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TRC TABLELANDS REGIONAL COUNCIL

Ordinary Meeting Council Chambers, Atherton Date: Thursday 1 May 2014 Time: 9:00am

AGENDA THE ORDINARY MEETING OF THE TABLELANDS REGIONAL COUNCIL WILL BE HELD AT ATHERTON COUNCIL CHAMBERS, ON THURSDAY, 01 MAY 2014 AND THE ATTENDANCE OF EACH COUNCILLOR IS REQUESTED.

IAN CHURCH CHIEF EXECUTIVE OFFICER


TRC Tablelands Regional Council - Agenda

Thursday 01 May 2014

PRESENTATIONS 9.30am

Trevor Sorenson regarding current submission before Council by Beantree Pty Ltd (Kochi Brothers) for the re-zoning of parcels of land on Tinaroo Falls Dam Road, Atherton

ORDER OF BUSINESS MEMBERS IN ATTENDANCE ..........................................................................................................5 OFFICERS IN ATTENDANCE ..........................................................................................................5 APOLOGIES/LEAVE OF ABSENCE ................................................................................................5 BEREAVEMENTS/CONDOLENCES ................................................................................................5 DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS...............................................................5 CONFIRMATION OF MINUTES ........................................................................................................5 BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS............................................5 RECEIPT OF INWARD CORRESPONDENCE .................................................................................5 RECEIPT OF OFFICERS' QUARTERLY REPORTS........................................................................5 CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS..........................5 COMMUNITY & REGIONAL PLANNING .........................................................................................7 Regional Planning ......................................................................................................................... 7 ITEM-1 S Taylor - Negotiated Decision Notice - Reconfiguration of a Lot (1 into 2 Lots) Lot 2 on RP745417 situated at 82 Anderson Road, Peeramon - DA/13/0180............7 ITEM-2 Majik Holdings Pty Ltd TTE - Negotiated Decision Notice - Reconfiguration of a lot - 1 into 13 Lots over 2 stages - Lot 3 on RP718878 situated at 188 Rockley Road, Atherton - DA/13/0026....................................................................................26 ITEM-3 Draft Planning Scheme Submissions - Lot 1 RP723061 and Lot 540 NR6720 CONFIDENTIAL........................................................................................................62 Regulatory Services .................................................................................................................... 63 ITEM-4 Memorandum of Understanding for Immunisation Services 2013/2014 ...................63 ITEM-5 Flying-fox Decision Policy and Action Plan ...............................................................80 ITEM-6 Villella Chicken Farm - Update Report....................................................................107 Community Services ................................................................................................................. 109 ITEM-7 Renewal of Trustee Lease Kidscape Childcare Centre CONFIDENTIAL ..............109 ITEM-8 Lot 153 SP120085 Aurizon Land Purchase Progress Report CONFIDENTIAL ....110 CHIEF EXECUTIVE OFFICER ......................................................................................................111 Administration............................................................................................................................ 111 ITEM-9 Noted Correspondence - 1 May 2014 .....................................................................111 ITEM-10 Northern Pride Football Club - Timing of Payment of Donation for Atherton Game ......................................................................................................................121 ITEM-11 Request to Allow Discount and Waive Accrued Interest CONFIDENTIAL ....136 ORGANISATIONAL SERVICES ...................................................................................................137 finance....................................................................................................................................... 137

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ITEM-12 Financial Sustainability CONFIDENTIAL.......................................................137 Organisational Development ..................................................................................................... 139 ITEM-13 Operational Plan 2013/2014 - Quarterly Report Period Ended 31 March 2014 139 INFRASTRUCTURE SERVICES...................................................................................................195 Infrastructure Support Services................................................................................................. 195 ITEM-14 2014/15 Sealed Road Resurfacing Program ..................................................195 ITEM-15 Tender Evaluation T-TRC2014-01 - NDRRA 2012 - Causeway Restoration - Package #1 .......................................................................................204 ITEM-16 Tender Evaluation T-TRC2014-02 - NDRRA 2012 Programme- Sealed Roads Package 8....................................................................................................208 ITEM-17 Tender Evaluation T-TRC2014-09 - NDRRA 2012 - Causeway Restoration -Package #2 .......................................................................................212 ITEM-18 Atherton Library and Art Gallery Air Conditioning upgrade ............................216

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MEMBERS IN ATTENDANCE OFFICERS IN ATTENDANCE APOLOGIES/LEAVE OF ABSENCE BEREAVEMENTS/CONDOLENCES DECLARATION OF ANY MATERIAL PERSONAL INTERESTS/ CONFLICTS OF INTEREST BY COUNCILLORS AND SENIOR COUNCIL OFFICERS CONFIRMATION OF MINUTES BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETINGS

RECEIPT OF INWARD CORRESPONDENCE

RECEIPT OF OFFICERS' QUARTERLY REPORTS CONSIDERATION OF INWARD CORRESPONDENCE AND OTHER MATTERS

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COMMUNITY & REGIONAL PLANNING REGIONAL PLANNING ITEM-1

S TAYLOR - NEGOTIATED DECISION NOTICE RECONFIGURATION OF A LOT (1 INTO 2 LOTS) - LOT 2 ON RP745417 SITUATED AT 82 ANDERSON ROAD, PEERAMON - DA/13/0180

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Debbie Whitaker, Technical Officer Planning

DEPARTMENT:

Community and Regional Planning APPLICATION DETAILS

APPLICANT

APPLICATION S Taylor

ADDRESS

DATE REQUEST FOR NDN LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

04 March 2014

FILE NO LODGED BY

DA/13/0180 Twine Surveys Pty Ltd

PLANNING SCHEME ZONE

Rural Residential Zone

Development Permit Reconfiguration of a Lot (1 into 2 lots)

1 Ha Taylor (L Taylor deceased) Eacham Shire Planning Scheme 2006 (as amended V2 2010) AREA OWNER

Code Assessable

LEVEL OF ASSESSMENT SUBMISSIONS

ATTACHMENTS:

RPD

PREMISES 82 Anderson Road. Peeramon Lot 2 on RP745417

Not applicable

1. 2.

Decision Notice – 6 February 2014 Applicant’s written representations dated 8 April 2014

EXECUTIVE SUMMARY Council approved a development application described in the above application details by delegated authority on 4 February 2014, subject to conditions. Page 7


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The application was code assessable. Twine Surveys Pty Ltd on behalf of the applicant has subsequently made written representations about frontage works and rural addressing. Following an on-site meeting and additional verbal and written representations by Twine Surveys and the applicant, Council officers recommend accepting a cash contribution in lieu of the frontage works to be undertaken, but do not support the amount offered by the applicant and recommend an alternate amount.

OFFICER'S RECOMMENDATION It is recommended that: “1.

In relation to the written representations made by Twine Surveys Pty Ltd regarding conditions of the following development approval:

APPLICANT

APPLICATION S Taylor

DATE REQUEST FOR NDN LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

ADDRESS

04 March 2014

RPD

PREMISES 82 Anderson Road. Peeramon Lot 2 on RP745417

Development Permit Reconfiguration of a Lot (1 into 2 lots)

and in accordance with the Sustainable Planning Act 2009, as amended, the following: (A)

Condition 4.4 of Council's Decision Notice issued on 6 February 2014 to be amended as follows: 4.4

Frontage Works The developer is required to construct the following works, designed in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer:4.5.1 Widen the existing Anderson Road bitumen seal by 1 metre for the full road frontage of the site prior to Council sealing any plan of survey for the development. 4.5.2 The required road widening will be joined and tapered to the existing seal to the satisfaction of Council’s delegated officer. 4.5.3 Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. OR Council may accept a monetary contribution of $8,200.00 equivalent to the cost of carrying out any required widening in lieu thereof.

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(B)

Thursday 01 May 2014

Condition 5.1 Council's Decision Notice issued on 6 February 2014 to be amended as follows: 5.1

Rural Addressing The applicant must pay a contribution for provision of rural addressing for one additional lot at the rate identified in the Fees and Charges Schedule at the time of payment.

2.

A Negotiated Decision Notice be issued to the applicant advising of Council’s decision�.

THE SITE This regular shaped lot is situated in an established rural residential area on Anderson Road, Peeramon and has an area of 1 ha. There is an existing dwelling and associated structures, with some landscaped garden area in the southern portion of the lot. The site is not connected to reticulated water or sewer.

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

APPLICANT'S REPRESENTATIONS Condition 4.4 4.4

Frontage Works The developer is required to construct the following works, designed in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer:4.4.1

Widen the existing Anderson Road bitumen seal by 1 metre for the full road frontage of the site prior to Council sealing any plan of survey for the development.

4.4.2

The required road widening will be joined and tapered to the existing seal to the satisfaction of Council’s delegated officer.

4.4.3

Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application.

Representation by Applicant The applicant's negotiated decision notice representations argue that a cash contribution is more practical because these funds can be used to upgrade Anderson Road as part of Council's programmed works, and the original condition of approval provided for that.

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Response Officers agree with the representations in this instance, particularly given that Council is about to commence widening works along Anderson Road north of this site, at the end of this month. Representation by Applicant The applicant's negotiated decision notice representations argue that there are “considerable cost savings” if the works are done in conjunction with road widening works undertaken by Council and suggest that a $5,000 contribution is appropriate. Response The conditioned cash contribution of $8,200 was based on a $100/sq m rate for the 103m frontage of the site. These costings were prepared by technical staff in the context of the representations, and the pending widening works, and are considered to be reasonable and appropriate. Similar cash contributions for other subdivisions in the same area include: Application IDAS10/11 IDAS03/11

Location Ball Road – 170m Anderson Road 70m

Contribution $6,000 contribution – $6,000 contribution

It is unlikely that the required widening can be undertaken in conjunction with the programmed May 2014 widenings, unless the contribution is paid almost immediately. It is therefore recommended that condition 4.4 be amended as follows, in response to the submissions: 4.4

Frontage Works The developer is required to construct the following works, designed in accordance with FNQROC Development Manual standards (as amended) for the applicable planning scheme area to the satisfaction of Council’s delegated officer:4.4.1

Widen the existing Anderson Road bitumen seal for the full road frontage of the site to achieve a minimum half width of 3.25 m prior to Council sealing any plan of survey for the development.

4.4.2

The required road widening will be joined and tapered to the existing seal to the satisfaction of Council’s delegated officer.

4.4.3

Prior to works commencing, plans for the works described above must be approved as part of an Operational Works application. OR

Council may accept a monetary contribution of $ 8,200 equivalent to the cost of carrying out the required widening in lieu thereof provided that payment is made prior to 15 May 2014.

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Condition 5.1 5.1

Rural Addressing The applicant must pay a contribution for provision of rural addressing for both lots at the rate identified in the Fees and Charges Schedule at the time of payment.

Representation by Applicant As there existing driveway will remain in the same location, rural addressing will only be required for the one additional lot. Response Officers agree with the representations. It is recommended the condition be changed as follows: 5.1

Rural Addressing The applicant must pay a contribution for provision of rural addressing for one additional lot at the rate identified in the Fees and Charges Schedule at the time of payment.

Date Prepared:

14 April 2014

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ATTACHMENT 1

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ATTACHMENT 2 APPLICANT REPRESENTATIONS

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ITEM-2

Thursday 01 May 2014

MAJIK HOLDINGS PTY LTD TTE - NEGOTIATED DECISION NOTICE - RECONFIGURATION OF A LOT - 1 INTO 13 LOTS OVER 2 STAGES - LOT 3 ON RP718878 SITUATED AT 188 ROCKLEY ROAD, ATHERTON - DA/13/0026

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Dan O'Connor, Planning Officer

DEPARTMENT:

Community and Regional Planning APPLICATION DETAILS

APPLICANT

APPLICATION Majik Holdings Pty Ltd TTE

DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

11 April 2013 Development Permit

FILE NO LODGED BY

DA/13/0026(A) Twine Surveys Pty Ltd

RPD

PREMISES 188 Rockley Road, Atherton Lot 3 on RP718878

Reconfiguration of a Lot (1 into 13 lots over 2 stages)

6.078 Ha Majik Holdings Pty Ltd TTE Atherton Shire Planning Scheme 2002 (amended December 2004)

PLANNING SCHEME PLANNING AREA LEVEL OF ASSESSMENT

ATTACHMENTS:

ADDRESS

AREA OWNER

Rural Residential Planning Area / Atherton District Plan Map Code Assessable

1. 2.

Decision Notice dated 23 December 2013; Applicant’s written representations dated 7 February 2014.

EXECUTIVE SUMMARY Council approved a development application described in the above application details at its meeting held on 19 December 2013, subject to conditions. The application was code assessable and was not required to undergo public notification. Twine Surveys P/L, on behalf of the Applicants, have subsequently made written representations about Condition 4 (Concept Plan - Future Residential Subdivision), 5 (Subdivision Design Revisions), 6.9 (Water Supply) and 6.14 (Street Trees). As a result of those representations,

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Council officers recommend that a Negotiated Decision Notice be issued to amend conditions 4, 5 and 6.9.

OFFICER'S RECOMMENDATION It is recommended that: “1.

In relation to the written representations made by Twine Surveys P/L, on behalf of the Applicants, regarding conditions of the following development approval: APPLICATION Majik Holdings Pty Ltd TTE

APPLICANT DATE LODGED TYPE OF APPROVAL PROPOSED DEVELOPMENT

11 April 2013 Development Permit

ADDRESS RPD

PREMISES 188 Rockley Road, Atherton Lot 3 on RP718878

Reconfiguration of a Lot (1 into 13 lots over 2 stages)

and in accordance with the Sustainable Planning Act 2009, as amended, the following: (A)

Condition 4 - (Concept Plan - Future Residential Subdivision) of Council's Decision Notice issued on 23 December 2013 be amended as follows: Prior to, or at the time of, seeking endorsement of the first plan of plan of survey for the approved Rural Residential subdivision, the Applicant/Developer must provide a concept plan: (a) Demonstrating the ability of the lots to be further reconfigured in an orderly and efficient manner at minimum urban density of 10 dwellings per hectare. (b) Nominating building envelopes within which all future buildings on the subject lots must be built within (to be noted on the rates record for each lot); and (c) Demonstrating that an efficient road network can be provided at such time as reconfiguration occurs at a higher urban density.

(B)

Condition 5 (Subdivision Design Revisions) of Council's Decision Notice issued on 23 December 2013 be amended as follows: An amended plan of reconfiguration for the development must be submitted for endorsement by Council’s delegated officer prior to any application being submitted for a Development Permit for Operational Works in accordance with the following: (a) Save for the proposed Lots 2, 3 and 9, the proposed lots will satisfy the minimum frontage (40m), area (4,000m2) and dimension requirements of the Reconfiguring a Lot Code of the Atherton Shire Planning Scheme to the satisfaction of Council's delegated officer unless otherwise specified by these conditions of approval. (b) The proposed layout will be revised so that the internal road reserve has a minimum 20m frontage to the adjoining Lot 1 on RP726518 (future road) and a minimum of 5m of frontage to the adjoining Lot 500 on SP237041 (future Page 27


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park). The proposed Lots 8 and 9 shall be revised to accommodate the required changes to the internal road design. (C)

Condition 6.9 (Water Supply) of Council's Decision Notice issued on 23 December 2013 be amended as follows: The developer must connect each proposed lot to the Council’s reticulated water supply system in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Where the existing reticulated water supply does not currently service the site or is not at an adequate mains capacity, the developer is required to extend the reticulated water supply infrastructure to connect the site to Council’s existing infrastructure at a point that has sufficient capacity to service the development in accordance with FNQROC Development Manual standards (as amended). At a minimum, connection to the 100mm diameter water main located in the Rockley Road-road reserve fronting the site would be accepted as being sufficient to service the approved development. Each lot is required to be separately metered. All works must be designed, constructed and carried out in accordance with FNQROC Development Manual – Atherton requirements (as amended) and to the satisfaction of Council’s delegated officer.

(D)

All other conditions are to remain as per Council's Decision Notice issued on 23 December 2013.

2.

A Negotiated Decision Notice be issued to the Applicants and referral agencies advising of Council’s decision”

THE SITE

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Map Disclaimer: Based on or contains data provided by the State of Queensland (Department of Environment and Resource Management) (2009). In consideration of the State permitting use of this data you acknowledge and agree that the State gives no warranty in relation to the data (including accuracy, reliability, completeness, currency or suitability) and accepts no liability (including without limitation, liability in negligence) for any loss, damage or costs (including consequential damage) relating to any use of the data. Data must not be used for direct marketing or be used in breach of the privacy laws.

This subject site is located on the periphery of the Atherton urban area, approximately 2km south-east of the Atherton Business District. The site is improved by a single detached residence and ancillary sheds clustered in the south-eastern corner of the site. The improvements would remain following the proposed subdivision. The site is unconstrained by natural features (remnant vegetation, watercourses, slopes). Rockley Road is bitumen sealed for the full frontage of the site without kerb and channel. The site is serviced by Council’s reticulated water network and on-site effluent disposal. Stormwater run-off from the site currently discharges to the south, across adjoining properties. Surrounding the site, properties along Rockley Road are predominantly rural residential in character, hosting single detached dwellings on lots of roughly 5,000m2 to 8 ha. To the west, the site adjoins the uncompleted stages of the Country View Estate residential development. Within a greater radius of the site, non-residential land uses include the International Club, the Atherton cemetery and the Rockley Road Piggery. The site is located outside of the odour exclusion zone for the piggery.

BACKGROUND AND CONTEXT On 19 December 2013, Council approved the application, subject to conditions. The Decision Notice, dated 23 December 2013 is provided as Attachment 1. On 7 February 2014, Council received representations from Twine Surveys Pty Ltd, on behalf of the Applicants (Attachment 2). The representations relate to conditions 4 (Concept Plan - Future Residential Subdivision), 5 (Subdivision Design Revisions), 6.9 (Water Supply) and 6.14 (Street Trees). The conditions in question and the representations are discussed below.

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APPLICANT'S REPRESENTATIONS Condition 4 - Concept Plan - Future Residential Subdivision This condition currently reads Prior to, or at the time of, seeking endorsement of the first plan of plan of survey for the approved Rural Residential subdivision, the Applicant/Developer must provide a concept plan: (a) Demonstrating the ability of the lots to be further reconfigured in an orderly and efficient manner at urban densities (i.e. 10-15 dwellings per ha); (b) Nominating building envelopes for the approved Rural Residential Lots (to be noted on the rates record for each lot); and (c) Demonstrating that an efficient road network can be provided at such time as reconfiguration occurs at a higher urban density. Representation by Applicant

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Response This condition is clearly reasonable and relevant considering, the Atherton Shire Planning Scheme's Reconfiguration of a Lot Code, element (v) - "Layout of Future Residential Areas" formed the basis for the above condition, an except of which, is provided below:

As highlighted above, footnotes 1 and 2 provide guidance as to the kind of information that may be requested to confirm compliance with Performance Criteria P1. The above code must also be read in conjunction section 4.1 of the FNQ Regional Plan, which identifies a target average net dwelling density of 12 dwellings per hectare for greenfield developments in Atherton. During the assessment, Council's Planning Officer issued an information request recommending that the Applicants revise the proposed subdivision layout to reflect a density closer to 12 dwellings per hectare, or at a minimum, that they provide a concept plan demonstrating that future subdivision at higher densities can be facilitated by the proposed layout. As the Draft TRC Planning Scheme provides further guidance on the issue, the relevant wording from the draft scheme was included in the information request for the Applicants consideration. In response to the information request the Applicants' advised that they would not be revising the layout, nor did they intend to provide a concept plan as requested. Essentially, the Applicants' response questioned the validity of the exercise in light of the demand for residential lots above the minimum residential lot size. The Applicants' representations suggest that Council officers have conditioned the proposal on the basis of information obtained from the Draft TRC Planning Scheme when in fact the basis for the condition is firmly rooted in the provisions of the current planning instruments, namely the Atherton Shire Planning Scheme (2002) and the FNQ Regional Plan 2009-2031. Page 31


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Should Council be considering deleting or amending the condition, it should be noted that had the same condition been imposed on the original subdivision approval for Webster Street in Atherton, recent debates regarding the proposed re-zoning would almost certainly have been averted. It has been suggested that the condition is unnecessary as similar problems could be avoided in future by placing a notation on the rates record to alert the purchasers of rural residential properties to the likelihood that their property will be re-zoned to permit higher density re-development. While the suggested approach may well help avoid disputes such as the Webster Street example, it fails to address the greater issue of how to achieve target densities across the urban area. Without the requirement for a concept plan designating building envelopes, purchasers would be free to construct dwellings, ancillary buildings and effluent disposal systems in any location throughout their lot. This would in turn greatly diminish any opportunity for further subdivision as buildings are positioned across potential lot boundaries and future road alignments, for example when a house is built in the centre of a lot. In short, the planning intent for rural residential lots on the periphery of the urban centre is that they be consolidated within the urban fabric over time as population grows and infrastructure networks expand. Affording large-lot residential uses amnesty from this process of densification is at odds with Council's goal of maximising infrastructure efficiencies. The condition clearly passes the test of what is "relevant and reasonable" under SPA section 345. It is however, recommended that the condition be amended to require a minimum 10 dwellings per hectare as per the footnote in the Atherton Shire Planning Scheme. Condition 5 - Subdivision Design Revisions This condition currently reads An amended plan of reconfiguration for the development must be submitted for endorsement by Council’s delegated officer prior to any application being submitted for a Development Permit for Operational Works in accordance with the following: (a) Save for the proposed Lot 9, the proposed lots will satisfy the minimum frontage (40m), area (4,000m2) and dimension requirements of the Reconfiguring a Lot Code of the Atherton Shire Planning Scheme to the satisfaction of Council's delegated officer unless otherwise specified by these conditions of approval. (b) The proposed layout will be revised so that the internal road reserve has a minimum 20m frontage to the adjoining Lot 1 on RP726518 (future road) and a minimum of 5m of frontage to the adjoining Lot 500 on SP237041 (future park). The proposed Lots 8 and 9 shall be revised to accommodate the required changes to the internal road design. Representation by Applicant The Applicants' representations are provided as Attachment 2. In summary, the representation requests that the proposed Lot 3 be referenced by condition 5(a) in addition to Lot 9, as it is a battle-axe lot not conforming to the minimum frontage requirement. The representations also request that Council officers advise whether the revised lot layout achieves compliance with the condition. Response It is considered that the Applicants representation in relation to condition 5(a) is reasonable however the revised lot layout provided in support of the representations does not reflect the above representation. In light of the revised lot layout, it is evident that condition 5(a) actually Page 32


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requires amendment to reference Lots 9, 2 and 3, as Lot 2 falls marginally short of the minimum frontage requirement. The revised lot layout also satisfies condition 5(b). A copy of the revised plan is provided as Attachment 2. It is recommended that the condition be amended to read as follows: An amended plan of reconfiguration for the development must be submitted for endorsement by Council’s delegated officer prior to any application being submitted for a Development Permit for Operational Works in accordance with the following:

(a) Save for the proposed Lot 9 Lots 2, 3 and 9, the proposed lots will satisfy the minimum frontage (40m), area (4,000m2) and dimension requirements of the Reconfiguring a Lot Code of the Atherton Shire Planning Scheme to the satisfaction of Council's delegated officer unless otherwise specified by these conditions of approval. (b) The proposed layout will be revised so that the internal road reserve has a minimum 20m frontage to the adjoining Lot 1 on RP726518 (future road) and a minimum of 5m of frontage to the adjoining Lot 500 on SP237041 (future park). The proposed Lots 8 and 9 shall be revised to accommodate the required changes to the internal road design. Condition 6.9 - Water Supply This condition currently reads… The developer must connect each proposed lot to the Council’s reticulated water supply system in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Where the existing reticulated water supply does not currently service the site or is not at an adequate mains capacity, the developer is required to extend the reticulated water supply infrastructure to connect the site to Council’s existing infrastructure at a point that has sufficient capacity to service the development in accordance with FNQROC Development Manual standards (as amended). Prior to endorsement of the survey plan for Stage 1, a 200mm diameter water main must be extended along the northern side of the Kennedy Highway and Rockley Road to the subject site from where it terminates in vicinity of the Atherton International Club (Lot 1 on RP737152). If the 200mm diameter main has not been extended to the International Club by the time that operational works approval is sought for subdivision works, an alternative extension point shall be determined in consultation with Council's delegated officer. Each lot is required to be separately metered. All works must be designed, constructed and carried out in accordance with FNQROC Development Manual – Atherton requirements (as amended) and to the satisfaction of Council’s delegated officer.

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Representation by Applicant

Response On 14 March 2014, Council officers from the Waste and Water Group and Regional Planning Group met with the Applicants and their consultants to discuss the above representation. At the meeting, Waste and Water officers advised that they had changed their position in response to the representations from KFB Engineers such that they would accept the Applicant's proposal to connect the development to the 100mm diameter located in the Rockley Road-road reserve fronting the site. It is recommended that the condition be amended to read as follows: The developer must connect each proposed lot to the Council’s reticulated water supply system in accordance with FNQROC Development Manual standards (as amended) to the satisfaction of Council’s delegated officer. Where the existing reticulated water supply does not currently service the site or is not at an adequate mains capacity, the developer is required to extend the reticulated water supply infrastructure to connect the site to Council’s existing infrastructure at a point that has sufficient capacity to service the development in accordance with FNQROC Development Manual standards (as amended). At a minimum, connection to the 100mm diameter water main located in the Rockley Road-road reserve fronting the site would be accepted as being sufficient to service the approved development. Prior to endorsement of the survey plan for Stage 1, a 200mm diameter water main must be extended along the northern side of the Kennedy Highway and Rockley Road to the subject site from where it terminates in vicinity of the Atherton International Club (Lot 1 on RP737152). If the 200mm diameter main has not been extended to the International Club by the time that operational works approval is sought for subdivision works, an alternative extension point shall be determined in consultation with Council's delegated officer. Each lot is required to be separately metered. All works must be designed, constructed and carried out in accordance with FNQROC Development Manual – Atherton requirements (as amended) and to the satisfaction of Council’s delegated officer. Condition 6.14 - Street Trees This condition currently reads Street tree planting must be provided in accordance with FNQROC Development Manual (Atherton) requirements (as amended) and to the satisfaction of Council’s Page 34


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delegated officer. A plan depicting species for each stage must be submitted to Council’s delegated officer for approval prior to endorsement of the survey plan for the relevant stage(s). The street trees must be planted in accordance with the approved plans. Representation by Applicant

Response The representation refers to a separate matter and the circumstances surrounding that particular development are different to that under consideration. In this case, the approved development is for 12 additional rural residential lots in 2 stages, not a higher density urban development. The officer's report presented to Council in response to Mr. Risser's representations addressed the arguments against street trees in full. The report concluded that the benefits of street trees outweighed any perceived adverse impacts. The arguments against street trees are even less relevant in this instance, given that the bulk of the proposed lots have frontages of roughly 40m. With wider frontage widths, there is far less potential for the trees to be damaged during dwelling construction, and also greater space for parking in the road verge. Council could, however, offer the applicant the opportunity to pay a contribution for future street tree planting. It is recommended that this condition be retained unchanged. Date Prepared:

20 March 2014

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ATTACHMENT 1 DECISION NOTICE (ECMVS# 3504667)

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ATTACHMENT 2 APPLICANT'S REPRESENTATIONS (ECMVS# 3519315)

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ITEM-3

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DRAFT PLANNING SCHEME SUBMISSIONS RP723061 AND LOT 540 NR6720 CONFIDENTIAL

LOT

1

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275 of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (a)

any action to be taken by Council under the Sustainable Planning Act 2009, including deciding applications made to Council under that Act.

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REGULATORY SERVICES ITEM-4

MEMORANDUM OF UNDERSTANDING FOR IMMUNISATION SERVICES 2013/2014

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

17 April 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Kirsty Lamperd, Manager Regulatory Services

DEPARTMENT:

Community & Regional Planning

EXECUTIVE SUMMARY An immunisation service is provided to residents of the Tablelands and Mareeba through a joint arrangement via an MOU whereby TRC and MSC contribute $18,000 excluding GST each to Cairns and Hinterland Hospital and Health Service for delivery of the program. Without this contribution, immunisation services on the Tablelands would decline, as would the population immunisation rate. OFFICER'S RECOMMENDATION "That Council enter into a Memorandum of Understanding with Tablelands Immunisation Program and Mareeba Shire Council for the Support and Provision of Immunisation Services for the 2013/2014 and 2014/2015 financial years.� BACKGROUND The Tablelands Immunisation Program is delivered jointly by Council and Queensland Health (Cairns and Hinterland Hospital and Health Service) by way of a Memorandum of Understanding (MOU). Prior to amalgamation, the Shires of Atherton, Herberton, Eacham and Mareeba each contributed to the immunisation program and TRC has since contributed to providing the service. The provision of immunisation services by Local Government has been a long standing arrangement. Several years ago, Councils were given the option of providing the services directly themselves, contracting service providers to deliver the service or to not continue to provide the service to the residents. It was decided by the individual Councils on the Tablelands that it would be more economical for Council to arrange the Cairns and Hinterland Hospital and Health Service to deliver the immunisation program than for Council to arrange and deliver the service themselves. The delivery of the service is via a MOU between the parties on the Tablelands which includes Queensland Health, TRC and Mareeba Shire Council where TRC and MSC contribute $18,000 excluding GST each to Queensland Health to deliver the service. The MOU is attached for the 13/14 year as this was not finalised under the former larger TRC Regulatory Services Page 63


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Management Group, however the work has been undertaken by Cairns and Hinterland Hospital and Health Service for this period. Also attached is a report on the immunisation program for the 12/13 year. The Cairns and Hinterland Hospital and Health Service has provided a good and economic immunisation service for the residents of the Tablelands against disease and it is recommended that the MOU be entered into by Council for continuation of the provision of the immunisation services for the 13/14 year and going forward into 14/15. The services provided by Queensland Health are clinically based with staff who are up to date with all of the current recommended immunisation programs. The service provided includes a nurse immuniser with free immunisation clinics in Atherton and Mareeba hospitals. The program also provides school based vaccination programs and provides the nurse immuniser/coordinator access to a Queensland Health fleet vehicle, office accommodation and office support. The nurse immuniser also contributes to ‘at risk’ children through home based immunisation programs and ensures all vaccine is adequately handled. Should Council cease to be a part of the program, the above services would decline or cease or potentially a charge could be placed upon people getting an immunisation, which would be a disincentive, resulting in a decline in the percentage of population in the region immunised. LINK TO CORPORATE PLAN Vibrant and Healthy Community Outcome: 1.1 Health and Wellbeing A community that proudly supports a sense of place and identity within the region and contributes towards an enjoyable, active, healthy and safe living environment. 1.1.2 – Community Health Minimise the community’s exposure to health risk by undertaking specific intervention-based preventative programs including inspection and licensing of food preparation premises, regulation of personal appearance services and support of the Tablelands Immunisation Program. CONSULTATION Internal Nil External Jenny Todd, Queensland Health Julie Buckley, Mareeba Shire Council LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil POLICY IMPLICATIONS Nil

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FINANCIAL & RESOURCE IMPLICATIONS Capital Nil Operating $18,000 excluding GST is included in the 13/14 Operational Budget; $20,000 excluding GST has been allocated for the 14/15 Operational Budget. Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure n/a IMPLEMENTATION/COMMUNICATION Advise Queensland Health of the Council resolution. ATTACHMENTS 1. 2.

Annual Report Tablelands Immunisation Program 2012/2013 ECM # 2957676 Memorandum of Understanding Between Tablelands Immunisation Program, TRC and MSC for support and provision of immunisation services ECM # 2957681

Date Prepared:

22 April, 2014

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ITEM-5

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FLYING-FOX DECISION POLICY AND ACTION PLAN

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

01 May, 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Natalie Foster

DEPARTMENT:

Community & Regional Planning

EXECUTIVE SUMMARY Council staff have developed a draft Flying-Fox Dispersal Decision Policy and draft Flying-Fox Dispersal Action Plan to assist in speeding up the decision making, planning and operational process to move on camps of flying foxes before they can become established in large numbers (such as the recent Herberton Camp), or, to disperse of established flying-fox roosts in the event of residents calling for action. The draft Flying-Fox Dispersal Decision Policy will help guide Councillors when making a decision on whether to act or not in favour of dispersal and also lists ongoing preventative actions which can help mitigate Flying-fox roosts from developing. Once a decision to disperse is made the draft Flying-Fox Dispersal Action Plan will be activated to assist officers to prepare and implement in an expeditious manner, the dispersal of the particular camp of flying-foxes. OFFICER'S RECOMMENDATION "That Council 1.

Adopt the Flying-Fox Dispersal Decision Policy and Flying-Fox Dispersal Action Plan; and

2.

Approve that there will be $20,000 in the operational budget should a flying-fox dispersal need to be actioned."

BACKGROUND Flying-foxes are a part of life in Australia and research has shown they are crucial to keeping native forests healthy. It is also well known that large roosts of flying-foxes and urban human populations do not generally live in harmony at close quarters. Government departments have been developing and refining processes and legislation to allow problem roosts to be dispersed from certain urban areas whilst still protecting the well being of the flying foxes and the people involved. The processes required for a successful dispersal can be somewhat long winded for Councils (and involved residents) who may need quick and decisive action for the most effective result due to factors such as;  limited understanding of flying-foxes and thus how to achieve a successful dispersal;  legislative requirements/approvals (sometimes at state and federal levels and sometimes including vegetation management); Page 80


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workplace health and safety requirements and risk assessments (for council workers and for community volunteers); securing financial and resource commitment from Council the likely need to action a dispersal quickly for best effectiveness; necessity for clear and updated community/council communications before and during dispersal; the awkward timing of a dispersal (dawn and often over a number of days);

In 2012-13, the spectacled flying-fox roosted at Lakeside, Yungaburra presented TRC with the challenge of working through the whole dispersal process from making the decision to disperse and the following actions of situational assessment, resident input, legal requirements from different levels of government, choosing and trialling methods, co-ordination, communications, safety requirements and financial and resource commitments required from Council. The process was a multifaceted steep learning curve for Council officers, although happily, appears to have been successful. The Flying-Fox Dispersal Decision Policy and Flying Fox Dispersal Action Plan has been developed to help clarify and speed up dispersal processes to allow Council to mitigate as well as manage any existing flying-fox camps/roosts where necessary in a timely, appropriate and effective manner. They were developed using the learning's from the Lakeside dispersal and include;  what was learnt from the recent, somewhat different situation of the little red flying-fox roost in Herberton;  the actions and outcomes experienced by other councils in Queensland;  current research on flying-foxes and dispersal studies;  the changes to the State legislation which now allows Local Governments 'As of Right' authority which means Council may disperse the flying-fox Roost in adherence to a Code of Practice, provided by EHP under the Nature Conservation Act (1992) but without needing a permit;  recommendations from LGAQ, EHP and FNQROC; Literature reviews are also an important source of information and knowledge such as the following paper. Review of past flying-fox dispersal actions between 1990-2013 Prepared by Billie Roberts and Peggy Eby June 2013 To understand the utility of dispersals as a management tool to resolve conflict between humans and flying-foxes, the outcomes of 17 recent camp dispersal attempts were systematically reviewed. The review identified a set of common outcomes of camp dispersals that should guide their use in Australia. A further observation was that the outcomes of dispersals are often not known for several years. 1.

In all cases, dispersed animals did not abandon the local area.

2.

In 16 of the 17 cases, dispersals did not reduce the number of flying-foxes in a local area.

3.

Dispersed animals did not move far (in approx. 63% of cases the animals only moved <600m from the original site, contingent on the distribution of available vegetation). In 85% of cases, new camps were established nearby.

4.

In all cases, it was not possible to predict where replacement camps would form.

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5.

Conflict was often not resolved. In 71% of cases conflict was still being reported either at the original site or within the local area years after the initial dispersal actions.

6.

Repeat dispersal actions were generally required (all cases except extensive vegetation removal).

7.

The financial costs of all dispersal attempts were high ranging from tens of thousands of dollars for vegetation removal to hundreds of thousands for active dispersals (e.g. using noise, smoke etc).

There were a few exceptions to these patterns, but they only occurred when there were abundant financial and human resources (e.g. RBG Melbourne and RBG Sydney) and/or specific landscape characteristics (e.g.,isolation from neighbours (Batchelor, NT) or habitat link to ‘acceptable’ location (RBG Melbourne). LINK TO CORPORATE PLAN 1.1.2 Community Health Minimise the community’s exposure to health risk by undertaking specific intervention-based preventative programs including inspection and licensing of food preparation premises, regulation of personal appearance services and support of the Tablelands Immunisation Program. 3.1.2 – Environmental Protection Preserve and manage the region’s natural environment, open space and scenic amenity including bushland, wildlife, waterways management, water and air quality so as to maintain urban amenity and the productivity of rural land as well as minimising the impact that waste generated by human activity has on the natural environment. CONSULTATION Internal Kirsty Lamperd - Manager Regulatory Services Terrie-Lee Bartlett - WH&S Advisor External Jenny McLean – Tolga Bat Hospital Matt Brien – Dept Environment & Heritage Protection Residents at Yungaburra and Herberton LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Flying-fox management is regulated under State and Federal legislation and all actions regarding flying-foxes must be conducted in accordance with the requirements of the relevant legislation. POLICY IMPLICATIONS This report provides policy guidance. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil

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Operating It is unknown exactly when (in the future) funds would be required or how much a flying-fox dispersal activity will cost but from past experience and research it is recommended that an amount of approximately $20,000 (mostly for wages and possibly contractors and equipment) would need to be accessed in the event of a decision to disperse. No funds have been allocated to flying-fox management in the 14/15 operational budget, therefore should the need arise; funding will need to be reassessed. Is the expenditure noted above included in the 2013/2014 budget? $40,000 is allocated in the 13/14 operational budget for rehabilitation of the Wild River area in Herberton and also to purchase equipment for a dispersal kit. If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION No public communication is required at this stage. Internal staff communication is required to ascertain resource availability when required. ATTACHMENTS 1. 2.

Draft TRC Flying-fox Dispersal Decision Framework EMC # 295944 Draft TRC Operational Plan to Disperse a Flying-fox Camp ECM # 2959942

Date Prepared:

23 April, 2014

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ITEM-6

Thursday 01 May 2014

VILLELLA CHICKEN FARM - UPDATE REPORT

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(f) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (f)

starting or defending legal proceedings involving Council.

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COMMUNITY SERVICES ITEM-7

RENEWAL OF TRUSTEE LEASE KIDSCAPE CHILDCARE CENTRE CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (e)

contracts proposed to be made by Council.

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ITEM-8

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LOT 153 SP120085 AURIZON LAND PURCHASE PROGRESS REPORT CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(e) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (e)

contracts proposed to be made by Council.

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CHIEF EXECUTIVE OFFICER ADMINISTRATION ITEM-9

NOTED CORRESPONDENCE - 1 MAY 2014

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

OFFICER'S RECOMMENDATION "That the following correspondence be noted: 1.

Hon Tracy Davis MP submits information on 2014 Qld Indigenous Youth Leadership Program - applications close 30/04/2014

2.

Department of National Parks, Recreation, Sport and Racing advises they are finalising expression of interest process to transition Lake Tinaroo Active Recreation Centre to new management arrangements - new operator will commence mid 2014

3.

Hon Jeff Seeney MP submits advice to Mayor on Governing for Growth: Economic Strategy and Action Plan

4.

North Johnston and Lake Eacham Landcare Association Inc submits advice to Mayor on request for Councillor Stocker to join their committee along with representation at Malanda Small Farms Field Day Committee

5.

North Johnstone and Lake Eacham Landcare Association Inc submits advice to Mayor to consider that the pest advisory committee no longer accepts nominations on their committee of councillors or council/govt employees

6.

Hon Jeff Seeney MP submits letter regarding additional information with the planning scheme and the State Planning Policy

ATTACHMENTS Date Prepared: 23 April 2014

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ITEM-10

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NORTHERN PRIDE FOOTBALL CLUB - TIMING PAYMENT OF DONATION FOR ATHERTON GAME

OF

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Ian Church, Chief Executive Officer

DEPARTMENT:

Office of the Chief Executive Officer

EXECUTIVE SUMMARY Council, at its meeting held on 7 February 2013, approved a donation of $20,000 through the Financial and In-kind Support Program (FIKS) payable to Skill360 Northern Pride Rugby League Football Club for Mareeba and Atherton to each host a Northern Pride football match. The report recommended that a donation of $10,000 be paid in the 2013/14 financial year for the Mareeba game, with a further donation of $10,000 to be paid from the FIKS budget during the 2015/16 financial year for the Atherton game. The recommendation was supported by Council resolution. The payment for the Mareeba game was made to the Northern Pride on 9 August 2013. A payment of $10,000 from the FIKS budget is due to be made during the 2015/16 financial year for the Atherton game. A request has been received from the Atherton Roosters to have the $10,000 allocated for the Atherton game, due for payment during the 2015/16 financial year, brought forward to fund a game to be hosted in Atherton during June of this year. This creates a problem as the 2013/14 FIKS budget is fully spent and no amount was retained from this budget for a future event. The expectation was that an amount would be allocated in the 2015/16 FIKS budget. Therefore should Council wish to pay this donation it will need to be funded from another area of Council’s budget. At this stage it could be paid from Council’s 2013/14 Media, Communications and Events budget allocation. Copies of supporting documents are attached for Councillors information. OFFICER'S RECOMMENDATION "That Council pay the Skill360 Northern Pride Football Club $10,000 to stage a game in Atherton during June 2014, in lieu of the payment agreed to be made during the 2015/16 financial year." BACKGROUND As per Executive Summary above.

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LINK TO CORPORATE PLAN A Vibrant and Healthy Community: A community that proudly supports a sense of place and identity within the region and contributes towards an enjoyable, active, healthy and safe living environment. A community that supports equity and inclusiveness enabling all people to participate in regional events, cultural activities and celebrations. CONSULTATION Internal Mayor, Councillors, Manager Community Services and Media Communications and Events Officer. External N/A LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) N/A POLICY IMPLICATIONS N/A FINANCIAL & RESOURCE IMPLICATIONS Capital N/A Operating $10,000 to be allocated in the 2014/15 FIKS budget Is the expenditure noted above included in the 2013/2014 budget? No If not you must recommend how the budget can be amended to accommodate the expenditure N/A IMPLEMENTATION/COMMUNICATION N/A

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ATTACHMENTS 1. 2. 3. 4. 5.

Atherton Roosters Senior Rugby League Club - Request for early payment ECM#2958280 TRC letter to Skill360 Northern Pride Rugby League Football Club - successful FIKS ECM#2658864 Council resolution 7 February 2014 - ECM#265849 FIKS report dated 7 February 2014 - ECM#2644335 Council resolution 17 January 2013 - ECM#2639117

Date Prepared:

22 April 2014

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ITEM-11

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REQUEST TO ALLOW DISCOUNT AND WAIVE ACCRUED INTEREST CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(d) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (d)

rating concessions.

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ORGANISATIONAL SERVICES FINANCE ITEM-12

FINANCIAL SUSTAINABILITY CONFIDENTIAL

REASON FOR CONFIDENTIALITY This report is CONFIDENTIAL in accordance with Section 275(1)(c) of the Local Government Regulation 2012, which permits the meeting to be closed to the public for business relating to the following: (c)

Council's budget.

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ORGANISATIONAL DEVELOPMENT ITEM-13

OPERATIONAL PLAN 2013/2014 - QUARTERLY REPORT PERIOD ENDED 31 MARCH 2014

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Roy Evans, Senior Advisor Organisational Development

DEPARTMENT:

Organisational Services

EXECUTIVE SUMMARY This report provides Council with an update of the Operating Initiatives and Outputs identified in the Operational Plan 2013/14. OFFICER'S RECOMMENDATION "That Council receive and note the Operational Plan 2013/14 Quarterly Report for the period ending 31 March 2014." BACKGROUND Council adopted the reviewed 2013/14 financial year Operational Plan for the period January June 2014 at the ordinary meeting on 6 February 2014. Section 174(3) of the Local Government Regulation 2012, requires Council to assess its progress towards implementing its annual Operational Plan at intervals of not more than three months. This report sets out the progress on the Operating Initiatives and Outputs and assessment of performance in implementing the Operational Plan for the period.1 January to 31 March 2014. An amended format for this report is attached, displaying the Outputs and Operating Initiatives relevant to each group within each Department, and also including the Office of the CEO, as displayed in the Operational Plan 2013/14 (reviewed for the period January to June 2014). Beside each Output and Operating Initiative, a brief assessment of performance or progress is displayed. LINK TO CORPORATE PLAN 4.

A WELL-MANAGED REGION

OUTCOME:

4.1

Accountable Leadership

A local government that delivers strong leadership by advocating the needs of the community and setting clear directions through transparent practices and open engagement.

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4.1.4 - Transparent Practices Ensure the administration of the region is governed through open and transparent decision making practices and coordinated management and reporting processes. CONSULTATION Internal  Chief Executive Officer  Deputy Chief Executive Officer  General Manager Community & Regional Planning  General Manager Infrastructure Services  Line Managers responsible for various action items External N/A LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) In accordance with section 174(3) of the Local Government Regulation 2012, Council will assess its progress towards implementing its annual Operational Plan at intervals of not more than 3 months. POLICY IMPLICATIONS N/A FINANCIAL & RESOURCE IMPLICATIONS Financial and budget implications are the subject of separate considerations and reports. IMPLEMENTATION/COMMUNICATION N/A ATTACHMENTS 1.

Quarterly Report End March 2014.

Date Prepared:

22 April 2014

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INFRASTRUCTURE SERVICES INFRASTRUCTURE SUPPORT SERVICES ITEM-14

2014/15 SEALED ROAD RESURFACING PROGRAM

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

John Breen, Senior Advisor Infrastructure Planning

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Officers have prepared a Sealed Road Resurfacing Program for the 2014/15 financial year and have attached a list of priority sites for consideration. It is recommended Council approve the priority sites (non-highlighted locations) for delivery in the 2014/15 year to facilitate the delivery of a Regional Roads Chip Reseal Program coordinated by FNQROC, as soon as possible after the 1 July 2014. OFFICER'S RECOMMENDATION "That Council approve $1.875M for the 2014/15 Sealed Road Resurfacing Program as outlined by the non-highlighted locations provided on Attachment 1.” BACKGROUND The intent of maintaining an annual road resurfacing program is to maintain the integrity of the waterproof seal over the road pavement and ensure the sealed road network provides adequate surface frictional (skid) resistance. The program is a proven strategy to maximise pavement life and enhance road safety. The program consists of bitumen chip resealing and asphalt surfacing works. Bitumen chip seals have an average life of 12-15 years and 20-25 years for asphalt wearing courses. These life spans can vary depending on:    

Climatic and traffic conditions; Bitumen/aggregate quality; Subgrade and pavement properties; Construction and maintenance practices.

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Council has for some years resurfaced its urban streets with asphalt rather than a 10mm stone chip seal. Although the cost of asphalt per square metre is more expensive than a chip reseal, asphalt has the following benefits in urban areas.  Reduced traffic noise;  Ability to correct surface roughness and potential deferral of pavement rehabilitation works;  Generally twice as durable as bitumen chip seal;  Safer for bicycles and motorcycles (no loose chip at intersections). Council is advised that the FNQROC Development Manual requires developers to seal all new urban streets with asphalt and Council’s choice of urban street resurfacing material is reasonably expected to adhere to this standard. In order to maintain the current asset condition for the existing bitumen chip seal and asphalt surfaced road network, Council Officers work from a position of a ‘100% needs’ program. This is based on the need to maintain the current sealed network based on the aforementioned average life for bitumen chip seal and asphalt wearing courses. The total value of the 100% needs program is based on a chip seal area of approximately 3.713 million square metres, valued at $6.50 per square metre. The annual average chip reseal cost has been determined by adopting an average age for a chip seal of 12 years. Similarly for asphalt resurfacing the current area is approximately 400,000 square metres, valued at $28 per square metre. The annual average asphalt reseal cost has been determined by adopting an average age for an asphalt seal of 25 years. The above assessment results in an annual resurfacing program budgetary requirement, based on 100% need, of $2.5 M (i.e. $2,052M Chip Seal & $448,000 Asphalt). The TRC budget allocation in the current 2013/14 road resurfacing program (being the central and southern areas of TRC prior to de-amalgamation) was set at $1.7M. As such the 100% need program presents as a considerable increase over that previously allocated for the reseals program budget. In consideration of this and potential funding available to the program, Council Officers have undertaken a review of the 100% need program to identify the priority roads for attention which are listed and sorted by locality and shown in Attachment 1. The priority locations were determined on the basis of highest need from road condition data. The non-highlighted locations constitute the recommended program and represent an expenditure of approximately $1.875M. This sits 25% below the $2.5M expenditure required to address the 100% need program. The blue highlighted resurfacing locations represent the locations that are not recommended to be included in the 2014/15 program (25% gap component) and are proposed to be addressed as part of the 2015/16 sealed road resurfacing program. The proposed budget allocation falls below that required to sustainably maintain the sealed road network into the future at acceptable levels of service, with an inherent 25% funding gap. The potential decrease in Natural Disaster Relief Recovery Arrangements (NDRRA) funding to assist in maintaining levels of service on the local road network will necessitate that Council review the need for appropriate funding to be allocated annually to ensure the existing sealed road network is maintained. Due to substantial cost benefits to the Councils that participated in the 2013/14 Regional Roads Chip Reseal Program, FNQROC will be calling tenders on behalf of the six participating FNQROC Councils for the chip seal (CS) component of the 2014/15 reseal program. Subject to Page 196


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a satisfactory price outcome, each of the six Councils would enter into a separate contract with the successful tenderer with a view to the work being delivered before 31 December 2013. A cost benefit in the order of 15% was achieved in the 2013/14 chip reseal program due to economies of scale associated with the greater volume of work. A similar cost benefit is expected in the 2014/15 chip reseal program. The focus for the 2014/15 reseal program is for all of the work to be completed before the 2014/15 wet season which is why FNQROC is seeking early approval from Councils for the 2014/15 resealing program with a view to contracts being entered into, and works commenced, as soon as possible after 1 July 2014. The Asphalt Program is also intended to be delivered between July and December 2014 subject to Tablelands Regional Council (TRC) taking advantage of conditions available to FNQROC Councils via provisions in Cassowary Coast Regional Council’s current two year contract with Pioneer North Queensland (PNQ) which expires at 30 June 2015. Using PNQ’s current schedule of rates is expected to result in considerable cost benefit to TRC for the 2014/15 asphalt resurfacing program. FNQROC is also considering the option of the development of a collective Asphalt Resurfacing Program for 2014/15. LINK TO CORPORATE PLAN Outcome - Regional Infrastructure Regional infrastructure networks designed, implemented and maintained to meet the Region’s current and future needs. Strategy Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

Outcome - Quality Management Quality service to all customers by ensuring that the region’s assets and the organisation’s workforce and knowledge are appropriately managed. Strategy Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

CONSULTATION Internal General Manager Infrastructure Services – Mr Ross McKim Manager Project Delivery - Mr Ashley Greenwood External FNQROC - Mr Gerard Read FNQROC - Mr Steve Cosatto LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) NIL however the program has been designed to address risk by maintaining the condition of Council's investment in road transport infrastructure. Page 197


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POLICY IMPLICATIONS NIL FINANCIAL & RESOURCE IMPLICATIONS Capital Resurfacing of the sealed road network is regarded as a capital renewal expense funded from depreciation. Operating NIL Is the expenditure noted above included in the 2013/2014 budget? N/A If not you must recommend how the budget can be amended to accommodate the expenditure. N/A IMPLEMENTATION/COMMUNICATION FNQROC will be calling tenders on behalf of the six participating FNQROC Councils for the 2014/15 Regional Sealed Road Reseal Programme. Similar savings to that experienced in the current 2013/14 reseal program are expected in the 2014/15 program due to economies of scale associated with the greater volume of work. The Project Delivery group, in consultation with the General Manager Infrastructure Services and the Manager of Infrastructure Support Services will liaise with FNQROC and the successful contractor in the delivery of this reseal program. ATTACHMENTS Attachment 1 TRC 2014/15 Proposed Resurfacing Program The locations have been grouped by locality in alphabetical order. The non-highlighted locations represent the recommended 2014/15 Sealed Road Resurfacing Program and the highlighted areas represent the 25% funding gap and are intended to be included in the 2015/16 Sealed Road Resurfacing Program. Date Prepared:

22 April 2014

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Attachment 1 TRC Sealed Road Resurfacing Program 2014/15

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ITEM-15

Thursday 01 May 2014

TENDER EVALUATION T-TRC2014-01 - NDRRA 2012 CAUSEWAY RESTORATION - PACKAGE #1

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Smyth, General Director Infrastructure Services (MSC)

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2012 NDRRA declared event has been received. Tender T-TRC2014-01 is for the restoration of a number of concrete causeways across the Tablelands to be restored under the 2012 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolves to award Tender T-TRC2014-01 NDRRA 2012 Programme - Causeway Restoration – Package #1 - to Civil Teknix Pty Ltd for an amount of $670,400.26 (Inclusive of GST)." BACKGROUND Tender T-TRC2014-01 is for the restoration of a number of concrete causeways across the Tablelands that are to be restored under the 2012 NDRRA Programme. The tender is for the reconstruction of concrete wearing surfaces and placement of rock protection. The causeways are located on the following roads:         

Boonmoo Road Leafgold Weir Road Metzger Road Pickford Road Pin Road Pine Close Sluice Creek Road Wolfram Road #1 Wolfram Road #2

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Tenders were received from the following contractors:        

Civil Teknix CivForm Mindorenio NQ Civil Contractors Gregg Construction Pensar Civil Koppens Developments FNQ Civil Contracting

$670,400.26 $863,847.72 $893,256.10 $898,754.93 $976,248.38 $1,059,537.70 $1,175,973.52 $1,643,110.66

All prices listed above are inclusive of GST. The above prices are slightly different that the prices listed in the tender opening report. This is due to a check being made of all tenders against the submitted unit rates by each tenderer. The above prices overcome arithmetic and rounding errors within some of the tenders. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

50% 10% 20% 10% 10%

Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): Civil Teknix CivForm Gregg Construction Koppen Developments Pensar Civil Mindorenio NQ Civil Contractors FNQ Civil Contracting

3.35 3.34 3.28 3.05 2.94 2.92 2.72 2.57

Civil Teknix is a Tablelands based company that has undertaken similar works on Cape York Peninsular. The scoring reflects the recommendation being made to Council in respect of Contract T-TRC2014-09 where CivForm is being recommended and the ability of CivForm to complete both contracts prior to 30 June 2014. Approved funding from the Queensland Reconstruction Authority to the causeways in this package is $876,839.08.

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LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2012 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil.

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IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement.

ATTACHMENTS 1.

Nil.

Date Prepared:

22 April 2014

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ITEM-16

Thursday 01 May 2014

TENDER EVALUATION T-TRC2014-02 - NDRRA 2012 PROGRAMME- SEALED ROADS PACKAGE 8

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Smyth, General Director Infrastructure Services (MSC)

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Council has received grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Council area as a consequence of the 2012 NDRRA declared event. Tender T-TRC2014-02 is for the restoration of a package of gravel roads in the sealed roads package 8 to be restored under the 2012 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolve to award Tender T-TRC2014-02 - NDRRA 2012 Programme – Sealed Roads Package 8 to Robinson Civil Pty Ltd for an amount of $1,324,699.71 (inclusive of GST)." BACKGROUND Tender T-TRC2014-02 is for the restoration of gravel roads that are to be restored under the 2012 NDRRA Programme. The tender is for the restoration of the included roads on a schedule of rates basis. The roads involved are:          

Stonehouse Road Maalan Road Bellview Road Grant Road River Road Western View Crescent Monument Street Kaban Road Jones Road Moomin Road

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   

Thursday 01 May 2014

Chettle Road Arriga Road Mutchilba Road Brickley Road

Tenders were received from the following contractors:      

Northern Civil Earthworks Robinson Civil Pty Ltd Downer Australia RHA Australia Civil Teknix Pty Ltd Burdekin Haulage

$1,281,810.22 $1,324,699.71 $1,247,422.07 $1,285,292.55 $1,735,473.87 $1,357,771.40

All prices listed above are inclusive of GST. TENDER ASSESSMENT Overview The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

40% 15% 15% 10% 20%

Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. Summary All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): - Robinson Civil - Northern Civil Earthworks - Downer Australia - RHA Australia - Civil Teknix Pty Ltd - Burdekin Haulage

3.69 3.66 3.59 3.51 3.42 3.33

Robinson Civil Group has successfully undertaken NDRRA projects previously for Council. Approved funding from the Queensland Reconstruction Authority to the roads in this package is $1,096,324.56 which includes the supply of the required gravel. Under the approval from the Queensland Reconstruction authority, actual costs will however apply. Whilst there is a shortfall in the funding approval against the preferred tenderer, it is to be recommended to Council that Council proceeds with the contract award in order to allow the works to be undertaken and completed by 30 June 2014. During the contract construction period, discussions will be held with the preferred tenderer and QRA on the scope of works and

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unit rates on Arriga Road and Chettle Road, which form the largest component of the overall contract. Such discussions are able to be held in order to reduce overall risks to Council and QRA as the contract is a schedule of rates contract and negative variations are able to be incorporated into the works. These discussions were not possible between the tender closing period and the timing of the report being prepared for the Council agenda. LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the regionâ&#x20AC;&#x2122;s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2012 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil. Page 210


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IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement. ATTACHMENTS 1.

Nil.

Date Prepared:

22 April 2014

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ITEM-17

Thursday 01 May 2014

TENDER EVALUATION T-TRC2014-09 - NDRRA 2012 CAUSEWAY RESTORATION -PACKAGE #2

DOCUMENT INFORMATION

MEETING:

Ordinary Meeting

MEETING DATE:

1 May 2013

REPORT AUTHOR/ OFFICER’S TITLE:

Brian Smyth, General Director Infrastructure Services (MSC)

DEPARTMENT:

Infrastructure Services

EXECUTIVE SUMMARY Grant funding approval from the Queensland Reconstruction Authority to undertake restoration works to essential public assets in the Tablelands area as a consequence of the 2012 NDRRA declared event has been received. Tender T-TRC2014-09 is for the restoration of a number of concrete causeways across the Tablelands to be restored under the 2012 NDRRA Programme. The report provides a comparison of tenders received and makes a recommendation on the preferred tenderer. OFFICER'S RECOMMENDATION "That Council resolves to award Tender T-TRC2014-09 NDRRA 2012 Programme - Causeway Restoration - to King Concreting (QLD) Pty Ltd trading as CivForm for an amount of $926,998.71 (Inclusive of GST)." BACKGROUND Tender T-TRC2014-09 is for the restoration of a number of concrete causeways across the Tablelands that are to be restored under the 2012 NDRRA Programme. The tender is for the reconstruction of concrete wearing surfaces and placement of rock protection. The causeways are located on the following roads:         

Collins Weir Creek Road Emerson Road Malone Road Moynihan Road Sharples Road Springmount Road Top Eureka Road Wongabel Road Robinson Road

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Tenders were received from the following contractors:        

- Civil Teknix - CivForm (King Concreting (Qld) Pty Ltd) - Mindorenio - NQ Civil Contractors - S & K Civil Contractors - Gregg Construction - Koppens Developments - FNQ Civil Contracting

$ 888,672.02 $ 926,998.71 $1,005,352.70 $1,052,390.50 $1,457,101.52 $1,118,959.96 $1,278,415.78 $1,808,331.98

All prices listed above are inclusive of GST. The above prices are slightly different that the prices listed in the tender opening report. This is due to a check being made of all tenders against the submitted unit rates by each tenderer. The above prices overcome arithmetic and rounding errors within some of the tenders. The tender documents advised tenderers that all tenders would be assessed on the following criteria and weightings: Tender Price Work Methodology and Approach Relevant Experience Local Content Personnel and Resources

50% 10% 20% 10% 10%

Price is a calculated formula dependent on the actual tender received against the median of all prices received. Scores for the other criteria are subject to knowledge of the tenderers performance on previous projects. All tenders have been assessed on the above basis, with the scoring resulting in the following (out of a maximum possible five (5) points): CivForm (King Concreting (Qld) Pty Ltd) Gregg Construction S & K Civil Contractors Civil Teknix Koppen Developments Mindorenio NQ Civil Contractors FNQ Civil Contracting

3.65 3.26 3.20 3.07 3.06 2.92 2.71 2.58

CivForm has successfully completed similar causeway restoration works under the 2010 and 2011 NDRRA Programmes and is an experienced concrete construction company. CivForm was the construction contractor on the Dimbulah and Yungaburra reservoirs as well as being the civil contractor responsible for all the concrete works on the Malanda Wastewater Treatment Plant. CivForm is a trading name of King Concreting (Qld) Pty Ltd. Approved funding from the Queensland Reconstruction Authority to the causeways in this package is $1,191,029.73.

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LINK TO CORPORATE PLAN

Infrastructure Design

Ensure timely and co-ordinated provision of key infrastructure networks such as roads, drainage, water supply and sewerage through appropriate planning and design practices.

Infrastructure Implementation

Ensure the region’s infrastructure networks are designed, constructed and renewed to maximise their long term benefit to industry and the community.

Infrastructure Maintenance

Ensure the region’s infrastructure networks are continuously reviewed and maintained to a standard that will maximise their long term benefit to the community.

CONSULTATION Internal Council officers. External Nil. LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) Nil. POLICY IMPLICATIONS Nil. FINANCIAL & RESOURCE IMPLICATIONS Capital Nil. Operating Nil. Is the expenditure noted above included in the 2013/2014 budget? Included in the 2012 NDRRA Programme. If not you must recommend how the budget can be amended to accommodate the expenditure Nil.

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IMPLEMENTATION/COMMUNICATION Affected residents will be advised of the planned works programme prior to commencement. ATTACHMENTS 1.

Nil.

Date Prepared:

22 April 2014

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ITEM-18

ATHERTON LIBRARY AND CONDITIONING UPGRADE

Thursday 01 May 2014

ART

GALLERY

AIR

DOCUMENT INFORMATION

MEETING:

Ordinary

MEETING DATE:

1 May 2014

REPORT AUTHOR/ OFFICERâ&#x20AC;&#x2122;S TITLE:

Ralph Gehrman - Project Manager

DEPARTMENT:

Infrastructure Support Services

EXECUTIVE SUMMARY Tenders have been invited for the upgrade of the air conditioning to the Atherton Library and Art Gallery, 16 Robert Street, Atherton and this report sets out the submissions received for the project and provides a tender recommendation for the project. OFFICER'S RECOMMENDATION "That Council resolves to award Tender T-TRC2014-07 to Airfirst Pty Ltd for the supply, delivery and installation of new air conditioning plant and equipment for the amount of $494,032 (incl. GST)." BACKGROUND On 13th December 2013, the Department of Industry confirmed the funding of this project as part of the Community Energy Efficiency Program (CEEP). The CEEP Funding includes two other projects, being the upgrading of lighting to the Atherton Showgrounds, and the upgrading of lighting to Davies Park, Mareeba. On 25th February 2014, the Depart of Industry approved the submitted Project Management Plan for the three projects funded under the CEEP. This report refers specifically to the one project being the Atherton Library and Art Gallery Air Conditioning Upgrade. Tenders for the upgrading of the air conditioning to the Atherton Library and Art Gallery project were invited on 22nd February 2014 and closed on 18th March 2014. Six tenders were received for the project and have been subsequently assessed by GHD Mechanical Services Engineers and Council Officers, ahead of presenting a tender recommendation to Council. A summary of the tenders received are included as an attachment to the report. All six tenders were received on time and included as compliant tenders.

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SELECTION CRITERIA Tender assessment was undertaken using a weighted evaluation points system based on set criteria as follows:     

Relevant Experience Key Personnel Skills and Experience Tenderers Resources Demonstrated Understanding Tender Sum

15% 15% 15% 15% 40%

The assessment panel consisted of the following staff:  Ralph Gehrman  Ashley Greenwood

Project Manager Manager Infrastructure Support Services

Tenders were scored against the above-mentioned criteria as stated in the tender documents. Of the six tenders received, one tender was lower than the pre-tender estimate as prepared by GHD, the Mechanical Services Engineers for the project. Airfirst Pty Ltd received the highest assessment rating and provided the lowest tender sum for the project. All Tenderers were asked to advise the expected delivery times for the air conditioning plant required for both the Library and the Art Gallery. The six weeks delivery time for a/c plant for Library Area A and B meets the early July 2014 delivery time required in the construction program. However, the a/c plant for Library C has a 12 to 14 week delivery time. Therefore, the works in Library C will need to be undertaken in early September 2014 in conjunction with the Art gallery upgrade. The delivery time of 12 to 14 weeks for the a/c plant for the Art Gallery meets the early September 2014 delivery time required in the construction program. To allow for the Library upgrade works to be done in two phases, we requested Airfirst to provide a price to install a temporary partition wall to separated Library C from the operational areas of the Library. Also, we requested Airfirst to provide a price for a permanent water supply to the Art Gallery Heat Exchanger to improve ongoing service and maintenance of the plant. Both of these prices are included in the revised Tender Price of $494,032 including GST. The revised Tender Price is within the identified project budget, as outlined in the attached Capital Project Summary Report. In response to the above assessment and tender negotiations undertaken by Council Officers, Airfirst Pty Ltd are presented to Council as the preferred tenderer for the project.

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LINK TO CORPORATE PLAN A Well Managed Region

Asset Management

Ensure a structured management approach is applied to the region’s assets through a proper regime of investment, maintenance, renewal and disposal.

CONSULTATION Internal Manager Infrastructure Support Services; Manager Community Services; General Manager Community and Regional Planning; Coordinator Tourism; Coordinator Libraries; Regional Art Officer; Procurement Officer External GHD Mechanical Services Engineers LEGAL IMPLICATIONS (STATUTORY BASIS, LEGAL RISKS) N/A POLICY IMPLICATIONS The recommendation is in accordance with Council's Procurement Policy. FINANCIAL & RESOURCE IMPLICATIONS Capital Funding $548,900 (excluding GST) – this includes $241,000 CEEP funding and $307,900 TRC funding (Depreciation). To date $34,707 has been expended on designs which leaves a balance of $514,193. Operating Council has responsibility for funding for future air conditioning maintenance. Is the expenditure noted above included in the 2013/2014 budget? Yes If not you must recommend how the budget can be amended to accommodate the expenditure N/A

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IMPLEMENTATION/COMMUNICATION Tender will be let once the decision process has been completed and approval received from Council. ATTACHMENTS 1. 2.

Tender Assessment Capital Project Summary Report

Date Prepared:

15 April 2014

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4 agenda 1 may 2014