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TRC TABLELANDS REGIONAL COUNCIL

Ordinary Meeting Council Chambers, Mareeba Date: Thursday 7 November 2013 Time: 9:00am

AGENDA THE ORDINARY MEETING OF THE TABLELANDS REGIONAL COUNCIL WILL BE HELD AT MAREEBA COUNCIL CHAMBERS, ON THURSDAY, 07 NOVEMBER 2013 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

IAN CHURCH CHIEF EXECUTIVE OFFICER


TRC Tablelands Regional Council - Agenda

Thursday 07 November 2013

PRESENTATIONS 10.00am

Atherton Chamber of Commerce

ORDER OF BUSINESS MEMBERS IN ATTENDANCE ......................................................................................................... 5 OFFICERS IN ATTENDANCE.......................................................................................................... 5 APOLOGIES/LEAVE OF ABSENCE ............................................................................................... 5 BEREAVEMENTS/CONDOLENCES ............................................................................................... 5 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS.............................................................. 5 CONFIRMATION OF MINUTES - SPECIAL PLANNING MEETING ............................................... 5 CONFIRMATION OF MINUTES - ORDINARY MEETING ............................................................... 5 BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS........................................... 5 RECEIPT OF INWARD CORRESPONDENCE ................................................................................ 5 RECEIPT OF OFFICERS' QUARTERLY REPORTS ....................................................................... 5 CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS......................... 5 PLANNING AND DEVELOPMENT .................................................................................................. 7 Regional Planning & Development............................................................................................. 7 ITEM-1 Yenfor Pty Ltd - Material Change of Use - Business Premises (Medical centre) - Lot 1 on RP724726, situated at 2 Angus Street, Malanda DA/13/0135 ................................................................................................................ 7 ITEM-2 Careta Pty Ltd - Extension to Relevant Period - Material Change of Use & Reconfiguration of Land (1 into 3 Lots) - Lot 4 on RP734525, situated at Richards Road, Julatten - MC2003/38 ..................................................................... 28 ITEM-3 Application for Term Lease - Lot 415 on OL46 & Lot 44 on OL29, Parish of Muldiva ..................................................................................................................... 48 ITEM-4 Lot 3795 SP139718, Parish of Muldiva - Application for Renewal of Rural Lease ....................................................................................................................... 55 ITEM-5 Lot 285 on OL34, Lot 355 on OL428, Lot 396 on OL43 & Lot 413 on OL45, Parishes of Koorboora, Lappa & Koolbellup - Application for Term Lease .............. 62 ITEM-6 Lot 4698 on PH801, Parish of Brooklands - Application for Renewal of Rural Lease ....................................................................................................................... 69 ITEM-7 Lot 418 on OL47, Lot 424 on OL49, Lot 328 on OL37 & Lot 262 on OL33, Parishes of Koorboora, Muldiva & Kulunga - Application for Term Lease ............... 76 CHIEF EXECUTIVE OFFICER ....................................................................................................... 83 Administration........................................................................................................................... 83 ITEM-8 Bank Account Signatories for Continuing Tablelands Regional Council .................. 83 ITEM-9 De-amalgamation Project Manager Progress Report No 11.................................... 86 CORPORATE AND COMMUNITY SERVICES .............................................................................. 93 Customer & Community Services............................................................................................. 93 ITEM-10 Financial and In Kind Support Program Approvals - 7 November 2013 .......... 93

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ITEM-11 Proposal to Endorse the Tourism Kuranda 2-Year Strategic Plan 20132014 and 2014-2015 .............................................................................................. 101 Corporate................................................................................................................................ 115 ITEM-12 Quarterly Report July to September 2013 - General Manager Corporate and Community Services ....................................................................................... 115 INFRASTRUCTURE AND MAINTENANCE SERVICES.............................................................. 185 Construction & Maintenance .................................................................................................. 185 ITEM-13 NDRRA 2011 Contract T-TRC2013-26 Windy Hollow Road Embankment Stabilisation...................................................................................... 185 ITEM-14 Tender Evaluation Tender T-TRC2013-60 Supply & Delivery of Full Service Asphalt Surfacing Works 2013-14............................................................. 188 ITEM-15 Tender Evaluation Tender T-TRC2013-61 NDRRA 2011 Programme Minor Pavement Repairs........................................................................................ 197 ITEM-16 Tender Evaluation Tender T-TRC2013-62 NDRRA 2011 Programme Minor Pavement Repairs........................................................................................ 202 ITEM-17 Tender Evaluation Tender T-TRC2013-64 NDRRA 2011 Programme Griffin Road Drainage, Tolga ................................................................................. 206 ITEM-18 NDRRA 2011 Programme of Restoration Works - October 2013 Progress Report ..................................................................................................... 211 ITEM-19 NDRRA 2012 Programme of Restoration Works - October 2013 Progress Report ..................................................................................................... 214 ITEM-20 NDRRA 2013 Programme of Restoration Works - October 2013 Progress Report ..................................................................................................... 217 Project Delivery ...................................................................................................................... 221 ITEM-21 Tate Road, Tolga - Application for Permanent Road Closure........................ 221 ITEM-22 Borzi Road and Pin Road, Mutchilba - Applications for Permanent Road Closure................................................................................................................... 230 ITEM-23 Carbeen Road, Walkamin - Application for Permanent Road Closure .......... 240 ITEM-24 Application for Permit to Occupy - Mareeba-Dimbulah Road in the Vicinity of Walsh River Bridge ................................................................................ 250 ITEM-25 B-Double Route Extension (BD1487) Application - Beantree Road, Atherton.................................................................................................................. 257 ITEM-26 B-Double Route Extension (BD029B) Application - Mareeba Central Business District..................................................................................................... 271 BUSINESS WITHOUT NOTICE ........................................................... Error! Bookmark not defined. NEXT MEETING OF COUNCIL ............................................................ Error! Bookmark not defined. ITEM-27

Noted Correspondence - 7 November 2013 .................................................. 285

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MEMBERS IN ATTENDANCE OFFICERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS CONFIRMATION OF MINUTES - SPECIAL PLANNING MEETING CONFIRMATION OF MINUTES - ORDINARY MEETING BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS RECEIPT OF INWARD CORRESPONDENCE RECEIPT OF OFFICERS' QUARTERLY REPORTS CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS

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TRC Tablelands Regional Council - Agenda

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Thursday 07 November 2013


TRC Tablelands Regional Council - Agenda

Thursday 07 November 2013

PLANNING AND DEVELOPMENT REGIONAL PLANNING & DEVELOPMENT ITEM-1

YENFOR PTY LTD - MATERIAL CHANGE OF USE BUSINESS PREMISES (MEDICAL CENTRE) - LOT 1 ON RP724726, SITUATED AT 2 ANGUS STREET, MALANDA DA/13/0135

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Dan O'Connor, Planning Officer

DEPARTMENT:

Planning and Development APPLICATION DETAILS

APPLICANT DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

APPLICATION Yenfor Pty Ltd as trustee for the Arnold-Nott Super Fund 29 August 2013 Development Permit

RPD

PREMISES 2 Angus Street Malanda Lot 1 on RP724726

Material Change of Use Business Premises (Medical Centre) DA/13/0135 1,376m2 AREA Carlon Developments Yenfor Pty Ltd OWNER Pty Ltd C/- Gilvear Planning Pty Ltd Eacham Shire Planning Scheme 2006 (as amended V2 2010)

FILE NO LODGED BY PLANNING SCHEME ZONE

Residential Zone Impact Assessable

LEVEL OF ASSESSMENT SUBMISSIONS

ATTACHMENTS:

ADDRESS

Nil

1.

Proposal Plans (DWVS# 3409603).

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EXECUTIVE SUMMARY Council is in receipt of a development application described in the above application details. The application is impact assessable and no properly made submissions were received in response to public notification of the application. It has been assessed against the relevant statutory planning instruments, including the FNQ Regional Plan and the Eacham Shire Planning Scheme and is not in substantial conflict with those planning instruments. The key issues of the proposed development are the establishment of a commercial use in a residential area, on-site parking and the mitigation of impacts from the proposed use on adjoining residential properties. There are sufficient grounds to approve the development despite any perceived conflicts. Draft conditions of approval were provided to the Applicant for comment (care of their consultant) and have been agreed to. The Applicant has requested that the application be presented to Council for a decision but has also indicated that they intend to discuss the recommended Adopted Infrastructure Charges with Council officers post Council's decision. Pending the outcome of these discussions, the Applicant may or may not lodge a request for a Negotiated Adopted Infrastructure Charges Notice. It is recommended that the application be approved in full with conditions.

OFFICER'S RECOMMENDATION 1.

It is recommended that, in relation to the following development application:

APPLICANT DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

APPLICATION Yenfor Pty Ltd as trustee for the Arnold-Nott Super Fund 29 August 2013 Development Permit

ADDRESS RPD

PREMISES 2 Angus Street Malanda Lot 1 on RP724726

Material Change of Use Business Premises (Medical Centre)

and in accordance with the Sustainable Planning Act 2009, as amended, the Applicant be notified that the application for a development permit for the development specified in (A) is:

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Approved by Council in accordance with the approved plans/documents listed in (B), subject to assessment manager conditions in (C), assessment manager’s advice in (D), relevant period in (E), further permits in (F), and further approvals from Council listed in (G); APPROVED DEVELOPMENT: (B)

Development Permit for a Material Change of Use Business Premises (Medical Centre)

APPROVED PLANS: Plan/Document Title Proposed Medical Centre at 2 Angus Street, Malanda for Yenfor Pty Ltd ATF - Arnold/Nott Super Fund

Dated 6/8/2013

Site Plan & Car parking Proposed Medical Centre for Catriona & Peter Arnold-Nott 2 Angus Street

6/8/2013

Floor Plan

(C)

ASSESSMENT MANAGER’S CONDITIONS (COUNCIL) Development assessable against the Planning Scheme

1.

Development must be carried out substantially in accordance with the approved plans and the facts and circumstances of the use as submitted with the application, subject to any alterations: -

2.

3.

found necessary by Council’s delegated officer at the time of examination of the engineering plans or during construction of the development because of particular engineering requirements; and to ensure compliance with the following conditions of approval.

Timing of Effect 2.1

The conditions of the development permit must be complied with to the satisfaction of Council’s delegated officer prior to the commencement of the use except where specified otherwise in these conditions of approval.

2.2

Prior to the commencement of use, the Applicant must notify Council that all the conditions of the development permit have been complied with, except where specified otherwise in these conditions of approval.

General 3.1

The development approval would not have been issued if not for the conditions requiring the construction of infrastructure or the payment of infrastructure charges within the conditions of approval or the Adopted Infrastructure Charges Notice.

3.2

The Applicant/Developer is responsible for the cost of necessary alterations to existing public utility mains, services or installations required by works in relation to the proposed development or any works required by condition(s) of this approval.

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3.3

All payments or bonds required to be made to the Council pursuant to any condition of this approval must be made prior to commencement of the use and at the rate applicable at the time of payment.

3.4

All works must be designed, constructed and carried out in accordance with FNQROC Development Manual requirements (as amended) and to the satisfaction of Council’s delegated officer.

3.5

Maximum Staff The approved use will be limited to a maximum of 6 full time staff (excluding part-time and adhoc medical services visitations).

3.6

Plans of Development Prior to lodgement of any associated Development Permit for Building Work, the Applicant/Developer must submit detailed site, stormwater, landscape and building plans to Council’s delegated officer for consideration and approval.

3.7

Noise Impacts Refrigeration equipment, pumps, compressors and mechanical ventilation systems and air-conditioning must be located, designed, installed and maintained to achieve a maximum noise level of 3dB(A) above background levels as measured from noise sensitive locations and a maximum noise level of 8dB(A) above background levels as measured from commercial locations. The Applicant is required to install and maintain suitable screening to all air conditioning, plant and service facilities located at the top of or on the external face of the building. The screening structures must be constructed from materials that are consistent with materials used elsewhere on the facade of the building. There are to be no individual external unscreened air conditioning units attached to the exterior building facade.

3.8

Waste Management On site refuse storage area must be provided and be screened from view from adjoining properties and road reserve by 1.2m solid fence.

3.9

Signage Signage is to be in accordance with Section 4.1 of the Eacham Shire Planning Scheme - Advertising Signs Code.

4.

Infrastructure Services and Standards 4.1

Access A Commercial access crossover must be constructed from the edge of the Angus Street road pavement to the property boundary, and from the Eacham Place road pavement to the property boundary, in accordance with the FNQROC Development Manual, to the satisfaction of Council’s delegated officer. The developer must ensure that any redundant vehicle crossovers are removed and reinstated with kerb and channel. Page 10


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The Applicant/Developer is to make an application for driveway access onto a Council road. The application is to be accompanied by the relevant fee and will be required to certify or be assessed for compliance by Council's delegated officer. 4.2

4.3

Stormwater Drainage (a)

The Applicant/Developer must take all necessary steps to ensure a nonworsening effect on surrounding land as a consequence of the development. These steps will include provision of any necessary stormwater detention infrastructure on the site.

(b)

Prior to works commencing the Applicant must submit a Stormwater Management Plan and Report prepared and certified by a suitably qualified design engineer (RPEQ) that meets or exceeds the standards of design and construction set out in the Queensland Urban Drainage Manual (QUDM) and the FNQROC Development Manual to the satisfaction of Council’s delegated officer.

(c)

The Applicant/Developer must construct the stormwater drainage infrastructure in accordance with the approved Stormwater Management Plan and/or Stormwater Quality Management Plan and Report.

(d)

Temporary drainage is to be provided and maintained during the construction phase of the development, discharged to a lawful point and not onto the construction site.

(e)

All stormwater drainage must be collected from site and discharged to an approved legal point of discharge, being the Eacham Place kerb.

Car Parking/Internal Driveways The developer must ensure that the development is provided with 8 (eight) on-site car parking spaces which are available solely for the parking of vehicles associated with the use of the premises. All car parking spaces must be sealed, line-marked and appropriately drained prior to the commencement of the use, to the satisfaction of Council's delegated officer. The ambulance entrance will not be used for parking vehicles other than ambulances. Prior to works commencing, the Applicant/Developer must submit engineering plans and specifications for the construction of proposed car parking facilities and internal driveways demonstrating:  Compliance with Australian Standard AS2890:1 Off Street Parking – Car Parking Facilities; and  Compliance with Australian Standard AS1428:2001 – Design for Access and Mobility.

4.4

Landscaping and Fencing (a)

Prior to the issue of the Development Permit for Building Works, a landscape plan must be prepared for the site and submitted to Council’s delegated officer for consideration and approval.

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The plan will be in accordance with the requirements of the Landscaping Code and will be prepared by a suitably qualified person. (b)

The landscaping of the site must be carried out in accordance with the endorsed landscaping plan, and irrigated, mulched and maintained to the satisfaction of Council’s delegated officer.

(c)

The landscape plan will provide for landscaping and/or a solid fence (1.8m high, 15m long) along the northern boundary that is adjacent to the existing dwelling on Lot 3 on RP719275, for the purposes of visual and noise screening to the satisfaction of Council's delegated officer. Should the Applicant/Operator be requested by Council or an adjoining landowner to provide fencing along either the common boundary with Lot 3 on RP719275 or Lot 6 on RP719275, the Applicant/Operator shall install said fencing (1.8m high, solid) for the full length of the boundary, or as otherwise agreed to the satisfaction of Council's delegated officer.

(d)

The landscape plan will provide for vegetated buffers to the road, side and rear boundaries and car park, generally as shown on the approved plan.

The landscaping works outlined above require approval from Council. A copy of a plan of the works must be endorsed by Council’s delegated officer prior to issue of a Development Permit for Building Works. Such work must be constructed in accordance with the endorsed plan prior to the commencement of use. 4.5

Lighting Where outdoor lighting is required the developer shall locate, design and install lighting to operate from dusk to dawn within all areas where the public will be given access, which prevents the potential for light spillage to cause nuisance to neighbours and must be provided in accordance with Australian Standard 1158.1 – Lighting for Roads and Public Spaces. Illumination resulting from direct, reflected or other incidental light emanating from the subject land does not exceed 8 lux when measured at any point 1.5m outside the property boundary of the subject site. The lighting fixtures installed on site must meet appropriate lux levels as documented within Australian Standard 4282 – Control of the Obtrusive Effects of Outdoor Lighting. NOTE: The design is to integrate the principles of Crime Prevention through Environmental Design (CPTED) theory. Lighting design is to illuminate potential areas of concealment and is to project illumination so that a human face is easily discernible from 15 metres and there is to be sufficient night lighting, which renders people, colours, vegetation and objects correctly. i.e. ‘white’ light. Particular attention should be given to pathways, driveways and common external spaces.

4.6

Frontage Works The developer is required to construct the following works, designed in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer: A 2m wide concrete footpath must be constructed within the frontage road reserve from the entrance of the medical centre to the northwest corner of the site. The

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footpath will include a kerb ramp to Angus Street and Eacham Place to the satisfaction of Council's delegated officer. The works will include any footpath earthworks, topsoiling and turfing reinstatement of all disturbed footpath areas, and adjustments and relocations necessary to public utility services resulting from these works; Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. 4.7

4.8

4.9

(D)

Roadworks – External (a)

A line-marking and signage plan must be prepared for the Eacham Place/Angus Street roundabout that is compliant with the Manual of Uniform Traffic Control Devices and submitted to Council’s delegated officer for consideration and approval. The plan will be prepared by a suitably qualified person; and

(b)

The developer will install line-marking and/or signage in accordance with the approved Line-marking / Signage Plan, including No Standing signs for the Angus Street frontage of the site, to the satisfaction of Council's delegated officer.

Water Supply (a)

Where the existing reticulated water supply does not currently service the site or is not at an adequate capacity, the developer is required to extend or upgrade the reticulated water supply infrastructure to connect the site to Council’s existing infrastructure at a point that has sufficient capacity to service the development in accordance with FNQROC Development Manual standards (as amended).

(b)

A water service connection must be provided to the subject lot in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer.

Sewerage Connection (a)

The developer must connect the proposed development to Council’s reticulated sewerage system in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer.

(b)

Where sewerage connections are not available to the site, or where existing connections are not satisfactory for the proposed development, the developer is required to extend or upgrade the reticulated sewerage infrastructure to connect the site to Council’s existing infrastructure at a point that has sufficient capacity to service the development in accordance with FNQROC Development Manual standards (as amended).

ASSESSMENT MANAGER’S ADVICE (a)

An Adopted Infrastructure Charges Notice has been issued with respect to the approved development. The Adopted Infrastructure Charges Notice details the type of infrastructure charges, the amount of the charges and when the charges are payable. Page 13


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(b)

The Adopted Infrastructure Charges Notice does not include all charges or payments that are payable with respect to the approved development. A number of other charges or payments may be payable as conditions of approval. The applicable fee is set out in Council’s Fees & Charges Schedule for each respective financial year.

(c)

Water Meters/Water Service Connection Prior to the water service connection works commencing and the installation of the meters by Council, an application for a Plumbing Compliance Permit is required to be submitted with detailed hydraulic drawings. The cost of the required water connection and meter (capping of any existing meter may be required) will be determined based upon the approved hydraulic drawings at the time of lodgement of a Water Quotation Request.

(d)

Property Connection to existing sewer main (house connection branch installation) Prior to the property connection to the existing sewer main commencing, a request for a Property Connection Quotation must be lodged with Council. The cost of the required property connection will be determined based upon the assessment of the Property Connection Quotation Request.

(e)

Compliance with applicable codes/policies The development must be carried out to ensure compliance with the provisions of Council’s Local Laws, Planning Scheme Policies, Planning Scheme and Planning Scheme Codes to the extent they have not been varied by a condition of this approval.

(f)

Compliance with Acts and Regulations The erection and use of the building must comply with the Building Act and all other relevant Acts, Regulations and Laws, and these approval conditions.

(E)

RELEVANT PERIOD When approval lapses if development not started (s.341) 

Material Change of Use – four (4) years (starting the day the approval takes effect); OR



the following relevant periods apply to the following aspects of development in this approval – If there is one (1) or more subsequent related approvals' for a development approval for a Material Change of Use or a reconfiguration, the relevant period for the approval will be taken to have started on the day the latest related approval takes effect.

(F)

OTHER NECESSARY DEVELOPMENT PERMITS AND/OR COMPLIANCE PERMITS  Development Permit for Building Work  Development Permit for Operational Works

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(G) OTHER APPROVALS REQUIRED FROM COUNCIL  Compliance Permit for Plumbing and Drainage Work 2.

That an Adopted Infrastructure Charges Notice be issued for the following infrastructure charge/s for: Infrastructure Charge

Rate

Current Amount of Charge

Water Supply Headworks

0.96 EDC @ $6,920/EDC

$6,653.00

Sewerage Supply Headworks

0.96 EDC @ $7,000/EDC

$6,720.00

TOTAL CURRENT AMOUNT OF CHARGE

THE SITE

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$13,373.00


TRC Tablelands Regional Council - Agenda

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

This large residential property is located at the intersection of Eacham Place and Angus Street, and has a 50 metre road frontage that is sealed and kerbed. It is adjacent to the Eacham Place park and contains an existing, single storey dwelling. This allotment is a relatively strategic site on the periphery of the town's commercial and cultural centre. It is also part of an informal character precinct centred around the Eacham Place park, that includes the Majestic Theatre, the post office and the Seventh Day Adventist Church. This Page 16


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precinct contains a mixture of land uses including commercial, community purposes, residential and open space. Angus Street and Phoenix Street are used as pedestrian links between the town centre and the high school.

DESCRIPTION OF PROPOSED DEVELOPMENT The development application seeks a Development Permit for a Material Change of Use for establishment of a medical centre within the existing building on the site. The development will utilise and refurbish that existing dwelling in accordance with the plans shown in Attachment 1. The Applicant proposes a maximum of four medical staff (doctors & nurses) and two support staff for the development. The short-term patient load is estimated to be 30-50 per day, with long-term loads being up to 100 per day. There will be no after-hours service offered. Formal allied professional services will be limited to physiotherapy (three days a week), however there may be other ad-hoc visitations.

REGIONAL PLAN DESIGNATION The subject site is included within the Urban Footprint land use category in the Far North Queensland Regional Plan 2009-2031. Malanda is identified as a District Regional Activity Centre under the Regional Plan.

PLANNING SCHEME DESIGNATIONS Strategic Framework designation:

Primary Commercial Area

Zone:

Residential

Planning Scheme Definitions The proposed use is defined as: Business Premises: Premises for the purposes of a business office for providing professional advice and personal services to the community. The term includes a medical practitioner's office (but not a pharmacy), real estate sales office, call centre, health spa and the like.

DRAFT TRC PLANNING SCHEME DESIGNATION The Draft TRC Planning Scheme designates both the subject land and the adjoining allotment to the north as Centre Zone. The development is compatible with that draft zoning. RELEVENT PLANNING INSTRUMENTS Assessment of the proposed development against the relevant planning instruments is summarised as follows: (a)

Far North Queensland Regional Plan 2009-2031

Assessment against the Regional Plan is required because the plan is not reflected in the planning scheme. The application is assessed as being capable of substantially complying with

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the relevant provisions of the Regional Plan, provided reasonable and relevant conditions are applied. (b)

State Planning Policies

(i)

The following State Planning Policies have been appropriately reflected in the Planning Scheme.

(ii)



State Planning Policy 1/92 – Development and Conservation of Agricultural Land (Lapsed 18 December 2012);



State Planning Policy 1/03 – Mitigating the Adverse Impacts of Flood, Bushfire and Landslide (Bushfire and landslide) (Lapsed 1 September 2013).

The following State Planning Polices are not reflected in the planning scheme and are applicable in the assessment of this application:

SPP Temp SPP2/12

Planning for Prosperity

State Planning Policies Complies 

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Comments

This SPP came into effect on 24 August 2012 and is therefore applicable to the subject application given that it was lodged after to the SPP being introduced. The SPP aims to facilitate economic growth in Qld by promoting agriculture, tourism, the State’s mineral & extractive resource industries and construction activities. The purpose of this policy is to achieve a balance between the competing or conflicting outcomes of the development by giving weight to: a) agricultural uses in areas zoned for agricultural uses; b) urban uses in areas zoned for urban uses; c) tourist development which can be shown to be complementary to an area’s environmental, scenic and cultural values; and d) mineral & extractive resources development which can be shown to be complementary to an area’s primary intended land use. This policy is only relevant to State referral agencies involved in the assessment and not Council as the assessment manager. In this instance, no referral agencies were involved in the assessment.


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(c) Eacham Shire Planning Scheme 2006 (as amended V2 2010) Relevant Desired Environmental Outcomes The following DEOs are relevant to the application: DEO 1 – Land Use Pattern Land uses are in accordance with the Planning Scheme Maps Strategic Framework, which has a land use pattern as follows



  

  

       

Complies

Land within the townships of Malanda, Yungaburra and Millaa Millaa accommodates urban growth, and the accommodation of land uses, facilities and services supporting this urban growth. Urban expansion is to be primarily located within and immediately adjacent to the established townships of Malanda, Yungaburra and Millaa Millaa, and to a lesser extent, the smaller localities within the Shire, such as Peeramon, Tarzali, Jaggan, Topaz and Butchers Creek. The land in the Urban Expansion zone identified on the Planning Scheme Maps are intended as the only areas of urban development during the life of the Planning Scheme. Rural residential areas are consolidated, and discrete areas provide for low density style living in a rural setting. Rural residential and urban residential land uses occur in distinct localities that provide suitable levels of amenity, services and a safe, affordable living environment, whilst maintaining the rural character of the Shire. A choice of housing types is encouraged in urban areas, to respond to the changing demography of the Shire’s population. Rural areas contain agricultural land, extractive resource areas, protected areas and land not required to satisfy expected urban growth. Conservation areas include land within the Wet Tropics World Heritage Area and protected areas under the Nature Conservation Act 1993, as identified on Planning Scheme Map - Natural Areas Overlay – Significant Remnant Vegetation, Planning Scheme Map - Protected Areas and areas zoned Conservation on Planning Scheme Zoning Maps. The Lake Tinaroo area is protected as a water storage area. Malanda is the focus of retailing, business and administrative/community services for the Shire. The local centres at Yungaburra and Millaa Millaa provide local and tourist services and community functions. Small rural centres at Peeramon, Tarzali, Jaggan, Topaz and Butchers Creek provide services to those living in the immediate area. Ribbon development along major roads and scenic routes is avoided. Settlement areas are connected within the Shire and to areas outside the Shire by existing highways and major roads. High voltage electricity corridors are protected from conflicting development in the Shire. Committed mining leases and major extractive industry operations are protected as valuable resources in the Shire.

Planning Scheme Map - Strategic Framework depicts this land use pattern and in particular, nominates land areas for Conservation, Lake Tinaroo, Protected Areas, Rural, Rural Residential, Urban purposes and Commercial Centres. It also identifies the infrastructure items within the Shire, including the location of State Controlled Roads and Major Powerlines. The extent of known significant extractive industry and mineral resources are also identified on the Strategic Framework Map. These resources are to be protected from conflicting forms of urban development that have the potential to ‘alienate’ the resource. The hierarchy of commercial centres in the Shire focuses on Malanda as the ‘Primary Commercial Area’ in the Shire that provides for the primary service and administrative functions. At the next level, Yungaburra and Millaa Millaa have a role as ‘Local/Tourist Commercial Areas’ providing local and tourist services and community facilities. The localities of Peeramon, Tarzali, Butchers Creek and Topaz provide a community focus and in some circumstances limited local services for the immediately surrounding communities.

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Comments Complies


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Complies

DEO 3 – Economic Development The existing economic base of the townships and rural areas builds upon the Shire’s strengths in rural production and tourism, and encourages new opportunities, through —  





Comments Complies

the sustainable use of natural resources in the Shire, including good quality agricultural land, water resources, native and plantation timbers, and extractive resources; efficient and sustainable practices in agriculture, horticulture, forestry, grazing, dairying and aquaculture and other rural industries that add value to primary products; diversified enterprises in commerce and industry through the establishment of new commercial and industrial land uses that offer an increased range of employment opportunities, whilst protecting the Shire’s social and natural environment; and the establishment of new tourism industry activities that are based on the sustainable use of natural, cultural and man-made assets, supported by services and facilities appropriate to the use.

Relevant Development Codes The following Development Codes are considered to be applicable to the assessment of the application: Part 4, 2.4 Part 4, 2.6 Part 4, 3.6 Part 4, 4.1 Part 4, 4.2 Part 4, 4.3 Part 4, 4.5

Residential Zone Code Business and Retail Zone Code Commercial Uses Code Advertising Signs Code Landscaping Code Parking and Access Code Works, Service and Infrastructure Code

The application included a planning report and assessment against the planning scheme. An officer assessment has found that the application satisfies the relevant acceptable solutions (or probable solutions/performance criteria where no acceptable solution applies) of the relevant codes set out below, provided reasonable and relevant conditions are attached to any approval. Relevant Codes Residential Zone Code

Comments

The application can comply with applicable with conditions. See discussion below. Business and Retail Zone The application can comply with applicable Code with conditions. See discussion below. Commercial Uses Code The application can comply with applicable with conditions. See discussion below. Landscaping Code The application can comply with applicable with conditions. See discussion below. Parking and Access Code The application can comply with applicable with conditions. See discussion below. Works, Service and The application can comply with applicable Infrastructure Code with conditions. See discussion below.

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The following conflicts with the acceptable/probable solutions of the Residential Zone Code have been identified: PS1.1: The proposed use is not a consistent use. The associated PC1 requires that development in the Residential zone:  be compatible with surrounding residential category land uses, by being of a similar scale, intensity and character;  supports preferred uses; and  does not adversely affect the amenity of the locality or the economic viability of existing centres. Comment: The development is located in an area of established mixed land uses, is relatively small scale, and will utilise an existing residential dwelling. In that context, the proposal does not substantially conflict with the PC requirements. The following conflicts with the acceptable/probable solutions of the Commercial Uses Code have been identified: PS1.1: The proposed use is not located within the Business and Retail zone. The associated PC1 requires that commercial uses are located to consolidate the role of established or designated centres as retail, commercial and community use precincts and places of employment, recreation and service. Comment: The proposed development substantially complies with this requirement by virtue of its location. This is further reinforced by its Primary Commercial Area designation under the current Strategic Framework (DEO1), and the proposed centre zoning under the draft TRC Planning Scheme. PS4.1 to PS4.9: The existing building does not satisfy some of the Probable Solution building design requirements. The associated PC4 requires that the design of the buildings complements the scale and function of the Business Centre and contributes to the creation of an attractive streetscape. Comment: It is considered that the requirements of the PC are not directly applicable to the development, because it involves the refurbishment of an existing building. Suitable conditions can be applied to any approval. PS9.1: The development does not satisfy the requirement that car parking be located at the rear of the building. The associated PC requires that parking structures are designed to be unobtrusive when viewed from the street. Comment: The location of the existing building, and the double road frontage, mean that the PS cannot be practically satisfied. It is considered that the requirements of the PC can be met if suitable landscaping conditions are applied to any approval. The following conflicts with the acceptable/probable solutions of the Business and Retail Zone Code have been identified: PS3.2: A zero metre setback from road boundaries is required, and for PS3.4 to PS3.6, the existing building does not satisfy some of the Probable Solution building design requirements. These requirements and the associated PC requirements mirror the provisions of the Commercial Uses Code.

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Comment: It is considered that the requirements of the PC are not directly applicable to the development, because it involves the refurbishment of an existing building. Suitable conditions can be applied to any approval. A zero metre road setback is not considered appropriate for this particular site. (e)

Planning Scheme Policies/Infrastructure Charges Plan

The following planning scheme policies are relevant to the application: No. 5 – FNQROC Regional Development Manual The following policies apply to the proposal and the requirements of the policies are generally achieved through conditions, infrastructure charges, and any resulting operational works approvals. No. 6 – Water Supply Headworks and Works External In the application, the Applicant argues that the Policy's Table 7.2 "poorly determined" equivalent EDC load figure of 0.5 of an allotment applies. However, the policy calculation methodology is actually based on the maximum commercial lot yield (4 lots) and is not considered applicable in this instance. The policy does not specify a "well determined" EDC equivalent for the proposed use. Reference is therefore made to the Atherton Planning Scheme Infrastructure Charge Plan (Water Supply & Sewerage) Appendix A value of 1.07 EDC per 100m2 of Gross Floor Area (GFA). The following infrastructure charges therefore apply to the 184m2 GFA building: 1.07 EDC x 1.84 - 1 EDC (dwelling house credit) = 0.96 EDC Therefore… 0.96 EDC x $ 6,930.00 (current charge per EDC) = $6,653.00 NB: Further discussion on the calculation of infrastructure charges is provided in the "Planning Discussion" section of this report. No. 7 – Sewerage Supply Headworks and Works External In their application, the Applicant argues that the Policy's Table 7.1 "well determined" equivalent EDC loading figure (Business and Retail Purposes - 0.08 EDC per number of employees) applies. However, officers consider that this load figure is not appropriate for a medical centre. The equivalent figure under the Atherton Planning Scheme Infrastructure Charge Plan (Water Supply & Sewerage) Appendix A is 1.07 EDC per 100m2 of GFA. The following infrastructure charges would therefore apply to the 184m2 GFA building: 1.07 EDC x 1.84 - 1 EDC (dwelling house credit) = 0.96 EDC Therefore… 0.96 EDC x $ 7,000.00 (current charge per EDC) = $6,720.00 NB: Further discussion on the calculation of infrastructure charges is provided in the "Planning Discussion" section of this report. Page 22


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Thursday 07 November 2013

No. 8 – Development Contributions for Roadworks The policy provides for payment of contributions, if Council considers that upgrading is required in the locality to accommodate the traffic generated by the development. Angus Street is constructed to an appropriate 6.5m wide formation (capable of accommodating up to 740 vpd), and Eacham Place is constructed to a 12.5m standard. Both streets have existing kerb and channel. The proposed use will result in increased traffic in both Eacham Place and Angus Street, and through the Eacham Place/Angus Street roundabout. The NSW RTS Guide to Traffic Generating Developments estimates that the development could generate up to an additional 10 vehicles per hour on those roads. While Eacham Place is capable of accommodating the increased traffic, Angus Street is not considered wide enough to accommodate on-street parking as result of the development, and the roundabout will require line-marking and signage as a result of the development. On that basis, it is considered that any approval should be conditioned to require no parking on the Angus Street frontage of the site, and line-marking and signage treatments on the roundabout, but that no infrastructure charges should be applied. REFERRALS Concurrence This application did not trigger referral to any Concurrence Agencies. Internal Consultation Infrastructure Planning PUBLIC NOTIFICATION The development proposal was placed on public notification from 24 September 2013 to 16 October 2013. The Applicant submitted the notice of compliance on 17 October 2013 advising that the public notification requirements were carried out in accordance with the requirements of the Act. No submissions were received. PLANNING DISCUSSION Adopted Infrastructure Charges The Applicant has questioned the methods used to calculate the recommended water supply and sewerage infrastructure charges given that they are based on the EP rates identified by the Atherton Infrastructure Charges Plan. For comparisons sake, the below table identifies the charges that would be applicable under the Eacham, Mareeba and Cairns schemes as well as the maximum charge that may be imposed by Council under the State Planning Regulatory Provision (Adopted Charges). If having considered the below information, Council feels that the recommended charge is excessive or insufficient, an alternative charge may be imposed not exceeding the maximum allowable charge.

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TRC Tablelands Regional Council - Agenda Reference ESC Planning Scheme

Classification "Business and Retail" (poorly determined).

CRC Planning Scheme

"Business Facilities"

MSC Planning Scheme

"Shops/Offices"

SPRP (Adopted Charges)

"Essential Services"

Thursday 07 November 2013 Rates Water Supply: 1.3 EDC x $6,930.00 (per EDC charge); Sewerage: 1.3 EDC x $7,000.00 (per EDC charge); Water Supply / Sewerage: 1 Equivalent Domestic Unit 2 (EDU) per 275m GFA - 1 EDU (dwelling credit) Water Supply / Sewerage: 2 1 EDC per 275m GFA - 1 EDC (dwelling credit) All Trunk Infrastructure: $140 per m2 GFA (184m2) 2 + $10 per m of impervious stormwater area (230m2).

Charge Water Supply: $9,009.00 Sewerage: $9,100.00 Total: $18,109.00 No charge (- EDU rate)

No charge (- EDC rate)

$28,060.00 (Maximum Charge)

Note that the recommended charge of $13,373.00 (total water supply & sewerage) is less than the charge that would have been payable had the charge been calculated in accordance with the "poorly determined" EDC rate identified by the Eacham scheme ($18,109.00). With the exception of the maximum SPRP charge, all of the above calculation methodologies lump "Medical Centre" uses into the same category as business and retail uses (e.g. professional offices, shops etc). Under the Cairns and Mareeba schemes, the inclusion of medical practices in this broader category has resulted in a negative EDU/EDC rating and hence no charges would be payable if this approach is adopted. This is considered a somewhat flawed approach however, as medical practices by their very nature usually place a higher demand on water and sewerage infrastructure in comparison to business and retail uses of the same scale, due to hygiene and sterilisation requirements and the sheer volume of patients, which in this case could be as many as 100 visitors per day. On this basis it is considered that the recommended charges are reasonable and justified. Parking The Parking and Access Code stipulates an on-site car parking rate of 1 space per 40m2 of GFA (i.e. 5 spaces), and the Applicant proposes 6 on-site parks. The NSW RTS Guide to Traffic Generating Developments suggests a parking rate of 1 space per 25m2 of GFA for medical centres, which would equate to 8 spaces. Angus Street is not wide enough to accommodate overflow on-street parking that may occur a as result of the development, however, there is existing designated on-street parking nearby in Eacham Place. Given that a maximum of 6 employees is proposed with patient numbers having the potential to eventually rise to as many as 100 persons per day, it is considered that the higher of the two above-mentioned rates be applied in this instance (i.e. 8 on-site spaces). Stormwater The stormwater drainage network within Malanda is not well developed, and it is therefore appropriate that any approval include a requirement for on-site detention to ensure that there is no net increase in runoff. The application does not propose any retention measures.

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Thursday 07 November 2013

Fencing PS3.8 of the Business and Retail Zone code requires a 1.8m high solid fence along both adjoining Residential zoned boundaries (roughly 80m of fencing). It is considered that only the adjoining residence to the north requires fence screening, and that fencing the entire boundary is not necessary because any impacts can be satisfactorily controlled through more appropriate vegetation screening, and that a fence would be unnecessarily visually intrusive. Footpath The relevant acceptable and probable solutions of the Business and Retail Zone code and the Commercial Uses code require construction of a concrete footpath from the boundary to the kerb. The application does not propose construction of a footpath along the site frontages. There is no existing concrete footpath servicing the site and the nearest concrete footpath in Catherine Street is some 140 m away. However, Infrastructure and Planning have indicated that construction of a concrete footpath is planned in this area. The footpath will link the high school to English Street, via Eacham Place, Angus Street and Phoenix Street. Under the circumstances, it is reasonable to require the developer to construct a site frontage footpath that will form part of that future footpath network. Approval despite any Conflicts with the Planning Scheme While the proposed use is not a consistent land use for the Residential zone, the immediate locality has a range of established mixed land uses, and any impacts arising from the development will be minor by virtue of the medical centre's relatively small scale and location within an existing residential dwelling. The suitableness of the proposed use is further reinforced by its Primary Commercial Area designation under the current Strategic Framework (DEO1), and the proposed Centre zoning under the draft TRC Planning Scheme. Under the decision-making requirements of the Sustainable Planning Act 2009, Council's decision must not conflict with the planning scheme provisions unless there are sufficient grounds to justify the decision, despite the conflict. This assessment has not identified any conflicts. If Council considers that there are conflicts, there are sufficient grounds to justify an approval, despite any such conflicts. Date Prepared:

30 October 2013

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ATTACHMENT 1 PROPOSAL PLANS (DWVS# 3409603)

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ITEM-2

Thursday 07 November 2013

CARETA PTY LTD - EXTENSION TO RELEVANT PERIOD MATERIAL CHANGE OF USE & RECONFIGURATION OF LAND (1 INTO 3 LOTS) - LOT 4 ON RP734525, SITUATED AT RICHARDS ROAD, JULATTEN - MC2003/38

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

APPLICATION PREMISES MC2003/38 Richards Road, Julatten FILE NO: ADDRESS: Careta Pty Ltd Lot 4 on RP734525 APPLICANT: RPD: Careta Pty Ltd 48.739 hectares LODGED BY: AREA: 18 August 2013 Careta Pty Ltd DATE REQUEST OWNER: TO EXTEND LODGED: Development Permit TYPE OF APPROVAL: Material Change of Use and Reconfiguring a Lot (1 into 3 Lots) APPROVED DEVELOPMENT: Mareeba Shire Transitional Planning Scheme 1982 PLANNING SCHEME: Rural B zone ZONE: Impact Assessment LEVEL OF ASSESSMENT:

ATTACHMENTS:

1. 2. 3.

Decision Notice MC2003/38 Applicant’s request to extend relevant period received 18 August 2013 Concurrence Agency response dated 9 October 2013

EXECUTIVE SUMMARY Council approved a development application described in the above application details at its meeting held on 17 February 2004, subject to conditions. An appeal regarding road upgrading conditions was finalised by consent order in May 2006. The application was impact assessable and no properly made submissions were received in response to public notification of the application.

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The applicant has subsequently lodged an application to extend the relevant period because he is currently overseas and the extension will allow the development to be undertaken upon his return to Australia. The applicant has not nominated a term for the proposed extension. Development approval MC2003/38, which would create three 15 hectare rural (where not GQAL) lots, was approved under the 1982 Planning Scheme and conflicts with the current 2004 Planning Scheme's 30 hectare minimum size for rural (where not GQAL) lots. Despite the lesser lot size, the conditions of MC2003/38 remain consistent with the requirements of the 2004 Planning Scheme and the 15 hectare lots are not inconsistent existing developments in the immediate locality. On 20 September 2012, when dealing with the applicant's previous request for extension, Council resolved to advise the applicant that no further extensions would be granted beyond 23 August 2013. Notwithstanding this previous advice, Council must assess and decide this current extension request on its merits. In keeping with recent Council officer's recommendations for uncommenced developments, it is recommended that the application be extended for two (2) year from 23 August 2013 to 23 August 2015.

OFFICER'S RECOMMENDATION “1.

It is recommended that, in relation to the application to extend the relevant period for the following development approval: APPLICATION Careta Pty Ltd Development Permit OF

APPLICANT: TYPE APPROVAL APPROVED DEVELOPMENT

ADDRESS: RPD:

PREMISES Richards Road, Julatten Lot 4 on RP734525

Material Change of Use and Reconfiguring a Lot (1 into 3 Lots)

and in accordance with the Sustainable Planning Act 2009, as amended, the following (A) 2.

The relevant period be extended for two (2) years from 23 August 2013 to 23 August 2015.

A Notice of Council’s decision be issued to the applicant and referral agency advising of Council’s decision.”

THE SITE The subject land is described as Lot 4 on RP734525, Parish of Garioch, County of Dagmar, having an area of 47.739 hectares, with frontages of approximately 1 kilometre onto Richards Road and 320 metres on the Mossman-Mount Molloy Road. The existing allotment is accessed via Richards Road which is an unformed dirt track for the majority of its length. The subject land contains a dwelling house and retains approximately 60 percent of its original vegetation cover. This vegetation is mapped as remnant vegetation that is a least concern regional ecosystem. Page 29


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The undulating topography of the subject site and the remnant vegetation means that it is unsuitable for intensive rural development. All adjoining allotments are zoned Rural under the Mareeba Shire Planning Scheme.

Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

BACKGROUND AND CONTEXT Council at its Ordinary Meeting held on 17 February 2004 resolved to issue a development permit for the application made by Robin Trotter Surveyor on behalf of G Keato (Careta Pty Ltd) for Material Change of Use and Reconfiguring a Lot (1 into 3 Lots) on land described as Lot 4 on RP734525, Parish of Garioch, situated at Richards Road, Julatten. The approval was granted subject to various conditions, including the upgrading of Richards Road to bitumen sealed standard. The applicant subsequently appealed to the Planning and Environment Court seeking the removal of the bitumen road requirement. In May 2006, the appeal was finalised by Consent Order. The requirement for a bitumen sealed road was maintained and the currency period for the approval was set at six (6) years from 17 February 2004. On 20 January 2010, Council approved a twelve (12) month extension to the development approval. On the 2 March 2011, Council approved a further eighteen (18) month extension to the development approval. The eighteen (18) month extension aligned the currency periods of the development permits for both the reconfiguration and the operational works. On 20 September 2012, Council approved a third extension to the relevant period until 23 August 2013. In the same resolution, Council advised the applicant that no further extensions will be granted beyond 23 August 2013 (see Discussion section at the end of this report): Page 31


TRC Tablelands Regional Council - Agenda

(B)

Thursday 07 November 2013

Council inform the applicant that no further extensions will be granted beyond 23 August 2013.

The applicant has now lodged a fourth request to extend the relevant period (Attachment 2). No term has been nominated for the proposed extension. The applicant is currently overseas and requests an extension to allow the development to proceed upon his return. The applicant's previous requests for extensions have been made on the basis of the uncertain economic climate and poor property market.

ASSESSMENT AND DECISION REQUIREMENTS Assessment rules Section 388 of SPA requires that Council must have regard to: 

the consistency of the approval, including its conditions, with the current laws and policies applying to the development, including, for example, the amount and type of infrastructure contributions, or charges payable under chapter 8, part 1. Applicable Planning Instruments The combined application for material change of use for development in accordance with the Rural B zone and reconfiguring a lot (1 into 3 lots) was assessed and approved under the Mareeba Shire Transitional Planning Scheme 1982. 

Mareeba Shire Transitional Planning Scheme 1982 & associated Mareeba Shire Strategic Plan 1994 The subject land was zoned Rural A under the 1982 Planning Scheme. The Mareeba Shire Strategic Plan 1994 included the subject land within the Rural/Nonurban designation. The application to develop the subject land in accordance with the Rural B zone (15 hectare minimum lot size) is consistent with the 1994 strategic plan. Development Approval MC2003/38 is therefore considered consistent with the Mareeba Shire Transitional Planning Scheme 1982 and the associated Mareeba Shire Strategic Plan 1994.



Mareeba Shire Planning Scheme 2004 The Mareeba Shire Planning Scheme 2004 commenced on 10 January 2005 and includes the majority of the subject land within the Rural (not GQAL) zone. A narrow strip of GQAL is mapped within the subject land adjacent to Richards Road. This planning scheme remains in effect. The 2004 planning scheme's preferred minimum lot size for a new rural (not GQAL) allotment is 30 hectares, or twice the size of Rural B allotments under the 1982 planning scheme. Accordingly, development approval MC2003/38 is inconsistent with the Mareeba Shire Planning Scheme 2004 in terms of the minimum rural (not QGAL) lot size.

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The subject land (48.7 hectares) does not contain sufficient area to allow for its reconfiguration into two (2) or more 30 hectare allotments. If the current approval is allowed to lapse, a fresh reconfiguring a lot application would be recommended for refusal based on conflicts with the Rural Zone Code (minimum lot size) of the Mareeba Shire Planning Scheme 2004. 

Far North Queensland Regional Plan 2009-2031 The Far North Queensland Regional Plan 2009-2031 commenced in February 2009 and remains in force. The repealed Far North Queensland Regional Plan 2009-2031 State Planning Regulatory Provisions placed the subject land within the Regional Landscape and Rural Production Area which prevented subdivision to create rural lots less than 60 hectares. The Far North Queensland Regional Plan 2009-2031 State Planning Regulatory Provisions were repealed in October 2012. The Far North Queensland Regional Plan 2009-2031 no longer nominates a minimum rural lot size.



Draft TRC Planning Scheme The advertised draft of the proposed TRC Planning Scheme places the subject land within the Rural (general rural precinct) zone. Council is still considering submissions on the draft planning scheme and the subject land is being considered as potentially suitable for inclusion in a rural lifestyle precinct. Therefore, it is not possible at this time, to make any determination on the consistency of development approval MC2003/38 with the draft TRC Planning Scheme.



State Planning Policy 1/12 Protection of Queensland's Strategic Cropping Land Approximately four (4) hectares of potential strategic cropping land is mapped within the subject land in a narrow band adjacent to the Richards Road frontage. A fresh reconfiguration of land application would not be referable for SCL matters because none of the proposed allotments would have an area below 15 hectares.

Applicable Infrastructure Charges Development Approval MC2003/38 is not subject to fixed headworks. Should an extension to the relevant period be granted, the applicant will still be required to pay infrastructure contributions at the rate applicable at the time of payment, in accordance with the relevant existing infrastructure policies. The amounts payable under these policies can be increased annually in accordance with CPI. 

the community’s awareness of the development approval

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Thursday 07 November 2013

The original development application was Impact Assessable under the superseded Mareeba Shire Transitional Planning Scheme 1982 and subject to public notification. No properly made submissions were received. Although the development has not commenced, the approved form of development is not inconsistent with the existing form of development already found in the locality. 

whether, if the request were refused – (i) (ii)

further rights to make a submission may be available for a further development application; and the likely extent to which those rights may be exercised;

A further development application would be Code Assessable under the Mareeba Shire Planning Scheme 2004 and therefore not subject to public notification. A further application would conflict with both the provisions of the Mareeba Shire Planning Scheme. A fresh approval for the same development is unlikely to be recommended for approval by Council officers. 

the views of any concurrence agency for the approval given under section 385. The original application triggered referral to the Department to Transport and Main Roads as a concurrence agency for State controlled road matters. All State referral agency matters are now handled by the single State Assessment and Referral Agency (SARA). SARA advised in a letter dated 9 October 2013 that they have no objection to the proposed extension to the relevant period (Attachment 3).

DISCUSSION If the requested extension is refused, the development approval will be deemed to have lapsed on 23 August 2013. The current provisions of the Mareeba Shire Planning Scheme 2004 make it unlikely that a fresh application for the same development would be recommended for approval. Whilst the initial approval was granted for a period of six (6) years, this period included the two (2) years the matter was before the Court. Therefore the initial currency period was effectively four (4) years from the date of the Court approval. Three (3) previous extensions totalling 3.5 years have been approved by Council. The applicant has therefore already been provided with 7.5 years to complete this development. When approving the previous extension to the relevant period, Council at its ordinary meeting of 20 September 2012 also resolved in the following terms: (B)

Council inform the applicant that no further extensions will be granted beyond 23 August 2013.

The above statement must only be treated as advice and not as a decision on this latest request for extension. The Sustainable Planning Act 2009 (SPA) entitles the applicant to make this further application to extend the relevant period. Council's advice of 20 September 2013 does not extinguish the applicant's right to seek a further extension and Council must under law, consider and decide the request for extension based on the provisions of the SPA. Page 34


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The request for extension has been assessed against the provisions of the SPA and there are no significant reasons why a further extension could not be approved. It is considered the existing approval conditions remain adequate. As the operational works for this development have not commenced, it is recommended that any extension be for a maximum of two (2) years. If Council believes there are grounds to refuse the extension beyond 23 August 2013, these grounds must be stated in Council's decision. Date Prepared:

10 October 2013

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ATTACHMENT 1

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ATTACHMENT 2

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ATTACHMENT 3

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ITEM-3

Thursday 07 November 2013

APPLICATION FOR TERM LEASE - LOT 415 ON OL46 & LOT 44 ON OL29, PARISH OF MULDIVA

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the upgrade of tenure from occupational licence to term lease over land described as Lot 415 on OL46 and Lot 44 on OL29, Parish of Muldiva, situated to the south-west of Almaden. DNRM seeks Council's views on the upgrade of tenure and also requests details of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the upgrade of tenure from occupational licence to term lease (grazing purposes) over land described as Lot 415 on OL46 and Lot 44 on OL29, Parish of Muldiva and that there are no known local non-indigenous cultural heritage values associated with the land." BACKGROUND The subject land is described as follows: 

Lot 415 on OL46, area of 5,440 hectares, situated to the west of Almaden



Lot 44 on OL29, area of 5,700 hectares, situated to the south-west of Almaden

Both lots adjoin each other and are currently leased by the same family. The land is used for grazing purposes and should the term leases be approved, it is proposed that the land continue to be used for the purpose of grazing. DNRM advises that any term lease for the subject land will be tied to the applicants existing pastoral holding lease (Lot 3795 on SP139718) which also adjoins both lots.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment Sustainable Development Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles. CONSULTATION Internal NIL External NIL

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the continued use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget? NIL If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 28 October 2013.

Date Prepared:

29 October 2013

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ATTACHMENT 1

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ITEM-4

Thursday 07 November 2013

LOT 3795 SP139718, PARISH OF MULDIVA - APPLICATION FOR RENEWAL OF RURAL LEASE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the renewal of rural lease over land described as Lot 3795 on SP139718, Parish of Muldiva, situated to the west of Almaden. DNRM seeks Council's views on the renewal of the rural lease, whether an alternative form of tenure is more appropriate and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the renewal of the rural lease over land described as Lot 3795 on SP139718, Parish of Muldiva and that there are no known local non-indigenous cultural heritage values associated with the land. Further, that Council considers that the applicant's proposed tenure is appropriate." BACKGROUND The subject land is described as Lot 3795 on SP139718, having an area of 8,040 hectares and situated to the west of Almaden. The land is one of several parcels in this locality currently leased by the same family and is used for grazing purposes. Should the lease renewal be approved, it is proposed that the land continue to be used for the purpose of grazing.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment Sustainable Development Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles. CONSULTATION Internal NIL External NIL LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL Page 56


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POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the continued use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget? NIL If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 28 October 2013.

Date Prepared:

30 October 2013

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ATTACHMENT 1

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ITEM-5

Thursday 07 November 2013

LOT 285 ON OL34, LOT 355 ON OL428, LOT 396 ON OL43 & LOT 413 ON OL45, PARISHES OF KOORBOORA, LAPPA & KOOLBELLUP - APPLICATION FOR TERM LEASE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the upgrade of tenure from occupational licence to term lease over land described as Lot 285 on OL34, Lot 355 on OL428, Lot 396 on OL43 and Lot 413 on OL45, Parishes of Koorboora, Lappa and Koolbellup, situated to the east of Almaden. DNRM seeks Council's views on the upgrade of tenure and also requests details of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the upgrade of tenure from occupational licence to term lease (grazing purposes) over land described as Lot 285 on OL34, Lot 355 on OL428, Lot 396 on OL43 and Lot 413 on OL45, Parishes of Koorboora, Lappa and Koolbellup and that there are no known local non-indigenous cultural heritage values associated with the land." BACKGROUND The subject land is described as follows: 

Lot 285 on OL34, area of 2,100 hectares, situated immediately north-east of Almaden



Lot 355 on OL428, area of 5,180 hectares, situated to the east of Almaden



Lot 396 on OL43, area of 950 hectares, situated immediately to the east of Koorboora



Lot 413 on OL45, area of 4,920 hectares, situated to the east of Almaden

All four (4) lots are currently leased by the same family and are used for grazing purposes. Should the term leases be approved, it is proposed that the land continue to be used for the purpose of grazing. DNRM advises that any term lease for the subject land will be tied to the applicants existing pastoral holding lease (Lot 4698 on PH801) which also adjoins Lot 285 on OL34 and Lot 413 on OL45.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment Sustainable Development Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles. CONSULTATION Internal NIL External NIL

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the continued use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget? NIL If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 28 October 2013.

Date Prepared:

30 October 2013

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ATTACHMENT 1

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ITEM-6

Thursday 07 November 2013

LOT 4698 ON PH801, PARISH OF BROOKLANDS APPLICATION FOR RENEWAL OF RURAL LEASE

-

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the renewal of rural lease over land described as Lot 4698 on PH801, Parish of Brooklands, situated to the north-east of Almaden. DNRM seeks Council's views on the renewal of the rural lease, whether an alternative form of tenure is more appropriate and also whether Council has knowledge of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the renewal of the rural lease over land described as Lot 4698 on PH801, Parish of Brooklands and that there are no known local non-indigenous cultural heritage values associated with the land. Further, that Council considers that the applicant's proposed tenure is appropriate." BACKGROUND The subject land is described as Lot 4698 on PH801, having an area of 9,530 hectares and situated to the north-east of Almaden. The land is one of several parcels in this locality currently leased by the same family and is used for grazing purposes. Should the lease renewal be approved, it is proposed that the land continue to be used for the purpose of grazing.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment Sustainable Development Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles. CONSULTATION Internal NIL External NIL LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL Page 70


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POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the continued use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget? NIL If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 28 October 2013.

Date Prepared:

30 October 2013

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ATTACHMENT 1

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ITEM-7

Thursday 07 November 2013

LOT 418 ON OL47, LOT 424 ON OL49, LOT 328 ON OL37 & LOT 262 ON OL33, PARISHES OF KOORBOORA, MULDIVA & KULUNGA - APPLICATION FOR TERM LEASE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Millard, Senior Planner

DEPARTMENT:

Planning and Development

EXECUTIVE SUMMARY Application has been made to the Department of Natural Resources and Mines (DNRM) for the upgrade of tenure from occupational licence to term lease over land described as Lot 418 on OL47, Lot 424 on OL49, Lot 328 on OL37 and Lot 262 on OL33, Parishes of Koorboora, Muldiva and Kulugna, situated to the south of Almaden. DNRM seeks Council's views on the upgrade of tenure and also requests details of any local non-indigenous cultural heritage values associated with the land. OFFICER'S RECOMMENDATION "That Council offer no objection to the upgrade of tenure from occupational licence to term lease (grazing purposes) over land described as Lot 418 on OL47, Lot 424 on OL49, Lot 328 on OL37 and Lot 262 on OL33, Parishes of Koorboora, Muldiva and Kulugna and that there are no known local non-indigenous cultural heritage values associated with the land." BACKGROUND The subject land is described as follows: 

Lot 418 on OL47, area of 10,400 hectares, situated between Almaden and Koorboora



Lot 424 on OL49, area of 21,800 hectares, situated to the south of Almaden, in the vicinity of Pinnacle Springs



Lot 328 on OL37, area of 2,600 hectares, immediately to the south of Almaden town, in the vicinity of Spring Valley



Lot 262 on OL33, area of 12,900 hectares, situated to the south of Almaden, in the vicinity of Ootann.

All four (4) lots are currently leased by the same family and are used for grazing purposes. Should the term leases be approved, it is proposed that the land continue to be used for the purpose of grazing.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN Environmental responsibility in the ongoing development of the Region, by improving and managing the natural and built environment Sustainable Development Improve the region’s urban form, character and natural environment through planning and development controls, design guidelines, traditional ownership considerations and sustainable development principles. CONSULTATION Internal NIL External NIL

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LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL POLICY IMPLICATIONS The subject land is zoned Rural under the Mareeba Shire Planning Scheme 2004. There is no objection to the continued use of the land for grazing purposes. There are no known non-indigenous cultural heritage values associated with the subject land. FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating NIL Is the expenditure noted above included in the 2013/2014 budget? NIL If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The Department of Natural Resources and Mines will be informed of Council's decision by letter. ATTACHMENTS 1.

Department of Natural Resources and Mines letter dated 28 October 2013.

Date Prepared:

29 October 2013

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ATTACHMENT 1

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CHIEF EXECUTIVE OFFICER ADMINISTRATION ITEM-8

BANK ACCOUNT SIGNATORIES TABLELANDS REGIONAL COUNCIL

FOR

CONTINUING

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

EXECUTIVE SUMMARY As a result of de-amalgamation the continuing Tablelands Regional Council (TRC) requires a new bank account to be set up. The account will remain with the existing TRC bank, the National Australia Bank, for the time being. Authorisation is therefore required from Council to amend existing account signatories. A Councillor will be required to replace Cr McGrath, the current TRC signatory, and the following staff added as at 1 December 2013 in readiness for 1 January 2014:  Carol Trost (Executive Manager Finance)  Janice Barkworth (Financial Accountant)  Victor Maccarone (Management Accountant) It is intended that Jennifer McCarthy, Elisa Tatti, Maria Pin, Anthony Archie and Cr Evan McGrath will be removed from the list of TRC bank signatories to all National Australia Bank accounts as at 31 December 2013. OFFICER'S RECOMMENDATION "That in preparation for the forthcoming de-amalgamation on 1 January 2014, Council authorise an amendment to bank signatories by adding the following officers to all existing TRC National Bank accounts as at 1 December 2013:    

Carol Trost (Executive Manager Finance) Janice Barkworth (Financial Accountant) Victor Maccarone (Management Accountant and one other Councillor (to replace Cr Evan McGrath)

AND FURTHER that from 31 December 2013, the following signatories be removed from all existing TRC National Australia Bank accounts: Page 83


TRC Tablelands Regional Council - Agenda

    

Thursday 07 November 2013

Jennifer McCarthy Elisa Tatti Maria Pin Anthony Archie Cr Evan McGrath."

BACKGROUND As above DE-AMALGAMATION ISSUES As above LINK TO CORPORATE PLAN 4.1.4 Ensure the administration of the region is governed through open and transparent decision making practices and coordinated management and reporting processes. CONSULTATION Internal Finance Department External National Australia Bank LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A

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IMPLEMENTATION/COMMUNICATION Nil

Date Prepared:

22 October 2013

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ITEM-9

DE-AMALGAMATION REPORT NO 11

Thursday 07 November 2013

PROJECT

MANAGER

PROGRESS

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brett de Chastel, De-Amalgamation Project Manager

DEPARTMENT:

Office of the Chief Executive Officer

EXECUTIVE SUMMARY Unexpected issues continue to crop up in the de-amalgamation process and this report highlights the significant issue of travel costs for employees who have been transferred from one office to another. This will potentially impact on the final de-amalgamation costs. Also, the Transfer Committee has a process in place to meet with all Working Teams to ensure that they remain on track with all of the detailed issues that must be addressed for a smooth changeover on 1 January. This report also sets out the proposed arrangements for the ongoing management of NDRRA claims that relate to existing events. The intention is that as far as possible, the existing arrangements will continue to apply (ie TRC will be the legal entity for all claims and claims will be managed by the same staff / contractors at Kowa Street). This will only apply for the remaining existing claims which will be finalised by October 2014. Any new claims will be managed by each individual Council after 1 January. OFFICER'S RECOMMENDATION "That Council note the update report from the De-Amalgamation Project Manager." BACKGROUND This report is designed to keep the Council informed in relation to the de-amalgamation process. This report will address six issues: 1. “Left field issues” We continue to encounter some “left field” issues which were not contemplated at the beginning of the process. The most significant of these issues currently is the question of staff entitlements for travel expenses under the EBA. This issue had not been identified by TRC, the proponents or QTC when the original assessment of potential de-amalgamation costs was undertaken. What is the issue? Under the TRC Enterprise Agreement, extra travel allowances are paid for a period of up to 6 months for staff who are transferred from one work location to another. The TRC Enterprise agreement applies to TRC and will also apply to the new MSC (pursuant to the De-amalgamation Regulation). This means that staff who are physically transferring from one work location to another pursuant to the de-amalgamation process may be entitled to additional payments for up to 6 months to allow for additional travel time and travel expenses.

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Under the section 14.7.4 of the TRC Enterprise Agreement, staff who are transferred are entitled to: $35 per working day; and  a mileage allowance for any additional distance travelled from home to the new workplace compared to home to the old workplace (note – the mileage allowance is calculated using the Australian Tax Office rates); and  travelling time for any additional distance travelled from the new workplace compared to home to the workplace. This additional travel entitlement is capped at 26 weeks. However, if the new workplace is closer to home than the old workplace, then no travel compensation is to be paid With staff transferring from Atherton to Mareeba and also a significant number from Mareeba to Atherton, potentially as a worst-case scenario, the additional de-amalgamation cost could be up to $538,000. 2. Transfer Committee Meeting with Working Teams .As Council would be aware, there are 10 different working teams focusing on the details of the de-amalgamation process. Most of these working teams are proceeding well. They are working through the details of how the changeover should be implemented in individual work areas. The main focus is on ensuring that the same services can be provided by both new Councils after 1 January. What this means in practice is that the Working Teams are focused on: defining what services are currently provided by TRC  identifying ICT systems needed to be able to provide that service after 1 January  identifying any skills shortfall in each of the new Councils given the staff split up  transfer of precedents, data sets and other information needed  identifying and agreeing on any materials or equipment at the micro level that needs to be split. On Tuesday 5th and Wednesday 6th November, the Transfer Committee is meeting with every Working Team to review progress, provide direction on any outstanding issues and to formalise any decisions that are required to be made by the Transfer Committee. This two day Transfer Committee meeting is a significant milestone in the de-amalgamation process.

3. ATGIS and GIS One of the previously unresolved issues was whether MSC would operate its own GIS services or whether that service would be provided by ATGIS under commercial contract arrangements. After significant back and forward negotiation, it became apparent that agreement on commercial terms for the provision of services from ATGIS to MSC could not be reached. The principle issue was around the term of any commercial contract but issues of price and general contract terms were also an issue. MSC is now establishing its own GIS mapping to operate on its ICT system. This entails obtaining data sets from ATGIS and establishing its own MapInfo licences. MSC has identified what data sets it requires and work to separate those data sets is now underway. The cost of separating those data sets and establishing a new MSC GIS system is a de-amalgamation cost. Page 87


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Work is also underway to split the GIS layers which were established as part of the new TRC planning scheme process. All of the mapping overlays for the new planning scheme covered the whole of the TRC area and those layers need to be split between TRC and MSC. TRC cannot complete its planning scheme without those layers being split.

4. Disaster Management One of the previous unknowns has been how the new Mareeba Shire would be able to establish Disaster Management operations for the upcoming cyclone season when there would not be a Council in place to establish a Local Disaster Management Group. What would happen if there was a natural disaster even before a Local Disaster Management Group could be established by the new MSC? The State government has recognised this problem and is in the process of passing legislation which will authorise the Acting CEO of MSC to establish the Local Management Group and to make all other necessary decisions to ensure that an disaster response process is in place for the new Council. Those interim arrangements be reviewed by the new Council after it is established.

enabling Disaster effective can then

For the TRC, the same disaster management plan and Local Disaster Management Group will continue in place. 5. Cumulative impact of change Council should not under-estimate the amount of change that the TRC organisation is going through. For any Council, undertaking an organisation re-structure is a significant issue. Shifting significant numbers of staff between buildings is always a significant issue. Building a new data centre and setting up new computer systems is also a significant issue. Of course, in the deamalgamation process, we are doing all of these things at once so it's not surprising that many of the management team are working long hours and feeling the pressure of the impending changeover. The message from the CEO to the management teams remains the same – provided we keep our eye on the end goal (two successful councils) we will get there. Not everything might be perfect come 1 January but with all the hard work that has been put in; we should be able to continue providing the services that our communities would expect. 6. NDRRA The CEO has recently met with the GM of Infrastructure and Maintenance Services to review future arrangements for completion of existing NDRRA obligations. It should be noted that the proposed new arrangements set out below any relate to existing NDRRA arrangements. It is anticipated that all existing NDRRA claims should be completed between 8 to 10 months after the de-amalgamation is implemented i.e. by October 2014. Any new events will be managed separately by the individual Councils. As such, it is necessary to determine a mechanism to successfully manage existing NDDRA claims. The QRA only wants to deal with one Council until those claims are finalised. There are approximately 8 months of work involving approximately $7M of works before existing claims are finalised. The proposed arrangements are as follows: TRC will remain as the legal entity for the purposes of the c urrent NDRRA claims  Any new claims will be dealt with as separate Councils

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 The same staff and contractors who currently manage the administration of existing NDRRA will continue to do so under the new arrangements at Kowa Street. Those NDRRA staff and contractors will continue to be managed by Trevor Adil on a day to day basis.  All formal decisions in relation to the claims (e.g. awarding contracts and tenders) will remain with TRC.  Any works on NDRRA contracts in the MSC area after 1 January will be referred to the new MSC for consideration but the final decision will be made by TRC as the legal entity.  These arrangements will continue for approximately 8 months after 1 January. The intention is to reduce risk by maintaining current management arrangements as much as possible. The same staff will be managing the day to day issues of NDRRA and the final oversight / decision making will be done by TRC as the contracting authority. Any NDRRA work in the MSC area will require the NDRRA staff to consult with MSC prior to referral to TRC for final decision. An outline of the proposed NDRRA process is set out below. It is anticipated that a similar process may occur with RMPC contract for 6 months but that has not been finalised as yet.

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TRC NDRRA Process

Submission lodged by TRC

QRA Approval

Is location in TRC or MSC

MSC to consider Tender Evaluation Report

QRA Initial Funding Grant to TRC

TRC Evaluates Tender Report & Awards Contract

Progress Reports to both Councils

Tenders with TRC as Principal

NDRRA Office Certifies Payments to Contractors to be made by TRC

TRC to pay Contractors

TRC to Claim Reimbursement from QRA through documentation prepared by NDRRA office

DE-AMALGMATION ISSUES This report specifically addresses the de-amalgamation project. All relevant issues associated with the de-amalgamation are contained in the Background section above.

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LINK TO CORPORATE PLAN A Well Managed Region  Outcome - Accountable Leadership - A local government that delivers strong leadership by advocating the needs of the community and setting clear directions through transparent practices and open engagement. Strategy - Transparent Practices - Ensure the administration of the region is governed through open and transparent decision making practices and coordinated management and reporting processes.  Outcome - Quality Management - Quality service to all customers by ensuring that the region's assets and the organisation's workforce and knowledge are appropriately managed. Strategy - Knowledge Management - Provide quality corporate knowledge management throughout the organisation to assist in the delivery of services and Council business. CONSULTATION Internal Nil External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Nil

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ATTACHMENTS 1.

Nil

Date Prepared:

28 November 2013

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CORPORATE AND COMMUNITY SERVICES CUSTOMER & COMMUNITY SERVICES ITEM-10

FINANCIAL AND IN KIND SUPPORT APPROVALS - 7 NOVEMBER 2013

PROGRAM

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Amanda Riches, Manager Customer and Community Services

DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY Council received 24 applications totalling $14,744 for financial and in-kind support requiring consideration. These have been assessed in accordance with the Financial and In-Kind Support Program policy.  Fifteen applications with a value of $3,728 have been processed through staff delegation;  Four applications with a value of $1,905 are recommended for not approval  Five applications with value of $9,111 are recommended for approval Road Closures: FIKS1463 Mutchilba Community Centre hosting New Year's Eve celebrations, December 2013 FIKS1478 Queensland Police hosting Remembrance Day, September 2013 OFFICER'S RECOMMENDATION "That Council: 1.

Approve: a. b. c. d. e.

Fiks1456 Lions Club of Tolga Fiks1464 Atherton Local Ambulance Committee Fiks1465 Mareeba and Memorial Bowls Club Inc Fiks1470 Kuranda Community Precinct Arts Group Fiks1479 Mareeba Tennis Club

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Cash Donation Cash Donation Cash Donation Cash Donation Cash Donation

$1,111 One off $2,000 One off $2,000 One off $2,000 One off $2,000 One off


TRC Tablelands Regional Council - Agenda

2.

Thursday 07 November 2013

Not Approve: a. b. c. d.

Fiks1459 Tom Donovan Fiks1460 Kate Donovan Fiks1457 Rebecca Wieland Fiks1474 Abundant Life

Youth Achievement $100 One off Youth Achievement $100 One off Youth Achievement $100 One off Remittance of Fees $1,605 One off

BACKGROUND CASH DONATION

$9,111

FIKS1456 LIONS CLUB OF TOLGA & DISTRICT Cash Donation – One off

$1,111

The Lions Club of Tolga and District are requesting assistance from Council for the installation of electrical fittings at the tennis building and BBQ shelter at the Tolga Sports Oval. The Lions Club have already purchased the fittings and only require the electrician's fees to be paid to install lights at the tennis building and BBQ shelter, including a pneumatic time switch. History – NIL FIKS1464 ATHERTON LOCAL AMBULANCE COMMITTEE Cash Donation – One off

$2,000

Atherton Local Ambulance Committee has applied for a $2,000 cash donation towards the purchase of two defibrillators. Total cost is approximately $9,000. The Committee plans to place these items in two locations where there are substantial members of the community gathering on a daily basis. With quick access to these items a life could be saved at a critical moment before an ambulance arrives. Members of the Committee fund raise towards the purchase of items required by the local ambulance along with donations from the community. History – Nil FIKS1465 MAREEBA AND MEMORIAL BOWLS CLUB INC Cash Donation - One off

$2,000

Mareeba and Memorial Bowls Club Inc are hosting the Australian Deaf Lawn Bowls Championships from 31 May to 7 June 2014. The Club anticipates 60 men and women to register for the event, all of whom will be travelling with family and will be generating income for businesses in and around Mareeba. The Bowls Club plans to use the funds towards the cost of transport between Cairns and Mareeba, the cost of trophies, catering and the hiring of an interpreter and first aid officer. History – Nil FIKS1470 KURANDA COMMUNITY PRECINCT ARTS GROUP Cash Donation - One off

$2,000

The Kuranda Media Association has applied to Council on behalf of the Kuranda Community Precinct Arts Group for a donation to help with the costs of preserving an historical wall at the Kuranda Community Precinct. The wall is made up of tiles that were created by children of the Old Kuranda School and forms part of the cultural history of the site. The works involved include Page 94


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building a roof over the existing artwork to protect and preserve the original artwork and to stabilize the wall of artwork for public safety. The work will be carried out by volunteer workforce and supervised by a builder. The Group are requesting cash assistance towards the building materials. History – Nil FIKS1479 MAREEBA TENNIS CLUB Cash Donation - One off

$2,000

The Mareeba Tennis Club is requesting assistance from Council to purchase seating for senior members and spectators to view matches. Currently the spectators’ only sheltered area does not have adequate seating that allows viewing over balcony handrails. The purchase of new stools with back rests will enable the senior spectators, and those with a disability, to be able to watch the tennis games in more comfortable and safe seating along with other spectators. The Club is putting in $500 and is requesting the remaining $2000 from Council. History – Nil NOT APPROVED

$1,905

Recommend not approve as these applications were received after the event date. Policy 9.2 (a) says application are not to be retrospective. FIKS1457 REBECCA WIELAND Youth Achievement – One off

$100

Rebecca had been selected to compete in the QLD State Secondary School Cross Country in Bundaberg on 21-22 July 2013 History – Nil FIKS1459 TOM DONOVAN Youth Achievement – One off

$100

Tom had been selected to compete in the QLD State Secondary School Cross Country in Bundaberg on 21-22 July 2013 History – Nil FIKS1460 KATE DONOVAN Youth Achievement – One off

$100

Kate had been selected to compete in the QLD State Secondary School Cross Country in Bundaberg on 21-22 July 2013 History – Nil Recommend not approve this application as this would set a precedent for suture sewerage connection applications. FIKS1474 ABUNDANT LIFE Remittance of Fees – One off

$1,605

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Abundant Life has requested that connection fees for an additional sewerage connection to a new external facility be waived by Council. History – $1,370 remittance of fees for a material change of use application STAFF APPROVED

$3,728

FIKS1408 MAREEBA STATE HIGH SCHOOL Youth Achievement – One off

$450

Mareeba State High School is sending an Under 14 Boys Futsal team of nine to the Australasian Champion of Champions on the Gold Coast 22-24 November 2013. Teams from all States will compete for the title of Australian Champion of Champions. They have competed in and won the first two rounds of the 2013 competition including the FNQ Schools titles held in Cairns and the NQ Champion of Champions held in Townsville. History – Nil FIKS1428 ISAAC TAHIR Youth Achievement – One off

$100

Isaac is participating in a development tour of NSW and SA with a Hockey Queensland Under 13/15 team. This team includes talent identified players selected from the recent Under 15 Men’s state championship competition. The development tour is an opportunity for athletes to further develop their skills in the training environment as well as during games against other teams. Previous athletes who have participated in these tours have gone on to represent Queensland. History – Cash $100 One off – Hockey July 2013 FIKS1423 MITCHELL GREENE Youth Achievement – One off

$100

Mitchell is competing with the U19 Peninsula Track and Field team at the Queensland School Sport in Brisbane 24-27 October 2013. He qualified for the 90 met hurdles, 100met sprint, long jump and triple jump. History – Nil FIKS1461 TOM DONOVAN Youth Achievement - One off

$100

Tom has been selected to compete in the QLD State Secondary School Athletics Championships in Brisbane on 23-27 October 2013 FIKS1462 KATE DONAVAN Youth Achievement - One off

$100

Kate has been selected to compete in the QLD State Secondary School Sport Championships Athletics in Brisbane on 23-27 October 2013 FIKS1463 MUTCHILBA COMMUNITY CENTRE In-Kind Assistance – One off

$330

Mutchilba Community Centre is hosting New Year Celebrations locally. The Centre has applied to Council for assistance with 80 chairs, 20 tables, and 6 rubbish bins delivered and collected by Page 96


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Council. They have also requested permission for a road closure with Council supplying the signage. History – Nil FIKS1467 MAREEBA CHILDCARE AND KINDERGARTEN INC. Remittance of Fees - One off

$499

The Mareeba Childcare and Kindergarten Inc. is a non for profit organisation that recently had a shed constructed on its grounds. The Childcare and Kindergarten is requesting its building application fee be refunded, receipt #450178 to the value of $499. History – Nil FIKS1468 GEORDIE KRUYSSEN Youth Achievement - One off

$100

Geordie has been selected to participate in the Queensland School Sport 19 years and under Cricket State Championships being held, 13 to 15 October in Bundaberg. Geordie attended a selection trial held in Cairns that was attended by other youth invited from Far North Queensland schools. History – Nil FIKS1469 YUNGABURRA STATE SCHOOL Remittance of Fees - One off

$388

The Yungaburra State School has contacted Council to request mulch from the Transfer Station. A box trailer which is self loaded is $12.00, a box trailer which is machine loaded is $15.50, they school is requesting 25 cubic meters. History – Nil FIKS1471 MALANDA STATE PRIMARY SCHOOL Remittance of fees - One off

$235

Malanda State Primary School is hosting its Year 7 Transition night on 11 December 2013 at the Patrick English Pavilion in Malanda. The event celebrates the academic, cultural and sporting achievements for Year 7 students and farewells them from Primary School. The school is requesting a remittance of fees for the period days, 9 to 11 December. History – Remittance of fees - one off $123 FIKS1472 LAUREN MADIN Youth Achievement - One off

$100

After qualifying through the school and region sporting events, Lauren has been selected to compete in the Secondary School Athletics State Championships being held at the QEII stadium in Brisbane from 24 to 27 October 2013. Lauren's events include 1500m and 400m races. History – Nil FIKS 1475 TROPICAL GREEN BUILDING NETWORK (EXNER INVESTMENTS PL) Remittance of fees - One off

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Tropical Green Building Network is requesting the remittance of Council hall hire fee for Halloran's Hill on 30 October. The Network is hosting a presentation on sustainable building and it is intended that the event be free to attend. History – Nil FIKS 1476 CANCER COUNCIL QUEENSLAND, MAREEBA BRANCH Remittance of fees - One off

$31

The Mareeba Branch of Cancer Council Queensland has requested its Street Stall licence fee be reimbursed. The street stall operates Tuesday, Wednesday, Thursday and Friday from 7.00am to 4.00pm. All proceeds raised go towards the Cancer Council's research and in helping locals in need when diagnosed with cancer. History – Nil FIKS1477 MILLAA MILLAA PLAYGROUP Remittance of fees - One off

$500

Millaa Millaa Playgroup hosts weekly playgroup sessions each Monday from 9.30am to 11.30am at the RSL Hall, Oak Street Millaa Millaa. The Playgroup provides the township and surrounding area a forum where children can develop their social and physical development, as well helping families create a sense of community and belonging. The Playgroup is requesting a remittance of hall hire fees for its weekly meetings. This approval covers the period to 30 June 2014. History – Nil FIKS1478 QUEENSLAND POLICE In Kind Assistance - One off

$622

Police Remembrance Day was held during September in honour of Constable Casey Blain. All community groups were invited to participate in the march and Council provided the staff and signage for the street closure. History – Nil

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SUMMARY OF APPLICATIONS Type of Assistance

Amount ($s)

Approve

9,111

Not Approve

1,905

Staff Approve

3,728

Total

14,744

2012/2013 Financial & In-Kind Support Budget

$350,000

Funds Committed as Ongoing Applications

177,577

Funds Approved to date 2012/2013 One off

67,660

Balance Available for Distribution 2012/2013 Recommended Approvals this round

104,763 9,111

Funds Available for Allocation if Recommendations are Approved

95,652

LINK TO CORPORATE PLAN A Vibrant and Healthy Community: A community that proudly supports a sense of place and identity within the region and contributes towards an enjoyable, active, healthy and safe living environment. A community that supports equity and inclusiveness enabling all people to participate in regional events, cultural activities and celebrations. CONSULTATION Internal Ian Church, Chief Executive Officer Amanda Riches, Manager Customers & Community Services Group. Shane Bisseker, Co-ordinator Parks & Gardens Tony Alston, Co-ordinator Stores Judy Burness, Coordinator Community Services LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS In accordance with the Financial and In-Kind Support Program Policy and Guidelines FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Page 99


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As per the Financial and In-Kind Support Program budget Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Notify Customer of outcome, schedule in-kind support operations and process cash payments where appropriate. Date Prepared:

29 October 2013

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ITEM-11

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PROPOSAL TO ENDORSE THE TOURISM KURANDA 2YEAR STRATEGIC PLAN 2013-2014 AND 2014-2015

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Amanda Riches, Manager Customer and Community Services

DEPARTMENT:

Corporate and Community Services

EXECUTIVE SUMMARY Tourism Kuranda is an advisory committee to Council that provides guidance and advice on the implementation of funds raised through the Tourism Kuranda benefited area levy. The Committee Terms of Reference requires the committee to prepare an annual budget and Strategic Plan for review and endorsement by Council. This is provided in Attachment 1. OFFICER'S RECOMMENDATION "That Council endorse the Tourism Kuranda 2-Year Strategic Plan, 2013/2014 and 2014/2015 and the budget contained therein." BACKGROUND In March 2011 the Tourism Kuranda (TK) Committee carried the motion that, in light of the industry down turn, the Benefited Area Levy should not be increased in the 2011/12 financial year. As the tourism industry continued to be impacted by economic influences outside its immediate control, this position was maintained in 2012/2013 financial year. The Committee considered requesting an increase to the levy for the 2013/2014 financial year, however, agreed to maintain its current level until the impact of the Council de-amalgamation is fully understood. The Committee is also focusing on other fund raising models within the term of the new strategic plan. DE-AMALGAMATION ISSUES NIL LINK TO CORPORATE PLAN A strong, competitive and diverse economy throughout the region by providing support and investment in both business development and local employment opportunities.

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CONSULTATION Internal General Manager Corporate and Community Services, Matthew Hyde Councillor Jenny Jensen External Tourism Kuranda Advisory Committee LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL POLICY IMPLICATIONS NIL FINANCIAL & RESOURCE IMPLICATIONS Capital NIL Operating The Strategic Plan has a net zero impact on Council's budget. Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure NIL IMPLEMENTATION/COMMUNICATION The committee will continue to operate to the 2-year Strategic Plan and manage to the agreed budget. ATTACHMENTS 1.

Tourism Kuranda 2-Year Strategic Plan 2013/2014 and 2014/2015 – DW# 2890520

Date Prepared:

30 November 2013

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CORPORATE ITEM-12

QUARTERLY REPORT JULY TO SEPTEMBER 2013 GENERAL MANAGER CORPORATE AND COMMUNITY SERVICES

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Matthew Hyde, General Manager Corporate and Community Services Corporate and Community Services

EXECUTIVE SUMMARY This report gives a brief summary of status, issues and future items to be addressed by the Corporate and Community Services Department of Council for the quarter ending 30 September 2013. OFFICER'S RECOMMENDATION "That Council adopt the Quarterly Report for July to September 2013 submitted by the General Manager, Corporate and Community Services." BACKGROUND CORPORATE & COMMUNITY SERVICES HIGHLIGHTS - July to September 2013 PLANT & FACILITIES Page A11 & A15

Increased utilisation of swimming pools and caravan parks.

CUSTOMER & COMMUNITY SERVICES Page A35

This first quarter of 2013/14 has seen the highest number of visitors to our information centres since amalgamation, with a total of 86,226 visitors.

INFORMATION MANAGEMENT Page A60

ATGIS - Rural Addressing has commenced in the northern area where it has been identified as being deficient - 307 properties of the 466 identified properties have been completed.

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CORPORATE SERVICES 1.2.2

Community partnerships

Kuranda Infrastructure Advisory Committee - construction of the Pods reached Practical Completion on Wednesday 2nd October 2013. The temporary construction fencing was removed and the walkway was opened to the public on 2 October 2013. The butterfly graphics have been installed to Pods 1 and 5. The remaining Pods will have the graphics installed during the next week. The installation of the graphics to the soffit of the Pods is done between 7am and 10am so that it does not impact on the pedestrian use of the walkway. TRC Parks and Gardens are progressing with the landscaping of the gardens.

4.1.4

Transparent practices

A system for analysing complaints has been developed to capture the lessons learned and operational problems identified. This will facilitate ownership of and communication about business improvement projects with the goal of fixing the cause of problems. 4.2.2

Customer relations (complaints management)



A total of 25 complaints were received for the quarter 1 July 2013 to 30 September 2013, compared to 31 complaints received in the Second quarter and 28 received in the First quarter of this year. The result of the third quarter, there were 14 were sustained, 8 not sustained, one was unable to be determined due to lack of evidence and 2 are still under investigation. Of the complaints that were not sustained, many of the concerns were due to the customer lacking key information about the situation, or not realising that the issue was not within Council's jurisdiction - these complaints were easily resolved following minor investigations. For example, two customers were not aware that Council is not able to repair driveways on personal property. Average turn-around time for complaints resolution this quarter is 13.92 days. There has been an increase in the average number of day due to two highly complex confidential complaints that took a considerable amount of time to resolve. The 13 complaints that were sustained were in relation to:



 

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Issue

Outcome

After Hours Information Complaint about the after hours service provider providing incorrect information about an impounded dog.

This was raised with the after hours provider that they had provided the incorrect information and checks performed to ensure they were providing the correct information

Lack of Response - due to lack of response by the administrator to a request which lead to higher fines.

Fines were reduced and an apology from the administrator was forwarded to the complaints as a response.

Complainant sworn at by road crew

Contractor was informed of the Code of Conduct in relation to the public and this was also reiterated to the rest of the crew.

Complaint regarding a council officer driving.

We were able to identify the drivers and they were warned about their driving activity

Breach of Confidentiality raised by Councillors. .

This went to the Ombudsman who found that from the evidence presented that a breach of confidentiality was confirmed and actions identified

Complaint about a dog noise nuisance.

Investigation showed that this was incorrect and the notice should not have been issued as the new LLO did not work with the owner as is required.

Complaint that an emergency Telstra line was severed by road crew.

This was due to the change in direction of the road leading to the lines going under the road and no signage in place. Emergency repairs were conducted and inspections of the rest of the road for further utilities that may not have had signage.

Complaint that due to an administrative issue two dogs were euthanised even though the owner was known to us.

Investigation showed this was correct and apology and compensation was given to the complainant

Complaint that work taking place on an easement next to the complaints house was causing large amounts of dust.

Investigation showed this was the case however by the time the supervisor had visited the site the works had concluded. The supervisor apologised for the inconvenience caused

Complaint that he had no response on his request to pick up recycled waste.

Investigation showed this was the case and a truck was sent to pickup his recycling and he was added to the route.

Complaint regarding repair works and the attitude of the work men.

It was found that the works were in order but the attitude of the work man was not and his customer service role was reiterated to him.

Complaint by an organic farmer who complained that the boundary of his property was sprayed by herbicides

It was found that this was the case and he was asked to mark his boundary confirming that spraying should not take place. This has been disseminated to the crew to watch out for the signage and not to spray the boundary

Complaint regarding incorrect road signage for road works and poor works completed.

Investigation showed this was the case and the crew were informed of the issues. Checks on further works and road signage showed that they had improved their performance

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Complaints results for third quarter 2013 Com plaint by Result Third Quarter 2013

1 2

Sust ained Not Sust ained 13

Unable t o Det ermine Open

9

Complaints by type third quarter 2013 Com plaints by Type Third Quarter 2013 1 2

Product / Service / Adminst rat ion

5

Driving 13

Council Sf af f Council Decision Ot her

4

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Complaint type Other 1

Product / Service / Administrative Error 13

Council Staff 5

Driving 4

Council Decision 2

Thursday 07 November 2013

Description A complaint that an unreasonable amount of time has elapsed between the request and a response. This includes complaints where requests have been made and no response provided after a reasonable amount of time. Repeated requests may not necessarily be complaints and should not be assessed as such, unless the customer is making a complaint about the necessity to repeat the request. A complaint that implies that Council has made an error. This includes mistakes, incorrect or wrong decisions made by officers, a dispute of an interpretation of policy or law, accidents, oversights and omissions. Does not include minor administrative and one-off errors which should be resolved at front-line. Repeated errors are analysed for systems failures. This is a complaint about a particular officer's character, style or behaviour. This covers many of the breaches of the code of conduct, such as demonstrating a lack of respect, racial or sexual discrimination, rudeness, yelling, swearing, threatening, lack of personal hygiene, being drunk on the job or an obvious lack of skill or knowledge that is greater than simply an error or mistake. This covers all of the driving complaints even though some of them may be later attributed to error (administrative error). It does not include rude gestures or road rage whilst driving, which would go down as personnel. This does not include driving Council vehicle for personal gain, which should be put under misuse of resources. People sometimes disagree with a decision of Council and this is the test to determine if the decision was legal. For this to be accepted in the complaints system, there must be an implied breach of some policy; law; code; or public good ethical principle. This category will often refer to a decision of the elected body of Council. More rarely, it may refer to a recommendation by an officer for Council to make a decision. If a decision is legal but customers still do not agree, the issue becomes a political / lobbying matter for Council to arbitrate.

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PLANT AND FACILITIES

Plant and Facilities Plant and Facilities Administration Facilities and Land Sport & Recreation Council Buildings Public Halls Aged Housing Swimming Pools Caravan Parks Aerodromes Council Toilets Fleet Depots Industrial Estate Libraries Total

13/14 Capital Budget Budget Acutal/Committed $ 7,400.00 $ 1,908,400.00 $ 1,659,930.00 $ 1,636,636.00 $ 295,000.00 $ 597,400.00 $ 189,300.00 $ 433,610.00 $ 197,000.00 $ 444,800.00 $ 5,679,221.00 $ 351,480.00 $ 136,000.00 $ 32,000.00 $13,568,177.00

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

911.00 53,775.00 88,213.00 344,524.00 125,233.00 578,267.00 65,082.00 42,000.00 19,298.00 188,960.00 196,585.00 117,180.00 40,909.00 27,225.00 1,888,162.00

% 12.31% 2.82% 5.31% 21.05% 42.45% 96.80% 34.38% 9.69% 9.80% 42.48% 3.46% 33.34% 30.08% 85.08% 13.92%

The table above represents the current capital budget with 13.92% of the allocated capital budget expended. The aim of the Plant and Facilities Group is to ensure the carry over's are minimised for the 2013/2014 Capital Budget, however there will always be a potion given that funds are dependant on capital grants. The majority of the low percentages can be attributed to the impact of de-amalgamation, in particular Fleet where no purchases have been programmed until the New Year.

Recreation The last quarter has seen the delivery of:  Get in the Game Funding seminars  Red Frogs Skate and BMX workshops  Indigenous Games in Kuranda

SPORT AND RECREATION OPERATIONAL PLAN Council should work with key government and non-government agencies to expand the level of youth programming incorporating sport and recreation activities provided across the Shire.

COMMENTS Red Frogs delivered a skate and BMX workshop for both Mareeba and Atherton on 23-24 September. Council Officers sat on and signed off on the strategic plan for the Indigenous Sport and Recreation Officer in Mareeba. The group consisted of representatives from Council, PCYC, QLD Govt, Mareeba High School and Traditional Owners. Skate Boarding Australia will also deliver clinics on 2 and 3 October in Mareeba and Atherton.

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SPORT AND RECREATION OPERATIONAL PLAN Prepare a Master Plan for the Tinaburra Peninsula

Support the Establishment of new clubs as requires

Work with user groups to review and implement the Master Plan for the Atherton Showgrounds

Council should actively encourage all clubs to develop strategic plans

Thursday 07 November 2013

COMMENTS A draft scoping document prepared by Strategic Leisure has been received by Council, and is in the process of being reviewed by Council Officers and Councillors. A steering committee has been formed and will be meeting with Strategic Leisure to outline the process further on 16 October 2013. Work has been undertaken with local skate boarders and skateboarding Australia, with a series of coaching clinics to be held in October to up skill coaches to a level 1 qualification. Council Officers met with members of the Royal Lifesaving Society to inspect possible sites on Lake Tinaroo for the construction and operation of a RLS club. The Showground Users Group Meeting was held on 21 July, the extension to the Gymnastics hall toilets is now ready to proceed. The Atherton Show Society is prepared to examine plans for the expansion of the gymnastics hall. Plans for the building are being completed by Adrian Gallo. Under the new leasing policy, clubs must be able to provide Council with a strategic plan before they are eligible for a lease.

Non Operational Plan Activities Indigenous Games

Comments Delivered in Kuranda with support from Ngoombi and Mareeba PCYC on 21 September 2013.

Soldier On Triathlon

Initial meeting has been held with the aim to hold a major triathlon meet in November 2014. A route has been established as well as suitable date for the competition. Council will work in conjunction with the Cairns Crocs to deliver this event Held in Cairns by Sport and Recreation QLD the session covered the Get in the Game program and was an opportunity for knowledge sharing amongst the regions 7 Jobs Plan Coordinators. Council Officers assisted the Cairns Mud Crabs Open Swimming Club with their application to hold an open water event on Lake Eacham on 13 October 2013.

Jobs Plan Coordinator Meeting

Cairns Mud Crabs

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Non Operational Plan Activities Tough Mudder

Open Space Seminar

Club Support Program Get In the Game Info

CLUSTER CLUBS Tablelands Rowing Club

Tablelands Netball Association

Tablelands Cycle Sports

Tablelands Hockey

Atherton Futsal

Thursday 07 November 2013

Comments Council is now in touch with the Australian Offices of Tough Mudder, Council Officers are working on ways to attract the event to the Tablelands, a meeting with the relevant officers is to be held on 11 October 2013. Attended the Open Space Seminar in Cairns with the Cairns Regional Council, Cassowary Coast Council, Sport and Recreation QLD. Seminar looked at ways to assist Councils with Open Space planning and to provide guidance.

Seminars were held in both Atherton and Mareeba regarding Get in the Game Funding. Council is working with multiple clubs in their grant applications.

Comments The Club has toured potential sites with Cr. Rod Marti and Council Officers, currently the club has provided Council with a list of possible locations, and each will be assessed by planning for suitability. A report will be presented to Council in November. Tablelands Netball Association will apply for funding through "Get Playing" to resurface the courts to use as an extra venue, taking pressure off the Atherton High School Hall. TCS is currently very focused on the delivery of infrastructure at the Atherton Forest MTB Park. The club is aware that Council is available for any support they may need. The club will be applying for funding through the Get Going program for a come and try day, Council is also working with the club for the up coming Croc Trophy. Working with Tablelands Hockey to create pathways for the elite Tablelands female players to attend US Colleges on an Athletic Scholarships. Atherton Futsal will be applying through the Get Going Program for a court divider at the Atherton State High School

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CLUSTER CLUBS TEPON

NQ Riding for the Disabled.

OP1

Thursday 07 November 2013

Comments Provided information to TEPON regarding there last acquittal, assisted them in registering for Get Started and they will be applying for a shade cloth under Get in the Game. NQ riding for the Disabled were assisted with the transition of executive after several members resigned suddenly. The club will also be applying through Get in the Game for a new mounting area for riders.

Rail Trail Development - Mareeba/Atherton Stage 1

Removal of the rail infrastructure commenced during this quarter. It is envisaged that the line will be removed prior to December 2013. The concept plan has also been completed during this period and the tender documents are being finalised in order to call quotes for the development of the trail to commence. On 17 October 2013, it was announced that the Minister Infrastructure and Regional Development that the projects submitted for RDAF Round 5 would not be funded (this included $175,805 for the rail trail development). Below are some artist impressions of the rail trail:

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OP2

Thursday 07 November 2013

Extension to the Mareeba Gymnastics Facility

$200,000 has been set aside as seed funding for the proposed extension. A QS report was handed down on 11 January 2013 detailing the cost of four possible options for the extension. The extension ranges from $285,000 to $530,000. The options considered take into account the space requirements which are needed for competition sanctioning and the allowance for more seating and space. An option has been decided on by the committee, and quotes have been called. Adrian Gallo conducted a site inspection on 29 August and is completing full architectural drawings that can be used for a QS report. OP24 Development of a Tablelands Walking & Cycling Strategy A submission was lodged with Tourist Industry Regional Development Fund funding to obtain an extra $90,000 for the project. The submission was not successful; Council has put forward another submission and are awaiting the results before proceeding with this project. Council was unsuccessful again in receiving funding from the TQUAL grants, and will try again for the TIRF grants earl next year.

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Facilities

Mareeba Swimming Pool The Mareeba Swimming Pool recorded an increased in utilisation of 11.2% for the July - Sept 2013 quarter in comparison with the previous quarter utilisation April - June 2013. The annual utilisation has increased by 54.2% as compared with July - Sept 2012. The increase in utilisation is as a result of a trial where Mareeba Swimming Pool winter closure period was reduced. The Mareeba Swimming Pool was closed for the month of June 2013 and dependent on weather the Mareeba Swimming Pool opened for short periods during July/August. Additionally, the Mareeba Swimming Pool under went a major refurbishment during the winter closure period in 2012 and as a result there were no records of utilisation for June/July/August 2012.

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Thursday 07 November 2013

Dimbulah Swimming Pool The Dimbulah Swimming Pool recorded at patronage of 108 for the month of September as a result of re-opening from it annual closure period. There are no comparison figures recorded to compare 2012 to 2013 as the Dimbulah Swimming Pool was closed for an extensive refurbishment. Atherton Swimming Pool When comparing the July - Sept 2013 quarter in comparison with the previous quarter utilisation April - June 2013 there was a 2.2% increase in utilisation of this facility. The annual utilisation has increased by 0.2% as compared with July - Sept 2012. Swimming Australia in conjunction with the Atherton Swimming Pool will commence a trial initiative to offer "Learn to Swim" for children aged seven (7) and under 'free' swimming club membership to the Atherton Swimming club. The Atherton Swimming pool is one of only two (2) clubs in Queensland to be selected as a trial club. Kuranda Aquatic Centre The Kuranda Aquatic Centre recorded a decrease in utilisation of 75.6% for July - Sept 2013 quarter in comparison with the previous quarter utilisation July - Sept 2013. The annual utilisation has decreased by 36.3% as compared with July - Sept 2012. The utilisation has decreased is attributed to the Kuranda Aquatic Centre delay in opening (1 September), after the winter period due to an electrical safe issue. The Kuranda Aquatic Centre's new lessees are Mr and Mrs Sydney Cotter. Mr and Mrs Cotter successfully lease the Mareeba Swimming Pool.

OP18 Continued construction of 4 new aged pensioner units in Kuranda The acquittals have been finalised and sent to the Department for the Round 2 of the Social Housing Project. Harriman Street Units - the project is complete and has been handed over to the Facilities Section. It is expected that tenants will be well allocated to the respective units by November 2013. Thoree Street - Whilst there have been a number of challenges with this project, it is still envisaged this project will be complete prior to 18 November 2013.

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OP67 Finalise Business Development Plan for all Council managed Caravan Parks 1.Caravan Park Figures Lakeside Motor Inn Financial Year Malanda Falls Caravan Park Financial Year 14000

F/Y 2012

8000

F/Y 2013

F/Y 2014

2000

6000 2000 0

Short Term

Permanents in house

Site

Site

Quarterly Comparison Malanda Falls Caravan Park

Quarterly Comparison Lakeside Motor Inn 7000

2500

6000

2000 Previous Quarter

1500

Current Quarter

1000 500 0

Useage over 3 months

Useage over 3 months

F/Y 2014

Permanents in house

Site

5000

Previous Quarter

4000 3000

Current Quarter

2000 1000 0

Quarterly Comparison

Quarterly Comparison

Quarterly Comparison Riverside Caravan Park

Quarterly Comparison Dimbulah Caravan Park 1200

500 450 400 350 300 250 200 150 100 50 0

Previous Quarter Current Quarter

Useage over 3 months

Useage over 3 months

F/Y 2013

Cabins

Permanents in house

Dongas

Motel

Powered Sites

F/Y 2014

F/Y 2012

Dongas

F/Y 2013

4200 3900 3600 3300 3000 2700 2400 2100 1800 1500 1200 900 600 300 0

Un-powered site

No. of people each site

Dimbulah Caravan Park Financial Year

F/Y 2012

Un-powered site

No. of people each site

Mareeba Riverside Caravan Park Financial Year 18000 16000 14000 12000 10000 8000 6000 4000 2000 0

Powered Sites

Motel

Powered Sites

Un-powered site

0

Site

F/Y 2014

4000

Permanents in house

F/Y 2013

4000

F/Y 2011

10000

Motel

F/Y 2012

6000

12000

Powered Sites

F/Y 2011

Un-powered site

8000

No. of people each site

No. of people each site

10000

1000

600 Current Quarter

400 200 0

Quarterly Comparison

Performance Rating

Previous Quarter

800

Quarterly Comparison

Variance Report Overall, Lakeside and Malanda Falls Caravan Park utilisation for July - Sept 2013 has increased by 8.4% as compared with July - Sept 2012

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Malanda Falls Caravan Park When comparing April - June 2013 and July - September 2013 figures there was an increase of 77.4% in utilisation of this facility. The annual utilisation showed an increase of 4.5% as compared with July - September 2012. Table - Revenue as end of Quarter 1 Malanda Falls Caravan Park - Revenue July - September 2013 Caravan Park Short term Accommodation Caravan Park Long term Accommodation

YTD YTD Actual Budget (126,453) (110,640) (35,495) (13,857)

Lakeside Caravan Park When comparing April - June 2013 and July - September 2013 figures there was an increase of 56.5% in utilisation of this facility. The annual utilisation showed an increase of 14.1% as compared with July - September 2012. The Lakeside Motor Inn and Caravan Park in the first quarter of the 2013/14 financial year have turned away over 1804 RV's/caravanner's due to insufficient locations within the caravan park boundaries. The increase in annual/quarterly utilisation can be attributed to weather conditions but when consulting with the on-site managers they have reported that a significant number are 'return' visitors, word of mouth and an 'app' called Wikicamps Australia. Wikicamps Australia is a database of camp sites, caravan parks, back packer hostels, day stops, points of interest, information centres and dump points. Users (Grey Nomad's) of the Wikicamps Australia app are able to leave their experiences/findings of their visit on the app. The Lakeside Motor Inn and Caravan Park managers advised that due to an increase in favourable comments on the Wikicamps Australia app, that this is a contributing factor to the increase in utilisation. Table - Revenue as end of Quarter 1 Lakeside Motor Inn and Caravan Park Revenue July - September 2013 Caravan Park Short term Accommodation Caravan Park Long term Accommodation Lakeside Motel (Motel

YTD Actual (95,860) (32,375) (6,309)

YTD Budget (55,895) (35,566) (24,105)

Dimbulah Caravan Park When comparing April - June 2013 and July - September 2013 figures there was an increase of 36.7% in utilisation of this facility. The annual utilisation showed a decrease of 11.3% as compared with July - September 2012. The Dimbulah Caravan Park increase is due to the commencement of the annual mango season.

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Mareeba Riverside Caravan Park When comparing April - June 2013 and July - September 2013 figures there was an increase of 95.2% in utilisation of this facility. The annual utilisation comparison figures are unavailable. Meeting held in September 2013 with current lessee and prospective managers to discuss the Council resolution regarding the sub-leasing of the Mareeba Riverside Caravan Park. Prospective managers have a copy of the draft lease with their legal representatives and are waiting for their advice. OP68 Development of Asbestos Management Plan The asbestos building inspection list has been compiled in conjunction with the Workplace Health and Safety Section. Twelve (12) buildings across TRC were identified for asbestos inspection. As a result of capital funding not being available for this round of asbestos inspections; the cost for the asbestos inspections will be utilised from the operational budget from the identified building. OP69 Continued development of the Kuranda Community Precinct - sale of land, development of new facilities Kuranda Community Precinct Committee is progressing well, meetings are held on a monthly basis. The Committee are currently focusing on developing a Master Plan to talk through with prospective new Mareeba Shire Councillors. Given the de-amalgamation it is foreseen that the development of this precinct will continue under the direction of the new Mareeba Shire Council from 1 January 2014.

Aerodromes For July/September quarter the following has been progressed by the Aerodrome Reporting Officer: 1.

LEGISLATIVE REQUIREMENTS

a.

Inspections:

b.

Emergency Plan

Nil

i.

Incidents (aviation/other):

Nil reported.

ii.

Emergency Exercise:

Nil.

c.

Safety (SMS):

No incidents reported

d.

Security:

No issues reported

2.

MAINTENANCE ISSUES (incl capital, routine & non-routine works):

a.

Inspections conducted: i.

Mareeba aerodrome (tri-weekly) - Security Light to be replaced - repairs arranged - Apron floodlight closest to old refuelling bowser in need of replacement

ii.

Atherton aerodrome (bi-weekly) - stones on Taxiway 1 - sweeping attended to

iii. Mt Garnet aerodrome (monthly) - no issues Page 129


TRC Tablelands Regional Council - Agenda

Thursday 07 November 2013

iv. Herberton aerodrome (monthly) - no issues v.

Chillagoe aerodrome (monthly) - addressed issue of farmer using airstrip for access to property

vi. Dimbulah aerodrome (monthly) - no issues vii. Almaden airstrip (monthly) - has been re-graded b.

Runway closures:

Nil

3.

BUDGET ISSUES (comment on variances over 10%):

a.

Nil.

4.

LEASE ISSUES:

a.

Mareeba Airport i.

Lease site I - MAF have contacted Council and advised that they wish to proceed with the lease. The building of an office block and training centre on the site have been approved by Council;

ii.

Lease site P - lease documentation prepared and signed off by lessee.

iii. Lease site R - There are three (3) interested parties looking at leasing the site subject to rate of $5.00/m² ($4,950pa incl. GST) as approved by Council at the ordinary meeting on 04 April 2013.; iv. Lease site S - lease documentation prepared and provided to successful applicant for execution. This site has no power available at this stage. Purchase Order PWK19145 has been raised for Ergon to provide a pillar box point of supply for this site. Scheduling for the works has been brought forward to December 2013. b.

Atherton aerodrome i.

Lease site T (previously AA) - Council approved leasing this site on 18 July 2013 to the Atherton Aero Club as a community lease arrangement. Trustee lease being prepared for execution;

ii.

Lease site R - agreement has been executed. Lease is with Lilly, Grosse and Long waiting for registration of lease and plan together. Arrangements still to be put in place by TRC to construct the hanger site pad and provide point of supply for power and water.

iii. Lease site S - currently on hold - Atherton Tableland Air Services potential lessee. AERODROME USAGE (YMBA - Mareeba, YCGO - Chillagoe) (No landing fees charged for other aerodromes and no recording procedure in place due to locality and minimal movements)

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Aircraft Movements (Landings) 2011 - 2014 YMBA = Mareeba / YCGO = Chillagoe 450 400 350 300 250

2011/12

200

2012/13

150

2013/14

100 50

JUL

AUG

DEC

JAN

FEB

MAR

YMBA

MAY

YCGO

YMBA

APR

YCGO

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YMBA

NOV

YCGO

YMBA

OCT

YCGO

YMBA

SEP

YCGO

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

0

JUN

Income from AvData 2011 - 2014 YMBA = Mareeba YCGO = Chillagoe 3500 3000 2500 2011/12

2000

2012/13

1500

2013/14

1000 500

JUL

AUG

SEP

OCT

NOV

DEC

JAN

FEB

MAR

APR

MAY

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

YCGO

YMBA

0

JUN

OP25 Connect 240v mains power to Chillagoe Airport Ergon have completed the installation of power poles and cables on 30 August 2013. Final invoice from Ergon is yet to be received. Mareeba Electrical Service are still to supply a quote, which will be forwarded to Council on 8 October 2013. A two-week lead time is required by the electrician should the quote be accepted. On acceptance of the quote, Queensland Airport Lighting consultants will be advised of the date to be on site for the connection of the lighting to the power. OP26 Develop final design and commence construction works for the Mareeba Aerodrome Upgrade based on the Mareeba Aerodrome Master Plan. Work includes revised designs, obtaining expressions of interest and seeking tenders No further action as a result of the De-amalgamation.

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OP27 Mareeba Aerodrome Operational Plan Council Officers will commence revising the development of the aerodrome and in particular reprioritise the works to be undertaken in accordance with funding availability and opportunity. OP66 Finalise Business Development Plan for all Council managed aerodromes The Business Development Plan for the Council managed aerodromes in its current form will be handed over to respective Officers of the new TRC and MSC as part of the working groups currently under way.

Land & Lease OP40 Completion of Backlog of LMP required for reserve land use The following Land Management Plans and other land matters have progressed in the past months of July/September 2013: Land Management Plans Borzi Park - Mareeba LMP Dimbulah Horse and Pony Club Dimbulah Caravan Park & Pool Mt Garnet Pool & Information Centre Rocky Creek Reserve LMP Atherton Show Grounds LMP

Dimbulah Soccer/Tennis Geraghty Park & English Park Proposed Sport and Rec. Reserve Mascot LMP

Picnic Crossing Reserve LMP Yungaburra Memorial Park

Final approval granted by DNRM. Arranging survey plan to finalise road closure part of Chewko Road Returned from DNRM for amendment Returned from DNRM for amendment Draft completed and ready for checking Returned from DNRM for further amendment Revised as per submission received from Show Society. Forwarded to Show Society and DNRM for further review. DNRM have reviewed. Show Society advise that they would prefer no further action until after de-amalgamation. Returned from DNRM for amendment Returned from DNRM for amendment DNRM have responded allowing a Trustee Lease to be entered into, determined that the lease will not diminish the purpose of the reserve, draft lease forwarded to Mascot for consideration. Survey plan completed and to be registered. Amended by external consultant and forwarded to DNRM for further review Preparing to be released for Community Consultation

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Maude Kehoe Park Kuranda Aquatic Centre Millaa Millaa RSL Memorial Hall Mareeba Centenary Park Rocky Creek Pound Reserve Bicentennial Lakes Park Mt Molloy Fire Brigade Reserve Marshall Park Millaa Millaa Golf Course Loader Park

Other Developments Malanda Tennis Club and Scouts reserve Atherton Aerodrome Chillagoe Aerodrome Malanda Dairy Centre Industrial Estates Mareeba Industrial Estate

Mareeba Industrial Estate

Aerodromes Atherton Aerodrome Site R

Thursday 07 November 2013

LMP approved by DNRM, report to Council to be prepared DNRM have advised that approval granted and leases can now be lodged under general authority Amending LMP Amending LMP to allow for lease to be drafted Mareeba Heritage Centre Draft LMP completed Initial research completed, intended upgrade of existing LMP LMP drafted and sent to DNRM for review Draft received and reviewing LMP required on adjacent land, possible lease to Golf Club, investigation continuing LMP approved by DNRM. Revocation of reserve has been completed, road opening progressing.

LMP required to accommodate Pony Club expansion of trails Required for leasing purposes, new survey plan completed and sent to DNRM for registration Required for leasing purposes, interest in second block for lease Sublease from TRC to Malanda Dairy Centre Lessees being finalised Comprehensive drainage report due end of May, has been received. Design Dept negotiating with Consultants over final version of the plan. Marketing Strategy - Billboard at Townsville has been installed, local Billboard secured and arranging installation. Media releases have been drafted, and pamphlets have been designed, awaiting further development to finalise.

Drafted Trustee Lease, executed and awaiting finalisation of survey plan before registration

OP65 Develop a uniform policy for leasing of Council controlled land using data from matrix Community and Recreation Lease Policy

Adopted at Council meeting 5 September 2013

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The following leases have been worked on in the months of July/September 2013: Mt Molloy Grazing Licence National Broadband - Southern Tablelands National Broadband - Northern Tablelands Mareeba Industrial Estate Part Area Sites J, D, & L Atherton Aerodrome Mareeba Aerodrome Leases

Licence executed and matter finalised Lease signed for Tinaroo Water Reserve

Yungaburra Lioness Club

LMP approved registered with Titles Registrar, all leases can now be registered without further approval from DNRM Lease Drafted, handed over to Sport and Recreation Coordinator to arrange execution.

Ravenshoe RAISE

Lease signed for Kuranda Water storage site Licence agreement Steggles spraying - report to Council commenced Drafted lease documents Cox - Lease and Survey plan registered

The following survey plans have been worked on in the quarter. Harriman St Kuranda Carrington Road Atherton Mareeba Aerodrome Lease H Drainage Easements Millstream Lease S Mareeba Aerodrome Chillagoe Industrial Estate

Registration complete Road widening to accommodate original road arranging registration with QPWS Registration completed. SP 254831 and SP241950 - arranged signing by property owners, Apels to finalise Survey plan received and available for registration Survey plan registered. Freehold Title registered to TRC

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Fleet OP60 Ensure there is a full understanding of the plant required within Council and that fit for purpose criteria is addressed and whole of life taken into consideration OP72 Contribution towards improvement of the Fleet System (Plant & facilities Section) Fleet Capital Acquisitions The month of July saw the last of the 2012/13 replacement vehicles delivered, all fit outs are now complete and vehicles have been deployed to the necessary custodians. On the whole this years deliveries and fit outs went very smoothly. August and September have been more quiet than usual as a result of the de-amalgamation decision. All capital purchasing is on hold until early in the New Year giving the Fleet team the opportunity to iron out any Dealer issues with regards to TRC's specifications and requirements. Feedback from Workshops was also mostly favourable however a few issues were raised at a workshop level, specifically electrical wiring standards, tray quality, surplus tonneau covers and the quantity of Mitsubishi’s purchased by Council. A report investigating and clarifying all issues was tabled at Councils ordinary meeting on 01 August 2013. The Fleet Management section hope that with the clarification of all issues raised all parties have a clearer understanding of the vehicle replacement process and the legalities surrounding tenders thus alleviating any future uncertainty. Council workshops have been part of the consultation process with regards to the preparation of all vehicle specifications. In view of the wiring issues raised and in a bid to leave nothing open for misinterpretation at a dealership level, schematic drawings of wiring requirements will be further reviewed and will be submit with the tender specifications. Below is a summary of funds carried over from the 2012/13 Capital Replacement Budget to the 2013/14 Capital replacement Budget and the total expenditure to date: Plant and Fleet

Jul-13

Aug-13

Sep-13

2012/13 Budget Carried Over

$175,000.00

$131.12

$131.12

Total Budget Expenditure 2013/14

$174,868.88

$0.00

$0.00

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Thursday 07 November 2013

Capital Budget 2013/2014

$180,000.00 $160,000.00 $140,000.00

Dollars

$120,000.00 $100,000.00 2012/13 Budget Carried Over

$80,000.00

Total Budget Expenditure 2013/14

$60,000.00 $40,000.00 $20,000.00 $0.00 Jul-13

Aug-13

Sep-13

Months

Sales The final sales Tender T-TRC2013-49 consisting of 19 cars and commercial vehicles was advertised with the viewing date held on Thursday 05 September 2013. The Tender closed on Wednesday 18 September 2013. The evaluations are complete with Fleet recommending that 17 of a possible 19 vehicles be sold via the tender process. 2 vehicles submitted, prices fell below that of the Auction house Reserves, a report detailing Fleet recommendations will be tabled at 03 October Council meeting. Once approved by Council letters will be sent to both successful and unsuccessful parties and vehicle collections can begin. The 2 remaining vehicles will be sent to Auction to be sold in the coming month. Below is a summary of the potential revenue as a result of the tender process;

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Thursday 07 November 2013

Plant and Fleet Budget The overall plant and fleet revenue has currently fallen short by 22% for the quarter June to September and is expected to decrease, as Payroll is currently inputting Septembers dissection sheets from the out door workforce. The fleet section has investigated the shortfall of revenue and it has been found to be a failure to book on timesheets or incorrect asset numbers utilised. The journals created for the plant and machinery totalled $32K. The fleet section will continue monitor the units and create journals based on actual utilisation hours. The deficit for the past three months is as follows:  July 11%;  August 9%; and  September 17%. The year to date revenue and expenditure is tabled below:

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Thursday 07 November 2013

System Implementation The Fleet section has completed all service schedules and works orders in Tech One works and assets. The final configurations between finance costing regarding fuelling and booking of plant and machinery hours has been finalised with Tech One. The Fleet Section is waiting on BI testing, training and final implementation. Pro-active versus re-active The pro-active vs. re-active maintenance is represented in the table and graph below:

Small Plant Small plant purchase for the month of July, August and September 2013. There have been 30 requests for small plant replacements that have been deemed no longer viable to repair. The units are broken down into the three zones below:   

19 for the Central zone; 10 for the Northern zone; and 1 (One) for the Southern zone

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Thursday 07 November 2013

External Allocations Hire The graph below indicates the external contractor's expenditure for the months of July, August and September 2013. The Quarterly figures have been broken down into the three months and the three zones Northern, Central and Southern:

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Thursday 07 November 2013

The three zones Northern, Central and Southern can be broken down further into two categories, Plant and Truck for the three zones for the three months July, August and September 2013 as tabled below:

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CUSTOMER & COMMUNITY Arts and Culture Museums and Galleries 

Our grant application to the FRRR CATCH programme for the Ravenshoe Visitor Centre Heritage Photographic Gallery was successful, bringing a further $20k to this project. We are waiting on quotations from local builders to carry out the work early in the New Year. The total cost of the project, c$75k, is now fully funded through a combination of Council, grant, donations and fundraising activities.



Herberton Mining Museum - Qld Museum's Development Officer Jo Wills spent two days with volunteers at the museum assessing their current exhibits and fresh opportunities. More than 1100 people visited the museum in this quarter, while 20 genealogy enquiries were researched and responded to during this three month period.



Tablelands Heritage Network (THeN) - the network met in Malanda on 1 October and included a tour of the new Visitor Centre. The focus of this workshop was history, museums and the new school curriculum, and a Skype link enabled excellent presentations from the Queensland Museum education officers based at Cobb and Co Museum in Toowoomba. A priority for the group is to collaborate on a Tablelands museums prospectus for schools.



Herberton Courthouse - permission to convert the courthouse to a museum has been requested from the Qld Police Service and we have been advised that this process could take some time. Awaiting further response on what will be required.



Crane Week 23-29 September - activities included dinner and talk by ecologist John Grant on Sarus Cranes, Photography Competition, and Sunset and Sarus at Bromfield Swamp.



Nature Photography Masterclass - a RADF grant was obtained to run this two day workshop with renowned nature photographer Juergen Freund, in the lead up to Crane Week. The workshop was sold out on the first day it was publicised! Many of the participants went on to submit entries in the Crane Week Photography Competition.

Members of THeN talk to Qld Museum education staff in Toowoomba

Nature Photography Masterclass with Juergen Freund

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TABLELAND REGIONAL GALLERY A six monthly advance Exhibition Program has been developed for Council’s art galleries advertising the schedule of upcoming events. This is available in both printed and electronic formats. The William T. Cooper exhibition (September) has broken all previous attendance and sales records for the past five years. The Regional Gallery is the first gallery in Queensland to have hosted one of William Cooper’s exhibitions, and this provided a fantastic opportunity for the local Tablelands community to access a fabulous collection. Sir David Attenborough describes him as "one of the world's best nature painters". The Regional Gallery will close for one week from 28 October to 3 November 2013 to enable the floor to be repolished.

Regional Arts Development Fund (RADF) Programme The Tablelands Cultural Catalyst Project The Tablelands Cultural Catalyst Project was funded as a strategic initiative of TRC's Regional Arts Development Fund for 2012-2013. The objectives of the project are to:   

Document and review council and/or community facilities; Develop databases and directories of cultural groups, public sites of significance, collections and events; Identify potential cultural development partners (ie community, business and government sector organisations and departments) with some common goals and community interests to progress council’s cultural plan.

The final report has been received and updated database documents are due for delivery on 22 October 2013.

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Arts and Cultural Plan To be eligible to receive RADF funding, Council is required to have an Arts and Cultural Plan in place. The existing plan was adopted by the former Council on an interim basis pending the addition of more cultural aspects. Input into the plan has now been finalised and The Arts & Cultural Plan is scheduled for review by Council on 24 October 2013. Regional Arts Development Fund (RADF) Programme Council's annual bid to Arts Queensland was successful, with $40,000 received from Arts Queensland. Council's input to the 2013-14 program is $26,667, with a surplus from 2012-13 of $1,881, making a total of $68,548 available. Of this, $65,000 is being made available for grants in 2013-14. The closing date for RADF Grant Round 11 is 1 November 2013. Expressions of interest received for this round (12) indicate that grant requests will exceed the available budget. Round 12 is scheduled to close on 2 May 2014 for all current TRC residents. As the new Mareeba Shire will not be in a position to offer its own grant funding for the period Jan-June 2014 the TRC will administer the program on behalf of the region.

LIBRARIES OP16

Introduce new electronic and audio services through the libraries

Overview Since the amalgamation of the library service in 2008, Tablelands Libraries has operated a floating collection, where books are located in libraries according to customer demand and do not have a ‘home’ library per se. This approach has enabled the service to support the members borrowing books from any library in the region and returning to another in a cost effective manner. To allow the collection to be divided as the service deamalgamates, all books will be allocated a home library and the collection will cease to float early in October. Service to customers will not be impacted; however there will be an increase in the cost to courier books between locations. This cost will be minimised. The new LibAnywhere App was released this quarter allowing library members to browse the online catalogue easily from and iPhone or Android device. This app supports all of the functionality of the full online catalogue but is designed to operate on this small interface. For users of the audio book facility, books can now be downloaded directly to the mobile device for playing. The Tablelands implementation is being showcased as a leading example of this service and has been adopted as a training example for other libraries.

Bolinda eBook usage: Jul – Sep

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The number of members accessing the eBook facility is continuing to grow and has received positive feedback from the community.

July

Aug

Sep

Total E-Book Loans

112

124

105

Total E-Book Users

41

293

310

Total E-Book Collection

881

969

969

Summary Library Statistics: Jul – Sep The reduction in library use during September is a reflection of the school holidays, when we generally see a slight fall in the number of visitors. The electronic catalogue continues to be an important interface for library members and this has been enhanced this quarter with the introduction of the new Library App. July

Aug

Sep

Income

$4,802

$4,758

$3,909

Library visits

19,666

19,365

17,112

Library issues

30,347

28,979

27,196

4,246

3,649

3,560

(34%) 1,426

(30%) 1,078

(34%) 1,200

3,750

3,873

3,595

(55%) 2,064

(50%) 1,951

(53%) 1,899

52

89

91

Library & web renewals Web renewals only Library & web reservations Web reservations only Local & Family History Enquiries

Library Loans: Jul - Sep

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TRC Tablelands Regional Council - Agenda

Branches

Opening hrs/mth

Thursday 07 November 2013

July

Aug

Sep

Atherton

172

11065

10,677

10,086

Chillagoe

21

330

260

266

Dimbulah

24

573

631

475

Herberton

66

1523

1,561

1,536

Kuranda

100

2540

2,359

2,034

Malanda

146

3262

2,958

2,850

Mareeba

138

6345

6,051

6,001

Millaa Millaa

48

722

774

561

Mt Garnet

24

106

103

127

Ravenshoe

120

2850

2,537

2,503

Yungaburra

60

1031

1,068

757

30,347

28,979

27,196

Total Loans

Library Activities and attendance: July - Sep July

Aug

Sep

Storytime sessions

43

43

36

Storytime participants - parents & children

557

756

488

Displays

46

54

55

School holiday events

3

NA

NA

School holiday participants

56

NA

NA

Book club events

12

8

7

Book club participants

98

60

50

Other events

8

12

7

Event participants

72

810

44

Volunteers

21

30

25

Volunteer hours

164

218.6

151.25

Homebound borrowers

56

67

53

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Comparative Statistics: Jul - Sep 2013

Branches

Hours Open per Mth

Total Loans

Total Visits

Avg Loans per Visit

Avg Avg Visits No. per Hour Members

Atherton

172

31,828

14,303

2.2

27.7

Avg Visits per Member

Avg Loans per Member

Avg Loans per Hour

5,603

2.55

5.68

61.68

Chillagoe

21

856

801

1.1

12.6

123

6.51

6.96

13.59

Dimbulah

24

1,679

662

2.5

9.2

318

2.08

5.27

23.32

Herberton

66

4,620

3,928

1.2

19.8

625

6.28

7.39

23.33

Kuranda

100

6,933

6,364

1.1

21.2

1,508

4.22

4.60

23.11

Malanda

146

9,070

6,699

1.4

15.3

1,689

3.97

5.37

20.71

Mareeba

138

18,397

13,913

1.3

33.6

4,502

3.09

4.09

44.44

Millaa Millaa

48

2,057

1,226

1.7

8.5

244

5.02

8.43

14.28

Mt Garnet

24

336

64

5.3

0.9

74

0.86

4.52

4.67

Ravenshoe

120

7,890

5,033

1.6

14.0

1,001

5.03

7.88

21.92

0.8

19.3

572

6.07

5.00

15.87

Yungaburra

60

2,856

3,472

Total

919

86,522

56,465

16,357

Tourism/Visitor Information Centres Visitor Numbers This first quarter of 2013/14 has seen the highest number of visitors to our information centres since amalgamation, with a total of 86,226 visitors in the three months. The increase in numbers to the new Malanda Falls Visitor Centre in September has no doubt contributed to this:

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Visitor Information Centres (VICs) New VIC App - Tourism and Events Qld have just announced the development of a new Smartphone App to promote accredited VICs. The Info Centre Finder App will be launched in early 2014, and all accredited VICs will be contributing content. Atherton VIC continues to provide brochure distribution to all VICs in the region, as well as other services - 76 tourist packs and 6 relocation packs posted during this quarter. Atherton VIC is also an agent for QPWS campsite bookings and this has proved extremely popular now that there are no onsite campsite bookings available in Qld. Malanda Visitor Centre - the opening of the new centre on the 6th September was an exciting milestone for the Malanda community and the volunteers. Since opening more than 3500 people have inspected the new facility and feedback has been excellent. The Community Open Day on Saturday 14th September included a live broadcast by Radio 4AM. Events for Crane Week were held at the Visitor Centre, including kids' activities and competitions.

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for the next volunteer conference, to be held in Cairns. Meanwhile stories are being collected and training undertaken with local film maker Peter McCabe to further develop the potential of the touch screens for archiving and presenting local stories. Mareeba Heritage Centre - Nearly 150 people attended the opening of the Carrier's Arms, part of the new street façade in the museum. 5 schools with a total of 350 school children visited the museum during this three month period, and 7 tour groups Cycle Queensland - VIC staff and volunteers ran a temporary VIC booth at both the Millaa Millaa and Yungaburra campgrounds during the Cycle Queensland event in September. The booth was able to take bookings for tours and accommodation, as well as provide endless information and advice to cyclists. VIC staff also worked with TTT to provide tours to showcase the Tablelands during the rest day, and many cyclists promised to return to explore our region at a more leisurely pace. The Yungaburra community and the VIC volunteers went out of their way to make the cyclists welcome. All up it was a great team effort and good promotion for our region. RV travellers - our annual RV Count in July undertaken at the non commercial camping grounds across the region showed a 21 % increase in the number of RVs from last year, from 408 in 2012 to 494 in 2013. Unseasonal wet weather on the southern tablelands for two weeks prior may have contributed to RVs moving further north in 2013.

Rocky Creek Expenditure Survey - Our survey undertaken at Rocky Creek, based on receipts provided by the RV travellers at that site, showed that in the 7 week period from 7 August to 30 September, expenditure totalled $55,054, and we assume that this is an underestimate. Expenditure was not just on fuel and food, but included tourist attractions, cafĂŠs and a wide range of businesses. This survey will be undertaken again in 2014, commencing in July. However it does show the contribution by RV travellers to the local community, as well as the donations they make towards the upkeep of the Rocky Creek War Memorial. Visitor Survey - the annual visitor survey was undertaken by all accredited VICs in the TRC region during August. This year the Queensland Information Centres Association survey was used, and the results have been provided to QICA.

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More than 75% of respondents said they would extend their stay as a result of visiting a VIC in our region, with nearly half (48%) of all respondents who would stay at least an additional night, or longer. This is such a key economic benefit of VICs that is often taken for granted.

Tourism Awards Both Kuranda VIC and Mareeba Heritage Centre Volunteers are finalists in the TNQ Tourism Awards and have received their on site visits. Winners will be announced at the end of November. Volunteers Our volunteers are continuing to provide a valuable service across all centres in the region. The total contribution has yet again increased in this first quarter of the year, as volunteers take on more projects and put in more hours both at the information centres and museums. In financial terms their contribution is valued $271,150 for July-September 2013: Volunteer hours and value across TRC VICs and museums July to September 2013/14:

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Images of Crane Week 2013

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Community Services Trends Youth - Information from the Mareeba Police suggests that the youth crime rate (overall) has decreased this quarter and they have stated that they believe this is due to the increase in the number of activities available for young people to be involved in. Housing – The number of overcrowded homes has reduced since the implementation of the Street to Home program, however additional support is required to help maintain tenancies TCASS - Referrals requesting assistance for parents of young people (aged 12-17 years) has increased. Being co-located with Mareeba Youth at Risk Program has meant we are able to provide complementary and more holistic services to these families. Housing Support Service (HSS) During this quarter Street to home housed 35 families, a total of 72 people, with 93% being indigenous. Of the clients housed 57% have been housed through local real estates or private rentals. Inclusive of all family members 461 people have been housed since the start of the Street to Home program. Homestay Support Service During this period Housing Support Services supported 45 clients, consisting of 21 new support periods being opened and 19 support periods being closed. Brokerage to sustain tenancies for the period totalled $1,820. Tablelands Counselling and Support Services (TCASS) Other than our regular one-on-one work with families (which is our core business) we have run two groups during this quarter:  Mainly music – music based program assisting to build relationships between parents and children and build listening / attentive skills in children in preparation for school. This program has been co-facilitated with the Mareeba Child & Family Centre (Mulungu) and volunteer workers from mainly music. Numbers have averaged 8.7 adults and 11.2 children each week.  Indigenous Girls Group – this group, held at Mareeba State School, continued their focus this term on building the importance of relationships in building connection / belonging (personal, familial, cultural, and societal). Children who are having difficulty managing their behaviour are referred to the group by the Guidance Officer at the school. The same seven girls from last quarter continue to attend. Wellbeing Tablelands Project - Healthy Communities Initiatives Wellbeing Tablelands for Healthy Community initiatives is funded externally through the Department of Health and is funded until June 2014. In terms of the impact of the de-amalgamation on the Healthy Communities implementation plan, the Department of Health has noted that their aim is for funding to continue in its entirety and will include the service provision and implementation of programs to the new Mareeba Shire Council

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until the expiry of funding in June 2014. To date we have been moving forward implementing programs as planned into all communities on the Tablelands. The Wellbeing Tablelands for Healthy Communities program is delivering National Health Programs based on life style modification, physical activity and healthy eating across the Tablelands. The National programs include Beat It, Lift for Life and Heart Foundation Walking. Wellbeing Tablelands is also delivering local programs including Living Strong, Lighten Up, Eat Smart 4 Life, Zumba, Water Aerobics, FOODcents and 3 community gardens. Community interest and support for the program continued to grow during the report period as more and more initiatives commenced. Sixteen Wellbeing Tableland contracts for National and Local initiatives are currently held by community organisations within the Tableland region with full participation in most programs. The Wellbeing Tablelands Health and Wellbeing Directory has been developed electronically and in hard copy with dispersal throughout the Tablelands via service providers, organisation and TRC service centres Wellbeing Tablelands assisted with Mona Mona Centenary Celebrations providing education on healthy eating, exercise and the positive effect on your body in terms of stopping type 2 Diabetes. The 5th Camp Wellbeing was conducted from 1 - 4 October 2013 at Barrabadeen Lake Tinaroo with the camp participation and engagement rate at capacity. The camp has seen over 125 at risk and disengaged families engage in the camp and the life skills programs associated with the camp. The camp has been recognised as a successfully model by LGAQ and a case study is being conducted by LGAQ for publication. The Department of Health (previously the Department of Health and Aging) has recognised Wellbeing Tablelands for Healthy Communities as a successful model which outlines a framework of ‘best practices’ guidelines for engagement and project implementation within the Tablelands Regional Council and have commission James Cook University to complete a White Paper on our processes. The White Paper will draw on the reporting data through thematic analysis and also through additional discussions via workshops. The concept of the White Paper will essentially focus on the successes and challenges of the Wellbeing Tablelands project. Reported in context of: 1.

The project aims/objectives and funding body requirements/expectations,

2.

The magnitude and scope of the project- geographical challenges and cultural considerations,

3.

Project staff – recruitment/training, communication, planning and partnerships,

4.

Key elements of project – project awareness/profile, consultation, building capacity and leading to sustainable elements,

5.

Lesson learnt, transferability and recommendations

partnerships,

Youth Programs Programs delivered this quarter include: 

Youth Engagement Project - Pulse Café at PCYC continues to operate each Tuesday and Wednesday night. This project is strongly supported by Mareeba PCYC, Tablelands Counselling and Support Service (TCASS), Housing Support Services, Mareeba High School and Mareeba Community Health, staff from which attend regularly.

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Visitor Flow The majority of people enter the TRC website from the home page ‘/’, with My Council, Facilities and Council tenders being the next pages accessed. The fact that 6% of visitors are accessing the search page after landing on the site is a cause for concern, implying that the site navigation is not intuitive. Both the New Mareeba Shire and the continuing TRC will have new websites available before the end of the year.

Request Processing The new Customer Request Management system went live on 19 August 2013. The objective of this system is to provide improved visibility of the service requests that Council receives such that better decisions can be made and proactive actions taken to ensure service standards are achieved. This phase delivers the base platform and includes target service standards that can be used to monitor Council’s performance. Further work is required by each new Council to refine these service standards such that customer expectations can be managed.

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Figure 1

At this time of year Animal Management requests represent the majority of requests. Figure 2 provides a breakdown of these requests by sub category.

Figure 2

For the majority of service categories our initial service targets were based on benchmarks provided by other Councils. This quarter 76% of service requests have been resolved within our initial targets. Further work will be performed on service standards in the New Year, as we will by this time have developed six months’ worth of performance data for analysis. Page 159


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Our rate of completion each month has remained steady this quarter with 70% of requests being completed during the month that they were raised. Our Service Performance Ratio (SPR), is the ratio of requests opened to requests closed during a reporting period. If this ratio is consistently greater than 1, Council is building a backlog of requests and service levels will be falling. While monthly variations of this measure should not be of concern to Council the trend should be monitored closely over time. If it is consistently higher than 1, we must make a concerted effort to close open requests with the ultimate goal of reaching 1. If, on the other hand, we are consistently less than 1 we are potentially over servicing this area of Council and resource allocation should be reviewed. As we move to the new CRM system during August data is not available for this month, however the rations for September and October are: 1.22 and 1.04 respectively. Despite the additional workload introduced by the deamalgamation process the overall service impact on customers has been managed during this period

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Grants

Applications lodged Grants in progress Grants completed Not proceeding Total (excluding not proceeding)

Count 6 36 7 6 55

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Sum of Funding Amount $576,297.34 $14,126,223.65 $6,756,880.91 $1,704,669.00 $21,459,401.90


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A3 PAGE - DW 2889946

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Cemeteries A spike in the Cemetery Revenue is a result of the completion of the Mausoleum Walls. July 2013 - September 2013 20 18 16 14 12 10

No and value of burials per month

8 6 4 2 0 57134 Jul

23156 Aug

32680 Sep

Signage We are continuing to progress the cemetery signage project. The objective of this project is to ensure that sections and rows are clearly marked within TRC cemeteries and to ensure that cemetery terms and conditions of use are available to the community. Upcoming Issues We are continuing to progress capacity issues around the region, with a focus on the following key areas:     

Land for Kuranda cemetery; Land for Mareeba cemetery; New beam for Mareeba cemetery; New beam for Atherton cemetery; and New beam for Malanda cemetery.

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FINANCE OP15 Continue to support organizations such as Advance Cairns, Tablelands Futures Corporation, Tourism Kuranda and local Chambers of Commerce We are continuing to work in partnership with Tropical Tablelands Tourism, Tourism Kuranda and Tablelands Futures Corp with both Councillor and Officer attendance at board and committee meetings. Budget allocations have been provided for Tablelands Futures Corporation, Tourism Kuranda and the local Chambers of Commerce. The following remittances have been provided for the period 1 July 2013 to 30 September 2013: Payee Mareeba Chamber of Commerce FNQROC

Amount Paid $40,000 $44,000

Date Funding Source Paid 23/08/13 Mareeba Benefitted Area 13/08/13 General Fund

Description Contribution for 2013/14 Advance Cairns 2013/14

OP48 Ensure long-term asset management planning and financial planning is updated to support financial sustainability The Long Term Financial Plan (LTFP) has been prepared based on estimates provided by managers. This data has been relied upon as a starting point for capital renewals over the next ten years. This plan is coordinated by the financial accounting section and updated on an annual basis and represents a ten year view of Council's finances. Asset Management Plans are coordinated by the asset management section and provide renewal data to the financial asset management team which is then represented in the LTFP. The data within these plans is critical to the identification of infrastructure requirements and funding capacity of council. Formal adoption of the 2013/14 - 2022/23 Plan occurred at the Budget Meeting on 4 July 2013. OP49 Continue to review and document internal processes to establish an improved level of control, transparency and efficiencies The management accounting team prepare monthly management reports which assist in more informed business decisions and provide a more forward looking approach to the finances of TRC and improved transparency of financial data. Internal processes such as those in the Rates & Revenue area are currently being documented and documentation in other areas is under review. OP50 Review full cost pricing models to ensure equitable allocation of costs across departments Through allocating corporate overhead costs between business units it is intended that more accurate and reliable reporting of financials will be achieved. This project has been placed on hold due to de-amalgamation and is not likely to be re-visited until early to mid 2014.

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INFORMATION MANAGEMENT Information and Communications Technology Atherton Data Centre Build The Atherton Data Centre build is progressing well with the handover occurring in mid-October. A number of minor defects were listed for rectification by the relevant subcontractors. These include such items as:   

Final paint and patch Fire sealing of room penetrations Enclose data paths in ‘hat section’.

These defects will be rectified over the following month. The room is now in an operational state, ready for the installation of the relevant ICT infrastructure. Atherton Data Centre Infrastructure ICT has sourced the necessary infrastructure to house and deliver Council’s information systems. This equipment parallels the equipment originally purchased for the Mareeba data centre and consists of:   

Storage Network Compute.

We have taken delivery of the equipment and have started the process of installation, in preparation to the arrival of external consultants to complete the work. We currently anticipate that this process will begin on Tue 5th November and take in the order of one month to complete. Atherton Office Upgrades In parallel with the data centre build we have been performing a number of upgrades/ enhancements to the power and data infrastructure at the Mabel Street office. UPS A building integrated UPS (uninterruptible power supply) has been installed. The work includes the fitting of the relevant power sub boards and final circuits. The unit is rated at 30KVA and will provide ample emergency supply during an interruption to mains power, to cover the start-up time of the generator. Power Circuits During the building works it became apparent that the broader power infrastructure at Mabel Street was substandard, to a point of being dangerous. This was reinforced when a data cabling contractor came in contact with exposed low voltage supply. The electrical Page 170


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contractor performing the broader data centre work has been tasked to rectify the situation. Data Cabling All ‘horizontal data cabling’, has been replaced, with the path run directly to the new data centre. This avoids any need to consolidate the existing cabling, which is of questionable quality, from the current server room. At a later stage all devices will be cut-over to the new cabling infrastructure. WAN Links ICT have engaged Telstra to begin the process of reengineering the relevant WAN (Wide Area Network) links at the Rankin and Mabel Street offices to cater for de-amalgamation.  

A new 10Mbps link has been provisioned at Mabel Street. This link connects to the existing TRC WAN and will provide the primary Internet link for the TRC post de-amalgamation. An account has been created for the new MSC. The relevant services have been requested: o 10Mbps WAN link o 10Mbps Internet gateway o 200GB data allowance o A custom apn (access point name) has been provisioned to allow for the connection of Next G (mobile) clients.

Telephony Telstra Services New services have been requested to support the de-amalgamated Councils: 



Two new 500 number DDI (Direct Dial In) ranges have been provisioned for each organisation. These will replace the existing 1000 number 40434xxx range in use, as this range is not transportable to the Atherton region. Unfortunately this will require a complete re-program of the PBX at each site, and the issue of new extensions to all staff. A 1300 free call number has been provisioned for the MSC. This number currently re-directs to the TRC call centre.

PBX ICT has engaged our PBX support provider (BTAS) to perform the required system split. A broad plan has been formalised however, as yet there are no timings for the work to be performed. 51 Mabel Street fit out ICT has been heavily involved in the proposed office fit out at the old Centrelink building. We have sourced pricing and engaged the relevant contractors to perform: 

Installation of new sub board and final circuits to provide mains power. The mains feed will be run from the 45 Mabel Street office. Page 171


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Installation of 20KVA UPS and relevant circuits to each workstation. Replacement of existing data cabling route back to existing data rack. Data links between the two offices to cater for data and telephony.

Information Systems split ICT has been working closely with BI to perform the necessary work to ‘split’ Councils core information systems to support de-amalgamation. We have provisioned the relevant back end application servers and assisted in the data separation tasks being led by BI.

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Business Integration Group De-amalgamation Projects Over the past three months the BI group have been aggressively implementing the rollout of systems and applications for the new MSC and TRC council. Based on the initial investigations on skills, business processes and system requirements the following projects have been developed and implemented. 1.

Technology One – Finance One

The required environments have been created for MSC to support the commencement of user acceptance testing and production verification. The handover to the finance working group for testing begins on the 29 October. Based on finance requirements these environments contain a copy of the TRC configuration minus some transactional data. TRC finance transactional data and configuration remains unchanged, however the testing and training requirements for the endof-year processing need to be completed by the finance working group. Overall project status: On schedule and budget 2.

Technology One – Property and Rating

A significant amount of effort was required to separate the data for both councils. The initial “smoke” testing has been completed on the MSC system to ensure basic requirements and data integrity have been met. The handover to the working groups commences on the 28 October. For auditing purposes TRC will retain a full copy of P&R prior the de-amalgamation. Overall project status: On schedule and budget. 3.

Technology One – ECM (Dataworks - upgrade)

To support the installation of Dataworks for MSC an upgrade was requested by Technology One. This would ensure the successful migration of electronic records and the continuing support from Technology One and MSC ICT group. The upgrade of Dataworks to ECM and associated environments for MSC was completed on the 21 October. Some minor issues have been encountered and resolved. The expected date for the commencement MSC user acceptance testing is the 15 November. It has been agreed via the working groups that MSC and TRC record systems will contain identical information. The sentencing of electronic documents will be the responsibility of the future councils. Overall project status: On schedule and budget 4.

Supporting systems

Numerous supporting systems are also in the process of being installed and integrated into MSC systems. These include: 1) 2) 3) 4) 5) 6)

SharePoint and associated sites (direct copy of TRC) Image publishing for impounded animals Tombstone (cemetery software) T support systems like Request Tracker (support desk ticketing system), Bugzilla (defect tracking system) and Nagios (monitoring systems) File systems Uploading policy documents to the website Page 173


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Other auxiliary systems – Booking system etc.

As required by the working groups the MSC and TRC environments will be refreshed from TRC production environments. Any modifications to the configuration and/or data will need to be communicated to the BI team in advance to ensure previous modifications are retained after the refresh.

Other Projects Due to de-amalgamation a majority of projects related to productivity and efficiency gains have been placed on hold. However the following two projects have been delivered as they indirectly support and simplify the de-amalgamation of business processes and systems. 1)

RMPC road management system with Confirm

There were the initial teething problems with the system configuration, change management issues and staff training. IMS business has now successfully completed two claims and the third to be finalised shortly. 2)

Custom Request Management (CRM) Module for P&R

CRM has been successfully delivered and is actively used by all business units. This has indirectly simplified the separation of customer requests from Dataworks and removed the future complexity of managing active customer requests during the de-amalgamation handover.

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Atherton Tablelands Geographic Information Services Group Information and Communication Technology OP37 – Provide enhanced GIS mapping capabilities to main business systems

OP37 – Provide enhanced GIS mapping capabilities to main business systems  Historic hardcopy sewerage as-cons now all digitised for Atherton and linked to GIS mapping system at ATGIS. Data is in place and ready for use.  Rollout of MapInfo V11.5 completed. Training has been modified and implemented to supported the rollout.  Preparations are continuing for GIS continuity of service post-Deamalgamation, MapInfo Interface is to be split into TRC GIS and MSC GIS.

Internal Highlights Rural Road Addressing Rollout  Rural Addressing has commenced in the Northern Area where Rural addressing has been identified as being deficient.  307 properties of the 466 identified properties have been completed  Northern Area will be completed by December 2013. Data collection and rectification  Created new A and B Classified Benefitted area dataset for Atherton/Tolga area  GPS mapped new water infrastructure for Louise St, Atherton and Perkins St, Herberton  Updated kerbside waste collection and water, sewerage and road infrastructure GIS datasets GIS System Interface and Data Enhancements  Introduced 18 enhancements and updates to GIS System Interface, including:  Added new A/B benefitted areas data for Atherton Area  Added new Mareeba Shire Boundary  Atherton HCB Data added to network and ready for use

Other Internal Activities For Corporate & Community Services Department  Completed 22 projects:  Customer and Community Services: 2  Finance: 5  Plant and Facilities: 10  Other Internal: 5  Continued delivery of Rural Road Addressing services  Completed the field test of LiDAR sensors for road pavement defect detection and reporting . Data evaluation and processing still in progress.  Implemented 18 improvements to TRC GIS interface  Updated Native Title data.

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For Planning & Development Department  Completed 41 projects:  Corporate Planning Performance and Risk: 20  Disaster Management: 8  Urban & Regional Planning: 13  Organised purchase and configuration of a PDA/GPS device for Fire Management  Updated photos in the Gates and Grids dataset  Identified in the MapInfo Interface all the Water/Sewerage pump stations with permanent Power Generators. For Infrastructure and Maintenance Department  Completed 57 projects:  Maintenance Services: 21  Project Delivery: 3  Water, Wastewater & Waste Ops: 33  Major efforts in remediating and mapping historic and new infrastructure data, including publishing water supply in Mareeba Industrial Park  Statistical analysis and summary of water point feature types by former Local Government Area  In conjunction with Disaster Management provided information to the public at the FNQ Rotary field day in Mareeba.

External activities Business Development/Marketing  In negotiations with new Douglas Shire to provide GIS services similar to that provided to Carpentaria Shire  A November meeting is planned with Etheridge Shire to talk about providing GIS services  Participated in the Malanda Field Day event Commercial Services  Invoiced $71,000 for external works this quarter.  Commenced delivery of an NDRRA defect mapping website as a Solution As A Service for Cassowary Coast Regional Council as part of a 3 year contract we have negotiated with them.  Undertook 59 small external projects. Grant or State Funded  Nil Community Service  Nil

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Record Management Group Right to Information & Information Privacy To date six Right to Information Applications have been received since April 2013, which has brought the calendar year total to 12. Supervisor Records Management has provided both Senior Records Officers comprehensive RTI training to enable this program to be managed more effectively.

Dataworks Upgrade & Staff Training The Dataworks upgrade has been completed, with minor problems still being resolved. However there has been little interruption to staff. This was what is considered a minor upgrade, however there were some key changes that had impact on the end users: Dataworks is now called ECM - Enterprise Content Management. There are significant changes to the way we "classed" our documents (security levels). Minor changes have been made to the system, which provides staff with more functionality and ease of use in many areas. Short Information Sessions have been delivered to staff to highlight and demonstrate these changes. These sessions have proven extremely valuable as the group discussion environment has prompted a lot of productive discussion surrounding process and continual improvement. Training has been provided to all new staff as required - with one-on-one sessions. There have been a number of new staff employed over the past few months, and existing staff role changes have taken place so a full induction training program will be delivered in November for those affected. De-amalgamation - Records Work commenced earlier in the year to start to identify records that will be held in the continuing Tablelands Regional Council and those that will be transferred to the new Mareeba Shire Council. This has proven to be an enormous job - it is being done in stages, and has involved all members of the Records team in various capacities. Stage 1 - Mareeba Archives - completed The Mareeba archives house not only the former MSC records, but also a significant amount of TRC and TRC/MSC records which required to be sorted, assessed, catalogued and labelled. From this over 400 boxes of records have been identified to be transferred to the TRC. This project took two team members approximately 270 man-hours to achieve. Stage 2 - Legal Documents - 80% complete TRC holds a number of legal documents in various locations, and it had been decided in 2012 to merge all these legal documents into one central location and into one centralised database. This project was well under way when de-amalgamation was voted in. It then became a priority to ensure that all our legal documents were centralised early in 2013 so when the time came the separation of not only the database but the physical files would be as simple as possible. To Page 177


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date approximately 250 man-hours has been spent on this project, and has engaged three team members. Stage 3 - Atherton Archives - 80% complete It is important that we carry out the same work in the Atherton archives as was in Mareeba to ensure that all records that are held by either organisation have been identified, catalogued and labelled accurately. This is to ensure that no physical records are overlooked - ie ones pertaining to the new MSC are identified. There is no room at present in the Atherton archives to accommodate the records that are to be transferred from the Mareeba archives. The Atherton archives are now being assessed to identify what are short term documents (which are kept locally) and what are long term documents (can be housed off site), and then subsequently marked so that they are clearly distinguishable. This has already taken the better part of 300 man hours to complete and has involved three team members. Stage 4 - Assessment of Archive Storage - commenced Storage for the continuing TRC has now proven to be an issue that requires resolution as soon as possible. An assessment and report is currently being compiled to show what we have in terms of volume of records, what we need locally, what can go off site, and then what will be required for future ongoing archive requirements. Retention & Disposal Records carried out a Disposal run in Mareeba and Atherton archives to remove approximately 7 ton of records that had met their legislated minimum retention period. This has created a small amount of space, however more is required.

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HUMAN RESOURCES Workforce Statistics At 30 September 2013, Council employed 642 employees, which equates with 550.38 full time equivalent (FTE) positions, as follows: Employee Type Full-time employees Part-time employees Casual employees Employees on long term leave Total Change from last quarter (30 June 2013)

Number FTE 507 507 70 43.38 47 0 18 0 642 550.38 -1 +.52

There is minimal change to staff numbers.

OP74 Develop effective HR policies and practices to meet workforce needs A draft Drug and Alcohol Policy has been developed through Council's Safety Committee and will be put forward for consultation to the Enterprise Bargaining Consultative Committee. The Policy intention is to conduct Drug and Alcohol testing on an incident basis, where there is a suspicion that an employee may be impaired by drugs or alcohol or following a major incident. The Policy is expected to be endorsed and implemented in January 2014, with an education program to be conducted for all staff on the implications of the new policy.

OP76 Deploy strategies for effecting long term cultural change within TRC to improve productivity, efficient work practices and teamwork The September quarter has seen the HR team to continue to apply a significant amount of their time to dealing with issues arising from de-amalgamation. As part of the Transition Action Plan (TAP) the team worked through the process of filling the new TRC structure. Work included determining staff who would be direct translated to the new structure, calling for EOI's (Expression of Interests) for positions within the new structure, assisting with determination of appointed staff and correspondence to staff appointed to the new structure. The team also produced the MSC Transfer List to the Transfer Manager at the end of September which detailed staff who were not appointed to the new TRC structure and would transfer the new Mareeba Shire Council on 1 January 2014.

OP75 Identify current and future workforce skills needs, and develop and implement learning and development strategies to meet the TRC’s workforce needs Employees were provided with 2588 hours of training and professional development during the quarter. A major focus of this training was aimed at mandatory training for the outside workforce and Microsoft Office programs. Page 180


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Outdoor employees received training in load restraint, breathing apparatus, confined spaces and WHS inductions. Many outdoor employees also attended Traffic Control Refresher Training to maintain their Traffic Control Accreditation. Employees from both the indoor and outdoor workforce attended first aid and CPR training. Software training aimed at increasing productivity through the use of products such as the Microsoft Office suite, Adobe, Dataworks and GIS programs was also undertaken by employees. Training was also conducted for staff on Council's new Customer Request Management System (CRM). Professional development in specialised areas such as technology systems, Quality Assurance, Stormwater, procurement, job evaluation methodologies, GIS and library technologies was provided through attendance by relevant staff members at workshops and seminars.

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OP77 Develop a safety culture to ensure safe workplaces and practices The chart below indicates the pattern of workplace health and safety incidents reported to date by month:

The chart below indicates the quarterly data of incident types:

First quarter trends were:   

A fairly steady trend in number of workplace incident reports submitted (31 compared with 36 for the previous quarter). Lost Time Injuries (LTI) totalled 2 for the quarter. Both of these were of short duration and both workers are back at work on normal duties. Working Days Lost totalled 19 for the quarter. This compares with 69 Work Days Lost last quarter so a big improvement has been made year to date. Page 182


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  

Thursday 07 November 2013

Cuts and lacerations coupled with sprains and strains are the biggest contributors to the injury statistics. Incidents involving TRC vehicles for the quarter were slightly down at 6 when compared with last year's quarterly average which was 9.5. There was 1 incident which was notifiable to WH&S Queensland when a contract cable puller received an electric shock from a cable which had been chewed through by rats.

1st Quarter Statistical Data Lost Time Injuries Working Days Lost Cost of Workers Comp Claims

1st Quarter = 2 1st Quarter = 19 1st Quarter = $809

1st Quarter 12/13 = 11 1st Quarter 12/13 = 125 1st Quarter 12/13 = $32,942

Local Government Workcare Claims this quarter 3 claims were submitted, of these:  

2 were for Lost Time Injuries; 1 was for work related stress.

4 previous claims were finalised and 1 claim is pending with LGW. Local Government Workcare Claims from previous quarter 10 claims were submitted, of these:  

6 were for lost time injuries; 4 were for medical expenses only.

4 claims were finalised. Inductions during the quarter 22 WHS inductions were performed for the quarter.

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INFRASTRUCTURE AND MAINTENANCE SERVICES CONSTRUCTION & MAINTENANCE ITEM-13

NDRRA 2011 CONTRACT T-TRC2013-26 WINDY HOLLOW ROAD EMBANKMENT STABILISATION

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has entered into a contract with GEO Construct Pty Ltd to undertake 2011 NDRRA works on an embankment at Windy Hollow Road, Kuranda. The contractor is seeking transfer of the contract to another entity following a restructuring of the business. The transfer is supported subject to relevant documents being provided to Council in the name of the new entity. OFFICER'S RECOMMENDATION "That Council approve the transfer of Contract T-TRC2013-26 from GEO Construct Pty Ltd to GEO Stabilise Pty Ltd subject to the following documents being provided: -

Securities in the name of the new entity; Traffic Management Plan in the name of the new entity; WHS Plan in the name of the new entity; Environmental Management Plan in the name of the new entity; Works insurance referring to the new entity and Council."

BACKGROUND Council has awarded Tender T-TRC2013-26 Windy Hollow Embankment Stabilisation to GEO Construct Pty Ltd. The Contractor has recently written to Council with the following advice:

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We advise that the GEO Group and its associated entities including GEO Construct have recently undertaken a strategic review for their business operations and structuring. As a result of this review and to facilitate forward planning of our businesses, GEO Construct will cease providing these services and we will be providing these services via GEO Stabilise Pty Ltd moving forward. We assure that there will be no change to our actual provision and standard of services and this change is merely necessary for us to internally complete our restructure. If you are happy with the above then we would propose that the contract between GEO Construct and you be brought to an end and a new contract on the same terms with GEO Stabilise Pty Ltd CAN 166 054 842 be entered into. Please forward written confirmation and the fresh contract. The proposed transfer of the contract is considered acceptable on the condition that the following documents are re-submitted by GEO Stabilise Pty Ltd, noting that the contractor is GEO Stabilise Pty Ltd: -

Securities in the name of the new entity; Traffic Management Plan in the name of the new entity; WHS Plan in the name of the new entity; Environmental Management Plan in the name of the new entity; Works insurance referring to the new entity and Council.

It is proposed that Council support the contract transfer on the above basis. The risks facing Council concerning the proposed transfer are the same as exist with the existing company. DE-AMALGAMATION ISSUES As the works are programmed to be completed by 31 December 2013 there are no de-amalgamation issues. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers.

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External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2011 NDRRA Program. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Nil. ATTACHMENTS Nil. Date Prepared:

28 October 2013

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ITEM-14

Thursday 07 November 2013

TENDER EVALUATION TENDER T-TRC2013-60 SUPPLY & DELIVERY OF FULL SERVICE ASPHALT SURFACING WORKS 2013-14

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Christopher Lea, Project Manager

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Tenders for the supply and delivery of full service asphalt surfacing works on Council controlled roads for the 2013-14 Asphalt Surfacing Programme closed 9 October 2013. The programme of work is scheduled to delivered as a combined contract for both the continuing Tablelands Regional Council and soon to be reconstituted Mareeba Shire Council. This report recommends Council award the tender to the lowest price conforming tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2013-60 Supply and Delivery of Full Service Asphalt Surfacing Works to Pioneer North Queensland Pty Ltd for the tendered amount of $1,056,797.00 (Inclusive of GST)." BACKGROUND The full service asphalt “Request for Tender” was advertised in the Cairns Post, Saturday 14 September 2013, closing on Wednesday 9 October 2013, at 11:00AM. At the close of tenders three (3) tender submissions were received. TENDERED PRICE

Program AREA

Program AREA

(Inclusive of GST)

Central/ Southern

Northern

BORAL Asphalt Pty Ltd

$1,273,073.04

25,942 m²

19,623 m²

PIONEER North Queensland P/L

$1,056,797.00

25,942 m²

19,623 m²

$997,121.95

25,942 m²

19,623 m²

TENDER SUBMISSIONS

PAN Materials Pty Ltd

The tendered rates reflect current market value and are consistent with preliminary Tablelands Regional Council estimates and allocated budget. Tenderers were requested to provide their submissions on a schedule of rates basis. Submissions received are summarised below:

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Boral Asphalt Pty Ltd - Tendered Rates & Programme Delivery Price BORAL Central / Southern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Atherton

1478

$ 310.43

$ 458,815.54

Malanda/ Yungaburra

695

$ 329.12

$ 228,738.40

Ravenshoe

52

$ 596.67

$ 31,026.84

Region

Total

($/tonne)

$ Amount Incl. GST

$ 718,580.78

2225

BORAL Northern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Mareeba

1388

$ 304.11

$ 422,104.68

Kuranda/ Speewah

246

$ 423.72

$ 104,235.12

Julatten

49

$ 574.54

$ 28,152.46

Region

Total

($/tonne)

$ Amount Incl. GST

$ 554,492.26

1683

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PIONEER North Queensland Pty Ltd - Tendered Rates & Programme Delivery Price PIONEER Central / Southern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Atherton

1478

$ 257.00

$ 379,846.00

Malanda/ Yungaburra

695

$ 278.85

$ 193,800.75

Ravenshoe

52

$ 320.10

$ 16,645.20

Region

Total

($/tonne)

$ Amount Incl. GST

$ 590,291.95

2225

PIONEER Northern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Mareeba

1388

$ 273.35

$ 379,409.80

Kuranda/ Speewah

246

$ 289.30

$ 71,167.80

Julatten

49

$ 325.05

$ 15,927.45

Region

Total

($/tonne)

$ Amount Incl. GST

$ 466,505.05

1683

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PAN Materials Pty Ltd - Tendered Rates & Programme Delivery Price

PAN Central / Southern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Atherton

1478

$ 252.45

$ 373,121.10

Malanda/ Yungaburra

695

$ 248.05

$ 172,394.75

Ravenshoe

52

$ 381.15

$ 19,819.80

Region

Total

($/tonne)

$ Amount Incl. GST

$ 565,335.65

2225

PAN Northern Programme Full Service Supply, Cart and Lay Quantities Calculated Based on an Asphalt Density of 2.45t/m³ Tack Coat @ 0.3 Ltr/m² (nominal) and DG10 Asphalt at 35mm (nominal) Estimated Quantity DG10 tonnes

Rate Incl. GST

Mareeba

1388

$ 248.05

$ 344,293.40

Kuranda/ Speewah

246

$ 282.70

$ 69,544.20

Julatten

49

$ 366.30

$ 17,948.70

Region

Total

($/tonne)

$ Amount Incl. GST

$ 431,786.30

1683

The PAN Materials tender submission has been determined to be a “non-conforming” tender as the firm does not have Department of Transport and Main Roads certification for their new asphalt plant. It is understood the firm is working to achieve certification but such certification will not be achieved prior to completion of this programme of work. The tender documentation required compliance with Department of Transport and Main Roads standards (MRTS30) to provide Council with assurance of asphalt quality and consistency. PAN expects that their new plant will receive Main Roads certification following a 4-6 month accreditation process. Pioneer and Boral are both reputable companies operating established facilities in Cairns and are capable of providing a quality product to meet Council requirements. Both companies provide asphalt paving services to local government, state government and the private sector to Department of Transport and Main Roads specifications. Pioneer, Boral and PAN are all quality assured and warrant their work. Other than the asphalt plant certification issue applicable to PAN Materials all of the firms are considered to be able to meet the requirements of the tender specification.

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Budget Assessment Staff of the continuing TRC and new MSC were consulted in relation to establishing budgets for the respective 2013-14 Bitumen and Asphalt Reseals Programmes which were set as follows:  TRC - $1.87 million (Inclusive of GST) (Bitumen and Asphalt);  MSC - $1.43 million (Inclusive of GST) (Bitumen and Asphalt). The TRC and MSC, bitumen and asphalt reseals programmes were set accordingly in consideration of the allocated budget. To date the TRC northern component (ie the MSC component) of the 2013-14 Bitumen Reseal Programme has been completed under contract by PAN Materials at a cost of $620,030 (Inclusive of GST). It is expected that the final cost of the TRC southern bitumen reseal programme (ie the continuing TRC component), scheduled for completion in January 2014, will be consistent with rates encountered for the completed northern programme. The programme of work as tendered by the recommended tenderer is within the budget allocated to completing the asphalt resurfacing programme for both the continuing TRC and the soon to be reconstituted MSC with adequate provisions for road preparation, line marking reinstatement and other associated operational costs. This report recommends acceptance of the lowest price conforming tender. LINK TO CORPORATE PLAN

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Traffic Management

Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.

CONSULTATION Internal General Manager Infrastructure and Maintenance Services - Trevor Adil Manager Project Delivery - Ashley Greenwood External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil

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POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital The programme of work is funded in the 2013-14 Capital Works Programme Operating N/A Is the expenditure noted above included in the 2013-2014 budget? Yes IMPLEMENTATION/COMMUNICATION The date for practical completion of the contract is 16 weeks from the date of the Letter of Acceptance. The conditions of tendering require the successful tenderer to provide a schedule of works for review by the superintendant within two (2) weeks of the letter of acceptance. Public notification of the works will occur through media releases during the course of the programme of work. ATTACHMENTS 1. 2.

Tender Summary Sheet for T-TRC2013-60 2013-14 Asphalt Reseal Programmes - Northern and Southern

Date Prepared:

21 October 2013

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ITEM-15

Thursday 07 November 2013

TENDER EVALUATION TENDER T-TRC2013-61 NDRRA 2011 PROGRAMME - MINOR PAVEMENT REPAIRS

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2011 NDRRA declared event. Tender T-TRC2013-61 is for the restoration of minor pavement damage on various roads in the Atherton / Malanda / Herberton area to be restored under the 2011 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2013-61 NDRRA 2011 Programme - Minor Pavement Repairs to Robinson Civil Constructions FNQ Pty Ltd for an amount of $536,640.86 (Inclusive of GST)." BACKGROUND Tender T-TRC2013-61 is for the restoration of minor pavement damage on various roads in the Atherton/Malanda/Herberton area that are to be restored under the 2011 NDRRA Programme. The tender is for the milling out of damaged pavement and the placement of dense graded asphalt on a schedule of rates basis. The roads involved are: -

Albrecht Street Chester Road Crown Close English Road Grace Street Henderson Road Landry Road Rockley Road Webster Street Page 197


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Thursday 07 November 2013

William Street William Street off Ellie Windhaus Street

Tenders were received from the following contractors: -

Robinson Civil Constructions FGF Bitumen Pioneer North Queensland

$536,640.86 $692,297.10 $731,600.50

All prices listed above are inclusive of GST. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

60% 10% 10% 10% 10%

Scoring of the price criteria is a calculated score (out of a possible maximum five (5) points) dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Robinson Civil Constructions FGF Bitumen Pioneer North Queensland

3.33 3.10 3.07

Approved funding from the Queensland Reconstruction Authority to the roads in this package is $386,950.74. This is less than the tender from Robinson Civil Constructions, which has been advised to the Queensland Reconstruction Authority. Under the approval from the Queensland Reconstruction Authority, actual cost will apply. DE-AMALGAMATION ISSUES The required works will be completed prior to 31 December 2013 and as a consequence there are no de-amalgamation issues.

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LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2011 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil.

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IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement. ATTACHMENTS 1. Summary of Tenders T-TRC2013-61. Date Prepared:

30 October 2013

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ITEM-16

Thursday 07 November 2013

TENDER EVALUATION TENDER T-TRC2013-62 NDRRA 2011 PROGRAMME - MINOR PAVEMENT REPAIRS

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE: DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2011 NDRRA declared event. Tender T-TRC2013-62 is for the restoration of minor pavement damage on various roads in the Millaa Millaa/Ravenshoe area to be restored under the 2011 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2013-62 NDRRA 2011 Programme - Minor Pavement Repairs to Robinson Civil Constructions FNQ Pty Ltd for an amount of $400,519.92 (Inclusive of GST)." BACKGROUND Tender T-TRC2013-62 is for the restoration of minor pavement damage on various roads in the Millaa Millaa/Ravenshoe area that are to be restored under the 2011 NDRRA Programme. The tender is for the milling out of damaged pavement and the placement of dense graded asphalt on a schedule of rates basis. The roads involved are: -

Cemetery Road Maalan Road Maple Street Woolleys Road Millstream Parade Lydia Street Major Street Monument Street Moffatt Street Mandalee Road

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Tenders were received from the following contractors: -

Robinson Civil Constructions Pioneer North Queensland FGF Bitumen

$400,519.92 $612,974.00 $649,189.20

All prices listed above are inclusive of GST. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

60% 10% 10% 10% 10%

Scoring for the price criteria is a calculated score (out of a possible maximum five (5) points) dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Robinson Civil Constructions Pioneer North Queensland FGF Bitumen

3.41 3.10 3.06

Approved funding from the Queensland Reconstruction Authority to the roads in this package is $404,179.84. Under the approval from the Queensland Reconstruction Authority, actual cost will apply. DE-AMALGAMATION ISSUES The required works will be completed prior to 31 December 2013 and as a consequence there are no de-amalgamation issues. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

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CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2011 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement.

ATTACHMENTS 1.

Summary of Tenders - T-TRC2013-62.

Date Prepared:

30 October 2013

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ITEM-17

Thursday 07 November 2013

TENDER EVALUATION TENDER T-TRC2013-64 NDRRA 2011 PROGRAMME - GRIFFIN ROAD DRAINAGE, TOLGA

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2011 NDRRA declared event. Tender T-TRC2013-64 is for the restoration of a drainage channel at Griffin Road, Tolga to be restored under the 2011 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2013-64 NDRRA 2011 Programme - Griffin Road Drainage, Tolga to Watto's Earthmoving and Machinery Hire Pty Ltd for the amount of $377,111.22 (Inclusive of GST)." BACKGROUND Tender T-TRC2013-64 is for the restoration of an open drain along Griffin Road at Tolga that is to be restored under the 2011 NDRRA Programme. The tender is for reshaping of the eroded drain and the placement of rock to prevent further scouring in flood events. Due to the nature of the work, it was difficult to arrive at a definitive length of drain to be restored. As a consequence, tenderers were requested to complete schedules for lengths of 200m, 300m, 400m and 500m, with advice provided to the tenderers that only one (1) schedule would be accepted. Queensland Reconstruction Authority approved funding for the works is $535,800.45. Given the prices received and with funding of this amount available it will be possible that 500m of the drain can be restored with a possible further extension subject to negotiations with the selected tenderer. Therefore it is only proposed to report on the schedules submitted for the 500m length.

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The proposed works are shown on the attachment and this will address the affected areas of the drain. Tenders were received from the following contractors for the proposed 500m length: -

Watto's Earthmoving & Machinery Hire HEH Burdekin Haulage RHA RMS Robinson Civil Constructions Aspect Civil & Construction GEO Stabilise

$377,111.22 $472,915.28 $514,662.50 $594,178.29 $629,673.87 $651,715.18 $682,817.18 $1,020,092.96

All prices listed above are inclusive of GST. The above prices are slightly different that the prices listed in the tender opening report. This is due to a check being made of all tenders against the submitted unit rates by each tenderer. The above prices overcome arithmetic and rounding errors within some of the tenders received. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

40% 15% 15% 10% 20%

Scoring for the price criteria is calculated using a formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Watto's Earthmoving & Machinery Hire Robinson Civil Constructions HEH RHA RMS Aspect Civil & Construction Burdekin Haulage GEO Stabilise

3.65 3.60 3.59 3.41 3.39 3.35 3.24 2.81

Watto's Earthmoving & Machinery Hire has successfully completed similar works under the NDRRA Programmes and is currently undertaking works on other contracts within the 2011 NDRRA Program. Approved funding from the Queensland Reconstruction Authority to the roads in this package is $535,800.45. Final expenditure is estimated to be in line with the approved funding. Under the approval from the Queensland Reconstruction Authority, actual cost will apply.

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DE-AMALGAMATION ISSUES The required works will be completed prior to 31 December 2013 and as a consequence there are no de-amalgamation issues. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2011 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil.

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IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement. ATTACHMENTS 1.

Aerial imagery of proposed site of works.

Date Prepared:

30 October 2013

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ITEM-18

Thursday 07 November 2013

NDRRA 2011 PROGRAMME OF RESTORATION WORKS OCTOBER 2013 PROGRESS REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has received funding approval of $50.7M towards the restoration of essential public assets as part of the 2011 NDRRA Program. These works are being undertaken by contract with the various contracts either underway, being tendered or about to be tendered. The approved works are required to be completed by 31 December 2013, unless a specific extension of time is applicable. OFFICER'S RECOMMENDATION "That Council receive and note the NDRRA 2011 Programme of Restoration Works October 2013 Progress Report." BACKGROUND Council has received funding approval for twenty one (21) submissions from the Queensland Reconstruction Authority to undertake restoration works on various essential public assets across the Tablelands under the 2011 NDRRA Program. The 2011 NDRRA Program has a total funding approval of $50,693,415.67. Actual expenditure to date on the Program is $20.522M with a further $14.727M committed to contracts in progress. The estimated final cost of the 2011 NDRRA program will be $37.2M. This estimated cost will deliver restoration works to all approved sites included in the Program. Currently all works are either completed, out to tender, being reported upon or under construction, with the exception of: -

a drainage project in Griffin Road in Tolga for which tenders close on 31 October 2013 and which will be reported upon at the meeting on 21 November 2013, and; a minor drainage scour repair site in Cascade Close at Arriga, for which quotations have closed, with the works to be undertaken in November 2013. Page 211


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The programme is due for completion before 31 December 2013 with the exception of works to be delivered on gravel roads in the Chillagoe area. Council has been granted an extension of time for these works to 30 June 2014. DE-AMALGAMATION ISSUES As the works are programmed to be largely completed by 31 December 2013, with the exception of a contract to deliver restoration works on roads near Chillagoe there are no de-amalgamation issues of substance. The contract for the restoration works on roads near Chillagoe will be administered in the same manner as works to be delivered under the 2012 and 2013 programmes of work. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council staff. External Queensland Reconstruction Authority. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil.

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FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the current budget as the 2011 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Notification is being provided to the public as the various projects are rolled out. ATTACHMENTS Nil. Date Prepared:

28 October 2013

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ITEM-19

Thursday 07 November 2013

NDRRA 2012 PROGRAMME OF RESTORATION WORKS OCTOBER 2013 PROGRESS REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has made submissions to the Queensland Reconstruction Authority under the 2012 declared NDRRA event for the restoration of essential public assets. To date approval has been received for $9.34M value of restoration works. The total value of submissions lodged to address damage to essential public assets under the 2012 declared event is $15.5M. Six (6) submissions are planned to be delivered by the end of 2013. To remain eligible for grant funding the works must be completed by 30 June 2014. OFFICER'S RECOMMENDATION "That Council receive and note the NDRRA 2012 Programme of Restoration Works - October 2013 Progress Report." BACKGROUND Council has submitted grant applications to the Queensland Reconstruction Authority for funding support to undertake works to restore essential public assets damaged as a consequence of the 2012 NDRRA declared event. To date, twelve (12) submissions have been lodged under this event. The total value of submissions lodged is $15,503,313.13. Approval for ten (10) of the submissions has been received to date amounting to a total value of $9,340,331.40. Hughes Crossing over the Mitchell River has been completed along with culvert replacement works at Thiaki Creek Road and works on the culvert at Rifle Range Road.

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Council has approved tenders for:  Southern Culverts - Cockram Road - Archer Road - Grant Road - Gunnawarra Road  Southern Gravel Roads (Submission 4) - Arthur Baillie Road - Eyre Road - River Access Road - Moomin Road - Days Road - River Terrace - Old Kaban Road  Southern Gravel Roads (Submission 6) - Sims Road - McMaster Road - Ellie Road - Carrick Road - Perrot Road - Harris Road - Dixon Hill Road - Binnie Road DE-AMALGAMATION ISSUES Every effort will be made to deliver as much of the programme of work before 31 December 2013. However, it is intended that with approvals still outstanding, works will continue into 2014. The Queensland Reconstruction Authority has been advised that works located in the local government area of the Mareeba Shire to be reconstituted, not complete by 31 December 2013, will be administered by Tablelands Regional Council to completion. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

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CONSULTATION Internal Council officers. External Queensland Reconstruction Authority. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2013/2014 budget under the 2012 NDRRA Program. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. IMPLEMENTATION/COMMUNICATION Advice to residents in affected areas will be provided as tenders are approved. ATTACHMENTS Nil. Date Prepared:

28 October 2013

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ITEM-20

Thursday 07 November 2013

NDRRA 2013 PROGRAMME OF RESTORATION WORKS OCTOBER 2013 PROGRESS REPORT

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY Council has lodged grant funding submissions to the Queensland Reconstruction Authority under the 2013 declared NDRRA event for the restoration of essential public assets. To date Restoration of Essential Public Assets submissions totalling $9,331,411.00 have been submitted. Additionally betterment submissions totalling $3,676.051 have been lodged with the Queensland Reconstruction Authority. No approvals for the programme of work have been received from the Authority. OFFICER'S RECOMMENDATION "That Council receive and note the NDRRA 2013 Programme of Restoration Work October 2013 Progress Report." BACKGROUND Council has submitted grant funding applications to the Queensland Reconstruction Authority for support to undertake works to restore essential public assets damaged as a consequence of the 2013 NDRRA declared event. To date six (6) submissions have been lodged under this event. The total value of submissions lodged is $9,331,411.00. No approvals have been received to date from the Queensland Reconstruction Authority. Betterment submissions have been lodged for projects on the following roads:     

Boar Pocket Road, Yungaburra Leadingham Creek Road, Dimbulah Ootann Road Causeway at Sandy Tate River Sutties Gap Road, Millaa Millaa Gamboola Crossing over the Mitchell Rover

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The Queensland Reconstruction Authority has recently approved the Betterment Submission for Boar Pocket Road. A culvert is to be upgraded to accommodate stormwater flows. Council has recently accepted tenders for this work. Council’s contribution to this Betterment Project is $40,000.00. The site on Leadingham Creek Road has been refused Betterment funding. The site on Ootann Road involves concrete capping of the land bridge between the two (2) concrete causeways on the Sandy Tate River. If the Betterment funding proposal is successful, Council’s contribution to the project will be $50,000.00. The site on Sutties Gap Road is an unstable road embankment that requires soil nailing and work to prevent further slumping of the fill embankment. If the Betterment funding proposal is successful, Council’s contribution to the project will be $40,000.00. The Gamboola Crossing submission relates to the provision of a more permanent crossing of the river thus enabling the crossing to be activated earlier after a flood event. If the Betterment funding proposal is successful, Council’s contribution to the project will be $100,000.00. DE-AMALGAMATION ISSUES Council assets affected in the declared disaster event of 2013 are being submitted for grant funding based upon the geographic location of damage sites within each of the respective local government areas of the continuing TRC and future MSC. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Queensland Reconstruction Authority. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil

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POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Current commitment to approved Betterment projects is $40,000.00 Current commitment to Betterment proposals (not yet approved) is $190,000.00 Operating Nil Is the expenditure noted above included in the 2013/2014 budget? The 2013/2014 budget will require amendment if and when approvals are received. If not you must recommend how the budget can be amended to accommodate the expenditure Whilst the Betterment applications are still being evaluated by the QRA it is premature to consider amendments to the capital budget. IMPLEMENTATION/COMMUNICATION Advice to residents in affected areas will be provided as approvals are received and tenders awarded. ATTACHMENTS Nil Date Prepared:

25 October 2013

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PROJECT DELIVERY ITEM-21

TATE ROAD, TOLGA - APPLICATION FOR PERMANENT ROAD CLOSURE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Nathan McKenna, Civil Works Investigation Officer

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Natural Resource and Mines (DNR&M) seeks Council's views in relation to an application for Permanent Road Closure of an unformed section of road, adjacent to Lot 800 NR7393, Tate Road, locality of Tolga, Parish of Barron. The subject area is approximately 3.18 Ha. The proponent has advised DNRM the proposed use of the land will be as a cross country course and extension to existing equestrian facilities. OFFICER'S RECOMMENDATION "That Council resolves to advise the Department of Natural Resources and Mines that it does not object to the permanent road closure of the nominated 3.18Ha section of unformed road, adjacent to Lot 800 NR7393, Tate Road, locality of Tolga, parish of Barron, for the purpose of a cross country course, provided that: 1. A minimum distance of 15 metres is provided from the centreline of Equestrian Drive and Tate Road to the nearest point of the proposed lot boundary; and 2. A minimum distance of 30 metres separation is maintained from the centre of the power lines located east of the lot area and the proposed lot's eastern boundary.” BACKGROUND The land on which the existing Equestrian Club is located is within road reserve adjacent to the Equestrian Drive, Tate Road intersection, Tolga. The proposed permanent road closure will effectively increase the area of road reserve committed to the clubs use. This section of road reserve has an average width of approximately 200 metres and extends from the intersection of Fraser Road and the Kennedy Highway south to Stonehouse Road. The section of road reserve proposed to be permanently closed adjoins an existing leasehold lot managed by the Club. The proposed permanent road closure will not disrupt future road connectivity if the conditions referred to in the resolution are applied by DNRM.

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requirement for a Development Permit for a Material Change of Use (Outdoor Entertainment & Recreation - increased site area). Correspondence providing notification of this requirement has been sent to the applicant. This report recommends Council offer no objection to the proposed Permanent Road Closure subject to compliance with the conditions cited in this report. DE-AMALGAMATION ISSUES Nil LINK TO CORPORATE PLAN

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

Leisure Opportunities

Provide a range of recreation and leisure opportunities for the community’s relaxation and enjoyment.

CONSULTATION Internal Planning Officers, Infrastructure Planning Section, TRC External James McPeake, Land Administration Officer, Department of Natural Resources and Mines LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Nil Page 222


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If not you must recommend how the budget can be amended to accommodate the expenditure Nil IMPLEMENTATION/COMMUNICATION Advise the Department of Natural Resources and Mines of Council's resolution following the publication of Council's meeting minutes ATTACHMENTS 1. 2. 3.

Letter dated 13 September 2013 from the Department of Natural Resources and Mines (DWs # 2855054) Letter dated 26 September 2013 to the applicant advising of the material change of use (DWs # 2860470) Locality Map

Date Prepared:

9 October 2013

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ITEM-22

Thursday 07 November 2013

BORZI ROAD AND PIN ROAD, MUTCHILBA - APPLICATIONS FOR PERMANENT ROAD CLOSURE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Nathan McKenna, Civil Works Investigation Officer

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Natural Resource and Mines (DNRM) seeks Council's views in relation to an application for permanent road closure of a section of unformed road adjacent to Borzi Road, Mutchilba, Lot 44 HG346 and a section of road reserve located off Pin Road, adjacent to Lot 150 HG520, locality of Mutchilba, Parish of Dynes. There are two closures adjacent to Lot 44 HG346, with areas of 2.87Ha and 1.98Ha respectively (described as Lot A and Lot B). An additional area is proposed to be closed adjacent to Lot 150 HG520 of approximately 3.45Ha (described as Lot C). The intended use of the subject area is for agricultural purposes. OFFICER'S RECOMMENDATION "That Council resolves to advise the Department of Natural Resources and Mines that it does not object to the permanent closure of the road sections described as Lot A, Lot B and Lot C, adjacent to Lot 44 HG346 and Lot 150 HG520, locality of Mutchilba, Parish of Dynes respectively, provided that a minimum road width of 20 metres is maintained from the existing Pin Road centreline when the boundary for Lot C is determined." BACKGROUND Borzi Road is a Council controlled, bitumen sealed road. The proposed permanent road closure would grant tenure over approximately 4.85Ha of the allocated road reserve that traverses west from Borzi Rd, between Lot 44 HG346 and Queensland Rail's Mungana railway corridor. Tabacum Road divides Lot A and Lot B, as shown on the locality map attached. The road reserve encompassing the constructed alignment of Tabacum Road is not to be closed. Granting permanent road closure over Lots A and B will isolate the remaining road reserve which continues in a south westerly direction towards the Walsh River however, it is the reporting officer's view that closure of the subject road reserve areas will have little consequence to the viability of future road network connectivity in this area. Pin Road is a Council controlled, bitumen sealed road. The proposed Permanent Road Closure (described as Lot C) would grant tenure over approximately 3.45Ha of the road reserve adjacent to the constructed road. The attached correspondence from DNRM shows a 10 metre buffer between the centreline of Pin Road and the boundary of the proposed closure. The reporting officer was advised by DNRM that this measurement was speculative and the actual width of the buffer zone was at the discretion of Council. It is the view of the reporting officer that a minimum of 20 metre width from the road centreline be provided for future road purposes. Page 230


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There is an existing high voltage power line that traverses in a North West direction from Pin Road located on the South Western boundary of the area applied for, known as Lot C, the relevant energy authority is afforded opportunity to provide comment regarding road closures adjacent to their infrastructure and it is not Council’s role to respond on behalf of other agencies. DE-AMALGAMATION ISSUES Nil LINK TO CORPORATE PLAN

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

CONSULTATION Internal Senior Planner, Infrastructure Planning Department, TRC External James McPeake, Land Administration Officer, Department of Natural Resources and Mines LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure N/A

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IMPLEMENTATION/COMMUNICATION Advise the Department of Natural Resources and Mines of Council's decision following the publication of Council's meeting minutes.

ATTACHMENTS 1. 2.

Letter from DNRM dated 13 September 2013 (DWs # 2855053); Locality Map

Date Prepared:

10 October 2013

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ITEM-23

CARBEEN ROAD, WALKAMIN PERMANENT ROAD CLOSURE

Thursday 07 November 2013

-

APPLICATION

FOR

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Nathan McKenna, Civil Works Investigation Officer

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Natural Resource and Mines (DNR&M) seeks Council's views in relation to an application for permanent road closure of a section of Carbeen Road, adjacent to Lot 139 NR527, locality of Walkamin, parish of Tinaroo. The subject area is approximately 1.34 Ha and the proponent proposes the land will be amalgamated with adjoining property to legalise a building encroachment. OFFICER'S RECOMMENDATION "That Council resolves to advise the Department of Natural Resources and Mines that it does not object to the permanent road closure of 1.34Ha of Carbeen Road, adjacent to Lot 139 NR527, locality of Walkamin, Parish of Tinaroo.� BACKGROUND The proposed permanent road closure is over a ten metre wide section of unformed road reserve adjacent to Lot 139 NR257. An existing Road Licence is held by the applicant over the full width of the section of road reserve under consideration. The proposed permanent road closure will be over a smaller area than the existing road licence but adequate to legitimise an existing building encroachment. The remnant 20 metre wide section of road reserve will be re-opened, leaving sufficient road reserve available for future road connectivity. The encroachment that exists over the road reserve is understood to be a barn/shed structure. It is unknown how long the encroachment has existed over the road reserve. In 2006, the former Atherton Shire Council resolved to advise the Department of Natural Resources and Water that it did not object to the permanent closure of the current area of the temporary road closure (approx. 3.96Ha). A site assessment undertaken found no evidence to suggest approval of the permanent road closure would negatively impact Council infrastructure or impair Councils ability to provide services to other property.

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DE-AMALGAMATION ISSUES Nil LINK TO CORPORATE PLAN

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

CONSULTATION Internal Nil External Tracey Jones, Land Administration Officer, Department of Natural Resources and Mines LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Advise the Department of Natural Resources and Mines of Council's decision following the publication of Council's meeting minutes.

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ATTACHMENTS 1. 2. 3. 4.

Correspondence from the Department of Natural Resources and Mines (DWs # 2846504); Previous Atherton Shire Council resolution of 23 November 2006 (DWs # 246586); Plan TSV2013-41; Locality Map.

Date Prepared:

9 October 2013

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ITEM-24

Thursday 07 November 2013

APPLICATION FOR PERMIT TO OCCUPY - MAREEBADIMBULAH ROAD IN THE VICINITY OF WALSH RIVER BRIDGE

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

DEPARTMENT:

Trevor Adil, General Manager Infrastructure and Maintenance Services Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Natural Resources and Mines (DNRM) seeks Council's views in relation to an application for a permit to occupy over an area of land contained within the Mareeba-Dimbulah state-controlled road reserve identified as Lot A on CNS13/067, Parish of Masterton. It has an area of approximately 2.07ha. The proposed use of the land is grazing. OFFICER'S RECOMMENDATION "That Council resolve to advise the Department of Natural Resources and Mines that Council does not object to the granting of a permit to occupy over land described as Lot A on CNS13/067, Mareeba-Dimbulah Road, locality of Mutchilba, Parish of Masterton subject to: 1. Access to the Walsh River through the area of unnamed, truncated road generally bounding the south-eastern side of the application area, and terminating at the Walsh River, remaining unimpeded. " BACKGROUND The area of road reserve subject of this application forms part of a State Controlled road corridor, namely, the Mareeba-Dimbulah Road. This truncated section of road is a remnant from a realignment of the Mareeba-Dimbulah Road. It provides access to a property described as Lot 453 HG672 and additionally allows access to the Walsh River to an area used by the public for recreational activities. Approximately twelve years ago an application was made over generally the same section of the Mareeba-Dimbulah Road, however, that application included a section of the truncated road. Council, at that time, objected to that application due to the unnamed section of truncated road being used for its dedicated purpose of road. This current application allows for the section of truncated road to remain open, hence allowing unimpeded access to the Walsh River. The following information is provided to assist Council in its deliberations on this application and is an extract from 'A Guide to Land Tenure under the Land Act 1994' as published by Department of Natural Resources and Mines. It states (in part):

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A permit to occupy is a permission to occupy or use a specified parcel of unallocated state land, reserve or road (including a stock route). It cannot be issued over freehold or leasehold land. A permit to occupy is not an interest in the land (such as a lease) as it does not allow for exclusive possession of the land and cannot be transferred, sublet or mortgaged. If the permit is granted, the right to occupy applies only to the permit holder. A short term permit is a permit to occupy issued for not more than twelve months.  A permit to occupy is issued for a specific purpose for minor or temporary matters including:  grazing  pump sites  apiary sites  an entrance ramp to a building site during construction  advertising signs on roads  investigation work on unallocated state land. As a permit to occupy is for uses of a minor nature, no major structural improvements, other than boundary fencing, are permitted. In addition, the reason for occupation must be one that can co-exist with the purpose for which the land has been set aside (e.g. use as a road, stock route or reserve). If a permit is granted over a part of a road, the area remains open for use as a road. If the permit is over a reserve, the land remains available for the particular community purpose it was reserved for. If a permit is sought over a reserve with a trustee, DNRM will consult with the trustee before deciding to issue a permit. It is the reporting officer's opinion that the application, as submitted, satisfies the definition of a permit to occupy and does not impact upon any Council road infrastructure and therefore, it is recommended that Council offer no objection to the application, subject to the condition outlined in the resolution. DE-AMALGAMATION ISSUES Nil. LINK TO CORPORATE PLAN

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

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CONSULTATION Internal Mr Brian Millard, Senior Planner. External Ms Natasha Bauld, Land Officer, Department of Natural Resources and Mines. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating The granting of a Permit to Occupy will generate additional rate revenue for Council and rent for the state. Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Following publication of Council's meeting minutes, officers will advise the Department of Natural Resources and Mines of Council's decision.

ATTACHMENTS 1. 2.

Letter from Department of Natural Resources and Mines dated 3 October 2013 (ECM # 2865862); Locality Map.

Date Prepared:

25 October 2013

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ITEM-25

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B-DOUBLE ROUTE EXTENSION (BD1487) APPLICATION BEANTREE ROAD, ATHERTON

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Nathan McKenna, Civil Works Investigations Officer

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Transport and Main Roads (DTMR) seeks Council's views in relation to an application to extend the current 25metre approved B-Double route to include 238 Beantree Road, Atherton for the purpose of transporting farm produce. OFFICER'S RECOMMENDATION "That Council resolve to advise the Department of Transport and Main Roads that it objects to the existing B-Double route being extended to include 238 Beantree Road due to geometric constraints at the Barson Road / Beantree Road intersection.” BACKGROUND Transport operators seeking to utilise B-Double combination vehicles on roads not approved as B-Double routes are required to apply to the Department of Transport and Main Roads (DTMR) for either route approval or permit approval over the requested route. Prior to making its determination on applications, DTMR seeks the views of Council and other agencies. The existing B-Double approved route provides multi-combination vehicles access to the Atherton industrial area from the north via Lawson Street, Tolga-Kairi Road, Barson Road and Beantree Road. The route extension request includes a deviation of approximately 1.8 kilometres east at the Barson Road and Beantree Road intersection. The purpose of the extension will be to provide B-Double combination vehicle access to the property at 238 Beantree Road to transport farm produce to southern markets. Beantree Road is a two lane rural collector road under Council’s control. It has an approximate seal width of six (6) metres. A “desktop” assessment of the swept path of a B-Double combination vehicle turning left at the intersection of Barson Road and Beantree Road and the reverse manoeuvre is included for reference. Essentially the modelling work undertaken demonstrates the existing infrastructure in its present constructed form is unsuited to the operation of B-Double combination vehicles on the proposed route. This report recommends Council advise DTMR it objects to the proposed B-Double route extension.

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DE-AMALGAMATION ISSUES Nil LINK TO CORPORATE PLAN

Traffic Management

Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.

CONSULTATION Internal Design Section - Tablelands Regional Council Councillor Marti External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Advise the Department of Transport and Main Roads of Council’s decision following the publication of Council's minutes,

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ATTACHMENTS 1. 2. 3. 4.

Correspondence from the Department of Transport and Main Roads (ECM # 2818947); Locality Map; B-Double vehicle swept path drawing; Current Atherton B Double approved route.

Date Prepared:

29 October 2013

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ITEM-26

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B-DOUBLE ROUTE EXTENSION (BD029B) APPLICATION MAREEBA CENTRAL BUSINESS DISTRICT

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Nathan McKenna, Civil Works Investigations Officer

DEPARTMENT:

Infrastructure and Maintenance Services

EXECUTIVE SUMMARY The Department of Transport and Main Roads (DTMR) requests Council's advice in relation to a 25 metre B-Double Route Extension (BD029B) deviating from the approved route in Byrnes Street, Mareeba through to Atherton, Walsh and Hort Streets. OFFICER'S RECOMMENDATION "That Council resolve to advise the Department of Transport and Main Roads that Council objects to B-Double route extension BD029B that traverses Atherton, Walsh and Hort Streets, Mareeba due to the geometric constraints applicable at various intersections." BACKGROUND Transport operators seeking to operate B-Double combination vehicles on roads not approved as B-Double routes must apply to the Department of Transport and Main Roads (DTMR) for either a route extension or for a permit to operate B-Double combination vehicles on a particular route. Prior to making its determination on whether to approve such a route or permit application, DTMR refers the application to agencies who may have an interest in the matter, for comment This route extension is designed to create a transport route from the south of Mareeba, turning from Byrnes Street, right into Atherton Street, right into Walsh Street, right into Hort Street and finally left to return back to Byrnes Street heading south. The purpose of the route extension is for the delivery of goods to a Hort Street based business. A map detailing the route is attached for reference. Whilst the application is based on the need for efficient freight services to the Hort Street business it is expected other business accessed from the route would take advantage of the opportunity to reduce freight cost through the use of B-Double combination vehicles if the route was approved. From a “desktop” assessment of the predicted swept path of a 25m B-Double combination vehicle traversing the requested streets and negotiating the various left and right turn manoeuvres at each intersection, it has been determined that it is unfeasible for this type of vehicle to negotiate the intersections included within the route application due to geometric constraints. A copy of the predicted swept paths is attached for reference. This report recommends Council advise DTMR that it objects to the proposed B-Double combination vehicle route extension on the basis that the existing transport infrastructure layout is unsuited to the safe operation of B-Double transport vehicles. Page 271


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DE-AMALGAMATION ISSUES Nil LINK TO CORPORATE PLAN

Traffic Management

Plan for, provide and maintain a safe and trafficable road network for the movement of people, goods and services safely, efficiently and conveniently.

CONSULTATION Internal Design Section, Tablelands Regional Council Councillor McGrath External Nil LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating Nil Is the expenditure noted above included in the 2013/2014 budget? Nil If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION Following publication of Council's minutes, advise the Department of Transport and Main Roads of the Council’s decision.

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ATTACHMENTS 1. 2. 3. 4.

Correspondence from the Department of Transport and Main Roads (ECM # 2812054); Locality Map; Predicted swept path drawing; Existing Mareeba B-Double vehicle approved route map.

Date Prepared:

29 October 2013

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APPENDIX - NOTED CORRESPONDENCE ITEM-27

NOTED CORRESPONDENCE - 7 NOVEMBER 2013

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

7 November 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

OFFICER'S RECOMMENDATION Resolved "That the following correspondence be noted: 1.

Health Workforce encloses the Health Workforce Queensland latest Medical Practice in Rural and Remote Queensland Minimum Data Set Report

2.

Bicycle Queensland thanks TRC for the support for the Mission Beach to Port Douglas Cycle Ride from the 8th - 15th September 2013 -encloses evaluation survey

3.

David Crisafulli MP writes to the Mayor - update on the role of the Disaster Recovery Coordinator for the Northern Queensland Region - role formally ceasing on 31/12/2013

4.

Hon Jeff Seeney MP for State Development, Infrastructure and Planning invites Council to submit a business case for the Chillagoe Water Supply Arsenic Concentration Reduction Project

5.

Australian Local Government Association submits information on the roads and transport congress November 2013

6.

Hon David Crisafulli MP submits advice of approval of funding for the GraffitiSTOP Clean Up Program for Cafe Creative Art for Everyone Project

7.

Premier of Queensland Campbell Newman submits additional information regarding Queensland Floods Final Report - encourages council to use to ensure proper flood controls are included in Planning scheme.

8.

Dept of Justice and Attorney-General responds to TRC Correspondence regarding nomination of the special holidays for 2014

9.

Ergon Energy response to TRC Community Plan 2021 - encloses advise in regards to two points raised with Council Glenys Pilat

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10.

Premier of Queensland submits response in relation to letter from Mayor on concerns with tenant advice and advocacy service

11.

Office of the Minister for Energy and Water Supply write to the Mayor in response to Council letter of 23/08/2013 concerning the Tablelands Community Plan 2021

12.

Gulf Savannah Development encloses membership certificate for the current financial year and invoice

13.

DNRM forward update on statutory land valuation for local government areas to be revalued in 2014 - effective 30/06/2014

14.

Hon David Crisafulli MP submits response to Mayor in relation to council's limited ability to recover unpaid rates on aboriginal land with referral for contact to be made to council in order to assist with rates recoveries

15.

Department of Environment and Heritage Protection submits notice of decision to place Mareeba Shire Hall in the Qld Heritage Register

ATTACHMENTS As listed above. Date Prepared: 9 October 2013

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ATTACHMENT 9

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Agenda mareeba 7 november 2013  
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