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STARK COUNTY DISTRICT LIBRARY CANTON, OH BOARD OF TRUSTEES MEETING SEPTEMBER 20, 2011

Inspiring Ideas, Enriching Lives, Creating Community


Stark County District Library Board of Trustees Agenda - September 20, 2011 Madge Youtz Branch Library Canton, Ohio 5:00 pm. I.

Public Comments

II.

Board President Comments

III.

Main Library Friends Comments

IV.

Staff Reports A. Executive Director Kent Oliver B. Fiscal Officer Russ Humerickhouse C. Madge Youtz Branch Manager Kathy Clay

V.

Consent Calendar A. Minutes of the July 19, 2011 Board Meeting B. July Financial Report C. July Gift Report D. August Financial Report E. August Gift Report F. July and August Training Reports G. July and August Human Resources Reports

VI.

Building and Grounds Committee Report A. Facilities Update B. Jackson Capital Campaign Update

VII.

Human Resources Committee Report A. 2011-2012 Group Health and Dental Carriers Resolution

VIII.

Finance and Audit Committee Report A. Budget Update

IX.

Old Business A. Public Library Fund Revised Distribution Formula Endorsement Resolution

40

X.

New Business A. North Branch Self-Check Purchase Resolution B. Annual Fund Discussion

42

XI.

Adjournment Next Meeting Monday, October 18, 2011 at East Canton Branch Library

Page

9 14 21 23 30 32 33 34

36


Statistical Overview ‐ July 2011 Stark County District Library, Ohio

Circulation 400000

Year to Date 2,177,082 2010 2,029,534 2011

July

350000 300000

303,575  2010 283,986 2011

250000

‐6.45%

200000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul

Library Visits Year to Date

140000

July

815,070 2010 756,578 2011

120000

121,065  2010 108,191  2011

100000

‐10.63 %

80000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul

New Cardholders 1500

Year to Date

1300

July

5,976 2010 6,187 2011

1100 900

1,001 2010 1,138  2011

700

13.69 %

500 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul

Programs Year to Date 5,039 2010 4,749 2011

July

1100

449 2010 474 2011

600

5.57 %

100 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

Jul

August 2009 ‐ July 2010      August 2010 ‐ July 2011 1


Statistical Overview ‐ July 2011 Stark County District Library, Ohio

Program Attendance Year to Date 111,078 2010 130,086 2011

32000

July 22000

8,865 2010 21,870 2011

12000

146.70 %

2000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul

Website Visits ‐ Total 45000

Year to Date 254,090 2010 281,117  2011

40000

July

35000

37,629  2010 42,328 2011

30000

12.49 %

25000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

Jul

August 2009 ‐ July  2010      August 2010 ‐ July  2011 2


Statistical Summary ‐ July 2011 Stark County District Library, Ohio Month

Circulation Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC Online Renewals Downloads SCDL Total

Library Visits Main Library DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community Perry Sippo Plain Community

July 2011 Circulation 55,038 38,848 6,572 8,002 28,185 27,309 7,801 30,269 25,913 13,751 11,318 484 28,447 2,049 283,986 July 2011 Visits 31,991 4,823 4,334 14,584 8,367 5,250 13,108 13,337 8,746 3,652 108,191 Assisted  Circulation           46,048           19,649           23,282           18,280             7,666

Year to Date

July 2011 July 2010 % Change July 2011 July 2010 % Change % of Total Circulation 2011‐2010 Year to Date Year to Date 2011‐2010 19.38% 59,685 ‐7.79% 399,730 443,737 ‐9.92% 13.68% 39,979 ‐2.83% 361,486 364,664 ‐0.87% 2.31% 5,691 15.48% 39,141 35,584 10.00% 2.82% 8,135 ‐1.63% 50,800 58,471 ‐13.12% 9.92% 31,882 ‐11.60% 181,582 201,447 ‐9.86% 9.62% 32,974 ‐17.18% 188,595 219,555 ‐14.10% 2.75% 7,395 5.49% 52,663 49,708 5.94% 10.66% 32,041 ‐5.53% 195,485 224,449 ‐12.90% 9.12% 27,702 ‐6.46% 164,624 185,708 ‐11.35% 4.84% 16,859 ‐18.44% 94,889 109,564 ‐13.39% 3.99% 13,891 ‐18.52% 87,915 99,502 ‐11.64% 0.17% 491 ‐1.43% 5,644 5,861 ‐3.70% 10.02% 25,775 10.37% 196,476 172,792 13.71% 0.72% 1,075 90.60% 10,504 6,040 73.91% 100.00% 303,575 ‐6.45% 2,029,534 2,177,082 ‐6.78% July 2010 % Change July 2011 July 2010 Visits 2011‐2010 Circ per visit Circ per visit 33,884 ‐5.59% 1.72 1.76 4,982 ‐3.19% 1.36 1.14 4,143 4.61% 1.85 1.96 18,653 ‐21.81% 1.93 1.71 12,308 ‐32.02% 3.26 2.68 6,021 ‐12.81% 1.49 1.23 13,153 ‐0.34% 2.31 2.44 13,891 ‐3.99% 1.94 1.99 8,907 ‐1.81% 1.57 1.89 5,123 ‐28.71% 3.10 2.71 121,065 ‐10.63% 2.62 2.51 Self‐check Circulation             5,251             7,085             1,951             6,226             4,860

% Self‐check 10.24% 26.50% 7.73% 25.41% 38.80%

% Change 2011‐2010 ‐2.33% 19.29% ‐5.97% 13.07% 21.84% 20.98% ‐5.21% ‐2.57% ‐16.93% 14.30% 4.68%

Cardholders Total Cardholders Added this month

149,603          1,138

3


Statistical Summary ‐ July 2011 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. SearchOhio Borrowed SearchOhio Loaned ILL Borrowed ILL Loaned Volunteer hours

2011 2010 2011 2010 Hours Open Hours Open Circ per hour Circ per hour 250 235 220 254 480 504 81 79 195 203 34 28 195 203 41 40 250 235 113 136 250 235 109 140 195 203 40 36 250 232 121 138 250 233 104 119 250 287.5 55 59 209 217 54 64 183 192 3 3 2,957.0 2,979.5 96 102

Month 2011

2010

% Change 2011‐2010 ‐13.32% 2.03% 20.22% 2.40% ‐16.90% ‐22.15% 9.82% ‐12.33% ‐12.82% ‐6.20% ‐15.40% 3.42% ‐5.74%

Year‐to‐Date

75 65 334 474

76 62 311 449

% of Change ‐1.32% 4.84% 7.40% 5.57%

7,623 2,003 12,244 21,870

1,059 514 7,292 8,865

619.83% 289.69% 67.91% 146.70%

2011 474 659 3,616 4,749 20,654 20,022 89,410 130,086

Month

2010

% of Change 440 7.73% 749 ‐12.02% 3,850 ‐6.08% 5,039 ‐5.76%

9,060 17,860 84,158 111,078

127.97% 12.11% 6.24% 17.11%

Year‐to‐Date

2011 2010 % of Change             2,115             1,865 13.40%             3,991             3,864 3.29%

2011 14,151 28,526

2010 12,334 25,494

% of Change 14.73% 11.89%

228 733

218 779

4.59% ‐5.91%

1,572 5,421

1,442 6,113

9.02% ‐11.32%

142.55

471

‐69.73%

1,132

1,998

‐43.34%

4


Statistical Overview ‐ August 2011 Stark County District Library, Ohio

Circulation 400000

Year to Date 2,461,752 2010 2,330,023 2011

August

350000 300000

284,670  2010 300,489 2011

250000

5.56 %

200000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul Aug

Library Visits Year to Date

140000

August

927,462 2010 878,059 2011

120000

112,392  2010 121,481  2011

100000

8.09 %

80000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul Aug

New Cardholders 1500

Year to Date

1300

August

7,045 2010 7,594 2011

1100 900

1,069  2010 1,407  2011

700

31.62 %

500 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul Aug

Programs Year to Date 5,304 2010 5,088 2011

August

1100

265 2010 339 2011

600

27.92 %

100 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

Jul Aug

September 2009 ‐ August 2010      September 2010 ‐ August 2011 5


Statistical Overview ‐ August 2011 Stark County District Library, Ohio

Program Attendance Year to Date 116,178 2010 143,174 2011

32000

August 22000

5,100 2010 13,088 2011

12000

186.63 %

2000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Jul Aug

Website Visits ‐ Total 45000

Year to Date 293,059 2010 324,231  2011

40000

August

35000

38,969  2010 43,114 2011

30000

10.64 %

25000 Sep Oct Nov Dec Jan Feb Mar Apr May Jun

24 Month Trend Graph

Jul Aug

September 2009 ‐ August 2010      September 2010 ‐ August 2011 6


Statistical Summary ‐ August 2011 Stark County District Library, Ohio Month

Circulation Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC Online Renewals Downloads SCDL Total

Library Visits Main Library DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley SCDL Total

Self Check Use Main Library Jackson Township Lake Community Perry Sippo Plain Community

Aug 2011 Circulation 63,207 37,759 7,234 8,838 28,590 28,063 8,297 33,072 26,021 14,787 11,780 1,006 29,674 2,161 300,489 Aug 2011 Visits 38,936 5,718 4,770 14,222 11,615 5,344 14,125 12,901 9,569 4,284 121,481 Assisted  Circulation           50,625           19,064           23,204           18,118             8,608

Year to Date

Aug 2011 Aug 2010 % Change Aug 2011 Aug 2010 % Change % of Total Circulation 2011‐2010 Year to Date Year to Date 2011‐2010 21.03% 59,791 5.71% 462,937 503,528 ‐8.06% 12.57% 37,197 1.51% 399,245 401,861 ‐0.65% 2.41% 5,423 33.39% 46,375 41,007 13.09% 2.94% 7,879 12.17% 59,638 66,350 ‐10.12% 9.51% 29,568 ‐3.31% 210,172 231,015 ‐9.02% 9.34% 30,016 ‐6.51% 216,658 249,571 ‐13.19% 2.76% 6,783 22.32% 60,960 56,491 7.91% 11.01% 29,511 12.07% 228,557 253,960 ‐10.00% 8.66% 22,928 13.49% 190,645 208,636 ‐8.62% 4.92% 14,461 2.25% 109,676 124,025 ‐11.57% 3.92% 13,378 ‐11.94% 99,695 112,880 ‐11.68% 0.33% 981 2.55% 6,650 6,842 ‐2.81% 9.88% 25,476 16.48% 226,150 198,268 14.06% 0.72% 1,278 69.09% 12,665 7,318 73.07% 100.00% 284,670 5.56% 2,330,023 2,461,752 ‐5.35% Aug 2010 % Change Aug 2011 Aug 2010 Visits 2011‐2010 Circ per visit Circ per visit 33,932 14.75% 1.62 1.76 4,501 27.04% 1.27 1.20 4,155 14.79% 1.85 1.90 10,627 33.82% 2.01 2.78 12,697 ‐8.53% 2.42 2.36 6,125 ‐12.76% 1.55 1.11 13,019 8.50% 2.34 2.27 12,242 5.38% 2.02 1.87 10,201 ‐6.20% 1.55 1.42 4,893 ‐12.45% 2.75 2.73 112,392 8.09% 2.47 2.53 Self‐check Circulation             6,686             7,544             2,190             6,379             3,793

% Self‐check 11.67% 28.35% 8.62% 26.04% 30.59%

% Change 2011‐2010 ‐7.87% 5.00% ‐2.28% ‐27.75% 2.21% 40.21% 3.29% 7.70% 9.01% 0.57% ‐2.34%

Cardholders Total Cardholders Added this month

150,966          1,407

7


Statistical Summary ‐ August 2011 Stark County District Library, Ohio

Hours Open Main Library Mobile Services DeHoff Memorial East Canton Jackson Township Lake Community Madge Youtz North Perry Sippo Plain Community Sandy Valley ECRC SCDL Total

Programming Adult Programs Teen Programs Children's Programs Total Programs Adult Attendance Teen Attendance Children's Attendance Total Attendance

Misc. SearchOhio Borrowed SearchOhio Loaned ILL Borrowed ILL Loaned Volunteer hours

2011 2010 2011 2010 Hours Open Hours Open Circ per hour Circ per hour 274 238 231 251 552 528 68 70 212 204 34 27 212 204 42 39 277 240 103 123 277 240 101 125 212 204 39 33 274 238 121 124 277 240 94 96 277 295 53 49 232 224 51 60 206 209.5 5 5 3,282 3,064.5 92 93

Month 2011

2010

% Change 2011‐2010 ‐8.18% ‐2.90% 28.36% 7.94% ‐16.22% ‐18.99% 17.70% ‐2.66% ‐1.67% 8.90% ‐14.98% 4.29% ‐1.44%

Year‐to‐Date

80 42 217 339

67 37 161 265

% of Change 19.40% 13.51% 34.78% 27.92%

4,008 1,237 7,843 13,088

1,079 323 3,698 5,100

271.46% 282.97% 112.09% 156.63%

2011 554 701 3,833 5,088 24,662 21,259 97,253 143,174

Month

2010

% of Change 507 9.27% 786 ‐10.81% 4,011 ‐4.44% 5,304 ‐4.07%

10,139 18,183 87,856 116,178

143.24% 16.92% 10.70% 23.24%

Year‐to‐Date

2011 2010 % of Change             2,316             1,972 17.44%             4,423             4,212 5.01%

2011 16,467 32,949

2010 14,306 29,706

% of Change 15.11% 10.92%

225 866

186 858

20.97% 0.93%

1,797 6,287

1,628 6,971

10.38% ‐9.81%

136.50

1,095

‐87.53%

1,269

3,093

‐58.98%

8


Stark County District Library Board of Trustees Minutes July 19, 2011 The Board of Trustees of the Stark County District Library met in regular session on Tuesday, July 19, 2011 at the Main Library. In attendance were board members, Shawn O’Brien, Steven Pittman, Robin Austin, and Bert Nero. Also in attendance were Executive Director Kent Oliver and Fiscal Officer Russ Humerickhouse. Absent were John Mroczkowski and Susan Rodgers. The meeting was called to order at 5:00 p.m. by Shawn O’Brien. Board member Beth Borda joined the meeting in progress. Guests included Sally Whiston of the Main FOL and eight library employees. PUBLIC COMMENTS • None BOARD PRESIDENT COMMENTS • Mr. O’Brien inquired about rain damage due to the recent storm. Patty Marsh reported that there were some water issues at North Branch and Pioneer had been contacted. MAIN FRIENDS OF THE LIBRARY COMMENTS • Sally Whiston reported that Friends of the Library hold book sales on a continuing basis. • FOL Perks will start up in the Fall. • A bus trip to see Michael Pollan in Cleveland is scheduled for Oct. 24. • The FOL is sending some donated books to a library in Taiwan. EXECUTIVE DIRECTOR’S REPORT • Executive Director Kent Oliver reminded the board that there is no meeting in August. • The marketing plan is in progress. Approximately 2,400 responses to the online survey have been received. • Mr. Oliver noted that Borders is closing. There was discussion of the implications of this for public libraries. • Food for Fines Amnesty Week is going on this week. • Mr. Oliver noted with sadness the passing of Mike Williams of the Maintenance Department. Board Minutes – July 19, 2011 Page 1 of 5 9


FISCAL OFFICER’S REPORT • Fiscal Officer Russell Humerickhouse offered to answer any questions regarding the financial information that had been distributed. INFORMATION TECHNOLOGY MANAGER BRYAN HARRIS • Information Technology Manager Bryan Harris updated the board on technology trends. • He passed around a Nook Color and an Android pad for the board to see. • Mr. Harris reported that the IT department was formed in 2007. Since then they have replaced every piece of equipment on the network. • Currently the IT department manages 750 technology components with five staff members. • Discussion of how IT trends will affect libraries followed. CONSENT CALENDAR • The minutes of the June 21, 2011 meeting were presented to the Board. • The June 2011 financial report was presented to the Board. Resolution 2011-29 June Gift Report BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors. DONOR Genealogy Customers

AMOUNT $54.00

DESIGNATION Restricted: Genealogy Department

Dr. Audrey Lavin

60.00

Restricted: Capital Fund for Jackson Township Branch

Kathi Schmidt

50.00

Restricted: East Canton Branch – Memory of Thomas Burwell

Kathleen Kennedy

20.00

Restricted: Perry Sippo Branch – Memory of Mary E. Morey

Rotary Club of Jackson Monthly Total Year To Date Total

702.15

Restricted: For Purchase Gifts for Rotary Speakers

$886.15 $28,444.51

Board Minutes – July 19, 2011 Page 2 of 5 10


HUMAN RESOURCES REPORT APPOINTMENTS 06/20/11 06/22/11 06/29/11 06/29/11 06/29/11 06/29/11 07/05/11 07/12/11 07/12/11 07/12/11

Taylor Zinsmeister-Teeters, Library Assistant, Circulation Services – Main, part time, 32 hours biweekly. Theresa Gottl, Library Assistant, Circulation Services – Main, part time, 32 hours biweekly. Timothy Elder, Substitute Driver, Mobile Services – Main, hours as worked. Eric Lowery, Substitute, Mobile Services – Main, hours as worked. Sandra Fehn, Substitute, North Branch, hours as worked. Judith Robinson, Substitute, North Branch, hours as worked. Rebekah Bosler, Shelver, Circulation Services – Main, part time, 30 hours biweekly. Stephen Mullen, Substitute Driver, Mobile Services – Main, hours as worked. Todd Schuller, Substitute, Youth Services - Main, hours as worked. Krista Easterly, Substitute, Youth Services - Main, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES

06/20/11 07/18/11 08/01/11

Mark Villono, from Substitute to Library Assistant, Circulation Services- Main, from hours as worked to full time, 80 hours biweekly. Patricia Wollenberg, from Library Specialist - Children to Library Specialist - Adult, Madge Youtz, part time, 48 hours biweekly. Susan Sampson, from Library Specialist to Library Specialist – Children, Madge Youtz, from part time, 32 hours biweekly to full time, 80 hours biweekly. RESIGNATIONS/RETIREMENTS/TERMINATIONS

06/24/11 08/13/11

William Gaume, Substitute, Maintenance - Main Kip Rowlands, Circulation Services - Main

MONTHLY TRAINING REPORT Name: Conference: Total Name: Conference: Total

Michele Monnette C/S FINX & PAYX Training $1,661.39 Kent Oliver ALA Annual Conference $2,041.15

6/16-17/11 Englewood OH CMI Inc 6/22-28/11 New Orleans, LA American Library Association

Board Minutes – July 19, 2011 Page 3 of 5 11


Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference:

Linda Dahl ALA Annual Conference $1,745.91 Russell Humerickhouse Ohio Metro Libraries Initial Fiscal Officer's Meeting $73.25 Mike Barni Human Resources Symposium $150.00 Kathy Cancelliere Summer Library Symposium $84.17 Vickie Colangelo Serving the Seasoned: Engaging Older Adults $15.00 Kathy Cancelliere, Kimberly Castle, Renee Sheridan & Penelope Vick Star Power: Building Early Literacy into Library Programs & Services

Total

$81.46

July

$5,852.33

6/23-27/11 New Orleans, LA American Library Association 6/23/11 Columbus, OH Columbus Metro Library 7/13/11 Canton, OH The Corporate University @ KSUStark 7/26/11 Kent, OH NEO-RLS & KSU Library School 7/27/11 Webinar OLC 8/11/11 Akron, OH Ohio Ready to Read & OLC

Motion by Robin Austin to approve the consent calendar, Bert Nero seconded the motion; all voting yes. BUILDING AND GROUNDS COMMITTEE REPORT • Associate Director for Public Services Patty Marsh updated the board on facilities. There is some outdoor work that is being completed over the summer. • Mr. Oliver reported that we are still waiting to hear from the Stark Community Foundation’s Capital Campaign Committee about the Jackson Capital Campaign. HUMAN RESOURCES COMMITTEE REPORT • Human Resources Manager Mike Barni updated the board on the health insurance negotiations. • Ohio Senate Bill 5 may have an effect on the amount that staff pays for insurance premiums if it is enacted. • Mr. Barni showed the board the new staff name tags. FINANCE AND AUDIT COMMITTEE REPORT • Mr. Humerickhouse introduced the appropriation resolution for Fund 450. Board Minutes – July 19, 2011 Page 4 of 5 12


Resolution 2011-30 Appropriate funds received for Permanent Improvement Fund 450 WHEREAS, the Stark County District Library Board of Trustees must approve the appropriation of additional funds received, and WHEREAS, additional funds were received from the Friends of the Library-Jackson Township Branch on March 8, 2011, NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that funds received of $20,000.00 for Permanent Improvement Fund 450 be appropriated for expenses to renovate and expand the Jackson Township Branch Library in 2011. Motion by Steven Pittman to approve the resolution to appropriate funds received for Permanent Improvement Fund 450 for expenses to renovate and expand the Jackson Township Branch Library, Beth Borda seconded the motion; all voting yes. • • •

Mr. Oliver updated the board on the 2011 state budget. There will be a 6.5 % reduction in the Public Library Fund. Mr. Humerickhouse let the board know that SCDL’s 2011 budget was conservative enough to absorb this cut. Mr. Oliver updated the board on progress in revising the County funding formula.

OLD BUSINESS • Karen Miller, Associate Director of Main Library Services, updated the board on strategic planning progress to date. • She noted that several activities have been completed with more scheduled. • The board will be given regular updates on the progress of the plan. NEW BUSINESS • Karen Miller shared the Customer Code of Conduct Guidelines handout with the board. This document is designed to help the staff be consistent in security matters. ADJOURNMENT Motion by Robin Austin to adjourn the meeting at 6:30 p.m., Beth Borda seconded the motion; all voting yes. NEXT BOARD MEETING • The next board meeting is scheduled for Tuesday, September 20, 2011 at Madge Youtz Branch. Board Minutes – July 19, 2011 Page 5 of 5 13


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR JULY 2011

PAGE 1

JULY REVENUES DESCRIPTION

TAXES (PLF) TAXES PROP. (LEVY) TAXES (REIMB. P.P.) GRANTS PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 217

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

EARLY CHILD.

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

RESOUCE CTN.

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$704,018.28 471.23 0.00 0.00 17,161.81 208.72 127.74 2,643.00 790.26 9,200.83 734,621.87 0.00 $734,621.87

13.65

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

13.65 0.00 $13.65

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

TOTAL

$704,018.28 471.23 0.00 0.00 17,161.81 222.37 127.74 2,643.00 790.26 9,200.83 734,635.52 0.00 $734,635.52

JULY EXPENSES DESCRIPTION

FUND 101

FUND 224

FUND 228

FUND 229

FUND 401

FUND 450

FUND 460

FUND 801

FUND 802

FUND 803

GENERAL

PERRY BRANCH

SISTERS OF

SCDL

CAPITAL

PERMANENT

CAPITAL FUND-

YOUTZ

MCDONALD

WISE

RECOVERY

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

PERRY SIPPO

TRUST

TRUST

TRUST

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL

$638,592.23 9,644.81 152,571.51 88,516.88 66,058.68 3,084.35 $958,468.46

ENCUMBRANCES

$596,489.56

TOTAL

$0.00

$0.00

$0.00

$0.00

$250.00

$0.00

$0.00

$0.00

$0.00

$638,592.23 9,644.81 152,821.51 88,516.88 66,058.68 3,084.35 $958,718.46

$123.53

$80.00

$16,875.83

$3,501.36

$950.00

$0.00

$28.45

$0.00

$0.00

$618,048.73

250.00

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/20/11

REVEXPM11.XLS

14


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11

2011 REVENUE PER

REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. Per. Prop.) Grants Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $576,215.48 0.00 0.00 0.00 18,280.64 259.52 8.50 111.50 1,805.77 3,326.95 $600,008.36

FEBRUARY MARCH $672,511.85 $392,483.22 0.00 1,360,168.01 0.00 0.00 0.00 0.00 19,234.89 23,940.86 181.70 922.60 3,984.33 2,550.66 250.00 20,258.00 2,364.72 1,525.79 3,310.11 3,704.55 $701,837.60 $1,805,553.69

APRIL $515,540.12 750,659.70 0.00 0.00 20,976.73 272.41 40.64 905.10 2,225.28 5,443.18 $1,296,063.16

MAY $838,938.80 291,651.14 0.00 0.00 19,424.18 272.25 81.29 6,033.76 0.00 3,583.27 $1,159,984.69

JUNE $589,070.17 2,617.75 71,113.93 0.00 19,737.02 926.20 40.84 886.15 626.02 6,099.59 $691,117.67

JULY $704,018.28 471.23 0.00 0.00 17,161.81 222.37 127.74 2,643.00 790.26 9,200.83 $734,635.52

YTD TOTAL $4,288,777.92 2,405,567.83 71,113.93 0.00 138,756.13 3,057.05 6,834.00 31,087.51 9,337.84 34,668.48 $6,989,200.69

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $636,898.47 12,133.59 90,478.77 60,088.41 20,397.02 1,580.25 $821,576.51

FEBRUARY MARCH $671,481.07 $869,423.48 22,643.50 30,832.49 87,985.43 153,166.13 56,809.63 99,428.56 0.00 0.00 267.36 4,344.91 $839,186.99 $1,157,195.57

APRIL $669,222.64 10,457.86 97,092.35 51,718.58 0.00 204.37 $828,695.80

MAY $646,888.43 20,410.49 96,225.62 153,691.14 753.10 2,567.87 $920,536.65

JUNE $623,649.53 16,542.44 171,361.31 113,622.61 5,918.10 12,215.58 $943,309.57

JULY $638,592.23 9,644.81 152,821.51 88,516.88 66,058.68 3,084.35 $958,718.46

YTD TOTAL $4,756,155.85 122,665.18 849,131.12 623,875.81 93,126.90 24,264.69 6,469,219.55

PRIOR YEAR ENCUMBRANCES PAID IN 2011

AMENDED OFFICIAL CERTIFICATE $7,022,281.00 4,730,932.00 427,439.00 142,000.00 226,000.00 5,776.00 47,500.00 38,000.00 25,000.00 25,000.00 $12,689,928.00

YTD % OF ESTIMATED 61.07% 50.85% 16.64% 0.00% 61.40% 52.93% 14.39% 81.81% 37.35% 138.67% 55.08%

(421,345.12)

TOTAL CURRENT Y-T-D EXPENSES FOR 2011

$6,047,874.43

DISTRIBUTED TO THE BOARD OF TRUSTEES 9/20/11

REVEXP2011.XLS

15


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 7/31/11 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

2011 YTD

2011 YTD

2011

YTD % OF

2011 YTD

YEAR 2010

YEAR 2010

CAPITAL,

CURRENT YEAR

GENERAL FUND

2011 GENERAL

EXPENSES

ENCUMBRANCES

ENCUMBRANCES

TRUSTS & OTHER

EXPENSES

APPROPRIATIONS

FUND BUDGET

ALL FUNDS

PAID IN 2011

AT 7/31/2011

FUND EXPENSES

GENERAL FUND

AND TRANSFERS

USED IN 2011

$0.00

$4,560,913.87

$8,575,140.00

1000

Payroll/Benefits

2000

Supplies

122,665.18

15,597.82

6,293.94

586.53

106,480.83

249,000.00

42.76%

3000

Purch.Services

849,131.12

82,743.12

6,639.94

2,150.00

764,238.00

1,866,000.00

40.96%

4000

Library Materials

623,875.81

104,985.52

32,175.07

512,550.36

1,291,500.00

39.69%

5000

Capital Outlay

93,126.90

22,626.68

4,451.03

0.00

587,403.00

12.00%

7-8000

Other Expenses

24,264.69

150.00

0.00

0.00

345,000.00

6.99%

TOTAL

011BDGTG.XLS

$4,756,155.85

$6,469,219.55

$195,241.98

$421,345.12

$8,048.71

$57,608.69

6,339.93

$9,076.46

70,500.22 24,114.69 $6,038,797.97

$12,914,043.00

53.19%

46.76%

DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11

16


STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 7/31/11

BAL. AT JAN.1, 2011

2011 REVENUE:

401

450

460

212

217

219

221

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PERRY

BLDG. &

EARLY CHILD

IRELAND,

PRAXAIR

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

CAPITAL

RENOV.

RES. CENTER

MY IRELAND

FOUNDATION

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$20,108.22

$11,311.23

$948,288.31

364.70

$1,000.00

20,060.00

$2,301.04

0.00

$500.00

0.00

$211.82

0.00

$358.09

0.00

$0.00

0.00

$4,000.00

0.00

$2,190.36

0.00

$76,513.37

0.00

$5,130.77

0.00

0.00

839.82

$5,920.75

0.00

$1,525.09

518.66

$1,079,359.05

21,783.18

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 11-

0.00

2011 EXPENDITURES: 0.00

(2,150.00)

(2,301.04)

0.00

0.00

(74.95)

0.00

0.00

0.00

(896.65)

(4,920.00)

(586.53)

(303.36)

0.00

(395.36)

(11,627.89)

2011 BOARD OF TRUSTEES APPROPRIATION 11-

0.00

BAL. AT JULY 31, 2011

$948,653.01

$18,910.00

$0.00

$500.00

$211.82

$283.14

$0.00

$4,000.00

$2,190.36

$75,616.72

$210.77

$19,521.69

$11,847.69

$5,920.75

$1,648.39

$1,089,514.34

ENCUMBR. AT 7/31/11

$3,501.36

$950.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$123.53

$80.00

$16,875.83

$28.45

$0.00

$0.00

$21,559.17

CAPTRST11.XLS

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/20/11

17


STARK COUNTY DISTRICT LIBRARY

Page 5

CASH STATEMENT AT JULY 31, 2011 BALANCE @ 6/30/11 OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .03% @ 7/31/11 ) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 7/31/11 ) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL11.XLS

BALANCE @ 7/31/11

INCREASE/(DECREASE)

$241,890.56 40,498.39

$137,236.23 44,346.58

($104,654.33) 3,848.19

849,750.92 2,429,061.81

849,764.57 2,203,652.55

13.65 (225,409.26)

75.00 620.00 3,561,896.68 (297,030.80) $3,264,865.88

75.00 620.00 3,235,694.93 (194,911.99) $3,040,782.94

0.00 0.00 (326,201.75) 102,118.81 ($224,082.94)

DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11

18


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2011 DATE REAL ESTATE TAXES Portage

3/18/11 5/4/11

Stark

3/11/11 4/7/11 5/25/11 5/20/11 6/15/11 6/30/11 7/5/11

1,359,750.00 742,191.79

Carroll/Brown Twp.

4/15/11 5/13/11

58.22

Summit

4/8/11 5/18/11

0.98

Y-T-D at 7/31/11

$411.32

Page 6 REAL ESTATE TAXES MANF. HOME

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT 45.70

(35,139.86) 71,113.93

2,617.75

3.63

0.11

$2,617.75

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES ($6.14)

2,511.28

289,090.42

$2,102,412.31

PER. PROP. UTILITY/ OTHER $6.69

$289,139.86

$2,511.28

(1,908.00)

(317.75) (103.90)

50.73

(2.95)

(1.28)

8,357.98

(143.37)

(3.85)

($37,493.32)

($5.13)

$71,113.93

(68.92)

(1,779.35)

471.23

$8,886.63

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

(1.48)

($1,908.00)

($70.40)

Levy Taxes Received 2011 Collection and Election Expenses 2011 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$5,403,147.00 ($106,986.56) $5,296,160.44

Levy Taxes Received 2010 Collection and Election Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

RETAXBO11.XLS

Collected (Net) 1/1/11 thru 12/31/11

AMOUNT OF DEPOSIT $411.87 45.70 0.00 0.00 0.00 1,359,750.00 705,075.01 2,511.28 287,311.07 71,113.93 2,300.00 367.33 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104.72 3.63 0.00 0.00 0.00 8,210.26 0.11 0.00 0.00 0.00 0.00 $2,437,204.91 $2,476,681.76 ($39,476.85) $2,437,204.91

$5,204,591.18 ($71,136.73) $5,133,454.45

Distributed to Board of Trustees 9/20/11

19


STARK COUNTY DISTRICT LIBRARY

Page 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 7/31/11 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2011

$1,441,442.75

PERRY

2010

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUND

FUNDS

$109,012.63

$948,288.31

$1,000.00

$2,301.04

YEAR-TO-DATE TOTAL

$18,757.07

YEAR-TO-DATE TOTAL

$2,520,801.80

$2,207,335.62

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

4,288,777.92 2,405,567.83 71,113.93

2000 Grants 3000 Patron Fines & Fees

0.00

0.00

0.00

138,756.13

142,226.81

3,057.05

3,074.56

4000 Investment Income

1,333.87 6,834.00

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

3,799,232.28 2,390,481.85 70,181.08

138,756.13

5000 Service Fees 6000 Donations

4,288,777.92 2,405,567.83 71,113.93

364.70

11,027.51

1,358.48 20,060.00

9,337.84 34,668.48 6,967,417.51

0.00

364.70

20,060.00

0.00

1,358.48

6,834.00

4,135.65

31,087.51

37,289.15

9,337.84 34,668.48

27,050.80 31,862.34

6,989,200.69

6,505,534.52

4,756,155.85

4,964,190.73

EXPENDITURES 1000 Payroll/Benefits

4,756,155.85

2000 Supplies

122,078.65

3000 Purch.Services

846,981.12

4000 Library Materials

617,285.49

5000 Capital Outlay 7-8000 Other Expenses

90,825.86 24,264.69

TOTAL EXPENDITURES Y-T-D

586.53 2,150.00 5,891.60

6,457,591.66

6,478.13

0.00

0.00

TRANSFERS (NET)

698.72 2,301.04 0.00

2,150.00

0.00

0.00

122,665.18

118,694.27

849,131.12

858,962.90

623,875.81

593,073.43

93,126.90 24,264.69

215,679.09 31,726.60 6,782,327.02

2,301.04

698.72

6,469,219.55

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT JULY 31, 2011 OUTSTANDING CHECKS

$1,951,268.60 194,911.99

$102,534.50

$948,653.01

$18,910.00

$0.00

$19,416.83

$3,040,782.94 194,911.99

TOTAL ACCOUNTED FOR AT 7/31/11

$2,146,180.59

$102,534.50

$948,653.01

$18,910.00

$0.00

$19,416.83

$3,235,694.93

PETTY CASH AND CHANGE FUNDS

$695.00

HUNTINGTON BANK-CHECKING ACCOUNT

137,236.23

KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

44,346.58

STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT

849,764.57 2,203,652.55

TOTAL ACCOUNTED FOR AT 7/31/11 BOTCTRE11.XLS

$1,930,543.12

$3,235,694.93 DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11 20


JULY GIFT REPORT RESOLUTION 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

St. Peter’s Church

AMOUNT

$2,000.00

DESIGNATION

Restricted: Main Library – for shared parking

Anne E. Rospo

500.00

Restricted: Perry Branch - Memory of Mary Morey

William Ferree

100.00

Restricted: Perry Branch – Memory of Mary Morey

Genealogy Patrons

MONTHLY TOTAL YEAR TO DATE TOTAL

43.00

Restricted: Genealogy Department

$2,643.00 $31,087.51

21


COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 MONTH AMT. RECEIVED PERCENTAGE 09 January $652,111.85 10.37% 09 February $777,269.11 12.36% 09 March $437,272.53 6.95% 09 April $504,374.97 8.02% 09 May $799,628.46 12.71% 09 June $609,982.54 9.70% 09 July $620,253.77 9.86% 09 August $444,369.34 7.07% 09 September $456,639.01 7.26% 09 October $537,874.01 8.55% 09 November $510,249.35 8.11% 09 December $446,299.40 7.10%

$6,785,305.85 YEAR-TO-DATE $652,111.85 $1,429,380.96 $1,866,653.49 $2,371,028.46 $3,170,656.92 $3,780,639.46 $4,400,893.23 $4,845,262.57 $5,301,901.58 $5,839,775.59 $6,350,024.94 $6,796,324.34

Y-T-D % 10.37% 22.73% 29.68% 37.70% 50.41% 60.11% 69.97% 77.04% 84.30% 92.85% 100.97% 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 MONTH AMT. RECEIVED PERCENTAGE 10 January $545,451.13 7.77% 10 February $594,054.37 8.46% 10 March $369,543.05 5.26% 10 April $450,514.20 6.42% 10 May $727,260.47 10.36% 10 June $527,301.95 7.51% 10 July $585,107.11 8.33% 10 August $464,426.35 6.61% 10 September $482,965.48 6.88% 10 October $575,230.54 8.19% 10 November $531,813.90 7.57% 10 December $490,665.62 6.99%

$6,289,251.30 YEAR-TO-DATE $545,451.13 $1,139,505.50 $1,509,048.55 $1,959,562.75 $2,686,823.22 $3,214,125.17 $3,799,232.28 $4,263,658.63 $4,746,624.11 $5,321,854.65 $5,853,668.55 $6,344,334.17

Y-T-D % 7.77% 16.23% 21.49% 27.90% 38.26% 45.77% 54.10% 60.72% 67.59% 75.79% 83.36% 90.35%

COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.21% 11 February $672,511.85 9.58% 11 March $392,483.22 5.59% 11 April $515,540.12 7.34% 11 May $838,938.80 11.95% 11 June $589,070.17 8.39% 11 July $704,018.28 10.03% 11 August $0.00 0.00% 11 September $0.00 0.00% 11 October $0.00 0.00% 11 November $0.00 0.00% 11 December $0.00 0.00%

$7,022,281.23 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $4,288,777.92 $0.00 $0.00 $0.00 $0.00 $0.00

Y-T-D % 8.21% 17.78% 23.37% 30.71% 42.66% 51.05% 61.07% 0.00% 0.00% 0.00% 0.00% 0.00%

PLF2011.XLS

22


STARK COUNTY DISTRICT LIBRARY REVENUES, EXPENSES AND ENCUMBRANCES BY FUND FOR AUGUST 2011

PAGE 1

AUGUST REVENUES DESCRIPTION

TAXES (PLF) TAXES PROP. (LEVY) TAXES (REIMB. P.P.) GRANTS PATRON FINES & FEES INVESTMENT INCOME SERVICE FEES DONATIONS MISC. REV. & REIMB. OTHER SUB-TOTAL TRANSFERS TOTAL

FUND 101

FUND 216

FUND 217

FUND 219

FUND 228

FUND 229

FUND 401

FUND 450

FUND 801

FUND 803

GENERAL

STARK COMMUNITY

EARLY CHILD.

IRELAND,

SISTERS OF

SCDL

CAPITAL

PERMANENT

YOUTZ

WISE

FOUNDATION

RESOUCE CTN.

MY IRELAND

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

TRUST

TRUST

$435,358.04 418.01 0.00 0.00 21,468.18 168.85 40.96 547.00 10,000.00 4,397.04 472,398.08 0.00 $472,398.08

25.34

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

25.34 0.00 $25.34

0.00 0.00 $0.00

0.00 0.00 $0.00

0.00 0.00 $0.00

TOTAL

$435,358.04 418.01 0.00 0.00 21,468.18 194.19 40.96 547.00 10,000.00 4,397.04 472,423.42 0.00 $472,423.42

AUGUST EXPENSES DESCRIPTION

PAYROLL/BENEFITS SUPPLIES PURCH. SERVICES LIBRARY MATERIALS CAPITAL OUTLAY OTHER EXPENSES TOTAL ENCUMBRANCES

FUND 101

FUND 224

FUND 228

FUND 229

FUND 401

FUND 450

FUND 460

FUND 801

FUND 802

FUND 803

GENERAL

PERRY BRANCH

SISTERS OF

SCDL

CAPITAL

PERMANENT

CAPITAL FUND-

YOUTZ

MCDONALD

WISE

RECOVERY

CHARITY FDN.

FOUNDATION

PROJECTS

IMPROVEMENT

PERRY SIPPO

TRUST

TRUST

TRUST

$673,059.54 18,429.63 139,557.01 135,862.38 4,176.85 607.24 $971,692.65 $1,277,744.60

239.56 950.00 172.60 492.04 $172.60

$0.00

$731.60

$0.00

$950.00

$0.00

$0.00

$0.00

$0.00

$544.88

$80.00

$16,636.27

$3,501.36

$950.00

$0.00

$0.00

$0.00

$0.00

TOTAL

$673,059.54 18,669.19 140,507.01 136,034.98 4,668.89 607.24 $973,546.85 $1,299,457.11

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/20/11

REVEXPM11.XLS

23


STARK COUNTY DISTRICT LIBRARY

Page 2

MONTHLY AND YEAR TO DATE REVENUES AND EXPENSES (ALL FUNDS) 01/01/11 THRU 12/31/11

2011 REVENUE PER

REVENUE 1000 1200 1200 2000 3000 4000 5000 6000 8100-8700 8900 TOTAL

DESCRIPTION Taxes (PLF) Taxes Property (Levy) Taxes (Reimb. Per. Prop.) Grants Patron Fines & Fees Investment Income Service Fees Donations Misc. Rev. & Reimb. Other

JANUARY $576,215.48 0.00 0.00 0.00 18,280.64 259.52 8.50 111.50 1,805.77 3,326.95 $600,008.36

FEBRUARY $672,511.85 0.00 0.00 0.00 19,234.89 181.70 3,984.33 250.00 2,364.72 3,310.11 $701,837.60

MARCH $392,483.22 1,360,168.01 0.00 0.00 23,940.86 922.60 2,550.66 20,258.00 1,525.79 3,704.55 $1,805,553.69

APRIL $515,540.12 750,659.70 0.00 0.00 20,976.73 272.41 40.64 905.10 2,225.28 5,443.18 $1,296,063.16

MAY $838,938.80 291,651.14 0.00 0.00 19,424.18 272.25 81.29 6,033.76 0.00 3,583.27 $1,159,984.69

JUNE $589,070.17 2,617.75 71,113.93 0.00 19,737.02 926.20 40.84 886.15 626.02 6,099.59 $691,117.67

JULY $704,018.28 471.23 0.00 0.00 17,161.81 222.37 127.74 2,643.00 790.26 9,200.83 $734,635.52

AUGUST $435,358.04 418.01 0.00 0.00 21,468.18 194.19 40.96 547.00 10,000.00 4,397.04 $472,423.42

YTD TOTAL $4,724,135.96 2,405,985.84 71,113.93 0.00 160,224.31 3,251.24 6,874.96 31,634.51 19,337.84 39,065.52 $7,461,624.11

EXPENSES 1000 2000 3000 4000 5000 7-8000 TOTAL

DESCRIPTION Payroll/Benefits Supplies Purch.Services Library Materials Capital Outlay Other Expenses

JANUARY $636,898.47 12,133.59 90,478.77 60,088.41 20,397.02 1,580.25 $821,576.51

FEBRUARY $671,481.07 22,643.50 87,985.43 56,809.63 0.00 267.36 $839,186.99

MARCH $869,423.48 30,832.49 153,166.13 99,428.56 0.00 4,344.91 $1,157,195.57

APRIL $669,222.64 10,457.86 97,092.35 51,718.58 0.00 204.37 $828,695.80

MAY $646,888.43 20,410.49 96,225.62 153,691.14 753.10 2,567.87 $920,536.65

JUNE $623,649.53 16,542.44 171,361.31 113,622.61 5,918.10 12,215.58 $943,309.57

JULY $638,592.23 9,644.81 152,821.51 88,516.88 66,058.68 3,084.35 $958,718.46

AUGUST $673,059.54 18,669.19 140,507.01 136,034.98 4,668.89 607.24 $973,546.85

YTD TOTAL $5,429,215.39 141,334.37 989,638.13 759,910.79 97,795.79 24,871.93 7,442,766.40

PRIOR YEAR ENCUMBRANCES PAID IN 2011

AMENDED OFFICIAL CERTIFICATE $6,678,554.46 4,730,932.00 427,439.00 142,000.00 226,000.00 5,776.00 47,500.00 38,000.00 25,000.00 25,000.00 $12,346,201.46

YTD % OF ESTIMATED 70.74% 50.86% 16.64% 0.00% 70.90% 56.29% 14.47% 83.25% 77.35% 156.26% 60.44%

(424,550.03)

TOTAL CURRENT Y-T-D EXPENSES FOR 2011

$7,018,216.37

DISTRIBUTED TO THE BOARD OF TRUSTEES 9/20/11

REVEXP2011.XLS

24


STARK COUNTY DISTRICT LIBRARY

PAGE 3

CURRENT YEAR EXPENSES AND BUDGET COMPARISON FOR GENERAL FUND ONLY AT 8/31/11 EXPENSE

ACCOUNT

ACCOUNT #

DESCRIPTION

2011 YTD

2011 YTD

2011

YTD % OF

2011 YTD

YEAR 2010

YEAR 2010

CAPITAL,

CURRENT YEAR

GENERAL FUND

2011 GENERAL

EXPENSES

ENCUMBRANCES

ENCUMBRANCES

TRUSTS & OTHER

EXPENSES

APPROPRIATIONS

FUND BUDGET

ALL FUNDS

PAID IN 2011

AT 8/31/2011

FUND EXPENSES

GENERAL FUND

AND TRANSFERS

USED IN 2011

$0.00

$5,231,490.41

$8,575,140.00

1000

Payroll/Benefits

2000

Supplies

141,334.37

15,661.82

6,229.94

826.09

124,846.46

249,000.00

50.14%

3000

Purch.Services

989,638.13

83,092.13

6,290.93

3,100.00

903,446.00

1,866,000.00

48.42%

4000

Library Materials

759,910.79

105,294.42

31,866.17

648,103.84

1,291,500.00

50.18%

5000

Capital Outlay

97,795.79

22,626.68

4,451.03

492.04

587,403.00

12.71%

7-8000

Other Expenses

24,871.93

150.00

0.00

0.00

345,000.00

7.17%

TOTAL

011BDGTG.XLS

$5,429,215.39

$7,442,766.40

$197,724.98

$424,550.03

$5,565.71

$54,403.78

6,512.53

$10,930.66

74,677.07 24,721.93 $7,007,285.71

$12,914,043.00

61.01%

54.26%

DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11

25


STARK COUNTY DISTRICT LIBRARY

Page 4

CAPITAL, SPECIAL REVENUE, BOND RETIREMENT, DEBT SERVICE & PERMANENT FUNDS FINANCIAL STATEMENT AT 8/31/11

BAL. AT JAN.1, 2011

2011 REVENUE:

401

450

460

212

217

219

221

222

223

224

228

229

801

802

803

CAPITAL

PERMANENT

PERRY

BLDG. &

EARLY CHILD

IRELAND,

PRAXAIR

LONGABERGER

NAN

PERRY

SISTERS

SCDL

YOUTZ

MCDONALD

WISE

Y-T-D

PROJECTS

IMPROV.

CAPITAL

RENOV.

RES. CENTER

MY IRELAND

FOUNDATION

FOUNDATION

JOHNSTON

RECOVERY

OF CHTY.

FDN.

TRUST

TRUST

TRUST

TOTAL

$20,108.22

$11,311.23

$948,288.31

390.04

$1,000.00

20,060.00

$2,301.04

0.00

$500.00

0.00

$211.82

0.00

$358.09

0.00

$0.00

0.00

$4,000.00

0.00

$2,190.36

0.00

$76,513.37

0.00

$5,130.77

0.00

0.00

839.82

$5,920.75

0.00

$1,525.09

518.66

$1,079,359.05

21,808.52

TRANSFERS FROM GEN. FUND: BOARD OF TRUSTEES RESOLUTION 11-

0.00

2011 EXPENDITURES: 0.00

(3,100.00)

(2,301.04)

0.00

0.00

(74.95)

0.00

0.00

0.00

(1,069.25)

(4,920.00)

(1,318.13)

(303.36)

0.00

(395.36)

(13,482.09)

2011 BOARD OF TRUSTEES APPROPRIATION 11-

BAL. AT AUGUST 31, 2011 ENCUMBR. AT 8/31/11

CAPTRST11.XLS

0.00

$948,678.35

$17,960.00

$0.00

$500.00

$211.82

$283.14

$0.00

$4,000.00

$2,190.36

$75,444.12

$210.77

$18,790.09

$11,847.69

$5,920.75

$1,648.39

$1,087,685.48

$3,501.36

$950.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$544.88

$80.00

$16,636.27

$0.00

$0.00

$0.00

$21,712.51

DISTRIBUTED TO BOARD OF TRUSTEES ON 9/20/11

26


STARK COUNTY DISTRICT LIBRARY

Page 5

CASH STATEMENT AT AUGUST 31, 2011 BALANCE @ 7/31/11 OPERATING ACCOUNTS HUNTINGTON BANK-CHECKING ACCOUNT KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT INVESTMENT ACCOUNTS STAR OHIO-INVESTMENT ACCOUNT ( .04% @ 8/31/11 ) HUNTINGTON BANK-MONEY MARKET ACCOUNT ( .10% @ 8/31/11 ) PETTY CASH FUNDS CASH DRAWER/CHANGE FUNDS SUB-TOTAL OUTSTANDING CHECKS CASH BALANCE

CSHALL11.XLS

BALANCE @ 8/31/11

INCREASE/(DECREASE)

$137,236.23 44,346.58

$441,071.74 48,558.41

$303,835.51 4,211.83

849,764.57 2,203,652.55

849,789.91 1,374,175.47

25.34 (829,477.08)

75.00 620.00 3,235,694.93 (194,911.99) $3,040,782.94

75.00 620.00 2,714,290.53 (174,631.02) $2,539,659.51

0.00 0.00 (521,404.40) 20,280.97 ($501,123.43)

DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11

27


STARK COUNTY DISTRICT LIBRARY REAL ESTATE TAXES/LEVY FOR 2011 DATE REAL ESTATE TAXES Portage

Stark

3/18/11 5/4/11 8/10/11

$411.32

REAL ESTATE TAXES MANF. HOME

1,359,750.00 742,191.79

Carroll/Brown Twp.

4/15/11 5/13/11

58.22

Summit

4/8/11 5/18/11

0.98

ROLLBACK/ PAYMENT STATE OF IN LIEU/TIF TAX/ OHIO ABATEMENT 45.70

411.32

3/11/11 4/7/11 5/25/11 5/20/11 6/15/11 6/30/11 7/5/11

Y-T-D at 8/31/11

Page 6

(35,139.86) 71,113.93

3.63

0.11

$289,139.86

$2,511.28

(1,908.00)

(317.75) (103.90)

50.73

(2.95)

(1.28)

8,357.98

(143.37)

(3.85)

($37,499.54)

($5.13)

$71,113.93

(68.92)

(1,779.35)

471.23

$8,893.32

ELECTION ADVERTISING EXPENSE & DELINQUENCY HB 66 FEES

(6.22)

2,511.28

2,617.75

$2,617.75

GENERAL AUDITOR & ORC 5722 PERSONAL/ TREASURER & 5723 HB 66 REIMB. FEES ($6.14)

6.69

289,090.42

$2,102,823.63

PER. PROP. UTILITY/ OTHER $6.69

(1.48)

($1,908.00)

($70.40)

Levy Taxes Received 2011 Collection and Election Expenses 2011 Levy Taxes Received 2009 Collection and Election Expenses 2009 Collected (Net) 3/5/09 thru 12/31/09

$5,403,147.00 ($106,986.56) $5,296,160.44

Levy Taxes Received 2010 Collection and Election Expenses 2010 Collected (Net) 1/1/10 thru 12/31/10

RETAXBO11.XLS

Collected (Net) 1/1/11 thru 12/31/11

AMOUNT OF DEPOSIT $411.87 45.70 411.79 0.00 0.00 1,359,750.00 705,075.01 2,511.28 287,311.07 71,113.93 2,300.00 367.33 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 104.72 3.63 0.00 0.00 0.00 8,210.26 0.11 0.00 0.00 0.00 0.00 $2,437,616.70 $2,477,099.77 ($39,483.07) $2,437,616.70

$5,204,591.18 ($71,136.73) $5,133,454.45

Distributed to Board of Trustees 9/20/11

28


STARK COUNTY DISTRICT LIBRARY

Page 7

SUMMARY FINANCIAL STATEMENT OF FISCAL OFFICER TO BOARD OF LIBRARY TRUSTEES AT 8/31/11 SPECIAL GENERAL FUND BALANCE AT JANUARY 1, 2011

$1,441,442.75

PERRY

2010

REVENUE

CAPITAL

PERMANENT

CAPITAL

PERMANENT

FUNDS

PROJECTS

IMPROVEMENT

FUND

FUNDS

$109,012.63

$948,288.31

$1,000.00

$2,301.04

YEAR-TO-DATE TOTAL

$18,757.07

YEAR-TO-DATE TOTAL

$2,520,801.80

$2,207,335.62

REVENUE 1000 Taxes (PLF) 1200 Taxes Property (Levy) 1200 Taxes (Reimb. P. P.)

4,724,135.96 2,405,985.84 71,113.93

2000 Grants 3000 Patron Fines & Fees

0.00

0.00

0.00

160,224.31

163,184.58

3,251.24

3,300.40

4000 Investment Income

1,502.72 6,874.96

8100-8700 Misc. Rev. & Reimb. 8900 Other TOTAL REVENUE Y-T-D

4,263,658.63 2,392,729.26 70,181.08

160,224.31

5000 Service Fees 6000 Donations

4,724,135.96 2,405,985.84 71,113.93

390.04

11,574.51

1,358.48 20,060.00

19,337.84 39,065.52 7,439,815.59

0.00

390.04

20,060.00

0.00

1,358.48

6,874.96

4,185.29

31,634.51

37,673.00

19,337.84 39,065.52

37,782.76 35,527.86

7,461,624.11

7,008,222.86

5,429,215.39

5,571,233.27

EXPENDITURES 1000 Payroll/Benefits

5,429,215.39

2000 Supplies

140,508.28

3000 Purch.Services

986,538.13

4000 Library Materials

753,147.87

6,064.20

5000 Capital Outlay 7-8000 Other Expenses

95,002.71 24,871.93

492.04

7,429,284.31

7,382.33

0.00

0.00

TOTAL EXPENDITURES Y-T-D TRANSFERS (NET)

826.09 3,100.00 698.72 2,301.04 0.00

3,100.00

0.00

0.00

141,334.37

129,377.65

989,638.13

950,527.84

759,910.79

728,898.69

97,795.79 24,871.93

224,664.09 31,876.88 7,636,578.42

2,301.04

698.72

7,442,766.40

0.00

0.00

0.00

FISCAL OFFICER BALANCE AT AUGUST 31, 2011 OUTSTANDING CHECKS

$1,451,974.03 174,631.02

$101,630.30

$948,678.35

$17,960.00

$0.00

$19,416.83

$2,539,659.51 174,631.02

TOTAL ACCOUNTED FOR AT 8/31/11

$1,626,605.05

$101,630.30

$948,678.35

$17,960.00

$0.00

$19,416.83

$2,714,290.53

PETTY CASH AND CHANGE FUNDS

$695.00

HUNTINGTON BANK-CHECKING ACCOUNT

441,071.74

KEYBANK-KEY PUBLIC MONEY MARKET CHECKING ACCOUNT

48,558.41

STAR OHIO-INVESTMENT ACCOUNT HUNTINGTON BANK-MONEY MARKET ACCOUNT

849,789.91 1,374,175.47

TOTAL ACCOUNTED FOR AT 8/31/11 BOTCTRE11.XLS

$1,578,980.06

$2,714,290.53 DISTRIBUTED TO BOARD OF TRUSTEES 9/20/11 29


AUGUST GIFT REPORT RESOLUTION 11BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees to accept the gifts and honorariums to be used as designated by the donors.

DONOR

Genealogy Customers

AMOUNT

$117.00

Michael & Linda Shaull

30.00

Rotary Club of Jackson

400.00

MONTHLY TOTAL

$547.00

YEAR TO DATE TOTAL

DESIGNATION

Restricted: Genealogy Department Restricted: Perry Branch – Childrens’ Books Restricted: Books for Rotary Speaker Gifts

$31,634.51

30


COUNTY CERTIFIED REVISED ESTIMATED FOR 2009 MONTH AMT. RECEIVED PERCENTAGE 09 January $652,111.85 10.37% 09 February $777,269.11 12.36% 09 March $437,272.53 6.95% 09 April $504,374.97 8.02% 09 May $799,628.46 12.71% 09 June $609,982.54 9.70% 09 July $620,253.77 9.86% 09 August $444,369.34 7.07% 09 September $456,639.01 7.26% 09 October $537,874.01 8.55% 09 November $510,249.35 8.11% 09 December $446,299.40 7.10%

$6,785,305.85 YEAR-TO-DATE $652,111.85 $1,429,380.96 $1,866,653.49 $2,371,028.46 $3,170,656.92 $3,780,639.46 $4,400,893.23 $4,845,262.57 $5,301,901.58 $5,839,775.59 $6,350,024.94 $6,796,324.34

Y-T-D % 10.37% 22.73% 29.68% 37.70% 50.41% 60.11% 69.97% 77.04% 84.30% 92.85% 100.97% 108.06%

COUNTY CERTIFIED ESTIMATED FOR 2010 MONTH AMT. RECEIVED PERCENTAGE 10 January $545,451.13 8.17% 10 February $594,054.37 8.89% 10 March $369,543.05 5.53% 10 April $450,514.20 6.75% 10 May $727,260.47 10.89% 10 June $527,301.95 7.90% 10 July $585,107.11 8.76% 10 August $464,426.35 6.95% 10 September $482,965.48 7.23% 10 October $575,230.54 8.61% 10 November $531,813.90 7.96% 10 December $490,665.62 7.35%

$6,289,251.30 YEAR-TO-DATE $545,451.13 $1,139,505.50 $1,509,048.55 $1,959,562.75 $2,686,823.22 $3,214,125.17 $3,799,232.28 $4,263,658.63 $4,746,624.11 $5,321,854.65 $5,853,668.55 $6,344,334.17

Y-T-D % 8.17% 17.06% 22.60% 29.34% 40.23% 48.13% 56.89% 63.84% 71.07% 79.69% 87.65% 95.00%

REVISED COUNTY CERTIFIED ESTIMATED FOR 2011 MONTH AMT. RECEIVED PERCENTAGE 11 January $576,215.48 8.63% 11 February $672,511.85 10.07% 11 March $392,483.22 5.88% 11 April $515,540.12 7.72% 11 May $838,938.80 12.56% 11 June $589,070.17 8.82% 11 July $704,018.28 10.54% 11 August $435,358.04 6.52% 11 September $453,067.04 6.78% 11 October $0.00 0.00% 11 November $0.00 0.00% 11 December $0.00 0.00%

$6,678,554.46 YEAR-TO-DATE $576,215.48 $1,248,727.33 $1,641,210.55 $2,156,750.67 $2,995,689.47 $3,584,759.64 $4,288,777.92 $4,724,135.96 $5,177,203.00 $0.00 $0.00 $0.00

Y-T-D % 8.63% 18.70% 24.57% 32.29% 44.86% 53.68% 64.22% 70.74% 77.52% 0.00% 0.00% 0.00%

PLF2011.XLS

31


Staff Training Report

Stark County District Library

Name:

Patty Marsh

7/14/11

Conference: Safety Council Luncheon topic: "Has Our Safety Gone to the Dogs" Total Season Pass Bryan Harris Name: Conference: See the Light - Fiber Optic Training Total $51.61 Brett Neff Name: Conference: Serving the Seasoned: Engaging Older Adults Total $15.00 Name: Dorothea Richards & Rebecca Hartmann

Canton, OH Stark County Safety Council 7/14/11 Beachwood, OH Corning & LANscape Solutions 7/27/11 Webinar OLC 8/5/11

Conference: Total Name: Conference: Total Name: Conference: Total Name:

Westerville, OH Westerville Public Library 8/11/11 Canton, OH Stark County Safety Council 8/19/11 Canton, OH NEO-RLS 9/8/11

Search Ohio Meeting $89.81 Mike Macris Safety Council Luncheon topic: "Where Are the Keys?" Season Pass Julie Hoffman & Cheryl Pandrea Gadgets Galore! (Webinar) $30.00 Mike Barni

September 20, 2011

Conference: Employment Law & Worker's Compensation - Legal Update 2011 Akron, OH Total $0.00 Roetzel & Andress, LPA Jeff Kreger Name: 9/8/11 Conference: Total Name:

Safety Council Luncheon topic: "Social Media & the Workplace" Season Pass Ann Wetmore

Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total Name: Conference: Total

Ohio Metro Youth Services Coordinators Meeting $137.88 Linda (Miday) Smik, Kimerly Castle & Renee Sheridan Brag, Borrow And Copy Programming Workshop (Presenters) $75.36 Linda Dahl Leadership Stark County 25th Signature Class $495.00 Jean McFarren How to Design Your Ready-to-Go Planned Giving Program $43.56 Suzette Burlingame Lean Six Sigma Green Belt Training & Certification $3,750.00 Kent Oliver, Mike Barni, Jen Welsh, Robyn Guedel, Patty Marsh & Marianna DiGiacomo

Name:

Canton, OH Stark County Safety Council 9/9/11 Columbus, OH Columbus Metropolitan Library 9/9/11 Stow, OH NEO-RLS 9/18/11 Canton, OH Stark Cty Reg. Chamber of Commerce 9/22/11 Assoc. of Fundraising Professionals Akron, OH 9-26/10-28-11 KSU-Stark Campus North Canton, OH 9/28/11

Conference: Total Name:

Tomorrow's Library: Collaboration, Shared Leadership & Service $454.17 Marianna DiGiacomo

NEO-RLS Kent, OH 9/30/11

Conference: Total Name:

Early Childhood Advisory Council - Familly Support Committee $122.35 Dorothea Richards Millennium System Coordinator Basics; Reports & Statistics for System Coordinators $2,342.40

ECAC Columbus, OH 10-4/10-7-11

Conference: Total September

Parma, OH Innovative Interfaces, Inc.

$5,198.13

32


Stark County District Library Monthly H R Report Distributed to the Board of Trustees September 20, 2011 APPOINTMENTS 07/26/11 08/04/11 08/15/11 08/17/11 08/29/11 08/29/11 08/29/11

William Gaume, Substitute, Maintenance – Main, hours as worked. Dani Gustavich, Substitute, Youth Services – Main, hours as worked. Stuart Campbell, Skilled Maintenance, Maintenance – Main, 80 hours biweekly. Kathryn Lewis, Shelver/Substitute, Perry Sippo Branch, 40 hours biweekly. Robert Schreffler, Information Technology Technician, IT – Main, 80 hours biweekly. Julia Shaheen, Library Specialist, Youth Services – Main, 80 hours biweekly. Kaitlin Stephens, Technology Training Librarian, Training and Web Services – Main, 48 hours biweekly. 08/29/11 Donna Van Tilburg, Substitute, East Canton Branch, hours as worked. DEPARTMENT/AGENCY/STATUS CHANGES 08/15/11 Shannon Lee, from Library Associate, Youth Services – Main, part time, 48 hours biweekly to 56 hours biweekly. 08/15/11 Nicole Yoder, from Library Assistant, Youth Services – Main, part time, 48 hours biweekly to 80 hours biweekly. 08/29/11 Ashley (Baker) Claxon, from Library Associate, Youth Services – Main, part time, to Substitute, Youth Services – Main, hours as worked. RESIGNATIONS/RETIREMENTS/TERMINATIONS 07/12/11 07/22/11 07/27/11 08/13/11 08/25/11

Michael Williams, Skilled Maintenance, Maintenance – Main. Amanda Cameron, Shelver, Perry Sippo Branch. Jewel Swint, Library Assistant, Mobile Services – Main. Rachel Maurer, Shelver, Sandy Valley Branch. Amy Kennedy, Substitute, Lake Community Branch.

33


STARK COUNTY DISTRICT LIBRARY FACILITIES UPDATE September 20, 2011

MAIN LIBRARY Technology Learning EnvironmentStatus: The furniture from the Technology Center will move out to the main area of the 2nd floor and Ohio Desk is ready to move our new furniture and equipment into the Technology Learning Environment. We will be removing the cloud and the round information desk on the first floor before the end of the year. The self check from that desk will be relocated. Little Theatre TroupeStatus: The Little Theatre Troupe is using the Education Center for rehearsals and the Fall Fest. The Library is planning on using the space for one of the programs for Black History Month. EAST CANTON BRANCH Status: A section of carpeting will be replaced behind the circulation desk. This is a much needed repair and will correct safety issues. JACKSON BRANCH Status: Unchanged The building project is progressing. The Campaign Steering Committee is meeting as needed with the most recent meeting being September 9. LAKE BRANCH Status: Market Ave is open to the branch. There is still work being completed on Lake Center. Traffic lights and other directional changes are yet to be made. The road work did affect the number of customers in the branch this summer as well as the number attending programs. PERRY SIPPO BRANCH Status: A combined Park/Library group is working to determine what facility items are to be recommended for the 2012 budget. SANDY VALLEY BRANCH Status: Road construction is complete after collapse of a portion of route 800. We do feel this closure affected the number of people using the library and attending programs to some extent.

34


Stark County District Library Board of Trustees September 20, 2011

Resolution Title:

2011-2012 Group Health and Dental Carriers

History/Background/Discussion: The Stark County District Library’s insurance broker, Structured Employee Benefits of Ohio, Inc. (SEBO), shopped for quotes from insurance carriers for group health and dental coverage for the plan year 2011-2012 in accordance with the stipulations outlined in the Agreement between the Board of Trustees Stark County District Library and District 1199 Service Employees International Union and Stark County District Library Chapter of District 1199 – the union contract which runs from 4/1/09 through 3/31/2012. The joint Health Care Committee met with a representative from SEBO on August 16 to review the quotes and potential changes for health and dental coverage. A recommendation was made and accepted to remain with Anthem Health Insurance at an 8.50% premium increase. Additionally a recommendation was made and accepted to move away from MetLife’s dental insurance (no increase) and instead change over to Guardian’s dental insurance plan at a 14.50% premium decrease. As Guardian also provides us with other insurance coverage, this move also afforded the opportunity to add a Critical Illness Benefit to all covered employees at no cost. Recommendations: 1) Renew Anthem as health insurance provider. 2) Institute Guardian as dental insurance provider. 3) Allow Guardian’s new coverage of a $1,000.00 Critical Illness Benefit. Draftor(s):

Mike Barni

Person(s) Responsible for Implementation:

Tara Bulicz Russ Humerickhouse Mike Barni Linda Bartlett

35


RESOLUTION 2011Resolution Title:

2011-2012 Group Health and Dental Carriers

WHEREAS, the Stark County District Library’s health and dental insurance contracts expire annually on September 30; and WHEREAS, the library’s benefits broker SEBO has obtained quotes from health insurance carriers and dental insurance carriers; and WHEREAS, the quotes and coverage have been reviewed and analyzed by the broker, the Fiscal Officer, the Human Resources Manager, and by the joint health care committee; and WHEREAS, these reviews and analyses have led all parties to make a recommendation to renew the medical coverage for 2011-2012 with Anthem and to institute the 2011-2012 dental coverage with Guardian NOW, THEREFORE, BE IT HEREBY RESOLVED by the Board of Trustees of the Stark County District Library to renew the contract with Anthem for a period October 1, 2011 through September 30, 2012 for health insurance coverage for eligible library employees; and to contract with Guardian from October 1, 2011 through September 30, 2012 for dental insurance coverage for eligible library employees; and to contract with Guardian from October 1, 2011 through September 30, 2012 for $1,000.00 critical illness benefit coverage for eligible library employees. Monthly Costs: Current

Renewal

Dental Employee Employee + Spouse Employee + Child(ren) Full Family

$32.99 $55.86 $82.49 $97.83

$28.21 $47.76 $70.53 $83.65

-14.49% -14.51% -14.51% -14.50%

Medical Employee Employee + Spouse Employee + Child(ren) Full Family

$469.73 $986.44 $892.49 $1,409.20

$509.66 $1,070.29 $986.35 $1,528.99

+8.52% +8.50% +8.52% +8.50%

Critical Illness Benefit Employee Only

n/a

$0.00

Change

n/a

36


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Stark County District Library Board of Trustees September 20, 2011 Resolution Title: Public Library Fund Revised Distribution Formula Endorsement History/Background/Discussion: Library Directors and Fiscal Officers from the seven public libraries in Stark County met on May 19, June 13, July 14, and September 1, 2011 to discuss changes to the formula used to divide Stark County’s Public Library Fund receipts among the seven libraries; representatives from the Stark County Auditor’s office attended the first and third, and fourth meetings. These talks were initiated due to concerns expressed by Stark County District Library to the Stark County Budget Commission over SCDL’s assertion that the current formula does not reflect current public library usage trends or account for population as a factor. The five factors currently used are: total square footage of heated space used by the library; total number of full-time-equivalent staff; total dollar amount spent on library materials; total number of library cardholders; total annual circulation of library materials. The proposed formula will now include six factors rather than five; all factors are weighted equally. In order to account for the importance of technology to libraries and their customers, the total dollar amount each library spends on technology will be added to the total amount spent on library materials. To acknowledge that many customers use the library, either in person or remotely, but do not check out materials, total number of library cardholders will be replaced by the total library building(s) door count plus website visits. Population in each library’s legally defined county service area will be added as a separate factor to reflect the service obligation of the library to its local population. Those libraries that have bookmobiles will now also include the square footage of the vehicles as part of the measure of total square footage of heated space used by the library. It is proposed that the new formula be phased in over three years. 2012’s distribution will use the current formula. 2013’s distribution will average the multiplier derived from the current formula and the multiplier derived from the new formula. 2014’s distribution will be calculated using only the new formula. Over the next few months the libraries will be meeting together to finalize the formula definitions for data collection. SCDL’s Executive Director and Fiscal Officer believe the changes reflect a fairer method of distributing the PLF. Distributions will ultimately be determined by future use statistics and expenditures in the factor areas. DRAFTOR(S): Kent Oliver PERSON(S) RESPONSIBLE FOR IMPLEMENTATION: Kent Oliver Russ Humerickhouse

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RESOLUTION 2011Public Library Fund Revised Distribution Formula Endorsement WHEREAS the Stark County District Library requested that the Stark County Budget Commission review and revise the existing formula to distribute the Public Library Fund in Stark County and WHEREAS the seven library districts have convened and arrived at what has been determined by consensus a fair revision of the existing formula and WHEREAS representatives of the Stark County Budget commission have observed and assisted in the facilitation of the discussions NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Board endorses the revised Public Library Fund formula which includes the six service factors of; square footage of library facilities, full time equivalent personnel, expenditures on technology/library materials, county library district population, materials circulation and library user visits (door count)/unique website visits and, BE IT FURTHER RESOLVED that the Trustees endorse the proposed phase in schedule of the formula factors over the next three years and, BE IT FURTHER RESOLVED that the Trustees understand that representatives of the libraries will refine the definition to the formula factors to mutual satisfaction of the seven library districts and the County Budget Commission and, BE IT FURTHER RESOLVED that the Trustees express their sincere appreciation to the Stark County Budget Commission for the leadership it has exhibited in assisting the libraries to arrive at this solution

Date: September 20, 2011

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Stark County District Library Board of Trustees September 20, 2011

Resolution Title: North Branch Self-Check Purchase Resolution History/Background/Discussion: The 3M V-Series Self-Check Systems provide customers with the ease and efficiency of checking out library materials and can reduce the amount of time customers wait in line at the circulation desk. Self-Check Systems also free up staff from routine processes, allowing staff more time to answer questions, help customers find materials, and manage other tasks. The Library currently has nine 3M V-Series Self-Check Systems in place at five locations (Main, Jackson Township, Lake Community, Perry Sippo, and Plain Community). The Self-Check Systems have been well received and used by our customers. In addition to the purchase and installation of the Self-Check System, there will be other minor expenses related to this project to incorporate the unit into the circulation desk. This is an anticipated expense and was included in the 2011 permanent budget. Recommendation: That the Library Board of Trustees approves the following resolution. Drafter: Suzette Burlingame Persons Responsible for Implementation:

Suzette Burlingame Dorothea Richards Patty Marsh Robyn Guedel

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Resolution 2011North Branch Self-Check Purchase Resolution

WHEREAS, the Stark County District Library Board of Trustees requires the purchase of one 3M V-Series Self-Check Systems for North Branch Library, and WHEREAS, the charges will be taken from the general fund, and WHEREAS, requests for price quotes were sent to four vendors : Vendor Quote Brodart Demco Ohionet 3M NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stark County District Library Board of Trustees that the Executive Director or his designee be authorized to sign a contract with _____ for the 3M V-Series Shelf-Check System for a price not to exceed $_____.

[vendor quotes and recommendation will be provided at the board meeting]

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Sept. 2011 SCDL board packet