areas of Ecological Significance’ identifies the site as being of any significance.

PLANNING SCHEME DESIGNATIONS Strategic Plan designation:

Rural

Zone:

Rural Zone

Overlays:

Natural Hazard Overlay (Steep Land) Natural Areas Overlay (remnant vegetation & watercourses)

Bushfire Hazard Rating:

Some Medium bushfire risk

Other Mapping

Some (minor) areas of GQAL

Planning Scheme Definitions The proposed use is defined as:Extractive Industry Premises for the purpose of carrying on an Industry that involves dredging, excavating, quarrying, sluicing and any other mode of winning materials or substances from the earth whether or note conducted for fee or reward. The term includes the associated treatment and Page 40


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

storage of such materials or substances and the manufacture of products from such materials or substances. RELEVENT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows:(a)

Far North Queensland Regional Plan 2009-2031

Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. The following Desired Regional Outcome Land Use Policies are relevant to the assessment of the application: DRO 2.1 Regional Landscape Values The value of the landscape for nature conservation, primary production, renewable energy resource areas, priority carbon sequestration, cultural heritage, outdoor recreation and scenic amenity is given appropriate recognition in land use planning and development assessment. The significance of cultural landscapes is given appropriate recognition in land use planning and development assessment.

/×

Can be achieved with screening conditions

/×

Can be achieved with screening conditions

DRO 2.5 Extractive Industries and Mineral Resources Land Use Policy 2.5.1

2.5.2

2.5.3

2.5.4

(b)

Key resource areas and associated transport infrastructure are protected in accordance with State Planning Policy 2/07. Extractive industries avoid loss or degradation of environmental values. Where loss cannot be avoided, impacts are minimised and mitigated. Where extractive resources are removed from agricultural areas, the impacts of extractive activities on primary industries should be minimised and locations rehabilitated where appropriate for agricultural use. Construction of temporary accommodation camps to support mining activity authorised under the Mineral Resources Act 1989 may be permitted in a regional landscape and rural production area.

Complies

Comments

n/a

Not a KRA

/×

Can be achieved through appropriate conditioning wrt water quality, impacts on remnant vegetation

n/a

n/a

n/a

n/a

State Planning Policies

As the application was lodged prior to the commencement of the single State Planning Policy on 2 December 2013, it is assessed against the policies in place at that time:

Page 41


TRC Tablelands Regional Council - Agenda

(i)

(ii)

The following State Planning Policies have been appropriately reflected in the Planning Scheme. 

State Planning Policy 1/92 – Development and Conservation of Agricultural Land



State Planning Policy 1/03 – Mitigating the Adverse Impacts of Flood, Bushfire and Landslide ( Bushfire and landslide only;)

The following State Planning Polices are not reflected in the planning scheme: State Planning Policies Complies

SPP

SPP1/12

Protection of Qld’s Strategic Cropping Land

Temp SPP2/12

Planning for Prosperity

N/A

SPP 4/11

Protecting Wetlands of High Ecological Significance in Great Barrier Reef catchments Protection of Extractive Resources and Guideline Healthy Waters

N/A

SPP 2/07 SPP 4/10

SPP 5/10

(c)

Thursday 06 February 2014

Air, Noise Materials

and

Hazardous

N/A N/A

N/A

Comments

This SPP came into effect on 30 January 2012 for the protection of SCL which is a finite resource that must be conserved and managed. The SPP generally aims to protect SCL from developments that lead to permanent impacts or diminished productivity. The site is not mapped with SCL and therefore did not trigger referral to the Department of Natural Resources and Mines (DMRM). This SPP came into effect on 24 August 2012 and is therefore applicable to the subject application. The SPP aims to facilitate economic growth in Queensland by promoting agriculture, tourism, the State’s mineral & extractive resource industries and construction activities. The purpose of this policy is to achieve a balance between the competing or conflicting outcomes of the development by giving weight to: a) agricultural uses in areas zoned for agricultural uses; b) urban uses in areas zoned for urban uses; c) tourist development which can be shown to be complementary to an area’s environmental, scenic and cultural values; and d) mineral & extractive resources development which can be shown to be complementary to an area’s primary intended land use. The SPP only applies to the assessment of applications by State referral agencies and not Council, who are the Assessment Manager in this instance. The subject site is not identified as a Great Barrier Reef wetland protection area. The subject site is not located within the vicinity of a Key Resource Area or associated haulage route. The SPP aims to ensure that urban development avoids or minimises impacts on stormwater quality and flow in accordance with a set of stated design objectives. The submission of a Stormwater Management Plan and Sediment and Erosion Control Plan is required as a condition of approval given the proximity of the development to Priors Creek. Should site works associated with the additional units result in the disturbance of greater than 2,500m2 of land, assessment against SPP would be triggered at the Operational Works stage. This SPP is not applicable as there are no management areas to which the SPP applies within the TRC LGA.

Eacham Shire Planning Scheme 2006 (as amended V2 2010)

Page 42


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Relevant Desired Environmental Outcomes The following DEOs are relevant to assessment of the application: Complies

DEO 2 – Natural Environment Environmental quality, ecological processes and natural assets are maintained and protected so that they contribute effectively to ecological sustainability

/×

This is achieved through development that —   

Complies

The existing economic base of the townships and rural areas builds upon the Shire’s strengths in rural production and tourism, and encourages new opportunities, through —







Can be achieved through appropriate conditioning regarding water quality, impacts on remnant vegetation

protects the air, land and water resources in the Shire, including the catchment of the Tinaroo Falls Dam; is compatible with areas of outstanding natural significance such as the Wet Tropics World Heritage Area and other protected areas in the Shire; and does not increase risks to safety, property and the environment caused by adverse interaction between land uses and natural hazards, including flooding, bushfire, cyclonic weather events and landslip.

DEO 3 – Economic Development



Comments

the sustainable use of natural resources in the Shire, including good quality agricultural land, water resources, native and plantation timbers, and extractive resources; efficient and sustainable practices in agriculture, horticulture, forestry, grazing, dairying and aquaculture and other rural industries that add value to primary products; diversified enterprises in commerce and industry through the establishment of new commercial and industrial land uses that offer an increased range of employment opportunities, whilst protecting the Shire’s social and natural environment; and the establishment of new tourism industry activities that are based on the sustainable use of natural, cultural and man-made assets, supported by services and facilities appropriate to the use.

/×

Comments Can be achieved through appropriate conditioning regarding water quality, impacts on remnant vegetation

(d) Relevant Development Codes The following Development Codes are considered to be applicable to the assessment of the application: Part 4, 2.1 Part 4, 3.10 Part 4, 4.3 Part 4, 4.5 Part 4, 5.1 Part 4, 5.2

Rural Zone Code Industrial Use Code Parking and Access Code Works, Service and Infrastructure Code Natural Hazard Overlay Code Natural Areas Overlay Code

The application did not include a planning report and assessment against the planning scheme. An officer assessment has found that the application satisfies the relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below, provided reasonable and relevant conditions are attached to any approval. In this instance, it is considered that assessment against the Natural Hazard Overlay and Natural Areas Overlay Codes is not required. Page 43


TRC Tablelands Regional Council - Agenda

Relevant Codes Rural Zone

Thursday 06 February 2014

Comments The application can comply with the applicable acceptable/probable solutions/performance with the following conditions:  water quality & impacts on remnant vegetation  access The application can comply with the applicable acceptable/probable solutions/performance with the following conditions:

Industrial Uses Code

 conditions for quarry operations  Hours of operation & annual extraction rates  Limitations on stockpiling & on-site processing  access  Dust & noise controls  Water quality controls including bunding Parking & Access Code

Works, Service Infrastructure Code

(e)

The application can comply with the applicable acceptable/probable solutions/performance provided reasonable & relevant conditions are attached to any approval. &

The application can comply with the applicable acceptable/probable solutions/performance provided reasonable & relevant conditions are attached to any approval.

Planning Scheme Policies

The following planning scheme policies are relevant to the application: No. 5 – FNQROC Regional Development Manual This policy applies to the proposal and is generally achieved through conditions and any resulting operational works. No. 8 – Development Contributions for Roadworks Not applicable as the subject site abuts, and is directly accessed from, a State Controlled Road. (e)

Adopted Infrastructure Charges Notice

There are no adopted infrastructure charges applicable to this application. REFERRALS Concurrence The application triggered referral to the Department of Transport & Main Roads [“DTMR”] as a Concurrence Agency. That Department of State Development Infrastructure & Planning (on behalf of DTMR) advised in a letter dated 7 November 2013 that they require the conditions to be attached to any approval (Attachment 2), in relation to construction of an access onto the state controlled road. Page 44


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Advice This application did not trigger referral to any Advice Agencies. PUBLIC NOTIFICATION The development proposal was placed on public notification from 26 November 2013 to 19 December 2013. The applicant submitted the notice of compliance on 20 December 2013 advising that the public notification requirements were carried out in accordance with the requirements of the Act. One properly made submission was received. The grounds for objection/support are summarised and commented on below: Grounds for objection /support No objection to the proposal subject to protection of waterways (in particular, Millaa Millaa water supply)

Comment This issue can be addressed through appropriate conditioning of any approval

Submitters Name of principal submitter 1.

David Bohanna

Address PO Box 1649 Atherton Qld 4883

Verbal representations were also made to Council officers over the phone by Mr S Hawtin after completion of the public notification of the application. Those representations were in the same vein as the single, formal submission. PLANNING DISCUSSION External Road Infrastructure charges

Council has previously imposed external road infrastructure charges on other large-scale (up to 100,000 tonnes pa) extractive industry approvals, where the quarried material is carried along Council controlled haul roads before being further distributed via the state-controlled road network. These charges have been structured as external road contributions or an annual payment within an Infrastructure Agreement. The assessing officer considers that such charges are not warranted in this instance because the site has direct access to a state-controlled road and does not involve use of a specific Council haul road, and because of the limited scale of the approval (less than 5,000 tonnes pa).

Page 45


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Extractive Industry Impacts Noise, vibration, dust and environmental effects are the most common impacts from extractive industries. They are generally addressed through setback to existing dwellings, noise buffering measures, and operational requirements addressing matters dust control, hours of operation etc. Noise and vibration impacts are not considered to be a significant issue for this development because: - of the intermittent nature and small scale of the operation - this is not a hard rock quarry - there will be no blasting or crushing - the two closest dwellings to the quarry pit are both about 360 m away In the case of dust, the intermittent nature and small scale of the operation, the type of material being excavated, the prevailing south-east wind direction and the high rainfall, and the location of the nearest adjoining dwellings, mean that there will not be any significant dust issues. Date Prepared:

20 January 2014

Page 46


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1 PROPOSED PLANS

Page 47


TRC Tablelands Regional Council - Agenda

Page 48

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2

Page 49


TRC Tablelands Regional Council - Agenda

Page 50

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 51

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 52

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 53

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 54

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 55

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 3

From: David Bohanna [craine444@gmail.com] Sent: Sunday, 15 December 2013 8:50:49 AM To: TRC Info (Shared) Subject: Central:- David Bohanna submits objection to application - Lot 2 RP731952 - Millaa Millaa Road, Millaa Millaa - MCU Extractive Industry - Json Clausen - DA/13/0139 Sir/Madam I do not object to Mr Clausen and his Extractive Industry so long as there is a well defined understanding, with his company, that the Millaa MIllaa water supply point will not be contaminated and that hefty penalties would appled if breached. David Bohanna 7 Maple St Millaa Millaa Postal address PO Box 1649, ATHERTON, QLD 4883

Page 56


TRC Tablelands Regional Council - Agenda

ITEM-3

Thursday 06 February 2014

RP & NR KUNG - NEGOTIATED DECISION NOTICE RECONFIGURATION OF A LOT (1 LOT INTO 2 LOTS) - LOT 2 MPH14299, SITUATED AT 27 FOSTER ROAD, KALUNGA DA/13/0027

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Dan O'Connor, Planning Officer

DEPARTMENT:

Community and Regional Planning APPLICATION DETAILS

APPLICANT

APPLICATION R.P. & N.R. Kung

DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT FILE NO LODGED BY PLANNING SCHEME PLANNING AREA LEVEL OF ASSESSMENT

ATTACHMENTS:

ADDRESS

16 April 2013 Development Permit

RPD

PREMISES 27 Foster Road, Kalunga Lot 2 on MPH14299

Reconfiguration of a Lot (1 into 2 Lots) AREA DA/13/0027 14.164 ha OWNER Twine Surveys P/L R.P. & N.R. Kung Herberton Shire Planning Scheme 2005 (amended 2008) Rural Planning Area Code

1. 2. 3.

Decision Notice, dated 10 October 2013 Infrastructure Charges Notice dated 10 October 2013 Applicants' Representations, dated 5 December 2013.

EXECUTIVE SUMMARY Council approved a development application described in the above application details at its meeting held on 3 October 2013, subject to conditions. An Adopted Infrastructure Charges Notice was also issued for $15,000 for external roadworks. The application was code assessable and was not required to undergo public notification. Twine Survey Pty Ltd, on behalf of the Applicants, has subsequently made written representations about Condition 4.3 (On-Site Wastewater Management) and Condition 4.6 (Roadworks - External Construction). Council officers have considered the representations and recommend that Condition 4.6 be amended to improve clarity. Page 57


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

In addition, more detailed analysis has now established that the cost of the required external roadworks will exceed the $15,000 infrastructure charge, and it is therefore recommended that this charge be deleted.

OFFICER'S RECOMMENDATION It is recommended that: “1.

In relation to the written representations made by Twine Survey Pty Ltd, on behalf of the Applicants, regarding conditions of the following development approval:

FILE NO LODGED BY PLANNING SCHEME PLANNING AREA LEVEL OF ASSESSMENT

AREA DA/13/0027 14.164 ha OWNER Twine Surveys P/L R.P. & N.R. Kung Herberton Shire Planning Scheme 2005 (amended 2008) Rural Planning Area Code

and in accordance with the Sustainable Planning Act 2009, as amended, the following: (A)

That condition 4.6 of the Decision Notice dated 10 October 2013, be amended as follows: Prior to Council's endorsement of the plan of survey: (a)

The section of Foster Road that traverses Council's Recreation Reserve (Lot 143 on CWL262) for a length of approximately 290m shall be dedicated as road reserve by Council officers; and

(b)

The Applicant/Developer must upgrade the above-described section of Foster Road to a 4m gravel rural standard with drainage works (incorporating installation of headwalls and ancillary works associated with the existing stormwater pipe at CH70 and the installation of dual pipe drainage structure where a tributary of Flaggy Creek crosses Foster Road at CH195) in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer. The cost of the works would be credited to the Applicant/Developer in lieu of roadworks contributions.

Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. (B) 2.

A Negotiated Adopted Infrastructure Charges Notice be issued requiring no payment of Development Contributions for Roadworks.

A written notice be issued to the Applicant and referral agencies advising of Council’s decision.”

Page 58


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

THE SITE

Lot 2 on MPH14299

Lot 143 on CWL262 Foster Rd (non-gazetted)

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

The subject site is located approximately 4km south of Wondecla and is divided into two (2) severances by Foster Road. The western severance hosts a farm house and ancillary sheds and the eastern severance is improved by horse stables (x2). The eastern severance hosts a farm dam that encroaches upon the unconstructed road reserve to the south. Both lots are accessed directly from Foster Road, which although constructed, is not a gazetted road where it traverses the adjoining Council recreation reserve (Lot 143 on CWL262).

Page 59


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

The property is currently utilised for horse agistment although it was previously utilised for horticultural operations (Foster's vineyard) being largely unconstrained GQAL. In this respect the site is relatively flat and clear of native vegetation albeit with some small stands of vegetation on both severances. The existing farm dam provides a ready supply of water for irrigation. The western severance of the site is bounded by Flaggy Creek to the west and appears to contain slopes of 15% or greater. The site is not serviced by reticulated water supply or sewerage. Surrounding land uses predominately comprise single detached dwellings on rural allotments of varying sizes that are utilised for mixture of tree cropping and other horticultural operations. The adjoining land to the east is currently operated as a horse riding facility by the North Queensland Riding for the Disabled Association. All adjoining lots have some degree of agricultural potential and are held under separate ownership.

BACKGROUND AND CONTEXT On 3 October 2013, Council considered an officer report that recommended refusal of this application because proposed Lot 22 would be a small, fragmented rural living lot that would not have contiguous road access (the constructed Foster Road is neither gazetted nor constructed to an appropriate standard). Council approved the application, subject to conditions, and that Decision Notice is provided as Attachment 1. On 6 December 2013, Council received negotiated decision notice representations from Twine Surveys Pty Ltd, on behalf of the Applicants (Attachment 2). The representations primarily relate to condition 4.6 (Roadworks - External Construction), although it is also requested that condition 4.3 (On-site Wastewater Management) be amended. The conditions in question and the representations are discussed below.

APPLICANT'S REPRESENTATIONS Condition 4.3 - On-Site Wastewater Management This condition currently readsâ&#x20AC;Ś Prior to the issue of a certificate of classification for any dwelling on the proposed Lot 21, the Applicant/Developer must provide a site and soil evaluation report (or an evaluation report where existing on-site disposal), prepared by an accredited site and soil evaluator, demonstrating the ability of the lot to accommodate an on-site effluent disposal in compliance with the latest version of On-Site Domestic Wastewater Management Standard (ASNZ1547) to the satisfaction of the Councilâ&#x20AC;&#x2122;s delegated officer. Representation by Applicant The Applicants' representations are provided as Attachment 2. In summary, they request that the condition be amended so that the required site and soil evaluation is provided when a "certificate of classification" is issued for any future dwelling on Lot 21. Response While the Applicants' consultant has confused the terminology, essentially the representation requests that the condition be amended to allow the Site and Soil Evaluation Report for on-site effluent disposal to be provided by the future owners of Lot 21 at the time of dwelling construction. The inclusion of the wording "Applicant/Developer" (i.e. the Developer of a future dwelling) would facilitate the desired outcome and the condition does not warrant amendment.

Page 60


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Condition 4.6 - Roadworks – External Construction This condition currently reads… Prior to Council's endorsement of the plan of survey: (a) Where Foster Road traverses the Council Recreation Reserve (Lot 143 on CWL262) the Applicant/Developer must realign the road such that it is entirely located within the road reserve (currently unconstructed) from the intersection with Flaggy Creek Road to connect with the north-south alignment of the constructed section of Foster Road within the road reserve. The new section of road must be constructed to a rural standard in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer; OR (b) Should the section of Foster Road that traverses the Council Recreation Reserve (Lot 143 on CWL262) be dedicated as road reserve, the Applicant/Developer must upgrade the subject section of Foster Road to a rural standard in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer. The cost of the works would be credited to the Applicant/Developer in lieu of roadworks contributions. Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. Representation by Applicant The Applicants' representations are provided as Attachment 2. In summary, they consider that neither of the conditioned options is considered a reasonable requirement given the likely increase in traffic associated with one additional lot. The Applicants are prepared to pay a roadworks external contribution of $15,000.00, which they consider to be a sufficient amount for Council to undertake the necessary upgrades to Foster Road. It is therefore requested that condition 4.6 be deleted given that the $15,000.00 roadworks external contribution is already included in the Adopted Infrastructure Charges Notice. The representations also query whether Council has any intention to action either of the above options if the Applicant chooses not to act upon the approval. Response Where an Applicant proposes to create an additional lot, the relevant provisions of the planning scheme require that the lot has access from a gazetted, appropriately constructed road. In this case, the existing, constructed access track is not constructed to the required standard, and is not a gazetted road. In response to Council's directions, officers developed a condition that would permit the Applicants to proceed with the subdivision on a lawful basis. The current wording of Condition 4.6(b) ensures that any funds expended by the Applicant/Developer in bringing Foster Road up to the required standard would be credited against any roadworks external contribution. This condition passes the test of what is a "relevant and reasonable" condition under section 345 of the SPA.

Page 61


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

In cases like this, Council generally requires frontage works and payment of external roads contributions. Where the external road connections are significantly below standard the upgrading of that road is generally required along with frontage works. External roadworks and/or contributions are imposed to ensure that ratepayers are not subsidising development, or being burdened with the cost of works resulting from development. In this case, Council chose not to condition any frontage works (despite this requirement being initially proposed by officers). Constructing the frontage of the subject lot to an appropriate sealed standard in this case would cost in the order of $80,000. This is generally the standard of frontage Council would require for a rural residential lot of a similar size, and Council may therefore consider removing the external works requirement and instead applying a condition requiring frontage works and a contribution to external works. The decision to not require normally imposed frontage works is a significant cost reduction to the applicant. It is also at odds with previous Council decisions requiring lots of this size in rural residential areas to have sealed frontage and access. When lots of this size are approved in rural areas on an ad hoc basis, it becomes increasingly difficult to condition future approvals in a consistent and reasonable manner, as rural areas generally have significantly lower road standards to areas identified and designated in the planning scheme for rural residential development. The Applicants' query on whether Council intends to undertake works on Foster Road if the Applicants do not act upon the approval is not particularly relevant to this negotiated decision notice. There are numerous examples of constructed roads located outside the surveyed road boundaries that Council maintains as a service to rate payers. If not for the subject approval, any upgrading, relocation or gazettal of Foster Road would be prioritised subject to Council's normal budgeting and scheduling requirements. It is understood from discussions with Council's Technical Officer (Development Engineering), that option (a) of the current condition is somewhat unrealistic because of the tpopography, and it is therefore recommended that option (a) be deleted for the sake of clarity. With respect to option (b), it is not recommended that the requirement for the gazettal of Foster Road be deleted under the circumstances. However, amended wording is recommended to clarify that the gazettal process would be the responsibility of Council. The extent of works required to bring Foster Road up to FNQROC standard has been reviewed in the context of the development manual. The table below provides several options for Council's consideration should Council wish to depart from the officer's recommendation (which is Option #2). Following a recent inspection of Foster Road by Council's Technical Officer (Development Engineering), cost estimates were provided for different upgrading scenarios. The stormwater works referred to below include the installation of headwalls and ancillary works associated with the existing stormwater pipe at CH70 and the installation of twin 600mm diameter RCPs where a tributary of Flaggy Creek crosses Foster Road at CH195. Council's Technical Officer also suggests that embankment protection, in the form of either gabions or a rock barrier, should be constructed where the tributary crosses Foster Road to ensure ongoing road stability.

Page 62


TRC Tablelands Regional Council - Agenda

Option #

Specifications

Thursday 06 February 2014

Approx. Cost Estimate

FNQROC Standard 4m bitumen seal, 5.5m $125,000.00 pavement with stormwater works (excludes stabilisation works).

1

2

FNQROC Standard 4m gravel re-sheet with $78,000.00 stormwater works (excludes stabilisation works). 3

4m gravel re-sheet (excludes stormwater and $58,000.00 stabilisation works). NB: Without stormwater works it is likely that a certain percentage of the re-sheeted gravel would wash away where the tributary of Flaggy Creek flows across the road.

4

FNQROC Standard with no relaxations: 4.5m >$125,000.00 (Estimate not bitumen seal, 5.5m pavement plus stormwater provided by Council's

The current wording of condition 4.6(b) allows Council's delegated officer to determine the appropriate scope of works generally as per any of the above upgrading scenarios; however it is recommended that the condition be amended to articulate the scope as follows: Prior to Council's endorsement of the plan of survey: (a) Where Foster Road traverses the Council Recreation Reserve (Lot 143 on CWL262) the Applicant/Developer must realign the road such that it is entirely located within the road reserve (currently unconstructed) from the intersection with Flaggy Creek Road to connect with the north-south alignment of the constructed section of Foster Road within the road reserve. The new section of road must be constructed to a rural standard in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Councilâ&#x20AC;&#x2122;s delegated officer; OR (b) (a)

(b)

Should The section of Foster Road that traverses the Council Recreation Reserve (Lot 143 on CWL262) for a length of approximately 290m shall be dedicated as road reserve by Council officers; and

The Applicant/Developer must upgrade the subject above-described section of Foster Road to a 4m gravel rural standard with drainage works (incorporating installation of headwalls and ancillary works associated with the existing stormwater pipe at CH70 and the installation of dual pipe drainage structure where a tributary of Flaggy Creek crosses Foster Road at CH195) in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Councilâ&#x20AC;&#x2122;s delegated officer. The cost of the works would be credited to the Applicant/Developer in lieu of roadworks contributions.

Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. Should Council choose to amend (or delete) condition 4.6 other than as recommended, Council would run the risk of being held accountable for creating a title without lawful or appropriately Page 63


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

constructed access. Council may consider the risk to be minimal and may choose to vary the condition having considered the information provided. If Council decides not to support the officer's recommendation it should: 1. Consider the legal risks attached to creating a title without lawful or appropriately constructed access; and 2. Decide which road upgrading option it supports and amend the resolution accordingly; or 3. Consider whether it would be appropriate under the circumstances for Council to condition the payment of a monetary contribution in lieu of roadworks and amend the resolution accordingly; or 4. Consider conditioning frontage works and external roadworks contribution. Date Prepared:

23 January 2014

Page 64


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1 DECISION NOTICE (ECMVS# 3441569)

Page 65


TRC Tablelands Regional Council - Agenda

Page 66

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 67

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 68

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 69

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 70

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 71

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 72

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 73

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 74

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 75

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 76

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 77

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2

Page 78


TRC Tablelands Regional Council - Agenda

Page 79

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 3 APPLICANTS' REPRESENTATIONS (ECMVS# 3494854)

Page 80


TRC Tablelands Regional Council - Agenda

Page 81

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 82

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-4

EXTENSIONS TO RELEVANT DEVELOPMENT APPROVAL

Thursday 06 February 2014

PERIODS

FOR

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Brett Nancarrow, Manager Regional Planning

DEPARTMENT:

Community and Regional Planning

EXECUTIVE SUMMARY Section 341 of the Sustainable Planning Act 2009 (SPA) details set relevant periods for all development approvals issued under that legislation. A Relevant Period is the time between a development approval taking effect and when it lapses. A development approval lapses if the development is not commenced or substantially completed before the end of the relevant period. However, Council can extend the relevant period, if the applicant so requests. Officers regularly assess such requests, and the number has increased in the present development climate. There has been some inconsistency in the lengths of extensions granted by Council. It is therefore proposed that a policy framework for extensions to relevant periods be adopted to provide guidance to Council officers, to ensure consistency between requests, and to provide more certainty to applicants. This report has been prepared with the intent of establishing a policy to guide officers and applicants in the assessment of extension requests. OFFICER'S RECOMMENDATION "That Council adopt the Policy for Assessment of Extensions to Relevant Period for Development Approvals (as per Attachment 2)." BACKGROUND The initial relevant periods for development approvals issued by Tablelands Regional Council are in accordance with Section 341 of the SPA. Those relevant periods are as follows: 

Material Change of Use - 4 years



Reconfiguring a Lot without Operational Works - 2 years



Reconfiguring a Lot with Operational Works - 4 years



Operational Works - 2 years

Page 83


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

If the development approval is not acted upon within the initial relevant period, an applicant may make a request to Council under Section 383 of the SPA to extend the relevant period. Such a request must be made before the end of the initial relevant period. Council officers currently assess and report on the extension requests against the basic framework established by Section 388 of the SPA. Section 388 of the SPA is as follows: s388 Requirements - Deciding request (1)

In deciding a request under section 383, the assessment manager must only have regard to(a)

the consistency of the approval, including its conditions, with the current laws and policies applying to the development, including, for example, the amount and type of infrastructure contributions, or infrastructure charges payable under an infrastructure charges schedule; and

(b)

the community’s current awareness of the development approval; and

(c)

whether, if the request were refused(i) (ii)

(d)

further rights to make a submission may be available for a further development application; and the likely extent to which those rights may be exercised; and

the views of any concurrence agency for the approval given under section 385.

(2)

If the assessment manager does not receive a notice under section 385 from a concurrence agency within 20 business days after the day the request was received by the assessment manager, the assessment manager must decide the request as if the concurrence agency had no objection to the request.

(3)

Despite subsection (2), if the development approval is subject to a concurrence agency condition about the period mentioned in section 341, the assessment manager must not approve the request unless the concurrence agency advises it has no objection to the extension being approved.

(4)

If the assessment manager receives a notice under section 385 from a concurrence agency within 20 business days after the day the request was received by the assessment manager, the assessment manager must have regard to the notice when deciding the request.

Comment The intent of the (1)(a) provisions is to: provide a level playing field for development;  provide a mechanism to ensure that older development approvals remain reasonably consistent with newer development approvals, and current planning instrument and policy requirements; and  ensure that current community expectations are being satisfied by development, irrespective of how long ago a development was approved. Page 84


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

In March 2010, Council adopted a policy position on older development approvals that specified payment of fixed headwork contributions only. Under that adopted policy, these sorts of approvals were not granted extensions to the relevant period beyond 3 March 2011. In making this decision, Council provided the affected developers with twelve months notice to either pay the fixed headworks or amend their development approvals to provide for payment of indexed headwork’s in accordance with the current scale of fees. This policy has worked well and has largely resolved the fixed headwork’s problem. Since 2007, Council has annually increased infrastructure charges by CPI. All post 2007 development approvals have used infrastructure contribution rates that are generally consistent with present day infrastructure requirements. Infrastructure investigations undertaken for the proposed draft TRC Planning Scheme have found that current infrastructure charges are too low to recover overall costs, and that infrastructure charges either have to increase and/or other infrastructure funding sources have to be utilised. Commencement of the proposed TRC Planning Scheme and associated Priority Infrastructure Plans, is likely to result in higher infrastructure charges for new development approvals. If existing development approvals are granted extensions well beyond the commencement of the proposed TRC Planning Scheme, these older development approvals are likely to have a significant infrastructure charges advantage over development approvals granted after the commencement of the draft TRC Planning Scheme. In addition to infrastructure contributions, Council must also consider the consistency of an approval with the current State and Local Government planning instruments. Planning instruments are constantly being introduced, amended or repealed. The longer a development approval remains current, the more likely it is that the relevant planning instruments and policies will have changed, and that older approvals will therefore conflict with the current planning framework. Since 2008, major changes at the state government level include:   

FNQ Regional Plan Sustainable Planning Act 2009; and the single State Planning Policy

Changes at the TRC since 2007 include:   

Improved consistency in response to amalgamation (eg standard conditioning & interpretation) The draft TRC Planning Scheme, and; Changes based on policy resolutions o Consistency; o self assessable development (no application/streamlining); and o Eacham rural residential example (reticulated water for smaller lots and where it will be available to ensure consistency with other former LGAs).

Due to the frequency of changes to planning instruments and the pending changes to infrastructure charging, development approvals which are entirely consistent with the current planning requirements, can quite easily become inconsistent within 1 or 2 years.

Page 85


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

S388 (1) requirements (continued) (b) (c)

Community’s awareness of the development approval; Whether, if the request were refused; (i) Further rights to make a submission may be available for a further development application; and (ii) The likely extent to which those rights may be exercised.

Comment These provisions are only really relevant to either: 

Impact assessable development (where public notification was required); and/or



sites where there have been significant changes to planning provisions or expectations

In general, development approvals that have not been acted on are not extended beyond the point where they would be forgotten by the community. Commenced development approvals are likely to be obvious to the community. In the event that a request for extension to relevant period satisfies Section 388 of the SPA, SPA does not provide guidance on what length of extension is appropriate.

LINK TO CORPORATE PLAN Outcome – Responsible Environmental Management Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment

Sustainable Development

Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles.

CONSULTATION Internal Nil External Cairns Regional Council Policy Cassowary Coast Regional Council LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) All decisions made by Council in respect to requests to extend the relevant period of development approvals can be appealed by an applicant. Page 86


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

It is therefore important that all decisions be consistent with, and be made within, a transparent policy framework. POLICY IMPLICATIONS Council officers have been applying the following general rule when recommending extensions to relevant periods:  

uncommenced Development Approvals - 2 years commenced Development Approvals - 4 years

Council has typically accepted these recommended extension terms, however, several extensions have been recently approved beyond these and the reasoning behind those longer extensions has not been documented or explained in detail. Council may wish to consider the following: 1.

Under what circumstances does Council want to grant an extension? Some approved developments are on hold because of the subdued economy, and consequently Council is receiving an increased number of requests to extend relevant periods. In that context, what is a reasonable period of time for development to commence after approval (2, 4, or 6 years?). As outlined previously in this report, Council is required to assess extension requests under Section 388 of the SPA (checking consistency of older development approvals with present day planning instruments). Under the Cairns Regional Council (CRC) extension policy (Attachment 1), extension requests for development approvals inconsistent with current planning instruments can only be approved by Council following a Change of Development Approval. The Change of Development Approval process is used to amend the existing approval to bring it in line with present day development approval standards. TRC has used this approach to successfully deal with several "fixed" headworks development approvals. The CRC policy provides for 2 year extensions and the attached policy incorporates this approach.

2.

What term of extension does Council want to grant? The SPA does not limit the length of an extension, however, the longer the extension, the more likely an approval will become inconsistent with current or future planning instruments/standards. There is a general expectation from the development industry that extensions will be approved, and (from their perspective), the longer the better. Cairns Regional Council and Cassowary Coast Regional Coast typically grant 2 year extensions. A 2 year extension provides a moderate degree of certainty to developers, whilst allowing Council to again review the approval in two years time. This approach provides the incumbent Council determine with more certainty, but does not overly inhibit developers. A 4 year extension provides a high degree of certainty to developers, but may result in approvals which are inconsistent with an emerging policy framework. The longer period of certainty could assist developers when it comes to arranging finance.

Page 87


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

The draft policy included as Attachment 2 (and recommended for Council approval) has been drafted with these considerations in mind, however, Council may wish to amend the document based on consideration of the questions raised above. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Sufficient funds exist in the budget to cover this proposed policy process. Is the expenditure noted above included in the 2012/2013 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION A draft TRC policy based on the CRC policy is provided as Attachment 2 of this report. The draft policy can be modified to include any changes Council deems appropriate as a result of considerations. The draft policy includes a standard extension term of 2 years for all approvals and 4 years where operational or building work has been approved and commenced. ATTACHMENTS 1. 2.

Cairns Regional Council - Extensions to Relevant Period for Development Approvals Policy. Draft TRC Policy for the Assessment of Extensions to Relevant Period for Development Approvals.

Date Prepared:

17 January 2014

Page 88


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1

Page 89


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2 Page 90


TRC Tablelands Regional Council - Agenda

Page 91

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 92

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 93

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 94

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-5

Thursday 06 February 2014

DEVELOPMENT OF AN AGRICULTURAL BUFFERING POLICY FOR TABLELANDS REGIONAL COUNCIL

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Brett Nancarrow, Manager Regional Planning

Deleted: Urban and

DEPARTMENT:

Community and Regional Planning

Deleted: Planning and Development

EXECUTIVE SUMMARY At its Ordinary Meeting held on 18 April 2013, Council resolved as follows: "That Council officers undertake to have a study completed on the effectiveness of vegetative buffers in relation to the agricultural buffering policy in particular the section relating to the Planning Guidelines on Separating Agricultural and Residential Land Uses to ensure these are relevant and suitable to regional conditions." Funding for this project has now been included in Council's budget, and a draft consultant's brief has been prepared and is submitted for Council's review. Subject to Council's approval, expressions of interest will be called for from suitably experienced and qualified consultants to undertake the project as outlined in the draft brief. OFFICER'S RECOMMENDATION "That Council approve the Brief for the Development of an Agricultural Buffering Policy for the Tablelands Regional Council area and authorise the Manager Regional Planning to call for expressions of interest." BACKGROUND TRC is a geographically, climatically and agriculturally diverse Local Government area where agricultural land adjoins several expanding urban centres. In some instances, agriculture surrounds these urban centres and urban growth sometimes adjoins or encroaches into these agricultural lands. Agriculture is a significant contributor to the area's economy, and the protection of agricultural land and function is an important priority; however Council is also committed to manage urban expansion that meets the future needs of an expanding community. In that context, an important requirement for managed urban growth is an effective policy framework for the buffering of urban/agricultural interfaces that mitigates land use conflict. All three existing Planning Schemes within the TRC appropriately reflect former State Planning Policy 1/92 (SPP 1/92) - Development and the Conservation of Agricultural Land. Up to this point, the TRC has generally required new development at the urban/agricultural land interface, Page 95

Deleted: . H Deleted: ,


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

to be in accordance with SPP 1/92 Planning Guidelines - Separating Agricultural and Residential Land Uses. While SPP1/92 has been repealed, other relevant provisions and guidelines have been included in the new Single State Planning Policy that commenced on 2 December 2013. In the majority of cases, developers have chosen to provide a vegetated buffer between urban and agricultural land. The need for a vegetated buffer, and the design, extent and width of buffers, are often disputed by developers despite TRC's requirements being consistent with SPP 1/92 Planning Guidelines - Separating Agricultural and Residential Land Uses. In addition, many of the vegetated buffers that have been established are not achieving their intended function due to poor design/implementation, use of inappropriate plant species and a general lack of maintenance/ownership. Council's concerns about buffers were discussed at the Ordinary Meeting of 18 April 2013, where it resolved: "That Council officers undertake to have a study completed on the effectiveness of vegetative buffers in relation to the agricultural buffering policy in particular the section relating to the Planning Guidelines on Separating Agricultural and Residential Land Uses to ensure these are relevant and suitable to regional conditions." The study is proposed to address these concerns through development of a TRC specific agricultural buffering policy that is based on sound technical information, and which provides a sound policy framework for more effective and efficient buffers suitable to regional conditions. The policy will from an integral part of the Planning Scheme for the Tablelands Regional Council. LINK TO CORPORATE PLAN Outcome â&#x20AC;&#x201C; Quality of Living A community that supports equity and inclusiveness enabling all people to participate in regional events, cultural activities and celebrations. CONSULTATION Internal NIL External NIL LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL POLICY IMPLICATIONS It is proposed to develop and implement a TRC specific agricultural buffering policy framework that satisfies specific criteria.

Page 96

Deleted: lt


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating A budget allocation of $40,000 has been approved for this project.

Deleted: A budget allocation of $40,000 has been approved for this project.

Deleted: NILÂś

Is the expenditure noted above included in the 2013/2014 budget? YES If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Subject to Council's approval, expressions of interest will be called for from suitably experienced consultants for the completion of the project as outlined in the attached brief. All submissions will be evaluated by Council officers and the short listed submissions will be forwarded to a future Council meeting for decision on accepting a fee proposal. ATTACHMENTS 1.

Draft Brief for Development of an Agricultural Buffering Policy for the Tablelands Regional Council area

Date Prepared:

16 January 2014 Deleted: Âś

Page 97


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1 Deleted: Âś

Page 98


TRC Tablelands Regional Council - Agenda

Page 99

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 100

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 101

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 102

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 103

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 104

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 105

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 106

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 107

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 108

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 109

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 110

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 111

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 112

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 113

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 114

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 115

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 116

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 117

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 118

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 119

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-6

Thursday 06 February 2014

ZONES - WEBSTER STREET AND LARFIELD CLOSE, ATHERTON CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(g) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (g)

any action to be taken by Council under the Sustainable Planning Act 2009, including deciding applications made to Council under that Act.

Page 120


TRC Tablelands Regional Council - Agenda

ITEM-7

NOISE MONITORING CONFIDENTIAL

Thursday 06 February 2014

-

WINDY

HILL

WIND

FARM

-

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(f) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (f)

starting or defending legal proceedings involving Council.

Page 121


TRC Tablelands Regional Council - Agenda

Page 122

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ADMINISTRATION ITEM-8

QUARTERLY REPORT OCTOBER, NOVEMBER AND DECEMBER 2013 - GENERAL MANAGER PLANNING AND DEVELOPMENT

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Dean Davidson, Planning

General

Manager

Community

Regional

Community Regional Planning

EXECUTIVE SUMMARY The report provides Council with a summary of the activities of the Community Regional Planning Department for the months of October, November and December 2014.

OFFICER'S RECOMMENDATION "That Council adopt the quarterly Report for October, November and December submitted by the General Manager Community Regional Planning."

BACKGROUND CORPORATE PLANNING, PERFORMANCE & RISK Environmental Planning Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Waste Collection and Waste Recycling OP12 – Continue with preparation of Kerbside Waste Collection contract and tender documents OP51 – Participation in composting trial at Mareeba landfill Natural Environment Management OP52 – Preparation of Flying Fox Management Plans for roosting sites at Yungaburra, Mareeba and Tolga OP53 - Participate as a member of the GBRMPAs Reef Guardian Council OP54 – Implementation of adopted Sustainability Action Plan including continuation of energy consumption audit Environment Compliance OP55 – Finalise the implementation of an Integrated Environmental Management System (IEMS) for all TRC licensed premises Landfill Management OP64 – Undertake detailed hydrogeological study of old Mareeba landfill

Page 123


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Sustainability Sustainability Action Plan Ergon Energy Community Fund - Four skylights have been installed in the Atherton Gymnastics hall which should reduce the energy bill by half.

Local Government Energy Efficiency Program - 14 heat pumps have been installed at the aged care units in Lawson Street, Mareeba. Community Energy Efficiency Grant - (CEEP) - An agreement has been signed and final project plans and timelines are to be completed by early February. This will include the Atherton Library and Art Gallery Air Conditioning Upgrade, the Atherton Showgrounds lights and Davies Park lights. Account details have been supplied to Ergon via FNQROC for a tariff review on the 10 highest energy using buildings/facilities (10 identified for TRC and MSC each). This should occur in Jan 2014. Previous reviews have saved council thousands of dollars. Flying Fox Management The State Government has recently released the Code of Practice for Ecologically sustainable management of flying-fox roosts through amendments to the Nature Conservation Act 1992.

The new code sets out management actions for how a local government may: a) destroy a flying-fox roost, b) drive away, or attempt to drive away, a flying-fox from a flying-fox roost; and c) disturb a flying-fox in a flying-fox roost. The code does not allow Local Governments to cull or harm flying-foxes. Although the code has been released, Council must still consider the implications of flying-fox management including:  resources required to conduct management actions  consequences of dispersal actions i.e. where will the flying-foxes go  potential increase in disease occurrence due to stress of the flying-foxes during management actions  the characteristics of flying-foxes being managed  other legislation e.g. Commonwealth. In early December a group of little red flying-foxes appeared in Herberton. Little-red flying-foxes are known for their nomadic behaviour, appearing for short periods of time (number of months) when there is blossom available for food and then disappearing. The flying-foxes in Herberton are not encroaching upon residential properties and are expected to depart within the next few months. With this in mind along with the lack of resources and budget, staff will not be conducting dispersal action with this group of flying-foxes at this time. Page 124


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Land Protection Crofton Weed In late 2013 Crofton Weed had been positively identified in the upper region of Barron River on Ford Road Upper Barron. Crofton weed is a shrub that grows approximately 1-2m high with white flowers. Crofton weed is poisonous, causing lung disease in horses. It will also quickly invade creed banks, road sides and cleared or bare land. Ten (10) km of the Upper Barron River has been surveyed and treated with assistance from TRC, Revegetation crew based in Malanda parks and Wildlife service and contractors funded by Terrain. Surveys have identified the original infestation that is believed to have existed in the area for at least 5 years. Information, letters and fact sheets have been mailed to all landholders in the area. As Crofton weed is not declared in QLD, It is not a high priority weed therefore work to manage the weed will continue when resources and time allows. Lions Tail An infestation of this weed was identified during control work on Parthenium weed in the Millstream Estate area of Ravenshoe. This is another weed that has been identified with high weed potential and declared in other states of Australia. Work has been done on this weed in Cape York in Wrotham Park Station North of Chillagoe. It has proven to be highly invasive in these areas. All the Lions Tail in Ravenshoe has been treated and mapped and surveys/treatment will continue before seeding commences. Fireweed Both known sites have been surveyed and treated on a fortnightly to monthly basis dependant on weather conditions. Very few plants have been found during these surveys, which indicate a promising outlook to eradicate this weed from the TRC area. Parthenium Weed Staff can report that through searches carried out on private lands, highways, Council lands, creek lines and through Pest Survey Programs and property inspections, we have located no new incursions of this plant this year. Staff have mapped weed infestations throughout the area, and all these sites are being maintained by the affected ratepayer with monthly visits from Council officers to ensure that controls are carried out at the right time. Public awareness programs are initiated to bring to the public's notice that there are serious health effects to humans and pets associated with the plant, including contact dermatitis, hay fever and asthma. The plant also impacts on grazing pastures, and horticulture farms. A contributor to the ongoing Parthenium clean status is the Charters Towers Tropical Weeds Centre, who keeps staff supplied with the latest releases of Biological control insects and pathogens. The hard work of the land protection staff helps maintain the TRC area free of Parthenium, where some of the Shires to the south and west have to live with uncontrollable infestations of the pest. With the onset of the wet season during late December, inspections will be increased to fortnightly to continue to ensure we have identified the extent of Parthenium weed in TRC. Siam Weed TRC land protection staff have been working on this class 1 weed throughout the year closely with other stakeholders eg, Qld Parks and Wildlife Service, Biosecurity Qld and Indigenous rangers. A number of new infestations have been identified in the Blunder creek/Herbert River Catchment. Biosecurity Qld have ended the long running Siam weed eradication program, which will put more pressure on landholders and TRC Land Protection Officers to eradicate infestations and stop the spread of this weed. All known outlying infestations have been treated and recently identified plants on roadsides in the Herbert River catchment have been mapped and treated to reduce the spread. Mapping and surveys of this weed in conjunction with QLD parks and Wildlife services in the Koombaloomba dam, Wooroora Station and Yourka Station reserve have recently identified infestations of the second phenotype of Siam weed on the Wooroora Station QLD Parks and Wildlife boundary. TRC Land Protection Officers identified and mapped this infestation with this information passed onto the relevant state agencies. Due this area having a road reserve through the middle of the infestations TRC officers will continue to be involved with the treatment and mapping of these areas. QPWS treated the weed and put measures in place eg,.barriers and signage to restrict movements of recreational vehicles through this area.

Page 125


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Gamba Grass At this stage there only three known areas infested with this weed in the Southern area of TRC. Two of these areas are on Main Roads controlled land and one is on a privately owned cattle station in the Herbert River catchment. The two sites on main roads land were treated and follow up will continue. The owners of the cattle station have been approached and have ensured TRC staff that they will keep road corridors and all watercourses throughout their property free of this weed. Compliance is difficult in this instance as this weed was promoted for cattle feed and were planted before declaration. Navua Sedge Stakeholder meetings will continue to assist landowners with the identification, best practice control methods. Due to reduced resources and staff and current QLD declaration status work by the TRC LPO unit will be reassessed during the next PMAC meeting.

Corporate and Community Planning (Glenys Pilat) Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Community Development and Capacity Building OP3 - Improve access to health and aged care services and develop an "Ageing Well on the Tablelands" strategy OP61 – Annual review and report back to community of Long Term Community Plan OP62 – Preparation of Reconciliation Action Plan OP63- Develop a Community Engagement Strategy to communicate service level performance, targets and associated risks Economic Development OP28 – Continue to support organisations such as Advance Cairns, Tablelands Futures Corporation, Tourism Kuranda and local Chambers of Commerce OP38 - Local Disaster Management Plan and associated Sub Plans including disaster hazard analysis and Community Resilience and Recovery planning Cultural Development OP17 – Investigate the feasibility of constructing a Regional Cultural Centre on the Tablelands

Page 126


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Overview of Performance October, November and December 2013 Item Budget Report Accidents

Performance Budget is within approved budget Nil

The Section's output was relatively low compared to other periods as Glenys Pilat was on sick leave and seconded to de-amalgamation tasks and Joy Wii was on annual leave in December.

Tablelands Community Plan Tablelands Health Action Group



Building Safer Communities



Economic Development



Reconciliation Action Plan





Project Updates Community Plan Reference Group members were advised of arrangements post de-amalgamation for the continuing TRC and new MSC. Discussions continued with relevant stakeholders to rationalise the number and type of health advisory groups on the Tablelands and these will continue in 2014. Stakeholders will include Tablelands Health Partnerships, Medicare Local, TRC, MSC and Queensland Health. Medicare Local also agreed to facilitate the Tablelands Aged Care Response Group. A total of 400 schoolies packs were packed delivered to the Y11 and 12's on for the Tablelands region. Safer Communities donated $1000 and assisted in gathering the donations and packing the bags, Priceline Pharmacy contributed goods and the School nurses also assisted. Atherton State High School received 160, Mareeba State High School received 125, Malanda State High School received 64, Ravenshoe State High School received 32, Mt Saint Bernard College received 19. Kuranda High School and other private schools had made other arrangements The Economy.id product came online on council's website including the economic modelling component that will allow council to forecast likely economic impacts from proposed developments and events. Training in the new web-based data product for staff and councillors was held on 13 Sept. Post de-amalgamation the product will be amended at no cost by .id (informed decisions) for both the new TRC and MSC. Draft has been developed and is currently on hold

Infrastructure Planning Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Community Safety OP9 – Pursue the development of a regional Street Lighting Strategy via the FNQROC Community Transport OP45 – Undertake a pedestrian, traffic and parking study for the Kuranda CBD Roads and Drainage Management OP71 – Develop Stormwater Management Plan for main urban areas within Tablelands Regional Council Asset Management OP88 - Continue the implementation and integration of the asset management system and the capture and refinement of data relevant to all Council assets OP89 - Provide timely and relevant reporting on asset management with replacement, disposal and performance monitoring to ensure desired levels of service and other operational objectives are achieved at optimum cost

Community Safety Ergon, in liaison with the FNQROC and the Department of Transport and Main Roads, have completed an extensive audit of its street light data. This data has been made available to the FNQ Councils with a view to the data being incorporated into the Council's respective Graphic Information Systems. This will facilitate easy access to street light information by Council staff and facilitate future decision making in this area. Ergon is currently undertaking a street light strategy which is expected to incorporate Service Level Agreements between Ergon and all local governments that they serve. This strategy is expected to be finalised in late February 2014. Page 127


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Develop a Stormwater Management Plan for Main Urban Areas within TRC This matter has not progressed to date. There are very few urban areas within TRC where houses or business premises floors are inundated during heavy rainfall events. An audit of existing stormwater infrastructure will be necessary in conjunction with the preparation of a Stormwater Management Plan for the main TRC urban areas.

Asset Management Development Program Due to other priorities as a result of the de-amalgamation there was little progress this quarter in revising the Asset Management Plans (AMP's) for the Transport, Buildings, Water and Waste Water asset classes. This is a priority for early 2014 and will be reported to Council for adoption when these AMP's have been completed. Asset registers for Transport, Buildings, Water and Waster Water were split into separate MSC and TRC asset registers. Work has continued on the five year forward road works program to maintain its 5 year outlook. Customer requests for various transport upgrading suggestions have also been investigated, resulting in most projects being scoped, cost estimated and included on the Project Prioritisation Tool (PPT) for future budget consideration. The 2013/14 road resurfacing program was co-ordinated through FNQROC. The chip sealing of the relevant roads was completed for TRC (Northern - now MSC) prior to 31 December 2013. The chip sealing of TRC roads is programmed to be carried out in early 2014. The Asset Management team, in liaison with the Water and Waste Water section, has continued to progress the rationalisation of the Water and Waste Water asset data for the new TRC from three historic separate data sources. The investigation of bridge load limits that have been applied to a number of Council's bridges over the years was completed and reported to Council. Load limit signs are being posted at the subject bridges early in 2014 with the exception of the Beatrice River Bridge on Whiting Road and Leslie Creek Bridge on the Curtin Fig Tree Road which are to have their load limits re-evaluated since the bridges decks were replaced in conjunction with some girder replacement and other remedial works.

Traffic Counter Deployments for the October - December 2013 period Council has 9 portable pneumatic tube vehicle classifiers used to count, classify and/or measure the speed of vehicular traffic passing a specific point along a given roadway. These devices are deployed at selected sealed road sites on a rolling cycle to ensure the capture of at least 2 weeks data as resources permit. Counters were deployed at the following locations during the October - December 2013 period:

Page 128


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

October 2013 Counters No Start Date of

Zone

Location

Road Name

Chainage Road Hierarchy

Central

Atherton

Aerodrome Road

335

Central Central

Atherton Atherton

Central

Atherton

Central

Atherton

Hastie Road Marks Lane Mountain View 75 - 1170 Drive Parkview Street 90

Zone

Location

Road Name

Chainage Road Hierarchy

North North North North North North North North

Arriga Arriga Arriga Biboohra Mareeba Mareeba Paddys Green Paddys Green

Chettle Road North Walsh Road Tyrconnell Road Bilwon Road Barrett Street Bowers Street Carman Road Springs Road

170 160 350 230 90 380 180 120

Zone

Location

Road Name

Chainage Road Hierarchy

North

Kuranda

Coondoo Street

170

Zone

Location

Road Name

Chainage Road Hierarchy

North

Kuranda

Rob Veivers Drive 270

Zone

Location

Road Name

North

Mareeba

Chewko Road

North

Mareeba

Constance Street

North

Mareeba

Hopkins Avenue

North

Mareeba

Keeble Street

North

Mareeba

McIver Road

North

Mareeba

Tilse Street

Urban Collector 2 Minor Urban Collector 1070 - 1300 2 Minor Urban Collector 50 1 Minor Urban Collector 275 1 Minor Urban Collector 1300 1 Minor 410 Urban Access - Street 1

Zone

Location

Road Name

Chainage

Central

Yungaburra

Tinaburra Drive

250

Rural Access Secondary 80 - 2170 Rural Arterial 220 - 5270 Rural Arterial

Chainage

1

1/10/2013

2 2

1/10/2013 1/10/2013

2

1/10/2013

Urban Collector - Minor 1

1/10/2013

Rural Collector

Rural Collector Rural Access - Primary Rural Access - Primary Rural Collector Industrial Collector Industrial Collector Rural Access - Primary Rural Access - Primary

Counters No Start Date of 1 16/10/2013 1 16/10/2013 1 16/10/2013 1 16/10/2013 1 16/10/2013 1 16/10/2013 1 16/10/2013 1 16/10/2013

Counters No Start Date of Urban Collector - Minor 1 25/10/2013

Counters No Start Date of Urban Collector - Major 1 28/10/2013 Road Hierarchy

770 - 1000

Page 129

-

Counters No Start Date of 31/10/2013 31/10/2013 31/10/2013 31/10/2013 31/10/2013 31/10/2013

Counters No Start Date of Urban Access - Street 1 31/10/2013 Road Hierarchy


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

November 2013 Zone

Location

Road Name

Chainage

North

Mareeba

Ceola Drive

90

North

Mareeba

Emerald End Road 160

North

Mareeba

Gilmore Road

70

North

Mareeba

Hastie Road

120 - 1175

North

Mareeba

Malone Road 85 Tinaroo Creek 150 Road

North

Mareeba

Counters No Start Date of

Road Hierarchy Urban Collector Minor Urban Collector Minor Rural Access Primary Urban Collector Minor Rural Collector Rural Access Primary

-

-

1

11/11/2013

1

11/11/2013

1

11/11/2013

2

11/11/2013

1

11/11/2013

1

11/11/2013

December 2013 None

Insurance and Risk Management Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Community Safety OP8 â&#x20AC;&#x201C; Continue the development and implementation of risk management strategies to ensure that potential safety hazards in public areas and Council controlled facilities are eliminated or minimized

Insurance and Risk Management Claims lodged in December 2013 Quarterly are summarised below: Small Claims Seventeen new claims were lodged for the quarter Four claims were finalised, cost to Council was $1,505.50 Thirteen claims were denied Three claims are under investigation Motor Vehicle Claims Thirteen new claims were lodged with Councilâ&#x20AC;&#x2122;s insurer for the quarter excess on these claims will be $5,200.00 Seventeen claims are either under investigation or waiting on assessment or repairs. Three claims were finalised Insurance Special Risk One new claim was lodge with Council's insurer Three claims have been notified, however have not been lodged until quotes are received Public Liability Twelve new claims were reported Four claims are under investigation

Page 130


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Governance/Policy/Corporate Planning & Reporting (Alan Lambert) Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Community Safety OP11 – Regional CCTV Project Policy and Legislative Development OP77 – Continue the review of all existing policies of the four previous Councils and development of a consolidated set of policies for the TRC OP78 – Policy development coordination system

Provision of advice, assistance and support to CPP & R team members and general management oversight of the CPP & R Group as a whole. Main focus for the October - December 2013 Quarter was the de-amalgamation and review of functions within the CPPR Group to ensure that both Councils have the ability to continue those functions post deamalgamation. In addition, ongoing assistance was provided to the Transfer Manager to ensure that the de-amalgamation process remained on track from the Mareeba perspective. This consumed a significant amount of time. The other main issue attended to during the quarter was the finalization of the Annual Report for the 2012/13 financial year. The report was unable to be completed due to the work being undertaken by Crowe Horwarth on the balance sheet split between the two Councils. The annual financial statements are required to contain notes concerning the de-amalgamation and the split of the assets and liabilities between the two Councils and the statements cannot be finalized until the Crowe Horwarth report is completed. A letter was sent to the Minister for Local Government requesting an extension of time to 31 January 2014 for the completion of the annual financial statements and adoption of the annual report.

PLANNING AND DEVELOPMENT Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Land Use Planning OP72 – Complete the development of Priority Infrastructure Plans OP76 – Complete the development of new Planning Scheme for the whole of the Tablelands Region

Description

Status

Appeal No/ Application No

Nil Negotiated Decision Notices issued under Delegated Authority 1 October 2013 – 30 December 2013 Application #

Decision Date

Applicant

Address

Property Desc

Application Type

Atherton Shire Planning Scheme Nil Eacham Shire Planning Scheme DA/13/0135 19/12/13 Yenfor Pty Ltd (Refused) Herberton Shire Planning Scheme Nil Mareeba Shire Planning Scheme

2 Angus Street, Malanda

Page 131

Lot 1 RP724726

MCU - Business Premises


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Decision Notices issued under Delegated Authority 1 October 2013 â&#x20AC;&#x201C; 30 December 2013 Application #

Decision Date

Applicant

Address

Atherton Shire Planning Scheme DA/13/0114 3/10/13 Tri Props Pty Ltd

DA/13/0040

Property Desc

Manthey Road, Atherton

Lot 132 NR1359

17/10/13

Michael Brasch

Carrington Road, Carrington

Lot 77 SP 186132

DA/13/0123

29/10/13 19/11/13

10 Equestrian Drive, Tolga 3 Turnball Drive, Tolga

Lot 72 RP729052

DA/13/0123

Roy & Kathy Owens Michael Halbert

Eacham Shire Planning Scheme DA/13/0147 16/10/13 Francis Caines, Pauline Caines Herberton Shire Planning Scheme DA/13/0027 3/10/13 Rene P Kung & Nadine R Kung DA/13/0150 11/10/13 Gillian Dobson

DA/13/0170

9/12/13

TRC

Mareeba Shire Planning Scheme DA/13/0142 2/10/13 Peter Lavers, Bettina Lavers, Mark Lavers, Dorothy Lavers, Pamela Lavers DA/13/0157 29/10/13 Sandra McCorry DA/13/0153

1/11/13

Cohico TTE

Pty

Ltd

DA/13/0158

5/11/13

DA/13/0165

19/11/13

Malcolm Jennings, Benjamin Murat, Plump Murat, Skender Murat Planz Town Planning Pty Ltd

DA/13/0161

13/12/13

Karen Aston

DA/13/0159

20/12/13

NBN Co Ltd C/Aurecon

DA/13/0181

20/12/13

Driscoll Carvey Building Design and Interiors

Application Type

Reconfiguring a lot Subdivision (1 lot into 13 Lots, plus balance and roads) Reconfiguring a lot Subdivision (1 into 2 lots) RoL - Subdivision

Lot 8 RP746614

RoL - Subdivision (1 into 2 Lots)

Odyssey Close, Yungaburra

Lot 22 SP129221

Reconfiguring a lot Subdivision (1 into 2 lots)

27 Foster Road, Kalunga 88 Bellview Drive, Ravenshoe

Lot 2 MPH14299

RoL - Subdivision

Lot 52 SP214804

MCU - House (Two Storey dwelling Maximum 10m height) RoL - Boundary Realignment

38-40 Grace Street, Herberton

Lot 206, 207, 211 and 212 H2531

131 Henry Hannam Drive, Mareeba

Lot 8 RP855856

Reconfiguring a lot (Subdivision creating 2 lots)

8 McKenzie Street, Kuranda 3 Beames Street, Kuranda

Lot 311 SP18109

RoL - Boundary Realignment RoL - Boundary Realignment

234 Jennings Road and Ray Road, Mareeba

Lot 9 M 356175, Lot 14 M 356226, Lot 13 M 356226, Lot 7 M 356188 Lot 3 RP 716174, Lot 8 RP 714124

RoL - Boundary realignment

Oaky Valley Avenue, Mutchilba Button Close, and Euluma Creek Road, Julatten 643 Malone Road, Mareeba

Lot 31 SP240361

RoL - Subdivision

Lot 2 SP 240377, Lot 1 SP 240377

RoL - Boundary Realignment

Lot 98 NR 7103

Rob Veivers Drive, KURANDA

Lot 4 RP 736331, Lot 4 RP 736331, Lot 4 RP 736331

MCU Communications Facility (Fixed Wireless Facility) MCU - Residential Units (5 x 2 bedroom and 7 x 1 bedroom units)

Page 132


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Decision Notices issued (from Council Minutes) 1 October 2013 â&#x20AC;&#x201C; 30 December 2013 Application #

Date of Council Decision

Applicant

Address

Property Desc

Application Type / Application Desc

Atherton Shire Planning Scheme

DA/13/0019

3/10/13

Aurecon

Lookout Road, Tinaroo

Lot 484 NR 6334

DA/13/0124

17/10/13

Bernardino Rocca

7269 Kennedy Highway, Tolga

Lot 120 NR194

DA/13/0056

17/10/13

Neale Chiu Chong

Lot 455 NR4796

DA/13/0135

19/12/13

Majik Holdings Pty Ltd TTE

67 Welch Road, Barrine 188 Rockley Road, Atherton

Lot 3 RP 718878

Reconfiguring a lot Subdivision

Atherton Malanda Road, Malanda 2 Angus Street, Malanda

Lot 2 SP179183

MCU - Retirement Village (Extension & Alterations to existing facility) MCU - Business Premises

7 - 9 Anzac Avenue, Mareeba 291 Byrnes Street, Mareeba 19 Kullaroo Close, Kuranda

Lot 1 SP149572

MCU Telecommunication facilities ((Fixed Wireless Facility)) Material Change of Use - Rural Workers Accommodation ((Maximum 8 persons)) Reconfiguring a lot Subdivision

Eacham Shire Planning Scheme

DA/13/0105

17/10/13

OzCare

DA/13/0135

7/11/13

Yenfor Pty Ltd as trustee for the Arnold-Nott

Lot 1 RP724726

Herberton Shire Planning Scheme

Nil Mareeba Shire Planning Scheme

REC/12/0010

3/10/13

E Francis & Kerry Francis

DA/13/0138

5/12/13

Gennarino Tatti, Rosina Tatti

DA/13/0039

19/12/13

Garth and Catherine Retter

DA/13/0129

19/12/13

Norman Caird

Chewko Road, Mareeba

Page 133

Lot 2 RP710948

Lot 2 RP 734383

Lot 2 SP217458

RoL - 2 Lot Residential Subdivision MCU - Vehicle Repair Station MCU - Residential Units (Fifteen x 2 bedroom Residential Units) and and Reconfiguring a Lot Subdivision (1 into 15 Standard format lots and common property) MCU - Motor Home Park


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Negotiated Decision Notices issued (from Council Minutes) 1 October 2013 – 30 December 2013 Application #

Date of Council Decision

Applicant

Address

Property Desc

Application Type / Application Desc

Atherton Shire Planning Scheme

Nil Mareeba Planning Scheme

Nil Herberton Planning Scheme Nil Eacham Planning Scheme Nil

Operational Works Decision Notices issued under Delegated Authority 1 October 2013 – 30 December 2013 Application #

Date of Decision Notice

Applicant

OW/13/0035

22/10/13

Cassie Twine

OW/13/0043

11/12/13

OW/13/0044

12/12/13

OW/13/0047

18/12/13

Cameron & Jamie De Lai Norman Waterhouse OzCare

Address

Property Desc

8-10 Wisteria Street, Atherton

Lot 15 SP219102

6 Lawson Street, Tolga 36 Equestrian Drive, Tolga Atherton Malanda Road, Malanda

Lot 2 RP715570 Lot 85 RP731067 Lot 2 SP179183

Application Type / Application Desc Op Works Sewerage Infrastructure Op Works - Road Works Op Works - Road Works Op Works - Other: (Extension to Internal Car Park)

Development Applications 1 October 2013 – 30 December 2013 Application #

DA/13/0150

DA/13/0151

DA/13/0152 DA/13/0153

Application Date

Applicant

Address

Gillian Dobson

88 Bellview Drive, Ravenshoe

Lot 52 SP214804

MCU - House (Two Storey dwelling Maximum10m height)

8/10/13

Kevin Peter Smits, Susan Joy Taig

493 Maalan Road, Maalan

Lot 1 RP739697

RoL- Subdivision (1 into 2 lots)

8/10/13

Roy Owens, Kathy Rita Owens

10 Equestrian Drive, Tolga 3 Beames Street and 20 & 22 Costin Street and 16 Reynolds Street, Mareeba 1 Coondoo Street, Kuranda

3/10/13

Cohico Pty Ltd TTE

8/10/13 DA/13/0154

Tablelands Regional Council 10/10/13

Page 134

Property Desc

Application Type / Application Desc

Lot 72 RP729052 Lot 9 M356175, Lot 14 M356226, Lot 13 M356226, Lot 7 M356188

RoL - Subdivision Reconfiguring a lot Boundary realignment

Lot 13 K4019

MCU - Indoor Recreation Facility (Visitor Information Centre)


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Development Applications 1 October 2013 â&#x20AC;&#x201C; 30 December 2013 Application #

Application Date

DA/13/0157

Applicant Sandra Ann McCorry

24/10/13 DA/13/0159

Property Desc Lot 311 SP181109

RoL - Boundary realignment

Lot 3 RP716174, Lot 8 RP714124

RoL - Boundary realignment

643 Malone Road, Mareeba

Lot 98 NR7103

NBN Co Ltd C/Aurecon

Kennedy Highway, Walkamin

Lot 475 NR6053

Karen Michelle Aston

Button Close and Euluma Creek Road, Julatten 140 Kulara Road, Barrine Yarrabee Close, Mareeba

Lot 2 SP240377, Lot 1 SP240377

MCU Communications Facility (Fixed Wireless Facility) MCU Telecommunication facilities (Fixed Wireless Facility) RoL - Boundary realignment

Oaky Valley Avenue, Mutchilba 4 Eacham Place, Malanda Grace Street, and 8 William Street, Herberton

Lot 31 SP240361

Malcolm John Jennings, Benjamin Ydbi Murat, Plump Murat, Skender Murat NBN Co Ltd C/Aurecon

25/10/13 DA/13/0160

25/10/13 DA/13/0161

28/10/13 DA/13/0163

Cascades Vista Pty Ltd 1/11/13

DA/13/0164

BTM & S Stankovich Pty Ltd

Lot 28 SP154466

RoL - Subdivision (1 into 6 Lots)

Lot 111 SP257031

MCU - Business (Medical Centre) and Shop (2 Special Stores and 1 Supermarket) and Restaurant (Cafe/Restaurant) RoL - Subdivision

5/11/13 DA/13/0165

Planz Town Planning Pty Ltd 6/11/13

DA/13/0168 13/11/13 DA/13/0170

Atherton Geddes Nye, Geraldine Mary McGuire Tablelands Regional Council - Mareeba Branch

19/11/13 DA/13/0172

Lesley Kay Watson 20/11/13

DA/13/0175

Donald Forbes Wight 28/11/13

DA/13/0177 29/11/13 DA/13/0178

29/11/13

Application Type / Application Desc

8 McKenzie Street, Kuranda 234 Jennings Road and Ray Road, Mareeba

17/10/13 DA/13/0158

Address

Barletta Investments Pty Ltd Shirley Joan Williams, Leslie Robert Williams

6/10 Alice Street, Atherton Dirran Street, Millaa Millaa 2 Main Street, Atherton 1573 & 1597 Chewko Road, Walkamin

Page 135

Lot 2 RP705258

MCU - Business (Offices)

Lot 207 H2531, Lot 211 H2531, Lot 212 H2531, Lot 206 H2531, Lot 206 H2531 Lot 6 SP239273

RoL - Boundary realignment

Lot 442 NR1460

MCU - Multiple Dwelling (Extensions to Existing Units) RoL - Subdivision (1 into 2 lots)

Lot 701 RP746155

RoL - Subdivision

Lot 2 RP728893, Lot 1 RP728893

RoL - Boundary realignment


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Development Applications 1 October 2013 – 30 December 2013 Application #

Application Date

DA/13/0180

Applicant

Property Desc

Application Type / Application Desc

82 Anderson Road, Malanda Rob Veivers Drive, Kuranda

Lot 2 RP745417

RoL - Subdivision (1 into 2 lots)

Lot 4 RP736331, Lot 4 RP736331, Lot 4 RP736331

Aurecon

94 Vicary Road, Mareeba

Lot 2 RP 718754

Karen Rhonda Hayes

37 Appaloosa Crescent, Tolga Masons Road, Kuranda

Lot 11 RP731066

MCU - Residential Units (5 x 2 bedroom and 7 x 1 bedroom units) MCU Communications Facility (Fixed Wireless Facility) RoL - Subdivision (1 into 2 lots)

Steve Taylor 2/12/13

DA/13/0181

Driscoll Carvey Building Design and Interiors

Address

2/12/13 DA/13/0182

3/12/13 DA/13/0183 12/12/2013 DA/13/0185 20/12/2013

Quintilian Pty Ltd TTE

Lot 27 SP119576, Lot 3 RP725562, Lot 27 SP119576, Lot 9 RP725562

RoL - Subdivision (Boundary realignment and subsequent subdivision)

Operational Works Applications 1 October 2013 – 30 December 2013 Application #

Application Lodged Date

Applicant Vittoria

Address

Property Desc

Application Type / Application Desc

8-10 Wisteria Street, Atherton 18-20 Hort Street, Mareeba

Lot 15 SP219102

Op Works Sewerage infrastructure Op Works Drainage works (Stormwater drainage connection from Mba Court Hous) Op Works - Other: (Bore Installation/Testing ) Op Works - Other: (Gravity retaining walls for raw material stockpile) Op Works - Road works (Operational Works for the Creation of 7 New Leases)

OW/13/0035

18/10/2013

Cassie Twine

OW/13/0037

25/10/2013

Building and Asset Services

OW/13/0038

28/10/2013

Ross Menniti, Giuseppina Menniti

626 Chewko Road, Mareeba

Lot 46 SP217444

OW/13/0040

1/11/2013

John Grego

47 Myola Road, Kuranda

Lot 2 RP892259

OW/13/0041

7/11/2013

Cardno Pty Ltd

10 & 14 & 6 & 8 Hickory Road, Russett Park and 154 Oak Forest Road, Kuranda

Lot 279 NR7210, Lot 279 NR7210, Lot 279 NR7210, Lot 279 NR7210, Lot 279 NR7210

Page 136

Lot 10 SP212598


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Operational Works Applications 1 October 2013 â&#x20AC;&#x201C; 30 December 2013 Application #

Application Lodged Date

Applicant

Address

Cameron De Lai, Jamie De Lai Kanjini Co-Op Ltd

OW/13/0043

27/11/2013

OW/13/0042

27/11/2013

OW/13/0044

4/12/2013

Norman Douglas Waterhouse

OW/13/0045

6/12/2013

Tri Props Pty Ltd

OW/13/0046

11/12/2013

Malanda Chamber Commerce

of

OW/13/0047

12/12/2013

OzCare

OW/13/0048

19/12/2013

Larissa Kruck, Anthony Kruck, Elaine Kruck

Property Desc

Application Type / Application Desc

6 Lawson Street, Tolga Emerald Falls Road, Mareeba

Lot 2 RP715570

36 Equestrian Drive, Tolga Manthey Road, Atherton

Lot 85 RP731067

Op Works - Road works Op Works - Road works (Upgrading Emerald Falls Road for Kanjini Co-Op Sub) Op Works - Road works

1 Pioneer Avenue, Malanda

Lot 334 NR8001

Atherton Malanda Road, Malanda 14 Kehoe Place, Yungaburra

Lot 2 SP179183

Lot 67 RP896904

Lot 132 NR1359

Lot 3 SP239256

Op Works - Road works and Storm water and Earthworks and Water infrastructure and Sewerage infrastructure Op Works Signage (Off Premises Advertising Sign) Op Works - Other: (Extension to Internal Car Park) Op Works - Other: (Car Park and Access)

Comparison of applications October - December 2012 October - December 2013 Atherton

17

10

Mareeba

10

16

Herberton

2

2

Malanda

3

7

Total

32

35

Page 137


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Strategic Planning Report – October - December 2013 Description Tablelands Regional Council Planning Scheme

Timing 10 October

Status 

Resolving Planning Scheme submissions at Council Special Meeting (Bushfire Hazard Overlay, Rural Residential Zone, Proposed Rural Lifestyle Precinct, Biodiversity Overlay Mapping and Rural Zone Code).



Addressing Planning Scheme submissions at Council Workshop (Rural Residential Zone, Other Zones and Scheduling and Project Timing for TRC Planning Scheme Adoption).



Addressing Planning Scheme submissions at Council Workshop (Rural Zone Codes, Proposed Rural Lifestyle Precinct, Priority Infrastructure Plan, Other Zones for future MSC).



Resolving Planning Scheme submissions at Council Ordinary Meeting (Priority Infrastructure Plan, Mareeba Shire Other Zones and Rural Zone Submissions).



Addressing Planning Scheme submissions at Council Workshop (Proposed Rural Precinct, Renewable Energy Facilities, Strategic Framework and Miscellaneous Issues)

Addressing Planning Scheme submissions at Council Workshops (Remaining are: Biodiversity, Wetlands and Watercourses, Bushfire, Renewable Energy Facilities, Rural Precincts and Flood Overlay).

Negotiations with State Government regarding overlays, Rural and Rural Res precincts and Planning Scheme matters.

Rural Industry Working Group - discuss resolutions from Council workshops and ordinary meetings regarding submissions and Rural lifestyle precincts.

Continue amending draft TRC Planning scheme in accordance with Council resolutions.

31 October

14 November

5 December

12 December

Ongoing

Ongoing

Ongoing

Ongoing

Page 138


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

DISASTER MANAGEMENT Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Disaster Management OP58 - Continue the development of a disaster management plan (including operational plans) as required by the Disaster Management Act 2003 for the whole of the TRC region OP59 – Undertake comprehensive disaster hazard analysis OP60 – Develop and deliver corporate training and exercise program for disaster management operations OP61 – Coordinate the implementation of lessons from TC Yasi in preparation for wet season OP62 – Assist with the identification of corporate critical activities and the development of service level business continuity plans OP63 – Natural Disaster Management Community Resilience and Recovery Planning

DISASTER MANAGEMENT QUARTERLY REPORT October to December 2013 Operations / Incidents  Nil activation for LDMG.  A severe storm with winds in excess of 100km an hour and marble sized hailstones impacted Mt. Garnet on 18 November 2013. Several requests for SES assistance were received in relation to roof damage, extensive vegetation damage, loss of power. 1 house was uninhabitable. 1 business was unable to reopen in the short term. Tablelands Regional Council responded by clearing roads, footpaths and Council owned land. Ergon were proactive in their response and reconnected the community within 24 hours. Disaster Management Groups:  District Disaster Management Group (DDMG) meetings held 11 October, 15 November and 13 December 2013.  Local Disaster Management Group (LDMG) meeting held 16 October and 11 December 2013.  Mareeba Fire Management Group meeting held 23 October 2013.  Atherton Fire Management Group meeting held 24 October 2013. Disaster Planning  LDMP and all Sub Plans reviewed for de-amalgamation purposes.  Logistics Sub Plan finalised for approval by LDMG.  Activation and Operation of the LDCC Sub Plan for approval by LDMG.  Meeting with Stanwell regarding Koombooloomba Dam took place on 1 November 2013.  Attended pre-season briefing in Cairns with presentations from BoM, QFES, DLGCRR and EMQ.  Tablelands Regional Council Flood Mitigation discussion on 4 December 2013 to try to identify projects for possible funding. De-amalgamation Issues  Installation of radios and cyclone protection for windows and doors during October 2013.  Disaster Management Working Group meetings held 16 and 30 October, 18 November, 2 and 20 December 2013. Presentations & Conferences  Delivered presentation at DAFF Disaster Management Workshop in Cairns on role of LDMG on 5 December. Training & Exercises  NDRRA Training held in Cairns on 10 October 2013 – well attended by Tablelands Regional Council personnel.  Guardian Training for Agency Liaison Officers held 5 November 2013.  Guardian Training for Tablelands Regional Council Personnel held 6 November 2013.  Guardian Training for MSC personnel held 7 November 2013.  Exercise Beacon held for Tablelands Regional Council and MSC on 8 November 2013. Debriefs held 18 November 2013.  Attendance at DFES LDCC Training Pilot Session on 20 November 2013. Page 139


TRC Tablelands Regional Council - Agenda

 

Thursday 06 February 2014

Attendance at EAP Officer Training for Crooks and Wyndham Dams on 22 November 2013 in Mt. Garnet. NDRRA Training held in Cairns on 10 December 2013 – well attended by Tablelands Regional Council personnel.

Community Engagement  Get Ready Queensland Week held 14-20 October 2013  Attendance at SES Week Launch and Celebration Event on 9 November 2013 at Tinaburra.  Kuranda Community Disaster Preparedness Information Session held on 13 November. Attended by 40 community members. Presentations from QPS, SES, RFSQ and Disaster Management Team.  Attendance at residents meeting at Irvinebank on 11 December 2013 in relation to the EAP for Ibis Dam.

REGULATORY SERVICES Management Administration and Support Services Building and Plumbing Services Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Building Certification; Building Compliance OP5 – Provide temporary support to the Regulatory Support Officers – Building OP6 – Implement program to register and monitor Backflow Prevention Devices OP7 – Digitising the “as constructed” plumbing and drainage records and finalising the purchase and installation of a scanner within the section Sewerage Compliance OP56 – Ensure on-site sewerage systems comply with the interim code of practice for on-site sewerage facilities

Page 140


TRC Tablelands Regional Council - Agenda

Tablelands Regional Council Building Services Statistics for the period October, November and December 2013

Page 141

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 142

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 143

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 144

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 145

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014 Comment [DA1]: Can we change this to say Q1 2012, Q2 2012 etc rather than 04/2012 07/2012 etc

Page 146


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Environmental Health Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Community Safety OP4 â&#x20AC;&#x201C; Provide temporary support to the Regulatory Support Officers - Health

September 2013

Quarterly Report Environmental Health

October 2013

December 2013

FOOD Routine Follow-Up Inspection Fee Inspection Inspection - General Info Received TOTAL INSPECTION Improvement Notice/Notice

57 5 0 3 65 0

32 9 1 2 44 0

36 8 0 3 47 0

ACCOMMODATION Routine Follow-Up Inspection Routine / Follow-Up Inspection Fee Inspection Inspection - General Info Received TOTAL INSPECTION Improvement Notice/Notice

0 0 0 0 0 0 0

1 0 0 0 0 1 0

0 0 0 0 0 0 0

PERSONAL APPEARANCE SERV Routine Follow-Up Inspection Fee Inspection Inspection - General Info Received TOTAL INSPECTION Improvement Notice/Notice

0 0 0 0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

Infringements Issued Food Act

0

1

0

GENERAL ENQURIES Food Noise Odour Vermin/Mosquitoes Dust Rubbish Accommodation Stormwater Other

25 2 0 2 0 0 0 1 0

12 1 0 0 0 0 0 0 3

9 1 0 0 0 0 0 0 5

Page 147


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

September 2013

Quarterly Report Environmental Health Inspection for (Residential as at 1/07/2011) Food Noise Odour Vermin/Mosquitoes Dust Rubbish Accommodation Stormwater Other Inspection (Commercial as at 1/07/2011) Food Noise Odour Vermin/Mosquitoes Dust Rubbish Accommodation Stormwater Other Follow-up Food Noise Odour Vermin/Mosquitoes Dust Rubbish Accommodation Stormwater Other Notices Food Noise Odour Vermin/Mosquitoes Dust Rubbish Accommodation Other COMPLAINTS / CR's ENQUIRIES Front Counter Telephone OTHER WORK No new premises/plan approvals Accreditation of Food Safety Program

Page 148

October 2013

December 2013

0 1 0 0 0 4 0 0 1

0 1 3 0 2 3 0 0 0

0 0 3 0 0 1 0 0 2

0 1 1 1 0 0 2 2 0

0 3 4 1 0 1 1 0 0

1 0 2 1 0 1 1 0 0

0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 43

0 0 0 0 0 0 0 0 35

0 0 0 0 0 0 0 0 28

11 54

13 47

9 47

9 0

1 0

0 0


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Local Laws Administration and Enforcement Corporate and Operational Plan linkage: This section reports against the following Operational Plan tasks/activities: Animal Management OP3 – Conduct an Approved Inspection Program (AIP) for animal registration and adequate enclosures as provided for in the Animal Management (Cats & Dogs) Act (AM Act). Confirm enforcement program and promote responsible pet ownership Legislative Compliance OP79 – Finalise the implementation of a new suite of local laws for the region

2013 Monthly Stats Health and Local Laws MONTHLY REPORT FORM

Month – October, November and December 2013 Environmental Health Officers: Robert D'Addona, Paul Le Gear, Doris Cooper Definitions: * ! #

only include those inspections that have been entered onto AFSA (Australian Food Safety Assessment) form Include Land Record Searches and Pre-opening inspections Include inspections that are neither routine nor follow-up, such as premises found to be operating illegally 2013 Quarterly Stats Health and Local Laws Local Laws Complaints

Barking Cats Dangerous/aggressive Dead animals Dog attack involving person Dog attack - other than people Dog restrained for collection Livestock - general Livestock - straying on road Missing animal Noise Poultry/Birds Poultry/ birds – Other Property hygiene- animal Request for trap - cat Request for trap - dog Straying dog Too many dogs Unregistered dog Approved Inspection program

Page 149

September 2013

October 2013

December 2013

28 12 13 N/A 2 4 12 8 34 42 1 0 0 15 5 33 1 5 0

26 8 19 N/A 2 6 10 13 30 32 2 0 1 12 7 31 3 2 0

16 8 17 N/A 4 4 12 3 8 24 0 1 0 8 4 20 2 2 0


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

September 2013

October 2013

December 2013

5

5

5

14

12

9

Illegal Camping Illegial camping CR's received

3

1

0

Abandoned vehicles CR's received

6

8

5

243

230

152

15 27 1 0 0

1 23 0 0 1

0 9 0 0 0

19 3 5 1 10 0 1 2 0

22 7 6 3 10 0 1 3 0

12 7 4 0 9 0 0 0 0

0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0

Compliance Notices issued

45

46

36

Dog Vetted Cat Vetted

12 9

9 8

7 10

Animal Complaints - Continued

Parking CR's received Overgrown land CR's received

Total CR Infringements Issued Animal Regulated Parking Nuisance Commercial Use of Roads Food Act Animals Impounded Dogs Impounded Dogs Still in pounds Dogs Released to Owner Dogs Rehomed Cats Impounded Cats released to owner Cats Rehomed Cats Still in pounds Cattle Impounded Animals Impounded (continued) Cattle released to owner Cattle still in pound Cattle Sold Horses Impounded Horses still in pound Horses given away Horses Released to Owner Horses Sold Other animal

Page 150


TRC Tablelands Regional Council - Agenda

Page 151

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 152

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 153

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 154

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 155

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 156

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 157

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 158

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 159

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 160

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

CHIEF EXECUTIVE OFFICER INTERNAL AUDIT ITEM-9

MINUTES OF AUDIT COMMITTEE MEETING HELD ON 13 DECEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

EXECUTIVE SUMMARY This report presents the minutes of the Audit Committee Meeting held on 13 December 2013, for Council's consideration. OFFICER'S RECOMMENDATION "That Council receives and ratifies the recommendations as documented in the minutes of the Audit Committee meeting held on 13 December 2013." BACKGROUND The Audit Committee considered the following agenda items at its meeting held on 13 December 2013:  Financial Statements for the Period Ended 31 October 2013  External Audit Preliminary Closing Report for the year ended 30 June 2013. (This is a preliminary report prepared by Council’s external auditor covering financial reporting issues and key audit risk areas. No major issues or risk factors were identified, except for the identification of income and expenditure and assets and liabilities, attributable to the de-amalgamating MSC. The final Crowe Horwarth Cash Flow Re-creation Report will provide this detail.)  Draft Financial Statements Year Ended 30 June 2013. (As noted above and in the Audit Committee resolution, the statements are incomplete due to the need to identify the income and expenditure and assets and liabilities attributable to the de-amalgamating MSC. A special meeting of the Committee will be held to ratify the statements once they are complete.)

Page 161


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

 Internal Audit Progress Report. (This report provides an overview of progress in implementing the Annual Internal Audit Plan. Projects completed in the period June to December 2013 included audits of; current contractor panel arrangements for engineering related services and caravan park revenue assurance. Recommendations of each audit will be implemented in full. The internal auditor has also been requested to undertake a due diligence review of the methodologies adopted by Crowe Horwarth.)  Risk Management and Policy Development. (This report addresses Business Continuity Management progress and provided the Audit Committee with a list of outstanding public liability claims.)  Legislative and Regulatory Compliance – Procurement. (The Audit Committee reviews all contracts over $200,000 entered into by Council.)  Legal Matters Status Report. (The Audit Committee reviews all legal matters as well as those referred to the CMC and Ombudsman from a risk perspective.) Should Councillors have any queries regarding items noted on the Audit Committee agenda please do not hesitate to ask me. LINK TO CORPORATE PLAN Accountable Leadership – Transparent Practices

CONSULTATION Internal Audit Committee Chief Executive Officer General Managers Internal Auditor

External Carolyn Eagle – Pacifica Chartered Accountants

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Refer internal audit report recommendations POLICY IMPLICATIONS Refer internal audit report recommendations FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL

Page 162


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION N/A ATTACHMENTS 1.

Minutes of the Audit Committee Meeting 13 December 2013. DWS# 2924951

Date Prepared:

29 January 2014

Page 163


TRC Tablelands Regional Council - Agenda

Page 164

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 165

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 166

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 167

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 168

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ADMINISTRATION ITEM-10

QUARTERLY REPORT - PERIOD ENDED 31 DECEMBER 2013 - CHIEF EXECUTIVE OFFICER

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

EXECUTIVE SUMMARY This report provides Council with a summary of the activities of the Governance and Executive Services Department. The Department includes the service areas of CEO leadership and management, executive administration support, regional development and related projects, internal audit, media and communications and events management. Note that internal audit reports separately to Council through the Audit Committee. OFFICER'S RECOMMENDATION "That Council resolve to receive and note the Governance and Executive Report for the period ending 31 December 2013." BACKGROUND CEO LEADERSHIP AND MANAGEMENT Corporate and Operational Plan Linkage. The information provided herein reports against the following Corporate Plan strategies:  OP 81 - participate in regional forums as appropriate (FNQROC, Terrain NRM, NQLGA)  OP 82 - ensure that strategies developed at an operational level align with the overall strategic direction as set out in the Corporate Plan  OP 85 - implement the requirements of the local government act 2009  OP 113 - employ strategies for effecting long term cultural change within TRC to ensure the development and maintenance of positive staff morale, productive and efficient work practices and cohesive high performing teams

Page 169


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Governance Regional Forums Please find attached the agenda’s and minutes of the 14 October and 9 December 2013 FNQROC Board meetings. As noted in previous reports there are a number of regional initiatives being coordinated by FNQROC and these continue successfully. Should there be any queries regarding items noted in these documents please do not hesitate to contact me. De-amalgamation As Council is aware the De-amalgamation Project Manager finished in the role a few days before Christmas, therefore I will provide Council with a brief update on de-amalgamation activities. Firstly, it is worth noting and celebrating that 1 January 2014 passed without a hitch! All systems were operational when the TRC and MSC opened their doors on 2 January. We achieved our goal of creating two operational Councils. Their future success now lies firmly in the hands of the elected representatives. I have thanked staff for their hard work and dedication to this project, however I would particularly like to note the contribution of the ICT staff. I would also like to acknowledge the supportive role of the Mayor and Councillors during the past nine months. Although the majority of the work has been done to achieve a successful de-amalgamation, please note that it is not over yet! There are areas where a significant amount of work is still required, as noted below:  ICT – systems are still being separated and the new Atherton Data Centre requires refinement to properly host systems and data.  Finance – At the time of writing this report the Crowe Horwarth Cash Flow Re-creation report (draft v2) has just been received and will be considered at the next Transfer Committee (TC) meeting. Once accepted by the TC the methodologies used will be applied to split transactions for the 6 months 1 July to 31 December 2013, with all year-end adjustments to be done as at 31 December.  Other – resolution of outstanding items through the TC and ongoing monitoring of deamalgamation costs. The TC held meeting number 18 on 7 January and the minutes are now available on the website. Decisions taken included:  Transfer video conferencing equipment to the TRC at its written down value.  Cease the free collection of waste cardboard from Mareeba businesses. Letters advising the businesses have been delivered and collection will cease on 14 Feb 2014.  Contract for Herberton and Irvinebank waste transfer stations split.  De-amalgamation cost schedule adopted. At the time of writing this report TC meeting number 19 is due to be held on 29 January 2014. The agenda for this meeting is comprehensive as the Committee is attempting to finalise a number of outstanding de-amalgamation cost items, other matters which have arisen such as the ongoing administration of the Transport Infrastructure Development Scheme and Roads to Page 170


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Recovery, and the Crowe Horwarth Cash Flow Re-creation Report. The minutes of this meeting will be available before the Council meeting of 6 February. I would also like to advise Council that, again at the time of writing this report, I have received no information from the Minister regarding the claim for the purchase and refurbishment of 51 Mabel Street to be treated as a de-amalgamation cost. However, the State Government Deamalgamation Project Manager did visit recently and asked to view the 51 Mabel Street facility and the option put forward by the Transfer Manager to accommodate the additional staff, being the old school site. As a result of the visit I provided the Project Manager with additional information to support the TRC case. I have been advised to expect an answer by Friday 31 January. Strategic Planning Council will note by way of separate report the Operational Plan for January to June 2014 included in this agenda. This is an integral part of the TRC - Beyond January 2014 Integrated Planning Framework as presented to Council recently by the Senior Advisor Organisational Development. The Plan is an important document which provides clarity, accountability and operational focus for Council's three Departments. The operating initiatives listed represent high priority actions required to improve operational efficiency and effectiveness, consistent with the longer term strategies defined in Council's Corporate Plan. Outcomes represent programs, products and services which are the responsibility of the relevant Department, Group or Section. Internal Audit Please refer to separate report included in this agenda.

MEDIA AND COMMUNICATIONS Corporate and Operational Plan linkage: The information provided herein reports against the following Corporate Plan strategies: CP Strategy: 1.2.4 â&#x20AC;&#x201C; Image and Identity (Regional Image and Identity) CP Strategy: 4.1.2 â&#x20AC;&#x201C; Community Participation (Corporate Communications)

MEDIA RELEASES October: 19 November: 21 December: 6 MEDIA INQUIRIES This period saw 23 Media Inquiries dealt with. These covered issues ranging from cat registration to changes to the Rural Fire Levy, and television transmission issues at Chillagoe.

Page 171


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ADVERTISING Advertising activities in this period included Gallery activities, roadworks notifications and as the year ended, promotion of information such as new telephone and other contact information and Christmas closure services advisory material. DESIGN During this period 14 Design products were created. Largely these were either the regular Talking Point staff newsletter, or De-amalgamation specific products. INTERNAL NEWSLETTERS The regular, monthly Talking Point continued to be produced alongside Special Editions dealing with De-amalgamation matters. Also produced during this period were a number of "The Note" newsletters from the Transfer Manager, for staff moving to the new MSC. DISASTER MANAGEMENT Attended all LDCC meetings. Participated in Exercise Beacon for TRC and contributed to MSC preparations for their LDCC operations. MEDIA DATA 1 OCTOBER 2013 - 24 DECEMBER 2013 Analysis: • 119 items about Council in the print media • 114 items (or 96.6%) were positive or neutral in nature • 5 items (or 3.4%) were negative in nature EVENTS Corporate and Operational Plan linkage: The information provided herein reports against the following Corporate Plan strategies: CP Strategy: 1.2.1 – Community Celebration Events and Festivals OP29 – Continue to directly organise or support community events and festivals utilising the services of Council’s Events Officer and by financial and in-kind contributions CP Strategy: 4.2.4 – People Management Corporate Health and Wellbeing OP184 – Comply with legislative and award requirements in relation to all types of leave entitlements and maintain other existing employee benefits

1.

Event and Date: Status of Project: On Target: Comments:

Australia Day - January 2014 75% Yes  Australia Day this year will be held at the Atherton International Club as in previous years; catering is done on site and venue is air conditioned and set up by staff which makes it ideal; nominations are coming in slowly, the program is coming together; no citizenship ceremony thisyear which simplifies the ceremony enormously.

2.

Event and Date:

Mayors Christmas Appeal Page 172


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Status of Project: On Target: Comments:

90% Yes  The EO along with Cr Shaaron Linwood, the Mayor and Cr Peter Hodge met with the Emergency Response (ER) organizations to discuss the Appeal for 2013; it was agreed the organizations would issue $40 vouchers to their clients this year; This proved to be successful; we are still waiting for final invoices to ensure there were sufficient funds to cover the costs.

3.

Event and Date: Status of Project: On Target: Comments:

Christmas events- Turning on the Lights/Carols 100% Yes  The EO worked again with the Rotary to put on the Carols in Mareeba on 1 December; Turning on the Lights was 22 November this year to kick off the Christmas season on the Tablelands - the event needed to be early this year so it did not clash with a few other community events; The Light up for Christmas comp was run much the same as previous years and was launched in early to mid November- with just as many entrants as in previous years; prize money was cut back due to lack of sponsorship.

4.

Event and Date: Status of Project: On Target: Comments:

Relay for Life - November 2013 100% Yes  The event was held in Atherton and preparations was run successfully again this past year. The committee met several times and the EO again did the logistics for the Committee.

5.

Event and Date: Status of Project: On Target: Comments:

Taste of the Tablelands - October 2013 100% Yes  The EO is helping the committee with this event now. The EO will work with the committee to grow and improve the event for the future, since it is an event Council feels will value ad to the region.

6.

Event and Date: Status of Project: On Target: Comments:

VP Day - August 2013 100% Yes  The Event was a great success with 18 new individual plaques being dedicated on the day, as well as one unit plaque. Rocky Creek Park hosted about 350 people on the day and everything ran smoothly. The traffic plan was much better organized this year and the QPS were extremely happy with Council's handling of the plan this year.

7.

Event and Date: Status of Project: On Target: Comments:

Maize Festival August 2013 100% Yes  The event was run by an outside committee with help from Council's Event Officer; on the night the EO organized the stalls and sets up the parade logistics and runs three phase Page 173


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

power for the set up on the street; the EO has been attending regular meetings of the committee this past year and has some input in how the Festival can be made better in the past, Cr Hodge and the EO will sit on the committee in the future to ensure it is running smoothly and moving forward. 8.

Event and Date: Status of Project: On Target: Comments:

Seniors Week - August 2013 100% Yes  This year Seniors week was 17-25 August in Queensland; the Events Officer worked with community groups to hold community events during the week; one event was held in Mareeba, where 150 attended; one event in Malanda and the Council partnered with OzcCare and one event in Atherton where the Council partnered with the Atherton Uniting Church - that event hosted 185 seniors from the community; all three events were very successful this year and working with these community groups proved to be valuable to both the community and Council.

9.

Event and Date: Status of Project: On Target: Comments:

Garden Awards August 2013 100% Yes  This year the Garden comp had 36 entrants - much the same as last year; more than half of the gardens participated in the Open Garden scheme; this year Council introduced a Hall of Fame for entrants who have won several years in a row; Len Curtis judged the entrants this year and did a great job; the categories have been cut down from previous years and Council will gauge whether the nominees were happy with the new categories.

10.

Event and Date: Status of Project: On Target: Comments:

Christmas in July 2013 100% Yes  2013 saw a record number of motor homes through the gates at Davies Park (356) over the four day event. The event was a huge success raising money for local charities as well as providing economic benefits to the region. The Events Officer is working with the new CMCA president to secure next year's event will be run as successfully.

11.

Event and Date: Status of Project: On Target: Comments:

Great Wheelbarrow Race May 2014 15% Yes  Events Officer worked with a committee to hold the 2013 Great Wheelbarrow Race this year; the event was a huge success boasting 72 teams and over 700 competitors. The event raised $461,000 for various charities, compared to last years fundraising total of $153,000. Dimbulah was a great night with a carnival atmosphere in the street - with Tug-OWar and mini race competitions; Almaden was a huge night and the committee honoured several people who have been with the race since it's inception, and Chillagoe was full of Page 174


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

people both competitors and spectators; Sponsorship being secured for next year's race; prep to be done for EO from the MSC to take over the logistics and nominations open and updated. Other Soldier On Triathlon - prospectus, Sanctioning Doc, Traffic Management Plan, marketing and communications for the inaugural event; seeking sponsorship Citizenship Ceremonies Industrial Park artwork - brochure Artwork for Budget Report Posters for various community events Work for two local triathlons Council photos Organizing staff Christmas Party Organizing visit from Olympic swimmer Lisa Curry Annual Report artwork Malanda Falls Visitor Centre Opening and invites (artwork) Long Tan Day Attended NBN meetings, Digital Economy meeting, Advance Cairns, and starting to attend other Econ Development meetings and work strategic ways forward for the region and Council with the Econ Dev Officer Key Performance Indicators:

Variance Report

ď&#x192;ź

Prospective Actions

X

All events scheduled to date have been held successfully

Finance and Budget Management The Governance and Executive Services Operating Budget Variance Report as at December 2013 is attached for Councillors' information.

ATTACHMENTS 1. 2. 3.

FNQROC Agenda listing and minutes for meeting held on 14/10/13. FNQROC Agenda listing and minutes for meeting held on 9/12/13. Governance and Executive Services Budget Variance as at December 2013.

Date Prepared:

10 December 2013

Page 175


TRC Tablelands Regional Council - Agenda

Page 176

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 177

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 178

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 179

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 180

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 181

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 182

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 183

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 184

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 185

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 186

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 187

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 188

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 189

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 190

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 191

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 192

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 193

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 194

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 195

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 196

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-11

Thursday 06 February 2014

NOTED CORRESPONDENCE - 6 FEBRUARY 2014

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

OFFICER'S RECOMMENDATION Resolved "That the following correspondence be noted: 1.

Hon Andrew Powell MP submits letter to advise the release of Illegal Dumping Surveillance Camera Grant Program Round two

2.

Hon David Crisafulli MP submits advice to Mayor on approval of Tablelands Community Resilience and Capacity Building Program "Get Ready"

3.

Hon David Crisafulli MP submits to Mayor copy of letter sent to Jean-Marc and Lorraine Phillips in relation to mapping concerns for zoning areas that impact on insurance coverage at 13 Reynolds Road, Wondecla

4.

Department of Transport and Main Roads advises changes to organisational structure and addition of new members to the board of Management

5.

Premier of Qld submits copy of 2014 Qld Reconciliation Awards booklet

6.

Cairns Airport submits invitation to Mayor to attend Tropical Qld Export Exchange conference and trade show on 10/04/2014 at Shangri la Hotel, Cairns - RSVP not specified

7.

Transfer Committee - Minutes of Meeting - 7 January 2014

ATTACHMENTS As listed above. Date Prepared: 29 January 2014

Page 197


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1

Page 198


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2

Page 199


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 3

Page 200


TRC Tablelands Regional Council - Agenda

Page 201

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 4

Page 202


TRC Tablelands Regional Council - Agenda

Page 203

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 5

Page 204


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 6

Page 205


TRC Tablelands Regional Council - Agenda

Page 206

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 7

Page 207


TRC Tablelands Regional Council - Agenda

Page 208

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 209

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 210

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 211

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 212

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ORGANISATIONAL SERVICES ORGANISATIONAL DEVELOPMENT ITEM-12

ADOPTION OF 2013/2014 REVISED OPERATIONAL PLAN

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Roy Evans, Senior Advisor Organisational Development,

DEPARTMENT:

Organisational Services

EXECUTIVE SUMMARY Council's executive leadership team and line managers have undertaken a review of Council's annual Operational Plan for the 2013/14 financial year, for the period 1 January 2014 to 30 June 2014. The review has been completed and the amended plan is now before Council for adoption. OFFICER'S RECOMMENDATION "That Council adopt the reviewed 2013/2014 financial year Operational Plan for the period January to June 2014, as a result of de-amalgamation, effective 1 January 2014." BACKGROUND Council's Operational Plan for the 2013/14 financial year required a review as a result of the de-amalgamation of Mareeba Shire Council, to provide clarity and focus for Managers and staff within the de-amalgamated Tablelands Regional Council, for the period 1 January 2014 to 30 June 2014. In undertaking the review, the following objectives were pursued:    

the review was to remove Mareeba Shire Council actions and activities; the review was to remove actions or projects completed as at end of December 2013; the review was to include any additional actions identified by the newly-appointed executive and management team, but without any change to the 13/14 budget, and the reviewed Operational Plan template was to be used to sharpen the focus and emphasis on Departmental Managers responsibilities.

A new template was deployed to capture the Operational Initiatives and Outputs of each group within each Department, to be given priority attention up to 30 June 2014. In addition, Performance Indicators have been developed to measure progress of each of the items identified in the Operational Plan. Progress towards addressing the items and meeting the key performance indicator targets will be monitored and reported to Council in a Quarterly Report,

Page 213


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

with full-year 2013/2014 progress being reported to the community in Councils Annual Report, during the latter part of 2014. LINK TO CORPORATE PLAN The reviewed 2013/2014 Operational Plan has been developed from the 32 long-term strategies specified in the 2009/2013 Corporate Plan, as displayed in Table 1:

Table 1 - Long-Term Strategies in the 2009/2013 Corporate Plan Corporate Plan Priorities

Outcomes 1.1 Health and Well-being

1. Vibrant and Healthy Community 1.2 Quality of Living

2.1 Economic Development 2. Strong and Growing Economy 2.2 Connecting our Region

3. A Sustainable Environment

3.1 Responsible Environmental Management

3.2 Regional Infrastructure

4.1 Accountable Leadership 4. A Well-Managed Region

4.2 Quality Management

Long-Term Strategies 1.1.1 Active Lifestyles 1.1.2 Community Health 1.1.3 Community Safety 1.1.4 Leisure Opportunities 1.2.1 Community Celebration 1.2.2 Community Partnerships 1.2.3 Cultural Development 1.2.4 Image and Identity 1.2.5 Social Equity 2.1.1 Activity Centres 2.1.2 Business Support 2.1.3 Economic Investment 2.1.4 Employment Opportunities 2.2.1 Mobility 2.2.2 Traffic Management 2.2.3 Transport Planning 2.2.4 Accessible Networks 3.1.1 Environmental Awareness 3.1.2 Environmental Protection 3.1.3 Natural Hazards 3.1.4 Sustainable Development 3.2.1 Infrastructure Design 3.2.2Infrastructure Implementation 3.2.3 Infrastructure Maintenance 4.1.1 Advocacy Role 4.1.2Community Participation 4.1.3 Direction Setting 4.1.4 Transparent Practices 4.2.1 Asset Management 4.2.2 Customer Relations 4.2.3 Knowledge Management 4.2.4 People Management

The long-term Strategies within the Corporate Plan have been allocated to one or more Departments to progress in more operational detail, over a one year time-frame, as depicted in the original 2013/14 Operational Plan. The reviewed 2013/14 Operational Plan has displayed those Departmental-level priority actions as Operating Initiatives and Outputs according to Departmental responsibility. This provides clarity and accountability, as well as providing operational focus for the Departments within Tablelands Regional Council. All day to day core business activities and services are not necessarily listed in the Operational Plan, instead the Plan focuses on initiatives and outputs that will be required in the current financial year to achieve long term corporate objectives.

Page 214


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

This Operational Plan is based on the 2009-2013 Corporate Plan adopted by the Tablelands Regional Council on 8 April 2009. A renewed 5-year Corporate Plan will be developed during the period July to November 2014, for the period 2015 to 2019. In the meantime, Council is working towards the development of a Corporate Plan addressing the 2014 year strategic issues, to be bought to Council in the near future. Councilâ&#x20AC;&#x2122;s Operational Plan is a statement of specific works to be undertaken and services to be provided in order to progress the Long-Term Strategies set out in the Corporate Plan for the current financial year. A renewed Operational Plan and a new Budget for the 2014/15 Financial Year will be developed, prior to July 2014. CONSULTATION Internal During the development of the reviewed 2013/2014 Operational Plan, the Chief Executive Officer, Deputy Chief Executive Officer, General Managers, other members of the Executive Leadership Team, all line managers and other key staff were consulted and asked to contribute to the Plan. A briefing of Councillors was provided on the 14 January 2014 to outline the broad approach and intention of the planning process. The Executive Leadership Team co-ordinated the process and ensured consistency of approach across the organisation. The consolidated draft Operational Plan was circulated to the Executive Leadership Team for further comment including a moderation of the contents across Departmental responsibilities, before the final Operational Plan was collated for Council's adoption. External N/A LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) In accordance with the provisions of Section 175 of the Local Government Regulation 2012, an Operational Plan must: 1. be consistent with the annual budget; and 2. state how the local government will â&#x20AC;&#x201C; a. progress the implementation of the 5-year corporate plan during the period of the annual operational plan; and b. manage operational risks; and 3. include an annual performance plan for each commercial business unit of the local government. In accordance with section 174(3) of the Local Government Regulation 2012, Council will assess its progress towards implementing its annual Operational Plan at intervals of not more than 3 months. The reviewed 2013/2014 Operational Plan submitted for adoption meets those Statutory standards. POLICY IMPLICATIONS N/A

Page 215


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

FINANCIAL & RESOURCE IMPLICATIONS Whilst the formation of an Operational Plan is to be consistent with the annual budget, a review undertaken by Council's Executive Team has confirmed that the reviewed Operational Plan for 2013/2014 does not have any impact on the approved annual capital or operating budgets for the same financial year, for the de-amalgamated Tablelands Regional Council. The removal of those parts of the original 13/14 Operational Plan relating to the de-amalgamated Mareeba Shire Council is consistent with the budgetary amendments as a result of the de-amalgamation process. IMPLEMENTATION/COMMUNICATION When adopted, the reviewed 13/14 Operational Plan will be placed on Councils web-site for community access, and it will be the basis for each Department and each Group within Council to formulate detailed actions relating to the Operating Initiatives and Outputs specified in the Plan. Staff will be informed of its adoption through Departmental internal communications and the Plan will be freely available to staff within each Group and Department across Council. The Plan will direct and inform regular reporting regarding progress from responsible staff to Managers and then to General Managers/Deputy CEO and then to CEO as appropriate. ATTACHMENTS 1.

Tablelands Regional Council Operational Plan 2013/14 - for period January to June 2014

Date Prepared:

24 January 2014

Page 216


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT

Page 217


TRC Tablelands Regional Council - Agenda

Page 218

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 219

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 220

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 221

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 222

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 223

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 224

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 225

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 226

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 227

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 228

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 229

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 230

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 231

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 232

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 233

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 234

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 235

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 236

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 237

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 238

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 239

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 240

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 241

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 242

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 243

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 244

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 245

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 246

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 247

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 248

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 249

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 250

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 251

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 252

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 253

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 254

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 255

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 256

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 257

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 258

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 259

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 260

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 261

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 262

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 263

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 264

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 265

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 266

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 267

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 268

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 269

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 270

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 271

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 272

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 273

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 274

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

DISASTER MANAGEMENT ITEM-13

CHANGES TO THE DISASTER RELIEF & RECOVERY ARRANGEMENTS

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Sarah Dean, Senior Advisor Disaster Management

DEPARTMENT:

Organisational Services

EXECUTIVE SUMMARY

The Australian Government provides funding through the Natural Disaster Relief & Recovery Arrangements (NDRRA) to States and Territories to help them pay for natural disaster relief and recovery costs. This funding comprises a complex cost sharing criteria with most relief measures essentially funded 75% by the Commonwealth and 25% by the Queensland Government. At a Commonwealth level, NDRRA is administered by Emergency Management Australia (EMA). The State Disaster Relief Arrangements (SDRA) is wholly funded by the Queensland Government. The intent of the SDRA is to assist in the relief of communities whose social wellbeing has been affected by a disaster event. SDRA is all-hazards and as it is State funded, is not subject to the imposed event eligibility provisions or the activation thresholds. At a State level, SDRA and NDRRA are administered by the Queensland Reconstruction Authority (QRA). The guiding principles of SDRA and NDRRA funding are that it is:       

Not compensation based Not an entitlement or right Last resort funding and does not replace the need for appropriate insurance coverage Not a deciding factor when considering response and recovery operations For direct impact only (not consequential losses) Assessed case by case for eligibility Reimbursed on paid expenditure

It is important to note that the declaration of a disaster situation does not automatically trigger the activation of the SDRA or NDRRA and is not an automatic pre-requisite for the reimbursement of expended funds. In recent times, there have been changes to some of the activation triggers for different SDRA and NDRRA measures. The rules have changed over the years and what was once claimable, is no longer eligible. As disaster related finances are not normally included in the budgetary process, it is important to highlight changes which have the ability to negatively affect Council operations. The purpose of this report is to raise awareness of these changes so that Council understands the implications prior to the next event.

Page 275


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

OFFICER'S RECOMMENDATION

"That Council notes the impact of the changes to NDRRA and SDRA and writes to LGAQ and NQLGA about the implications in order to determine whether there is any support to lobby Federal & State Government for further changes”. BACKGROUND

State Disaster Relief Arrangements (SDRA) The State Disaster Relief Arrangements (SDRA) is activated by the Minister of Police & Community Safety. SDRA is not subject to the $240,000 activation threshold that exists under NDRRA so is able to be applied to a wider range of events and circumstances. There are two relief measures available under SDRA as follows:  

Personal Hardship Assistance Scheme (grants to individuals suffering personal hardship and distress to replace essential household items and repairs to dwellings) Counter Disaster Operations (reimbursement of extraordinary operations costs associated with an eligible event).

For more detailed information on SDRA Relief Measures – see Attachment 1. In recent times, the activation trigger for the SDRA has been amended. The old trigger was that the Personal Hardship Assistance Scheme was activated when Department of Communities, Child Safety & Disability Services (DCCDS) was satisfied that at least one case of personal hardship (e.g. inability to meet immediate needs for essential food, clothing, medical or accommodation needs as a direct result of the event) existed. Once activated, Counter Disaster Operations funding could also be made available to local governments. The new trigger for SDRA makes it clear that this relief measure will only be activated when there are no local service providers, or local service providers have reached their capacity to support individuals and families following a disaster who are suffering hardship. If activated, the following assistance will be made available:   

Immediate Hardship Allowance (no longer available for power outage alone; it is only for people unable to meet needs from own means or with support from family and friends; is only available for 7 days from activation). Essential Household Contents Grant (income tested). Structural Assistance Grant (income tested).

In order to determine disaster affected communities eligible for SDRA funding, the Minister will define a specific date range and the geographic boundary to which SDRA measures will apply – this could consist of residents, a single community, a local government area or number of local government areas that have been directly impacted by an eligible event. The changes have been designed to make it harder for communities to claim the $1000 handouts that have been a defining feature of previous programs. However, these changes also have implications for Council and its ability to claim Counter Disaster Operations for smaller events because Counter Disaster Operations can not be activated unless the Personal Hardship Assistance Scheme is activated. As an example, the storm that impacted Mt Garnet on 18 November 2013 destroying one house and damaging a number of businesses was deemed on this occasion to not be eligible for SDRA funding. In previous years, the occupants of the destroyed house would have been the identified case of hardship and both the Personal Hardship Assistance Scheme and Counter Disaster Page 276


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Operations would have been activated. This time around, the family were supported by the Ravenshoe Community Centre to organise key items such as accommodation, furniture, school items, etc. As a result of local service providers being able to meet the need, Council was not eligible to claim the $22,000 it spent on cleaning up this event e.g. clearing roads, footpaths, parks, green waste collection, etc. Going forward, Tablelands Regional Council needs to consider the impact of these changes and how it will manage budgets if two or three serious storms impact the Tablelands in any one financial year. Natural Disaster Relief & Recovery Arrangements (NDRRA) The Natural Disaster Relief & Recovery Arrangements (NDRRA) applies to bushfire, earthquake, flood, storm, cyclone, storm surge, landslide, tornado, tsunami, meteorite strike and terrorist events. Ineligible events include drought, frost, heatwave, civil unrest, epidemics, oil spills, plagues, pestilence, technological warfare and events which don’t exceed the small disaster criterion (<$240,000). NDRRA is activated by the Minister for Police, Fire & Emergency Services. When activated, the Minister will determine which relief measures are activated (needs basis) and define the geographical areas covered by the activation. NDRRA provides reimbursement to State and Local Governments under:  

Counter Disaster Operations (CDO) and Restoration of Essential Public Assets (REPA)

NDRRA also provides grant and loan assistance to communities affected by disasters under:       

Personal Hardship Assistance Scheme Essential Services Safety & Reconnection Scheme Natural Disaster Assistance (Concessional Loans) for Small Business Natural Disaster Assistance (Concessional Loans) for Primary Producers Freight Subsidies for Primary Producers Category C: Community Recovery Package Category D: Extraordinary Special Assistance

For more detailed information on NDRRA Relief Measures – see Attachment 2. The relief measures that have changed which have the potential to impact Tablelands Regional Council and its communities are as follows: Restoration of Essential Public Assets (REPA) Tablelands Regional Council must exceed its individual trigger point for each event before it is eligible for reimbursement of costs. The trigger level is currently $115,607 (from January 1 2014). Council must have eligible damage exceeding the trigger point to be activated for REPA under NDRRA. Once activated, Council is required to contribute 25% of the eligible damage bill or the trigger point amount, whichever is the lesser. The combining of different weather events has been a defining feature of NDRRA activations in the past. However, advice received is that this will not occur again in the future and each separate event will have its own trigger point which must be exceeded before eligibility for reimbursement can be approved. In practical terms, Council may need to consider how it might fund several REPA trigger points in any financial year.

Page 277


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

In recent times, a ‘Betterment’ clause has been introduced to enable post-disaster upgrading of essential public assets to a more resilient standard where it is determined cost-effective to do so. Before commencing a restoration or replacement project estimated to cost $1 Million or more, the State must seek the Australian Government’s agreement and demonstrate that the asset being restored meets the eligibility requirements. The Australian Government reserves the right to refuse reimbursement if it does not agree that the asset being restored or replaced is an essential public asset. Betterment cost is determined as the difference between restoring the asset to its pre-disaster standard and restoring it to a more disaster-resilient standard. Emergent Works Emergent Works is a stream of REPA which covers the first 60 days after an NDRRA Activation. During this period, eligible activities are those necessary to protect public assets or restore essential public services and maintain public safety. Examples of emergent works include:  Removal of silt / debris from roads  Temporary repairs, including potholes  Closing and opening roads due to floods. Examples of works that are not claimable include:    

Green waste pick up from kerbsides Cleaning up parks Doing major / permanent works to roads and drains. Gravel re-sheeting roads

It should be noted that day labour is no longer eligible for reimbursement and the Australian Government is responsible for determining any extension to the trial for future events. Green waste pick up from kerbsides is also no longer eligible and parks and playgrounds are no longer considered an essential public asset. In practical terms, this means that Council will not be eligible for reimbursement on these activities. The exclusion of parks has wider consequences as it also means that clean up activities carried out on National Parks, Recreation, Sport & Racing (NPRSR) land will no longer be eligible. In reality, this is likely to mean that parks will not be cleaned up and recovered in a timely manner which has the potential to negatively impact the environment and also to have a negative impact on tourism in the local area. Counter Disaster Operations Counter Disaster Operations will only be activated under NDRRA when agencies combined eligible expenses on a single event exceed $240,000. The exclusion of NPRSR assets is detrimental as it means that Council will have to rely on the combined expenses of other agencies. As an example, the fire at Princess Hills in November 2012 which burnt out 90% of Lamonds Lagoon station was activated for Counter Disaster Operations under NDRRA but only because parks had exceeded the $240,000 trigger alone. In future events, these costs would not be eligible and therefore Tablelands Regional Council would not be entitled to reimbursement of costs. Additionally, Council has experienced challenges with trying to get other agencies to support its NDRRA activation requests by combining costs. Category C: Special Disaster Assistance (Clean Up & Recovery Grants) for Small Business Category C is considered special disaster assistance and is only considered for activation when Category A & B is deemed insufficient to assist. Category C comprises grants as opposed to concessional loans that are available under Category B. Category C is activated by signed agreement of the Premier and Prime Minister. The following thresholds have to be met: Page 278


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Standard $10,000 grants for small business:  More than 15 per cent of small businesses in the sector are directly affected,  Average individual small business losses of at least $45,000, and  The community is at risk of losing essential businesses as a direct result of the disaster. Exceptional grants of up to $25,000 for small business:  More than 33 per cent of small businesses in the sector are directly affected,  Average individual small business losses of at least $75,000, and  The community is at risk of losing essential businesses as a direct result of the disaster. Standard $10,000 grants for primary producers:  More than 15 per cent of producers directly affected  Those affected producers incurred losses worth more than 10 per cent of the Total Gross Value of Agricultural Production (TGVAP)  Primary producer viability or production at risk of disruption beyond the current season Exceptional grants of up to $25,000 for primary producers:  More than 33 per cent of primary producers in the sector are directly affected  Those affected producers incurred losses worth more than 33 per cent of the Total Gross Value of Agricultural Production (TGVAP)  Primary producer viability or production at risk of disruption beyond the current season These changes potentially have huge implications for Tablelands Regional Council and for the communities it serves. In recent times, several stations within the Tablelands Regional Council boundary have suffered extensive losses due to tropical cyclones and more recently wildfires. In some examples, Station Owners had already taken concessional loans post-Yasi and then were impacted again. These revised triggers are essentially designed to make it harder for special grant programs to be activated. It can therefore be anticipated that the availability of concessional loans as opposed to grants will only add further financial pressure on to businesses already struggling to cope post-disaster. Additionally, the data gathering by Tablelands Regional Council and other agencies will need to be extremely robust and carried out in an effective and timely manner to support requests for activation of special grant programs. Going forward, Tablelands Regional Council needs to consider the impact of these changes on its communities and how it might work to support different sectors of its community post event. DE-AMALGAMATION ISSUES Nil. LINK TO CORPORATE PLAN This links directly to the following priority issues within the Interim Corporate Plan: "A Vibrant and Healthy Community" - Support a safe living environment for the community through a proactive response to public safety matters. "A Sustainable Environment" - Reduce the community's risk and exposure to the adverse impacts of natural hazards through disaster management planning and response. Page 279


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

CONSULTATION Internal  Matthew Hyde, Deputy CEO  Ross McKim, General Manager Infrastructure Services  Carol Trost, Executive Manager Finance External  Queensland Fire & Emergency Services (QFES - EMQ)  Department of Agriculture, Fisheries & Food (DAFF)  Department of Communities, Child Safety & Disability Services (DCCDS)  Queensland Reconstruction Authority (QRA) LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Tablelands Regional Council needs to consider the implications of changes to SDRA and NDRRA guidelines. Tablelands Regional Council needs to accept the changes and consider how to fund ineligible costs relating to disaster events into the future. Tablelands Regional Council needs to consider whether LGAQ and NQLGA understand the implications and to determine whether there is any support to lobby Federal & State Government for further changes. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure IMPLEMENTATION/COMMUNICATION If the resolution is adopted, Tablelands Regional Council should write to LGAQ and NQLGA about the implications in order to determine whether there is any support to lobby Federal and State Government for further changes.

Page 280


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENTS 1. 2.

State Disaster Relief Arrangements (SDDRA) Pre-Determined Relief Measures ECM#2930832 Natural Disaster Relief & Recovery Arrangements (NDRRA) Pre-Determined Relief Measures ECM#2930833

Date Prepared:

21 January 2014

Page 281


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 1

Page 282


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ATTACHMENT 2

Page 283


TRC Tablelands Regional Council - Agenda

Page 284

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 285

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 286

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 287

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 288

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

ADMINISTRATION ITEM-14

CORPORATE & COMMUNITY SERVICES - QUARTERLY REPORT - OCTOBER/NOVEMBER/DECEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Matthew Hyde, Deputy Chief Executive Officer

DEPARTMENT:

Organisational Services

EXECUTIVE SUMMARY This report gives a brief summary of status, issues and future items to be addressed by the Corporate and Community Services Department of Council for the quarter ending 31 December 2013. OFFICER'S RECOMMENDATION "That Council adopt the Quarterly Report for October to December 2013 submitted by the Deputy Chief Executive Officer." BACKGROUND CORPORATE & COMMUNITY SERVICES HIGHLIGHTS - 1 JULY TO 30 SEPTEMBER 2012 PLANT & FACILITIES Page A7

Removal of rail infrastructure between Atherton and Walkamin is complete

CUSTOMER & COMMUNITY SERVICES Page A43

Increase in the number of missing / lost / found animal requests raised

Page 289


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

CORPORATE SERVICES 1.2.2

Community partnerships

Kuranda Infrastructure Advisory Committee   



4.2.2

Riverwalk Project Signage - the design for the signage has been completed and it was anticipated that the signage would be up by the end of 2013. The signage will be placed at either end of the Riverwalk and near the Information Centre and will show the linkage to all the walks in Kuranda. Kuranda Walkway Pods - completed. An official opening of the Kuranda Walkway Pods will be organised by Mareeba Shire Council for early 2014. Kuranda Visitor Information Centre - transfer of funds not fully expended on the Walkway Pods to the Kuranda Visitor Information Centre project was approved and signed off by the Minister. The letter of the tender was approved by Council and construction is anticipated to commence after Australia Day 2014. The Mayor, Cr Jensen, Rod Ferguson and the writer met with Minister Crisafulli on 3 December to update the Minister on current issues regarding the Kuranda Infrastructure Fund. The Minister was pleased with the actions of the committee and the management of the funds and agreed with all but one item raised.

Customer relations (complaints management)



As reported last time the new system for logging customer requests resulted in an unusually high number of complaints for the July to September 2013 quarter. At the time this was thought to be an anomaly of the improved data collection system. New fields were subsequently created that improved data filtering. The improvement has revealed that a little under 50% of items logged as complaints are in fact requests or feedback that don't fit neatly into the mainstream customer request system. This has created an unexpected positive outcome because many of these items are being closed in a timely manner. The number of complaints about Council's lack of response or undue length of time to respond has reduced significantly. It is likely that the new system has provided a customer service benefit.



A total of 24 "complaints" were received for the quarter 1 October 2013 to 31 December 2013. An additional 15 requests were received as complaints but were assessed not to meet the criteria and were dealt with under council’s normal processes for requests.



The 24 complaints received this quarter compares to a total of 25 complaints that were received for the quarter 1 July 2013 to 30 September 2013.



Out of the 24 complaints, 5 were sustained, 17 not sustained and 2 are still under investigation.



Of the 17 complaints that were not sustained, many of the concerns were about road works that were the responsibility of the Department of Transport and Main Roads rather than Council. Even though these complaints were not Council's jurisdiction, officers passed on the information or assisted the customers to contact the responsible agency.



Some complaints were not able to be sustained due to a lack of clear evidence. In these cases, the only witnesses were the complainant and subject officer, both providing completely different stories. If the subject officer has a clean record and his/her story is reasonable there is usually insufficient evidence to sustain a complaint. Nevertheless, whether the complaint is sustained or not, those Council officers are directed by their supervisors to take more care.



Average turn-around time for complaints resolution this quarter is 18 days compared to last quarter's average of 8.7 days. The average turnaround time this quarter is within the service standard of 30 days for complaints resolution and although this quarter's turn-around time appears disappointing compared to last quarter's performance it is not unexpected considering the significant changes in staff arrangements leading up to de-amalgamation.

Page 290


TRC Tablelands Regional Council - Agenda

ď&#x201A;ˇď&#x20AC; 

Thursday 06 February 2014

The 5 complaints that were sustained were in relation to: Issue Administrative error - failure to respond

Outcome Reasonable repeated customer request for Council service not responded to - failure in follow up likely due to temporary lack of resources, then the request got lost. Apologised to customer - provided follow-up service.

Administrative error - incorrect information given out by after hours service

Apologised to customer

Personnel - officer was impolite to customer

Apologised to customer, officer counselled.

Mains water pressure too high, causing leaks

Isolated incident - administrative error with issuing of control tap - installed day after complaint received.

Administrative error - loud noise from chainsaws before 6 AM to clear trees in residential area

Isolated incident - decision to start early to avoid danger to traffic did not take residents into consideration. Apology made to customer, work practices reviewed.

Administrative error - supplier on Council panel disputed allocation of work

The investigation found that there was no maladministration with the allocation of work. However, the suppliers were not being given adequate feedback and clarity about timeframes for quotes.

This has been a recurrent issue. The after hours service provider has now been changed. The new provider is doing well.

The officer was trying to be humorous but it was not appropriate.

The investigation found that Council had several panels of providers formed by different departments for the same service. This was causing confusion and inefficiency. Discussion with supplier, review of work practices, review of procurement procedures, identified need to make central database of supplier panels.

Complaints results for fourth quarter 2013

Page 291


TRC Tablelands Regional Council - Agenda

Complaints by type fourth quarter 2013

Page 292

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

PLANT AND FACILITIES 13/14 Capital Budget Plant and Facilities Budget Actual/Committed Plant and Facilities Administration $7,400 $911 Facilities and Land $2,001,200 $1,597,495 Sport & Recreation $1,660,930 $268,385 Council Buildings $1,698,636 $700,380 Public Halls $295,000 $133,802 Aged Housing $597,400 $585,807 Swimming Pools $189,300 $65,896 Caravan Parks $433,610 $42,000 Aerodromes $232,000 $164,098 Council Toilets $444,800 $199,176 Fleet $5,679,221 $196,858 Depots $351,480 $147,453 Industrial Estate $136,000 $40,909 Libraries $32,000 $27,225 Total $13,758,977.00 $4,170,395.00

% 12.31% 79.83% 16.16% 41.23% 45.36% 98.06% 34.81% 9.69% 70.73% 44.78% 3.47% 41.95% 30.08% 85.08% 30.31%

The table above represents the current capital budget with 30.31% of the allocated capital budget expended. The majority of the low percentages can be attributed to the impact of de-amalgamation, in particular Fleet where no purchases have been programmed until the New Year.

Recreation Jason Turcinovic commenced employment as Sport and Recreation Co-ordinator on 4 November 2013 with his contract expiring on the 28 February 2014. Council Officers have been advised verbally that the funding provided by the State Government will not be continued and service levels in regards to Sport and Recreation will have to reviewed in regards to resources allocated. The last quarter has seen the delivery of:  

Tolga and Kairi Cricket Pitch Upgrades Atherton Junior Rugby League Box Culvert Construction finalised

SPORT AND RECREATION OPERATIONAL PLAN Council should work with key government and nongovernment agencies to expand the level of youth programming incorporating sport and recreation activities provided across the Shire.

COMMENTS Ongoing collaboration with Michael Hansen Sport and Recreation Queensland Advisor to support Cluster Clubs and other Tablelands Sport and Recreation organisations. North Queensland Sports Foundation has had all outstanding accounts paid and a sports tour schedule with budget analysis for 2014/15 established. Worked with Community Wellbeing to promote sport and recreation opportunities through joint collaboration in newsletter publications. Meetings with Education Queensland to discuss issues with Atherton State High School Hall Hire user groups.

Page 293


TRC Tablelands Regional Council - Agenda

SPORT AND RECREATION OPERATIONAL PLAN Prepare a Master Plan for the Tinaburra Peninsula

Support the establishment of new clubs as requires

Work with user groups to review and implement the Master Plan for the Atherton Showgrounds

Council should actively encourage all clubs to develop strategic plans

CLUSTER CLUBS Tablelands Rowing Club

Tablelands Netball Association

Tablelands Cycle Sports

Thursday 06 February 2014

COMMENTS Strategic Leisure has been engaged as consultants for the development of the Tinaburra Master Plan. A meeting of the Tinaroo User Group is being organised for late January to coincide with a workshop being prepared by Strategic Leisure. Ongoing support for local clubs to further build capacity in terms of access, funding and facility management. Promotion of Sport, Recreation, Physical exercise and Community Wellbeing programs and networks through newly established TRC Sport and Recreation and Wellbeing Tablelands newsletters. Meeting held with Atherton Gymnastics and Adrian Gallo on 11 November 2013 for a new concept plan. Further meeting held with Major Rosa Lee Long, Christine Hartas and Dean Davidson to review strategies for Atherton Gymnastics. Meeting 19 December 2013 to discuss Land Management Plan and leases at Atherton Showgrounds. Meeting with TORA held 19 December 2013. SRC to work with TORA committee to assist in developing their strategic plan. Club survey and needs analysis to be distributed in January to highlight and review needs for strategic plans and disaster management plans. Comments 14 November 2013 Meeting with representatives from Tablelands Rowing regarding lands management plan 29 November 2013 Funding Information package sent. 5 December 2013 Meeting with Strategic Leisure to discuss Tinaburra Master Plan 16 December 2013 NQ Sports Foundation has schedule of sporting tours available. Distributed TRC Sport and Recreation December Newsletter. Sport and Recreation database being updated and information distributed. Meeting is being arranged for Tinaroo Users Group. 12 November 2013 Meeting with Dale Constant to discuss overall planning and meeting establish volunteers capacity and Grants Officer Gayle Barton to assist in developing the club. 29 November 2013 Grant Guide and Funding opportunities Information package sent. 5 December 2013 Atherton State High School Hall Hirers meeting held SRC in attendance. Identified issue with frequency of meetings and the need to identify Hall Management Committee responsible for management issues. 16 December 2013 NQ Sports Foundation has schedule of sporting tours available for 2014. Distributed TRC Sport and Recreation December Newsletter. Sport and Recreation database being updated and information distributed 11 November 2013 Road Safety Funding Opportunity information sent Grant Guide and Funding opportunities Information package sent. Tablelands Cycle Sports actively applies for FIKS funding regularly. Successful development of MOU with QPWS. 16 December 2013 NQ Sports Foundation has schedule of sporting tours available. 18 December 2013 Meeting with TORA to establish pathway and to develop Strategic Plan Distributed TRC Sport and Recreation December Newsletter Sport and Recreation database being updated and information distributed

Page 294


TRC Tablelands Regional Council - Agenda

CLUSTER CLUBS Tablelands Hockey

TEPON

NQ Riding for the Disabled.

Atherton Futsal

OP1

Thursday 06 February 2014

Comments 8 November 2013 email to Paul Keevers to establish clear pathways to move forward with communication 20 November 2013 Meeting establish volunteers capacity 29 November 2013 Funding Information package sent. 16 December 2013 Atherton Hockey has built a new clubhouse. 16 December 2013 Contacts database up to date. Atherton Hockey has made many successful FIKS applications. Hooked on Hockey Initiative throughout local schools. 29 November 2013 Site Visit and meeting with Viola Barnes. Funding Information package sent. 29 November 2013 Land Management Plan in effect. 29 November 2013 No issues identified with volunteers 16 December 2013 Letter of support for Ergon Energy Funding TRC Sport and Recreation December Newsletter Sport and Recreation database being updated and information distributed 29 November 2013 Funding Information package sent. 6 December 2013 Site Visit TRC Sport and Recreation December Newsletter Sport and Recreation database being updated and information distributed 8 November 2013 Contact made with Nigel Markwick. 15 November 2013 FIKS information sent to Nigel. Atherton Futsal placed on contact database for all funding information TRC Sport and Recreation December Newsletter Sport and Recreation database being updated and information distributed

Rail Trail Development - Mareeba/Atherton Stage 1

Removal of the rail infrastructure between Atherton and Walkamin is complete. Council Officers have continued to progress the lease for the corridor and this is due to be finalised in March 2014. In order for Council to commence constructing the rail trail, DTMR will issue a permit to Council in the interim. As the concept plan is now complete, a team meeting will be held in late January 2014, to finalise the project plan for Stage 1 and 2, this being Atherton to Tolga which will be complete by June 2014. Assessments of the Mazlin Creek Bridge will also be undertaken and this will include an in-depth analysis of the structure including test procedures to provide RPEQ certification. OP2

Extension to the Mareeba Gymnastics Facility

$200,000 has been set aside as seed funding for the proposed extension. A QS report was handed down on 11 January 2013 detailing the cost of four possible options for the extension. The extension ranges from $285,000 to $530,000. The options considered take into account the space requirements which are needed for competition sanctioning and the allowance for more seating and space. An option has been decided on by the committee, and quotes have been called. Adrian Gallo conducted a site inspection on 29 August and is completing full architectural drawings that can be used for a QS report. As of 1 January 2014 due to de-amalgamation this project has been referred to MSC. OP24

Development of Tablelands Walking & Cycling Strategy

Due to the change in Federal Government, the tourism funding programs have been cancelled. The budget allocation of $90,000 has been split between the two councils, following de-amalgamation negotiations. Confirmation on use of funds will be determined in early 2014 following discussions with key stakeholders.

Page 295


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Facilities

Mareeba Swimming Pool The Mareeba Swimming Pool recorded a substantial increase in utilisation of 416.6% for the October December 2013 quarter in comparison with the previous quarter utilisation July - September 2013. The annual utilisation has increased by 0.8% as compared with October - December 2012. The Mareeba Swimming Pool recorded an increased in utilisation due to the commencement of school swimming classes. Dimbulah Swimming Pool As reported in the previous quarterly report, the Dimbulah Swimming Pool recorded a patronage of 108 for the month of September as a result of re-opening from its annual closure period. This resulted in the Dimbulah Swimming Pool having an increase in utilisation of 2614.8% for October - December 2013 quarter. The annual utilisation has increased by 8.3% as compared with October - December 2012. Page 296


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Atherton Swimming Pool The Atherton Swimming Pool recorded an increase in utilisation of 87.5% for October - December 2013 quarter in comparison with the previous quarter utilisation July - September 2013. The annual utilisation showed a decrease of 0.3% as compared with October - December 2012. The Atherton Swimming Pool hosted a very successful 'Our Family Fun Day' on the last day of their Swim Safer week (Nov 18-23) in Term 4. Also in November (22-24th), saw Olympic and Commonwealth games swim star Lisa Curry visit the Tablelands for three (3) days to raise awareness about obesity and related health problems. Ms Curry's visit included a variety of community activities which included a chance to swim with Lisa Curry at the Dimbulah, Mareeba, Mt Garnet and Kuranda pools and attendance at the Atherton Family Fun Day at Atherton pool. Monies raised supported the purchase of a BBQ for the Atherton Auxiliary Hospital committee. All Tablelands Regional Council swimming pools benefitted in an increase of patronage numbers as a result of Lisa Curry's visit to the region.

Kuranda Aquatic Centre The Kuranda Aquatic Centre recorded an increase in utilisation of 1226.5% for October - December 2013 quarter in comparison with the previous quarter utilisation July - September 2013. The annual utilisation has increased by 22.3% as compared with October - December 2012 under the new lessee's Mr and Mrs Sydney and June Cotter. The Kuranda Aquatic Centre recorded an increase in utilisation due to the introduction of new swim classes, school classes and locals utilising the pool more frequently. The last quarter also saw the pool closed for two (2) months which resulted in reduced patronage figures. OP18

Continued construction of 4 new aged pensioner units in Kuranda

All 38 units are now complete (this includes the 2 of the 4 units for Kuranda). The final acquittal document for Harriman Street has been forwarded to the Department and approved. The acquittal document for Thoree Street will be forwarded to the Department in January 2014 for their consideration. The two units in Harriman Street were occupied on 25 November 2013 and 2 December 2013 The Thoree Street units are not finished due to an issue with the neighbour's stormwater which is holding up construction of the driveways. Trevor Adil of MSC of is looking after this issue.

Page 297


TRC Tablelands Regional Council - Agenda

OP67

Thursday 06 February 2014

Finalise Business Development Plan for all Council managed Caravan Parks

Page 298


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Malanda Falls Caravan Park When comparing July - September 2013 with October - December 2013 figures indicate a decrease of 28.6% in utilisation of this facility. The annual utilisation showed a decrease of 5.7% as compared with October - December 2012. At the commencement of the last quarter in 2013 there was an increase in caravanning groups visiting the Malanda area but numbers decreased within the months of November and December. There was also the commencement of 'movie nights' over the Christmas/New Year period which has been reported to be a success. The October - December period saw the completion of the capital works project for the repair and upgrade of the three (3) BBQ's which are now fully functional. Table - Revenue as end of Quarter 3

Month October November December

Natural Account 6431 - Caravan Park Shortterm Accommodation 6431 - Caravan Park Shortterm Accommodation 6431 - Caravan Park Shortterm Accommodation Total

YTD Actual (84,558) (98,650) (114,191) (297,399)

YTD Budget (73,760) (92,200) (110,640) (276,599)

October November December

6432 - Caravan Park Longterm Accommodation 6432 - Caravan Park Longterm Accommodation 6432 - Caravan Park Longterm Accommodation Total

(19,215) (20,124) (21,033) (60,371)

(9,238) (11,548) (13,857) (34,643)

Lakeside Caravan Park When comparing July - September 2013 with October - December 2013 figures there was a decrease of 45.1% in utilisation of this facility. The annual utilisation showed an increase of 4.5% as compared with October - December 2012. The peak period for the Grey Nomad season is during the months of May October. Generally the Grey Nomads are on the move during the months of late October and November for the Christmas/New Year period. The Tinaburra area was busy over the Christmas/New Year period but it has been reported that the large numbers included many 'day-trippers. Currently there is a significant increase in the utilisation of the motel due to the contractor FGF, a Cairns base company which is currently completing civil works within the area Table - Revenue as end of Quarter 3

Month October November December October November December October November December

Natural Account 6430 - Lakeside Motel (Motel) 6430 - Lakeside Motel (Motel) 6430 - Lakeside Motel (Motel) Total 6431 - Caravan Park Shortterm Accommodation 6431 - Caravan Park Shortterm Accommodation 6431 - Caravan Park Shortterm Accommodation Total 6432 - Caravan Park Longterm Accommodation 6432 - Caravan Park Longterm Accommodation 6432 - Caravan Park Longterm Accommodation Total

Page 299

YTD Actual (4,921) (7,002) (10,875) (22,798) (61,377) (75,058) (79,513) (215,948) (17,875) (25,247) (28,532) (71,653)

YTD Budget (16,070) (20,087) (24,105) (60,261) (37,263) (46,579) (55,895) (139,737) (23,711) (29,638) (35,566) (88,915)


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Dimbulah Caravan Park When comparing July - September 2013 and October - December 2013 figures there was an increase of 8.8% in utilisation of this facility. The annual utilisation showed a decrease of 14% as compared with October - December 2012. The increase of figures from September to December is due to seasonal work in the area that started in December. The decrease of figures from 2012 to 2013 is due to the solar eclipse in the northern area in 2012 which brought an increase of travellers to Dimbulah after the event searching for work and staying at the park until they could earn enough money to move on. Also the seasonal work for 2013 was down due to the decreased amount of fruit in the area and a lot of farms have now put in their own accommodation. Mareeba Riverside Caravan Park When comparing July - September 2013 with October - December 2013 figures there was a decrease of 23.3% in utilisation of this facility. The annual utilisation showed a decrease of 88.7% as compared with October - December 2012. The figures cannot be a true reflection due to in-accurate figures supplied by the then manager/lessee. The new lease holders have been there since 1 Sept 2013 have been taking accurate records and figures. OP68

Development of Asbestos Management Plan

In December 2013, twenty-eight Asbestos Management Plans were compiled and completed by Australian Asbestos Management (AAP) based out of Maroochydore (see below Table 3). Fifteen facilities remain in the TRC region requiring asbestos management plans and quotations will be sought and the remainder to be completed by June 2014.

Facility - Description

Asset Category

Town

Duplex - Mt Molloy ( 4 and 5 Buck St )

Residential Buildings

Mount Molloy

Toilet Block - Hunters Creek - Mt Molloy/Hunter Ck.

Public Amenities

Mount Molloy

CWA Hall - Mareeba ( Close - Demspter St)

Community Buildings

Mareeba

Cottage - Mareeba (2 Dempster St)

Residential Buildings

Mareeba

Cottage - Mareeba (58 Doyle St)

Residential Buildings

Mareeba

Cottage - Mareeba (2E James St)

Residential Buildings

Mareeba

Cottage - Mareeba (2F James St)

Residential Buildings

Mareeba

Amenities Block - Lions Club Park - Mareeba ( Barron River)

Public Amenities

Mareeba

Winfield Park Toilets

Public Amenities

Malanda

Tinaroo Falls Dam Rd Toilets

Public Amenities

Tinaroo

Amenities - Kennedy Highway - Archer Creek

Public Amenities

Arbouin

Rotary Park Toilets/Amenities block

Public Amenities

Atherton

Eacham Place Public Toilets

Public Amenities

Malanda

Eacham Road Public Toilets

Public Amenities

Yungaburra

Jack May Park - Malanda

Public Amenities

Malanda

Page 300


TRC Tablelands Regional Council - Agenda

Facility - Description

Thursday 06 February 2014

Asset Category

Town

Lions Club Public Toilets

Public Amenities

Millaa Millaa

Tarzali Public Toilets

Public Amenities

Millaa Millaa

Yungaburra Market Public Toilets

Public Amenities

Millaa Millaa

Archer Creek - Ravenshoe

Public Amenities

Ravenshoe

Bill Brotherton - Mt Garnet

Public Amenities

Mt Garnet

Innot Hot Springs

Public Amenities

Innot Hot Springs

Herberton School of Arts

Public Amenities

Herberton

Atherton - Vernon Street

Public Amenities

Atherton

Rotary Park - Atherton

Public Amenities

Atherton

Rotaract Park

Public Amenities

Atherton

Walkamin Tennis Club Toilets

Public Amenities

Atherton

Aerodrome - Toilets

Public Amenities

Atherton

Central Park - Atherton

Public Amenities

Atherton

OP69

Continued development of the Kuranda Community Precinct - sale of land, development of new facilities

Kuranda Community Precinct Committee is progressing well, meetings are held on a monthly basis. The Committee are currently focusing on developing a Master Plan to talk through with prospective new Mareeba Shire Councillors. Given the de-amalgamation it is foreseen that the development of this precinct will continue under the direction of the new Mareeba Shire Council from 1 January 2014. The new Mareeba Shire Councillors have been briefed on the precinct and had a site visit on 17 December 2013.

Page 301


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Aerodromes For October/December quarter the following has been progressed by the Aerodrome Reporting Officer: 1.

LEGISLATIVE REQUIREMENTS

a.

Inspections:

b.

Emergency Plan i.

ii.

Incidents (aviation/other):

Emergency Exercise:

Nil

Mareeba Aerodrome 15 November 2013 - incident whereby Hinterland Aviation tried to land at Mareeba Aerodrome but there was a light plane on runway. Crane was called in to remove plane which had ground looped on landing with undercarriage collapsing and wing tip hitting runway. All notifications and incident reporting attended to. There was no damage to council assets. Nil.

c.

Safety (SMS):

No incidents reported

d.

Security: Mareeba Aerodrome: Complaint received from North Queensland Aero Club on 31 December 2013 re observing TRC ARO opening their gate by "nudging with bullbar on ute". This is to be investigated in New Year by MSC officers.

2.

MAINTENANCE ISSUES (incl capital, routine & non-routine works):

Management of all aerodromes and airfields in the new Mareeba Shire region was handed over to the respective Officers in the new Mareeba Shire Council in December 2013. a.

Inspections conducted: i.

Mareeba aerodrome (tri-weekly)    

ii.

CASA annual audit report received and this has been handed on to MSC Aerodromes Management Officer for review and rectification of outstanding issues in the New Year. Apron floodlights repaired by Mareeba Electrical plus new gear tray installed. Old aircraft bodies that have been at the aerodrome for some time were finally removed late December by the owners. Drainage works & levelling of dirt has been completed in front of old building and beside table drain

Atherton aerodrome (bi-weekly)  

Spraying of cones / gables and minor mowing attended to by Tablelands Air Services. Taxiway 1 and Taxiway 2 works other than bitumen seal have been completed. Sites R & S bench sites completed. Complaint regarding the works was received from Lessee Site R - this has been followed up by Civil Works and Project Delivery. Issue with redistribution of fill to the northern side of Hangar 18 is to be resolved.  Other maintenance issues as identified via the User Group is to be completed early in the new year

iii. iv. v.

Mt Garnet aerodrome (monthly) Herberton aerodrome (monthly) Chillagoe aerodrome (monthly)

no issues no issues

 CASA annual audit report received and this has been handed on to MSC Aerodromes Management Officer (AMO) for review and rectification of outstanding issues in the New Year.  Outstanding works for connection of electricity supply to power box, lighting and toilets is being followed up by new MSC AMO.

Page 302


TRC Tablelands Regional Council - Agenda

vi.

Dimbulah aerodrome (monthly) 

vii.

Thursday 06 February 2014

Some termite action and minor scouring monitored.

observed on airstrip surfaces - to be

Almaden airstrip (monthly) 

Some termite action and minor scouring observed on airstrip surfaces - to be monitored.

b.

Runway closures: Nil

3.

BUDGET ISSUES (comment on variances over 10%):

a.

Amended shortfall on Chillagoe Aerodrome connection of electricity as part of budget review.

b.

$20,000 shortfall on Atherton Aerodrome Taxiway 1 and Sites S, R project budge, works yet to begin. This has been approved in the budget review.

4.

LEASE ISSUES:

a.

Mareeba Airport i. Lease site P - executed lease (Mr Frank Fisher) forwarded to DNRM for registration. ii. Lease site R - Mr Peter Mitchell EOI - report to be drafted for presentation to new MSC council recommending lease to go ahead. iii. Lease site S - Electricity and water has been supplied to site and copy of lease has been forwarded to lessee for signature. iv. Lease site I -MAF lease has been drafted and forwarded for signatures - awaiting return of lease for execution by council;

b.

Atherton aerodrome i. Lease site T (previously AA) - Lease has been signed by Atherton Aero Club and is awaiting signature of CEO prior to registration with DNRM. Community leasing principles followed. ii. Lease site R - Construction of hangar pad site completed and water connected. Electricity already available. iii. Two enquiries received for other lease sites - awaiting EOI's from enquirers. Site S is likely to be available for lease as no response to multiple messages left for Mr Chris MacDonald to advise council if he is still interested in leasing this site. iv. Lease site S - currently on hold - Mark MacDonald (previous owner of Tableland Air Services) potential lessee. Yet to be confirmed. v. User Group meeting held on 15/10/2013 with Council representatives on site to discuss matters to hand.

AERODROME USAGE (YMBA - Mareeba, YCGO - Chillagoe) (No landing fees charged for other aerodromes and no recording procedure in place due to locality and minimal movements)

Page 303


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Aircraft Movements (Landings) 2011 - 2014 YMBA = Mareeba / YCGO = Chillagoe 450 400 350 300 250

2011/12

200

2012/13

150

2013/14

100 50

FEB

MAR

APR

MAY

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

JAN

YCGO

YMBA

DEC

YCGO

YMBA

NOV

YCGO

YMBA

OCT

YCGO

YMBA

SEP

YCGO

YMBA

AUG

YCGO

YMBA

JUL

YCGO

YCGO

YMBA

0

JUN

Income from AvData 2011 - 2014 YMBA = Mareeba YCGO = Chillagoe 3500 3000 2500 2011/12

2000

2012/13 1500

2013/14

1000

JUL

5.

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

0

YMBA

500

JUN

OTHER ISSUES a.

Action taken regarding the recommendations from the annual technical inspection for Mareeba, Chillagoe and Atherton aerodromes are detailed in the table below:

Mareeba

Page 304


TRC Tablelands Regional Council - Agenda

Item No 1

2

3

4

5

Thursday 06 February 2014

REMEDIAL ACTION REQUIRED

ACTION TAKEN

Aircraft parked on grassed areas adjacent to the NW end of the main apron require moving to allow the grass areas to be mown. It was identified that the grass has become quite long around some of the aircraft causing a potential fire hazard.

Owners notified by letter. Grass cut 18 June 2013. Future cutting will be on an as required basis without further notification.

The sealed NW taxiway that leads to the new building areas requires the yellow holding point marking to be re-established. It is understood that these were removed during the drainage upgrade works. The primary IWI lights require upgrading to meet MOS 139 standards â&#x20AC;&#x201C; further lights are required i.e. eight 120W 240V PAR 38 flood lamps in reflector less fittings. An Aerodrome Reporting Officer (ARO) course should be programmed to train new AROs and retrain the existing AROs in the current standards. At the time of our inspection there were flocks of black kites circling around the SE runway approach areas and on the northern end of the runway. We strongly recommend that Council employs harassment measures to disperse the kites as soon as possible. We are not sure what is causing the flocking of the birds but it is important to determine what is attracting the birds, it may be grasshoppers of insects, so measures can be put in place to eradicate the food source.

Line marked on 2 July 2013

Page 305

RECTIFIED

RECTIFIED

To be undertaken using operational budget this financial year.

Course conducted 4-6 June 2013. RECTIFIED Grass slashed, harassment measures activated. Kite numbers minimal as at 18 June 2013. To be monitored RECTIFIED


TRC Tablelands Regional Council - Agenda

Item No 6

REMEDIAL ACTION REQUIRED

Thursday 06 February 2014

ACTION TAKEN

On the approach areas to Runway 10 (NW approach) groups of trees approximately 621m out and 20m left of the extended runway centreline should be lopped to prevent future obstruction problems.

To be undertaken using operational budget this financial year.

Mareeba (Lighting) Item No

REMEDIAL ACTION REQUIRED

ACTION TAKEN

1

Combined runway/taxiway circuit fails to meet minimum insulation resistance levels.

2

IWDI circuit fails to meet minimum insulation resistance levels.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget. Monitoring will be included as part of the bi-annual technical inspection. To be undertaken in the 2013/14 FY as part of the operational budget.

3

Runway edge lights fail to provide uniform intensity. The reduced LIRL primary current is not identified in the Ad Manual.

Lamps are replaced on failure. Fittings and levels can be checked by the ARO as a dedicated task. Lenses are cleaned annually after the wet season and as required

4

IWDIâ&#x20AC;&#x2122;s do not meet standards specified in MOS Part 139.

To be undertaken in the 2013/14 FY as part of the operational budget.

5

Unsecured cabling in switchboard. No circuit drawings or documentation.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget.

6

Western apron floodlight not controlled by airfield lighting control equipment.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget.

7

PAL does not provide response to indicate state of airfield lighting.

8

ARO vehicle not adequately equipped with communications equipment and hazard lighting.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget. A suitably equipped vehicle is available and used by the operational ARO. TRC vehicle used at the time of the inspection not the ARO vehicle. RECTIFIED

9

Suitability of apron floodlighting.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget.

Page 306


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Item No

REMEDIAL ACTION REQUIRED

ACTION TAKEN

10

Maintenance documentation

To be incorporated into the aerodrome manual as part of the 2013 annual review. Maintenance information is recorded on a separate spreadsheet. Spares were not replaced pending replacement of the lighting system and sufficient spares will be purchased from the operational budget

Chillagoe Item No

REMEDIAL ACTION REQUIRED

ACTION TAKEN

1

Training of further locally based Aerodrome Reporting Officers (AROs) is required at Chillagoe Aerodrome

ARO attended ARO course conducted at Mareeba on 4-6 June 2013.

2

The sealed surfaces are now in need of a reseal, the last reseal was over 10 years ago. It is recommended that Council make application this year through Government subsidy schemes for possible funding for these reseal works

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget.

3

If mains power is installed this year the aerodrome's electrical switchboard and control panel plus the AFRU+PAL faculties will need to upgrade to allow for mains power plus standby power

To be undertaken in the 2013/14 FY as part of the operational budget.

4

If the proposed reseal is not forthcoming the aerodrome markings should be programmed for repainting this year.

Incoming Mareeba Shire Council to be advised of required works. Recommendation that works be incorporated in 2014/15 FY capital budget.

5

Investigation should take place to determine if in fact the new solar powered IWI does or does not meet the requirement MOS 139.9.6.1.3A standard. The location of two IWI's is required for the identification of wind direction on each runway end with the introduction of the new GPSW NPA approached to RWY 17/35

9.6.1.3A - An IWDI installed on or after 1 July 2011 must be illuminated by at least 4 lamp units which together provide between 100 and 600 lux illumination on any point of the horizontal plane passing through the top of the IWDI sleeve at the supporting pole end for the 360ยบ area swept by the fully extended sleeve.

RECTIFIED

UNDERWAY -

The new IWI is fitted with 4 x 3w high intensity LED lamps. The web based definitions state 1lux = 1 lumen per square metre. Using a web based watts to lumens calculator, a 3w LED light produces 180lm (lumen) and therefore a total of 4 lamps will produce 720lm or 720 lux. Based on this calculation the IWI meets the MOS 139.9.6.1.3A standard

Page 307


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Item No

REMEDIAL ACTION REQUIRED

ACTION TAKEN

6

Trees on the SE runway approach requires lopping

Trees dropped 18 May 2013. RECTIFIED

Atherton Item No

REMEDIAL ACTION REQUIRED

ACTION TAKEN

1

There were no emergency flares at the aerodrome. We recommend that a full set of emergency lights be obtained and either stored in the storage shed adjacent to the terminal/apron area of with the local SES officer. These are needed for emergency medical evacuations by RFDS aircraft of the EMQ helicopter.

Emergency lighting is in place and stored in a dedicated trailer for deployment as required. Key to the equipment shed at the aerodrome held by ARO. Lights not sighted by the consultant at the time of the safety inspection. Consultant has been made aware of the location of the lights. RECTIFIED

OP25

Connect 240v mains power to Chillagoe Airport

There was an amended shortfall on Chillagoe Aerodrome connection of electricity to powerbox, lights and building which has been rectified as part of the budget review.. OP26 Develop final design and commence construction works for the Mareeba Aerodrome Upgrade based on the Mareeba Aerodrome Master Plan. Work includes revised designs, obtaining expressions of interest and seeking tenders No further action as a result of lack of funding for this work. OP27

Mareeba Aerodrome Operational Plan

Council Officers will commence revising the development of the aerodrome and in particular reprioritise the works to be undertaken in accordance with funding availability and opportunity. OP66

Finalise Business Development Plan for all Council managed aerodromes

The Business Development Plan for the Council managed aerodromes in its current form will be handed over to respective Officers of the new TRC and MSC as part of the working groups currently under way.

Page 308


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Land & Lease OP40

Completion of Backlog of LMP required for reserve land use

The following Land Management Plans and other land matters have progressed in the past months of October - December 2013: Land Management Plans Borzi Park - Mareeba LMP

Dimbulah Horse and Pony Club Dimbulah Caravan Park & Pool Mt Garnet Pool & Information Centre Rocky Creek Reserve LMP Atherton Show Grounds LMP

Dimbulah Soccer/Tennis Geraghty Park & English Park Proposed Sport and Rec. Reserve Mascot LMP

Picnic Crossing Reserve LMP Yungaburra Memorial Park Maude Kehoe Park Kuranda Aquatic Centre Millaa Millaa RSL Memorial Hall Mareeba Centenary Park Rocky Creek Pound Reserve Bicentennial Lakes Park Mt Molloy Fire Brigade Reserve Marshall Park Millaa Millaa Golf Course Loader Park

Final approval granted by DNRM. Survey plan to finalise road closure part of Chewko Road has been lodged with DNRM Returned from DNRM for amendment Returned from DNRM for amendment Draft completed and ready for checking Returned from DNRM for further amendment Revised as per submission received from Show Society. Forwarded to Show Society and DNRM for further review. DNRM have reviewed. Further amendments required in development of Gymnasium Returned from DNRM for amendment Advertised for Public Consultation, to be amended accordingly DNRM have responded allowing a Trustee Lease to be entered into, determined that the lease will not diminish the purpose of the reserve; lease has been executed by all parties and will be registered after survey plan is registered. Amended by external consultant and forwarded to DNRM for further review Preparing to be released for Community Consultation LMP approved by DNRM, report to Council to be prepared DNRM have advised that approval granted and leases can now be lodged under general authority Amending LMP Amending LMP to allow for lease to be drafted - Mareeba Heritage Centre Draft LMP completed Initial research completed, intended upgrade of existing LMP LMP drafted and sent to DNRM for review Draft received and reviewing LMP drafted and currently being reviewed, possible lease to Golf Club, investigation continuing LMP approved by DNRM. Revocation of reserve has been completed, road opening progressing.

Page 309


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Other Developments Malanda Tennis Club and Scouts reserve Atherton Aerodrome Chillagoe Aerodrome Malanda Dairy Centre

LMP drafted and being reviewed Required for leasing purposes, new survey has been registered. Required for leasing purposes, interest in second block for lease Sublease from TRC to Malanda Dairy Centre Lessees being finalised

Industrial Estate Mareeba Industrial Estate Mareeba Industrial Estate

Aerodromes Atherton Aerodrome Site R Chillagoe Aerodrome site C

OP65

Comprehensive drainage report due end of May, has been received. Report to be prepared for Council Marketing Strategy - Billboard at Townsville has been installed, local Billboard secured and arranging installation. Media releases have been drafted, and pamphlets have been designed, awaiting further development to finalise.

Trustee Lease, executed and forwarded for registration Lease site C registered

Develop a uniform policy for leasing of Council controlled land using data from Council Lease Matrix

Community and Recreation Lease Policy

Adopted at Council meeting 5 September 2013

The following leases have been worked on in the months of October - December 2013: Minnamoolka Grazing Licence National Broadband - Southern Tablelands National Broadband - Northern Tablelands Mareeba Industrial Estate Part Area Sites J, D, & L Atherton Aerodrome Mareeba Aerodrome Leases Yungaburra Lioness Club Ravenshoe RAISE

Finalised Lease executed and awaiting registration Lease finalised for Kuranda Water storage site Licence agreement Steggles spraying - report to Council commenced Leases finalised Cox - Lease & Survey plan registered LMP approved registered with Titles Registrar, all leases can now be registered without further approval from DNRM Lease executed, survey plan and LMP to be completed

Page 310


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

The following survey plans have been worked on in the months of October - December 2013: Harriman St Kuranda Carrington Road Atherton Mareeba Aerodrome Lease H Drainage Easements Millstream Lease S Mareeba Aerodrome Chillagoe Industrial Estate Kuranda Tourist Information Park Herberton Old Battery Site

Registration complete Road widening to accommodate original road - arranging registration with QPWS Registration completed. SP 254831 & SP241950 - arranged signing by property owners, Apels to finalise Survey plan registered Survey plan registered. Freehold Title registered to TRC Survey Plan forwarded to DNRM for lodgement and extension of reserve and road closures Survey Plan forwarded to DNRM for lodgement and creation of reserve

Fleet OP60 OP72

Ensure there is a full understanding of the plant required within Council and that fit for purpose criteria is addressed and whole of life taken into consideration Contribution towards improvement of the Fleet System (Plant & facilities Section)

Sales The final sale Tender T-TRC2013-49 is was completed in October all vehicles have been collected. The 2 remaining vehicles were sent to Manheim Auction house have been sold above reserve prices set. Below is a summary of the revenue received as a result of the tender and auction process; Sales Tender Totals T-TRC2013-49

In House Tender $204,326.00

Auction House $25,000.00

Page 311

Combination $229,326.00


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Plant and Fleet Budget The overall plant and fleet revenue has currently fallen short by 15% for the quarter October to December and is expected to decrease, as Payroll is currently inputting Decembers dissection sheets from the out door workforce. The fleet section has investigated the shortfall of revenue and it has been found to be a failure to book on timesheets or incorrect asset numbers utilised. The fleet section will continue monitor the units and create journals based on actual utilisation hours. The revenue deficit for the past three months is as follows:   

October 12%; November 12%; and December 15%.

System Implementation The Fleet section has completed all service schedules and works orders in Tech One works and assets. The final configurations between finance costing regarding fuelling and booking of plant and machinery hours has been finalised with Tech One. The Fleet Section is waiting on BI testing, training and final implementation.

Page 312


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Pro-active versus re-active The pro-active vs. re-active maintenance is represented in the table and graph below.

Small plant budget In regards to the small plants purchasing for the months of October, November and December 2013, there has been in excess of forty requests for small plant replacements that have been deemed no longer viable to repair. The six month budget has been completed, with costing tabled below;

Page 313


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

External Allocations Hire The graph below indicates the external contractor's expenditure for the months of October, November and December 2013. The Quarterly figures have been broken down into the three months and the three zones Northern, Central and Southern tabled below:

The three zones Northern, Central and Southern can be broken down further into two categories, Plant and Truck for the three zones for the three months October, November and December 2013 tabled below.

Page 314


TRC Tablelands Regional Council - Agenda

Page 315

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

CUSTOMER & COMMUNITY Arts and Culture The Arts & Cultural Plan 2013-2016 was workshopped by Council in October and adopted at Council meeting on 21 November 2013. Council officers can now progress the implementation of the plan strategies. Tableland Regional Gallery 2013 has been a successful year for the Tableland Regional Gallery, presenting ten exhibitions from two touring and eight local artists. This year the Gallery reached its largest annual aggregate of visitors (8,218 as at 15 December2013) since its opening in March 2008. This was partly due to the most successful exhibition ever held taking place during September 2013 with internationally renowned bird painter, William T Cooper. William is a somewhat shy resident of the Tablelands, and is regarded by Sir David Attenborough as "one of the world's best nature painters". It was a coup for the Gallery to host William's first public exhibition in Queensland, as a lead up to his exhibition at a private gallery in NSW in October 2013 where the paintings were eventually sold. William commented on how good his work looked in our unique octagonal Gallery space. William's work attracted a record number of 1900 visitors to Tableland Regional Gallery for the month of September, with over $17,000 in sales of prints from his paintings. (Commission to the gallery from these sales was slightly over $5,000). You can still see some of William's prints for sale in the Gallery Shop area. Whilst renowned artists like this do not come along often, it does highlight what the Gallery is capable of when it can attract exhibitors of such exceptional quality. Anecdotal statistics gathered during September reveal visitors travelled from across the region to see William's work, from as far afield as Cooktown and Mission Beach. Another highly successful exhibition was held in March of this year by local photographers Stanley & Kaisa Breeden with the support of TRC's Regional Arts Development Fund. Their close up rainforest and nature photography attracted nearly 1100 visitors for the month, a feat which had only been surpassed twice before by the Gallery. From these successes it is clear that patrons are keen to see our local region's wildlife and nature in its full splendour, as shown through the eyes of our many talented creative industry practitioners. This increase in numbers was matched by extra commitment from the Gallery Volunteers to meet the demand. Over fifty volunteers have put in a total of over 2,700 hours for the year (at a value of over $67,000). Thanks are due to them, for without their help, the Gallery could not function. The program for 2014 is nearing completion, and will feature another first for the Gallery, as it becomes part of the 5th Queensland Festival of Photography in April 2014. Juergen Freund, another world renowned photographer, (who has recently relocated from Cairns to the Tablelands), will present underwater and nature photography from seven countries across the Coral Triangle of SE Asia, including new work from the Atherton Tablelands. This exhibition is supported by the World Wildlife Fund organisation, and partly funded by TRC's Regional Arts Development Fund.

Page 316


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Regional Arts Development Fund (RADF) Programme RADF Grant Round 11 closed on 1 November 2013. Eight applications were received, of which seven were successful. Two of the successfully funded projects are region wide; two were from Mareeba Shire council area and three from the Tablelands Regional council area. Of note is the successful application by TRC to fund the visit of New Zealand Children's Art House Foundation founder and key trainer, Shona Hammond Boys. Shona will come to the region for two weeks in February 2014 to assist both councils in their aim to establish Children's Art Clubs. This is a proven community development tool in New Zealand, which aims to produce safer, more culturally vibrant communities, and has had the key benefit of reducing vandalism and graffiti offences by engaging youth in creative pursuits with tangible outcomes (e.g. Christmas decorations for streetscapes; murals on privately owned buildings). It is the first time a government body in Australia has engaged this expert to deliver this program. Ms Hammond Boys was recently announced as 2014 New Zealander of the Year in recognition of her work in this area. Round 12 is scheduled to close on 2 May 2014 for all former TRC residents, including the new MSC, as it will not be in a position to offer its own grant funding for the second half of 2014 until bid funds are released by Arts Queensland after July 2014.

Museums and Galleries  Heritage Photographic Gallery at Ravenshoe Visitor Centre - work is due to commence early in the New Year on this project, funded through a combination of Council, grant, donations and fundraising activities. Volunteers are developing the first exhibition, to open in April.  Herberton Mining Museum - volunteers have been working on new exhibits, including the new hands on courtyard displays.  Tablelands Heritage Network (THeN) - the network met in Malanda on 1st October . The focus of this workshop was history, museums and the new school curriculum, with Queensland Museum education officers at Cobb and Co Museum in Toowoomba.  Anzac Centenary Exhibition - TRC staff are working with Qld Museum's Development Officer and National Trust of Qld (Hou Wang Temple) to develop a collaborative exhibition to be held at Atherton Chinatown in April 2015, with contributions from THeN members and to include training in exhibition management. A grant has been applied for to support this project.

Tourism/Visitor Information Centres Visitor Numbers Visitor numbers across all Tablelands information centres continue to be the highest since 2008, with a total of 132,984 visitors in the six months to December, a 9% increase on the same six month period last year, notwithstanding the solar eclipse in November 2012. There have been exceptional numbers visiting the new Malanda Falls Visitor Centre, and the hot sunny December weather also contributed to record visitor numbers in our region. Atherton VIC has seen a fall in numbers for December, as the parking issue becomes critical.

Page 317


TRC Tablelands Regional Council - Agenda

TRC Visitor Statistics July - Dec compare

Atherton VIC Visitor Numbers July-December compare

Page 318

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Tablelands Regional Council Statistics:

Atherton VIC continues to provide brochure distribution to all VICs in the region, as well as other services:     

54 tourist packs and 4 relocation packs posted 25 information packs supplied for JCU medical students, 180 packs supplied for the Under 12s State Cricket Championships, 350 packs for Atherton Women's bowlers for tour throughout Australia 6 packs for Federal Government ministers taken to Canberra by Gordon Chuck.

The radio slot on ABC Far North on Saturday mornings has been a great promotional opportunity, with staff member Josephine Williams providing an update on markets and other events on the Tablelands each weekend, until the Christmas break. Visitor numbers have begun to drop off at Atherton VIC from June 2013, coinciding with increased pressure on parking facilities with the extension to the Silo Shopping Centre, and as there is inadequate parking for increasingly large RVs. Malanda Visitor Centre. Visitor numbers have been exceptionally good since the new Centre opened, and more than 300 guided walks have been undertaken by indigenous guide Drew Morta. Staff members Drew Morta and Caroline Thiele have both qualified as accredited Wet Tropics Tour Guides. Drew is the first indigenous guide to qualify through this programme, and the Malanda Falls Visitor Centre has the only Wet Tropics Tour Guides on the Atherton Tablelands. This provides a solid platform to develop some of the indigenous tourism potential in our region. Through the National Landscapes mentor programme, the Malanda Falls case study has been submitted to Tourism Australia. Kuranda Visitor Information Centre. Staff and volunteers wish to express their appreciation to TRC staff and Councillors that the contract has been let for the new Centre, and construction will commence in January 2014. We will continue to work with our tourism colleagues in Kuranda to develop the new centre as a gateway for our region. Staff and volunteers from the VIC assisted Tourism Kuranda with the Kuranda Day festival in October.

Page 319


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Mareeba Heritage Centre. Work continues in the museum on the replica streetscape. Several tour and school groups visited the museum during this quarter. The focus at present is on raising funds for a new building to provide more space for the museum. Herberton Mining Centre. HMC received 30 genealogy enquiries, researched and followed up by volunteers. Volunteers also spent considerable time clearing and relocating archives and shelving to make way for the arrival of TRC archives, now stored in one wing of the HMC. Camping Options Reference Group - Council staff attended the workshop in Cairns in October as part of the State Government's Drive Tourism initiative, with representatives from key stakeholder groups. Draft guidelines for local government have been released and with the predicted increase in RV travellers across Queensland, this is a key issue for TRC going forward. Famils - familiarisation visits by VIC staff and volunteers are held throughout the year as part of the ongoing training for VICs. Wet Tropics Anniversary Celebrations - in conjunction with the Wet Tropics Management Authority, several of our VICs celebrated the 25th anniversary of the declaration of the Wet Tropics as a World Heritage Area. Drew Morta cuts the Wet Tropics birthday cake with Paul Chantrill from WTMA

TTNQ Tourism Awards 2013 - Kuranda VIC won the Tourism Information Services category at the TTNQ Tourism Awards in November, and Mareeba Heritage Centre were Highly Commended for the Volunteer category. Tourism Tropical Tablelands (TTT) won the Tourism Marketing category. Altogether the Tablelands region received six awards, a great result for our tourism industry.

Tropical Tablelands Tourism (TTT) update 

   

TTT involved in the development of the TNQ Destination Plan (being developed by TTNQ); the purpose of the plan is to provide the definitive direction for tourism and events in the destination towards 2020, outlining how overnight tourism expenditure will be doubled by 2020 and highlighting the resources required to create sustainable and competitive tourism destinations; feedback to TTNQ from LTO’s due early February; TTT on the steering committee. Workshop to be held in Atherton in January for TTT Board and key stakeholders including Council staff Bram Collins re-elected as TTT Outback Director; Yungaburra and surrounding areas still vacant Paul Fagg elected as the TTNQ Tablelands and Outback Director to represent our interests on the Board of TTNQ Constitution amendment at the December AGM endorsed by members to include a Mareeba Shire Councillor to the TTT Board of Directors Discover 2014/15 , the promotional magazine for the Tablelands region, production is well underway with strong bookings from the industry; launch expected Easter 2014

Volunteers Our volunteers are continuing to provide a valuable service across all centres in the region. The total contribution for the VICs and museums has yet again increased this year, as volunteers take on more

Page 320


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

projects and put in more hours and we increasingly rely on them to provide the services. In financial terms their contribution is valued $522,250 for July-December 2013: Volunteer hours and value across TRC VICs and museums July to December 2013/14 compare:

During December, Christmas parties were held for volunteers from all VICs, with prizes donated by the tourism industry.

Page 321


TRC Tablelands Regional Council - Agenda

Libraries OP16

Introduce new electronic and audio services through the libraries

Page 322

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 323

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Library Loans and visits November- Atherton library visitors and loans were reduced during November due to the three day closure while the Collections and Systems workspace was constructed. December - Number of library loans was reduced due to:  

Split of the Spydus Library Management system on 16 December 2013. Statistics for Mareeba, Kuranda, Dimbulah and Chillagoe are either not available after this date or reduced due to the split Xmas and New Year closure from 12 noon 24 December 2013-1 Jan 2014

Split of collections - 'Where is, as is'    

'Where is, as is' was chosen at meeting attended by both MSC and TRC library and Council staff. The meeting was also attended by Brett de Chastel and Alan Lambert as TRC and MSC champions 'Where is, as is' was chosen because over the past 18mths branch collections have been stock analysed for usage and the collection adjusted to reflect community needs, Senior staff regularly visited branches to assist with collection development, branches participated in collection development through stock exchanges and stock purchasing Exceptions:  4 'Love to Read' banners and 2 Marquees returned to TRC as they include TRC library logo  Book Club sets - most sets returned to TRC as TRC has 9 sets and MSC has 2 sets

Staffing changes    

Gwen Price is now the Atherton Branch Supervisor. Gwen will continue to manage the Local and Family History area. Chrissy Thompson is now the Atherton Circulation desk supervisor. Chrissy has taken on responsibility for Children and Youth services Frances Utzinger continues as Supervisor Collections and Systems. Frances and Gwen will be responsible for Digital Literacy training Briengan Rodgers continues as Coordinator Libraries. Briengan now directly supervises Herberton, Malanda, Millaa Millaa, Mt Garnet, Ravenshoe and Yungaburra branches

Page 324


TRC Tablelands Regional Council - Agenda

Deamalgamation (DA) information distributed to the community       

DA bookmarks provided for customers DA bookmark placed in all mailed overdue and reservation notices DA handout available at all branches. Reciprocal borrowing - the handout provided details of reciprocal borrowing DA details added to website DA details and link to website added to OPAC On 16/12, links to both catalogues added to website and OPAC

Collections and Systems workspace

Page 325

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Community Services Trends Youth - this quarter the youth programs partnered with Mareeba State High School and the Agriculture college to deliver a work ready program Cert 11 in Horticulture. Four young people have been offered work as a result of the program and continue to be successfully employed. Information from the Mareeba Police suggests that the youth crime rate (overall) continues to decrease. Holiday activities in Mareeba, Kuranda, Herberton and Atherton have been developed to address graffiti through art in January. Housing - There has been little movement prior to the Christmas period, historical trends show an increase in January with the new year commencing. Contracts will be transferred to MSC from 1 January 2014 Wellbeing Tablelands - Department of Health has commissioned James Cook University to complete a White Paper of Wellbeing Tablelands as a successful model, commencing January 2014. Current EOI for delivery of BEAT IT and Fitness in the Park programs Program delivery gaining momentum with good participation rated from target groups. TCASS - This quarter has seen new staff appointed including a Family Support Worker and Senior Counsellor & Family Support Worker. A complete review of the TCASS caseload was conducted and completed within this quarter which allowed for the waitlist to be addressed and also new referrals accepted. Self referrals made up the majority of referral sources for the quarter. Group work development and out servicing was a significant focus for the quarter also. FIKS - The FIKS register has been amended to reflect MSC and TRC applications. Applications approved are higher than the budget allocation in the cash, rates, and remittance of fees. Deamalgamation - All external funded services to be transferred to MSC except for Wellbeing Tablelands. All services will continue to service the entire region as per the service agreements. Partners in Recovery program will commence in the New Year and will be managed by MSC Key Performance Indicators (KPI's) Youth - total number of young people engaging in programs - 93. Housing - all KPI's exceeded for both programs RADF - Quality of applications remains high Housing Support Service (HSS) During this quarter Street to Home housed 28 families with a total of 68 people with 80% being indigenous. The following numbers: Of the clients housed 58% have been housed through local real estates or private rentals. Inclusive of all family members 529 people have been housed since the start of the Street to Home program. Homestay Support Service During this period Housing Support Services supported 45 clients, consisting of 21 new support periods being opened and 8 support periods being closed. Brokerage to sustain tenancies for the period totalled $2000.71 Page 326


TRC Tablelands Regional Council - Agenda

Page 327

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

The Wellbeing Tablelands for Healthy Communities program is delivering National Health Programs based on life style modification, physical activity and healthy eating across the Tablelands. The National programs include Beat It, Lift for Life and Heart Foundation Walking. Wellbeing Tablelands is also delivering local programs including Living Strong, Lighten Up, Eat Smart 4 Life, Zumba, Water Aerobics, FOODcents, 3 community gardens as well as fitness in the Park coming on line in 2014. Community interest and support for the program continued to grow during the report period as more and more initiatives commenced. Sixteen Wellbeing Tableland contracts for National and Local initiatives are currently held by community organisations within the Tableland region with full participation in most programs. The 6th Camp Wellbeing will be conducted from to 15 - 17 January 2014 at Barrabadeen Lake Tinaroo with the camp participation and engagement rate at capacity. The camps have seen over 125 at risk and disengaged families engage in the camp and the life skills programs associated with the camp. The camp has been recognised as a successfully model by LGAQ and a case study is being conducted by LGAQ for publication. The Department of Health (previously the Department of Health and Aging) has recognised Wellbeing Tablelands for Healthy Communities as a successful model which outlines a framework of ‘best practices’ guidelines for engagement and project implementation within the Tablelands Regional Council and have commission James Cook University to complete a White Paper on our processes. The White Paper will draw on the reporting data through thematic analysis and also through additional discussions via workshops. The concept of the White Paper will essentially focus on the successes and challenges of the Wellbeing Tablelands project. Reported in context of: 1. 2. 3. 4. 5.

The project aims/objectives and funding body requirements/expectations, The magnitude and scope of the project- geographical challenges and cultural considerations, Project staff – recruitment/training, communication, planning and partnerships, Key elements of project – project awareness/profile, consultation, building partnerships, capacity and leading to sustainable elements, Lesson learnt, transferability and recommendations

Youth Programs Programs delivered this quarter include: 

 



Youth Engagement Project - Pulse Café at PCYC continues to operate each Tuesday and Wednesday night. This project is strongly supported by Mareeba PCYC, Tablelands Counselling and Support Service (TCASS), Housing Support Services, Mareeba High School and Mareeba Community Health, staff from which attend regularly. MYARP partnered with other Community Services and Mulungu to deliver the Deadly Day Out and the MBA Jam at Davies Park on the 14th December. Mareeba Strikers (girls' touch football team for 12-17 year olds) debuted this quarter playing against other Mareeba teams in a regular Monday night competition. This activity aims to promote sporting and social skills, as well as to build confidence, team identity and a sense of belonging (building support networks). MYARP partnered with the school, and agriculture college to deliver cert 11 in Horticulture and work opportunities

Broadband for Seniors Program There is a regular roster taking place Monday to Thursday, covering morning and afternoon sessions in Mareeba. Two new computers with touch screens will be provided to the program in January.

Page 328


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Customer Service Website 24,565 people visited the TRC website during the quarter a variance of -14.64% on the previous quarter where the site had 28,779 visitors.

Figure 1

From the analysis of Figure 2 below (which shows the number of visitor in quarter 2 period against the visits to the site in the previous quarter) at the end of December 2013 there was a significant reduction in visits to the site which can be attributed to the Christmas period however month on month comparisons show a reduced number of visits of around 12% on average.

Figure 2

Visitor Flow (refer to Figure 3) The majority of visits to the site enter at the home page, but we have seen that during this quarter a reduction in visits to the site from 54,786 in quarter 1 to 45,875 visits during quarter 2, representing a reduction of 16.27% in the number of visits to the site. 67% visitors enter the site from the home page and then drop off and do not look for any further information. This analysis is very simular to the previous month's analysis. "Library services" and "What's on" continue to be of interest to customers, however this quarter we have seen an increase in the number of hits to the Careers pages and the Facilities pages. The Careers page can to some extent be associated with de-amalgamation and the request for applications, and the increase in the facilities pages can be associated with the Christmas period and requests for facilities for parties. From the initial visit to the site, around 2.5% of visitors refer to the search function of the site for further information. During this quarter we have also seen an increase in the number of visits to the WastePage 329


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

recycling pages. This is backed up by the number of customers contacting the Customer Service Centre's to enquire about their waste and recycling pickups over the Christmas period.

Figure 3

From the analysis (refer to Figure 4) we have a reduction of 16.27% in the number of visits to the site. The number of new visits to the site has reduced by 16.74% with a continued volume of visits whom have previously visited the site.

Figure 4

Page 330


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Council Request Processing (refer to Figure 5) This quarter has seen a total of 5,168 request raised compared to 2,686 request raised during the previous quarter. It must be noted that during quarter 1, CRM did not go live until the 19 August 2013 half way through the period so in comparison Council is raising a simular volume of request over the two quarters.

Customer Request Raised by Quarter 6000 5168 5000

4000

3000

2686

2000

1000

0 Quarter 1

Quarter 2

Figure 5

Request Analysis (refer to Figure 6) Of the total number of requests raised we continue to see that Animal Management request remain the highest volume of request types being raised, representing 17% of all requests. We have also seen an increase in the number of General Enquires requests being raised, representing 16% of all requests. The majority of these requests types are being raised by (Customer Service Officers) CSO, who use this request types for the quick close general enquiries that are received over the counter and from the phones. We are currently developing the request type to provide specific analysis as to the types of enquiries that customer are requesting to ensure that we can ensure that appropriate information is available.

Page 331


Figure 7

Page 332

8

76 Parks

11

Plumbing

2

Rates

13

6

600

Animal Management Requests by Sub Category

300 271

250

200

145 114

57 88

50

0 3

Water and Sewage

Waste

3

Sport Rec

41 16 Trade Waste

148

Roads

19 Pub Health

129

Planning

56 Parking

Nuisances

21 Mayor

7 Mapping

500

Property Hygien (Animal Related)

21 LocalLaws

258

Unregistered Animals

26 Insurance

Tablelands Regional Council - Agenda

Unrestrained or Not Restrained Dog

5

Land Leas & Aerodomes

15 Health

4

Infrastructure Planning

Hall Facilities Hire

Grants

General

55

Request for Council Animal Trap

Finance Food CRM

125

Too many Animals

Drainage

8

Stray Animals

85 70 42

Animal Restrained for collection not council

150 Environmental Management

900

Animal Noise

Disaster Management

106

Missing/Lost/Found Animals

2

Complaints

32 12

Compliment

0 5

Confidential Complaints

8

Animal Enquires

9 Council Buildings

100

Change of Address

207

Dead Animals on Roads

100 Building

200

Cemeteries

300 239

Animal Dangerous Aggressive

Aged Housing Animal Management

1000

Animal Cruelty

TRC Thursday 06 February 2014

Requests Raised by Function

800 895 836

700

477 531

400 399

209 148

Figure 6

Animal Management Request (refer to Figure 7)

Of the analysis of Animal Management requests raised, we continue to see Stray Animal request representing the majority of the requests raised 30% of all Animal Management request raised. We have also see an increase in the number of Missing / Lost / Found Animal requests raised. Animal noise has also increased during this quarter.


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Requests within Target (refer Figure 8) Of all the requests raised (5,168) a total of 2,790 request were completed within SLA 53.99%. A total of 344 requests were not completed within SLA 6.66%. A total of 2,034 request were complete but do not have SLA assigned 39.36%. The number of request that did not meet the SLA represents a significant improvement on the previous quarter where 10.49% of requests were not being completed within the SLA assigned. We have seen a dramatic increase in those requests raised that do not have SLA assigned from 13.63% in quarter 1 to 39.36% which can be attributed to the increase in the number of General Enquiries used by CSO's to manage quick close enquiries from customer. We are currently addressing this by assigning a 1 hour SLA associated with all General Enquiries quick close request as well as identifying the specific types of request raised to provide more directed services and information for customers. A further review of all request types is planned with Key Users for each of the departments actioned to review all their request types, priorities and SLA's assigned.

Requests Processed within Target Timeframe

Outside SLA, 344 No SLA Set, 2034

Within SLA, 2790

Figure 8

Page 333


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Cemeteries

Figure 9

Burial request remain stable with 47 burials being conducted within quarter 2 compared to 45 burials in quarter 1. Mareeba based revenue continues to be high due to the purchases of sections of Mareeba Mausoleum wall, compared to income form the central and southern areas which are based on burials.

Cemeteries Signage and Maintenance The continued progress for the improvement to the signage of the regions cemeteries has taken place with the completion of the new beams for Atherton Lawns, and Malanda cemeteries. A continued review of signage and maintenance issues is taking place and recently the completion of the new fencing at Millaa Millaa has taken place.

Page 334


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

FINANCE OP15 Continue to support organizations such as Advance Cairns, Tablelands Futures Corporation, Tourism Kuranda and local Chambers of Commerce We are continuing to work in partnership with Tropical Tablelands Tourism, Tourism Kuranda and Tablelands Futures Corp with both Councillor and Officer attendance at board and committee meetings. Budget allocations have been provided for Tablelands Futures Corporation, Tourism Kuranda and the local Chambers of Commerce. The following remittances were provided during the previous period 1 July 2013 to 30 September 2013: Payee Mareeba Chamber of Commerce FNQROC

OP48

Amount Paid $40,000

Date Paid 23/08/13

$44,000

13/08/13

Funding Source Mareeba Benefitted Area General Fund

Description Contribution for 2013/14 Advance Cairns 2013/14

Ensure long-term asset management planning and financial planning is updated to support financial sustainability

The Long Term Financial Plan (LTFP) has been prepared based on estimates provided by managers. This data has been relied upon as a starting point for capital renewals over the next ten years. This plan is coordinated by the financial accounting section and updated on an annual basis and represents a ten year view of Council's finances. Asset Management Plans are coordinated by the asset management section and provide renewal data to the financial asset management team which is then represented in the LTFP. The data within these plans is critical to the identification of infrastructure requirements and funding capacity of council. Formal adoption of the 2013/14 - 2022/23 Plan occurred at the Budget Meeting on 4 July 2013. Council formerly adopted the revised budget at the meeting held 5 December 2013. OP49

Continue to review and document internal processes to establish an improved level of control, transparency and efficiencies

The management accounting team prepare monthly management reports which assist in more informed business decisions and provide a more forward looking approach to the finances of TRC and improved transparency of financial data. Internal processes such as those in the Rates & Revenue area are currently being documented and documentation in other areas is under review. OP50

Review full cost pricing models to ensure equitable allocation of costs across departments

Through allocating corporate overhead costs between business units it is intended that more accurate and reliable reporting of financials will be achieved. This project has been placed on hold due to deamalgamation and is not likely to be re-visited until mid to late 2014.

Page 335


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

INFORMATION MANAGEMENT Records Right to Information & Information Privacy Two Right to Information applications were received in the last month of 2013, bringing the annual total to 14. De-amalgamation - Records Work has been completed in the Mareeba archives with the identification and marking of archives that are to be transferred to the continuing TRC. Due to time constraints and facility preparation delays the transfer will not happen until early 2014. It was identified that there are currently 520 boxes of archives to be transferred, with an additional 120 being compiled during the last few months of the year - business as usual scenario. Due to the movement of staff in the Atherton office, the Atherton archives became extremely crowded and overflowing. Work has now commenced on identifying what can be stored at the Herberton Archive facility and what can be set aside for disposal. This will at least give the Atherton office some storage space for short-term records. We currently have approximately 2 tonnes of records to move around in the Atherton archives. As the Herberton Archives are still not ready to move into, work has commenced in preparing the layout of the archives and labelling various sections. This will assist greatly when the time comes to actually move the boxes from Mareeba. Quotes are still being finalised for the movement of these archives. We met with a representative from Grace Records Management at the Mareeba archives, and his comment was that the Mareeba archive facility was the best organised he had ever seen. Early in the deamalgamation process I worked with Jenny Kraft and Michelle Armstrong to identify what had to happen in the Mareeba archive to prepare for separation, and this feedback from a professional in our industry is a testament to the hard work these ladies put into the job. Training - ECM Minimal training has been provided to staff due to the workloads on all staff in both Councils. One-on-one training has been provided where necessary. The first formal training session has been planned for late January.

Page 336


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Information and Business Integration Atherton Data Centre Build Room build is complete including:     

Foundation support Air conditioning Partition Sound proofing Fire suppression

Atherton Data Centre Infrastructure Infrastructure has been installed and is complete. This equipment parallels the equipment originally purchased for the Mareeba data centre and consists of:   

Storage Network Computers

Atherton Office Upgrades In parallel with the data centre build a number of upgrades/ enhancements to the power and data infrastructure at the Mabel Street office have been completed: Emergency Power at 45 and 51 Mabel A building integrated UPS (uninterruptible power supply) has been installed and is now supporting Council operations. This has included the fitting of the relevant power sub boards and final circuits. The units will provide ample emergency supply during an interruption to mains power, to cover the start-up time of the generator.  

45 Mabel Street – 30 KVA 51 Mabel Street – 20 KVA

Back up gen set has also been fully installed and provides emergency power to both 45 Mabel and 51 Mabel. All emergency power systems have been tested and are fully operational. Power Circuits All power infrastructures at 45 Mabel Street have been upgraded to meet UPS and safety standard requirements. The following lots have been amalgamated via a formal application lodged with DNRM:  

518RP900534 (45 Mabel Street) 1RP735966 (51 Mabel Street)

The Amalgamation of these lots has allowed the legal powering (via an underground feed) of 51 Mabel Street from 45 Mabel Street. Main switch is located at 45 Mabel with a sub board now located at 51 Mabel.

Page 337


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Data Cabling Data cabling in both 45 Mabel and 51 Mabel is now complete. Data is fed to 51 Mabel via the underground feed.

TRC Systems Migration A high level plan is being developed in conjunction with MSC ICT staff to enable a smooth transfer of the remaining TRC systems from the Mareeba data centre to the TRC data centre. Anticipate that this transfer will begin in earnest once the ATGIS data and systems transfer (please see below) has been completed.

Information Systems split ICT worked closely with BI to perform the necessary work to ‘split’ Councils core information systems to support de-amalgamation. ICT provisioned the relevant back end application servers and assisted in the data separation tasks being led by BI.

ATGIS Move to T4 ICT has developed a plan to move ATGIS related systems and data from the ATGIS systems store on Tolga Road to the new data centre at 45 Mabel St. Initial work has begun with early success achieved. Some fitout required in T4 to support the move such as:     

Wall removal Minor electrical work Minor cabling work Office equipment move PC and related infrastructure move

Page 338


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Information and Business Integration Group De-amalgamation Projects A range of business and software related projects were delivered prior to the end of December to ensure that both TRC and MSC had the capability to support business as usual processes following DA. All system splits were extensively tested prior to implementation by business staff under heavy guidance of BI. Final implementation of the range of systems occurred between the 24 and 31 December 2013. BI is currently supporting these systems under warranty. The warranty period for these systems concludes on COB 31 of January 2014. 1.

Technology One – Finance One 100%

2.

Technology One – Property and Rating 100%

3.

Technology One – ECM (Dataworks - upgrade) 100%

4.

Supporting systems

Numerous supporting systems have also been split or copied to support operational requirements of both organisation including (but not limited to): 1. 2. 3. 4. 5. 6. 7.

SharePoint and associated sites (direct copy of TRC) Image publishing for impounded animals Tombstone (cemetery software) The support systems like Request Tracker (support desk ticketing system), Bugzilla (defect tracking system) and Nagios (monitoring systems) File systems Uploading policy documents to the website Other auxiliary systems – Booking system etc.

100% N.B. A full list of general support systems can be viewed in the “Programme Plan – Business Software Impacts”.

Potential Future Work/Projects A number of items that would have seen significant activity but for the interruption of DA are now under consideration for commencement in 2014. Initial discussions within the I&BI team have seen a draft listing of possible projects documented.

Page 339


TRC Tablelands Regional Council - Agenda

Candidates include:             

Finance One package upgrade P&R and ECM integration Office 2010 Windows 7 upgrade Organisation structure in Finance One Resolve planning scheme project proposal for MSC. Review maintenance contract with the Microwave WAN link to Mareeba. Determine training requirements for the new data centre and systems. The new installations and the splitting of the existing multi-functional devices. Assist with the splitting of the mobile phones and accounts. Deploy Employee Self Service Extend the Confirm rollout for asset management Upgraded website Intranet

The majority of these projects will see significant productivity and efficiency gains.

Page 340

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Atherton Tablelands Geographic Information Services Group Information and Communication Technology OP37 – Provide enhanced GIS mapping capabilities to main business systems OP37 – Provide enhanced GIS mapping capabilities to main business systems  Published the only available flood hazard data for Herberton  Completed the deamalgamation-triggered MapInfo Interface split between TRC GIS and MSC GIS. Internal Highlights ATGIS was established 10 years ago in January 2014! Recovered $93,000 for internal project-related activity Rural Road Addressing Rollout  Rural Addressing has commenced in the Southern Area where Rural addressing has been identified as being deficient.  Rural Road Addressing in the new Mareeba Shire was completed prior to de-amalgamation Data collection and rectification  Updated weeds dataset to include new species  Commissioned additional LiDAR data collection over catchment of Wild River Dam and upstream from Herberton GIS System Interface and Data Enhancements 

Delivered section specific GIS interface training to Parks and Gardens staff



Introduced 18 enhancements and updates to GIS System Interface, including:  Added urban addressing menu item & icon to auto-label all urban addresses  Published 2 self-paced MapInfo learning tutorials to the G:\GIS_TRC\System\Docs folder for all staff to use  Atherton HCB Data added to network and ready for use

Other Internal Activities For Corporate & Community Services Department  Completed 13 projects:  Customer and Community Services: 7  Finance: 1  Plant and Facilities: 4  Human Resources: 1  Other Internal: 2  Updated Native Title & Cultural Heritage site data  Updated Yungaburra cemetery data For Planning & Development Department  Completed 32 projects:  Corporate Planning Performance and Risk: 6  Disaster Management: 7  Urban & Regional Planning: 18  Regulatory Services: 1  Test Level 2 flood hazard remodelling methodology against existing level 3 Bilwon/Biboohra flood hazard data Page 341


TRC Tablelands Regional Council - Agenda

   

Thursday 06 February 2014

Remodel flood hazard to Level 2 for Ravenshoe & Malanda Prepare ATGIS disaster response equipment for cyclone season Updated gates and grids dataset Investigated process and effort to de-amalgamate draft planning scheme data and maps

For Infrastructure and Maintenance Department  Completed 42 projects:  Maintenance Services: 16  Project Delivery: 1  Water, Wastewater & Waste Ops: 25  GPS mapped the location of Malanda Caravan Park sewerage data  Updated the mapping data for water network at Yungaburra Reservoir  Added new house connections to Tolga sewerage network data  Added residences using dialysis to all water network data External activities Business Development/Marketing  A formal proposal has been delivered to the new Douglas Shire to provide GIS services similar to that provided to Carpentaria Shire. We expect acceptance of that proposal late January/early February  A proposal to extend the Cassowary Coast Regional Council's Infrastructure Recovery Manager web mapping service was delivered to CCRC.  We are preparing an event to celebrate the 10th anniversary of ATGIS, called Ideas After Dark, to be held in conjunction with the Tablelands Innovation Expo, on the evening of May 16th in Malanda.  ATGIS collected 2 industry awards in the 2013 Queensland Spatial Excellence Awards in the Biodiversity/Conservation and Export categories, for the preparation of a conservation zoning map for PNG's first national Conservation Area (ie. National Park). Additionally, we were highly commended in the Spatial Enablement category for our work on the Disaster Resilient Communications Network project.  We have commenced rebuilding the ATGIS website, to better market ourselves to external clients.  We have advertised in the Australian Local Government Yearbook 2014, due for release in February. Commercial Services  Invoiced $8,000 for external works this quarter. The timing of invoicing for much activity falls in the following quarter.  Completed delivery of Cassowary Coast Regional Council's Infrastructure Recovery Manager web mapping service  Completed delivery of initial corporate GIS solution for Douglas Shire Council in preparation for deamalgamation.  Undertook 34 small external projects. Grant or State Funded  Nil Community Service  Working with Malanda Chamber of Commerce, Atherton Chamber of Commerce and Malanda Lions to contribute to the Tablelands Innovation Expo, scheduled for May 16/17.

Page 342


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

HUMAN RESOURCES Workforce Statistics At 31 December 2013, Council employed 644 employees, which equates with 555 full time equivalent (FTE) positions, as follows:  Employee Type Full-time employees Part-time employees Casual employees Employees on long term leave Total Change from last quarter (30 September 2013)

Number 510 71 48 15 644 +2

FTE 510 45 0 0 555 +5

There is minimal change to staff numbers.

OP74

Develop effective HR policies and practices to meet workforce needs

No new policies were developed during this quarter due to the effort exhausted on the de-amalgamation process. The HR Team will be re-focusing attention in early 2014 on reviewing current policies and procedures to assess their currency within the new Tablelands Regional Council and working on developing new policies and procedures, including Learning and Development, Recruitment, and Prevention of harassment in the workplace.

OP76

Deploy strategies for effecting long term cultural change within TRC to improve productivity, efficient work practices and teamwork

While no new strategies were developed in this quarter due to the de-amalgamation process, the HR team focused its energies on ensuring a smooth transition to the splitting up of the Continuing TRC and New MSC. This included knowledge transfer and training of new MSC HR team members and documenting processes, procedures and templates. The team also spent a considerable amount of time on the HR Information System to ensure both Councils had an efficiently running payroll and HR system post deamalgamation.

OP75

Identify current and future workforce skills needs, and develop and implement learning and development strategies to meet the TRCâ&#x20AC;&#x2122;s workforce needs

Employees were provided with 2,300 hours of training and professional development during the quarter. A major focus of this training was aimed at mandatory training for the outside workforce, driven by legislative changes and compliance activities.

Page 343


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Training Attended 3000 2500

Hours

2000 Organisation wide Indoor

1500

Outdoor 1000 500 0 Jan-13 Feb-13 Mar-13 Apr-13

May- Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 13 Month

Outdoor employees received training in managing asbestos, chainsaw, overhead awareness, chemical distribution and Construction White Card Training. Many outdoor employees also attended Traffic Control Refresher Training to maintain their Traffic Control Accreditation. Employees from both the indoor and outdoor workforce attended first aid and CPR training. Software training aimed at increasing productivity through the use of products such as the Microsoft Office suite, Dataworks and GIS programs was also undertaken by employees. New staff attended a HR Induction which included Code of Conduct and Ethics and a WH&S Induction. Professional development in specialised areas such as enterprise bargaining, technology systems, Investigative Training, Ignite Program and Engineering Standards was provided through attendance by relevant staff members at workshops and seminars. OP77

Develop a safety culture to ensure safe workplaces and practices

Second quarter trends:   

  

The number of incident reports submitted by staff was similar to the same period last year, however there has been a significant reduction in the number of Lost Time Injuries reported by staff (3 for this quarter compared to 11 for the same period last year), which is a substantial improvement. The most significant injury suffered was by a Parks & Gardens employee in Atherton who dislocated his shoulder when spraying weeds on a 4 wheeler ATV, which caused damage to the muscles and tendons around the injury site. To date, this has resulted in 39 days of Lost Time. Working Days Lost totalled 56 for the quarter. This compares with 455 Work Days Lost same period last year, and while this is a huge improvement, it needs to be noted that 1 LTI from the same period last year resulted in 292 days lost. If this injury is not taken into consideration, Council has achieved a 35% reduction in working days lost which is a significant result. Only 2 incidents involving TRC vehicles were reported for the quarter, again significantly lower when compared with last year's 2nd quarter of 7. There were nil incidents which were notifiable to the regulator (WHS Qld) for the quarter. Overall, the above statistics are very encouraging and show a great improvement in the area of WH&S with the downwards trend anticipated to continue for the remainder of this year through ongoing awareness and effective application of injury management activities.

Quarterly and Year to Date - Statistical Data The chart below indicates the pattern of workplace health and safety incidents reported to date by quarter:

Page 344


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Incident Type Other

# of Incidents

80

Vehicle Incident Property Damage

60

Near Miss 40

Illness Injury

20

Lost Time Injury 0

1st QTR

2nd QTR

3rd QTR

4th QTR

YTD Total

Total YTD 12/13

The chart below indicates the quarterly data of incident types: Other injuries/cuts, abrasions, eye injuries Work Related Stress

Injury Types

# of Incidents

80

60

Misc/Public Liability 40

Animal/Environ mental 20

Slips, Trips, Falls 0 1st QTR

2nd QTR

3rd QTR

4th QTR

YTD Total

Total YTD 12/13

Man Handling

Lost Time Injuries

22

2

3

1st QTR

2nd QTR

5

3rd QTR

4th QTR

Page 345

YTD Total

Same Time Last Year


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Days Lost due to Injury

488

19 1st QTR

75

56 2nd QTR

3rd QTR

4th QTR

YTD Total

Same Time Last Year

Workers Comp. Costs

$133K

$5K 1st QTR

$20K

$15K

2nd QTR

3rd QTR

4th QTR

YTD Total

Same Time Last Year

TRC Frequency & Duration Rates

28.7 TRC Freq. Rate

15.0

9.3

9.2

3.7 4 1st QTR

2nd QTR

3rd QTR

Page 346

4th QTR

Same Time Last YR

TRC Duration Rate


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

TRC Monthly Action Plan Completion Rates 100

Percentage

80 % MAPs Completed x Month

60 40

Same Time Last Yr

20 0 Jul

Aug

Sep

Oct

Nov

Dec Jan Month

Feb

Mar

Apr

May

Jun

Status of Workers Comp. Claims Number of Claims

6 5 Ongoing 4

Accepted

3

Declined

2

Pending Finalised

1 0 Jul

Aug

Sep

Oct

Nov

Dec Jan Month

Feb

Mar

Apr

May

Jun

WHS Inductions Performed x Quarter 25

Number

20

Inductions Indoor Staff

15 10

Inductions Outdoor Staff

5 0 1st QTR

2nd QTR

3rd QTR

Page 347

4th QTR

YTD Total


TRC Tablelands Regional Council - Agenda

Page 348

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

INFRASTRUCTURE SERVICES CONSTRUCTION & MAINTENANCE ITEM-15

AMENDMENT TO CAPITAL WORKS GUNNAWARRA ROAD MT GARNET

PROGRAM

-

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ross McKim, General Manager Infrastructure Services

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY In the 2013/14 Capital Works Program, Council has made an allocation of $250,000 for the upgrade of Gunnawarra Road, Mt Garnet to a bitumen seal standard. This report is seeking Council approval to increase this budget allocation by a further $75,000. The additional funds are to be taken from a drainage contribution to the Department of Transport and Main Roads (DTMR) which is no longer required. OFFICER'S RECOMMENDATION "That Council approve the reallocation of $75,000 from Robert St / Louise St drainage upgrade (DTMR Contribution) to Gunnawarra Road, Mt Garnet upgrade to a bitumen seal standard." BACKGROUND In Council's approved 2013/14 Capital Works Program, an allocation of $75,000 was made to provide for a contribution to the Department of Transport and Main Roads (DTMR) for drainage works associated with the DTMR's Robert St / Louise St project. The Robert St / Louise St project is now well underway and DTMR officers have advised Council they no longer need the $75,000 allocation for drainage works. The result is that these funds can now be reallocated to other capital works projects. On a year to date basis, the 2013/14 Road Maintenance Operational Budget is well overspent. Subsequently, Council officers in the Support Services Group are working hard to release capital works projects that can be undertaken by Council's own day labour work force. By putting work crews onto capital projects, the impact on the maintenance budget is reduced. Council is also looking for opportunities to complete external capital works projects for DTMR. Subsequently, Council officers are recommending to Council that they reallocate the $75,000 to a construction project that can be completed by Council's day labour work force and one that does not require a great deal of design so that the project can be commenced within a short time frame. Some of the projects within the Transportation Capital Works Program that fit these criteria include, footpath renewal, kerb and channel renewal, gravel road resheeting, footpath upgrades Page 349


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

and scope extensions on projects currently being designed. Council Officers considered these options and are subsequently recommending to Council that on this occasion, the additional funds be allocated to the existing Gunnawarra Road project. The reason for this recommendation is that it is expensive to establish a crew on a rural road construction project. Once established, it is advantageous to complete as much work as possible as it reduces the unit costs. It is expected that similar reports to this one will be forwarded to Council for consideration as more detailed analysis of the Transportation Capital Works Program is undertaken. LINK TO CORPORATE PLAN Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Consultation occurred between officers in the Infrastructure Support Services Group and the Construction and Maintenance Group. External No external consultation has occurred. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) N/A POLICY IMPLICATIONS N/A FINANCIAL & RESOURCE IMPLICATIONS Capital In the 2013/14 Capital Works Program, Council has made an allocation of $250,000 for the upgrade of Gunnawarra Road to a bitumen seal standard. There is also an allocation in this program of $75,000 in this budget for a contribution to DTMR for drainage works associated with the Robert St / Louise St project. Operating N/A

Page 350


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION N/A ATTACHMENTS 1.

NIL

Date Prepared:

22 January 2014

Page 351


TRC Tablelands Regional Council - Agenda

ITEM-16

Thursday 06 February 2014

CONSTRUCTION AND MAINTENANCE - INFRASTRUCTURE SERVICES QUARTERLY REPORT OCTOBER/NOVEMBER/DECEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Gus Yates, Manager Infrastructure Services

DEPARTMENT:

Department Infrastructure & Maintenance Services

EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s emergent, maintenance, capital and contracted works undertaken by the Construction and Maintenance Group during the months October, November and December 2013 and to present for Council’s information the programme of forward work planned. OFFICER'S RECOMMENDATION "That Council receive and note the Quarterly Report on Construction and Maintenance activities submitted by the General Manager Infrastructure Services." MAINTENANCE ON COUNCIL CONTROLLED ROADS Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies: CP Strategy: 2.2.2 - Traffic Management CP Strategy: 3.2.3 – Infrastructure Maintenance

The majority of works on roads for this quarter have been minor maintenance works on Council controlled roads. At the end of the second quarter, 78% of the Civil maintenance budget is expended for the 2013 2014 financial year. A schedule demonstrating percentage of budget expenditure against localities for the financial year to date is included as Attachment A. Maintenance for the Third quarter will focus on sealed road maintenance and roadside vegetation control as required through the wet season.

Page 352


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

COUNCIL'S CAPITAL WORKS PROGRAMME Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies and Operational Plan tasks/activities: CP Strategy: 2.2.1 - Mobility CP Strategy: 2.2.3 – Transport Planning CP Strategy: 3.1.3 – Floodplain Management CP Strategy: 3.2.2 – Infrastructure Implementation CP Strategy: 3.2.3 – Infrastructure Maintenance Roads and Drainage Management OP72 - Undertake capital roadwork's and drainage projects in accordance with approved capital works schedule

Capital projects completed by Council staff in this quarter are as follows: Southern:  Sluice Creek bitumen seal upgrade. Photo's attached B. Central:  

Hansen Chewko Road Walkamin (intersection widening and reconstruction) Atherton aerodrome Taxiway extensions and upgrade to bitumen seal standard. & benching of hanger sites. Photo's attached B.  Pine street Yungaburra reconstruction and widening of seal to kerbs. Bridges: 

None in ongoing TRC area

Capital projects in progress and expected to be completed within the next quarter by Council staff are as follows: Southern:  Gunnawarra seal widening and seal upgrade on a one (1) kilometre section. Central:     

Vernon street intersection upgrade. Anderson road widen and seal upgrade. Catherine Street Tolga footpath upgrade. Cook Street Atherton footpath upgrade. Phoenix Street Malanda footpath upgrade.

Bridges: 

Little Creek - Silver Valley Road.

DTMR MINOR WORKS PROGRAMME Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategy: CP Strategy: 3.2.2 – Infrastructure Implementation

Council is currently undertaking Minor Works and Alliance Projects for the Department of Transport and Main Roads. The projects are listed for information: Asphalt Overlay of the three ways intersection West of Mount Garnett.

Page 353


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

DTMR ROUTINE MAINTENANCE PERFORMANCE CONTRACT (RMPC) Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategy: CP Strategy: 3.2.3 – Infrastructure Maintenance

TMR and Council staff have met monthly as per the contract agreement, Council's workforce have completed maintenance works on the state controlled network to TMR's satisfaction. The current contract will be delivered jointly by TRC and MSC staff until 30 June. Negotiations for the 2014 - 2015 contract are expected to start towards the end of the next quarter. MAINTENANCE ON COUNCIL PARKS AND OPEN SPACES Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies: CP Strategy: 3.2.3 – Infrastructure Maintenance

Parks and Gardens The majority of works on Council Parks and Gardens for this quarter have been the mowing of parks and open spaces to the required frequency as determined by the predetermined park prioritisation and regular inspection of parks and open spaces. P&G staff erected Christmas decorations in early December in preparation of the festive season. The removal of Palm trees in Main Street Atherton Parks and Gardens maintenance for the third quarter will focus on  Mowing of parks and open spaces.  Removal of the remaining nine (9) palm trees in front of Redding Motors  Grinding of all remaining stumps from the palm tree removal. Building Construction and Maintenance Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies: CP Strategy: 3.2.3 – Infrastructure Maintenance

The majority of works undertaken by the building section for the second quarter have been as follows:  Refitting the new Mabel Street office.  Repairs and refits to the existing Atherton office  Refitting the Atherton Library  Tolga depot offices  Enterprise house.  Vacating Councils Silo Road compound to Tolga depot.  Assisting with the moving and setting up of ongoing TRC staff in preparation for the deamalgamation. Building Construction and Maintenance for the third quarter will have a greater focus on the following:  Ongoing works in the old Mabel Street office.  Refurbishment of the Tinaburra toilets.  Disabled toilets in the Atherton Gymnastics Hall.  Reinforcing of the heritage listed rock in Yungaburra.  Replacement of the swimming pontoon at Tinaroo. Page 354


TRC Tablelands Regional Council - Agenda

   

Thursday 06 February 2014

Construct new back up generator shed for Walkamin water supply Construct new back up generator shed for Mt Garnett water supply Construct a new shed and remove the existing shed at the Herberton depot. Maintenance tasks as they are reported

ATTACHMENTS 1. Attachment A – % Maintenance Budget Expenditure by Locality – 2012 – 2013 financial year. 2. Attachment B –Before and after photos from the following projects: a. Sluice Creek Road upgrade b. Hansen Chewko Road intersection upgrade c. Atherton Aerodrome taxiway extension Date Prepared:

16 January 2014

Page 355


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Attachment A % Maintenance Budget Expenditure by Locality for the 2013 â&#x20AC;&#x201C; 2014 financial year. Locality Atherton Barrine Barwidgi Beatrice Butchers Creek Carrington Danbulla East Barron Ellinjaa Evelyn Forty Mile Fossilbrook Glen Allyn Glen Ruth Gunnawarra Herberton Innot Hot Springs Jaggan Kaban Kairi Kalunga Kirrama Koombooloomba Kureen Lake Barrine Lake Eacham Maalan Malanda

% 79 65 0 172 119

Locality Middlebrook Millaa Millaa Mt Garnet Millstream Minamooka

87 13 76 255 88 0 66 133 0 0 560

Minbun Moomin Moregatta Mungalli North Johnstone Palmerston Peeramon Rangeview Ravenshoe Silver Valley Springfield

380 141 101 131 107 0 169 0 442 26 0

61 191 100 78 141 4 54

Tarzali Tinaroo Tolga Topaz Tumoulin Upper Barron Walkamin Wairuna Wondecla Wongabel Yungaburra

61 52 72 118 83 76 139 0 187 44 438

Total Budget

79

220 96 219 87

Page 356

% 75 93 71 82 22


TRC Tablelands Regional Council - Agenda

Attachment B - Photos of completed Capital Projects.

Page 357

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 358

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 359

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 360

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

WATER & WASTE ITEM-17

WATER AND WASTE WATER - INFRASTRUCTURE SERVICES QUARTERLY REPORT OCTOBER/NOVEMBER/DECEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Brad Bakker, Manager Water and Waste

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s operational and capital works undertaken by the Water and Waste Group during the months October, November and December 2013 and to present for Council’s information the programme of forward work planned. OFFICER'S RECOMMENDATION "That Council receive and note the 2nd Quarter Report on Water and Waste activities submitted by the General Manager Infrastructure Services." OPERATIONAL WORKS - WATER AND WASTE Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies: CP Strategy: 1.1.2 – Community Health CP Strategy 3.2.3 – Infrastructure Maintenance

Waste At the end of the second quarter, 80% of the waste operational budget is expended for the 2013 2014 financial year. A schedule demonstrating percentage of budget expenditure against operations for the financial year to date is included as Attachment A. The Department of Environment and Heritage Protection undertook an audit of our waste operations across TRC. A meeting was called by DEHP with council officers on the 23rd December 2013. The Executive Director – Northern Region and a Team Leader from DEHP were in attendance. They advised that TRC would receive the outcome of this audit via a letter early in 2014. Commencing in December 2013, a review of safety in operations at Atherton transfer station was undertaken. This review highlighted several areas for improvement. These improvements in operational safety will commence being rolled out in the third quarter. The following reviews will be conducted in waste in the third and fourth quarters  Collection of cardboard from the new MSC and continuing TRC Page 361


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

 Disposal of wet waste to landfill Water At the end of the second quarter, 79% of the water operational budget is expended for the 2013 2014 financial year. A schedule demonstrating percentage of budget expenditure against operations for the financial year to date is included as Attachment A. From this schedule it should be noted that the continuing TRC schemes are in significantly better position than the future MSC schemes. During the second quarter, it was noted that we are not providing adequate maintenance to our wastewater pump stations. As a result, we have submitted a business case to council to put on two extra field staff and plant to commence programmed maintenance on our sewage pump stations. Waste Water At the end of the second quarter, 87% of the water operational budget is expended for the 2013 2014 financial year. A schedule demonstrating percentage of budget expenditure against operations for the financial year to date is included as Attachment A. From this schedule it should be noted that whilst still over budget, the continuing TRC schemes are in significantly better position than the future MSC schemes We are currently experiencing effluent quality issues at both our Atherton and Tinaroo Wastewater Plants in relation to compliance with our licences. We are keeping in contact with the Department of Environment and Heritage Protection concerning these issues. We are also getting specialist technical advice from Tenix concerning these plants in relation to improving their operational performance. Note the planning reports in the capital works section of this report concerning these plants. CAPITAL WORKS – WATER AND WASTE Corporate and Operational Plan linkage: This section reports against the following Corporate Plan strategies and Operational Plan tasks/activities: CP Strategy: 1.1.2 - Community Health CP Strategy: 3.1.1 – Environmental Awareness CP Strategy: 3.1.2 – Environmental Protection CP Strategy: 3.2.1 – Infrastructure Design CP Strategy: 3.2.2 – Infrastructure Implementation CP Strategy: 3.2.3 – Infrastructure Maintenance

Waste Capital works budget for the Waste department is as follows, Budget $1,264,000

Incurred/Committed $585,888 46%

Page 362

Remaining $678,112 54%


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Capital projects completed, 

Supply, delivery and distribution of 8000 Mobile Garage Bins (MGBs).

Capital projects that are currently underway,  Purchase of adjacent land at Atherton Transfer Station o The final acquisition of this land shall be complete by the end of March 14  Atherton Landfill Rehabilitation Works o This project is being completed by council staff and involves the excavation of historical landfill cells. The project is removing recyclable material (predominantly steel), and material not licenced to be in landfill at Atherton such as tyres. The project also aims to increase compaction at the existing site, thus providing more future capacity. Project will be complete by June 14  Atherton buy back facility o Current status of the project has asphalt overlay and shed structure complete. Internal fit out remains. Project will be complete by March 14 Capital projects not yet commenced,  Herberton and Malanda landfill closure plans

The plans are critical given recent audit from DEHP. Closure plans will be completed by June 14. Future budget will be required for the ongoing management of all closed council landfills  Replacement of 30m3 bins o Completion by June 14  Installation of cameras and GPS tracking for garbage trucks o

Water Capital works budget for the Water department is as follows, Budget $4,173,100

Incurred/Committed $2,548,862 61%

Remaining $1,624,238 39%

Capital projects completed,    

Louise Street main upgrade Malanda bore field project Herberton smart meter upgrades Malanda fluoride plant o We are currently reviewing opportunities to sell mechanical and electrical equipment associated with this project given the decision not to fluoridate the water supply.  Painting of Malanda water treatment reservoirs Capital projects not yet commenced,  Yungaburra water main upgrades  Malanda showgrounds water main (fire fighting requirements)  Atherton international club 200mm water main extension

Page 363


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Wastewater Capital works budget for the Wastewater department is as follows, Budget $1,469,400

Incurred/Committed $763,947 52%

Remaining $705,453 48%

Capital projects completed,      

Replacement of SBR and digestor blowers at Atherton STP Replacement of aeration membranes at Atherton STP Ravenshoe STP planning report Tinaroo STP waste sludge pump and storage tank Tinaroo STP planning report Tolga sewer, rising main and pump station

Capital projects that are currently underway,  

Replacement of step screen at Atherton STP Ravenshoe Sewer Relining Program o Preliminary works have commenced such as videoing of lines and uploading to GIS  Yungaburra sludge drying bed upgrade Capital projects not yet commenced, 

Yungaburra Sewerage, Gravity and Rising Main upgrades

ATTACHMENTS 1. Attachment A – Water and Waste operational budgets by area – 2013/14 financial year. Date Prepared:

16 January 2014

Attachment A % Waste operational budget expended 2013 – 2014 financial year. Item Waste Administration Landfill Transfer Stations Collection Costs Recycling

% of Budget Expended 133 95 79 86 86

% Water operational budget expended 2013 – 2014 financial year

Page 364


TRC Tablelands Regional Council - Agenda

Item Mareeba Water Kuranda Water Dimbulah Water Mt Molloy Water Chillagoe Water Atherton Water Walkamin Water Tinaroo Park Water Malanda Area Water Supply Scheme Millaa Millaa Water Yungaburra Water Johnstone River Estate Mt Garnet Water Herberton Water Ravenshoe Water Millstream Water Irvinebank Water

Thursday 06 February 2014

% of Budget Expended 121 128 41 94 103 73 70 56 50 48 47 41 80 71 53 35 84

% Wastewater operational budget expended 2013 â&#x20AC;&#x201C; 2014 financial year Item Mareeba Wastewater Kuranda Wastewater Atherton Wastewater Tinaroo Wastewater Yungaburra Wastewater Ravenshoe Wastewater Malanda Wastewater

% of Budget Expended 129 139 58 77 52 67 80

Page 365


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

INFRASTRUCTURE SUPPORT SERVICES ITEM-18

2013/14 GRAVEL RESHEETING PROGRAM

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ross McKim, General Manager Infrastructure Services

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY In the 2013/14 Capital Works Program, Council has made an allocation of $700,000 for gravel resheeting of the region's unsealed roads. This report is seeking Council approval for the 2013/14 gravel resheeting program. OFFICER'S RECOMMENDATION "That Council approve the 2013/14 gravel resheeting program as recommended by Council officers (Attachment A)." BACKGROUND Tablelands Regional Council has approximately 870 kilometres of unsealed roads. Over time, these unsealed roads deteriorate through the action of weather and traffic. They become corrugated and they loose the gravel that is placed on the road to improve road strength and ridability. As a rough guide, a gravel road will lose approximately 20 - 25mm of gravel annually. Ideally, to maintain these road assets in reasonable condition, Council should grade them annually and gravel resheet them every ten years. This would require an annual allocation of approximately $2.4 million for the gravel resheeting program. Due to budget constraints, there has not been a gravel resheeting program for some time. The gravel resheeting program involves the cartage, placement and spreading of approximately a 100mm - 200 mm thickness of gravel onto the road. It is a costly project, but essential to the management of unsealed roads. Failure to regularly resheet gravel roads results in them reverting back and behaving like an unformed road. The roads to be included in the program are determined by Council's Asset Management officers. The Asset Management Inspector physically inspects every road approximately once every two years. These inspections result in the condition of the roads being recorded on a one to five scale with a rating of one meaning the road is in excellent condition and five meaning the road is in very poor condition. The condition rating takes into account both the depth of existing gravel and the shape of the road.

Page 366


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Additional information is then combined with the road condition data to produce the draft final list of roads for the gravel resheeting program. This additional information includes details such as, the road hierarchy (is the road a through road or is it a dead end?), how many houses does it service, the number and type of road users and whether or not the road is a bus route. The proposed program was then given to the relevant Road Maintenance officers for comment prior to finalising. The exercise has been made more difficult because a gravel resheeting program has not been undertaken for a number of years and subsequently there are a number of roads in poor condition. It is anticipated that the actual works will occur at the end of the wet season. Completing the work at the end of the wet season means the existing soil moisture will help with compaction and there is less likelihood of severe weather events damaging the new work for at least six months. The work will be undertaken by Council's day labour crews. It will assist the construction and maintenance budget position as it will remove two crews from charging to operational budgets for the duration of the program. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal The 2013/14 gravel resheeting program was discussed with various Infrastructure officers. External No external consultation has occured at this stage of the project. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) N/A POLICY IMPLICATIONS N/A

Page 367


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

FINANCIAL & RESOURCE IMPLICATIONS Capital There is $700,000 in Council's 2013/14 transportation capital works program for this project. Operating N/A Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION N/A ATTACHMENTS 1. 2. 3.

Attachment A - proposed program as recommended by Council Officers Attachment B - Alternative program based on road condition only Attachment C - Greater Bendigo Case Study

Date Prepared:

14 January 2014

Page 368


TRC Tablelands Regional Council - Agenda

Attachment A - Proposed Resheeting Program

Page 369

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Attachment B - Alternative Program - Based on condition only.

Page 370

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Attachment C - IPWEAQ Case Study - Greater Bendigo. A new, systematic resheeting program is helping Greater Bendigo's unsealed road network cope with increasing loads Up until mid 2012, the unsealed road network of the City of Greater Bendigo – a large regional centre about 160km northwest of Melbourne, Victoria – was struggling to cope with increasing levels of traffic. “The council received a lot of community feedback that the gravel roads weren’t in as good a condition as they’d like or expect,” says Darren Fuzzard, the council’s Director of Presentation and Assets. With bigger farming machinery using the roads, and Bendigo’s growing population bringing increasing traffic loads, their condition has deteriorated faster over recent years. This has resulted in erosion, dust generation and higher frequencies of grading – in some instances up to four times a year of planned work, plus intermittent visits in between. “We have 1400km of gravel roads, of which about 900km is in a condition we don’t think is acceptable,” says Fuzzard. Long road ahead In response, the council implemented its first-ever systematic resheeting program, beginning with a $2 million investment in 2012. “This is just a start to what I hope will be a long and concerted program of bringing all those gravel roads back to an acceptable standard for our community,” Fuzzard says. The trick to improving the situation will be using the right material at the right depth, Fuzzard explains. Rather than the light gravelling of the previous grading program, the resheeting will be at a minimum depth of 100mm, using locally sourced ripped rock products, with just the right amount of larger rock to ensure adequate strength, balanced with enough clay to hold it together without becoming too slippery. “It’s a fine balance,” says Fuzzard. “Councils who’ve been doing this for years would say you’ve really got to know your product, to learn what it can do and how you should use it to get the most out of it. That for us is what this first year has been about. Our staff haven’t been doing these deeper resheets in the past, so they’ve really had to learn a new skill.” There’s still a long road ahead for the council – literally more than 1000km, with the initial $2 million enabling the resheeting of about 90km of the 1400km unsealed road network. Another $2 million has been invested this financial year, but Fuzzard hopes that annual figure won’t remain as high into the future. However, he adds, “we certainly have a backlog of work and I’d like to think council would be able to continue to invest at that sort of level for a few years yet while we catch up.” Created By: ASSET e-newsOn: Sun, Jan 05, 2014 10:15 PM - See more at: http://www.ipwea.org/blogsmain/blogviewer/?BlogKey=05f50ba5-059d-4860-be4a92f0e2881fcf#sthash.Wwut4RXY.dpuf

Page 371


TRC Tablelands Regional Council - Agenda

ITEM-19

Thursday 06 February 2014

ROYALTIES FOR REGIONS - ROUND 3

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

OFFICERâ&#x20AC;&#x2122;S TITLE:

Ross McKim, General Manager Infrastructure Services

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY The third round of the Royalties for Regions Grant Program has been released by the Department of State Development, Infrastructure and Planning. Funding between $250,000 and $10 million has been made available through this round of the program. Tablelands Regional Council is eligible to apply for projects which respond to critical community infrastructure needs that have resulted from resources sector activity. OFFICER'S RECOMMENDATION "That Council submits the realignment and upgrade of the Limestone Creek Causeway on Opal Street, Mt Garnet into the State Government's Royalties for Regions Round 3 grant program, and That Council submit the construction of improved access and bird hides at Crooks and Wyndam Dams to a future round of the Royalties for Regions grant program.' BACKGROUND On the 9 December 2013, the State Government sent a press release advising that round 3 of the Royalties for Regions Grant Program was open. Funding between $250,000 and $10 million is available from a total grant pool of $130 million. The total program funding is $495 million. $152 million has be allocated through rounds one and two. Regional Councils outside South East Queensland are able to apply. The aim of the program is to return a share of the royalties earned from resources projects in Regional Queensland to the people and communities that support the mining sector. Tablelands Regional Council is eligible to apply for projects which respond to critical community infrastructure needs that have resulted from resources sector activity. Funding is available for all types of infrastructure projects, with priority given to projects that are essential to the functioning and quality of life of communities. Local roads that are impacted by resource development and are used extensively by the community and other industries are also eligible. To apply, Council must lodge an expression of interest through the State Government portal by the 7 February 2014. Through Round 2 of the Royalties for Regions Grant Program, the Chillagoe Water Supply Arsenic Reduction project was short listed, with the business case outcome pending in January. The Burke Development Road project from Almaden to Chillagoe EOI was not successful. Page 372


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

As the funds are for projects which respond to critical community infrastructure needs that have directly resulted from resources sector activity, project options were limited. Infrastructure officers met and subsequently discussed the issue with Councillors. As a result, it was recommended that one project be submitted for this round. The project details are as follows: Limestone Creek Causeway: Limestone Creek causeway is on Opal Street, Mt Garnet. This is a bitumen road that services the MGT mining operation, Mirriwinni Lime and residences. In June 2013, MGT Mining Limited requested Council realign and upgrade the causeway. The request was not granted due to funding limitations. Realignment and upgrade of the causeway would improve vehicular access to the mine and hence it is critical infrastructure and meets the grants conditions. The estimated cost of this work is $440,000 (refer to attachment 1 for the project scope). It is also proposed to lodge the Crooks and Wyndam Dam project to a future round of this program. It was not lodged on this occasion as additional information is required before the application can be finalised. This project involves construction of improved site access and the construction of bird hides LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

CONSULTATION Internal Consultation has occurred between officers in the Infrastructure Services Department, the Grants Officer and the Councillors via email and at a recent meeting. External Consultation has occurred with officers from the Department of State Development, Infrastructure and Planning. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NA POLICY IMPLICATIONS NA

Page 373


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

FINANCIAL & RESOURCE IMPLICATIONS Capital The full cost of the project is covered by the grant. Operating N/A Is the expenditure noted above included in the 2013/2014 budget? NA If not you must recommend how the budget can be amended to accommodate the expenditure NA IMPLEMENTATION/COMMUNICATION NA ATTACHMENTS 1.

Limestone Creek Causeway Project Scope

Date Prepared:

23 January 2014

Page 374


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Limestone Ck Causeway - Project Scope

Project Location Limestone Ck Causeway is located on the outskirts of Mt Garnet at the end of Opal Street.

Existing Structure & Approaches Local Knowledge suggests the existing causeway was built in the 1960's. It is a single lane box culvert structure, constructed on a reinforced concrete base. Both approaches are bitumen sealed gravel pavement with concrete batter protection and formed concrete trapezoidal drainage.

Description of Proposed Works The proposed works are to remove the existing single lane causeway and reconstruct a dual lane reinforced box culvert structure. Works will include the reconstruction of both bitumen approaches and associated concrete drainage.

Scope of Proposed Works Proposed works consist of:

Page 375


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

 Relocation of existing water main  Construct a durable single lane side road detour to ensure public accessibility and driver safety during reconstruction.  Remove the existing 3 sets of 3000mm x 900mm box culverts, concrete end structures and aprons.  Reconstruct upsizing to 3 sets of 3000mm x 1200mm reinforced box culvert structure. Reinforced concrete base and aprons.  Remove existing concrete drainage and bitumen approaches. Approximately 30m either side of the causeway.  Reconstruct causeway approaches and trapezoidal concrete drainage.  Seal completed gravel pavement with a two coat application of C170 sprayed bitumen.

Project Objectives

The completed dual lane causeway will improve public accessibility and ensure driver safety by eliminating the associated risks of a 50 year old structure.

Proposed Project Cost Estimate

Quality Management Plans

$1000

Preliminary Works

$25,526.80

Relocate Water Main

$27,000

Causeway Structure

$139,530.10

Road Structure - Pavement

$126,974.80

Concrete Drainage Works

$63,991.80

Road Structure - Bitumen Seal

$21,647.80

TSSU Total Project Estimate

$32,453.70 $438,125

Page 376


TRC Tablelands Regional Council - Agenda

Existing Structure Down Stream

Exposed Culvert Reinforcing Page 377

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Existing Water Main

Page 378

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-20

Thursday 06 February 2014

NDRRA TENDERS - TENDER ASSESSMENT CRITERIA

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

DEPARTMENT:

Brian Smyth, Director Infrastructure Services, Mareeba Shire Council (NDRRA Project Office). Infrastructure Services

EXECUTIVE SUMMARY Tablelands Regional Council has applied for and received NDRRA funding towards restoration of essential public assets under the 2010, 2011, 2012 and 2013 NDRRA Events across the former Tablelands Regional Council area. The majority of the restoration works under the 2010 event were undertaken by contract. All of the works under the 2011 and 2012 events will be undertaken by contract. This same contract delivery model is also proposed for any works to be undertaken as part of the 2013 event. Tablelands Regional Council will be the Principal for all NDRRA contracts in both Tablelands Regional Council and Mareeba Shire Council as the NDRRA funding approvals are all with Tablelands Regional Council (this is a requirement of the Queensland Reconstruction Authority (QRA)). This report sets out the proposed tender assessment criteria for local content for future NDRRA contracts now that the de-amalgamation of the Tablelands Regional Council and the Mareeba Shire Council has occurred. OFFICER'S RECOMMENDATION "That the Tablelands Regional Council, with respect to the 2012 and 2013 NDRRA contracts to be delivered in 2014, adopt the following tender assessment criteria with respect to Local Content when scoring tenders out of five (5) under the Procurement Policy: -

Based in the original TRC boundary Based on the Queensland coast north of and inclusive of Townsville Queensland (other than the above) Balance

5 4.5 3 2

BACKGROUND The delivery of the Tablelands Regional Council NDRRA Program for the events of 2010, 2011 and 2012 have been reported to Council using a standard assessment criteria in order to provide consistency to Council and the contracting industry. Whilst the 2010 NDRRA event restoration works could have been delivered by either day labour (Council workforce) or contract, the delivery of the 2011, 2012 and 2013 approved NDRRA events are being undertaken through contract to ensure maximum funding from the Commonwealth and State Governments. Page 379


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

During the course of the delivery of the works undertaken by contract to date under the 2010, 2011 and 2012 NDRRA events, the assessment criteria for tenders received has been reported to Council on the following basis: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

40% 15% 15% 10% 20%

The issue of Local Content needs to be confirmed in relation to the assessment of tenders now that the de-amalgamation of the Tablelands Regional Council and the Mareeba Shire Council has been completed. It is to be noted that for the purpose of delivery of the balance of the 2012 and 2013 approved works, Tablelands Regional Council is the Principal under all the contracts, regardless of where the works occur on the Tablelands. It is also to be noted that both Councils will receive the same tender reports subject to the location of the works involved under the proposed contract. As mentioned above, the assessment criteria for all previous contracts allowed for a 10% weighting for local content. The 'Local Content' under the assessment of the NDRRA tenders to date have been assessed as follows: -

Based in the original TRC boundary Based on the Queensland coast north of and inclusive of Townsville Queensland (other than the above) Balance

5 4.5 3 2

This allowed tenders to be assessed competitively and provided the contracting industry with some form of certainty in relation to tender assessment. It is proposed that the above assessment criteria remain in place for the upcoming 2012 and 2013 NDRRA contracts to ensure on going certainty in relation to tender assessment. A similar report to this one is being considered by the Mareeba Shire Council at their Council meeting on 5 February 2014. To assist with their consideration of this agenda item, the Mareeba Shire Council recommendation will be communicated to the Tablelands Regional Councillors at their meeting on 6 February 2014.

DE-AMALGAMATION ISSUES The Queensland Reconstruction Authority (QRA) require all 2010, 2011, 2012 and 2013 NDRRA Programs to be delivered through Tablelands Regional Council regardless of whether or not the works are to occur in the Mareeba Shire Council area or the new Tablelands Regional Council area. This report is a consequence of this QRA ruling. CONSULTATION Internal NDRRA staff. External General Manager Infrastructure Services TRC. Page 380


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital The cost incurred in delivering the 2012 and 2013 NDRRA Programs are fully funded by teh State and Federal Governments. Operating Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Nil. ATTACHMENTS 1.

Nil.

Date Prepared:

21 January 2014

Page 381


TRC Tablelands Regional Council - Agenda

ITEM-21

Thursday 06 February 2014

NDRRA COMPLIMENTARY WORKS - MABEL STREET ATHERTON AND MAPLE STREET YUNGABURRA

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ross McKim, General Manager Infrastructure Services

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY This report details two NDRRA complementary projects on Mabel St Atherton and Maple St Yungaburra and seeks retrospective approval from Council to proceed with the two projects. OFFICER'S RECOMMENDATION "That Council 1.

Approve NDRRA complimentary works on Mabel Street, Atherton up to the value of $50,000 taking the funds from Project R0846 (2013/14 Road Reseal Program) and further,

2.

Approve NDRRA complimentary works on Maple Street, Yungaburra up to the value of $58,000 taking the funds from Project R0846 (2013/14 Road Reseal Program) and further,

3.

Approve Delegated Authority to the General Manager Infrastructure Services to the value of $50,000 in relation to complimentary works associated with NDRRA projects."

BACKGROUND Tablelands Regional Council is currently utilising the resources of the Kowa Street NDRRA Project Office to deliver its 2010, 2011, 2012 and 2013 NDRRA Programs. Updates on these programs are provided to Council on a regular basis. The guidelines for NDRRA projects have been significantly tightened in recent years and the scope of approved works limited. As a result, there are times when the NDRRA funding is not sufficient to undertake all the repair work required on a given road. When this is the case, the NDRRA Project Office provides the opportunity to Tablelands Regional Council to spend its own funds to fully complete a project. These opportunities are known as 'Complimentary Works'. These opportunities are different to 'Betterment Projects'. Betterment projects occur where the Queensland Reconstruction Authority (QRA) agree to fund works that will prevent damage reoccurring when future natural disasters occur. There are two locations where the General Manager of Infrastructure Services has provided the NDRRA office with approval to proceed with a complementary project; Mabel Street Atherton and Page 382


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Maple Street Yungaburra. With reference to the attached photographs, the NDRRA program is paying for road pavement repairs on the roundabout at the intersection of Mabel Street and Jack Street. The NDRRA works will not repair the damaged kerb and will not repair all of the pavement on the roundabout. The complimentary works will ensure the entire roundabout and broken kerbs are renewed. Failure to do so would generate questions from road users who do not understand the NDRRA process as to why the entire works were not completed while contractors were on site. The second location is Maple Street Yungaburra. Maple Street is outside the Yungaburra State School and connects onto the Gillies Highway. The Department of Transport and Main Roads (DTMR) is renewing the Highway and taper into Maple Street. The NDRRA Program is renewing the majority of the travel lanes on Maple Street. Hence a portion of roadway adjacent to the kerbs and in between the DTMR project and the NDRRA project is not being repaired. These are being repaired under the proposed complimentary works. The Infrastructure General Manager gave approval for these works without consulting with Council first as it is hoped that the works can be completed prior to the start of the school year. The cost of the complimentary works on Mabel Street, Atherton is estimated at $50,000. It is recommended that these funds are taken from the Roads Capital Works Program, Project R0846 (2013/14 Road Reseal Program). The cost of complimentary works on Maple Street, Yungaburra is $58,000. It is recommended that these funds are taken from the Roads Capital Works Program, Project R0846 (2013/14 Road Reseal Program). There is $1.7 million allocated for the Road Reseal Program. To allow a quick response to requests from the NDRRA Project Office, the General Manager Infrastructure Services is seeking Delegated Authority from Council up to $50,000 for complimentary works associated with NDRRA projects. This delegation would allow quick responses to the NDRRA Office and allow for the works to be completed while contractors are on site. If this option is not satisfactory to Council, the General Manager will seek Council approval via a report to the next Council meeting. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

CONSULTATION Internal Consultation has occurred with the Kowa Street NDRRA Project Office and officers within the Infrastructure Services Support Services Group

Page 383


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

External No external consultation has occurred LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) N/A POLICY IMPLICATIONS N/A FINANCIAL & RESOURCE IMPLICATIONS Capital The report is proposing amendments to the 2013/14 Capital Works Program. The program is fully funded. Operating N/A Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Nil ATTACHMENTS 1. 2.

Photographs of Mabel Street Atherton Photographs of Maple Street Yungaburra

Date Prepared:

20 January 2014

Page 384


TRC Tablelands Regional Council - Agenda

Page 385

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 386

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-22

Thursday 06 February 2014

PROJECT DELIVERY GROUP - INFRASTRUCTURE AND MAINTENANCE SERVICES - QUARTERLY REPORT OCTOBER/NOVEMBER/DECEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 February 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Ashley Greenwood, Manager Infrastructure Support Services

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY The purpose of this report is to summarise Council’s Project Delivery activities undertaken by the Infrastructure Services Department to the period ending 31 December 2013. OFFICER'S RECOMMENDATION "That Council receive and note the quarterly report on Project Delivery activities submitted by the Manager Infrastructure Support Services for period ending 31 December 2013." MAJOR PROJECTS - PROJECT DELIVERY Corporate and Operational Plan Linkage This section reports against the following Corporate Plan Strategy: CP Strategy:3.2.1 – Infrastructure Design Corporate and Operational Plan Linkage This section reports against the following Operational Plan tasks/activities: Regional Image and Identity OP16 – Rebuild the Malanda Falls Visitor Information Centre OP29 – Complete all RLCIP Round 3 funded projects throughout the region to improve Council’s infrastructure Community Development and Capacity Building OP26 – Construction of 38 new aged pensioner units throughout the TRC OP27 – Assess land availability in the TRC for further construction of aged units across the region Business Attraction OP40 – Mareeba Industrial Estate - development of Stage 2a & b (20 lots) Roads and Drainage Management OP68 - Undertake capital roadworks and drainage projects in accordance with approved capital works schedule OP69 – Undertake bitumen roads reseal program in accordance with budget allocation Water and Sewerage Management OP74 - Undertake capital water and sewerage projects in accordance with approved capital works schedule

Capital Programme Status A detailed project status summary for the 2013-14 Capital Programme is included as an attachment at the end of the report

Page 387


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Amendments to Capital Programme MT MOLLOY Vains Park  Reconfiguration of drainage protection to club house and facilities completed. ATHERTON Reef Rescue Funding - Barron Catchment Care  Funding secured by Barron Catchment Care in consultation with Council Officers to address issues of sedimentation entering waterways and associated impacts on the Great Barrier Reef;  Development of upgraded drainage infrastructure to address shortfalls in stormwater infrastructure to manage overland stormwater flows from Hallorans Hill along the Gillies Rnage Road past Marks Lane toward Picnic Crossing Road;  Final project scope to be developed by Design Office under the direction of Barron Catchment Care. RANGEVIEW Reef Rescue Funding - Barron Catchment Care  Funding secured by Barron Catchment Care in consultation with Council Officers to address issues of sedimentation entering waterways and associated impacts on the Great Barrier Reef;  Development of upgraded drainage infrastructure to address significant shortfalls in original stormwater infrastructure constructed at time of original subdivisional works.  Works focused on projects at the following locations: o Rankine Drive; o Melevsky Close o Newman Drive o Hutton Drive.  Final project scope to be developed by Design Office under the direction of Barron Catchment Care

Staffing  Staff have established themselves in new office premises within 51 Mabel Street, Atherton.

Page 388


TRC Tablelands Regional Council - Agenda

SURVEY Completed Survey Projects - Previous Quarter ATHERTON Louise/Robert/Vernon St - Drainage Upgrade  Survey complete ATHERTON Landfill - Back Shed  Survey complete ATHERTON Grove Street Footpath  Survey complete ATHERTON Culvert & Pedestrian Bridge As Constructed  Survey complete ATHERTON Mazlin Creek Bridge  Survey complete MALANDA Transfer Station  Survey complete MT GARNET Minnamoolka Reserve (Lot 8 on K103779)  Survey complete SILVER VALLEY Little Creek Bridge - Silver Valley Road  Survey complete TINABURRA Avenue of Honour - Carpark Upgrade & Setout  Survey complete TOLGA Rangeview Drainage - Melevsky Close  Survey complete TOLGA Lawson Street Intersection  Survey complete TOPAZ Old Cairns Track - Road Off Alignment - Road Opening  Survey complete TUMOULIN Tumoulin Road & Jonsson Road - Trucking Pad  Survey complete TUMOULIN Tumoulin Rd & Condon Road  Survey complete

Page 389

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Thursday 06 February 2014

Current Survey Projects ATHERTON Aerodrome - Leases N-S & T-Z  Survey ongoing ATHERTON Reef Rescue Funding – Hallorans Hill Outfall  Survey pending HERBERTON Child Centre Lease  Survey pending HERBERTON Grace St - Property Amalgamation  Survey pending MOUNT GARNET Gunnawarra Road – Bitumen Seal Roadworks  Survey ongoing HERBERTON Silver Valley Road – Little Creek Bridge Upgrade Works  Survey ongoing ATHERTON Atherton Showgrounds Site Improvements  Survey ongoing RANGEVIEW Newman Dve - Drainage extension works  Survey complete RAVENSHOE Sluice Creek Road, Snake Creek Bridge Upgrade  Survey pending RAVENSHOE Ross Road, Dinner Brook Creek Bridge Upgrade  Survey pending YUNGABURRA Kindergarten Lease  Survey pending

Pending Survey Projects NIL 

Ongoing Survey Projects ATHERTON  Ongoing HERBERTON  Ongoing

Landfill Volumetric Survey Wild Rover Dam Monitoring

Staffing  Survey team have established themselves in themselves in the new office premises at Malanda..

QUALITY ASSURANCE Internal Audits / Policy Development - Previous Quarter CONST & MAINT Follow changes to the Traffic Management Registration Scheme (TMRS)  TMRS require a new application for TRC as not previously completed by responsible officer. A renewal application with need to be completed by continuing TRC staff.  DTMR have provided an extension to current registration while this is undertaken. DESIGN Follow up prequalification requirements for ongoing TMR work  Application for prequalification status for Consultants for Engineering Projects submitted on the pretext that TRC is working towards implementing a certified 3rd party Quality Management System. No action taken.

Page 390


TRC Tablelands Regional Council - Agenda

Forecast Internal Audits / Policy Development - Next Quarter DESIGN  On hold DESIGN  On hold

Develop internal audit schedule and conduct audits Conduct annual management review

Staffing  Quality Assurance staff member within TRC currently on extended leave.

INVESTIGATIONS

Page 391

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ATTACHMENTS 1.

Detailed 2013/2014 Capital Programme Report (A3)

Date Prepared:

15 January 2014

Page 392

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 393

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 394

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 395

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

Page 396

Thursday 06 February 2014


TRC Tablelands Regional Council - Agenda

ITEM-23

Thursday 06 February 2014

BRIDGE LOAD LIMITS - SIGNAGE CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(h) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (h)

other business for which a public discussion would be likely to prejudice the interests of Council or someone else, or enable a person to gain a financial advantage.

Page 397


Agenda for 6 feb 2014