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Architectural Society HKUSU, Session 2013-2014  

1  


Content Section

Content

Page No.

1

ASO13 OC and AS Executive Committee

3

2

Forum Agenda

4-5

3

General Information of ASO13

6-8

4

Aims and Flow of Aims

9-12

5

Theme and Logo

13-14

6

Images and Roles of - Organizing Committee (OC), - Coordinators (coor), - Helpers

15-16

7

On Day Rundown

17

8

PIC System

18-20

8.1

Day 1- First Gathering

21-23

8.2

24-26

8.3

Day 1- Ice Breaking Day 1- 探園

8.4

Day 1- 夜‧序

29-33

8.5

34-36

8.6

Day 2- Demonstration of Cheers Day 2- 軍棋

8.7

Day 2- Exploration in the Dark

43-46

8.8

Day 3- Property Empire Day 3- 烙濤

47-64

Day 4- Performance Day 5- 木箱

67-70

Day 5- Afternoon Program Ÿ Overall Comments Ÿ ‘老薑 dem cheer’

74-75

8.9 8.10 8.11 8.12

Ÿ

27-28

37-42

65-66 71-73

Dinner Party

8.13

Morning Gathering

76-77

8.14

Night Sharing

78

9

Flow of Theme and Atmosphere

79-80

10

Logistics Issues

81-88

11

Catering Issues

89-94

12

Publication and Publicity

95-97

13

Recruitment of OC and Coordinators

98

14

Post Orientation Events

99-101

 

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ASO13 Organizing Committee Chairman

Chu Tinki, Judy BA[ArchStud](4) II

9288 9930

Vice-Chairman

Cheng Wing Hang, Rufina BSc[Surv](3) II

9582 2419

General Secretary

Cheung Wing Mei, Carmen BA[ArchStud](4) II

9657 4549

Financial Secretary

Wong Chiu Chun, Isaac BSc[Surv](3) II

6158 4122

Publication and Publicity Secretary

Tsang Chiu Tsun, Chiu BSc[Surv](3) II

6900 1340

Human Resources Secretary

Chan Chun Fai, Ivan BSc[Surv](3) II

6647 9420

Program Secretary

Chau Sze Man, Maggie BSc[Surv](3) II

9855 4490

Chairman

Giauw Shiau Thong, Agatha BSc[Surv](3) II

6993 3309

Internal Vice-Chairman

Chu Tinki Judy BA[ArchStud](4) II

9288 9930

External Vice-Chairman

Wong Wai Lun, Bobby BSc[Surv](3) II

6402 0260

General Secretary

Tse Ka Man, Stephanie BSc[Surv](4) II

6685 8963

Financial Secretary

Wong Wing Kwan, Jessie BA[Conservation](4) II

6596 7725

External Secretary

Cheng Wing Hang, Rufina BSc[Surv](3) II

9582 2419

Publication Secretary

Chow Pui Ying, Alice BSc[Surv](4) II

6540 5264

Publicity Secretary

Li Chun Yee, Tracy BSc[Surv](4) II

6892 5328

Social and Welfare Secretary

Wong Hiu Yan, Monique BA[LS](3) II

6855 5200

Sports Captain

Chan Tsz Ho, Duncan BSc[Surv](4) II

6874 4063

AS Executive Committee

 

3  


Architectural Society Orientation 2013 Architectural Society, HKUSU, Session 2013-2014 Pre-orientation Forum Agenda Date: 19/7/2013 (Friday) Time: 19:30-03:00 Venue: KB 2/F Conservation Studio 1. 2. 3. 4. 5.

To receive and adopt the agenda To discuss the general information of ASO13 To discuss the aims To discuss the theme and logo To discuss the recruitment, role and image of 5.1 Organizing committee 5.2 Executive committee coordinators 5.3 Coordinators 5.4 Helpers

(30min) (30min) (120min) (60min) (120min) (45min) (30min) (15min)

Date: 20/7/2013 (Saturday) Time: 12:30-03:30 Venue: KB 2/F Conservation Studio 6.

To discuss the program 6.1 Day1 First gathering 6.2 Day1 Ice breaking (transition) 6.3 Day1 探園 6.4 Day1 夜‧序 6.5 6.6

Day2 Demonstration of Cheers Day2 軍棋

6.7 6.8 6.9

Day2 Exploration In the Dark Day3 Property Empire Day3 烙濤

(90min) (60min) (90min) (120min) (15min) (120min) (120min) (120min) (120min)

7. To discuss the logistics issues and campsite matters  

 

 

4  

(45min)


Date: 21/7/2013 (Sunday) Time: 12:30-03:00 Venue: KB 2/F Conservation Studio 8. To discuss the program 8.1 8.2

Day4 Performance Day5 木箱

8.3 8.4 8.5

Day5 Afternoon Program Morning Gathering Night Sharing

(90min) (90min) (30min) (60min) (60min)

9. To discuss the flow of atmosphere and objectives 10. To discuss the catering issues 11. To discuss the publication and publicity 12. To discuss pre-orientation events 13. To discuss post-orientation events 14. To discuss the financial budget 15. Any other business

(120min) (60min) (60min) (60min) (120min) (90min) (30min)

Prepared and approved by

Chu Tinki Judy Chairman Architectural Society Orientation 2013 Organizing Committee Architectural Society HKUSU, Session 2013-2014

 

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General Information of ASO13 Date: 18th August, 2013 - 22nd August, 2013 Campsite: Youth Hostel Association – Tai Mo Shan Sze Lok Yuen Hostel Proposed number of freshmen: 70- 80 Proposed number of coordinators: 32-40 Proposed number of groups: 8 General information of campsite Address: Tai Mo Shan, Tsuen Wan, N.T. Website: http://www.yha.org.hk/eng/hostel.php?action_type=detail&hostel_id=7&channel=hostels-overview Tel: 2488 8188

 

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Map of Campsite

 

7  


Freshmen drawing lots system •

• •

Proposed number of intake of freshmen: 145 o BA[ArchStud]: 65 o BSc[Surv]: 44 o BA[LS]: 12 o BA[Conservation]: 12 o BA[US]: 12 Proposed maximum number of freshmen participating in ASO: 80 Proposed number of groups: 8 (8-10freshmen per group)

If the number of freshmen registered for ASO exceeds the expected sum, or the facilities cannot cater the proposed number of freshmen, lots will be drawn. The proportion of freshmen is shown below: o BA[ArchStud]: 45% (~35 people) o BSc[Surv]: 30% (~24 people) o BA[LS]: 8% (~7 people) o BA[Conservation]: 8%(~7 people) o BA[US]: 8%(~7 people) Remarks: - Freshmen have to pay the full orientation fee or deposit (30% of the orientation fee) upon registration - The draw lots process will be done after the registration day (16/8). Exco will phone the freshmen on the same day to inform them whether they can participate or not. - The division of groups will be made on the same day (16/8) - Exco or coor of individual groups will call freshmen of their groups on 19/8 to remind them the details of the arrangement ASO13 - Freshmen who promised to participate the whole orientation period will have privilege when drawing lots.

 

8  


Aim 1. To enlighten freshmen about their change of roles as a university student Enlighten has the meaning of “to give one more knowledge and greater understanding about something”. This is placed as the most important aim in such activity because we believed that this is what an orientation has to be able to achieve. a. As an university student in HKU i. To let freshmen acknowledge their change of role (as a university student), and the complementary attitude towards adopting university life § To promote the attitude of exploration (theme): • To encourage freshmen to explore opportunities of selves in new environment • To induce the courage in freshmen and encourage them to start off a process • To emphasize the importance of persistence to freshmen during exploration • To let freshmen explore the ambitions of oneself beyond the University life • To encourage freshmen to keep attempting and explore continuously in life § To promote other positive learning attitudes (such as the School Motto) ii. To let freshmen realize that the society will have expectation towards university student iii. To let freshmen get familiar with their future campus iv. To let freshmen start to think about their future and have thoughts of their future b. As a member of Architectural Society i. ii. iii. iv.

To let freshmen realize their new roles (as Architectural Society member…etc) To let freshmen learn there are limitations in reality and choices have to be made To let freshmen realize they will be a professional in the future To let freshmen notice the responsibility and constrain that the new roles will bring them 2. To enhance sense of belonging towards Architectural Society a. To let freshmen know about the society i. To introduce Architectural Society to freshmen ii. To make members realize they are part of Architectural Society b. Through the participation in ASO13 i. To get members to participate and involve in ASO13 ii. To provide a chance for freshmen to interact with both current and past members even they are not OC, coordinators, helper or freshmen of ASO13. iii. To let freshmen be proud of being part of ASO13 iv. To promote professionalism of Architectural Society  

9  


c. Be proud of Architectural Society i. To let freshmen feel the strong bonding between members of Architectural Society ii. To make participants feel proud about being a part of Architectural Society AS

3. To promote friendship among participants a. To know about participants i. To know other Architectural Society member in their own group ii. To know other Architectural Society members of other groups iii. To know and meet Architectural Society members who participated in ASO13 b. To have interaction with other participants c. To make friends with other Architectural Society members i. To initiate deeper friendship (by night sharing) d. To further enhance relationship developed in ASO13 (camp period) i. To initiate re-unions to continue the friendship of group members ii. To invite members who did not participate in ASO13 5-day orientation to get involved in post-orientation events

 

10  


Flow of Aim

Day1

Aim1

Aim2

To let freshmen acknowledge their change of roles (as a university student and Architectural Society member)

To introduce Architectural Society to freshmen

To let freshmen learn there are limitations in reality and choices have to be made To let freshmen notice the responsibility and constrain that the new roles will bring them

Aim3

To know and have interaction with other Architectural Society To make members realize member in their own group they are part of Architectural members Society To know other Architectural To learn the society cheer Society members of other and song groups To promote professionalism of Architectural Society

Day2

To encourage freshmen to explore opportunities of selves in new environment

To let freshmen know more about Architectural Society

To be friends with group members

Day3

To induce the courage in freshmen and encourage them to start off a process

To let freshmen acknowledge the importance of existence of Architectural Society

To be friends with members of other groups

To emphasize the importance of persistence to freshmen during exploration

To let freshmen be proud of being part of ASO13

To strengthen friendship by sharing personal thoughts at night

To let freshmen start to think about their future and have thoughts of their future

 

Day4

To let freshmen realize they will be a professional in the future

To provide a chance for freshmen to interact with both current and past members even they are not participants of ASO13

Day5

To let freshmen explore

To demonstrate the society 11  

To know and meet both current and past Architectural Society members who did not even participate in ASO13


Post O

the ambitions and possibilities of oneself beyond the University life

cheer and sing society song

To have the complementary attitude towards adapting one’s university life.

To make participants feel proud about being a part of Architectural Society

To let freshmen feel the strong bonding between members of Architectural Society

To continue show interest in activity hosted by Architectural Society

 

12  

To further enhance relationship developed in ASO13 (orientation period)


Theme

ASO13 Logo

嵐途 嵐,山間的霧氣 途,彎曲的路途 嵐途取其諧音「藍圖」 希望 freshmen 透過 ASO13 對自己有更深的了解 探索屬於自己的道路 規劃屬於自己的藍圖 每個人心中都有份理想藍圖 但藍圖製成前必需經歷 永無休止的 思考 迷失 因為對未知的前路感到徬徨 因為未能認清當刻的自己 ASO13 是製作藍圖的開始 未來的大學生活就如登峰之路 途中會 遇到很多過客

圖中的人代表 ASO13 的 freshmen。他想看山頂的日出,於是走到山上露營去。

聽到很多聲音

在攀峰的路途中,他看到面前的一條分义路,實在沒有頭緒,想是迷路了吧。 他踏出第一步往右邊走去,然而,一直走,面前有無數的分义路,太陽也悄悄

面對很多選擇

地躲到地平線下去休息了。慢慢的,他發現自己走進了一個叢林,面對月亮的

面對不同挑戰時

到來,他嘗試了許多條分义路,終於,看到柏油路,便是那露營園地。

縱使雲霧阻擋去路

我們不需對未知的前路感到徬徨,,認清自己,了解自己。撥開嵐霧,繼續走下

縱使看不清方向

去,規劃自己的藍圖,探索自己的路。

這藍圖會成為一位導航者 請撥開嵐霧 繼續走下去 探索自己的路

 

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Theme Song Shine - 愛迪生

發夢亦願做嘗試 渴望照耀大城市 如今漆黑一片 誰想過改變 誰願意改變 奮力地埋頭研發 縱沒有認同明白 堅持的意義 總有一天會 革命會兌現

誰料到黑暗升起火光太陽 為世界披上暖暖盛放的夢想 諷笑我熱血誇張 諷刺我滿腦空想 燈泡會指引歸向燦爛閃亮 人在世幾次為自己頒上 平庸的死去還是熾熱燃亮 無悔地奔向 總有天得獎

實驗尚未曾完結 炸開試管成碎片 不休不眠 挫敗了千次 直至光圈加冕烏絲 勝利時而近時遠 腳步迷途疑惑 模糊了的方向點 在放棄的一秒 終於接通了光 一串耀眼光線

誰料到黑暗升起火光太陽 為世界披上暖暖盛放的夢想 諷笑我熱血誇張 諷刺我滿腦空想 燈泡會指引歸向燦爛閃亮 人在世幾次為自己頒上 平庸的死去還是熾熱燃亮 無悔地奔向 總有天得獎 後世給我鼓掌

誰料到黑暗升起火光太陽 為世界披上暖暖盛放的夢想 諷笑我熱血誇張 諷刺我滿腦空想 燈泡會指引歸向燦爛閃亮 人在世幾次為自己頒上 平庸的死去還是熾熱燃亮 價值會寫上 最後會得獎 後世給我鼓掌

 

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Image and Role Organizing Committee Team (OC) Image

Role

Detached with freshmen (Distant)

General Role of OC: To hold first gathering and morning gatherings To guide the message flow Confident To up-hold the discipline of participants United To enhance the serious atmosphere Strict OC Chairman: Authoritative To have an overall picture of ASO13 Serious To make sure everything is on track Be a prompt decision maker To be the final decision maker during pre-orientation period and when on-stage OC image will have a gentle decrease as they are very detached at the beginning but being less detached with freshmen as the orientation ends. Coordinator Overall Image

Role

Attached with freshmen

Coordinators: To help carry out programs To ensure safety of freshmen To act as a bridge to bring message to freshmen To initiate sharing within group To boost relationship within group Extra role of exco coordinators: To make sure respective program is happening as planned To make sure respective groups are achieving the theme and aim of the day

Helpful Caring Cheerful Encouraging Critical Thinking Experienced

To act as a bridge between coordinators and OC Be the time keeper of events Extra role of Exco Chair: To have an overall picture of the ASO13 To help lead all the programs To be the emergency PIC of the event To make sure everything is on track To be the final decision maker during orientation period

 

15  


Helpers Overall Image

Role

Not as attached as coordinators

Mainly act as floaters in ASO13 To help carry out programs To help OC to bridge coordinators in person To help with photo taking or any form of recording To help with logistics and catering issues

Critical Thinking Helpful Caring

 

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On Day Rundown Day1

Day2

Day3

Day4

Morning Gathering

Morning Gathering

Morning Gathering

Property Empire (Part 1)

Demonstration of Cheers

Lunch

Prepare Performance and Lunch

0800-0830 0830-0900

Registration

0900-0930

Morning Gathering

0930-1000 1000-1030 1030-1100 1100-1130

Day5

Morning Gathering 木箱

Property Empire (Part 2)

1130-1200 1200-1230 1230-1300

Lunch Lunch

1300-1330 1330-1400

Lunch Performance

軍棋 探園

Overall comment

1400-1430 1430-1500 1500-1530 1530-1600 1600-1630 1630-1700 1700-1730 1730-1800

Dinner Travel to the campsite

1800-1830

Travel to Beach Dinner Dinner

Have BBQ

1830-1900

Performance

1900-1930

Dinner Party

1930-2000 2000-2030

夜‧序

2030-2100

Exploration in the Dark

2130-2200

烙濤 Night Sharing

2200-2230 2230-2300 2300-2330 2330-0000

Night Sharing/ Shower

Night Sharing/ Shower

0000-0030 0030-0100 0100-0130 0130-0200  

Latest Sleep at 2

Latest Sleep at 2 17  

Sharing Latest dismiss at 2


PIC System Reason:

l l

Division of labour More efficient use of time and labour

Composition:

l l l

2 OC and 2 exco for most programs Some only Chairman of OC and exco as only conceptual works involved Some only EXCO as only practical works involved

Involvement:

l l

PIC are responsible for the design and the detailed rundown of the program Workloads of operating the detailed items of the program can be shifted to other OC and exco according to the judgments of PIC Among the PIC team: Ø OC will involve more on the design Ø Exco will involve more on the practicability and on-day arrangement

l

Decision Power:

l

During pre-orientation period: Ø OC and exco will discuss and make decision

Ø If no consensus is made, the OC - Chairman will make the decision l During ASO13: Ø Exco will notify OC and exco- Chairman about the need to make decision Ø Exco PIC will discuss with exco- Chairman to make the decision and notify the OC Ø If no consensus is made, the exco- Chairman will make the final decision

 

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OC  

Exco  

Judy  

Rufina  

Carmen  

Chiu  W  

Chiu  T  

Fai  

Maggie  

Agatha  

Bobby  

Ka  Man  

Jessie  

Alice  

Tracy  

Monique  

Duncan  

x  

x  

 

 

 

 

 

x  

x  

 

 

 

 

 

 

 

 

 

 

 

 

 

x  

 

 

 

 

 

 

x  

探園  

 

 

 

x  

 

 

x  

 

 

 

x  

x  

 

 

 

夜‧序  

 

 

 

x  

 

x  

 

 

 

x  

 

 

 

x  

 

D

Demonstr

 

 

 

 

x  

 

 

 

x  

 

 

 

x  

 

 

a

ation  of  

y

Cheers    

 

x  

 

 

x  

 

 

x  

 

x  

x  

 

 

 

 

 

 

 

x  

 

x  

 

x  

 

 

 

 

 

x  

 

x  

 

x  

 

 

 

 

 

x  

 

 

x  

 

 

D

First  

a

Gathering  

y

Ice  

1   Breaking  

2   軍棋   Exploratio n  in  the   dark   D

Property  

a

Empire  

y

烙濤  

 

 

x  

 

x  

 

 

 

x  

 

 

 

 

x  

 

D

Performa

x  

 

 

 

 

 

x  

x  

 

 

 

 

 

x  

 

a

nce  

3  

y 4   D

木箱  

 

x  

x  

 

 

 

 

 

 

x  

x  

x  

 

 

 

a

Dinner  

 

x  

 

 

 

x  

 

 

 

 

 

 

x  

 

x  

y

Party  

x  

x  

 

 

 

 

 

x  

x  

 

 

 

 

 

 

x  

 

 

 

 

 

 

x  

 

 

 

 

 

x  

 

Logistics  

 

 

 

 

 

 

 

x  

 

 

 

 

 

 

x  

Catering  

 

 

 

 

 

 

 

x  

 

 

 

 

 

 

x  

5      

Morning   Gathering   Night   Sharing  

 

 

19  


Rating System in Programs Emphasis 1. Seriousness 3/3: Extremely serious 2/3: Very serious 1/3: Serious 0/3: Not serious at all 2. Interaction 3/3: Coordinators and freshmen equal participation 2/3: Coordinators have some participation 1/3: Coordinators have little participation 0/3: Only freshmen participate 3. Fun 3/3: A lot of fun 2/3: Quite fun 1/3: A bit fun 0/3: Not fun at all 4. Danger 3/3: Extremely dangerous 2/3: Very dangerous 1/3: A bit dangerous 0/3: No danger at all 5. Psychological demand 3/3: A lot of thinking 2/3: Little thinking 1/3: A bit of thinking 0/3: No thinking at all 6. Physical Demand 3/3: Extremely demanding 2/3: Quite demanding 1/3: A bit demanding 0/3: Not demanding at all  

 

 

20  


First Gathering

Day 1, 18/8/2013, 0900-1200

Person-In-Charge:

Chu Tinki, Judy (OC - Chairman) Cheng Wing Hang, Rufina (OC - Vice-Chairman) Giauw Shiau Thong, Agatha (Exco - Chairman) Wong Wai Lun, Bobby (Exco - External Vice-Chairman)

Objectives:

1. 2. 3. 4.

To officially start ASO13 To change freshmen’s attitude towards orientation and be more serious To introduce Architectural Society to freshmen and let them realize they are members of Architectural Society To let freshmen realize their change of identity as an university student

Venue:

3/F Crit. Room, Knowles Building

Dress code:

Society tee, dark plain trousers, sneakers (no sandals and accessories are allowed)

Expected participants: Freshmen, OC, coordinators, current members, alumni Atmosphere:

Serious

Emphasis:

Seriousness: 3/3 Interaction: 2/3 Fun: 0/3 Danger: 0/3 Psychological demand: 3/3 Physical demand: 0/3

Preparation schedule:

1. 2.

Mid July - Venue booking (KB318) Early August - First gathering workshop (coordinator briefing session) Invite graduate and members to participate in first gathering

Material list:

1. 2. 3. 4.

Society flag Orientation backdrop Script for OC Chairman, Vice-Chairman and General Secretary Stationaries for OC and exco (7 file clips for holding papers; memo paper; 15 pens) Comment booklets for freshmen and coordinators (1 per person) Guidelines to coordinators and alumni

5. 6.  

21  


Remarks: 1. Exco - Chairman to start the first question 2. Graduate to ask more questions than current students 3. Freshmen to feel pressured by the atmosphere but at the same time impressed by the quality of comments & questions 4. Roles of exco a. Hold the discipline and grant speaking right if needed (Wong Hiu Yan, Monique / Chan Tsz Ho, Duncan) b. Stay at the doorway to cater late participant (Tse Ka Man, Stephanie/ Li Chun Yee, Tracy) c. Pass or receive memo notes from OC (Chow Pui Ying, Alice/ Wong Wing Kwan, Jessie) d. To ask questions (Giauw Shiau Thong, Agatha/ Wong Wai Lun, Bobby) 5. Discipline of OC a. Be able to stand for the whole first gathering session b. OC should notify OC chairman immediately if they are unwell or leave directly in emergency (i.e. about to throw up) 6. Time control a. OC Chairman and External Vice-Chairman of exco will be the time keeper on and off stage b. Expect to finish by 1215 c. In case of having extremely late freshmen, he/she will have to be called on stage in spite of over run 7. First gathering is conducted in Standing Orders 8. Reasons to be called on stage will be in order as the following a. Absence within orientation period (no matter with or without letter) b. Lateness to first gathering c. Wrong dress code 9. Freshmen will go on stage before coordinators in order to avoid them from learning “standard answer” 10. Late participants will be signed in at the reception and be bought to the doorway by the coordinators where exco will have to bring them in at suitable moment and pass memo to OC to let them know 11. Coordinator should avoid direct question or comment to his/her group’s freshmen in order to make it easier to build up intra-group relationship in program afterwards On-day rundown: Time

Exco duties

Coordinators duties

Freshmen

0800-0815 Final briefing to coordinators and hand out guidelines

- Check attendance of coordinators - Pay attention and listen to briefing and raise any possible questions

Pay attention and listen to briefing and raise any possible questions

/

0815-0830 Last rehearsal of

Call coordinators

Decoration of venue and

/

 

OC duties

22  


first gathering

who have not arrived registration counter

0830-0900 - Leave the venue and take a rest - Wait for exco to inform them to get ready to start - Get into the serious mood

- Maintain the discipline in the venue - Arrange freshmen to get inside according to different discipline - Make sure everyone get settled down by 0900

- Record the presence of freshmen - Check dress code and lateness of freshmen and inform OC - Distribute comment booklet to freshmen - Arrange freshmen to put down their luggage separate into different curriculums

- Arrive - Register - Get settled

0900-1200 - March into venue to start first gathering - Hold and control the flow

- Maintain discipline - Raise questions and give comments - Communicate with OC and coordinators

- Maintain discipline Raise questions and give comments - Some coordinators have to stay in registration counter to cater late participants

- Settle down in the first gathering venue - Sit down according to different curriculums

1200-1230 Announce the end of first gathering

Maintain the discipline in the venue

Leave the venue

/

   

 

 

23  


Ice-breaking

Day 2, 18/8/2013, 1200-1400

Person-in-charge:

Giauw Shiau Thong, Agatha (Exco - Chairman) Chan Tsz Ho, Duncan (Exco - Sports Captain)

Objectives:

1. To start building intra-group relationships 2. To allow transition of atmosphere from serious to more relaxing 3. To generate good atmosphere and create group name for the next program

Venue:

3/F, Knowles Building

Dress code:

Society tee, day-1 camp tee

Expected participants: Freshmen, coordinators Atmosphere:

Fun, relaxing

Emphasis:

Seriousness: 1/3 Interaction: 3/3 Fun: 2/3 Danger: 0/3 Psychological demand: 2/3 Physical demand: 1/3

Preparation schedule:

1. Mid-August- Call Swire Canteen to confirm the price, the menu and on-day arrangement of the lunch order 2. 1 Day before- Check the availability of ASO booklet, Day 1 camp tee and group products of each group

Material list:

1. 2. 3. 4. 5.

ASO booklet Script for PIC Guidelines to coordinators Day-1 camp tee Group products

Remarks: 1. After the OC and all current members have left, respective PIC will come to the stage and brief the freshmen and distribute ASO booklet. 2. Freshmen are expected to keep quiet until they leave the Crit. Room. 3. The ASO booklet will not indicate the group number of the group but only the color, so that the freshmen will have to recognize their group mates by face or other more difficult means than holding up their fingers. 4. Rules to leave the venue of first gathering a. Freshmen will have to find out all their group members in silence; those who already find all their group members can sit down as a group. b. All exco need to help maintain the silent atmosphere in the venue. c. Freshmen will not be hinted on how to find their group members; they have to find clues from the ASO booklet to find all the group members. Hints including absence or late arrival of any group members will not be provided as well).

 

24  


d.

When all the groups are settled, exco of each group will come to pick up their group, leave the venue and meet up their coordinators. e. Group 1-4 will leave at the left door while Group 5-8 will leave at the right door. f. Freshmen can talk after leaving the venue. 5. 8 groups will scatter around on 3/F to play some ice-breaking games. 6. Suggested ice-breaking games a. 捉手指 b. 心臟病 7. Coordinators will brief the group its number and color, give out Day-1 camp tee and group products and lead ice-breaking games. 8. It is suggested that freshmen can get changed in Knowles Building before lunch. For group 1, 2, 3, 4 freshmen will go to 2nd floor toilet to change their clothes. For group 5, 6, 7, 8 freshmen will go to 4th floor toilet to change their clothes. It is expected that coordinators will guide the freshmen to the designated toilet. 9. Suggested place for lunch: Swire Canteen with lunch set bought for everyone in advance. 10. Group names have to be decided before 1400. 11. Time control a. The time to have lunch depends on the arrangement of each group. b. All groups have to reach their designated checkpoints of the next program at 1400. On-day rundown: Time OC duties 0815-0830 /

Exco duties Final check to see if camp tee and group products are ready when decorating venue 1200-1205 Announce the / ending of first gathering and leave the venue 1205-1210 / Exco PIC will brief freshmen about the rules to leave the venue 1210-1220 / Keep the venue silent 1220-1225 /

Lead their own group to leave the venue according to plan, meet the coordinators at the place for ice-break

1220-1230 /

Exco PIC will call Swire Canteen to confirm the number of lunch to be ordered and notify the time we go down

 

25  

Coordinators duties Freshmen Final check to see if / camp tee and group products are ready when decorating venue Leave the venue after / the OCs with other members /

Keep silent and listen to the instruction of exco

Get ready outside the venue to pick up their group - Greet freshmen actively and introduce group details - Give out Day-1 camp tee and group products 1 male and 1 female bring their group to get changed respectively

Find their group mates silently and sit down when finished Follow the instruction of coordinators

Group 1-4 will get changed


1230-1305 /

Lead the group to ice break and bridge the communication between coordinators and freshmen (more active)

1255-1305

1305-1355 /

Lunch with group and lead the generation of group name Bring the group to the gathering point of the next program

1355-1400 /

   

 

 

26  

Lead the group to ice Ice-break with group break and bridge the mates and remember communication their names between coordinators and freshmen (active) 1 male and 1 female bring their group to get changed respectively Lunch with group and lead the generation of group name Bring the group to the gathering point of the next program

Group 5-8 will get changed Lunch with group and generate group name Follow coordinators


探園

Day 1, 18/8/2013, 1400-1600

Person-In-Charge:

Wong Chiu Chun, Isaac (OC - Financial Secretary) Chau Sze Man, Maggie (OC - Program Secretary) Chow Pui Ying, Alice (Exco - Publication Secretary) Wong Wing Kwan, Jessie (Exco - Financial Secretary)

Objectives:

1. To acknowledge the change of role as a Hong Kong University Student

2.

 

• Having the initiative to explore • The freedom they have • Self-discipline • Critical thinking To enhance the intra-group friendship

Venue:

HKU campus

Dress code:

Society tee, dark plain trousers, sneakers (no sandals and accessories are allowed)

Atmosphere:

Happy, joyful

Emphasis:

Seriousness: 1/3 Interaction: 3/3 Fun: 3/3 Danger: 0/3 Psychological demand: 3/3 Physical demand: 2/3

Preparation schedule:

1. 2. 3.

Late July - Venue booking (KB318) Early August - Material preparation Early August – Pre-program workshop

Material list:

1. 2. 3. 4. 5. 6.

Flags UHU Script for the stimulation of lectures Stationary and draft paper Paint Paint brush

27  


Expectation:

1. A speech regarding the hints of the location freshmen need to find will be addressed towards the freshmen at a lecture hall. The different materials required for the group flags, photos of the locations will also be distributed to freshmen as hints. Freshmen are expected to grab as much materials as possible, but it is not compulsory for them to get all materials. 2. After the retrieval of materials, freshmen will be gathered at a place to create their own group flags with the materials they have got. 3. The freshmen will have a general sense of the geographical features of the campus. Also, freshmen will be more prepared for the free environment of university.

Remarks: 1. K. K. Leung G/F (Cloth, Hint: 釘嫂專屬地) 2. Knowles Bridge (Rod, Hint: 一條大路通拉把) 3. Grassland at Centennial Campus (Paper and pencil, Hint: HKU 最新的草坪) 4. May Hall (Paint, Hint: 民運故居) 5. 6.

Global Lounge at Swire Building (UHU, Hint: 民族包容度最高嘅地方) Roof top of Main Building (Paint brush, Hint: 玻璃之城嘅平台)

On-day rundown: Time

Exco duties

Coordinators duties

Freshmen

1400-1415 /

Check attendance of freshmen

Pay attention and listen to briefing and offer help to freshmen

Listen and jot down the notes

1415-1500 /

Accompany freshmen

Accompany freshmen

Finding

1500-1600 /

Get freshmen settled at 3/F Crit. Room, Knowles Building

Get freshmen settled at 3/F Crit. Room, Knowles Building

Get settled and start making the group flags

 

OC duties

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夜‧序

Day 1, 18/8/2013, 2000-2330

Person-In-Charge:

Chan Chun Fai, Ivan (OC – Human Resources Secretary) Wong Chiu Chun, Isaac (OC – Financial Secretary) Tse Ka Man, Stephanie (Exco – General Secretary) Wong Hiu Yan, Monique (Exco – Social & Welfare Secretary)

Objectives:

1. To make freshmen recognize both their new and old roles after getting into university 2. To let freshmen explore opportunities of selves in new environment

Venue:

Campsite Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong

Dress code: Atmosphere: Emphasis:

Day-1 camp tee Serious, mysterious Seriousness: 3/3 Interaction: 2/3 Fun: 1/5 Danger: 2/3 Psychological Demand: 3/3 Physical Demand: 1/3

Preparation schedule:

1. Late July - Designing the lamp 2. Early August - Laser cutting the lamp and buying materials

Material list:

1. 2. 3. 4.

Expectations:

1. Freshmen are expected to feel inspired by the cases we prepare. They will make different decisions and this leads to stressing level in different aspect. 2. Coordinators are expected to be caring and protective. They should stay with the freshmen all time during night track and ensure safety. They should contact exco coordinators and OC immediately during emergency. 3. Booth coordinators are expected to be past OC. They should be solemn and hold the booth in a serious way.

 

Colored transparent acrylic pieces Script for each “booths” Eye masks First-aid box

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Remarks: 1. Each booth will last for around 24 minutes. 2. Group coordinators will collect plates removed from freshmen’s lamp to facilitate efficient circulation of plates. 3. Group coordinators need to help collect the acrylic lamps after night sharing and take them to OC room. 4. Procedure: A. Freshmen’s eyes will be covered and they will be led through a series of booths. B. On start of the program, each freshman will be given a frame work of a lamp. C. Each booth will represent a specific scenario which freshmen might encounter in their university life, in which freshmen need to make decision. D. The lamp will be a prism with a pentagonal base. Each side of the prism represents a relationship, which includes family, lover, friends met prior university life, friends met in university and self ( 家人, 情人, 舊朋友, 新朋 友, 自己) E. Each decision made by freshmen will affect the relationship mentioned above. The intimacy level with each party will be symbolized by holes on each side of the lamp; the more the holes, the better the relation. F. On arrival of each booth, freshmen will be addressed a speech describing the scenario. Freshmen are then asked to make a decision. Coordinators will then put pieces of acrylic sheets with holes into the freshman’s lamp frame according to his/her decisions.   5. Scenarios:

Scenario 1: The first scenario will be about exchange. The freshmen will be presented with a scenario of whether give up friends, family, lover, and money in return of exchange. The theme of this booth will start at ‘Studies’ 學業. Scenario 2: The second scenario will be about transferring to other departments. The situation is that the lover demands the freshman to transfer to the department at which the lover is studying. On transferring, the freshman can have more times to spend with the lover, but at the same time sacrificing studying the subject freshmen loves and the possibly prosperous career. The theme of this booth will start at ‘Love’ 愛情. Scenario 3: The third scenario will be about family. In the scenario, freshmen have not been at home with family for a long time due to the busy studies and hall life. His/her family is discontent with the freshmen since he/she spent few time with the family. The family demands the freshman to spend every weekend at home. The freshman, then, needs to decide whether to take more rest at hall or to travel a long way back to be with family. The theme of this booth will start at ‘Family’ 家庭. Scenario 4: The fourth scenario will be about financial issues. The freshman is

 

30  


financially weak and needs loads of time to do part-time jobs. Since he is an architectural student and needs tons of money and time to make models in studio. And now He/she is presented with a chance to get into a hall. So he/she needs to choose between hall life, a possible chance of meeting loads of people and a possibly joyful hall life, or earning money rather than getting pocket money from parents. The theme of this booth will start at ‘Money’ 金錢. Scenario 5: The fifth scenario will be about friendship. The freshman has got a handful of new friends which he/she found useful when doing projects. Those friends urged him/her to a function which has serious time clash with the freshman’s secondary school friends gathering. He/she needs to choose which functions to go to. The theme of this booth will start at ‘Friendship’ 友情.

Scenario1 Scenario2

Scenario3 Scenario4 Scenario5

6. Trail:

 

Decision by freshmen

家人

情人

舊朋友 新朋 (大學 友 以前

自己

Exchange

Stay HK

Transfer

/

/

Stay in the department

/

/

Stay at hall

/

/

/

Back home

/

/

/

Hall

/

Part time

/

Project

/

/

Secondary school gathering

/

/

Gathering site for night track: Entrance of campsite Checkpoint for scenario 1: Outside OC room Checkpoint for scenario 2: At the road to car park Checkpoint for scenario 3: At the car park Checkpoint for scenario 4: At the road from car park to campsite Checkpoint for scenario 5: BBQ site

31  


7. Rationale of the acrylic lamp

The framework of lamp is a pentagonal base with five laser-cut tracks. They can place a maximum of five acrylic plates and locate them on the tracks. Each side of the lamp will represent a kind of relationship, and the plates will state the level of relation by its number of holes. The lamp will act as a souvenir for the freshman after ASO, as a reminder of his/her thought at the moment of the programme. We expect this to be some sort of an impact to the freshman.

Locations

 

32  


On-day rundown: Time

OC duties

Exco duties

Coordinators duties

Freshmen

2100-2120

Announce the start of the program and introduce the rules

Distribute eye masks and the lamp frames

Distribute blind folds and the lamp frames

Keep discipline

2120-2320

/

Lead the freshmen through the route and the booths

Brief the freshmen at each booth with solemn tone (Past OC) Follow the group and to ensure the safety of the freshmen during the program (Group coordinators)

Follow the guide of the coordinators and walk with eyes covered

After night sharing

/

Retrieve the completed lamps from the freshmen

Retrieve the completed lamps from the freshmen

/

 

 

 

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Demonstration of Cheers Day 2, 19/8/2013, 1030-1130 Person-In-Charge:

Objectives:

Tsang Chiu Tsun (OC - Publication and Publicity Secretary) Wong Wai Lun (Exco - External Vice-Chairman) Li Chun Yee (Exco - Publicity Secretary) 1. To promote the sense of belonging of freshmen towards their respective group 2.To promote intra-group relationships 3. To let freshmen familiarize with other groups’ characteristics Carpark at Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong

Venue:

Dress Code: Expected Participants: Atmosphere: Emphasis:

Day-2 camp tee OC, coordinators, freshmen Spirited, passionate Seriousness: 1/3 Interaction: 3/3 Fun: 3/3 Danger: 1/3 Psychological demand: 0/3 Physical demand: 1/3

Preparation schedule:

1. Early August - Briefing sessions for coordinators 2. Day one - Creating and practicing cheers by freshmen and coordinators respectively at night

Material list:

1. Mobile phone with Noise Sniffer app 2. Table 3. Chair 4. Camera 5. Video Recorder 6. Group flag

 

34  


Expectation:

1. OC shall be in line with their seriousness while holding the whole program. 2. The sense of belonging shall be boosted to the extent that freshmen shall be passionate about demonstrating cheers, willing to express themselves as a team and proud of their groups. 3. Intra-group relationships shall be boosted while sharing common views and achieving unity. 4. Groups shall know more about other groups, such as names, freshmen characteristics and group flags of the group. 5. Coordinators shall assist freshmen during the creation and practice of cheers and appreciate freshmen’s effort.

Remarks: 1. Preparation of cheers shall be reminded and encouraged by coordinators. 2. Coordinators shall prepare potential cheers for their freshmen. In case their freshmen really have no idea, coordinators shall suggest cheers for them. 3. Freshmen shall be reminded that cheers shall not be related to OC image and Standing Orders if they plan to include these ideas. 4. Eight groups will be called in random. 5. The cheer demonstrated by freshmen of the group is followed by explanation of group flags and the cheers demonstrated by coordinators of the group. 6. Each cheer by freshmen lasts for about 2 min while that by coordinators lasts for about 1 min. 7. After all demonstration of cheers, OC will announce the result, which will be 50% determined by the sound level of applause and acclamation using noise sniffer in the end and 50% determined by the OC. 8. The winning group will be invited to demonstrate cheer once again after Overall Comments. 9. OC and coordinators should ensure safety of participants. On-day rundown: Time

OC duties

1030

Walk in and / announce the start of program

1030-1115 Make sure the program runs smoothly by calling each group to demonstrate in numerical order  

Exco duties

-Help boost the spirited atmosphere -Demonstrate the cheers for respective their groups -Take photos for groups when 35  

Coordinators Duties

Freshmen

/

/

-Help boost the spirited atmosphere. -Demonstrate the cheers for respective their groups

-Demonstrate their prepared cheers -Be passionate about demonstrating cheers and proud of their groups


demonstrating cheers 1115

Announce the / method of determining the winning group

/

/

1115-1125 Recording the Applaud and Applaud and acclaim for Applaud and acclaim sound level of acclaim for the best the best group for the best group applause and group acclamation 1125-1130 Announce result 1130

the /

Announce the end of program

Guide freshmen to leave the venue for the next program

   

 

 

36  

/

/

Guide freshmen to leave the venue for the next program

Leave the venue for the next program


軍棋

 

 

Day 2, 19/8/2013, 1300-1800

Person-In-Charge:

Cheung Wing Mei, Carmen(OC - General Secretary) Chan Chun Fai, Ivan (OC - Human Resources Secretary) Wong Wing Kwan, Jessie (Exco - Financial Secretary) Chow Pui Ying, Alice (Exco - Publication Secretary)

Objectives:

1. To explore possibilities of self in new environment 2. To enhance the intra-group and inter-group relationship 3. To let the freshmen know the OCs

Venue:

Grassland outside the campsite The playground near the OC room The playground near the river The road near the Office

Dress code:

Day-2 camp tee

Expected participants:

Freshmen, coordinators, exco

Atmosphere:

Enjoyable

Emphasis:

Seriousness: 1/3 Interaction: 2/3 Fun: 3/3 Danger: 1/3 Psychological Demand: 3/3 Physical Demand: 2/3

Preparation schedule:

1

Late July - Running the program once e.g. the practical problem of program 2. Early August - Amending the details and make changes of the program e.g. the duration of mini games 3. Early August - Preparing all materials needed  

37  


Material list:

1. 2. 3. 4. 5. 6.

Pens Paper Black plastic bag Paper ball Bottles of water Balloons

Expectation:

1. Exco will hold the program, for example, announce the rule of the mini games and hold discipline of freshmen. 2. Coordinators will encourage the freshmen to think about the strategy and play the mini games with them 3. Freshmen should think about the strategy and play the mini games. 4. Freshmen should feel confused in the pre-game and then understand the rules and last to feel delighted and excited in the real game. 5. Freshmen should demonstrate unity during the program. 6. OC should not appear in front of the freshmen. 7. Time control a. Exco should be time keepers b. Each stage of battle should be two and half hours c. Pre-Game and discussion last for 30 minutes d. Each mini game should be around 10 minutes

Remarks: 2. Mini games l Robot (Group & individual) Group: one freshman has to use the black plastic bag to cover their eyes. Then, other group members can control the movement of the blinded freshman to pick up the paper ball on the ground and throw to the freshman who is battling. Individual: one freshman has to use the black plastic bag to cover their eyes. And then use the paper rod they have to attack the other freshman who is battling. l 飛氈 All freshmen have to stand on the plastic bag and turn the plastic bag to another side but all freshmen still need to stand on the bag at the same time. The faster group successfully turning the bag is the winner.

 

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l Inflating balloons Each group has to assign 3 freshmen to inflate 5 balloons. The faster group finishing the inflating process is the winner.

l Balloons battle Each group has to assign some freshmen to battle. They will put the blown balloons on their knees. During the battle, freshmen should step on the enemies’ balloons until the balloons blast. At the end of the battle, coordinators will count the balloons left. The group has most balloons left is the winner. l Guess and draw The freshmen of each group should line up. Coordinators then tell the first freshmen a word or sentence. The mission of the freshmen is to pass the message to the end and tell the answer to coordinators. The first freshmen should draw a picture to express the message and the second one have to write the message in word then the third freshmen shall draw the message out until the message is passed to the end. l Blind and drink Each freshman has to use the black plastic bag to cover the eyes. Then, coordinators will set a line that the total volume of water should not exceed the line after the freshmen drink the water. Freshmen have to drink the water until they think the volume of water is near the line. The nearest group is the winner. l Who are OC? Freshmen need to tell three OC’ Chinese full names. The faster group to tell three names will be considered as win. l 手結 Freshmen among a group shall randomly hold group members’ hands,then use different methods to make all group members becomes a circle. l 五毛和一塊 Boys are one dollars while girls are 50cents. The faster group to form the value coordinators announced (e.g. 2.5 dollars) would be the winner. l 炸彈 Freshmen inflat balloons and then form a circle within a group, tight the balloons around hips, then make them break without using hands.

 

39  


l 世界之最 The coordinator gives out a measuring unit like the ‘longest’ or the ‘biggest’ but without an object. Each team will send the person whom they consider to be most fitting with the description. Then the coordinator gives out the complete measuring requirement such as the longest hair and compares the group members who are being sent out to see who fit the description most. l 報數 Teammates from two teams first sit in alternating pattern. The coordinator will ask the participants to give the multiples of a particular number and each participant will need to give a multiple in order. The one that fails to give the according multiple will lose. l 蜻蜓點水 The coordinator will set a nylon line in front of participants as a boundary not to be crossed. A candy will be put beyond the boundary and participants need to use their own method to pick the candy up. The group which uses the least time to finish picking up all candies will be the winner and each teammate must pick up at least one candy. 3.

Rules l The 8 groups will be divided into 4, and undergo the program in 4 different places. Two groups will compete with each other. 10 roles will be assigned by the coordinator to each freshman in a group, namely bomb, 1st class soldier, 2nd class soldier, 3rd class soldier, 4th class soldier, 5th class soldier, 6th class soldier, 7th class soldier, 8th class soldier and commander. The roles are similar to military ranking, from the highest 'Commander' to the lowest 'Bomb', It should be noted that when either person in a battle is 'Bomb' (the lowest rank), both of them will die immediately without mini-game. Whatever any roles battle with 'Bomb', both side died. The main principle is to make a higher rank role to kill a lower rank role in the other group. Each role possesses a particular mark, bomb contains 1 mark, 1st class soldier contains 2 mark and so on, commander contains 10 marks. The first round lasts for 2 hours and 15 minutes and the survivors of each side carries particular points. The group with a higher score by adding up the points of survived roles will win the round. l During the battle, the freshman being chosen will pick another person in the other group to battle. Then exco will only announce whose rank is higher. Freshman with a higher rank (HRP) will need to win a mini-game in order to kill the lower rank person (LRP). The role of the person being killed will be revealed. If HRP loses in the mini-game, both of them will return to the team. If the two participants coming out are of the same rank, coordinator will inform them of this and they will return to the team. After first pair of battles, it is the other group's turn to send out a group member and battle again. Therefore, battles will be carried out in alternating order. l Trial: Freshmen will not be informed of the roles of their own or the other group. Therefore each freshman will first submit a little paper to the coordinator, choosing 3 people in the other team to battle.

 

40  


Coordinator will only inform freshmen whether they can kill or to be killed by the people they chose. This session only serve as a chance for freshmen to try to figure out what role they are. A freshman being able to kill another person in this try out is considered as a win. The group with more wins in this session has the right to start real game first. l Real war first round: The group that accumulates more wins in the trial has the priority to start the game and choose to send out a group member. The key of winning in this round is to have higher accumulation of marks according to the roles. For example, after the first round of real War, the 1st, 2nd and 3rd soldier of group A survive. For the group B, only commander survives. As commander possesses higher mark than the total marks of 1st, 2nd and 3rd, so group B wins in such situation. l Real war second round: In second round, the game starts all over again with all the roles. Two different groups are competing with each other. This time the group wins as soon as it kills the Commander and Bomb of the other team. This round also lasts for 2 hours and 15 minutes. However, if the commander and bomb are not killed at the end of game, Exco will still use the same way as the first round to calculate the points of each group. So, at the end, there are two winning groups will survive. The group which used less time to win in second round will be considered as the winner in the whole program 4. Expected scenario l This program may clash the Hall interview. If there are some freshmen in a group have to leave for the interview, the participants of that group will not as same as the other group. In this situation, if the number of participants of both groups is not equal, the coordinators will be substitute in the groups so that both groups have equal number of participants. If it is raining in the campsite, the venues will be moved to the living rooms. However, based on the limited room area, some mini games will not be held in the living room. On-day rundown: Time

 

OC duties

Exco duties

Coordinators duties

Freshmen

1300-1310 Announce the rules of game

Accompany freshmen

Accompany freshmen

Listen to OC

1310-1315 /

Lead the freshmen to the venues

Lead the freshmen to the venues

Follow the exco

1315-1320 /

Announce rules of game of first round in details

Hold discipline of freshmen

Listen to exco

1320-1535 / (Round 1)

Hold the program and ensure that freshmen know the

Encourage the freshmen to think about the game

Think about the strategy and enjoy the battle

41  


rules

strategy and play the mini games with them

1535-1540 /

Ensure freshmen safety while traveling

Ensure freshmen safety while traveling

Travel to venue of next round

1540-1545 /

Announce rules of game of second round in details

Hold discipline of freshmen

Listen to exco’s instructions

1545-1800 / (Round 2)

Hold the program and ensure that freshmen know the rules

Encourage the freshmen to think about the game strategy and play the mini games with them

Think about the strategy and enjoy the battle

42  


Exploring in the Dark Person-In-Charge:

Day 2, 19/8/2013, 1900-2300 Tsang Chiu Tsun, Chiu (OC – Publicity and Publication Secretary) Chau Sze Man, Maggie (OC – Program Secretary) Wong Wai Lun, Bobby (Exco - External Vice-Chairman) Chan Tsz Ho, Duncan( Exco - Sports Captain)

Objectives:

1. To acknowledge freshmen of different new possibilities in new environment 2. To inspire freshmen to think of their opportunities when they face these possibilities in new environment 3. To enhance the intra-group relationship between freshmen

Venue:

Campsite and the surrounding areas

Dress code:

Day-2 camp tee, trousers, sneakers

Atmosphere:

Inspiring, serious

Emphasis:

Seriousness: 2/3 Interaction: 3/3 Fun: 2/3 Danger: 2/3 Psychological demand: 3/3 Physical demand: 1/3

Preparation schedule:

1. 2. 3.

Material list:

 

Late July - Prepare different situations for the night track (the script for the checkpoint, the card for each checkpoint, the map for the program) Late July - Pre-program at the campsite Early August - Modify the program, prepare the material for program (the modified script and cards)

1. Pieces of puzzles for each freshman 2. Decoration for each checkpoint 3. Boxes for carrying puzzles 4. Lighting for checkpoints and dangerous points 5. Eyeshades 6. Script for each checkpoint 7. List of freshmen

43  


Expectation:

1. Some of the freshmen have no ideas or planning for their futures and don’t know what to do. 2. They are likely to know that the University provides variety opportunities for them, but they only know some general and common one such as becoming executive committee and applying internship. 3. Some specific and less common (services, etc.) can be told to them in the unspecified checkpoints. Freshmen will know that there are many other opportunities that they still don’t know. 4. Freshmen can get that through their active searching, they can explore a lot of opportunities, which may help to find out their goal. 5. At the end, freshmen will know that going to different checkpoints symbolizes that they try to learn about different aspects. 6. More importantly, they have to explore more to find out more opportunities.

Remarks: 1. The script and the position of the checkpoint should be clearly shown on the coordinators handbooks and ensure they understand the potential danger of the route (stated on the handbook) 2. The checkpoints are set up with lighting and the potential dangerous point of the route shall be lit. 3. The night program should mainly initiate freshmen to think about the possibilities they will face in university life. To control the atmosphere, freshmen are not likely to be allowed to speak and should keep quiet. 4. To ensure safety , coordinators should stop freshmen from running 5. Some helpers should be responsible for patrolling the whole area 6. A small pack of first-aid material will be distribute to each group and the coordinators should report to OC and exco if any accidents happen 7. The PIC of the night program will be responsible to clear all the checkpoint after the event 8. Format: This program will have at least ten checkpoints. They are representing different possibilities in the university, in this case activities. The activities are: 讀書, 上莊, 義工, 公民活動, 課外興趣, 自我 增值, 運動比賽, 戲劇, 背包旅行, 挑戰極限. These checkpoints will let freshmen acknowledge more activities rather than those common one such as living in residential hall. Each checkpoint will be decorated and at least one coordinator is in charge of this checkpoint. a. Photos showing a particular object are given to freshmen. Each object is unique and representing one freshman, i.e. pieces of puzzles. Freshmen are told that this puzzle is their own wishes and interests. They have to find out their own puzzles in the following journey. This symbolizes that the freshmen have to find their own wishes among the checkpoints representing their potential interests or wishes.

 

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b.

Every group will have different starting checkpoint. Groups are brought to the assigned checkpoint by at least two coordinators. The coordinator-in-charge will give a speech which presents the possible picture of involving in this activity. The speeches in each checkpoint are aimed at acknowledging freshmen the new activities and giving them brief information. After that, freshmen are told to remove their eyeshades. A box is placed in front of them. Those pieces of puzzles are already put in the box while freshmen are told to find their unique piece of puzzles in the box. However, at most two freshmen can find their puzzle in every checkpoint. Since each freshman will have a unique piece of puzzle, the list of freshmen that can find their own puzzles in this checkpoint can be figured out. A note of this list will be given to the coordinator-in-charge. The coordinator can delete the name and personal photo on the list after the freshmen could find the puzzle and leave this checkpoint. Those freshmen who cannot find their own puzzle have to decide their next checkpoint before they put on their eyeshades again. Those freshmen who have found their own puzzles have to be the “walking sticks” of remaining freshmen. c. Though out the journey, step 2 will be repeated until every freshman in the groups has found their own puzzles. Furthermore, some of the freshmen may have more than one piece of puzzles which are of identical shapes. However, this will not be informed in advance. These freshmen will be told if they still haven’t attempted to find the extra puzzles. In this attempt, all the freshmen will be inspired that there would not be one and only one choice among all the possibilities. d. After all the freshmen in one group have found their own puzzles, they will be told to merge all the puzzles they have found. They will find out that part of it is missing. Coordinators will tell them that the missing part will be on the top of Tai Mo Shan. Freshmen are asked if they would be willing to climb up there or go back to campsite. This action symbolizes that they should get out of their comfort-zone to find more possibilities. e. After the freshmen reached the top of Tai Mo Shan, a coordinator will again give a speech which conclude the whole program and give them the remaining piece of puzzle. Then, they can go back to campsite quietly.

On-day rundown: Time

Exco duties

Coordinators duties

Freshmen

1800-1845 Set up the checkpoints for the night program

Set up and decorate the checkpoint

Stay with freshmen

/

1845-1900 Final briefing to coordinators Get into serious mood

- Ensure the checkpoint are set according to plan - Pay attention and

Pay attention and listen to briefing and raise any possible questions

/

 

OC duties

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listen to the briefing and raise any possible questions 1900-1915 Briefing of the night program to freshmen

- Hand out the photo to all freshmen - Ensure freshmen understand the guidelines and can clearly see the photo

Ensure freshmen understand the guidelines for the night program

Listen to guidelines and try to memorize the image of their pieces of puzzles

1915-1930 - Leave the venue and take a rest - Discuss and solve the practical problem of the night program

Lead their own group to their assigned starting checkpoint

Ensure the safety of freshmen during the program

Walk quietly

1930-2215 - Leave the venue and take a rest - Discuss and solve the practical problem of the night program

Read the script for Ensure the safety of each checkpoint to freshmen during the bring the inspiration to program freshmen

- Walk according to their group decision - Listen and make choice at each checkpoint

2215-2245 To debrief the program

- Initiate the discussion within the group - Discuss the possibilities of freshmen

- To share their personal experience with freshmen

- To share their feelings towards the night program and their expectation to university life and the possibilities they found in the night program

2245-2250 Announce the end of the night program

Control the atmosphere of the freshmen

Guide freshmen to line up for the announcement of ending of second day session

Ready for the announcement from the OC Remain quite

0000-0100 Clean up the checkpoints

Clean up the checkpoints

/

/

 

 

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Property Empire Person-In-Charge:

Objectives:

Day 3, 20/8/2013, 0900-1715 Cheng Wing Hang, Rufina (OC - Vice-Chairman) Wong Chiu Chun, Isaac (OC - Financial Secretary) Tse Ka Man, Stephanie (Exco - General Secretary) Li Chun Yee, Tracy (Exco - Publicity Secretary) 1. To let freshmen know that the process of exploration is also as important as the outcome and cannot be neglected 2. To induce the courage in freshmen and encourage them to start off a process 3. To emphasize the importance of persistence to freshmen during exploration 4. To promote intra-group and inter-group relationships

 

Venue:

Sze Lok Yuen, Tai Mo Shan, Hong Kong Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Tai Mo Shan Picnic Site No.5

Dress Code:

Day-3 camp tee

Expected participants:

Freshmen, OC, coordinators, helpers

Atmosphere:

Exciting, enjoyable, happy

Emphasis:

Seriousness: 1/3 Interaction: 1/3 Fun: 3/3 Danger: 2/3 Psychological demand: 2/3 Physical demand: 3/3

Preparation schedule:

1. Late July - Mid August - Purchasing and preparing materials needed for the program 2. Late July - Testing the designed booths 3. Early August - Briefing sessions for coordinators 4. Day 2 - Distributing reminders to all coordinators to ensure smooth rundown 5. Day 2 - Reminding freshmen to pack their belongings before the program 47  


6. Day 2 - Preparing outdoors and indoors booths Material list

To be listed in the following descriptions

Expectation:

1. Freshmen expected to feel excited and get motivated throughout the program. They are encouraged to try and explore in the booths. They are also expected to realize their dreams as their own cities. 2. Role of coordinators: One coordinator stays together with the group and ensures safety. Other coordinators are expected to stay in their assigned area. 3. Role of OC: Stay in OC room but have to get prepared to tackle emergency situations. 4. Role of helpers: They are responsible for holding the booths and delivering materials throughout the program

Remarks: 1. Exco shall be reminded to install the app, i.e. noise sniffer, before the program since they may have to judge the winner of demonstration cheers among two groups 2. Food or energy bars shall be provided to coordinators as they have an early brunch On-day rundown:

 

Time

OC duties

Exco duties

0900

-Announce the start of program --Introduce the rules program

/

0900-1030

-Determine the initial capital by games -Hold an auction

Have brunch

Coordinators duties /

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Accompany their groups

Freshmen

/

-Have games to determine their initial capitals by games -Auction


1030-1130

Non-PIC OC pack the used materials and leave the campsite

-Set up booths and ensure every booth is well-prepared -Communicate well with coordinators of different booths

-At least one coordinator should have brunch with freshmen. -Other coordinators should follow exco to set up booths, ensure every booth is well prepared, and go to their designated booths.

-Have brunch -Read the map and instructions -Plan for the route -Pack all the belongings with them after lunch.

1130-1445

PIC stay in OC room and prepare for any emergency situation

Exco stay with their groups and ensure the safety of freshmen

-Coordinators hold the booths

-Put down their belongings at Constructing Site when exploration section starts -Explore different booths

OC PIC hold the auction

Stay with their group and ensure the safety of freshmen

PIC stay in OC room and prepare for

Exco stay with their groups and ensure the safety of

1445-1515

1515-1600

 

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/

Coordinators hold the booths

Go to the venue for auction

Explore different booths


1600

1600-1645

any emergency situation

freshmen

OC PIC announce the end of sale by ringing a bell

/

OC PIC clear up the booths

-Lead the freshmen to Constructing Site so they can build their dream city

/

/

Help clear up the booths

Move to Constructing Site and build up the dream city

-Help clear up the booths

1645-1715

 

OC PIC clear up the booths

-Exco from each group collects the plot and fix individual plots into one large plot so that a whole picture of the city can be shown -Take photos with the plots -Get back the belongings and walk to the pick-up point

-Take photos with the plot -Get back the belongings and walk to the pick-up point

-Take photos with the plot -Get back the belongings and walk to the pick-up point

Pack all

Travel to the

Travel to the

Travel to the

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1715-1800

1800-1815

the materials and travel back to HKU after freshmen leave /

next destination, Cafeteria Old Beach

next destination, Cafeteria Old Beach

next destination, Cafeteria Old Beach

Walk to the beach and settle down

Walk to the beach and settle down

Walk to the beach and settle down

1. General Rules and Information 1.1 The role of freshmen Freshmen participated in the program act as a team with their groups. 1. 2 Determination of the winner -50% of the total capital of the group -50% of the number of trials of booths by each group 1.3 Announcement of result Result will be announced in Cafeteria Old Beach right after barbeque.

2. Gaming system 2.1 Money system The initial capital of each group is given in the game of running and grabbing money from a box. They are required to use the capital to bid the plots and buildings specifically of different nature, play the booths and invite other groups to demonstrate cheer. 2.2 The determination of initial capital Location: Car park in the campsite Materials needed: banknotes, group flags, a non-transparent box, cheque Aims: To determine the initial capital Description: First, a freshman representing a group will run 50m to take their own group flag and return to their starting point. When the freshman arrives, another freshman will run about 30m to grab money by one hand from a non-transparent box. The box contains only $1000 notes. The notes grabbed by the freshmen will be counted by OC. The first three winners will receive a bonus of $1500, $1000, and $500 respectively. The initial capital will be the money grabbed and bonus received by the group. It will be presented as a ‘cheque’ given by OC Chair for the coming auction.  

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2.3 Auction system 2.3.1 First auction: Selling plots Time: 0945-1030 Location: Car park in the campsite Materials needed: banknotes, group flags, plots, agreement for sale and purchase, hammer Description: Plots displacing cities of different themes, which are ‘Artistic City’, ‘Tranquil City’, ‘City of Life’ and ‘Mixed City’ of two land uses are to be bided and sold. There are two plots of the same nature respectively. Elements in the dream city the freshmen build should correlate with the themes. The minimum price set for ‘Mixed city’ shall be higher than the others. The minimum price set for all city shall depend on the minimum initial capital among all groups. A renovation card, the instruction of program, map of campsite and surrounding areas, will be given in the end of the first auction for their reference. Freshmen will also be reminded that the second auction is about buildings with themes. 2.3.2 Second Auction: Selling special buildings Time: 1445-1515 Location: Car park in the campsite Materials needed: banknotes, group flags, and specialized buildings Description: There will be six buildings in the second auction of different nature with the use of different materials, belonging to the category of “Artistic city”, “Tranquil City” and “City of Life”. Each category has two buildings for biding so there will totally be six buildings. The purpose of the nature of plots is for regulating the types of buildings they can bid at the second auction. Groups can bid the building with corresponding nature. A minimum price of $3000 for each building is set. 2.4 Renovation system Two renovation cards are needed for allowing adding an additional nature into the plot, e.g. artistic etc. Each group is given a renovation card at the end of the first auction. Groups can obtain the other card either by playing challenging booth games as * as below or by performing better when demonstrating cheers with the other group. Groups with plots that are of mixed nature cannot upgrade their plots, i.e. cannot add more nature to their plots. For plots with only one nature, they can upgrade their plot with two renovation cards. They can choose one more nature to add into their plot. Obtaining renovation card at booths: every group can only obtain renovation cards from booths of higher difficulty as * as below. These booths will be indicated on the map. Each group has to pay $1000 for playing the booths. If the group succeeds in winning the game, the group will get the renovation card. If they lose, the group will not get the renovation card and they will lose that $1000. But the group will have one more chance in trying the game.

 

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Demonstrating cheers with another group: Demonstrating cheers with another group is another way to obtain renovation card. If one group wants to obtain one more renovation card, they have to invite another group to compete by demonstrating their respective cheers when the two groups meet each another. The group which initiates the demonstration of cheers has to pay $ 1000 to the opponent no matter the result of competition. One group will win if they can demonstrate their group cheers in a higher volume. It should be judged by coordinators nearby by an app, namely noise sniffer. The winner can get the renovation card of the opponent. No group can refuse the challenge unless they do not possess any renovation card. 2.5 Plots A land with different landscapes such as sea and mountain is divided into eight pieces. These pieces possess different natures: -City of Life x2 -Tranquil City x2 (with either a mountain or a lake on it) -Artistic City x2 -Mixed City x2 (groups can choose the two land uses they want to include into the plot) The minimum price of a plot shall be confirmed after knowing the least amount of money a group grabs during the determination of initial capital. The purpose of the natures of plots is for regulating the types of buildings they can bid at the second auction. Groups can bid the building with corresponding characteristics to their plots. Different types of cities can also buy different items in shop to be listed as follows. 2.6 Shop Location: Near to Tai Mo Shan Picnic Site No.5 Manpower needed: 4 coordinators Different buildings and decoration will be sold in the shop. The costs are listed as follows: A low-rise village house: $750 (all cities) A high-rise residential building: $2000 (all cities) A commercial building: $1500 (all cities) A shopping mall: $2000 (City of Life and mixed city) An industrial building: $1500 (City of Life and mixed city) A Neon sign: $750 (Artistic city and mixed city) A solar panel: $450 (City of Life and mixed city) A vehicle: $350 (City of Life and mixed city) A 5 X 5cm grass: $300 (all cities) A human: $400 (all cities)  

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2 stones: $100 (all cities) The above price will fluctuate with the fluctuation rate of real estate market and inflation rate. The number of times announced for price change is three times in the program. 2.7 Constructing Site Location: Tai Mo Shan Picnic Site No. 5 Manpower needed: 2 coordinators Materials needed: 8 UHU, 8 scissors, 8 cutters, 8 rulers Aims: To realize the dream of each group by creatively constructing their dream city with buildings and various accessories. Description: Every group will make use of all the buildings bought in shops and auction in this section to build out their city of dream. Using the accessories such as neon signs, citizens, animals etc. can allow them to freely add designs and elements to actualize their dreams. 2.8 Card System Renovation card: Two renovation cards allow the adding of natures into the plot of land. Appreciation card: Freshmen will get from fixed booths only given if they fail to complete the booth game continuously for two times, and they ask for the third opportunity. They provide different types of advantage to freshmen when completing games in fixed booths such as lengthening the time, reducing the number of participants, and giving hints. 2.9 Fake notes and buildings There will be fake notes and buildings at the sides of the way. Those counterfeit notes and buildings can be distinguished by certain vague features, and these counterfeit materials will not be counted at the end of the program when calculating the scores. 2.10 Disciplinary Council Location: Open area with water supply Manpower needed: 3 coordinators, preferably exco or OC in previous sessions Materials needed: water gun, water bombs, water Aims: To enjoy the coolness of water under the hot weather, preventing them from heatstroke To promote relationship between freshmen and coordinators and intra-group relationship Description: Disciplinary Council is a must-go place for all freshmen. Freshmen shall be reminded by a mysterious character by giving them a paper slip to guide them to the Disciplinary Council in the midst of their exploration section. They will play 開口中. In case if freshmen lose, they will be ‘punished’ by the coordinators, i.e. they will be splashed by water via water bombs and water guns. Freshmen not only can escape themselves from the hot weather for a moment, but also prevent themselves from having heatstroke.  

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2.11 Booth There will be three types of booths: Fixed Booth, Opportunity Booth, and Lucky Booth. Each group can only play the booth game at most two times continuously given if they fail in the first time. However, each group cannot play the booth game again given if they already won the game once previously. 2.11.1. Fixed booth Freshmen shall pay from a range of $100-1000 in order to play the game. They will be rewarded in an amount double of their payment if they win the game. There are two three types of fixed booths. The first type emphasizes inducing freshmen with courage. The second type of booth emphasizes the importance of persistence during exploration. The third type of booth is related to knowledge. 2.11.2. Opportunity booth Random coordinators will walk by and interrupt a group’s way. After catching all freshmen’s attention, if they agree to play in 5 seconds, they can start playing without paying any money. If not, they will walk away and the freshmen will lose the opportunity. 2.11.3. Lucky booth Freshmen do not have to pay in order to play the games. The booth game is relatively easier than those of other fixed booths such that money can be more easily earned.

Location of booths in camp site

 

Location of booths in Tai Mo Shan

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2.12 Booth game 2.12.1 Fixed booth 2.12.1.1. Unblock me Nature: Theme-related Location: Room Manpower needed: 1 coordinator Materials needed: MDF pieces, tables Aims: To emphasize the importance of persistence to freshmen during exploration Precautions: / Description: Similar to the app, Unblock Me, it is a version of Unblock Me in reality. Wooden blocks will form a puzzle. In order to win the game, the block in the centre must be able to leave at the exit within five minutes. Effect of appreciation card: Lengthening the time by one minute

2.12.1.2. Building of Straws Nature: Theme-related Location: Room Manpower needed: 1 coordinator Materials needed: Straw, single-sided tape Aims: To emphasize the importance of persistence to freshmen during exploration Precautions: A building made of straws by a group shall be destroyed upon the leave of group to avoid other groups from seeing the method of creating such building. Description: Limited straw and single-sided tape will be given to a group. Within a limited time of five minutes, freshmen shall build a ‘building’ over 1m, which can stand on itself for five seconds. Due to the common instable structure of the ‘building’, freshmen will have to persist in fine-tuning and strengthening the whole ‘building’ in order to complete the task. Effect of appreciation card: Lengthening the time by one minute 2.12.1.3. Apple in the dark Nature: Theme-related, Relationship-related Location: Roof top in the camp site Manpower needed: 2 coordinators Materials needed: eye masks, apples, single-sided tape Aims: To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: Freshmen wearing eye masks may crash with others coincidentally. But this shall not cause great danger to other freshmen as they walk slowly, having little momentum. Description: Five apples are hung. In each group, two people form a small team to eat one apple. Five small teams are formed. One of the two wears eye mask while another one does not need to wear the eye mask. Within a limited time of five minutes, those without eye mask have to give instructions to his or  

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her team mate so that he or she can eat the apple once. Hands should not be used during the game. Effect of appreciation card: Lengthening the time eating the apple by one minute 2.12.1.4. Friends in the Dark* Nature: Theme-related, Relationship-related Location: Hall in campsite Manpower needed: 2 coordinators Materials needed: eye-masks Aims: To induce the courage in freshmen and encourage them to start off a process To promote intra-group relationships Precautions: Freshmen wearing eye masks may crash with others coincidentally. But this shall not cause great danger to other freshmen as they walk slowly. Description: Among a group within a fixed period of time of five minutes, four freshmen will wear the eye mask and search for their six friends in the dark without any hints. It takes courage to make the first step. However, six other group members should not make any sound during the process of searching. Even they may crash with other accidentally, this shall be regarded as one of the challenge ahead while freshmen shall still persist in finding their group members. Effect of appreciation card: Lengthening the time for finding their group members by one minute 2.12.1.5. Touch the Secret in a Box Nature: Theme-related Location: Room Manpower needed: 1 coordinator Materials needed: Non-transparent boxes, water, jelly, candy in a shape of worm, rice Aims: To induce the courage in freshmen and encourage them to start off a process Precautions: Freshmen may be so afraid that they refuse to touch the secret in a box. Coordinator shall encourage freshmen to start off the process and touch the secret. Description: Three freshmen will represent the group to touch and feel an unknown object in a non-transparent box for no more than 10 second. It may be hard or freshmen to take the initiative to discover uncertainties. Freshmen, however, should realize the importance of overcoming their barriers in order to identify the object correctly upon touching. Effect of appreciation card: Lengthening the time for touching the unknown object by one minute 2.12.1.6. 100 Grids Nature: Theme-related Location: Grass land outside the campsite Manpower needed: 1 coordinator Materials needed: Nylon rope Aims: To emphasize the importance of persistence to freshmen during exploration Precautions: /  

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Description: There is a platform with 100 grids with a starting grid and an ending grid. There is an unknown route from the starting grid to the ending grid. The group will form a line and the freshman in the front shall try to guess the correct route by stepping on any one of the surrounding grids. If he/she step on a grid on the route, they can proceed; if not, they will have to start from the starting grid while the freshman in the front moves to the back. Effect of appreciation card: Giving them one hint for the following step

2.12.1.7. Avoid the Poop!* Nature: Theme-related, Relationship-related Location: Upper part of Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: Poops from cows Aims: To induce the courage in freshmen and encourage them to start off a process To promote intra-group relationships Precautions: Freshmen shall avoid accidentally stepping onto the cow’s poops. Description: Poops are regarded as one of the most disgusting object in the entire world. In this booth, freshmen will be provided with the opportunity to deal with something they don’t prefer, as symbolized by cow’s poops. Two pairs from each group will represent the group to complete the task. In front of them are the poops of cows. A member of the pair has to carry the other group member to walk past the cow’s poops in order to complete the tasks. Effect of appreciation card: giving freshmen an extra $200 when they completed the task successfully. 2.12.1.8. Can You Eat With Chopsticks? Nature: Theme-related, Relationship-related Location: Open area next to the kitchen Manpower needed: 1 coordinator Materials needed: Long chopsticks, cheese ball Aims: To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: Freshmen shall avoid dropping the food onto the floor, causing food waste. Description: With chopsticks of usual length, people can often take and eat the food easily. However, when using a pair of unexpectedly long chopsticks, how should they eat the food? In this booth, five freshmen are expected to feed their group members with a pair of long chopsticks. As this is not their usual practice, they may fail to grab the food easily. Through the process of trial and error, they shall realize the importance of being persistent. Effect of appreciation card: Involving four pairs of freshmen only

 

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2.12.1.9. News True or False? Nature: Knowledge-related Location: Car park near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: Flags with tick and cross printed, questions about current affairs Aims: To strengthen the understanding of freshmen towards architectural affairs Precautions: / Description: There will be four statements concerning current affairs. All freshmen in a group are required to determine whether the four statements are true or false on their own. A question is answered correctly when at least half of the group answers the statement correctly. Effect of appreciation card: Answering three questions only 2.12.1.10. Read and Answer Questions about News Nature: Knowledge-related Location: Car park near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: A news article, timer Aims: To strengthen the understanding of freshmen towards architectural-related affairs Precautions: / Description: A piece of news article is provided and the whole group shall work together to read the article. After 5 minutes, freshmen shall stop reading the articles. Questions according to the article will be asked. They earn different amount of money with respect to the number of questions they answered correctly. Effect of appreciation card: Lengthening the time of reading newspaper into seven minutes 2.12.1.11. Tongue Twister Nature: Knowledge-related Location: The road leading to the campsite Manpower needed: 1 coordinator Materials needed: Tongue twister related to Architectural Society, timer Aims: To strengthen the understanding of freshmen towards architectural affairs Precautions: / Description: Information about Architectural Society will be used to create a tongue twister. Three freshmen of the group have to successfully say the tongue twister within 5 seconds. Effect of appreciation card: Lengthening the time into 8 seconds 2.12.1.12. What Is That Material? Nature: Knowledge-related Location: Open area in the campsite Manpower needed: 1 coordinator  

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Materials needed: Construction materials such as cement, wood, iron, gypsum, etc. Aims: To strengthen the understanding of freshmen towards architectural affairs Precautions: / Description: There will be descriptions on three types of construction materials. Freshmen as a team have to pick the material being described. Effect of appreciation card: Providing three more hints 2.12.1.13. Famous Landmark Nature: Knowledge-related Location: Room in the campsite Manpower needed: 1 coordinator Materials needed: Model or photos of famous landmark Aims: To strengthen the understanding of freshmen towards architectural affairs Precautions: / Description: One model of famous landmarks is drawn from a box. Freshmen have to answer questions about the landmarks, for example, the architect who builds the landmark. Effect of appreciation card: Providing one hint if freshmen cannot answer the question

2.12.1.14. Tree of Wish* Nature: Knowledge-related, Relationship-related Location: Open area in the campsite Manpower needed: 2 coordinators Materials needed: tree, rope, paper, oranges Aims: To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: Freshmen may be hit by the falling oranges and get injured. Further reminding shall be given to freshmen to mind their safety. Description: Every freshman of a group shall write their wishes on a wishing paper attached to an orange. Each group will be given three sets of paper and orange. In order to complete the task, they have to keep throwing the orange until the three sets of wishes are hung on the tree. Effect of appreciation card: Giving freshmen an extra $200 when they completed the task successfully. 2.12.1.15. This Stings my Hand! Nature: Theme-related Location: Open area with tree near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: Spiky objects, tree Aims: To induce the courage in freshmen and encourage them to start off a process Precautions: Freshmen may be stung by the object and may fall down so they must handle the task with  

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great care. Description: Spiky object is hung on the tree. Freshmen in each group should work together so that one of them can pick the spiky object from the tree. Effect of appreciation card: Lowering the height of the object hung 2.12.1.16. Walking through the stairs Nature: Theme-related, Relationship-related Location: Open area near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: steel bar Aims: To induce the courage in freshmen and encourage them to start off a process To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: Be careful of falling when moving the freshman up to step up the steel bar. Description: Two freshmen form a pair and hold a steel rod above the ground. This forms four to five pairs of freshmen with a steel rod. They have to work together coming out a method for one freshman to walk through all the steel rods safety in order to win. 2.12.1.17. What am I? Nature: Theme-related, Relationship-related Location: Open area near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: card with objects printed Aims: To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: / Description: By randomly taking one card from a set of cards respectively, four freshmen are expected to pretend the sound of such object or action. The remaining group members shall guess correctly what freshmen are imitating in order to win. Effect of appreciation card: Involving only three freshmen to pretend the objects or actions 2.12.1.18. Break and Form the Watermelon Nature: Theme-related, Relationship-related Location: Car park near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 2 coordinators Materials needed: watermelon, toothpicks, and tissues Aims: To emphasize the importance of persistence to freshmen during exploration To promote intra-group relationships Precautions: Watermelon is juicy, of which the juice may be spilt on floors. A venue with rough floor shall be found to prevent skidding.  

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Description: Freshmen from the group have to wear eye mask and then break the watermelon with a stick. Other group members should give hints to the freshman with eye mask so that he or she can hit the watermelon. A small watermelon will be provided for a group. Freshmen are expected to eat the watermelon, and then form a shape of watermelon with the use of toothpicks. Effect of appreciation card: Allowing freshman to break the watermelon without wearing eye masks 2.12.1.19. Bed of Arms Nature: Theme-related, Relationship-related Location: Open area near toilet in campsite Manpower needed: 2 coordinators Materials needed: pillows Aims: To induce the courage in freshmen and encourage them to start off a process To promote intra-group relationships Precautions: A lighter freshman is more preferred to be the one on the bed. A pillow will be provided below the head of the one lying to prevent sudden falling, affecting the brain. Description: It is difficult for someone to sleep on an unstable bed. In this game, it takes courage to perform the task and requires strong bonding between freshmen of a group when a freshman has to lie on a bed formed by the arms of other freshmen. If the freshman can lie on the bed for ten seconds, the group wins the game. Effect of appreciation card: Reducing the time for freshman to lie on the bed for two seconds 2.12.1.20. On the Rock Nature: Theme-related, Relationship-related Location: Rocks in car park near Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 2 coordinators Materials needed: / Aims: To induce the courage in freshmen and encourage them to start off a process To promote intra-group relationships Precautions: As freshman may fall down easily, coordinators in the booth shall be responsible for taking good care of them. Description: Standing on a narrow rock with the risk of falling down is uneasy. In this booth, we provide opportunities for freshmen to stand on a narrow rock, challenging them. Every freshman in the group is expected to stand on a narrow rock for 10 seconds without toppling in order to win the game. Effect of appreciation card: Reducing the time for freshman to stand on the rock for two seconds 2.12.1.21. Noodle Race Nature: Theme-related Location: Kitchen Manpower needed: 1 coordinator Materials needed: Cup noodles, hot water, forks  

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Aims: To emphasize the importance of persistence to freshmen during exploration Precautions: Noodles being too hot may burn freshmen’s tongue. Description: Everyone in the group is given a cup noodle. Freshmen have to finish the cup noodle in 8 minutes. Effect of appreciation card: Lengthening the time for eating the cup noodle to 10 minutes 2.12.1.22 Sparkle! * Nature: Theme-related, Relationship-related Location: BBQ site in campsite Manpower needed: 2 coordinators Materials needed: Wood, stones Aims: To emphasize the importance of persistence to freshmen during exploration Precautions: Coordinators should avoid freshmen being hurt by the sparks. Description: Freshmen are supposed to drill pieces of wood to get a fire. But it is not easy to spark a fire by mere woods. There is a pair of wood inserted with fire stones. Only by drilling the two pieces of special wood could the freshmen spark a fire. Effect of appreciation card: Eliminating one pair of the woods

2.12.2. Opportunity booth 2.12.2.1. Acclaim for Ourselves! Nature: Relationship-related Location: Not fixed Manpower needed: 1 coordinator Materials needed: / Aims: To promote intra-group relationships Precautions: / Description: Freshmen are expected to acclaim for their group in an innovative or interesting way in order to receive money. 2.12.2.2. Demonstration of cheers Nature: Relationship-related Location: Not fixed Manpower needed: 1 coordinator Materials needed: / Aims: To promote intra-group relationships Precautions: / Description: Freshmen are expected to demonstrate their cheer to the coordinator in order to receive money. Through this, their morale will also be increased.

 

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2.12.2.3. Guess Who Am I? Nature: Relationship-related Location: Not fixed Manpower needed: 1 coordinator Materials needed: / Aims: To promote intra-group relationships Precautions: / Description: A freshman will stand in the front while the others will stand in the back in a horizontal line. In order to win the task, the freshman in the front should recognize the voice of other group members when they generally speak a sentence in Cantonese 'Guess who am I?’

2.12.3. Lucky Booth 2.11.3.1. Hit Your Target! Nature: Theme-related Location: Grassland near car park in Stage 8, MacLehose Trail, Tai Mo Shan, Hong Kong Manpower needed: 1 coordinator Materials needed: Little Sand bags, a board with different sizes of holes Aims: To induce the courage in freshmen and encourage them to start off a process Precautions: Freshmen shall avoid hitting other people by the sand bags accidentally Description: Each freshman of a group will be given five little sand bags. 2m in front of them is a board with different sizes of holes. Freshmen are expected focus on their target holes and throw their sand bags into them. No matter which hole does the sand bags enter, same amount of reward will be given.

 

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烙濤

 

Day 3, 20/8/2013, 2015-2100

Person-In-Charge:

Cheung Wing Mei, Carmen (OC - General Secretary) Tsang Chiu Chun, Chiu (OC - Publication and Publicity Secretary) Wong Wai Lun, Bobby (Exco - External Vice-Chairman) Wong Hiu Yan, Monique (Exco - Welfare and Social Secretary)

Objectives:

1. To enhance sense of belonging towards ASO13 2. To build up an impressive climax to memorize ASO13

Venue:

Kadoorie Beach

Dress Code:

Day-3 camp tee, shorts

Expected participants:

Freshmen, coordinators

Atmosphere:

Touching, memorable, fervent

Emphasis:

Seriousness: 1/3 Interaction: 3/3 Fun: 2/3 Danger: 2/3 Psychological demand: 0/3 Physical demand: 0/3

Preparation schedule:

1. Late July - Trials on constructing the symbolism 2. Early August - Practice theme song 3. Early August - Build the real scale symbolism

Material list:

1. lamps 2. wooden frame 3. Lyrics 4. Guitar

Expectation:

1.

OC a. Set up the symbolic setting before freshmen’s arrival 2. Exco a. Move the frame with lamps to a particular place b. Light up the strings 65  


3.

Freshmen a. Excited and surprised when seeing the scene b. Increase sense of belonging when singing the theme song 4. Roles of exco and coordinators a. Hold freshmen in groups b. Prevent them from getting near to the scene 5. Time control a. Theme song expected to be finished by 2040. Remarks: 1. The lamps should be held onto the frame tightly in “嵐途 ASO13”shape. 2. 3.

Freshmen must be distanced from the frame. Freshmen shall have time to learn the theme song and practice before this session. The lyrics of theme song have to be printed on the ASO booklet.

On-day rundown Time

   

 

OC duties

Exco duties

Coordinators duties

Freshmen

2015-2020 /

Introductory speech

Introductory speech

/

20202030

Teach freshmen to sing the theme song

Teach freshmen to sing the theme song

Read the lyrics inside ASO book

2030-2040 /

Sing theme song

Sing theme song

Sing theme song

2040-2050 /

Turn on the lamps

Hold the discipline of Sit according to freshmen groups Prevent them for getting too close to the frame

2050-2100 /

/

/

/

 

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Prepare for night sharing


Performance Person-In-Charge:

Day 4, 21/8/2013, 0900-0200 Chu Tinki Judy (OC - Chairman) Chau Sze Man, Maggie (OC - Program Secretary) Giauw Shiau Thong Agatha (Exco - Chairman) Wong Hiu Yan, Monique (Exco - Social & Welfare Secretary)

Venue:

Room 218, 212, 220, 228, 229, 318, 417, 420, 518, Knowles Building

Dress code:

Society tee, dark plain trousers, sneakers (no sandals and accessories are allowed)

Expected participants: Freshmen, coordinators, OC Atmosphere:

Serious

Objectives:

1. To let freshmen feel the strong bonding among members of Architectural Society 2. To let freshmen condense and reflect the experience in the past three days of ASO13 as a group 3. To explore the ambitions of oneself beyond university life 4. To boost friendship among group members

Emphasis:

Seriousness: 3/3 Interaction: 3/3 Fun: 1/3 Danger: 0/3 Psychological demand: 3/3 Physical demand: 1/3

Preparation schedule:

1. Mid July – Venue booking (Room 318, Knowles Building) 2. Early August - Invite graduates and members to participate in Performance

Material list:

1. Society flag 2. Orientation backdrop 3. Script for OC Chairman 4. Stationary for OC and exco 5. Stationary and paper for freshmen 6. Comment booklet for freshmen 7. Guidelines to coordinators and graduates

 

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Remarks: 1. Performance will be conducted in Standing Orders 2. Invitation of audience a. Past members will be invited to come back to watch performance b. Past AS exco/ OC of previous sessions will be invited through phone calls c. Current members will be invited through Facebook and personal approach 3. Expect past members to ask more questions than current members, which makes Freshmen to feel impressed by the atmosphere and the high quality of comments & questions 4. Roles of exco beside staying with his/her own group a. Emergency – feeling unwell or mental breakdown (Wong Hiu Yan, Monique / Chan Tsz Ho, Duncan) b. Stay at the doorway to cater participants who have to leave the venue (Tse Ka Man, Stephanie/ Li Chun Yee, Tracy) c. Pass or receive memo notes from OC (Chow Pui Ying, Alice/ Wong Wing Kwan, Jessie) d. Control the discipline and order off stage (Giauw Shiau Thong, Agatha/ Wong Wai Lun, Bobby) 5. Discipline of OC a. Be able to sit probably during performance b. Be able to recognize other freshmen on the stage c. Give comments when they are very eager to express themselves 6. Time control a. OC Chairman will be the time keeper on and off stage b. Expect to end Performance by 0100 7. Sequence of groups to be called on stage a. OC PIC will determine the sequences on day mainly according to the performance of groups in the past three days (in terms of fulfilling the aims of ASO13). Coordinators cannot doubt the decision of OC on arranging the order of performance. b. Three groups will perform before dinner break at 1730 c. At least three groups will perform between 1930 - 2330 - The three groups performing in such timeslot will be as: 2nd worse > worse > the best group d. The last two groups will be the 3rd best > 2nd best group 8. Arrangement for evaluation a. No group is allowed to leave the venue as they have to stay and listen to questions and comments 9. Coordinators will initiate sharing session when the whole performance is finished. 10. Proposed topics of Performance are listed as follows. 1. 平衡 • • •

如何分佈時間? 控制大學五件事的投入 有什麼方法去平衡

2. Puzzle • 碎片à欠缺的東西  

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拼湊人生à想拼湊什麼 團隊à每個人都是分散的碎片

• • 3. 稜

多面à大學生活/人生是怎樣的? 鏡子à反射à從朋友之中得到什麼?//改善自己? 切割面à平衡? 其中一邊特別多à為什麼這樣分配? 通透à理性/衝動? à看清自己

• • • • 4. 悅

• 開心快樂 • 為自己而悅à忠於自己? • 為別人而悅à扭曲自己? 5. 覓 • 想要的東西à為什麼想要?是不是真正想追求的東西? à 如何得到? (方法) • 尋找,尋找理想à如何 6. 圓 • • •

圓心à自我中心 圓外à置身事外 圓內à參與 à與人際關係有關,為什麼會這樣決定自己與朋友之間的角色? à做決定時: 自己對事件既看法à對自己的定位?

7. 翔 • 夢想/飛翔à有什麼夢想? à如何找出 (探索)? / 如何達到? à怎樣編排而令理想達成 8. 旦 •

日出à 希望à 期望大學四年得到什麼? à計劃 (一日之計在於晨) à有什麼計劃?

9. 憧 • 夢想 • 四年後的東西 10. 夕 • 夕陽à 回憶 à ASO 對 Freshmen 回憶 11. 拭 • 抹去à 抹去什麼 à 從新開始à 大學是新的開始 • 為什麼想抹去? 12. 澀 •

 

青澀 à 青春à令你回味的東西 à青春該是怎樣的?

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On-day rundown: Time

OC duties

Exco duties

Coordinators duties

Freshmen

0900

Announce the start of Performance and give out title sheets to coordinators

Help to allocate different groups to different venues

Encourage freshmen to brainstorm about ideas

- Listen to the instructions of OC - Read the title sheet carefully and leave according to the instructions given by exco

0900-1400 Call and check the progress of each group

Report to OC about the progress of groups every hour

Help freshmen to buy their lunch

Rehearse

1400-1425 Final call to check the progress

Send messages to past AS members to remind them about the performance at night

Decoration of venue and registration counter

1425-1430 Get ready to march into the venue

To give signal to OC when freshmen are ready

To get into the mode of asking question after performance

1430

- Maintain discipline - Raise questions and give comments

- March into the venue to start performance - Hold and control the flow

Communicate with OC and coordinators

Settle in performance venue

-Settle down in the performance venue -Sit down according to different curriculum

Remind Freshmen to sit properly and listen to comment

1430-1730 Performance of 1st to 3rd groups (50 minutes-1 hour per group) 1745-1815 Call Past AS members/ current members to remind them about the performance

To relax a bit

Dinner 1830-2300 Performance of 4th-6th groups (1 hour -1 hour 20 minutes per group) 2300-0100 Performance of 7th-8th groups (50 minutes -1 hour per group) 0100

- Announce the end of performance - Announce the end of Day 4 program

0100-0200 /

Lead society cheer / after OC Chairman’s announcement(Sports Captain)

/

Initiate sharing before in campus and dismissal at 0200

Sharing

 

 

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木箱

 

Day 5, 22/8/2013, 1000-1200

Person-In-Charge:

Cheng Wing Hang, Rufina (OC - Vice-Chairman) Cheung Wing Mei, Carmen (OC - General Secretary) Tse Ka Man, Stephanie (Exco - General Secretary) Chow Pui Ying, Alice (Exco - Publication Secretary)

Objectives:

1. To encourage freshmen to keep attempting and exploring continuously through different ways 2. To recap the memory of ASO13 3. To initiate freshmen to write comments and share their feeling to group members and coordinators of their own group, enhancing the relationship between coordinators and freshmen

Venue:

2/F, 3/F, 8/F, Knowles Building 3/F Crit. Room, Knowles Building

Dress code:

Society tee, dark plain trousers, sneakers

Expected participants:

Freshmen, coordinators

Atmosphere:

Enjoyable, touching, inspiring

Emphasis:

Seriousness: 1/3 Interaction: 3/3 Fun: 3/3 Danger: 1/3 Psychological demand: 3/3 Physical Demand: 1/3

Preparation schedule:

1. 2. 3. 4.

Late July - Finalize the design of wooden box Late July - Purchase the materials Early August - Make the wooden box by using laser cut Early August - Organize the briefing workshops for coordinators

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Material list:

1. Specifically designed wooden box with installed lock 2. Small bags 3. Comment cards 4. Group photos 5. Tools a. scissors b. Screwdrivers c. Cutters d. Forceps e. Hammer 6. Ropes

Expectation:

1. Freshmen feel curious about the program system and look forward to opening the box 2. Freshmen will try different methods to open the box but should not only restrict to keys 3. Freshmen shall understand the meaning of the programs through the sharing. Also, sharing for the whole ASO13 shall be done during sharing session. Freshmen will feel touching when they have sharing. 4. Roles of coordinators a. Ensure safety during the process b. Only provide guidance to freshmen but not tips 5. Time control a.   If   a   group   insists   on   using   one   type   of   tool   for   a   long   period,   like   15   min,  we  will  allow  them  to  use  but  coordinators  have  to  give  instructions   to  the  group  so  that  they  will  move  on  and  try  to  use  other  tools.   b. 10-min of buffering time for freshmen to walk back to the gathering place from the respective floors. Then it follows to sharing session (~30-45 mins) and group video session (~3 mins).

Remarks: 1. The utensils may be dangerous and needed to handle carefully. 2. Game rules and details of program: - Each group is provided with a specially designed wooden box with a lock. However, we will not provide keys as an option for them to open the box. In contrary, they are encouraged to explore other different creative ways to open the box. The box should be opened by screwdriver from behind. It can also be opened from cutting the laser-cut group number out by using cutter. - Different groups of freshmen are assigned to carry out the program on different floors in Knowles Building. They are required to find the hidden tools to open the box. The tools are hidden in many different  

72  


places, e.g. lockers, studio and even the bodies of coordinators. Tools being held by coordinators can boost the interaction between them and freshmen. The coordinators will also guide the freshmen to think in different ways when they encounter obstacles. - After that, it leads to the debriefing and sharing session. Groups of freshmen who fail to open the box will finally open it with clues from group coordinators. They are encouraged to rethink whether they have explored continuously in different ways and benefited from the previous four days of orientation camp period. - Each freshman can get one small bag from the wooden box. Comment cards from group coordinators and small group photos can be found in the small bag. Freshmen are encouraged to write comments back to their group coordinators. They are given several minutes to write before the next program starts. - There will be a video made by coordinators for each group at last to memorize and conclude the past several days of orientation camp period. On-day rundown:

 

 

Time

OC duties

Exco duties

Coordinators Duties

Freshmen

07300830

Set up the venue / and prepare the boxes

/

/

10001045

Announce and Accompany introduce the groups program at the start

10451050

/

Accompany their Accompany their Walk back to gathering groups to go back groups to go back to place to gathering place gathering place

10501135

/

Lead the debriefing Lead the debriefing Debrief and share and sharing session and sharing session

11351200

/

Play the group Play the videos Watch the group video video prepared prepared before before

their Accompany groups

 

73  

their Find the tools and try to open the boxes


Dinner Party

Day 5, 22/8/2013, 2000-2300

Person-In-Charge:

Cheng Wing Hang, Rufina (OC - Vice-Chairman) Chan Chun Fai, Ivan (OC - Human Resources Secretary) Li Chun Yee, Tracy (Exco - Publicity Secretary) Chan Tsz Ho, Duncan (Exco - Sports Captain)

Objectives:

1.

To moderate the tense atmosphere at the end of ASO13

2.

To promote relationship among all participants

Venue:

3/F Crit. Room, Knowles Building

Dress code:

Society T-shirt, dark plain trousers

Expected participants: Freshmen, OC, coordinators Atmosphere:

Relaxing, exciting, interesting, happy

Emphasis:

Seriousness: 0/3 Interaction: 3/3 Fun: 3/3 Danger: 0/3 Psychological demand: 0/3 Physical demand: 1/3

Preparation schedule:

Early August - Briefing sessions for coordinators Early August - Ordering catering services, purchasing the required materials Day 4 - Preparing and packing the materials needed for the program

Material list:

1. 2.

Tables Tableware

Expectation :

1. 2.

Relationships among participants shall be boosted. The identity of OC, coordinators, helpers and freshmen shall possess no hierarchy. All participants shall leave the venue with joy.

3.

 

74  


Remarks: 1. When Overall Comment delays till 23:00, the party will be cancelled. 2. Catering service will be ordered and delivered right before the end of Overall Comment. 3. One PIC and helpers will leave Crit. Room to handle the catering. 4. Pop music will be played to boost the atmosphere. 5. Individual groups can stay in Crit. Room to play games or have sharing after dinner but it is not compulsory. On-day rundown:

 

 

Time

OC duties

Exco duties

1900

Announce that the Encourage freshmen Encourage freshmen Ready to join coming program is to stay longer for the to stay longer for the Dinner Party a Dinner Party Dinner Party Dinner Party

20002100

Have dinner

21002300

Play games with Play games groups their groups

Have dinner

Coordinators duties

Have dinner

Freshmen the

Have dinner

with Play games with their Play games with their groups groups

 

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Morning Gathering

Day 2, 19/8/2013, 0900-1000 Day 4 , 21/8/2013, 0800-0900

Day 3, 20/8/2013, 0800-0900 Day 5, 22/8/2013, 0900-1000

Person-In-Charge:

Chu Tinki, Judy (OC - Chairman) Cheng Wing Hang, Rufina (OC - Vice-Chairman) Giauw Shiau Thong, Agatha (Exco - Chairman) Wong Wai Lun, Bobby (Exco - External Vice-Chairman)

Venue:

Car park of campsite Room 318, Knowles Building

Dress Code:

Day-2 camp tee Day-3 camp tee Society tee, dark plain trousers, sneakers (no sandals and accessories are allowed)

Expected participants: Freshmen, OC, coordinators Atmosphere:

Serious

Emphasis:

Seriousness: 3/3 Interaction: 2/3 Fun: 0/3 Danger: 0/3 Psychological demand: 3/3 Physical Demand: 0/3

Preparation schedule:

1. One day before: Preparing the information of freshmen to be standing on stage

Material list:

1. 2. 3. 4.

File clips Pen Paper Information about freshmen to be standing on stage

Remarks: 1. Objective focus: Day 2 a) Change of Role as an university student - Personal scope - Family perspective b) Choices and Responsibilities  

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Day 3

a) Change of Role as an university student - Society Scope b) Intra-group relationship

Day 4

a) Intra-group relationship b) To condense their emotions on the experience of past three days - Personal scope: what you learnt - Scope of group: how much you gave and how much you could get

Day 5

a) Inter-group relationship b) Architectural Society - Bonding - Professionalism  

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Night Sharing

Day 1, 18/8/2013, 2300Day 3, 20/8/2013, 2130-

Person-In-Charge:

Chu Tinki, Judy (OC - Chairman) Giauw Shiau Thong, Agatha (Exco - Chairman) Wong Hiu Yan, Monique (Exco - Social & Welfare Secretary)

Objectives:

1. To boost intra group relationship 2. To reinforce freshmen’s understanding about the objective focus (coherent with morning gathering) of the day 3. To encourage freshmen to think and share about their experiences or thoughts of the day 4. To further introduce Architectural Society to freshmen

Venue:

Campsite Room, Kadoorie Beach, Knowles Building

Day 2, 19/8/2013, 2300Day 5, 22/8/2013, 0100-

Expected participants: Freshmen, coordinators Atmosphere:

Relaxing, Touching

Remarks: 1. Debriefing focus: Day 1 Night program debriefing -­‐ Time management in university life -­‐ Identity in various aspects -­‐ Choices and responsibilities To teach Society cheers and Society song To explain the concept behind the usage of Standing Orders in First Gathering Day 2 Night program debriefing To share their feeling Day 3 To share the feeling of previous experiences in campsite To talk about goals and expectations in university life To further inspire freshmen to look forward to their coming years through the sharing of coordinators Day 4 To discuss their performances and debrief about questions and comments raised in performance To evaluate the intra-group relationship To talk about their thoughts and feeling being a part of Architectural Society To share their aspirations as future professionals    

78  


Flow of Theme and Atmosphere Theme Day 1: Freshmen acknowledge their change of role as a university student as well as changes in other roles. Day 2: Freshmen acknowledge the possibilities in the new environment Day 3: Freshmen explore the future picture with four years of university life Day 4: Freshmen explore the future picture beyond four years Day 5: Encourage freshmen continue their exploration

 

79  


Atmosphere Day 1 First Gathering Ice Breaking 探園 Transportation Dinner OC announcing the start of 夜‧序 夜‧序 Night Gathering Night Sharing Day 2 Morning Gathering Demonstration of Cheers Lunch 軍棋

Serious, heavy Fun, relaxing Enjoyable Relaxing Relaxing Serious Serious Serious Relaxing, touching

Dinner OC announcing the start of “Exploring in the Dark” Exploring in the Dark

Serious Spirited, passionate Relaxing Enjoyable, excited Relaxing Serious Serious, inspiring

Day 3 Morning Gathering Property Empire Lunch Property Empire Transportation 烙濤

Serious Exciting, enjoyable, happy Relaxing Exciting, enjoyable, happy Relaxing Touching, memorable, fervent

Day 4 Morning Gathering Rehearsal of Performance Performance

Serious Excited, Nervous Serious

Day 5 Morning Gathering 木箱 Overall Comment Dinner Party  

Serious Enjoyable, touching, inspiring Serious Happy, joyful 80  


Logistics issues Person-In-Charge:

Chan Tsz Ho, Duncan (Exco – Sports Captain) Giauw Shiau Thong, Agatha (Exco – Chairman)

Date:

18/8/2013

Time:

1500-1900

Route:

From HKU Campus to Campsite (Tai Mo Shan)

Expected participants:

1. OC with helper 2. Freshmen and coordinators in group base

Preparation schedule:

1. Early-August: Call transportation company to confirm the price and on-day arrangement of the lunch order 2. 1 Day before: Reconfirm the transports and the on-day arrangement

Material list:

1. Materials used in ASO 13 campsite period

 

81  


Remarks:

1. The following transport will be arranged for different parties: a. OC: 2 vans (1500) b. Helpers: 1 vans (1500) 1 vans (1800) c. Coordinators, Exco and freshmen: 4

30-seat coaches (1800)

2. Materials to be transported to the campsite should be all ready at Architectural Society room at 1400 3. Helpers will be divided into two groups: one group for logistic and another group for assisting the exco to hold the afternoon program 4. OC and helper should be ready for transporting the materials to campsite at 1455, the venue will be Knowles LG2 platform 5. All the materials, OC and helpers should leave HKU campus at 1510 6. After the afternoon program, freshmen will be given 90 minutes to have dinner. Exco and coordinators need to gather at Knowles 3/F Crit. room at 1745 7. Freshmen and coordinators will be divided into two groups: Group 1,3,5,7 will be departed at 1755, Group 2,4,6,8 will be departed at 1805 8. Helper will be departed at 1810 9. Coordinators will be expected to communicate with freshmen on the trip to the campsite 10. Coordinators should encourage freshmen not to sleep during the trip

 

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On day rundown:

Time

OC duties

Exco duties

Coordinators Duties

Freshmen

1300-1355

Ensure the material are ready at KB 222

Ensure the material are ready at KB 222

/

/

1355-1405

Wait at Knowles LG2 for the vans

/

/

/

1405-1410

Leave HKU Campus

/

/

/

1745

/

Gather the coordinators and freshmen at Knowles 3/F Crit Room

Ensure their group is on time

Gather at Crit. Room according to the groupings and follow the instruction of the exco

1755

/

Guide the group 1,3,5,7 to Knowles LG2

/

Follow the instruction of Coordinators

1805

/

Guide the group 2,4,6,8 to Knowles LG2

/

Follow the instruction of Coordinators

1900

/

Guide the freshmen Guide the to the gathering freshmen to the place gathering place

 

 

 

83  

Follow the instruction of Coordinators


Transportation (Day 2) Person-In-Charge:

Chan Tsz Ho, Duncan (Exco – Sports Captain)

Date:

19/8/2013

Time:

Whole day

Route:

City Centre to Tai Mo Shan (Campsite)

Expected participants:

1. Freshmen who come and leave the campsite 2. Coordinators who come and leave the campsite 3. Helpers who come and leave the campsite

Preparation schedule:

1. 1 day before: Collect the number of people who will come and leave the campsite

Remarks:

1. Coordinators will help freshmen who want to leave the campsite to call taxi a. ASO 13 will accept their claim their taxi fee: Coordinators and helpers b. ASO13 will not accept their claim their taxi fee: Freshmen

 

 

 

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Transportation (Day 3) Person-In-Charge:

Chan Tsz Ho, Duncan (Exco – Sports Captain)

Date:

20/8/2013

Time:

1300-2000

Route:

From Campsite (Tai Mo Shan) to 咖啡灣 From Campsite (Tai Mo Shan) to HKU campus From HKU campus to 咖啡灣 From 加多里灣 to HKU campus

Expected participants:

1. OC with helpers 2. Freshmen and coordinators in group base

Preparation schedule:

1. Early-August: Call transportation company to confirm the price and on-day arrangement of the transportation 2. 1 Day before: Reconfirm the transports and the on-day arrangement

Material list:

 

1. Materials used in ASO 13 camp period

85  


Remarks:

1. The following transport will be arranged for different parties: a. OC: 2 vans (1500) ( with all the material except Property Empire material) b. Helpers: 2 vans (1300) ( with all the material ) 2 vans (1700) (From HKU to campus) c. Coordinators, Exco and freshmen: 4 30-seat coaches (1630) 2. Materials to be transported to the campsite should be already at Organization Committee Room at 1245 3. Helpers will help to transport the material back to HKU campus (1300) 4. All the materials and helpers should leave the campsite at 1310 5. OC will leave the campsite at 1500 to 加多里灣 6. After the afternoon program, freshmen will be give 30 minutes to gather their luggage and gather at the campsite car park . The gathering time will be at 1625 7. Freshmen and coordinators will be divided into two groups: Group 1,3,5,7 will be depart at 1630 Group 2,4,6,8 will be depart at 1635 8. Coordinators will be expected to communicate with freshmen

 

86  


on the trip to the 咖啡灣 9. Coordinators should encourage freshmen not to sleep during the trip 10. After the BBQ session, the following will be arranged: a. All groups will be gather at 咖啡灣 at 1955 b. Exco will lead each group to walk to 加多里灣, the route will be around 15 minute 11. A van will be arranged from 加多里灣 to HKU campus after the sharing session

 

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On day rundown:

Time

OC duties

Exco duties

Coordinators Duties

Freshmen

1245

Ensure the material are ready at organization committee room

Ensure the material are ready at organization committee room

/

/

1300

Materials leave the campsite

/

/

/

1500

Leave the campsite

/

/

/

1625

/

Give guidelines to the freshmen for leaving the campsite

Gather all the freshmen at the campsite car park

Follow the instruction of the exco

1630

Guide the group 1,3,5,7 to the coaches

Assist the exco to guide the freshmen

1805

Guide the group 2,4,6,8 to the coaches

1955

Gather the freshmen at 咖啡灣

/

2000

Guide the freshmen to 加多里灣

Assist the exco to guide the freshmen

 

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Catering issues Person-In-Charge:

Chan Tsz Ho, Duncan (Exco – Sports Captain) Giauw Shiau Thong, Agatha (Exco – Chairman)

Date:

18-22/08/2013

Route:

HKU campus, Campsite(Tai Mo Shan), 咖啡灣

Expected participants:

All participants

Preparation schedule:

1. Early-August: Call catering company to confirm the price and on-day arrangement of the catering stuff 2. 1 Day before: Reconfirm the catering and the on-day arrangement

Material list:

1. Trolley 2. Cutter 3. Sticker

 

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Remarks:

1. The venue will be the following: Day 1: a. Lunch: HKU campus b. Dinner: Near HKU campus Day 2: a. Breakfast: Campsite b. Lunch: Campsite c. Dinner: Campsite Day 3: a. Breakfast: Campsite b. Lunch: Campsite c. Dinner: BBQ at 咖啡灣 Day 4: a. Lunch: Near HKU campus b. Dinner: HKU campus Day 5: a Lunch: HKU campus b. Dinner: party at campus 2. Encourage each group to demonstrate cheer before each meal in order to build up the sense of belonging to the group, but the coordinators should keep the volume of cheer low which will not cause any disturbance to others 3. If freshmen have any special needs on food, requests will be redirected to the catering supplies 4. The food need to be ready 10 minutes before of the start of catering period 5. Coordinators will follow the instruction of exco to distribute the food

 

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Detail plan of the catering Day 1 Lunch Date: 18/8

Coordinators will lead the freshmen to the Swire Canteen, then the freshmen will sit according to their group order. 8 groups will leave randomly.

Time: 1300-1400 Venue: 2/F, Swire Building, The Swire Canteen

Day 1 Dinner Date: 18/8 Time: 1630-1745

Coordinators will lead the freshmen to the restaurants near HKU campus near HKU campus in group base. Each group can choose their restaurants on their own. Coordinators are suggested to think of the restaurants before head. The fee will have to be paid by the freshmen themselves. And the group are required to return to 3rd Crit. Room before 1745

Venue: Restaurants near HKU campus

Day 2 Breakfast

Breakfast/Lunch/Dinner box will be ordered from Cafe de Carol, and be

Date: 19/8

distributed to freshmen by coordinators. The groups will be sat according to their groupings

Time: 0900-1000 Venue: Campsite (Tai Mo Shan) canteen

Day 2 Lunch Date: 19/8 Time: 1200-1300 Venue: Campsite (Tai Mo Shan) canteen

 

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Day 2 Dinner Date: 19/8 Time: 1800-1900 Venue: Campsite (Tai Mo Shan) canteen

Day 3 Breakfast Date: 20/8 Time: 0800-0900 Venue: Campsite (Tai Mo Shan) canteen

Day 3 Lunch Date: 20/8 Time: 1200-1300 Venue: Campsite (Tai Mo Shan) canteen

Day 3 Dinner

The dinner will be BBQ at 咖啡灣, the seat at the BBQ company will be

Date: 20/8

booked, it is hoped that the BBQ session will help to boost the group relationship. The BBQ session will sharply cut at 1945 as the night program at 2000

Time: 1730-1945 Venue: 咖啡灣

 

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Day 4 Breakfast

Breakfast will not be provided but groups are strongly recommended to have breakfast together before getting back for morning gathering.

Date: 21/8

Day 4 Lunch Date: 21/8

Lunch will not be provided since this is the preparation period of the performance session. Freshmen should pay for their own lunch on this day and they should finish their lunch before the performance session.

Time: 1000-1300 Venue: Near Campus

Day 4 Dinner Date: 21/8

We will order dinner box from Swire Canteen and the organization committee will assign a place for their dinners . And the coordinators are encouraged to discuss the performance session with the freshmen.

Time: 1730-1830 Venue: HKU Campus ( Architectural Studio)

Day 5 Breakfast

Breakfast will not be provided but groups are strongly recommended to have breakfast together before getting back for morning gathering.

Date: 22/8

Day 5 Lunch Date: 22/8

Arrangement: lunch box will be ordered from Swire Canteen and the organization committee will assign a place for their dinners . The coordinators to discuss their feelings towards the five-day ASO.

Time: 1200-1300 Venue: HKU Campus (Architectural Studio)  

93  


Please refer to the program Dinner Party

Day 5 Dinner Date: 22/8

 

 

 

94  


Publicity and Publicity Late April on wall of 2/F back staircase, outside print shop and front staircase between 3/F and 4/F

Mid May on print out and online version of transparence

 

95  


Mid June online poster with information of google form application

Early July online poster regarding campsite

Early July online poster regarding organizing committee of ASO13

 

96  


Early July online poster regarding organizing committee of ASO13

Mid July online poster regarding preO forum

 

97  


Recruitment of Organizing Committee, Coordinators and Helpers OC Recruitment

Current Situation

 

Coordinators and Helpers • • • •

started in late April there are no specific poster or publicity means for OC names of potential OC were discussed in jong meeting

• •

started in mid June not many people know about exact dates of ASO13

the respond from members were less active than expected

oc recruitment was mainly done by personal approach

used google form to gather information of applicant

confirmation of recruitment were done through phone calls

deadline of recruitment was postponed

had first OC gathering on 10th June, 2013

members reflected that the link of google form is hard to find

confirmed members of OC team on 22th June, 2013

Close for registration

• •

Still open for registration Number of members who registered as coordinator: 39

Number of members who registered as helper: 3

Will continue to recruit coordinators and helpers

Will screen coordinators if the number exceed 40 o Persuade those who have to take leave be helper instead o Persuade members of 4-year cohort to be helper

98  


Post Orientation Events Rock Anchor Person-In-Charge: Objectives:

Cheng Wing Hang, Rufina (OC - Vice-Chairman) Chan Tsz Ho, Duncan (Exco – Sports Captain) 1.To further promote intra-group relationships 2. To create a piece of public artwork that represent ASO13

Venue: Dress Code: Expected Participants: Atmosphere: Preparation schedule:

3. To collective memories of ASO13 Rocks outside Union Restaurant Casual wear (old t-shirt) OC, coordinators, freshmen Enjoyable, fun 1. Early August - Confirm the availability and location of Rock Anchor and also other safety arrangements 2. Late August – Purchase required materials 3. Hand in the design to CEDARS for approval

Material list:

1. Acrylic paints 2. Brushes 3. Rubber gloves 4. Buckets 5. Face masks

Expectation:

1. Freshmen and coordinators of the same group will design and paint their own Rock Anchor 2. Intra-group relationships will be boosted through creating a piece of art work together 3. OC may also join rock anchor and make their own rock anchor representing ASO13

 

99  


Remarks: 1. The paper for designing the Rock Anchor will be distributed during 開 sem 飯. Different groups should take their own time to design before the submission deadline. 2. A date for submitting the design will be set before the program. 3. The date for Rock Anchor will be decided after the start of semester so as to choose a time slot with most of the people available. 4. Floor near to Rock Anchor will be covered with canvas during the program On-day rundown: 1. Gather at the place of Rock Anchor 2. Paint the rock (around 2 hour) 3. Announce the end of Rock Anchor 4. Clear up the venue

 

100  


開 sem 飯 Person-In-Charge: Objectives:

Cheng Wing Hang, Rufina (OC - Vice-Chairman) Chan Tsz Ho, Duncan (Exco – Sports Captain) 1.To further promote intra-group relationships 2. To involve more freshmen who do not participate in ASO13

Venue: Dress Code: Expected Participants: Atmosphere: Expectation:

TBC Casual wear OC, coordinators, freshmen Enjoyable 1. Freshmen and coordinators of the same group will have lunch together so that intra-group relationship can be boosted 2. To give blessing to freshmen since 開 sem 飯 is an event which blesses students will do well in the coming semester 3. Freshmen who do not participate in ASO13 can also join so that they can know more students from the same faculty

Remarks: 1. The date for 開 sem 飯 will be decided after the start of semester so as to choose a time slot with most of the people available.

On-day rundown: 1. Gather at Knowles Building 2. Walk to the restaurant 3. Have lunch together  

 

101  


Pre-Orientation Forum Booklet