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TRC Tablelands Regional Council - Agenda

Thursday 06 June 2013

ORDER OF BUSINESS INFRASTRUCTURE AND MAINTENANCE SERVICES ................................................................ 3 Construction & Maintenance........................................................................................................ 3 Item-26 NDRRA 2011 - Mona Mona Road - May 2013 Progress Report ............................... 3 Item-27 Tender Evaluation - Tender T-TRC2013-08 NDRRA Restoration Works Mutchilba Roads Group 1......................................................................................... 6 Item-28 Proposed Roadworks Upgrade - Morton Street and Rob Veivers Drive, Kuranda - Review of Public Input and Resident Concerns........................................ 9 Item-29 Road Signage - Simonato / Favaro Road, Dimbulah .............................................. 36 Item-30 Atherton Airport Access Road - Proposed Upgrade Works to the Gillies Range Road Intersection CONFIDENTIAL ....................................................................... 40 Water & Sewerage .................................................................................................................... 41 Item-31 Tender Evaluation T-TRC2013-10 - Empanellment of Pre-Qualified Suppliers for the Water and Waste Group.............................................................................. 41 Item-32 Water Meter Reading Program Commencing 1 July 2013 .................................... 106 Item-33 Queensland Waste Reduction & Resource Recovery Regional Collaboration Working Group Officer's Report............................................................................ 109 Item-34 Proposed Contract Extensions - Waste Transfer Station Operators CONFIDENTIAL ................................................................................................... 112 APPENDIX - NOTED CORRESPONDENCE.............................................................................. 113 Item-35 Noted Correspondence - 6 June 2013.................................................................. 113

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INFRASTRUCTURE AND MAINTENANCE SERVICES CONSTRUCTION & MAINTENANCE ITEM-26

NDRRA 2011 - MONA MONA ROAD - MAY 2013 PROGRESS REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received NDRRA funding for the restoration of Mona Mona Road under the 2011 NDRRA Program. Works have been delayed until after the 2013 wet season. Since contract approval has been granted, a complete review of the works in respect of compliance with Wet Tropics has occurred together with discussions with the Mona Mona Community. These reviews have resulted in matters requiring attention that were not included in the original contract. This will result in variations occurring with the contract. It is suggested that approval for these variations, as they occur, be delegated to the Mayor and Chief Executive Officer with subsequent summary report to Council. OFFICER'S RECOMMENDATION "That Council note the May 2013 progress report for Mona Mona Road under the 2011 NDRRA Program and delegate authority to the Mayor and Chief Executive Officer to approve significant variations to the contract works." BACKGROUND Council has previously accepted an offer from Gregg Construction Pty Ltd to undertake restoration works on Mona Mona Road and Black Mountain Road (Kuranda) as part of the 2011 NDRRA Program. While approval for the works on Mona Mona Road was provided during 2012, work has been delayed until recently in order to clear any potential 2013 wet season. The time since approval has enabled a complete review of the works in respect of compliance with Wet Tropics Management Authority (WTMA) requirements and to determine a suitable sequence of works to be defined. Additionally, the elapsed time has enabled discussions to occur with the Mona Mona Community on aspects of the work.

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In the discussions with the Community, agreement has been reached to establish a compound at the community, remove some old cars from the area, as well as make arrangements for the employment of local community labour on various tasks associated with the restoration works. Additionally, a basic nursery has been established at the community where plants that are removed during the restoration works will be able to be rehabilitated prior to re-planting along the route of the works. The period since approval has also enabled officers to understand clearly the dynamics and options available for the creek crossings that need to traversed by the restored road. These creek crossings were not initially included in the original contract and will be tendered shortly and be reported to Council separately. In summary, there will be a need for variations to occur on this project. Such variations will need to be addressed as they occur in order for works programming to be maintained and for delays not to impact on the overall construction program. In order to overcome this, it is suggested that any contract variations for the work be delegated to the Mayor and Chief Executive Officer for initial approval followed up by a summary report to Council. The Mona Mona Road restoration works were included in the Black Mountain (Kuranda) Road contract where the 2011 NDRRA Program approved funding is $3,906,104.39 (Exclusive of GST). Total approved funding for the restoration works on Mona Mona Road under the 2011 NDRRA Program is $2,053,042.92, (Exclusive of GST) Contracts let to date for the restoration works on Mona Mona Road and Black Mountain Road total $1,037,747.24. Sufficient funds therefore exist to continue and complete the works. Variations approved by the Mayor and Chief Executive Officer will be reported to Council as these occur. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council staff. External Mona Mona Community and Gregg Construction Pty Ltd.

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Included in the 2011 NDRRA Program. Operating Nil Is the expenditure noted above included in the 2012/2013 budget? Included in the 2011 NDRRA Program. If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION On-going discussions are occurring with the Mona Mona Community. ATTACHMENTS Nil Date Prepared:

28 May 2013

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ITEM-27

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TENDER EVALUATION - TENDER T-TRC2013-08 NDRRA RESTORATION WORKS - MUTCHILBA ROADS GROUP 1

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received approval from the Queensland Reconstruction Authority to undertake restoration works on various roads within the Council area as a consequence of damage sustained during the 2011 NDRRA event. Tenders have recently been advertised for restoration works on a package of sealed roads in the Mutchilba area. This report details the tenders received and provides a recommendation on a preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2013-08 Mutchilba Roads Group 1 on a Schedule of Rates basis to Heavy Equipment Hire Pty Ltd for the scheduled sum of $1,308,485.13 (inclusive of GST)." BACKGROUND Council has received approval from the Queensland Reconstruction Authority to restore roads damaged as a consequence of the 2011 NDRRA event. A group of these damaged roads has recently been tendered under tender T-TRC2013-08 Mutchilba Roads Group 1. All roads within this package are sealed roads. Roads included within this package are: -

Mutchilba Road Masterson Road McLeod Road Algoma Road Piemonte Road

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Tenders were invited on a schedule of rates basis with the following tenders being received (as a total price Inclusive of GST): Watto's Earthmoving and Machinery Hire

$752,623.96

Cheshire Contractors Pty Ltd

$1,144,674.73

RHA Australia Pty Ltd

$1,204,139.09

Northern Civil Earthworks

$1,268,677.30

Heavy Equipment Hire

$1,308,485.13

Robinson Civil Group

$1,517,424.40

Subsequent to the tender close, Watto's Earthmoving and Machinery Hire withdrew its tender. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

40% 15% 15% 10% 20%

Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of five (5)): Heavy Equipment Hire Robinson Civil Group Northern Civil Earthworks RHA Cheshire

3.49 3.46 3.33 2.92 2.76

The closeness of the scoring between Robinson Civil Group and Heavy Equipment Hire is reflected in both companies being locally based and Robinson Civil Group having in place a tested quality assurance system. The score difference related to the higher tender price of Robinson Civil Group. Heavy Equipment Hire is a local company that has undertaken other NDRRA works for Council to a satisfactory standard. The recent performance of Heavy Equipment Hire on Tolga - Kairi Road has been good. Grant funding allocated to the restoration works under the 2011 NDRRA event totals $1,683,927.04 (Inclusive of GST).

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LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council staff. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Included in the 2011 NDRRA Program. Operating Nil. Is the expenditure noted above included in the 2012/2013 budget? Included in the 2011 NDRRA Program. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Local residents will be informed prior to and during construction of prospective delays using Council’s Media and Communications officer’s resources. ATTACHMENTS Nil. Date Prepared:

28 May 2013

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ITEM-28

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PROPOSED ROADWORKS UPGRADE - MORTON STREET AND ROB VEIVERS DRIVE, KURANDA - REVIEW OF PUBLIC INPUT AND RESIDENT CONCERNS

DOCUMENT INFORMATION

MEETING

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Dave Lane, Technical Services Coordinator

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Morton Street intersection with Rob Veivers Drive, Kuranda is currently listed as a Capital Project for construction delivery within the 2012/13 financial year. The required extent of works for such an intersection upgrade has been the subject of intense public debate, with widely differing opinions among residents of both Morton and Harriman Streets, since the project was first identified in 2009. At its meeting of 21 March 2013, Council considered a brief summary of the community consultation to that date, and resolved to endorse a concept design of a proposed upgrade to Morton Street (Plan TRC633/A53/11/12) that depicted a realignment of Morton Street to extend easterly, joining Veivers Street and thence intersecting with Rob Veivers Drive. This concept design was based on alleviating safety risks as identified in various consultations with residents, and involves closure of both the existing western and eastern intersections of Morton Street with Rob Veivers Drive and an upgrade to the Veivers Street Rob Veivers Drive intersection. This concept design has been presented for public review and comment. Extent of feedback received to date consists of two letters of objection, plus a signed petition (copies attached). The feedback to date is opposed to the most recent concept design. A review of the above letters of objection is herein presented, with analysis of the public offered design solutions, and how those solutions may be implemented. A project plan for progressing the matter is presented. OFFICER'S RECOMMENDATION "That Council resolve to defer construction of the proposed roadworks planned for the Morton Street Rob Veivers Drive intersections and the connection to Veivers Street until such time as broad consensus on the scope of the project and its core objectives can be reached with the residents of the area.�

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BACKGROUND ISSUES AND PUBLIC OPINION A broad analysis of the safety issues and current design limitations of the existing Morton Street alignment and intersections is summarised below : A. Limitations of existing road layout 1.

Western intersection. (a) The western intersection straddles a ridge, with very poor sight distance to the west for any traffic attempting to enter Rob Veivers Drive. (b) A turn right option from Morton Street into Rob Veivers Drive at this intersection is limited by very short line-of-sight visibility of oncoming traffic being located near the top of a crest in the road, compounded by lack of suitable vehicle approach stopping area, turning radius and sight distance. (c) A turn left option from Morton Street at this intersection is not possible due to the lack of available roadway width and an extremely tight turning radius. (d) Traffic movements on Morton Street western section are constrained by the narrow road reserve width, with the existing bitumen roadway serving as a single lane carriageway. The verge width is very narrow and vehicles pass using the grassed verge, with resultant risks to pedestrians. (e) A further safety constraint exists to adjacent property owners, with vehicle access intending to exit from existing driveways having severely restricted sight distance to view oncoming vehicles.

2.

Eastern intersection. (a) The primary limitation of the eastern intersection is the absence of swept path to accommodate left turns into Morton Street for east bound vehicles on Rob Veivers Drive. The available roadway width and current alignment makes this manoeuvre manifestly unsafe.

B. Public opinion of existing road layout The existing western intersection has brought forward widely differing public opinion as to its current operational and safety capacity, with two primary views being identified. These have been categorised below: 1.

Western intersection (a) View No. 1. Residences adjacent the western intersection unanimously support closure of the western intersection, stating safety of vehicle movement to and from their properties from Morton Street is severely compromised by the narrowness of the roadway reserve, and lack of adequate visibility. They also state that safe pedestrian movement is compromised by lack of available footpath. However, one of those residences requests maintaining driveway access directly onto Rob Veivers Drive. (b) View No. 2. A majority of the balance of residents living in Morton Street are in favour of preserving the western intersection and its current operating capacity. These residents view the western intersection as providing easy access to Morton Street from the west and that it should be retained as it has provided long standing benefit to the area. There is however, a divided opinion about the relative safety of vehicles travelling west along Morton Street and accessing Rob Veivers Drive with many residents accepting that it is not an ideal intersection and that entering Rob Veivers Drive at this location from Morton Street is inherently risky. Page 10


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Eastern intersection The majority of Morton Street residences are in favour of retaining the existing eastern intersection, citing it as a direct and the preferred means of travelling to Kuranda village, or generally the preferred route to take to turn right into Rob Veivers Drive.

CURRENT DESIGN CONSIDERATIONS Current proposed design (Plan TRC 633/A53/11/12) This plan layout (as presented to Council on 21 March, 2013) presents a design solution that caters for all the negative considerations as detailed above, with particular emphasis on road safety. It proposes closure of both the western and eastern intersections of Morton Street, and redirects all traffic easterly into Veivers Street, and then entry to Rob Veivers Drive at the current intersection of Veivers Street. The new intersection of Veivers Street onto Morton Street would become a T intersection onto Veivers Street, and treating Morton Street as the major thoroughfare. The existing intersection of Veivers Street onto Rob Veivers Drive is proposed to be upgraded to achieve improved traffic movement and visibility. DESIGN CONSIDERATIONS OF RECEIVED PUBLIC INPUT Based on public opinion as detailed above, the majority of Morton Street residents are seeking the existing roadway configuration to remain unchanged, except for some additional safety improvements to be implemented. The additional safety improvements are presented in the received letter of objection, submitted by Ms Tonya Whittaker on behalf of residents (refer attachments). Five (5) dot points to achieve improved safety have been presented in their correspondence and these are discussed below: 1.

Slip lanes Slip lane establishment would require widening and realignment of Rob Veivers Drive as detailed on Plan Option A – Slip Lane East Intersection (attached). This would create the eastern intersection as the primary traffic route for all access to Morton Street. Works would require the removal of vegetation over a 200 metre section, in conjunction with relocation of Ergon infrastructure and a TRC rising sewer main. Based on safety considerations, the western intersection should be closed to avoid traffic conflict (refer Plan Option D – Closed West Intersection attached).

2.

Signage Signage is dependant upon the design rationale being considered, but it is agreed that upgraded signage would be a component of additional safety measures. The lowering of the existing speed limit to 50km/hr on Rob Veivers Drive on the approaches to the village is supported.

3.

Widening of road / parking areas. Designated on street parking adjacent to properties located at 38, 40, 42 and 44 Rob Veivers Drive has been requested. Such parking areas can only be provided if traffic flows on Morton Street west section are restricted to one way movements in an easterly direction (refer Plan Option C – Slip Lane West Intersection attached).

4.

Line Marking Line marking at the western intersection of Morton Street. The available roadway reserve width does not permit sealing and construction to two (2) lane standard and consequently line marking the road to two (2) lanes would constitute a road safety hazard. Page 11


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Visibility Upgraded earthworks for visibility. Earthworks as suggested could only operate with efficiency if undertaken in conjunction with an extended slip lane at the western intersection (refer Plan Option C – Slip Lane West Intersection attached), and in conjunction with the slip lane as proposed with Plan Option A above. An alternative consideration is to upgrade the existing eastern intersection as detailed on Plan Option B – Upgraded East Intersection attached, which would require property resumptions of adjacent properties, plus relocation of Ergon infrastructure, TRC Water Mains and Telstra infrastructure.

SUMMARY For comparison purposes, projected construction costs for the options discussed above are presented: Option A – Slip Lane East Intersection Projected construction costs : $500,000 Option B – Upgrade East Intersection Projected construction costs : $250,000 Option C – Slip Lane West Intersection Projected construction costs :

$50,000

Option D – Close West Intersection Projected construction costs :

$35,000

LINK TO CORPORATE PLAN

Traffic Management

Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.

CONSULTATION Internal TRC Design Office, Project Delivery Group. External One-on-one consultation with residents of Morton Street. Mr Che Forest Ms Aileen Downes Mr Rod Morton Mr Bruce Skilbeck Ms Gayle Hannah Broad consultation with residents of the Morton Street and Harriman Street area through personal letters and invitations to provide input to design process over past three (3) years.

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital As per current 2012/2013 Capital Budget allocation - $250,000. Operating Nil Is the expenditure noted above included in the 2012/2013 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure IMPLEMENTATION/COMMUNICATION As part of an implementation plan it is proposed all of the design concepts with detailed briefing notes be circulated to all of the residents of Veivers Street, Harriman Street and Morton Street for their information and that a meeting of interested parties be called to attempt to establish a consensus view as to how individual needs and Council’s obligations to provide appropriate transport infrastructure can be reconciled. The information pack will include a copy of the road crash history of the section of road with notes as to how the document is interpreted. A copy of this extract is attached for information. It is proposed the information pack containing the design options and commentary be circulated to residents by 30 June 2013 and that a public meeting to establish a consensus view be called by 19 July 2013. ATTACHMENTS 1. 2. 3. 4.

Plan TRC633/A53/11/12 - Proposed Morton Street Extension Letters of objection + Signed Petition Plan Options A, B, C, and D Webcrash Data for the section of Rob Veivers Drive between the Kennedy Highway and Barang Street.

Date Prepared:

10 May 2013

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ATTACHMENT 1

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ATTACHMENT 2

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ATTACHMENT 3

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ATTACHMENT 4

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ITEM-29

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ROAD SIGNAGE - SIMONATO / FAVARO ROAD, DIMBULAH

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council at the Ordinary Meeting of 2 May 2013 requested that a report be provided regarding new signage that had been erected naming Simonato Road, off Wolfram Road, Dimbulah. The purpose of this report is to clarify the sequence of events prior to the road being sign-posted. The sign that was recently erected was a replacement sign, Maintenance staff believed that Simonato Road was the correct name for the road as it had been sign-posted as such previously. OFFICER'S RECOMMENDATION "That Council receive and note the contents of this report.” BACKGROUND Council at their Ordinary Meeting of 2 May 2013 requested officers prepare a report regarding the sequence of events leading up to the installation of new signage that was erected sign-posting Simonato Road, off Wolfram Road, Dimbulah. As a consequence of the Council resolution, an informal enquiry was completed to determine why the sign was installed on the officially, as yet, unnamed road. Following are the findings of the enquiry. -

The sign was installed by Council's Maintenance Services Group – Dimbulah Depot based staff, as a replacement for the original sign which had been removed by persons unknown.

-

The unnamed road has had a sign identifying it as Simonato Road installed on numerous occasions over the past 20 years.

-

During that time the road name sign has been removed on numerous occasions by persons unknown, with claims that: (i) (ii)

-

it is a private access not a road and as such should not be signed at all, or the correct name for the road is Favaro Road.

An old survey plan identifies the road as Fafro Road however this can be claimed to be the common name for the road at the time of survey, not evidence that the road has been officially named. Page 36


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No record has been found of the road being officially named by Tablelands Regional Council or the former Mareeba Shire Council.

-

The road is identified within Council's GIS database as an unnamed road hence it is geotagged as “No Name Road”.

The Simonato Road sign has been removed and will not be reinstalled until further direction is received by Council’s Maintenance Services Group advising that the road has been named. LINK TO CORPORATE PLAN

Traffic Management

Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Maintenance Services Group staff based at the Dimbulah Depot. External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) The un-named road provides legal and practical access to Lot 185 HG605 and Lot 14 HG72. There is significant merit in naming the road to ensure ease of location and improved response times for emergency services personnel. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2012/2013 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil

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IMPLEMENTATION/COMMUNICATION Council’s Senior Advisor Infrastructure Planning to be advised of any decision taken by Council on this matter. ATTACHMENTS 1.

Locality Map

Date Prepared:

20 May 2013

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ITEM-30

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ATHERTON AIRPORT ACCESS ROAD - PROPOSED UPGRADE WORKS TO THE GILLIES RANGE ROAD INTERSECTION CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(h) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (h)

other business for which a public discussion would be likely to prejudice the interests of Council or someone else, or enable a person to gain a financial advantage.

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WATER & SEWERAGE ITEM-31

TENDER EVALUATION T-TRC2013-10 - EMPANELLMENT OF PRE-QUALIFIED SUPPLIERS FOR THE WATER AND WASTE GROUP

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Bill Cuthbertson, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Tenders have been invited for relevant trades and professionals to register with Tablelands Regional Council as Pre-Qualified Suppliers in the following categories: Electrical General, Electrical Industrial, Consulting Engineering, Concreters, Fencing Contractors, Plastic Welding and Fabrication, Emergency Generator Sets Mechanical; Telemetry Electrical, Telemetry, SCADA and PLC Systems, Pump Service and Maintenance, General Engineering and Fabrication, Motor Rewinding, Commercial Diving Services, Supply Coarse Washed Sand and Road Base. The panel of providers proposed to be empanelled are essentially the contractors who have historically provided electrical services to Council. The tender and empanelment process is to formalise within the adopted procurement policy framework, transparent terms of engagement.

OFFICER'S RECOMMENDATION "That Council resolves to empanel the attached register of Pre-qualified Suppliers to provide the following trade services to the Water and Waste Group for the period to 30 June 2015: • • • • • • • • • • • • • • •

Consulting Engineering Services Concreters Fencing Contractors Electrical - General Electrical - Industrial Plastic Welding and Fabrication Emergency Generator Sets Mechanical Telemetry Electrical Telemetry and SCADA PLC System Engineers Pump Supply Service and Maintenance Supply Coarse Washed Sand and Road Base Motor Rewinding General Engineering and Fabrication Commercial Diving Services." Page 41


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BACKGROUND This latest tender is a continuation of a process that was introduced in an attempt to underpin the decision making process for the selection of contractors. This process is a result of discussions that then confirmed it was desirable to invite suitably qualified contractors to become Pre-qualified Suppliers. The invitation was in the form of a tender in accordance with the Procurement Policy 2011/2012 which sets out within Section 4.1 - Sound Contracting Principles and in particular Section 4.1.2 Open and effective competition and Section 4.1.5 Ethical behaviour and fair dealing. The tender documentation advertised is attached for the information of Council: Part 1 - Table of Contents Part 2 - Specification Part 3 - Tender Response Part 4 - General Conditions of Contract for the Supply of Trade Services by Tender

• • • •

Council officers responsible for engaging empanelled contractors will upon adoption of this report, do so in the knowledge that their actions comply with Council’s adopted Procurement Policy and the Local Government Act. As a matter of course, supervisors will have the opportunity to provide feedback to contractors to ensure that Council’s expectations of timely delivery, quality of workmanship and performance are achieved. LINK TO CORPORATE PLAN

Transparent Practices

Ensure the administration of the region is governed through open and transparent decision making practices and coordinated management and reporting processes.

CONSULTATION Internal Council's Tenders and Contracts Officer Management Accountant External Cairns Regional Council Contractors LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Compliance with relevant legislation and Council Procurement Policy. POLICY IMPLICATIONS Nil

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FINANCIAL & RESOURCE IMPLICATIONS Capital There is opportunity to favourably influence costs by selecting high performing, cost effective contractors to augment Council's resources. Operating There is opportunity to favourably influence maintenance costs by selecting high performing, cost effective contractors to augment Council's resources. Is the expenditure noted above included in the 2012/2013 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Advise the empanelled contractors of the outcomes of empanelling process. ATTACHMENTS 1. 2. 3. 4. 5.

T-TRC2013-10 Part 1 - Conditions of Tender (DWs # 2732117) T-TRC2013-10 Part 2 - Specification (DWs # 2732119) T-TRC2013-10 Part 3 - Tender Response (DWs # 2732121) T-TRC2013-10 Part 4 - General Conditions of Contract for the Supply of Trade Services by Tender (DWs # 2732123) List of Tenderers (DWs # 27256261)

Date Prepared:

2 May 2013

ATTACHMENT 1

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ATTACHMENT 2

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ATTACHMENT 3

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ATTACHMENT 4

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ATTACHMENT 5

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ITEM-32

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WATER METER READING PROGRAM COMMENCING 1 JULY 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Bill Cuthbertson, Operation

Manager Water Wastewater

and Waste

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Under the Local Government Act, Council is required to give notice of its intention to commence a water meter reading programme. OFFICER'S RECOMMENDATION "That Council resolve to undertake a Selective Inspection Program, being a water meter reading program, throughout the 20 Water Supply Scheme areas within the Local Government Area of the Tablelands Regional Council, commencing on Monday 1 July 2013 and to be completed by Monday 29 July 2013." BACKGROUND Council conducts a water meter reading program on a six (6) monthly basis for the purpose of charging rateable properties the applicable water tariff charge as adopted by Council as the Water Schedule 2013/2014, under the Annual Fees and Charges Schedule 2013/2014. Under the Local Government Act, Council must give the public notice of the approval of an inspection program, at least 14 days, but not more than 28 days, before the approved inspection program starts. The notice must be published in a newspaper that is circulating generally in the local government area and on the local government's website. The notice must state the following: (a) (b) (c) (d) (e) (f) (g)

the name of the local government the purpose and scope of the program, in general terms when the program starts the period over which the program is to be carried out that the public may inspect a copy of the resolution that approved the program at the local government's public office until the end of the program that a copy of the resolution may be purchased at the local government's public office until the end of the program the price of a copy of the resolution that approved the program

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LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Coordinators for each zone Finance Section/Rates Section IT Section External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Local Government Act 2009 Water Supply (Safety & Reliability) Act 2008 POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION • •

Notification on the Council website. Advertising through the local newspapers.

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ATTACHMENTS Nil Date Prepared:

29 May 2013

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ITEM-33

Thursday 06 June 2013

QUEENSLAND WASTE REDUCTION & RESOURCE RECOVERY REGIONAL COLLABORATION WORKING GROUP OFFICER'S REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Bill Cuthbertson, Manager Water & Waste

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has been requested to provide feedback to the Waste Avoidance and Resource Productivity Strategy Steering Committee’s Regional Collaboration Woking Group on the most important key issues around waste reduction and resource recovery and the best outcome that could be achieved for that issue from implementation of the Strategy. OFFICER'S RECOMMENDATION “That Council resolves to advise the Steering Committee that Council believes “Education and Awareness programs across all sectors and communities to achieve sustainable local outcomes” as the most important key issue for Tablelands Regional Council and that the most sustainable outcome that can be achieved is “A visible reduction in the amount of littering and illegal dumping within the local government area of the Tablelands Regional Council.” BACKGROUND The Queensland Government is working with industry and the community to develop a new, industry-led waste strategy. At the same time, the current strategy is under review. The review of the current strategy is driven by the repeal of the industry waste levy. The industry waste levy effectively ended on 1 July 2012 through an amendment to the Waste Reduction and Recycling Regulation 2011 to set all levy prices to nil. The repeal of the levy was completed when the Queensland Parliament passed legislation on 5 March 2013 to remove references to the levy from the Waste Reduction and Recycling Act 2011. The Waste Avoidance and Resource Productivity Strategy Steering Committee was established to guide the review of the current strategy and to develop a new strategy. As part of the review, a Regional Collaboration Working Group has also been established to assist with the development of the strategy. The Regional Collaboration Working Group has developed an initial selection of regional issues and is now requesting members to: 1.

Identify their most important key issues (from the summarised list); and

2.

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Councillor Taylor, in her LAWMAC role, has indicated to the Working Group that the issues of litter and illegal dumping is a significant problem and recommended that a national campaign to raise public awareness should be considered. Regional Collaboration Working Group Initial Selection of Regional Issues •

Cost effective collaboration and partnerships between Local Government, Waste and Resource Recovery Industry, transport , academia and waste generators.

Innovation and market development to provide improved market access within regions.

Value adding of recovered resources to increase return from recovered materials and energy sources. Reduce dependence on global commodity prices.

Education and awareness programs across all sectors and communities to achieve sustainable local outcomes.

Sustainability outcomes – waste hierarchy is not always optimal approach in regions.

Greater Knowledge development and sharing across regions and enhanced infrastructure to assist in achieving these outcomes.

Use of risk-based assessments to achieve equitable compliance across areas and regions to achieve consistency in acceptable levels of environmental protection. ‘One size fits all’ regulation is not always equitable or achievable. Identification of those wastes that cannot be adequately managed in a regional facility.

Education programs and documentation should be common to all regions and focus on behaviour and attitude change – not just data.

Cost-benefit assessments of recycling to determine optimal levels of recycling across Queensland.

Identification of core regional waste and resource recovery issues and infrastructure requirements to facilitate management and recovery of specific industrial waste streams critical to current economic development in Queensland.

Identify collaboration models already working in Australia and facilitate transfer of similar approaches to appropriate areas in Queensland.

LINK TO CORPORATE PLAN

CONSULTATION Internal Nil External Nil

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2012/2013 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Council officers will report back to the Regional Collaboration working group on the recommendations made by Council. ATTACHMENTS Nil Date Prepared:

23 May 2013

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ITEM-34

Thursday 06 June 2013

PROPOSED CONTRACT EXTENSIONS - WASTE TRANSFER STATION OPERATORS CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 72(1)(e) of the Local Government (Operations) Regulation 2010, which permits the meeting to be closed to the public for business relating to the following: (e)

contracts proposed to be made by Council.

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APPENDIX - NOTED CORRESPONDENCE ITEM-35

NOTED CORRESPONDENCE - 6 JUNE 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

6 June 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

OFFICER'S RECOMMENDATION Resolved "That the following correspondence be noted: 1.

Australian Local Government Association provides information in relation to the Prime Minister Julia Gillard announcement of a referendum on the financial recognition of local government in the Australian Constitution in conjunction with the September 14 Federal Election.

2.

LGAQ endorses Council's attendance at the ALGA General Assembly to be held in Canberra - 16-19 June 2013 - program attached.

3.

Australian Local Government Association invites TRC to the constitutional campaign briefing at the National General Assembly held from 16-19 June in Canberra.

4.

Hon Amanda Rishworth response to correspondence on behalf of Greg Keller regarding Flying Fox Management - Correspondence has been sent to QLD Government offering to enter into an agreement under the Commonwealth Environment Protection and Biodiversity Conservation Act 1999.

5.

Scott Emerson MP seeks Council response on possible interest in taking advantage of Queensland Government funding currently available for installation and maintenance of flashing school zone signage on Council roads.

6.

Office of the Premier Campbell Newman forwards copy of correspondence to Mr Steve Martin in response to Council letter of 13/03/2013 concerning processes related to construction of wind farms in the TRC area.

7.

Hon Bob Katter has written to the Federal Minister for Broadband, Communications and the Digital Economy & the Telstra Board regarding the poor service, coverage & company communication the electorate of Kennedy experience - TRC will be contacted Telstra.

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8.

Department of Natural Resources and Mines advise Reserve for Recreation R775 over Lot 288 on CWL2959, Tumoulin Road has been revoked and the area has now been dedicated as road.

9.

The Mayor of Isaac Regional Council writes to the Mayor of TRC seeking support for National General Assembly Motion calling upon LGAQ adoption of recommendations 1-21 of the Federal FIFO/DIDO Report.

10.

LGAQ Circular - State Government has announced the introduction of a new Emergency Management, Fire and Rescue levy to be collected by Councils from 1 January 2014.

ATTACHMENTS As above Date Prepared:

3 June 2013.

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APPENDIX - CONFIDENTIAL ITEMS

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